Port Hardy public meetings in 2025
76 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to discuss the organizational structure for Operations and Parks, Recreation, Arts, and Culture. The meeting also includes the adoption of minutes from the December 9, 2025 meeting.
- Discussion on Committee of the Whole Structure (Operations & Parks, Recreation, Arts, and Culture)
COMMITTEE OF THE WHOLE
The Committee of the Whole will discuss possible revisions to its meeting structure and schedule, including options such as bimonthly or quarterly meetings and timing adjustments for council members. Staff will be tasked with coordinating options for the council to review. The meeting also includes informational staff reports from the Harbour Authority, Animal Control, Water Treatment Plant, and Fire Rescue.
- Discussion of Committee of the Whole structure and potential schedule changes (bimonthly vs. quarterly)
- Port Hardy Harbour Authority – October & September 2025 monthly reports (information)
- Port Hardy Animal Control – October & November 2025 monthly reports (information)
- Port Hardy Water Treatment Plant – October 2025 monthly report (information)
- Port Hardy Fire Rescue – new fire chief vehicle and false‑alarm issues (information)
REGULAR COUNCIL
Council will decide on the adoption of the Official Community Plan and a Revenue Anticipation Borrowing Bylaw for 2026. The meeting also includes discussions on professional reliance legislation and a request for support of the BC Coastal Marine Strategy.
- Adoption of Bylaw No. 1183-2025 Official Community Plan
- Adoption of Bylaw No. 1186-2025 Revenue Anticipation Borrowing Bylaw
- Discussion on UBCM response to Bill M216 (Professional Reliance Act)
- Request for Council support of the BC Coastal Marine Strategy from CPAWS-BC
- Staff report regarding the District 60th Birthday Party
SPECIAL COUNCIL
The Port Hardy council will conduct the third reading of Official Community Plan Bylaw No. 1183-2025, which would adopt the new OCP and repeal the previous OCP bylaw No. 15-2011. The meeting also includes routine business such as approval of the agenda and an adjournment motion.
- Third reading and adoption of Bylaw No. 1183-2025 Official Community Plan
- Repeal of Bylaw No. 15-2011 Official Community Plan
- Approval of agenda as presented
- Adjournment motion
FINANCE COMMITTEE
The Finance Committee is meeting to discuss proposed user rate and fee changes for 2026 and review Grant-in-Aid applications. The committee will evaluate funding requests that are approximately 102% higher than in 2025.
- Proposed 2026 rate increases: Water (5%), Sewer (5%), Utility garbage (3.5%), and Animal Control (4%)
- Proposed Harbour rate increases: Commercial moorage (20%), other moorage (15%), and power/pump out/clean-up (5%)
- Grant-in-Aid recommendations including $2,000 for Port Hardy Youth Soccer Association and $5,000 for Port Hardy Seniors Housing Society
- Proposed $560 aligned application fee for Water, Sewer, and Storm
- Proposed NSF fee change to $10 plus 20% admin fee effective March 12, 2026
REGULAR COUNCIL
The District of Port Hardy Council will consider adopting Bylaw No. 1183-2025, the Official Community Plan, and Bylaw No. 1186-2025, the Revenue Anticipation Borrowing Bylaw, during this regular meeting.
- Bylaw No. 1183-2025 Official Community Plan for third reading
- Bylaw No. 1186-2025 Revenue Anticipation Borrowing for 2026
- 2026 Council Meeting Calendar
- 2026 Regulatory Council Appointments to External Boards
- S/Sgt. Kimberly Rutherford, RCMP update to Council
FINANCE COMMITTEE
The Finance Committee is meeting to discuss the 2026 User Rates and Fees Bylaw and review Grant-in-Aid applications for the 2026 fiscal year. Staff report indicates that 2026 grant applications are approximately 102% higher than in 2025.
- Discussion of 2026 User Rates and Fees Bylaw covering water, sewer, storm, garbage, and business licences
- Review of 2026 Grant-in-Aid applications, including requests from Port Hardy Youth Soccer Association and Port Hardy Seniors Housing Society
- Proposed $5,000 grant for Port Hardy Seniors Housing Society for waterline replacement
- Proposed $2,000 grant for Port Hardy Youth Soccer Association
- Review of 2026 Applications for Fee-for-Service
REGULAR COUNCIL
The District of Port Hardy will consider the adoption of Zoning Amendment Bylaw No. 1185-2025. Council will also review a letter of consent for the Tsulquate River Bridge Replacement Project and a reciprocal use agreement for volleyball.
- Adoption of Bylaw No. 1185-2025 Zoning Amendment Bylaw
- Letter of consent for Tsulquate River Bridge Replacement Project
- Reciprocal Use Agreement for Volleyball
- AVICC Call for Resolutions with February 12, 2026 deadline
- Review of October 2025 Cheque and EFT Listing Report
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public under section 92 of the Community Charter. The closure is requested to discuss solicitor‑client privileged advice. The council will also address routine items such as calling the meeting to order, approving the agenda, and adjourning.
- Call to Order
- Approval of Agenda as presented (or amended)
- Motion to close meeting to the public (in camera) under section 92 of the Community Charter
- Adjournment
FINANCE COMMITTEE
The Port Hardy Finance Committee will discuss carry-forward capital projects totaling $2.93 million and additions for 2026-2030 totaling $2.78 million. The agenda includes items such as the replacement of the Quatse River Bridge, Fire Hall #1 and #2 replacements, and the decommissioning of the AWWTP.
- Quatse River Bridge & Mainline Valve replacement ($252,000)
- Fire Hall #1 and #2 replacement projects
- AWWTP Decommissioning ($12,000,000)
- Arena Lobby Flooring replacement ($40,000)
- Water distribution system upgrades ($600,000)
COMMUNITY CONSULTATIVE COMMITTEE
The Community Consultative Committee will discuss planning for Port Hardy's 60th anniversary celebrations, including art projects, logo design and event activities. It will also review its recommendation that short‑term vacation rental regulations remain unchanged, with no zoning amendments or new permits. No new business or correspondence is on the agenda.
- Recommendation to keep short‑term vacation rental regulations as is, with no zoning bylaw amendment
- Discussion of 60th birthday art project budget estimate $6,000–$10,000
- Budget estimate for commemorative logo and buttons $3,500–$6,000
- Proposed part‑time contract event coordinator position costing $10,000
- Various anniversary event ideas with budgets ranging $1,000–$6,000
COMMITTEE OF THE WHOLE
The Committee of the Whole will approve the agenda and adopt minutes from previous meetings. New business consists of a discussion on the Committee of the Whole structure. Staff reports will be presented for information from the Harbour Authority, Animal Control, Water Treatment Plant, Airport Waste Water Treatment Plant, Tsulquate Waste Water Treatment Plant, Fire Rescue, Recreation and Community Services, and Operational Services.
- Discussion of Committee of the Whole Structure (new business)
- Port Hardy Harbour Authority – August & September 2025 monthly reports (information)
- Port Hardy Animal Control – September 2025 monthly report (information)
- Port Hardy Water Treatment Plant – August & September 2025 monthly reports (information)
- Port Hardy Fire Rescue – Q3 2025 report (information)
REGULAR COUNCIL
The Port Hardy Regular Council will consider a motion to lower the speed limit on the portion of Beaver Harbour Road north of Fort Rupert Elementary to 40 km/h, covering Carlton Street, Chatham Avenue, and Scotia Street. Several zoning bylaw amendments will be voted on, including short‑term vacation rentals, shipping containers, and a new Official Community Plan. A permissive tax‑exemptions bylaw for 2026‑2028 will also be adopted. The meeting includes discussion of upgrades to the Park Dr. baseball diamonds.
- Motion to reduce speed limit on Beaver Harbour Road north of Fort Rupert Elementary to 40 km/h (Carlton St, Chatham Ave, Scotia St)
- Bylaw No. 1181‑2025 amendment for short‑term vacation rentals
- Bylaw No. 1182‑2025 amendment for shipping containers
- Bylaw No. 1183‑2025 Official Community Plan – third reading
- Bylaw No. 1184‑2025 permissive tax exemptions for 2026‑2028
PUBLIC HEARING
The District of Port Hardy is holding a public hearing to discuss the adoption of Bylaw No. 1183-2025. This bylaw would establish a new Official Community Plan to guide growth and development through 2031 and repeal the previous 2011 plan.
- Public hearing for Official Community Plan Bylaw No. 1183-2025
- Proposed repeal of Bylaw No. 15-2011 (Official Community Plan)
BEAR SMART COMMITTEE
The Port Hardy Bear Smart Committee will review ongoing volunteer recruitment challenges, the requirements to keep Bear Smart status, and the Lomi Giveaway deadline extension. New business includes discussion of resident feeding of bears and bear activity on Peel Street and Highland Drive. The meeting will also note upcoming public outreach events such as BC Rivers Day on September 28 at the Quatse River Hatchery and Salmon Stewardship Centre.
- Volunteer recruitment reported as low, limiting program capacity
- Staff to review requirements to maintain Bear Smart status
- Lomi Giveaway Campaign deadline extended to December 31, 2025
- Discussion of resident feeding bears
- Discussion of bear activity on Peel Street & Highland Drive
SPECIAL COUNCIL
The Council will meet to discuss items in camera. The agenda focuses on personal information, employee relations, and land acquisition or disposition.
- Discussion of personal information regarding municipal awards or gifts
- Discussion of labour or employee relations
- Discussion of land or improvement acquisition, disposition, or expropriation
REGULAR COUNCIL
The Port Hardy Council will consider approving three zoning bylaw amendments, including regulations for short-term vacation rentals and shipping containers, and will adopt the draft Official Community Plan. The meeting also includes the adoption of previous council minutes and various staff reports.
- Bylaw No. 1181-2025 Zoning Bylaw Amendment (Short Term Vacation Rentals)
- Bylaw No. 1182-2025 Zoning Bylaw Amendment (Shipping Containers)
- Bylaw No. 1183-2025 District of Port Hardy Official Community Plan
- Bylaw No. 1184-2025 Permissive Tax Exemption Bylaw
- Development Variance Permit-01-2025 at 5795 Goletas Way
TOURISM ADVISORY COMMITTEE
The committee is meeting to receive updates on the Port Hardy Visitor Information Centre, Q3 marketing performance, and the 2025 marketing budget. The session will also include a report on 2025 MRDT revenue.
- Port Hardy Visitor Information Centre services update from Robin Folvik
- Q3 Marketing Update from Kira Marshall of 4Ever Strategies
- 2025 Port Hardy Marketing Budget Update from Natalie Stewart
- 2025 MRDT Revenue Update from Noramay Isaac
- Review of June 18, 2025 meeting minutes
COMMUNITY CONSULTATIVE COMMITTEE
The Community Consultative Committee will discuss short‑term vacation rental policy, reviewing three options: amending the zoning bylaw, using temporary use permits, or maintaining the current rules. Members will also hear preliminary planning for Port Hardy’s 60th birthday celebration in 2026. Both items are for discussion; no decisions are recorded at this meeting.
- Short‑term vacation rentals – discussion of three policy options (bylaw amendment, temporary use permits, status quo)
- 60th birthday celebrations – preliminary planning for Port Hardy’s 60th birthday in 2026
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee will approve the agenda and adopt minutes from the May 26, 2025 meeting. It will receive an action report for May 2025 and discuss several informational items, including a BC Wildfire campfire restriction update, the Great British Columbia ShakeOut and Kwakiutl First Nation siren test on October 16, 2025, a Port Hardy Airport tabletop exercise scheduled for December 8, 2025, and a Canadian Coast Guard Alertable App.
- BC Wildfire: partial campfire prohibition lifted in the Coastal Fire Centre (information only)
- Great British Columbia ShakeOut & Kwakiutl First Nation siren testing on Oct 16, 2025 (information only)
- Port Hardy Airport Emergency Tabletop Exercise – Save the Date, Dec 8, 2025 (information only)
- Canadian Coast Guard Alertable App – discussion
- Emergency Planning Committee Action Item Report – May 2025 (information only)
PUBLIC HEARING
At its public hearing on September 16, 2025, the District of Port Hardy Council will consider two amendments to Zoning Bylaw No. 1010‑2013. Bylaw 1181‑2025 proposes to change the definition and permitted conditions for short‑term vacation rentals, including extending the maximum rental period to 90 days and limiting rentals to one per parcel and owner. Bylaw 1182‑2025 adds a definition for “shipping container” and sets rules for their use as accessory structures, specifying permitted zones and quantity limits. Both items will be voted on during the meeting.
- Bylaw 1181‑2025: changes short‑term vacation rental definition to ≤ 90 days and limits to one rental per parcel and per owner
- Bylaw 1181‑2025: restricts short‑term rentals in apartment buildings, mobile home parks, and strata unless approved by owner or Strata Council
- Bylaw 1182‑2025: adds “shipping container” definition and permits them as accessory structures in zones C‑1, C‑2, M‑1, M‑2, M‑3, M‑4, I‑1, I‑2, A‑1
- Bylaw 1182‑2025: sets maximum number of shipping containers per parcel (1 in C‑1, 2 in C‑2, etc.) and bans them in residential zones except for construction purposes
- Public hearing scheduled for September 16, 2025 at 7360 Columbia Street, Municipal Hall (MS Teams)
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public (in camera). The closure would allow discussion of labour relations or other employee relations, and of land acquisition, disposition, or expropriation under the Community Charter. The meeting also includes routine items such as call to order, agenda approval, and adjournment.
- Motion to close meeting to public (in camera) for labour relations discussion
- Motion to close meeting to public (in camera) for land acquisition discussion
- Approval of agenda as presented
- Call to order
- Adjournment
REGULAR COUNCIL
Council will review a proposed Code of Conduct Policy and discuss referring short-term vacation rental guidelines to the Community Consultative Committee. The meeting includes reports from the Medical Health Officer and the Director of Financial Services.
- Approval of the Code of Conduct Policy
- Review of Short Term Vacation Rental guidelines
- Bylaw No. 1181-2025 Zoning Bylaw Amendment (Short Term Vacation Rentals)
- Bylaw No. 1182-2025 Zoning Bylaw Amendment (Shipping Containers)
- Request for Carrot Park use for National Day of Truth and Reconciliation march on September 30, 2025
COMMITTEE OF THE WHOLE
The Committee of the Whole will first consider a motion to approve the meeting agenda as presented, followed by a motion to adopt the minutes from the June 24 and June 10, 2025 meetings. After the approvals, council members will hear staff reports covering the Harbour Authority, Animal Control, Water Treatment Plants, Capital Projects, Fire Rescue, Recreation, and Operational Services. No decisions beyond the agenda and minutes approvals are listed on the agenda.
- Motion to approve the agenda as presented
- Motion to adopt minutes from the June 24, 2025 meeting
- Motion to adopt minutes from the June 10, 2025 meeting
- Staff report: Port Hardy Harbour Authority – July 2025 monthly report
- Staff report: Port Hardy Animal Control – July & August 2025 monthly reports
BEAR SMART COMMITTEE
The Bear Smart Committee will adopt minutes from the June 10 meeting, receive an action item report covering volunteer recruitment, public outreach events and bear incidents, and discuss an update on the Lomi Giveaway Contest. No new business or external delegations are on the agenda.
- Adopt minutes of the June 10, 2025 Bear Smart Committee meeting
- Review Bear Smart Committee action item report for June 2025
- Discuss Lomi Giveaway Contest update
- Report on volunteer recruitment plan status
- Information on upcoming BC Rivers Day event (Sept 21, 2025)
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will approve the agenda and adopt minutes from previous meetings. Staff reports include an updated Code of Conduct for employees, volunteers and contractors, and a discussion on short‑term vacation rentals. The committee will review proposed amendments to Zoning Bylaw No. 1010‑2013 for short‑term vacation rentals and for shipping containers, and receive an update on the Official Community Plan.
- Updated Code of Conduct Policy for staff, volunteers and contractors
- Discussion of short‑term vacation rentals
- Amend Zoning Bylaw No. 1010‑2013 – short‑term vacation rentals
- Amend Zoning Bylaw No. 1010‑2013 – shipping containers
- Official Community Plan update and related documents
SPECIAL COUNCIL
The Special Council meeting will consider a motion to close the session to the public to discuss labour relations and personal information regarding municipal employees.
- Approval of agenda as presented
- Motion to close meeting to the public (in camera)
- Discussion of employee relations and personal information
- Adjournment
REGULAR COUNCIL
The Port Hardy Council will consider first readings for zoning bylaw amendments regarding short-term vacation rentals and shipping containers. The agenda also includes requests for grant-in-aid funding for line painting, civic centre use, and letters of support for various projects.
- Bylaw No. 1181-2025: Zoning Bylaw Amendment for Short Term Vacation Rentals (first reading)
- Bylaw No. 1182-2025: Zoning Bylaw Amendment for Shipping Containers (first reading)
- Grant In Aid Request: $210.65 for Seven Hills Golf & Country Club line painting
- Grant In Aid Request: $300.00 for North Vancouver Island PCI Health Society civic centre use
- Development Permit Port Hardy Hospital DP 02-2025
COMMUNITY CONSULTATIVE COMMITTEE
The Community Consultative Committee will receive a presentation on the Official Community Plan update and review the District’s 2024 Housing Needs Report, which outlines unit targets for the next 5 and 20 years. The report identifies a need for 286 housing units by 2044, including specific targets for extreme core need, homelessness, and growth. Adoption of the report will require amendments to the Official Community Plan and the Zoning Bylaw. No other business is listed.
- Presentation on OCP update and next steps by Kevin Brooks, Senior Planner, McElhanney
- Review and potential adoption of the District of Port Hardy Housing Needs Report 2024
- Report sets target of 286 housing units to be facilitated by 2044 (180 units in next 5 years)
- Adoption will trigger amendment of the Official Community Plan and Zoning Bylaw
- No new business or decisions beyond discussion of the housing report
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will discuss three staff‑reported policies. The Sidewalk Inspection and Maintenance Policy (CP10.9) and the Road Inspection and Maintenance Policy (CP10.14) are presented for discussion. The Bylaw Enforcement Policy (CP12.6) is updated and recommended to be moved from an Administration Policy to a Council Policy.
- CP10.9 Sidewalk Inspection and Maintenance Policy – discussion
- CP10.14 Road Inspection and Maintenance Policy – discussion
- CP12.6 Bylaw Enforcement Policy – update and recommendation to move to Council Policy
REGULAR COUNCIL
The District of Port Hardy Council will vote on applying for $300,000 from the Strategic Priorities Fund to complete an Integrated Master Plan and Growth Management study, and $1,035,000 from the Capital Infrastructure Project stream for a Force Main Replacement and Redundancy Upgrade at the Water Treatment Plant. The meeting also includes presentation of the 2024 Statement of Financial Information and Audited Financial Statements, a park use request for Overdose Awareness Day, and a tourism advisory recommendation to request a review of reservation policies at Quatse River Campground. A pending amendment to Zoning Bylaw No. 1010‑2013 (Bylaw No. 1164‑2023) is listed for future consideration.
- Apply to Strategic Priorities Fund for $300,000 to fund Integrated Master Plan and Growth Management study
- Apply to Capital Infrastructure Project stream for $1,035,000 to fund Force Main Replacement and Redundancy Upgrade at the Water Treatment Plant
- Presentation of 2024 Statement of Financial Information and Audited Financial Statements (information only)
- Park Use Request for Overdose Awareness Day submitted by Harm Reduction Coordinator
- Tourism Advisory Committee recommendation to request review of reservation policies at Quatse River Campground
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to finalize UBCM Ministerial Requests and receive monthly information reports. Staff will provide updates on the water treatment plant, animal control, the harbour authority, and general operational services.
- Finalization of UBCM Ministerial Requests
- April and May 2025 reports from Port Hardy Harbour Authority
- April and May 2025 reports from Port Hardy Animal Control
- April and May 2025 Water Treatment Plant reports
- May 2025 Status Report from Director of Operational Services Jason Jacinto
REGULAR COUNCIL
Council will adopt the 2024 Annual Report and consider a request for $5,000 in PlanH grant funding to continue a cultural sharing potluck series. The meeting also includes the adoption of previous council minutes and a request for site-specific considerations regarding short-term rentals.
- Adoption of 2024 Annual Report
- Request for $5,000 PlanH grant for cultural potluck series
- Request for site-specific considerations for short-term rentals
- Adoption of minutes from Special Council (May 27) and Regular Council (June 10)
- Policy and Governance Committee recommendation to approve CP10.13 Parade Policy
TOURISM ADVISORY COMMITTEE
The Tourism Advisory Committee will receive three member reports: 2025 Visitor Information Centre statistics, a Q2 tourism marketing update, and the 2025 MRDT revenue report. The meeting also includes routine approval of the agenda and adoption of minutes from the February 24, 2025 meeting. No new business or decisions are listed beyond these informational items.
- Approval of agenda as presented
- Adoption of minutes from the February 24, 2025 meeting
- Presentation of 2025 Visitor Information Centre statistics (Robin Folvik)
- Presentation of Q2 tourism marketing update (Natalie Stewart)
- Presentation of 2025 MRDT revenue report (Noramay Isaac)
COMMITTEE OF THE WHOLE
The Committee of the Whole will receive a staff report on the Strategic Priorities Fund and consider two proposed applications: a water treatment plant forcemain replacement at 7600 Duval Forestry Road estimated at $1,000,000 for construction and $35,000 for design, and an Integrated Master Planning and Growth Management Study estimated at $300,000. The fund allows up to 100% of eligible costs with a maximum of $7,000,000 and limits each municipality to one capital and one capacity‑building project, with applications due by September 12, 2025. Staff will also clarify whether multiple projects can be combined in a single application.
- Strategic Priorities Fund staff report for discussion
- Proposed Capital project: Water Treatment Plant Forcemain Replacement, $1,000,000 construction + $35,000 design, at 7600 Duval Forestry Road
- Proposed Capacity‑building project: Integrated Master Planning and Growth Management Study, $300,000
- Application deadline September 12, 2025; maximum funding $7,000,000; one capital and one capacity project per municipality
- Staff to report on fund parameters and hazard ratings before next meeting
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will consider a report on the District of Port Hardy's Parade Policy (CP10.13). The policy outlines requirements for organizing parades, including mandatory $5 million liability insurance, road closure procedures, and safety plans.
- Review of Parade Policy CP10.13
- Mandatory $5 million liability insurance for organizers
- Standard parade routes from Thunderbird Mall to Carrot Park
- 60-day application deadline recommended for summer events
- Road closure and traffic control requirements
BEAR SMART COMMITTEE
The Bear Smart Committee meeting on June 10, 2025 will approve the agenda, adopt the minutes from the April 8, 2025 meeting, receive a Bear Smart Committee Action Item Report for information, and discuss a COS report on bear activity on Upper Carnarvon and Byng Road. No delegations, correspondence, or new business are listed. The next meeting is set for July 8, 2025.
- Adopt minutes of the April 8, 2025 Bear Smart Committee meeting
- Bear Smart Committee Action Item Report (April 2025) for information
- COS report on bear activity on Upper Carnarvon & Byng Road for discussion
- No delegations, correspondence, or new business items
- Next meeting scheduled for July 8, 2025 at 12:00 pm
REGULAR COUNCIL
The Port Hardy District Council will adopt minutes from the May 27, 2025 meeting, approve a resolution urging the province to shorten archaeological permit wait times, and review a pending amendment to Zoning Bylaw No. 1010-2013. The council will also authorize liability insurance for REDIP contractors and receive correspondence from provincial officials on housing and municipal matters.
- Adopt minutes of the Regular Council meeting held May 27, 2025
- Resolution to submit to the Union of BC Municipalities to reduce archaeological permit wait times
- Pending Bylaw No. 1164-2023 amendment to Zoning Bylaw No. 1010-2013
- Authorization of liability insurance for REDIP contractors via the Municipal Insurance Association
- Correspondence from Hon. Ravi Kahlon on Small-Scale Multi-Unit Housing
COMMITTEE OF THE WHOLE
The Committee of the Whole will approve the agenda and adopt minutes from the May 13 meeting. It will discuss the Strategic Priorities Fund as new business. Staff reports from Fire Rescue, Recreation & Community Services, and Corporate Services will be presented for information only.
- Strategic Priorities Fund – discussion (no dollar amount provided)
- Fire Rescue Q1 report – informational update
- Recreation & Community Services report – includes a $718,778 quote for a new Civic Centre wall and an $8,510 inspection cost
- Corporate Services report on Open House event – informational
- Preliminary planning for Port Hardy’s 60th Birthday in 2026 – informational
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public. If approved, the council can discuss matters related to acquisition, disposition, or expropriation of land under section 92 of the Community Charter. No other substantive items are listed on the agenda.
- Motion to close meeting (in camera) to discuss land acquisition, disposition, or expropriation under section 92 of the Community Charter
REGULAR COUNCIL
The District of Port Hardy Council will meet to address resolutions for the Union of British Columbia Municipalities and an insurance program for REDIP funding. The body will also consider an amendment to the zoning bylaw.
- UBCM Resolution 2025 regarding reducing wait times for archaeological permits
- Insurance program for implementation of Rural Economic Diversification and Infrastructure Program (REDIP) funding
- Bylaw No. 1164-2023 amendment to Zoning Bylaw No. 1010-2013
- 2025 FILOMI Days Parade invitation
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee will review several ongoing items, including the alternate evacuation route for Byng Road and Storey's Beach, the spring tabletop exercise funding, and the wrap‑up of Emergency Preparedness Week. The committee will consider maintenance responsibilities, public access, and liability for the alternate route. It will also note a funding proposal submitted in February to hire a consultant for the tabletop drill. No new business or formal decisions are on the agenda.
- Byng Road/Storey's Beach alternate evacuation route – discussion of maintenance, access, and liability
- Spring 2025 Emergency Tabletop Exercise – funding proposal submitted to hire a consultant
- Emergency Preparedness Week wrap‑up – event held May 3 at Thunderbird Mall
- Emergency Support Services equipment and training – report presented
- Local Government Engagement on Emergency Disaster Management Act regulations – upcoming municipal session
SPECIAL COUNCIL
The Council will meet for a special session to discuss matters related to labour or employee relations. This portion of the meeting is proposed to be closed to the public.
- In-camera discussion regarding labour relations or other employee relations
COMMITTEE OF THE WHOLE
The Committee of the Whole will consider the District of Port Hardy's draft 2024 financial statements and the accompanying audit findings report presented by Derek Lamb, CPA, CA, Travis Sapala, Chan Nowosad and Boates. The meeting will also approve the agenda, adopt the minutes from the April 22, 2025 meeting, and then adjourn.
- Approve agenda as presented
- Adopt minutes from the April 22, 2025 Committee of the Whole meeting
- Presentation of Draft 2024 Financial Statements
- Presentation of Draft 2024 Audit Findings Report
- Adjournment
REGULAR COUNCIL
The Port Hardy District Council will adopt Bylaw No. 1180-2025 to set the municipal tax rates for 2025. The meeting also includes discussion of a pending amendment to Zoning Bylaw No. 1010-2013 and several informational items such as a hospital emergency department hours extension request and fisheries management scenarios. Additional correspondence and community award recognitions are presented for information.
- Adoption of Bylaw No. 1180-2025 Annual Tax Rate Bylaw for 2025 (first, second, third readings)
- Pending Bylaw No. 1164-2023 amendment to Zoning Bylaw No. 1010-2013
- Resolutions to the Union of British Columbia Municipalities (digital link only)
- Port Hardy Hospital Emergency Department Hours of Operation – request for extension (information)
- Correspondence from Minister of Health Josie Osborne regarding helicopter ambulance service expiration (information)
COMMITTEE OF THE WHOLE
The Committee of the Whole approved the meeting agenda as presented and adopted the minutes from the April 8, March 19, and March 25, 2025 meetings. Staff reports were provided for information on the Port Hardy Harbour Authority, Animal Control, and the Water Treatment Plants. No further motions or decisions were taken.
- Approval of agenda as presented
- Adoption of minutes from April 8, 2025 meeting
- Adoption of minutes from March 19, 2025 meeting
- Adoption of minutes from March 25, 2025 meeting
- Staff reports: Harbour Authority, Animal Control, Water Treatment Plants (informational)
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will review and discuss the District of Port Hardy Parade Policy (CP10.13). Staff will present draft documents, including a Parade Safety Plan Checklist and a Parade Planning Guide, and outline the application requirements such as the $52 permit fee, $300 refundable damage deposit, and $5,000,000 liability insurance. The discussion will also cover road‑closure procedures and coordination with emergency services.
- Review of CP10.13 Parade Policy (discussion)
- Draft Parade Safety Plan Checklist
- Draft Parade Planning Guide
- Parade permit requirements: $52 fee, $300 damage deposit, $5 M insurance
- Road‑closure and emergency services notification procedures
REGULAR COUNCIL
The Port Hardy Regular Council will consider and vote on the Annual Tax Rate Bylaw for 2025, including first, second and third readings. The meeting also includes routine approvals of the agenda and minutes, updates on community recognitions, a park naming policy motion, and several correspondence items such as a hospital emergency‑room closure update and a NICF tenure expansion request. A pending amendment to the zoning bylaw and other informational reports will be noted but not decided at this meeting.
- Bylaw No. 1180-2025 Annual Tax Rate Bylaw – first, second and third readings
- Bylaw No. 1164-2023 amendment to Zoning Bylaw No. 1010-2013 (pending)
- Park Naming Policy CP 8.6 – motion to adopt
- Correspondence: Port Hardy Hospital ER closures – update for information
- Correspondence: NICF Tenure Expansion – response letter
SPECIAL COUNCIL
The Special Council will consider a motion to close the meeting to the public under section 92 of the Community Charter. The motion cites discussion of labour relations or employee relations and preliminary negotiations for a proposed municipal service. The agenda also includes approval of the agenda as presented (or amended) and adjournment.
- Motion to close meeting to the public (in camera) per Community Charter section 92
- Discussion topics: labour relations or employee relations (90-1(c)) and preliminary service negotiations (90-1(k))
- Approval of agenda as presented (or amended)
- Adjournment
BEAR SMART COMMITTEE
The Bear Smart Committee will discuss the appointment of a WildSafeBC community coordinator. It will also review progress on Bear Smart Week (March 23‑29, 2025) and plan public outreach events such as Filomi Days (July 18‑20, 2025). Additional items include a fruit‑tree gleaning program and guidance on dogs in bear country.
- New business: discussion of WildSafeBC – Port Hardy Community Coordinator
- Review of Bear Smart Week (March 23‑29, 2025) handout distribution and scavenger‑hunt signs
- Planning for Filomi Days public event (July 18‑20, 2025)
- Consideration of a fruit‑tree gleaning program using “pick‑me” signs
- Staff to review WildSafeBC materials on dogs in bear country and share on social media
COMMITTEE OF THE WHOLE
The Committee of the Whole approved the agenda and adopted minutes from previous meetings. Staff reports were reviewed, including a proposal to alternate the committee format each month between operational services and parks‑and‑recreation topics. A 2025‑2029 Financial Plan was presented, showing $896,000 in carry‑forwards for road work, sidewalk improvements, municipal hall upgrades, a skatepark revitalization, a welcome sign, dog‑park drainage, library entrance upgrades, and bridge repairs. No formal motions were recorded for the other discussion items.
- Financial Plan 2025‑2029: $896,000 carry‑forwards for road infrastructure, sidewalks (Douglas St. to Huddlestan Trails), municipal hall upgrades, skatepark revitalization, welcome sign, dog‑park drainage, library entrance, and bridge repairs
- Committee format review recommending an alternating monthly schedule for operational services and parks‑and‑recreation content
- Port Hardy Water Treatment Plant report on reservoir upgrade, leak detection, and continuation of stage‑one watering restrictions
- Port Hardy Animal Control discussion of a two‑tiered fee structure for resident versus non‑resident animal surrenders
- Port Hardy Harbour Authority monthly report received for information
REGULAR COUNCIL
The District of Port Hardy Council will meet to discuss a recommendation to participate in the Workplace Nasal Naloxone Pilot Initiative. The meeting also includes a presentation on the Salish Sea Gull Project and a review of pending zoning amendments.
- Recommendation to participate in the Workplace Nasal Naloxone Pilot Initiative
- Bylaw No. 1164-2023 Amendment to Zoning Bylaw No. 1010-2013
- Delegation from ECCC Salish Sea Gull Project regarding 2025 fieldwork
- Review of the first edition District Connection Newsletter
EMERGENCY PLANNING COMMITTEE
The Emergency Planning Committee will approve the agenda and adopt minutes from the January 27 meeting. It will review the January action item report and discuss the upcoming Spring 2025 Emergency Tabletop Exercise, including grant funding and possible consultant support. The committee will also plan Emergency Preparedness Week events and receive information on Kwakiutl First Nation siren test dates and an engagement opportunity for the Emergency Disaster Management Act regulations.
- Discussion of Spring 2025 Emergency Tabletop Exercise planning, grant application and consultant hire
- Planning for Emergency Preparedness Week events (April 9 Open House, Tsunami Prep Week April 13‑19, Emergency Prep Week May 4‑10, kickoff May 3 at Save On Foods)
- Information on Kwakiutl First Nation 2025 siren test dates
- Information on local government engagement opportunity for Emergency Disaster Management Act regulations (online webinars April 8‑10)
- Discussion of Ministry of Transportation and BC Emergency Health Services matters
COMMITTEE OF THE WHOLE
The Committee of the Whole will discuss the 2025-2029 Financial Plan and review monthly reports from the Harbour Authority, Animal Control, and Water Treatment Plant. The committee is also set to adopt minutes from previous meetings.
- Recommendation to adopt 2025-2029 Financial Plan Bylaw No. 1179-2025
- Review of Committee of the Whole meeting minutes from February 25 and 27, 2025
- Monthly reports from Port Hardy Harbour Authority, Animal Control, and Water Treatment Plant
- Presentation on 2025-2029 Financial Plan by Financial Services Director
- Discussion on committee format review
REGULAR COUNCIL
The District of Port Hardy council will approve the agenda and minutes from the March 11 meeting, consider several correspondence requests for letters of support, bleacher use, and a parade, and adopt multiple policy recommendations. The most significant item is the adoption of Bylaw No. 1179‑2025, the Financial Plan for 2025‑2029. Additional policies on surplus property, professional development, workplace violence prevention, and municipal employee access to private property will also be approved.
- Adopt Bylaw No. 1179‑2025 Financial Plan for 2025‑2029
- Approve Policy CP2.11 Sale of District Surplus Property
- Approve Policy 6.3 Professional Development Review
- Approve Policy 6.15 Preventing Violence in the Workplace
- Approve Policy CP6.10 Municipal Employees on Private Property
COMMITTEE OF THE WHOLE
The Committee of the Whole will conduct standard business, including a call to order and approval of the agenda. A presentation will be given by the Honourable Anna Kindy, MLA for North Island. The meeting will conclude with an adjournment motion.
- Presentation by Hon. Anna Kindy, MLA, North Island
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will discuss several updated policies that were postponed from the February meeting. The body is reviewing guidelines for municipal employees working on private property, workplace violence prevention, and the sale of surplus property.
- CP10.5 Municipal Employees on Private Property policy
- CP6.15 Preventing Violence in the Workplace policy
- CP5.1 Sale of Surplus Property policy
- CP6.3 Performance Appraisal/Employee Development Plan policy
BEAR SMART COMMITTEE
The Bear Smart Committee is meeting to discuss preparations for Bear Smart Week (March 23-29, 2025) and a fruit tree gleaning program. The body will also review an action item report and discuss bear awareness regarding dogs in the back country.
- Bear Smart Week (March 23-29, 2025) planning
- Fruit tree gleaning program discussion
- Back country bear awareness and dogs discussion
- Review of February 11, 2025 Action Item Report
REGULAR COUNCIL
The Regular Council meeting will approve the agenda and adopt minutes from previous meetings. Council will receive updates on a senior fee‑for‑service, a letter from the Lieutenant Governor, and presentations on drug decriminalization, the Comox Valley‑North Island Rent Bank, and the B.C. Fairs, Festivals and Events Fund. Committee reports include recommendations for new members of the 2025‑2026 Tourism Advisory Committee. Staff reports cover the February 2025 cheque and EFT listing, Development Permit DP‑01‑2025 for 7370 Market St., and a request to use Carrot Park in July 2025. The council will conduct first, second, and third readings of Bylaw No. 1179‑2025 (Financial Plan 2025‑2029) and consider Bylaw No. 1164‑2023 (Amendment to Zoning Bylaw No. 1010‑2013).
- Bylaw No. 1179‑2025 Financial Plan for 2025‑2029 – first, second, and third readings
- Bylaw No. 1164‑2023 amendment to Zoning Bylaw No. 1010‑2013
- Development Permit DP‑01‑2025 for 7370 Market St. (site plan and drawings)
- Request to use Carrot Park, July 11‑13, 2025, by Port Hardy Christian Fellowship
- Tourism Advisory Committee appointments for 2025‑2026 term
SPECIAL COUNCIL
The Special Council will vote on a motion to approve the agenda as presented. It will also consider a motion to close the meeting to the public (in camera) to discuss labour relations, municipal property security, and preliminary service negotiations, as permitted under sections 90-1(c), (d) and (k) of the Community Charter.
- Motion to approve agenda as presented (or amended)
- Motion to close meeting to public (in camera) for labour relations matters
- Motion to close meeting to public (in camera) for municipal property security
- Motion to close meeting to public (in camera) for preliminary service negotiations
COMMITTEE OF THE WHOLE
The Committee of the Whole will hear an operations update for the district. The presentation is given by Kellen Truant, Operations Manager, North Island; Michael Pearson, Director South Island Corridors/District Manager Transportation, Ministry of Transportation; and Chris Cowley, General Manager, Mainroad North Island Contracting. No decisions are listed on the agenda.
- Operations update presentation by Kellen Truant, Michael Pearson, and Chris Cowley
COMMITTEE OF THE WHOLE
The committee will hear presentations on tourism destination marketing and museum operations. The meeting also includes the review of January 2025 monthly reports from several district departments.
- Tourism destination marketing update from 4VI
- Visitor Services and Museum Operations update from the Port Hardy Heritage Society
- January 2025 monthly report from Port Hardy Harbour Authority
- January 2025 monthly report from Port Hardy Animal Control
- January 2025 monthly reports from Water Treatment Plant, Operational Services, and Recreation
REGULAR COUNCIL
The District of Port Hardy Council will review recommendations to approve an amended fire department remuneration policy and delete a computer use policy. The body will also consider a request from the Tri-Port Pride Society regarding Transgender Visibility Day.
- Recommendation to approve amended policy CP2.5 Fire Department Remuneration
- Recommendation to delete policy CP6.11 Computer Use
- Request from Tri-Port Pride Society for a transgender flag raising on March 31
- Pending Bylaw No. 1164-2023 to amend Zoning Bylaw No. 1010-2013
TOURISM ADVISORY COMMITTEE
The committee will review its terms of reference and discuss the 2025-2026 membership structure. The meeting includes updates on visitor services from the Port Hardy Museum and reports on Municipal Revenue District Tax (MRDT) services and revenue.
- Discussion of 2025-2026 Tourism Advisory Committee Membership
- Visitor Services update from Robin Folvik of Port Hardy Museum & Visitor Information Centre
- MRDT Services update from Amanda Kooy of 4VI
- MRDT Revenue update
- Review of Tourism Advisory Committee Terms of Reference
FINANCE COMMITTEE
The Port Hardy Finance Committee will consider the 2025 proposed operating budget, including a 15,000 increase for the Grant-in-Aid program, and the 2025 capital budget, which includes projects like the Seagate Watermain replacement and the Trustee Lift Station Generator.
- Updated 2025 Grant-in-Aid budget
- Updated 2025 Capital Budget
- 2025 Proposed Operating Budget
- 2025 Impact on Single Family Residential Property
- Capital Project Funding by Source & Expenditures by Fund
BEAR SMART COMMITTEE
The Bear Smart Committee will approve its agenda and adopt minutes from the January 14 meeting. It will review volunteer recruitment events scheduled for March and April, and continue planning Bear Smart Week activities in March. New business includes discussion of a fruit tree gleaning program and back‑country bear awareness and dog safety.
- Approve agenda and adopt minutes from prior meetings
- Volunteer recruitment events: Community Registration Night (Mar 11) and District Open House (Apr 9)
- Planning for Bear Smart Week (Mar 23‑29) – social media, scavenger hunt, giveaways
- Discussion of fruit tree gleaning program
- Discussion of back‑country bear awareness and dog safety
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will discuss several policy updates, including a deletion of the Computer Use policy (CP6.11) and a new Fire Department honorarium policy (CP2.5). Members will also review delegations to council meetings (CP1.4), a new policy on municipal employees working on private property (CP10.5), and a draft policy to prevent workplace violence (CP6.15). A proposal to sell surplus district property (CP5.1) will be presented for recommendation to council.
- Deletion of CP6.11 Computer Use policy
- Adoption of new Fire Department honorarium policy (CP2.5)
- Discussion of council meeting delegations policy (CP1.4)
- Introduction of Municipal Employees on Private Property policy (CP10.5)
- Proposal to sell district surplus property (CP5.1)
REGULAR COUNCIL
The Port Hardy District Council meeting will adopt the 2024 Audit Planning Report and approve a $200 donation to the North Island Crisis and Counselling Centre Society for its 5th Annual Love Walk, funded from the Grant‑in‑Aid budget. Council will also consider the pending amendment to Zoning Bylaw 1010-2013 (Bylaw No. 1164-2023). Additional items include informational updates on Pink Shirt Day, Heritage Week, and a deadline for submissions to the Industrial Inquiry Commission reviewing Canada Post.
- Accept Audit Planning Report for the year ending Dec 31 2024 as presented.
- Approve $200 donation to North Island Crisis and Counselling Centre Society for the 5th Annual Love Walk, funded from Grant‑in‑Aid budget.
- Consider amendment to Zoning Bylaw 1010-2013 (Bylaw No. 1164‑2023).
- Deadline for submissions to the Industrial Inquiry Commission reviewing Canada Post (information only).
- Announcements for Pink Shirt Day, Heritage Week, and other community events.
COMMITTEE OF THE WHOLE
The Committee of the Whole will adopt the minutes from the November 2024 meeting, hear a presentation by the BC Salmon Farmers Association on the Draft Transition Plan for salmon farms, and discuss several staff reports including a request to extend the arena ice schedule and monthly reports from the Harbour Authority, Animal Control, and water and wastewater treatment plants.
- Adopt minutes of the Committee of the Whole meeting held November 2024
- Presentation by BC Salmon Farmers Association on Draft Transition Plan impacts
- Staff request for extension of arena ice schedule
- Port Hardy Harbour Authority monthly reports for November and December 2024
- Port Hardy Water Treatment Plant monthly reports for November and December 2024
REGULAR COUNCIL
Council will discuss a joint grant application with the Kwakiutl First Nation to hire a Fire Smart Coordinator. The meeting also includes proposals to delete or amend several district policies and a resolution regarding North Island power supply investment.
- Joint grant application to BC Wildfire Service for a Fire Smart Coordinator
- Resolution to AVICC regarding Power Supply Investment on the North Island
- Proposed deletion of policies CP13.5 (Twinning Society), CP3.15 (Sick Time During Pandemic), and CP4.3 (Firefighter Training Standards)
- Proposed amendments to CP5.3 (Acting Administrator), CP2.16 (Wireless Communication), and CP2.17 (Cell Phone Expenses)
- Bylaw No. 1164-2023 Amendment to Zoning Bylaw No. 1010-2013
EMERGENCY PLANNING COMMITTEE
The committee is meeting to provide updates on emergency drill planning and discuss upcoming community outreach events. The session will also cover information regarding EOC training and water conservation.
- Planning for an EPC Emergency Drill Tabletop
- District Open House on April 9, 2025
- Tsunami Preparedness Week (April 13-19) and Emergency Preparedness Week (May 4-10)
- Cormorant Island Emergency Program EOC Training in February and March 2025
- Verbal update on 2025 Water Conservation
FINANCE COMMITTEE
The Finance Committee will review several capital items, including the 2025‑2029 Capital Plan and new 2025 projects. It will consider the urgent replacement of the Tsulquate Wastewater Treatment Plant centrifuge, estimated at $1,200,000. The committee will also hear a summary of 2025 Grant‑in‑Aid applications. Finally, fee‑for‑service grant‑in‑aid applications for 2025 will be presented.
- Tsulquate Wastewater Treatment Plant centrifuge replacement – estimated $1,200,000
- Presentation of the 2025‑2029 Capital Plan and 2025 Capital Priorities
- Port Hardy Capacity Projects – Project Planner overview
- Summary of 2025 Grant‑in‑Aid applications for PHHS, HBSCS, FRCC, PHRCL, NICS, NIFAM
- Fee‑for‑Service Grant‑in‑Aid 2025 applications summary
POLICY AND GOVERNANCE COMMITTEE
The Policy and Governance Committee will vote on several policy deletions and new amendments. Deleted items include the Twinning Society policy (CP13.5), the Sick Time During Pandemic policy (CP3.15), and the Firefighters' Training Standards policy (CP4.3). New amendments add an Acting Administrator wage policy (CP5.3) setting pay at $100200.00 per week, a Wireless Communication policy (CP6.12) restricting device use while driving or working, and a Cell Phone Expenses policy (CP2.17). No staff reports are scheduled.
- Delete Twinning Society policy #CP13.5
- Delete Sick Time During Pandemic policy #CP3.15
- Delete Firefighters' Training Standards policy #CP4.3
- Add Acting Administrator wage amendment #CP5.3 – $100200.00 per week
- Add Wireless Communication policy #CP6.12 prohibiting device use while driving or on site
SPECIAL COUNCIL
The council will meet for a special session to discuss the acquisition, disposition, or expropriation of land or improvements. This portion of the meeting is proposed to be closed to the public.
- Discussion of land acquisition, disposition, or expropriation under section 90-1(e) of the Community Charter
BEAR SMART COMMITTEE
The committee will discuss winter bear activity, car ports, and garbage security. Members will also discuss the Bear Smart Community Network and plan for Bear Smart Week scheduled for March 23-29, 2025.
- Discussion on winter bear activity, car ports, and securing garbage
- Discussion on Bear Smart Community Network
- Planning for Bear Smart Week (March 23-29, 2025)
REGULAR COUNCIL
The council will adopt Bylaw No. 1178‑2024 that sets user rates and fees for 2025. It will consider a pending amendment to the zoning bylaw (Bylaw No. 1164‑2023). Council will also endorse the 2025 proclamations and receive informational items about grant payments and provincial announcements.
- Adopt Bylaw No. 1178‑2024 User Rates and Fees for 2025 (first, second, third readings)
- Consider Bylaw No. 1164‑2023 amendment to Zoning Bylaw No. 1010‑2013
- Endorse 2025 Proclamations as recommended by Deputy Corporate Officer
- Receive Small Community Grant – Additional Unconditional Grant Payment for City of Port Hardy
- Receive Canada Community‑Building Fund second payment (Port Hardy – CWF 2024‑34 Year 1 Payment 2)