Port Hardy public meetings in 2024
63 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
SPECIAL COUNCIL
The Special Council will vote on approving the agenda as presented or amended. It will also vote on a motion to close the meeting to the public under section 92 of the Community Charter. The closure would cover personal information, labour relations, land matters, privacy‑protected information, and preliminary service negotiations. No other items are listed on the agenda.
- Motion to approve agenda as presented (or amended)
- Motion to close meeting to the public (in camera) under section 92 for personal information, labour relations, land acquisition, privacy‑protected information, and preliminary service negotiations
REGULAR COUNCIL
The District of Port Hardy Council will consider Bylaw No. 1178-2024, which sets user rates and fees for 2025. The agenda also includes the adoption of previous meeting minutes and reports on committee activities.
- Bylaw No. 1178-2024 User Rates and Fees for 2025 (first, second, and third readings)
- Adoption of Regular Council minutes from November 26, 2024
- Draft minutes from Finance, Emergency Planning, and Committee of the Whole meetings
- 2025 Council and Committee Meeting Schedule
- Bylaw No. 1164-2023 Amendment to Zoning Bylaw No. 1010-2013 (pending)
REGULAR COUNCIL
The Regular Council will vote to adopt Bylaw No. 1177‑2024, which amends the zoning bylaw and repeals Bylaw 1151‑2022. A presentation of the District of Port Hardy 2024 Housing Needs Report will be given by Kevin Brooks. The council will consider a draft letter of support for the North Island Transmission Line and receive information on the Salish Sea Gull Field Project. Staff will present draft appointments for council committees and external positions for 2025.
- Adopt Bylaw No. 1177‑2024 Zoning Amendment Bylaw (repeal Bylaw 1151‑2022)
- Presentation of the District of Port Hardy 2024 Housing Needs Report
- Draft Letter of Support for the North Island Transmission Line
- Information on the Salish Sea Gull Field Project (Environment and Climate Change Canada)
- Staff report on draft council and external appointments for 2025
COMMITTEE OF THE WHOLE
The Committee of the Whole will first approve the meeting agenda and adopt the minutes from the October 22, 2024 meeting. It will receive a presentation of the District of Port Hardy 2024 Housing Needs Report and recommend that Council approve the report. Several staff reports—including the Port Hardy Harbour Authority, Animal Control, and Water Treatment Plant October 2024 monthly reports—will be presented for information only.
- Approve agenda as presented
- Adopt minutes from the Committee of the Whole meeting held October 22, 2024
- Presentation of the District of Port Hardy 2024 Housing Needs Report with a recommendation to Council for approval
- Staff report: Port Hardy Harbour Authority – October 2024 Monthly Report (information)
- Staff report: Port Hardy Animal Control – October 2024 Monthly Report (information)
EMERGENCY PLANNING COMMITTEE
The committee will review the results and next steps of the Hardy Bay Marine Disaster Tabletop Exercise. Members will also discuss the implementation of warming centres and an emergency preparedness campaign.
- Hardy Bay Marine Disaster Tabletop Exercise wrap up
- Discussion on warming centres
- Discussion on emergency preparedness campaign
- Review of September 2024 Action Item Report
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public (in camera) in order to discuss personal information about an identifiable individual who is being considered for a municipal award or who has offered a gift on condition of anonymity, as permitted under Community Charter section 90-1(b). The agenda also includes routine items such as call to order, approval of the agenda, and adjournment.
- Motion to close meeting to public (in camera) to discuss personal information per Community Charter 90-1(b)
REGULAR COUNCIL
The Port Hardy Regular Council meeting will adopt Bylaw No. 1176‑2024 for revenue‑anticipation borrowing and consider Bylaw No. 1177‑2024 to repeal the 2022 zoning amendment. Staff reports include an early finance approval request for a centrifuge and a recreation cost‑recovery policy. The council will also discuss a letter supporting federal cruise‑ship pollution policy changes.
- Adopt Bylaw No. 1176‑2024 Revenue Anticipation Borrowing
- First, second, and third readings of Bylaw No. 1177‑2024 to repeal Zoning Amendment Bylaw No. 1151‑2022
- Staff Report: Early finance approval request for a centrifuge
- Staff Report: CP2.15 Recreation Cost Recovery Policy
- Discussion: Send a letter to the Ministry of Transportation supporting changes to cruise‑ship pollution regulations
BEAR SMART COMMITTEE
The Bear Smart Committee will hear a WildSafeBC Community Coordinator presentation to council, discuss recent bear activity on Byng Road, and consider plans for the Winter Wonderland event on December 15 at the Don Cruikshank Memorial Arena. The meeting also includes updates on fall outreach events, a bear spray demonstration, and the Annual Pumpkin Patch Walk activities.
- WildSafeBC Community Coordinator presentation to Port Hardy Council
- Discussion of bear activity on Byng Road
- Winter Wonderland event scheduled for December 15 at Don Cruikshank Memorial Arena
- Planning of bear spray demonstration training sessions
- Annual Pumpkin Patch Walk with pumpkin carving contest and scavenger hunt
FINANCE COMMITTEE
The Finance Committee is discussing proposed changes to user rates and fees for 2025 across multiple municipal services. The body is also discussing the Town Wastewater Treatment Plant Centrifuge capital project.
- Proposed 5% increase for Water rates and 5% increase for Sewer rates
- Proposed 4% increase for Business Licence, Harbour, Recreation, Building Bylaw, Cemetery, and Burning Permit fees
- Proposed 4% increase for Statutory rates to reflect CPI and admin wages
- Proposed new $50 application fee for special occasion licenses on District-owned properties
- Discussion of Town Wastewater Treatment Plant Centrifuge capital project
TOURISM ADVISORY COMMITTEE
The Port Hardy Tourism Advisory Committee will confirm its 2024‑2025 membership structure. It will receive updates on the tactical marketing plan, municipal revenue‑district tax revenue YTD, and the Visitor Information Centre services. The committee will also discuss the schedule for future meetings.
- 2024‑2025 Committee Membership Structure and Confirmation
- Tactical Plan and Marketing Update (information only)
- Municipal Revenue District Tax Revenue 2024 Year‑to‑Date (information only)
- Visitor Information Centre and Services Update
- Committee Meeting Schedule (discussion)
SPECIAL COUNCIL
The Special Council will open with a call to order, then vote to approve the agenda as presented. It will consider a motion to close the meeting to the public under section 92 of the Community Charter to discuss labour relations or other employee relations. Finally, the council will move to adjourn the meeting.
- Call to order
- Approval of agenda as presented
- Motion to close meeting to the public (in camera) for labour‑relations discussion per Community Charter s.92
- Adjournment
REGULAR COUNCIL
The District of Port Hardy is deciding on a grant application to revitalize the downtown area and the adoption of a permissive tax exemption bylaw for 2025. Council will also review revenue anticipation borrowing and requests for park use and flag flying.
- Application for REDIP Forestry Impact Transition Stream Grant for downtown revitalization
- Bylaw No. 1175-2024 Permissive Tax Exemption for 2025
- Bylaw No. 1176-2024 Revenue Anticipation Borrowing
- Rotary Club of Port Hardy request for Annual Pumpkin Patch Walk park use
- North Island Métis Association request to fly Métis Flag November 14–21, 2024
COMMITTEE OF THE WHOLE
The Committee of the Whole will adopt minutes from the previous meeting and review monthly operational reports from the Harbour Authority, Animal Control, Water Treatment Plant, and Fire Rescue. Staff will present a draft rewrite of the Recreation Cost Recovery Policy for discussion.
- Adoption of October 8, 2024 Committee of the Whole minutes
- Review of Port Hardy Harbour Authority September 2024 monthly report
- Review of Port Hardy Water Treatment Plant September 2024 monthly report
- Discussion on draft Recreation Cost Recovery Policy (CP2.15)
- Review of Port Hardy Fire Rescue September 2024 monthly report
SPECIAL COUNCIL
The Council is meeting for a special session to discuss labour or employee relations. The meeting is scheduled to be closed to the public (in camera) for this purpose.
- Discussion of labour relations or other employee relations
COMMITTEE OF THE WHOLE
The Committee of the Whole will discuss Policy CP2.15 Recreation Cost Recovery. It will also consider issues related to ball field use. No decisions are recorded; the items are for discussion only.
- Policy CP2.15 Recreation Cost Recovery – discussion and staff will bring the policy back for future consideration
- Ball field use discussions – topics to be reviewed by the committee
BEAR SMART COMMITTEE
The Bear Smart Committee will adopt the agenda and minutes from the September 3, 2024 meeting. Members will discuss the September 2024 Bear Smart Committee Action Item Report, which includes updates on school outreach, volunteer recruitment, and upcoming events. The meeting includes verbal updates from committee members and no new business items.
- Adopt agenda as presented
- Adopt minutes from the September 3, 2024 meeting
- Review September 2024 Bear Smart Committee Action Item Report
- Verbal updates from committee members
- No new business scheduled
REGULAR COUNCIL
The District of Port Hardy Council will meet to discuss tax exemptions and a memorandum of understanding for seniors housing. The body will also receive reports on the Pool Remediation Project and a draft salmon aquaculture transition plan.
- Bylaw No. 1175-2024: Permissive Tax Exemption for 2025
- North Island Seniors Housing Foundation MOU
- Grant-in-Aid request from Kwakiutl Health Centre for Decolonizing Addictions Conference
- Pool Remediation Project wrap-up report
- Bylaw No. 1164-2023: Amendment to Zoning Bylaw 1010-2013
REGULAR COUNCIL
The Port Hardy District Council will consider routine items such as approving the agenda, adopting minutes from previous meetings, and a Council Action Item Report. It will vote on a request to close a portion of Granville Street and Market Street on September 30, 2024, and provide barricades. Additional items include an informational briefing on a marine shellfish licence re‑issuance, a staff report on Temporary Use Permit TUP‑02‑2024 (7120 Market Street), and a pending amendment to Zoning Bylaw 1010‑2013 (Bylaw No. 1164‑2023).
- Approve temporary road closure of Granville St and Market St from 10:30 AM to 12 PM on Sep 30 2024, with district‑provided barricades
- Information briefing on Marine Shellfish Licence re‑issuance and conditions (Aquaculture Management Division)
- Staff report and motion on Temporary Use Permit TUP‑02‑2024 for 7120 Market Street
- Pending amendment: Bylaw No. 1164‑2023 amendment to Zoning Bylaw 1010‑2013
- Council Action Item Report (Sept 24) for information
COMMITTEE OF THE WHOLE
The Committee of the Whole will approve the agenda and adopt minutes from the May 28, 2024 meeting. Staff reports will provide monthly updates from the Harbour Authority, Animal Control, Water Treatment Plant, Recreation, and Operations. A capital project update includes an EV fleet review, wastewater plant centrifuge replacement, and a recommendation to renew the request to the Regional District of Mount Waddington for improvements to the Tex Lyon Trail bridge. The meeting also notes the Kyle Scow Memorial Skatepark project with a budget of $550,00 and $525,000 allocated for design and construction.
- Adopt minutes of the Committee of the Whole meeting held May 28, 2024
- Approve the agenda as presented
- Staff reports: Harbour Authority, Animal Control, Water Treatment Plant, Recreation, Operations
- Recommend renewing request to Regional District of Mount Waddington for Tex Lyon Trail bridge improvements
- Kyle Scow Memorial Skatepark project budget $550,00; $525,000 for design and construction
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee will approve the agenda and adopt minutes from the May 27 meeting. Members will receive updates on the planned marine‑incident table‑top exercise on October 16, 2024, and on the Coastal Fire Centre’s Category 2 and 3 open‑fire prohibition lift on September 18, 2024. Additional items include a notice about the Canadian Early Earthquake Detection System and the District’s Stage 2 Water Conservation status enacted August 16, 2024.
- Approval of agenda and adoption of minutes from the May 27, 2024 meeting
- Emergency drill update: marine‑incident table‑top exercise scheduled for 9 am–3 pm on October 16, 2024
- Coastal Fire Centre lifts Category 2 & 3 open‑fire prohibitions as of September 18, 2024
- Information on the Canadian Early Earthquake Detection System launch in B.C.
- District of Port Hardy Stage 2 Water Conservation status enacted August 16, 2024
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public under section 92 of the Community Charter. If approved, the closed session will be used to discuss acquisition, disposition, or expropriation of land or improvements as described in section 90-1(e). The agenda also includes routine items such as call to order, approval of the agenda, and adjournment.
- Motion to close meeting to the public (in camera) under section 92 of the Community Charter for discussion of land acquisition, disposition, or expropriation (section 90-1(e))
- Approval of agenda as presented
- Call to order and adjournment
REGULAR COUNCIL
The District of Port Hardy council will meet on September 10, 2024 to adopt the agenda, approve minutes from the August 13 meeting, and consider several items. The agenda includes a motion to amend Bylaw No. 1164‑2023 to the Zoning Bylaw 1010‑2013. Additional items include a submission for the Local Government Climate Action Program survey, information on the Canada Community‑Building Fund payment for 2024/2025, and correspondence regarding provincial support for homelessness and the implementation of UNDRIP.
- Bylaw No. 1164‑2023 Amendment to Zoning Bylaw 1010‑2013
- Local Government Climate Action Program 2024 survey submission
- Canada Community‑Building Fund first payment for 2024/2025 (information only)
- Letter from Campbell River mayor requesting urgent provincial support to address homelessness (information only)
- Letter from First Nations Summit urging implementation of UNDRIP by municipalities (information only)
BEAR SMART COMMITTEE
The committee is meeting to discuss bear activity reported at Granville St. and Thunderbird Way. Members will also coordinate for the Mount Waddington Fall Fair and hear a presentation on a fruit tree gleaning program.
- Presentation by Leslie Dyck (Island Health) regarding a fruit tree gleaning program
- Discussion of Conservation Officer Service report on bear activity at Granville St. and Thunderbird Way
- Planning for the Mount Waddington Fall Fair on September 7 & 8, 2024
- Discussion regarding Rivers Day on September 22, 2024
- Review of the July 2024 Bear Smart Committee Action Item Report
REGULAR COUNCIL
The District of Port Hardy Council will discuss a cost subsidy for delegates attending the 30th anniversary of twinning with Numata, Japan. The body is also reviewing a capital fund reallocation for Carrot Park signage and the activation of Stage 2 water conservation.
- Proposed reallocation of $36,025 from Museum Mural painting and Seawall Lighting to Carrot Park signage
- Authorization of the 2024-2034 Canada Community Building Fund Agreement
- Activation of Water Conservation Stage 2 effective August 16, 2024
- Request for use of Carrot Park for the 2024 Terry Fox Run
- Amendment to Zoning Bylaw 1010-2013 (Bylaw No. 1164-2023)
REGULAR COUNCIL
Council will review a request from Stand Earth regarding federal policy changes for cruise ship pollution in Canadian waters. The agenda also includes a recommendation for Tex Lyon bridge improvements and a proposed amendment to the General Purchasing Policy.
- Request for Council to support federal changes to cruise ship pollution regulations
- Recommendation to renew a request for improvements to the Tex Lyon bridge
- Proposed amendment to Council Policy CP2.1 General Purchasing Policy
- Update on the Sanala Culturally Supportive Housing Memorandum of Understanding
- Pending Amendment to Zoning Bylaw 1010-2013 (Bylaw No. 1164-2023)
SPECIAL COUNCIL
The Port Hardy Council has scheduled a special meeting for July 9, 2024. The agenda includes a motion to close the meeting to the public to discuss matters related to labour or employee relations.
- Motion to move into an in-camera session regarding labour and employee relations
BEAR SMART COMMITTEE
The Bear Smart Committee will review the May 2024 action item report and receive an update on the WildSafeBC Community Coordinator. The committee will also discuss the Mount Waddington Regional Fall Fair scheduled for September 2024.
- WildSafeBC Community Coordinator update
- Mount Waddington Regional Fall Fair discussion (September 7 & 8, 2024)
- Review of May 2024 Bear Smart Committee Action Item Report
- Adoption of May 15, 2024 meeting minutes
COMMITTEE OF THE WHOLE
The Committee of the Whole will hear a presentation regarding salmon expansion plans from Akvafuture Salmon Ltd. The meeting also includes a discussion on water conservation and reviews of monthly departmental reports.
- Presentation by Akvafuture Salmon Ltd. regarding expansion plans
- Discussion on water conservation
- Review of May 2024 Water Treatment Plant report
- Review of May 2024 Harbour Authority report
- Review of May 2024 Recreation and Community Services report
REGULAR COUNCIL
Council will discuss the federal government's transition from open net-pen salmon aquaculture in Coastal BC. The agenda also includes a recommendation to approve the Asset Retirement Obligations Policy. Residents are scheduled to request changes to mobile home park utility rates and sewer maintenance responsibilities.
- Approval of Council Policy CP2.25 Asset Retirement Obligations Policy
- Discussion regarding federal salmon aquaculture transition
- Request for mobile home park utility rate structure changes
- Amendment to Zoning Bylaw 1010-2013 (Bylaw No. 1164-2023)
- Review of 2023 Statement of Financial Information
SPECIAL COUNCIL
This special council meeting consists of procedural items and a motion to move into an in-camera session. The closed portion is for discussing personal information related to a municipal award, honour, or anonymous gift.
- Motion to close the meeting to the public regarding a municipal award or anonymous gift
REGULAR COUNCIL
Council will review the District of Port Hardy 2023 Annual Report for adoption. The agenda also includes a delegation regarding utility rates at 7100 Highview Road and requests related to the 2024 FILOMI Days celebrations.
- Adoption of the 2023 Annual Report
- Utility rate structure for 7100 Highview Road
- Bylaw No. 1164-2023 Zoning Bylaw amendment
- 2024 FILOMI Days road closures and parade route requests
- Q1 2024 budget report
COMMITTEE OF THE WHOLE
The Port Hardy Committee of the Whole will adopt minutes from its April 23 and 25 meetings and review monthly staff updates on essential community services. Reports cover drinking water production and quality, animal shelter operations, harbour maintenance, and local recreation programs. This agenda is procedural and informational only, with no new policy changes or financial approvals scheduled.
- Adoption of minutes from April 23 and April 25 Committee meetings
- Review of Port Hardy Harbour Authority April operational report
- Review of Animal Control services and shelter operations for April
- Review of Water Treatment Plant producing 123 ML in April with acceptable water quality samples
- Update on Recreation and Community Services following a new manager start date
SPECIAL COUNCIL
This special council meeting consists of procedural motions and a request to move into an in-camera session. The closed session is for discussing personal information related to municipal awards, honours, or anonymous gifts.
- Motion to close meeting to the public to discuss personal information regarding a municipal award, honour, or anonymous gift
REGULAR COUNCIL
The Council will discuss a land request from the North Island Seniors Housing Foundation. The agenda also includes an update from the RCMP and a discussion regarding renaming Storey's Beach Ballpark. A pending amendment to the zoning bylaw is also listed.
- North Island Seniors Housing Foundation Land Request
- Proposal to rename Storey's Beach Ballpark to David Deans Sports Field
- RCMP Detachment update to Council
- Bylaw No. 1164-2023 Amendment to Zoning Bylaw 1010-2013
EMERGENCY PLANNING COMMITTEE
The committee will review the March 2024 action item report and discuss the wrap-up of Emergency Preparedness Week. Members will also receive an update on the Emergency Planning Committee drill. No new business is scheduled for this meeting.
- Adoption of minutes from the March 25, 2024 meeting
- Review of the March 2024 action item report
- Discussion regarding Emergency Preparedness Week wrap-up
- Update on the Emergency Planning Committee drill
BEAR SMART COMMITTEE
The committee will discuss the wrap-up of Bear Smart Week and future meeting schedules. Members will also review 2024 community outreach plans and WildSafe BC funding for a community coordinator.
- Discussion of 2024 community outreach and events
- Review of Bear Smart Week wrap-up
- Discussion regarding WildSafe BC funding for a community coordinator
- Review of the PHBS Action Item Report
SPECIAL COUNCIL
The Special Council meeting includes a motion to close the meeting to the public. This in-camera session is for discussing matters related to labour or employee relations.
- Motion to move into an in-camera session regarding labour and employee relations
REGULAR COUNCIL
The Port Hardy Council will meet to discuss a request to name Storey's Beach Ball Field and review a staff report regarding metal storage containers. The agenda also includes reviewing requests for support from local community groups and discussing appointments to the Public/Technical Advisory Committee.
- Request to name Storey's Beach Ball Field
- Bylaw No. 1164-2023 Amendment to Zoning Bylaw 1010-2013
- Staff report regarding metal storage containers
- Request for Council appointment to the Public/Technical Advisory Committee
- Donation request from North Island Crisis and Counselling Centre Society
SPECIAL COUNCIL
The District of Port Hardy council will vote on Bylaw No. 1174-2024, which is placed for adoption to set 2024 property tax rates for residential, commercial, and utility properties. Council members will also review draft 2023 financial statements and audit findings from Chan Nowosad Boates Chartered Accountants, which detail capital projects like pool renovations and a $1.97 million provincial grant. These items determine how much residents pay in property taxes this year and confirm the district's reported spending and liabilities.
- Bylaw No. 1174-2024 sets 2024 tax rates at $3.84 per $1,000 assessed value for residential properties and up to $33.69 for utilities.
- Council reviews draft 2023 financial statements and audit findings from Chan Nowosad Boates Chartered Accountants.
- Audit report notes a $2,609,008 asset retirement obligation for asbestos remediation on district buildings and infrastructure.
- Capital works in progress total $5,256,183, including $4,422,216 for pool renovations and $660,062 for multiplex design.
- District received a $1,971,000 Growing Communities Fund grant from the Province of BC to support community infrastructure.
SPECIAL COUNCIL
This special council meeting consists of procedural items and a motion to move into an in-camera session. The purpose of the closed portion is to discuss matters related to labour or employee relations.
- Motion to close meeting to the public regarding labour or employee relations
COMMITTEE OF THE WHOLE
The Committee of the Whole will hear a presentation from BHP officials regarding an update to Council. The remainder of the agenda consists of standard procedural items.
- Presentation by BHP representatives Jay Hartling, Ali Dionne, Richard Davis, and Heidi Wilson regarding an update to Council
COMMITTEE OF THE WHOLE
The Committee of the Whole will review several staff reports regarding municipal operations for March 2024. These updates cover animal control, water treatment plant maintenance, and public works projects. A presentation from MOWI Canada West is also scheduled.
- Port Hardy PITCH-IN Day event scheduled for May 9, 2024
- March 2024 Water Treatment Plant report including updates on new pump pricing and reservoir projects
- March 2024 Animal Control report detailing recent impounds and a dog attack complaint
- March 2024 Operational Services report covering utilities, fleet maintenance, and public works
- Presentation by Richard Opala of MOWI Canada West
COMMITTEE OF THE WHOLE
The April 9, 2024, Committee of the Whole meeting features a presentation by Dan Levitt, the BC Seniors Advocate. Aside from this delegation, the agenda consists of procedural items including the approval of the agenda and adoption of minutes from the March 26, 2024, meeting.
- Presentation by Dan Levitt, BC Seniors Advocate
- Adoption of March 26, 2024, Committee of the Whole minutes
REGULAR COUNCIL
The Council will review the 2024-2028 Financial Plan Bylaw for adoption. The meeting also includes discussions regarding community wellness grant partnerships and financial support requests for local youth volleyball teams.
- Adoption of Bylaw No. 1173-2024 (Financial Plan Bylaw for 2024-2028)
- Island Health Community Wellness Grant Partnership Opportunity
- Financial support request: U18 Girls Reigns volleyball tournament
- Financial support request: U15 Girls Reigns volleyball tournament
- Proclamation request for Moose Hide Campaign Day
SPECIAL COUNCIL
The District of Port Hardy is holding a procedural special council meeting on March 26, 2024, that will be closed to the public. Council plans to discuss potential land acquisition or disposition under Community Charter section 90-1(e), which permits private meetings when disclosure could harm municipal interests. The agenda contains only standard motions and does not list specific properties, dollar amounts, or project names.
- Special council meeting closed to the public on March 26, 2024
- Discussion authorized under Community Charter section 90-1(e) regarding land acquisition or disposition
- No specific properties, contracts, or fee changes are detailed in the agenda text
REGULAR COUNCIL
The District of Port Hardy Council is scheduled to vote on the 2024-2028 Financial Plan Bylaw and the User Rates and Fees Amendment Bylaw for 2024. These items establish the district’s multi-year budget, outline approved capital and operating expenditures, and set resident charges for the coming year. The meeting also includes acceptance of the annual audit planning report, a temporary use permit for accessory structures at a residential address, and a letter of support for a local food bank warehouse project.
- Bylaw No. 1173-2024: Financial Plan Bylaw for 2024-2028 (first, second, and third readings)
- Bylaw No. 1172-2024: User Rates and Fees for 2024 Amendment Bylaw (for adoption)
- Temporary Use Permit TUP-01-2024: Approval requested for two shipping containers at 6710 Bear Cove Highway, expiring March 31, 2027
- Audit Planning Report for the year ending December 31, 2023 (for acceptance)
- Letter of support to federal Minister of Housing for the Loaves and Fishes warehouse project
COMMITTEE OF THE WHOLE
The District of Port Hardy Committee of the Whole will review February 2024 operational reports from the water treatment plant, animal control, harbour authority, and general services. Members will also examine results from recent citizen budget engagement. The primary action is considering a recommendation to Council that Bylaw No. 1173-2024 receive first, second, and third readings to adopt the district's financial plan.
- Recommendation to Council that Bylaw No. 1173-2024 receive first, second, and third readings for the financial plan
- Review of February 2024 monthly reports from the Port Hardy Harbour Authority, Animal Control, Water Treatment Plant, and Operational Services
- Review of Citizen Budget Public Engagement Results for Spring 2024
- Presentation by Director of Finance on the District of Port Hardy Financial Plan at 6:15 PM
EMERGENCY PLANNING COMMITTEE
The March 25 agenda contains mostly routine administration and continues planning for a May 4 public event at Thunderbird Mall. Attached January minutes record discussions on drought monitoring, potential watering restrictions, and provincial emergency legislation funding; no formal votes or new business are scheduled for this session.
- Continuation of planning for Emergency Preparedness Week outreach event on May 4 at Thunderbird Mall
- Review of January minutes covering drought monitoring and proposed watering restrictions
- Discussion of $40,000 provincial funding for Indigenous engagement under new emergency legislation
- Updates on tsunami preparedness week (April 7–13) and fuel access protocols during power outages
- Committee membership renewal and terms of reference review
BEAR SMART COMMITTEE
The meeting includes procedural items such as the adoption of previous minutes and a review of the February 2024 action item report. The committee will also continue planning for Bear Smart Week.
- Continued planning for Bear Smart Week
- Review of the February 2024 PHBS Action Item Report
- Adoption of February 14, 2024 meeting minutes
- Committee member verbal updates
SPECIAL COUNCIL
The Special Council meeting includes a motion to move into an in-camera session. This closed session is for discussing matters related to labour or employee relations.
- Motion to close the meeting to the public regarding labour or employee relations
REGULAR COUNCIL
The Port Hardy Council will consider a proposal to allocate $121,185 from capital reserves for equipment and water plant upgrades. The agenda also includes a recommendation to activate Stage 1 water conservation restrictions on March 19, 2024. Additionally, the Council will review the 2024 User Rates and Fees Amendment Bylaw.
- Allocation of $121,185 for an EV MightE Truck, Space Cap, and Water Treatment Plant Fibre Upgrade
- Activation of Stage 1 water conservation restrictions on March 19, 2024
- First, second, and third readings of Bylaw No. 1172-2024 (User Rates and Fees)
- Ratification of flag half-masting for past Mayor Russ Hellberg
FINANCE COMMITTEE
The committee is reviewing the 2024-2028 Capital Plan and specific capital projects scheduled for 2024. The agenda also includes discussions regarding operational revenues, tax implications, and expenditures.
- $4,232,249 for Aquatic Centre Revitalization
- $1,700,000 for Water Reservoir upgrades
- $1,320,000 for Local Road Infrastructure projects
- $520,533 for the Culvert Replacement Program (2023-2026)
- $302,243 for Visitor Enhancement Project washroom upgrades
COMMITTEE OF THE WHOLE
The committee will discuss the Port Hardy Twinning Society and a letter regarding its 30-year anniversary with Numata. The meeting also includes reviews of January 2024 reports from the Harbour Authority, Animal Control, Water Treatment Plant, and Operational Services.
- Port Hardy Twinning Society discussion
- January 2024 Water Treatment Plant report review
- January 2024 Operational Services report review
- January 2024 Harbour Authority report review
- January 2024 Animal Control report review
REGULAR COUNCIL
The Port Hardy Council will meet to adopt Bylaw No. 1171-2024, which establishes user rates and fees for the year 2024. The agenda also includes ratifying a letter of support for a regional destination strategy and reviewing correspondence regarding BC Ferries service routes.
- Adoption of Bylaw No. 1171-2024 (User Rates and Fees for 2024)
- Ratification of support for the 4VI Pacifican Regional Destination Stewardship Strategy
- Review of correspondence regarding BC Ferries service routes to Haida Gwaii and the North Coast
- Pending amendment to Zoning Bylaw 1010-2013
BEAR SMART COMMITTEE
The committee is discussing a WildSafeBC funding application and planning for Port Hardy Bear Smart Week scheduled for March 24-30, 2024. Members are also reviewing school presentation plans and receiving updates on bear activity from the Conservation Officer Service.
- WildSafeBC Funding Application discussion
- Planning for Port Hardy Bear Smart Week (March 24-30, 2024)
- School presentations discussion
- Conservation Officer Service report: removal of two bears from Fort Rupert/Beaver Harbour Trailer Park Area
- Conservation Officer Service report: removal of one family unit (sow and three cubs)
REGULAR COUNCIL
The District of Port Hardy is considering a $1,700,000 request for a water reservoir replacement. Council will also review updates to the Officers and Delegation Bylaw and changes to the 2024 User Rates and Fees.
- $1,700,000 early finance approval request for Water Treatment Plant reservoir replacement
- Bylaw No. 1170-2024 Officers and Delegation Bylaw adoption
- Bylaw No. 1171-2024 User Rates and Fees for the Year of 2024 amendments
- Emergency Planning Committee recommendation regarding Indigenous Engagement Requirements Funding Program
- Grant-in-Aid request from North Island Concert Society
SPECIAL COUNCIL
The District of Port Hardy Council will hold a special meeting on February 13, 2024. The agenda includes a motion to move into an in-camera session to discuss employee relations and potential land acquisitions or dispositions.
- In-camera discussion regarding labor or employee relations
- In-camera discussion regarding the acquisition, disposition, or expropriation of land or improvements
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee is meeting to discuss the modernization of emergency management legislation and review committee terms of reference and membership. The agenda also includes information regarding snow surveys and upcoming preparedness weeks.
- Discussion on modernization of Emergency Management Legislation
- Review of Terms of Reference & Committee Membership
- Information on BC Snow Survey and Water Supply Bulletin (Jan 1, 2024)
- Planning for Tsunami Preparedness Week (April 7-13, 2024)
- Planning for Emergency Preparedness Week (May 5-11, 2024)
REGULAR COUNCIL
The council will discuss and potentially decide on appointing the mayor to a board position with Sanala Culturally Supportive Housing Society and applying for grants. The rest of the meeting involves approving minutes and other routine administrative tasks.
- Mayor Pat Corbett-Labatt to be appointed as Director to the Sanala Culturally Supportive Housing Society
- Application for Active Communities Grant Program for $50,000 to support recreation opportunities
- First reading of Bylaw No. 1170-2024 Officers and Delegation Bylaw
- First reading of Bylaw No. 1171-2024 User Rates and Fees for the Year of 2024
COMMITTEE OF THE WHOLE
The Committee of the Whole is reviewing several staff reports for information. These include monthly updates on the Harbour Authority, wastewater treatment plants, and water operations, as well as January 2024 updates from the Recreation and Operational Services departments.
- Port Hardy Harbour Authority November & December 2023 Monthly Reports
- Tsulquate Wastewater Treatment Plant 2024 Quarter 4 Report
- Airport Wastewater Treatment Plant 2024 Quarter 4 Report
- Port Hardy Water Treatment Plant November & December 2023 reports
- Recreation Department January 2024 update including $11,020 in seasonal sponsorships
SPECIAL COUNCIL
The Special Council meeting includes a presentation regarding the January 11, 2024, Hardy Bay rescue. Council will also consider moving into an in-camera session to discuss preliminary negotiations for a proposed municipal service.
- Presentation to Port Hardy Canadian Coast Guard regarding January 11, 2024, Hardy Bay Rescue
- Discussion of preliminary negotiations for a proposed municipal service
SPECIAL COUNCIL
The Special Council meeting scheduled for January 9, 2024, includes a motion to move into an in-camera session. This closed session is intended for discussing matters related to labour or other employee relations.
- Motion to close meeting to the public regarding labour or employee relations
REGULAR COUNCIL
The January 9, 2024, meeting includes discussions on implementing CATALIS accounting software and reviewing provincial housing funding letters. The agenda also covers the adoption of previous meeting minutes and reports from the Department of Finance.
- Implementation of CATALIS Accounting Software
- Review of Ministry of Housing funding letters for local government housing initiatives
- Adoption of December 2023 Cheque and EFT Listing Report
- Review of 2024 Proclamations
- Pending Bylaw No. 1164-2023 regarding Zoning Bylaw amendments