Prince Edward County public meetings in 2022

Special Council

Council is reviewing a proposal to adopt a hybrid governance system featuring two new standing committees. The plan also outlines the establishment of various advisory boards and the re-establishment of nine Ward Recreation Committees.

• Creation of Planning & Development Committee
• Creation of Community Services and Vitality Committee
• Establishment of 12 advisory boards and committees
• Re-establishment of nine Ward Recreation Committees
• Proposal to livestream advisory meetings on YouTube

Regular Council

Prince Edward County Council will review the 2023 Fees & Charges By-Law and a new Emergency Management Program. The meeting also includes a presentation on the Quinte Conservation 2021-2030 Strategic Plan and a $3,000 donation from the Women's Institute.

• Approval of the 2023 Fees & Charges By-Law
• Adoption of the Emergency Management Program and Emergency Response Plan
• Approval of the Electronic Monitoring Policy
• $3,000 donation from Prince Edward County Women's Institute
• Presentation on Quinte Conservation 2021-2030 Strategic Plan

Regular Council

This meeting is an orientation session for the purpose of educating and training the 2022-2026 Council members. No members will discuss or deal with any matter that materially advances the business or decision-making of the council.

• 2022-2026 Council orientation training

Inaugural 2022-2026 Term of Council Meeting

This meeting serves as the formal inauguration of the new Mayor and Council. The proceedings include the declaration of office for elected officials and the investiture of Mayor Steve Ferguson.

• Declaration of office for Mayor-elect and Councillors-elect
• Investiture of Mayor Steve Ferguson with the chain of office and gavel
• Mayor Steve Ferguson's inaugural address
• Confirmatory By-law to adopt the proceedings of the inaugural meeting

Regular Council

This meeting is an orientation session for the 2022-2026 Council members. No business or decision-making that materially advances council operations will be conducted during these sessions.

• Council orientation training sessions at Picton Golf & Country Club
• County bus tour scheduled for December 1, 2022

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation Board is meeting to review a new communications framework and proposed policy revisions. The Board will also discuss housing development updates, including a funding application for the Disraeli Street project.

• Approval of Draft Communications Framework
• Revisions to Governance and Finance policies for ONCA compliance
• Appointment of a Youth Advisor to the Board
• CMHC Rapid Housing Initiative funding application for Disraeli Street
• Project cost summaries for Wellington Arena and Disraeli Street developments

Regular Council

This meeting is a special orientation session for the 2022-2026 Council members. No business or decision-making that materially advances council operations will be discussed. The meeting will be held in a closed session for training purposes.

• 2022-2026 Council orientation training

Police Services Board

The Board will receive a budget update from Chair Richard Gwozdowski and discuss funding requests for the Community Mental Health Program and the Community Safety and Well-Being Plan. Members will also receive a presentation on the IMPACT Program and a report from the Detachment Commander.

• Direct $1,500 to OPP for the Community Mental Health Program
• Direct up to $2,500 for printing the Community Safety and Well-Being Plan
• Direct up to $500 for food/drinks for the Community Safety and Well-Being Plan Working Group
• Presentation on the IMPACT Program by Sandi LeBlanc-DiCresce
• Update on the Community Safety and Well-Being Plan

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for 170 Parkview Road to legalize an existing garage with a second storey. Staff recommend denial because the proposed height, front yard setback, and side yard setback do not meet the requirements of the Official Plan or Zoning By-Law.

• Minor Variance File No. A11-22 (Brian Angus) regarding 170 Parkview Road
• Proposed accessory building height increase from 5 m to 6.58 m
• Proposed front yard setback reduction from 15 m to 10.27 m
• Proposed interior side yard setback reduction from 3 m to 2.74 m
• Approval of July 27, 2022, Committee of Adjustment minutes

Regular Council

The Council will discuss a proposed 2023 interim tax levy intended to raise approximately $17.4 million for municipal and education purposes. Members will also consider resolutions regarding the provincial Strong Mayors, Building Homes Act and the More Homes Built Faster Act. Additionally, Rogers will present a briefing on broadband expansion in the County.

• Proposed 2023 Interim Tax Levy of $17,444,104 due March 15, 2023
• Rogers broadband expansion presentation regarding ~7,000 underserved premises
• Resolution regarding the Strong Mayors, Building Homes Act (Bill 3)
• Resolution regarding the More Homes Built Faster Act (Bill 23)
• Proposed $15,000 contribution for a Natural Infrastructure Fund beach implementation plan

Special Planning Committee Meeting

The Special Planning Committee is reviewing several applications for land subdivision, condominium plans, and rezoning. These applications involve various wards, including North Marysburgh, Bloomfield/Hallowell, Hillier, and Ameliasburgh.

• Draft Plan of Subdivision and Condominium for Cressy Bayside Estates Inc. at 1041 County Road 7
• Consent and Rezoning for 10839353 Canada Ltd. at 175 County Road 4 (Talbot Street)
• Consent and Rezoning for Paul Walter Dinkel at 1260 County Road 20
• Consent and Rezoning for Steven & Patricia Swoffer at 1305 County Road 19
• $3,000.00 parkland dedication payment for 1260 County Road 20

Prince Edward County Affordable Housing Corporation

The Board is reviewing monthly financial performance, staffing updates, and policy reviews. Discussions include progress on the Wellington Arena and Disraeli Street housing developments.

• Financial report HD-29-2022 showing total assets of $1,775,956
• Wellington Arena development site plan revision and rezoning status
• Disraeli Street modular development design and site condition review
• Donation of a Zamboni to a community group
• Proposed closed session regarding land acquisition or disposition

Cancelled due to lack of quorum - Police Services Board

The Police Services Board meeting scheduled for September 26, 2022, was cancelled due to a lack of quorum. The agenda included discussions on budget updates, funding requests for mental health programs, and the Community Safety and Well-Being Plan.

• Proposed $1,500 funding from the 2022 PSB Operating Budget to the OPP for the Community Mental Health Program
• Proposed up to $2,500 for printing the Community Safety and Well-Being Plan
• Proposed up to $500 for food and drinks for the Community Safety and Well-Being Plan Working Group meeting
• Presentation on the IMPACT Program by Sandi LeBlanc-DiCresce
• August 2022 Detachment Report including crime statistics and collision data

Regular Council - 13/20 Sep 2022 - Recess from Sept. 13

This agenda is for the livestreaming of the recessed September 13, 2022, Council meeting. The meeting is scheduled to take place on September 20, 2022, at Highline Hall in Wellington.

• Livestreaming of the recessed September 13, 2022, Council meeting

Community and Economic Development Commission

The Commission is reviewing findings from the Wellington Waterfront Task Team regarding beach revitalization. The report proposes applying for a Natural Infrastructure Fund grant to develop a detailed implementation plan.

• Application to Natural Infrastructure Fund for up to $75,000 for a beach implementation plan
• Proposed Council contribution of no more than $10,000 for the NIF application
• Review of Wellington Waterfront Task Team findings regarding parking, accessibility, and amenities

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation Board is meeting to review a Service Level Agreement with the County. The Board will also appoint a new Interim Chair and discuss a donation of a Zamboni to a community group.

• Approval of Service Level Agreement (SLA) between the Corporation and the County
• Appointment of a new Interim Chair
• Donation of a Zamboni to a community-based group for Wellington Arena
• Review of August 2022 financial performance
• Affordable housing development updates

Committee of the Whole

The Committee of the Whole is discussing several municipal reports, including a potential expression of interest for the Queen Elizabeth School property and a large-scale review of municipal policies. The meeting also includes a presentation on the Community and Economic Development Commission annual report and a deputation regarding the Cherry Valley system expansion.

• Real estate assessment and potential partnership discussions for Queen Elizabeth School at 35 Barker Street, Picton
• Proposed system expansion project for Cherry Valley involving new pipe installation
• Rescinding of eight municipal policies and approval of nine new draft policies
• Proposed commemorative street banner program for Remembrance Day to launch in 2023
• CEDC Annual Report presentation by Jeremiah MacKenzie

Heritage Advisory Committee

The committee will receive updates on the grant program budget, HCD signage pricing, and the Boardwalk Committee. Members will also hear a deputation regarding the former Consecon Railway Station and review a letter from the Mayor concerning demolitions at the Point Petre Lighthouse Complex.

• Deputation from Bill Greaves regarding the former Consecon Railway Station buildings
• Update on HCD signage options and pricing
• Update on the Mayor's letter to the Minister of Environment regarding Point Petre Lighthouse demolitions
• Update on the Grant Program Budget
• Review of the updated Master List of Permits

Regular Council

The September 13, 2022, meeting was recessed at 7:12 p.m. because of irremediable technical difficulties. All remaining agenda items were postponed until the next meeting on September 20, 2022.

• Proposed adoption of the Wellington Heritage Conservation District Plan
• Proposed amendments to the Short-Term Accommodation Program and related By-Laws
• Proposed restriction of motorized vehicles on roads leading to Western Dynamic Beaches
• Proposed $11,606.84 in property tax write-offs
• Proposed paid parking and fee exemptions for Picton Main Street until November 30, 2022

Environmental Advisory Committee

The committee will receive updates on a draft Grass and Weeds by-law and the Tree Policy. The meeting includes a deputation from the West Lake Community Association regarding environmental stewardship and requests for municipal support.

• Deputation by Cathie Coultis on West Lake Community Association stewardship efforts
• Update on Draft By-law for Grass and Weeds
• Update on the Tree Policy
• Update on the November 13, 2022 Community Symposium
• Memo to File regarding Environmental Advisory Committee and Natural Cover Working Group

Planning Committee Meeting

The Planning Committee is considering several applications for land severances, rezoning, and official plan amendments. These include proposals to consolidate lots in Ameliasburgh, technical consent in Athol, and short-term accommodation amendments.

• Severance and rezoning for Daniel Sprague at 910 County Road 3, Ameliasburgh
• Technical consent and rezoning for John & Cheryl McLellan at 124 School House Road, Athol
• Official Plan and Rezoning amendments for Blocknote Canada Inc. in Hillier
• Official Plan and Zoning By-law amendments regarding Short Term Accommodation

Police Services Board

The Board will review a draft Community Safety and Well-Being Plan and discuss the use of surveillance cameras at County entry points. Members will also receive a budget update and consider funding for the Intersections Program.

• Presentation of the draft Community Safety and Well-Being Plan
• Discussion on utilizing surveillance cameras at County entry points
• Update on the Board's budget by Chair Richard Gwozdowski
• Funding request for St. Leonard's Community Support, Prevention and Residential Services Intersections Program
• Discussion of the proposed 2023 PSB Budget

Committee of the Whole

The Committee of the Whole is reviewing several municipal reports, including a proposal for a hazardous waste collection site at South Marysburgh Landfill. Members will also discuss a new municipal housing by-law, the redevelopment of the H.J. McFarland Memorial Home, and a study on development charges.

• Proposed household hazardous and electronic waste depot at South Marysburgh Landfill
• Draft Municipal Capital Facilities By-Law for municipal housing projects
• H.J. McFarland Memorial Home LTC redevelopment involving a 136,000 sq./ft. building
• Transfer of municipal tourism assets to Visit The County
• Prince Edward County Development Charges Background Study presentation

Traffic Advisory Committee

The Traffic Advisory Committee is reviewing several reports regarding stop sign installations and traffic calming. The meeting includes discussions on speed reductions and potential new community safety zones.

• Proposed 3-way stop at County Road 10 and County Road 18
• Proposed Community Safety Zone for Athol-South Marysburgh Public School
• Proposed speed limit changes on County Road 10
• Report on parking enforcement for private property
• Request for stop sign at Niles and Wharf Street

Regular Council

Council will consider several major contracts, including a new road grader and Shire Hall renovations. The agenda also includes discussions on short-term accommodation amendments and various zoning by-laws.

• Award of $545,900.00 contract to Brandt Tractor Ltd. for a new road grader
• Award of $338,000 Shire Hall Renovation tender to Jeffrey G Wallans Construction Limited
• Proposed amendments to the Official Plan regarding Short Term Accommodations
• Authorization of a five-year Picton Farmer's Market Agreement
• By-law to authorize $430,000 in tourism relief funding

Prince Edward County Affordable Housing Corporation

The Board is discussing a request to meet with CMHC regarding a funding application and seeking support from the federal MP. Additionally, the Board will authorize revoking a purchase offer for property at Nicholas and Lalor Streets due to unmet conditions.

• Revocation of purchase offer for Nicholas Street and Lalor Street property
• Request for CMHC meeting regarding National Housing Co-Investment Fund application
• Approval of draft Service Level Agreement subject to legal vetting
• Authorization of new financial signing authorities
• Closure of the corporate Mastercard account

Heritage Advisory Committee

The Heritage Advisory Committee is considering a request for Council to ask the federal Minister of Environment to halt demolitions at the Point Petre Lighthouse site. The committee will also discuss the conservation of federally owned lighthouses and the status of the Salmon Point lighthouse.

• Deputation by Marc Seguin regarding demolitions at Point Petre Lighthouse Site
• Request for Council to urge the Minister of Environment to halt Point Petre demolitions
• Request for federal conservation of lighthouses under the Heritage Lighthouse Protection Act
• Overview of the Ontario Heritage Conference
• Updated Master List of Permits

Audit Committee

The Audit Committee is reviewing a proposal from the Chair regarding focus areas for the next Council term. The discussion includes suggestions for systematic risk profiling and increased oversight of contracted expenses and resource use.

• Proposal for future Audit Committee focus on oversight of contracted expenses
• Proposal to implement systematic annual risk profiling (Legal, Environmental, HR, and budgetary)
• Discussion of oversight for major infrastructure projects and engineering consultants
• Review of the June 29, 2022, Audit Committee minutes

Planning Committee Meeting

The Planning Committee is considering several rezoning applications, including a 12-unit rental building at 13 Lake Street and a brewery expansion at 1613 County Road 12. The committee will also discuss a temporary use rezoning for a mobile restaurant at 1 Head Street.

• Rezoning of 13 Lake Street for a 12-unit rental apartment building
• Rezoning of 1613 County Road 12 for Dune Hopper Brewery
• Rezoning of 230 Niles Street for Prince Edward County Affordable Housing Corporation
• Temporary use rezoning for a mobile restaurant at 1 Head Street

Accessibility Advisory Committee - 2022-08-09 Special Meeting

The Accessibility Advisory Committee is reviewing plans for a Millennium Trail rest stop near County Road 49 and receiving updates on a bus shelter project. Members are also discussing accessible parking at Hillier beaches.

• Millennium Trail Rest Stop discussion regarding universal washroom standards
• Bus Shelter Project update
• Discussion on accessible parking at Beaches in Hillier
• Review of Millennium Trail Launch Point Development Plan for County Road 49

Special Committee of the Whole

The Special Committee of the Whole is reviewing proposed amendments to the short-term accommodation (STA) program. The report includes options for increasing fines for unlicensed operators, changing primary residence rental limits, and updating zoning and licensing by-laws.

• Proposed fine increase for failure to post STA licence numbers (up to $400 or $4,000)
• Proposed fine increase for operating an STA without a licence (up to $8,000 or $10,000)
• Proposed special fines of up to $50,000 to eliminate economic gain from contraventions
• Proposed reduction of off-site primary residence STA limits to 30 or 60 days per year
• Proposed amendments to the Comprehensive Zoning By-law and Fees and Charges By-law

Police Services Board

The Prince Edward County Police Services Board is meeting virtually to receive updates and reports, including a deputation from St. Leonard's Community Support on the Intersections program for at-risk youth, a budget update, and the OPP detachment's mid-year report. The board will also discuss surveillance cameras and receive updates on the Community Safety and Well-Being Plan and Bayfield Treatment Centre. The agenda is largely procedural, with most items being received for information rather than requiring decisions.

• Deputation by Kelly Nolan, Executive Director, St. Leonard's, on the Intersections Program for at-risk youth
• Discussion on surveillance cameras
• Budget update by Chair Richard Gwozdowski
• Mid-year report showing violent crime down 23.9%, property crime down 7.1%, drug crime up 200%
• Verbal update on Bayfield Treatment Centre

Committee of Adjustment

The Committee of Adjustment will decide on a minor variance application (File No. A15-22) for Blocks 5-13 on Michael's Way, owned by Gary Rutt. The variance would allow each block to be divided into two lots, creating 18 lots for single detached dwellings, despite the minimum lot area requirement. The committee will also confirm the agenda, adopt the previous meeting's minutes, and hear public comments.

• Minor Variance File No. A15-22 for Blocks 5-13, Michael's Way, to allow division into 18 lots
• Variance to reduce minimum lot area from .25 hectares under HR-73 zone
• Public comments include opposition from residents citing traffic, noise, and drainage concerns
• Approval would facilitate sale of single detached dwelling units as freehold
• No financial impact to municipality

Museum Advisory Committee

The Museum Advisory Committee is meeting virtually to receive updates on museum staffing, capital projects, and events. The committee will also decide whether to retain a memo for future committee members. No major decisions or public hearings are scheduled.

• Receive Museums Staffing Update
• Receive Capital Projects Update
• Receive Events Update
• Retain memo for future Museums Advisory Committee

Planning Committee Meeting

The Planning Committee will hold a statutory public meeting and decide on several planning applications, including a technical consent and rezoning for George & Donna Young that staff recommend denying, a consent and rezoning for Kelly Abramsky at 1555 Ridge Road that staff recommend approving with conditions, a temporary use application at 15786 Loyalist Parkway, and a rezoning for the Prince Edward County Affordable Housing Corporation at 29 Disraeli Street.

• Deny consent and rezoning for George & Donna Young, across from 96 Young Road, Ward of Athol (Files B53-21 & Z47-21)
• Approve consent and rezoning for Kelly Abramsky at 1555 Ridge Road, Ward of Bloomfield/Hallowell, with conditions including road widening and $1,500 parkland payment (Files B4-21 & Z10-21)
• Approve temporary use rezoning for Michael Von Teichman & Alexander Portman at 15786 Loyalist Parkway (File Z21-22)
• Approve rezoning for Prince Edward County Affordable Housing Corporation at 29 Disraeli Street, Picton (File Z24-22)

Special Committee of the Whole

This is a special meeting of the County's Committee of the Whole. The agenda is largely procedural, with the main substantive item being a move into closed session to consider advice subject to solicitor-client privilege. No specific decisions or discussion items are listed on the open agenda.

• Closed session to consider solicitor-client privileged advice under Municipal Act Section 239(2)(f)
• Public comments on agenda items accepted by registration before noon on July 20, 2022
• Meeting held at Highline Hall, Wellington, and live-streamed

Cemetery Advisory Committee

The Cemetery Advisory Committee will meet virtually to discuss the cleaning and preservation of historical monuments with a guest speaker, and to review draft content for its annual presentation to Council. The agenda is largely procedural, including confirming the agenda, adopting previous minutes, and receiving updates.

• Discussion on Cleaning, Care and Preservation of Historical Monuments with Gary Foster, Executive Director of the Ontario Monument Builders Association
• Review of draft content for the annual Terms of Reference presentation to Council
• Adoption of minutes from the May 25, 2022 meeting
• No further meetings scheduled for 2022

Environmental Advisory Committee Special Meeting

The Environmental Advisory Committee is holding a special meeting to finalize a list of proposed County budget items to forward to Council for the 2023 budget deliberations. The agenda includes adopting minutes from the July 5 meeting and considering four draft proposals, including hiring a biologist on retainer, a headwater mapping project, staff training, and a climate change coordinator. The meeting is virtual due to COVID-19, with no physical public attendance.

• Proposal to engage a biologist on retainer to assist planning staff, estimated annual cost $11,000
• Proposal for a headwater mapping project to locate unmapped inland waterbodies, estimated 15-50 staff working hours
• Proposal for staff training for environmental impact analysis, estimated cost $5,000
• Proposal for a climate change coordinator (no cost specified)
• Adoption of minutes from the July 5, 2022 meeting

Community and Economic Development Commission

The Community and Economic Development Commission will hear a presentation on small business resources, consider endorsing a $40,000 budget request from the Food Security Working Group, receive an update on the ShoreFast and Thrive PEC Initiative, and vote on adopting a revised strategic framework. The meeting is electronic with no physical public attendance.

• Endorse $40,000 budget request from Food Security Working Group
• Receive presentation on Small Business Resources by Sandy Abbott
• Receive update on ShoreFast and Thrive PEC Initiative
• Adopt revised CEDC Strategic Framework
• Adopt minutes from May 16, 2022 meeting

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation board will hear a presentation from Fred Heller of FLC Group about the VineRidge Development and a proposed letter of intent, receive financial and development reports, and consider requesting County Council to declare two municipally-owned properties as surplus and sell them to the Corporation for $2.00 each for affordable housing development. The meeting also includes routine items like confirming the agenda, approving minutes, and moving to closed session.

• Presentation by Fred Heller of FLC Group on VineRidge Development and proposed Letter of Intent
• Request to declare Maple Ave PL24 N of Gladstone St. surplus and sell to Housing Corporation for $2.00
• Request to declare Broad Street and Hill Street, Picton surplus and sell to Housing Corporation for $2.00
• Financial Performance report HD-11-2022 for June 2022
• Affordable Housing Developments report HD-12-2022

Committee of the Whole

The Committee of the Whole is reviewing a broad set of infrastructure-related by-laws and policies, including rescinding outdated policies and proposing new ones. They will also consider a new false alarm fee by-law, a noise by-law, the 2021 financial report, and a road closure. The meeting includes a closed session for land matters.

• Rescind 7 policies including Cost Sharing for Roadside Fencing and Biosolids/Sludge Disposal
• Propose False Alarm By-law with fees: $100 for 2nd, $200 for 3rd, $400 for 4th+ per year
• Amend Reduced Load Period By-law 2406-2009
• Transfer $996,022 operating surplus to Tax Rate Stabilization Reserve
• Close and convey part of unopened road allowance near West Lake

Committee of Adjustment

The Committee of Adjustment will consider approving a minor variance for a 4-storey, 33-unit residential building at 10 Mortimer Street, Picton, which would reduce minimum lot area, increase maximum lot coverage, and reduce landscaped open space. The meeting also includes adoption of prior minutes and routine procedural items.

• Minor Variance A25-21 for 10 Mortimer Street: reduce lot area from 2,262 to 2,158 sq m, increase lot coverage from 67% to 79%, reduce landscaped open space from 33% to 21%
• Approval would allow 33 residential units (up from 25) in a 4-storey building with underground parking
• Adoption of minutes from June 15, 2022 meeting
• Meeting held electronically via Zoom due to COVID-19

Regular Council

Prince Edward County Council will consider awarding four contracts totaling about $2.1 million for asphalt repairs, two tandem dump trucks, a pumper-tanker fire apparatus, and a Picton Master Servicing Plan. Council will also vote on declaring a water lot and two municipal docks surplus and selling them to the Prince Edward Yacht Club for $1.00 plus HST, in exchange for the club transferring title of Queen Elizabeth (Hill Street) Park back to the municipality. Several routine reports and by-laws are also on the agenda.

• Award asphalt repairs tender to Coco Paving Inc. for $289,019.33 plus taxes
• Award two tandem dump trucks tender to Premier Truck Group for $716,020.00 plus taxes
• Award pumper-tanker fire apparatus tender to Dependable Emergency Vehicles for $649,209.86 including taxes
• Award Picton Master Servicing Plan contract to CIMA Canada Inc. for $462,020.00 plus taxes
• Declare water lot and two municipal docks surplus and sell to Prince Edward Yacht Club for $1.00 + HST

Agricultural Advisory Committee

The Agricultural Advisory Committee will meet virtually to hear a deputation from Quentin Wyne of Trufficulture Inc. about establishing a truffle farming operation in Prince Edward County. The committee will also discuss the provincial list of noxious weeds. The agenda includes routine items such as confirming the agenda, adopting minutes from the May 9, 2022 meeting, and adjourning.

• Deputation from Quentin Wyne of Trufficulture Inc. on truffle cultivation
• Discussion on the Provincial List of Noxious Weeds
• Adoption of minutes from May 9, 2022 meeting
• No further meetings scheduled for 2022

Special Committee of the Whole

The Special Committee of the Whole is considering proposed changes to short-term accommodation (STA) rules, including zoning by-law amendments and updates to the licensing by-law. The committee will review a report on zoning changes and a separate report on consultation results and proposed licensing changes, with recommendations to be brought to the July 12 Council meeting for approval. A resident deputation seeks confirmation that a commercial property with an STA licence can continue as an STA if transferred to a new owner.

• Zoning by-law amendment (File No. Z2-22) to restrict STAs in R3 and R4 zones and move certain provisions to the licensing by-law
• Proposed licensing changes: new definitions for Primary and Secondary Residence STAs, 180-night cap for Primary Residence STAs, limit of one Secondary Residence STA licence per person
• Proposed by-law amendments to increase fines for unlicensed STAs and add penalties for failing to post licence numbers
• Fees and Charges by-law update to include new STA licence definitions and fees
• Deputation from Richard Elliott regarding continuation of STA use on a commercial property after transfer of ownership

Special Committee of the Whole

This is a special Committee of the Whole meeting with a largely procedural agenda. The main substantive item is a motion to move into closed session to consider potential litigation or matters before administrative tribunals affecting the municipality, under the Municipal Act. Public comments on agenda items can be registered by noon on the meeting day.

• Closed session to discuss potential litigation or administrative tribunal matters under Section 239(2) of the Municipal Act
• Public comments on agenda items accepted by registering with [email protected] by noon on July 6, 2022
• Meeting held in a physically distant manner at Highline Hall, Wellington and live streamed

Special Planning Committee Meeting

The Planning Committee will hold a statutory public meeting to consider several planning applications, including a consent and rezoning for a new residential lot at 276 County Road 39, a rezoning on Head Street in Picton, and proposed zoning by-law changes for bunk houses and special events. The committee will also receive reports on items approved under delegated authority. Decisions will be made on the applications and by-law amendments.

• Consent and rezoning for a 1.4 ha lot at 276 County Road 39, with conditions including a $1,500 parkland dedication payment
• Rezoning of lands at 1 Head Street, Picton (File Z19-22)
• Proposed zoning by-law amendment to allow bunk houses in Tourist Commercial zones
• Proposed new Special Event By-Law and staff analysis of licensing program by Q2 2023
• Reports on delegated planning decisions (minor variance, technical consents, site plan control)

Environmental Advisory Committee

The Environmental Advisory Committee will hear a deputation on promoting biodiversity, receive a presentation on rural drinking water source protection, and discuss site plan approvals with the planning manager. It will also consider recommending Council support a November 13, 2022 County Climate Symposium, with up to $1,000 from the EAC reserve for promotion, and review budget items for the next cycle.

• Deputation by Sheila Kuja on 'Embracing Biodiversity as a Promotional Concept for The County'
• Presentation on Rural Drinking Water Source Protection by Amy Dickens, Quinte Conservation
• Discussion with Michael Michaud, Manager of Planning, on Site Plan Approvals
• Recommendation to Council for a County Climate Symposium on Nov 13, 2022, with up to $1,000 from EAC reserve for promotion
• Discussion on budget process and items for inclusion in next budget

Police Services Board

The Prince Edward County Police Services Board will discuss and receive the PSB Survey, which seeks input on what information and metrics should be included in the detachment commander's report. The board will also confirm the agenda, adopt the minutes from the June 2 meeting, and set the next meeting date. No major decisions or public hearings are scheduled.

• Discussion and receipt of the PSB Survey on police reporting metrics
• Adoption of minutes from the June 2, 2022 meeting
• Confirmation of the agenda
• Next meeting scheduled for July 28, 2022

Audit Committee

The Audit Committee will receive KPMG's Audit Findings Report for the year ended December 31, 2021, and review the draft consolidated and trust funds financial statements. The committee will recommend forwarding the draft statements to the July 12, 2022 Council meeting for approval. The meeting also includes adopting previous minutes and confirming the agenda.

• Receive KPMG Audit Findings Report for year ended December 31, 2021
• Review DRAFT Consolidated and Trust Funds Financial Statements for 2021
• Recommend forwarding draft financial statements to Council for approval on July 12, 2022
• Adopt minutes from April 19, 2022 Audit Committee meeting

Committee of the Whole

The Committee of the Whole is considering several items, most notably whether to adopt the Wellington Heritage Conservation District Plan and pass a by-law designating the district under the Ontario Heritage Act. The committee will also review a proposed sign for Bulk Barn, an update to the Asset Management Plan, and a resolution on councillor remuneration. The meeting includes a presentation on the heritage plan and a closed session for potential litigation.

• Adoption of Wellington Heritage Conservation District Plan (Bray Heritage, June 2022) and designation by-law under Ontario Heritage Act
• Proposed sign for Bulk Barn at 97 Picton Main Street
• Approval of 2022 Asset Management Plan (Core Linear Infrastructure)
• Resolution to set 2023 councillor compensation at $35,300 and review remuneration policy
• Closed session for litigation or potential litigation

Regular Council

Council will consider awarding a $1,194,164 contract to RW Tomlinson Ltd. for the Millennium Trail Watermain Extension, which will improve water quality and support a new long-term care home. The agenda also includes a request to waive trail use and noise by-laws for a Canadian Armed Forces training exercise, plus several routine consent items and by-laws.

• Tender award of $1,194,164 to RW Tomlinson Ltd. for watermain extension (PEC-INI-0148b)
• Request to waive Millennium Trail use and noise by-laws on Aug 9, 2022, 12:01-7:00 a.m. for military training
• Zoning by-law amendments for 1463 County Road 10, 1990 Fry Road, Wellington Bay Estates, and multiple Wellington lots
• By-law to authorize gas tax funding agreement with Ontario Ministry of Transportation
• By-law to approve 'Visit The County' By-Law No. 1 and financial agreement with StayPEC

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation board will receive reports on fundraising and communications, bunk houses as a housing solution, May financial performance, affordable housing developments, and a letter of intent for the VineRidge Residential Development. The board will also introduce new members and review its meeting schedule. The agenda is largely informational, with no major decisions scheduled.

• Report HD-06-2022: Fundraising and communications strategy, including options for charitable status or partnership with the County
• Report HD-07-2022: Bunk houses to address affordable and attainable housing issues
• Report HD-08-2022: Financial performance for May 2022
• Report HD-09-2022: Update on affordable housing developments
• Report HD-10-2022: VineRidge Residential Development letter of intent; invitation to Fred Heller of FLC Group to present at July 20 meeting

Heritage Advisory Committee

The Heritage Advisory Committee will consider two heritage permits (HP-09-22 for 206 Picton Main Street and HP-13-22 for 940 Royal Road), a deputation on barn repairs at 940 Royal Road, and a recommendation to share committee funds with Museums for Flashback February. They will also discuss roofing options for MacCauley Heritage Park and receive an update on Heritage Week.

• Heritage Permit HP-09-22 for 206 Picton Main Street
• Heritage Permit HP-13-22 for 940 Royal Road, including recommendation for a Heritage Grant and waiver of two cost estimates
• Deputation by Edwin Rowse on barn repairs at 940 Royal Road
• Discussion on MacCauley Heritage Park roofing options
• Proposal to share committee funds with Museums for Flashback February annually

Planning Committee Meeting

The Planning Committee will hold statutory public meetings and vote on several planning applications, including a proposed zoning by-law amendment to restrict short-term accommodations (STAs) in Urban Residential Type 3 zones and move STA regulations to the licensing by-law. They will also consider consents and rezonings for properties on County Road 10, Scotts Mill Road, Fry Road, and in Wellington, plus a draft plan of subdivision for Wellington Bay Estates.

• Zoning amendment Z2-22 to prohibit STAs in R3 zones and relocate STA provisions to Licensing By-law 108-2021
• Consent B2-22 and rezoning Z5-22 for 1463 County Road 10, Ward of Athol
• Consent B13-22 for 208 Scotts Mill Road, Ward of South Marysburgh
• Rezoning Z3-22 for Wild Lot Distillery at 1990 Fry Road, Ward of Sophiasburgh
• Draft plan of subdivision 13T-17-502 and rezoning Z46-20 for Wellington Bay Estates, Main Street, Wellington

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One seeks to reduce the required setback from a quarry to allow a second dwelling unit, and the other involves a dwelling near a wetland. The committee will also elect a new vice chair following a resignation and adopt previous minutes.

• Minor Variance A8-22 (Kim Hickling): reduce quarry setback from 500m to 117m for second dwelling unit at 431 Elmbrook Road, Sophiasburgh
• Minor Variance A6-22 (Steven & Eleni Georgiou): variance for Lot 41, Plan 33, Ameliasburgh, with conditions including 30m wetland setback
• Election of new Vice Chair following Brian Varner's resignation
• Adoption of minutes from February 16, 2022 meeting

Community and Economic Development Commission

The Community and Economic Development Commission will consider adopting a revised strategic framework, receive a verbal update on the Wellington Rotary Beach and Waterfront Task Team, and hear an update on the ShoreFast and Thrive PEC initiative. The agenda also includes routine items such as confirming the agenda, adopting minutes from the previous meeting, and receiving an action items listing.

• Adoption of revised CEDC Strategic Framework
• Verbal update on Wellington Rotary Beach and Wellington Waterfront Task Team
• Update on ShoreFast and Thrive PEC Initiative
• Adoption of minutes from May 16, 2022 meeting
• Action Items Listing as of June 13, 2022

Committee of the Whole

The Committee of the Whole is reviewing and updating numerous administrative bylaws and policies, including rescinding outdated ones and adopting new ones on complaints, transparency, and appointments. They will also discuss incorporating the tourism organization 'Visit The County' and evaluating the organics waste program, including a possible composter giveaway and a medical exemption pilot.

• Rescind six outdated policies and adopt six new ones, including a Disconnect from Work policy
• Approve a new by-law to indemnify council members, board members, and employees
• Approve the incorporation of 'Visit The County' and a financial agreement with Stay PEC
• Direct staff to revise waste management contracts to allow separate bidding for organics collection and disposal
• Consider a composter giveaway and a medical exemption pilot for extra garbage bags

Regular Council

Prince Edward County Council will consider several operational items, including awarding a fleet fuel supply contract to W. O. Stinson & Son Ltd., approving property tax write-offs totaling $17,571.91, and amending taxi regulations to require criminal record checks and increase fares by 10%. The meeting also includes presentations on the Heritage Advisory Committee annual report and the Quinte Conservation Shoreline Management Plan, plus routine consent items and by-laws.

• Award tender PEC-OPS-0008-2022 for fleet fuel supply to W. O. Stinson & Son Ltd.
• Approve 2022 property tax write-offs totaling $17,571.91 (County portion $13,779.67)
• Amend taxi by-law to require vulnerable sector checks and increase taxi fares by 10%
• Approve limiting distance agreement for properties at 227 and 229 Wellington Main Street
• Noise exemption by-law for AECON Construction for Bay of Quinte Skyway Bridge rehabilitation

Environmental Advisory Committee - 06 Jun 2022 Special Meeting

The Environmental Advisory Committee is holding a special virtual meeting to finalize comments on the Draft Plan of Subdivision 13-T-501 (Lakeside Estates) for the Planning Department by June 8, 2022, and to review a draft proposal for a community symposium on environmental actions. The agenda also includes routine items like confirming the agenda, adopting previous minutes, and scheduling the next meeting.

• Draft comments on Draft Plan of Subdivision 13-T-501 (Lakeside Estates) due to Planning Department by June 8, 2022
• Draft proposal for Community Symposium on Natural Cover, Grey Water Solutions and Green Building Opportunities
• Adoption of minutes from May 3, 2022 meeting
• Next meeting date set for July 5, 2022

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive updates on how the Accessibility for Ontarians with Disabilities Act applies to short-term accommodations, review internal circulation memos for two development applications (a 16-suite addition at 16786 Loyalist Parkway and a 12-unit apartment at 13 Lake Street), and discuss final voting locations for the 2022 municipal election. The meeting is virtual due to COVID-19.

• AODA update on short-term accommodations (STA) accessibility criteria
• Site plan SP-03-22: 16-suite addition at 16786 Loyalist Parkway (The Eddie)
• Site plan SP-04-22 and zoning Z12-22: 12-unit apartment at 13 Lake Street, Picton
• Final review of 2022 municipal election voting locations
• Adoption of April 11, 2022 minutes

TEST Regular Council

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Police Services Board

The Prince Edward County Police Services Board is meeting virtually to receive reports on video cameras, the board's budget, and the OAPSB conference, and to discuss scheduling fall meetings. The board will also receive the OPP detachment's April report, which shows year-to-date decreases in violent and property crime but increases in drug offenses and collisions.

• Verbal report from CAO Marcia Wallace on video cameras
• Budget update: $4.69M net to be raised, 33.6% spent as of April 30
• April crime stats: violent crime down 27% YTD, property crime down 28.3%, drug crime up from 0 to 6
• Detachment report notes 23 RIDE programs, 4 impaired drivers removed, 142 charges issued in April
• Discussion on scheduling October and November 2022 meetings

Museum Advisory Committee

The Museum Advisory Committee will receive updates on annual agreements with the Friends of the Wellington Museum and Friends of Rose House, as well as reports on events, capital projects, and collection management. The committee will also confirm the agenda and adopt minutes from the previous meeting.

• Annual Agreements Update for Friends of the Wellington Museum and Friends of Rose House
• Events Update and Statistics
• Capital Projects Update
• Status of Collection Management and Inventory Processing

Committee of the Whole

The Committee of the Whole is meeting virtually due to the provincial election. Members will hear deputations on cell tower and broadband expansion progress, and consider several staff reports, including a proposed $50,000 pilot ride-sharing program with URide, a noise by-law exemption extension for bridge construction, and a resolution for a rainbow crosswalk.

• Deputations from EORN on cell tower progress and Cogeco on broadband expansion in Rednersville, Albury, and West Lake
• Proposed pilot ride-sharing program with URide, using up to $50,000 in tourism grant monies, with a $5 taxi fare increase
• Request to extend Aecon's noise by-law exemption for Highway 49 Bay of Quinte Skyway Bridge construction to June 30, 2024
• Resolution to install a rainbow crosswalk on Picton Main Street
• Receipt of Quinte Conservation's Programs and Services Inventory

Cemetery Advisory Committee

The Cemetery Advisory Committee will consider recommending that Council schedule a public opening event for the Sophiasburgh Columbarium in June 2022, receive an update on the Pet Cemetery, and discuss incorporating suggested inclusions into the annual Terms of Reference deputation to Council scheduled for August 16, 2022. The meeting is virtual due to COVID-19.

• Recommendation to schedule Sophiasburgh Columbarium public opening event in June 2022
• Update on Pet Cemetery from Director of Operations Adam Goheen
• Discussion on annual Terms of Reference deputation to Council for August 16, 2022 meeting
• Adoption of minutes from March 16, 2022 meeting

Nominating Committee

The Nominating Committee will discuss a draft Public Recruitment Policy that sets rules for how residents apply and are selected for County committees and boards. The meeting also includes routine items: confirming the agenda, adopting prior minutes, and moving into closed session to discuss specific appointments. The agenda is largely procedural, with the policy discussion being the main substantive item.

• Discussion of draft Public Recruitment Policy (CLS-03) governing appointments to committees and boards
• Adoption of minutes from May 10, 2022 Nominating Committee meeting
• Closed session to discuss board/committee appointments under Municipal Act Section 239(2)(b)
• Public comments accepted on agenda items by registering with [email protected]

Regular Council

Council will consider awarding two road construction contracts totaling about $4.24 million, review a zoning enforcement report on the Lakeside Motel, and decide on a lease with the soccer association. The meeting also includes a closed session for committee appointments and negotiation instructions, plus several routine consent items and by-laws.

• Award $944,639 contract to A2Z Civil for County Road 4 bridge rehabilitation
• Award $3,295,605 contract to Earth-Crete (Ontario) Inc. for reconstruction of County Road 4 and Talbot Street
• Award $338,422 line painting and pavement markings tender to Apex Pavement Markings Inc.
• Receive report DS-85-2022 on Lakeside Motel zoning review and enforcement (349 and 351 Wellington Main Street)
• Approve lease agreement with Prince Edward County Soccer Association

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation board will consider authorizing the purchase of properties at 31, 37, and 39 Union Street in Picton for $550,000 to develop affordable housing, and will also consider a policy allowing the Executive Director to spend up to $250,000 per property purchase without board approval. The board will receive financial reports and a donations policy, and will move into closed session to discuss identifiable individuals.

• Authorize purchase of 31, 37, 39 Union Street, Picton for $550,000 for affordable housing
• Authorize Executive Director to spend up to $250,000 per property purchase without board approval
• Receive financial performance report for April 2022
• Review donations policy for issuing official tax receipts
• Move to closed session to consider matters about identifiable individuals

Heritage Advisory Committee

The Heritage Advisory Committee will receive a presentation from Friends of the South Shore on cultural heritage landscapes, elect two members to the Heritage Permit Task Team, and discuss the Wellington Heritage Conservation District and an updated master list of permits. The meeting is virtual due to COVID-19.

• Presentation: Friends of the South Shore Cultural Heritage Landscapes Report
• Election of two Heritage Permit Task Team members
• Discussion on Wellington HCD
• Updated Master List of Permits

Planning Committee Meeting

The Planning Committee will hold a statutory public meeting to consider several planning applications, including rezoning, consent (land severance), and a temporary use zoning by-law. Decisions will be made on each application, with some approvals subject to conditions such as road widening, drainage plans, and parkland payments. The meeting is being held in a physically distant manner due to COVID-19, with electronic participation available.

• Rezoning Z116-21 (Clarke) at 705 Closson Road, Hillier – recommended for approval
• Consent B153-21 (Storms) at 105 Birch Lane, North Marysburgh – recommended for approval with conditions
• Consent B141-21 & Rezoning Z107-21 (1018105 Ontario Inc.) north of 82 Chase Road, Hillier – recommended for denial
• Consent B46-21, B47-21 & Rezoning Z43-21 (Hiddink) at 905 Fish Lake Road, Sophiasburgh – recommended for approval with conditions, including $3,000 parkland payment
• Temporary Use Zoning Z-11-22 (PEC Community Partners) at 343 County Road 22, Camp Picton – recommended for approval until May 18, 2025

Community and Economic Development Commission

The Community and Economic Development Commission will consider adopting a revised strategic framework, appoint a representative to the Food Security Working Group, and receive a verbal update on Work Local Week. The agenda also includes routine items: confirming the agenda, adopting April minutes, and receiving the action items listing. The meeting is held electronically via Zoom due to COVID-19.

• Adoption of revised CEDC Strategic Framework
• Appointment of CEDC representative to Food Security Working Group
• Verbal update on Work Local Week from Director Emily Cowan
• Adoption of April 11, 2022 meeting minutes
• Receipt of Action Items Listing as of May 16, 2022

Committee of the Whole

The Committee of the Whole will consider a staff recommendation to cap new short-term accommodation (STA) licenses at zero, with exemptions for primary residences and accessible units, and to remove zoning exemptions for STAs in R3 zones. The committee will also review a deputation requesting that the Wellington Heritage Museum be designated a 'Project of Community Interest' to enable tax receipts for donations, and will discuss rescinding and approving several financial and IT policies as part of a by-law review. A reconsideration request regarding the procedural by-law is also on the agenda.

• Recommendation to cap future STA licenses at zero, with primary residence and accessibility exemptions (excluding R3/R4 zones)
• Proposal to remove STA exemptions in R3 zones from the Zoning By-law
• Proposal to add penalties for failing to post STA license numbers on advertisements
• Deputation to designate Wellington Heritage Museum as a 'Project of Community Interest' to allow tax receipts for donations
• Rescinding 7 policies and approving 12 new draft policies on IT, finance, and governance

Traffic Advisory Committee

The Traffic Advisory Committee will consider four staff reports, including proposed speed limit reductions from 60 km/h to 50 km/h on Georges Road and Smiths Bay Avenue, and traffic calming measures on Ferguson Street. The committee will also receive new requests for speed reductions and traffic control measures at multiple locations across the county, and discuss workload priorities.

• Speed reduction on Georges Road from 60 km/h to 50 km/h (Report DS-34-2022)
• Speed reduction on Smiths Bay Avenue from 60 km/h to 50 km/h (Report DS-68-2022)
• Traffic calming measures on Ferguson Street (Report DS-36-2022)
• Converging chevrons at Milford Bridge on County Road 17 (Report DS-19-2022)
• New requests for speed reductions on County Road 18, Bloomfield, Elks Street, County Road 2, Barker Street, Taft Road, Ameliasburgh, and Big Island

Regular Council

Council will decide on 2022 community grants, including program changes for 2023 and grants over $5,000, and award a $5,309,000 contract for reconstructing Picton Main Street from Bridge Street to Johnson Street. It will also hear a deputation on the Sir John A. Macdonald sculpture and consider several routine reports and by-laws.

• Tender award to R.W Tomlinson Limited for $5,309,000 for Picton Main Street reconstruction (Bridge to Johnson St)
• 2022 Community Grants: $246,419 recommended to 36 applicants, including $60,000 to ROC Youth Centre and $30,000 to Regent Theatre
• Reconsideration of appointment of a Pound Keeper as per the Pounds Act
• By-laws to amend zoning for 42 Maple St, Wellington; 313 County Rd 15; 597 Water Rd; 1272 County Rd 8
• Environmental Advisory Committee recommends public consultation on No Mow May and lawn naturalization

Nominating Committee

The Nominating Committee is meeting virtually to confirm the agenda, adopt minutes from the March 7, 2022 meeting, and then move into closed session to discuss board/committee appointments. The closed session is authorized under the Municipal Act for personal matters about identifiable individuals. The next meeting date will be set by the Clerk.

• Adoption of minutes from March 7, 2022 meeting
• Closed session to discuss board/committee appointments
• Meeting held virtually due to COVID-19

Agricultural Advisory Committee

The Agricultural Advisory Committee will hear a presentation on the Cost of Community Services methodology and consider recommending Council participate in a study. They will also discuss the 2022 Agricultural Grant Program, biosolids consultation, and a planning file. The meeting is virtual due to COVID-19.

• Presentation on Cost of Community Services Methodology by Ben Lefort, Ontario Federation of Agriculture
• Recommendation to consider participation in a Cost of Community Service Study
• Discussion on Agricultural Grant Program for 2022 and introduction of new Executive Director for The County Foundation
• Biosolids Consultation discussion following Committee of the Whole meeting April 28, 2022
• Discussion on Planning File OPA-01-19 & Z59-19

Police Services Board

The Prince Edward County Police Services Board is meeting virtually to consider adopting its draft Rules and Procedures, hear a presentation from OPP Inspector Michael Francis on active shooter response, and receive updates on the board's budget, CAMSafe privacy, and OPP reports. The board will also discuss the Ontario CCTV Grant Program for 2022-2023.

• Draft Board Rules and Procedures for adoption
• Presentation from OPP Inspector Michael Francis on Active Shooter
• Update on Board's budget by Chair Richard Gwozdowski
• Verbal update on privacy implications of CAMSafe
• Discussion on Ontario CCTV Grant Program 2022-2023

Special Planning Committee Meeting

The Planning Committee is holding a statutory public meeting to consider five applications under the Planning Act, including consents (land severances) and zoning by-law amendments. The committee will vote on staff recommendations to approve each application, subject to conditions such as road widenings, drainage plans, and parkland payments. All meetings are held electronically via Zoom due to COVID-19.

• Consent and rezoning for Byford Farms Limited, 313 County Road 15, Sophiasburgh (Files B139-21 & Z105-21)
• Rezoning for Simon and Margaret Cooper, 1272 County Road 8, North Marysburgh (File Z75-21)
• Consent and rezoning for Michael Williams & Jasna Efendic, 42 Maple Street, Wellington (Files B155-21 & Z118-21) with $1,500 parkland payment
• Technical consents for Joel & Elfreda Planert, Khem & Nirmala Bohora, 2778183 Ontario Inc., 494B, C & E Ostrander Point Road, South Marysburgh (Files B4-22 to B7-22)
• Consent and rezoning for Raffi Tchakmak & Mitra Mortazavi, 597 Water Road, Sophiasburgh (Files B126-21 & Z97-21)

Cemetery Advisory Committee - 04 May 2022 *NO QUORUM*

The Cemetery Advisory Committee meeting on May 4, 2022, was cancelled due to lack of quorum. The agenda included discussion items on scheduling a public opening event for the Sophiasburgh Columbarium, receiving an update on the Pet Cemetery, and preparing an annual deputation to Council.

• Discussion on scheduling Sophiasburgh Columbarium public opening event after landscaping
• Update on Pet Cemetery from Director of Operations Adam Goheen
• Preparation for annual Terms of Reference deputation to Council on August 16, 2022
• Adoption of minutes from March 16, 2022 meeting

Environmental Advisory Committee

The Environmental Advisory Committee will receive updates and presentations on floodplain mapping and shoreline management, and will consider recommending public consultation on No Mow May and lawn naturalization. It will also approve draft comments on the Redtail Hotel & Spa planning file and review prior comments on other planning files and biosolids consultation.

• Recommendation to direct staff to conduct public consultation on No Mow May and lawn naturalization, with possible bylaw revisions
• Draft comments on Planning File OPA-01-19 & Z59-19 (Redtail Hotel & Spa) to be approved and forwarded by May 5, 2022
• Presentation on Lane Creek Floodplain Mapping Project by Quinte Conservation
• Presentation on Bay of Quinte and Lake Ontario Shoreline Management Plan
• Review of comments on Planning File 13-T-21-502 (Cressy Bayside Estates) and Biosolids Consultation

Committee of the Whole

The Committee of the Whole will receive deputations on THRIVE Prince Edward County and on land application of sewage biosolids, then consider reports on biosolids disposal and on sponsorship and naming rights opportunities. The biosolids report recommends continuing the current disposal contract for the 2022 hauling season and studying long-term options. The sponsorship report recommends developing a policy and issuing an RFP for sponsorship services.

• Deputation on THRIVE Prince Edward County community-led development process
• Deputation on land application of sewage biosolids (NASM) by OMAFRA
• Report WWS-02-2022: continue third year of biosolids disposal contract for 2022 hauling season
• Report RCF-02-2022: develop Corporate Sponsorship of County Assets Policy and issue RFP for sponsorship services
• Direct staff to negotiate first right of refusal with expired sponsors at Wellington and District Community Centre

Special Committee of the Whole - SJAM 'Holding Court'

The Special Committee of the Whole is considering a proposal to place the 'Holding Court' sculpture of Sir John A. Macdonald in a permanent exhibit at Macaulay Church, but staff recommend returning the sculpture to the donor. Council will hear presentations and deputations from various stakeholders before voting on the 'A Path Forward' agreement.

• Receive report RCF-01-2022 on 'A Path Forward' proposal
• Approve partnership agreement with Tsi Tyónnheht Onkwawén:na and Gord Downie & Chanie Wenjack Fund
• Approve entry by donation to exhibit at Macaulay Church, proceeds shared with partners
• Direct staff to initiate formal return of 'Holding Court' statue to donor
• Deputations from Macdonald Project chair, County Arts Council, and others

Regular Council

Council will consider awarding a $709,742.80 tender for the Ameliasburgh Sand Building site works to Drew Harrison Haulage Ltd., and will set 2022 tax ratios and rates. The agenda also includes a deputation on appointing a pound keeper, a proposal to dissolve the Picton Town Hall Board of Management, and several routine consent items.

• Award Tender PEC-FAG-0214-2022 to Drew Harrison Haulage Ltd. for $709,742.80 plus taxes
• Adopt 2022 tax ratios and subclass tax reductions, including residential at 1.0000 and farmland at 0.2500
• Dissolve Picton Town Hall Board of Management and establish a new Picton Farmer's Market Board
• Amend Parking By-law 75-2021 regarding the Royal Hotel (Schedule C and K)
• Keep Ukrainian flag raised until November 14, 2022

Heritage Advisory Committee - 2022-04-21

The Heritage Advisory Committee will consider the Crystal Palace Phase 2 revitalization plan and colour selection, approve draft terms of reference for a Heritage Permit Task Team, and discuss care and maintenance of heritage masonry. The agenda also includes receiving an updated Master List of Permits and a deputation on protecting heritage masonry in the Picton Main Street Heritage Conservation District. The meeting is virtual due to COVID-19.

• Crystal Palace Phase 2 Revitalization Plan and Colour Selection
• Draft Terms of Reference for Heritage Permit Task Team
• Deputation on Protecting Heritage Masonry in the Picton Main Street HCD
• Updated Master List of Permits
• Wellington Heritage Conservation District Plan released for public comment

Audit Committee Special Meeting- 2022-04-19

The Audit Committee is holding a special virtual meeting to discuss five draft policies: Information Technology Security, Acceptable Use, Debt Management, Donations and Issuing Official Donation Receipts, and Reserves and Reserve Funds. These are discussion items only, with no decisions scheduled. The committee will also confirm the agenda and adopt minutes from its March 30, 2022 meeting.

• Draft Information Technology Security Policy (IT-01) covering access controls, password standards, and incident response
• Draft Acceptable Use Policy for County IT resources
• Draft Debt Management Policy
• Draft Donations and Issuing Official Donation Receipts Policy
• Draft Reserves and Reserve Funds Policy

Special Council - 14 Apr 2022 Destination Marketing Organization (open)

Prince Edward County Council is holding a special meeting to consider incorporating a new Destination Marketing Organization (DMO) called 'Visit The County' as a municipal services corporation and to establish its inaugural board of directors. The meeting includes a closed session for negotiations and legal advice, a deputation from environmental groups urging board representation for natural heritage, and a report recommending next steps for board recruitment and by-law endorsement.

• Report CSPI-12-2022 recommends directing the Clerk's Office to recruit a skills-based board and bring a by-law for endorsement on May 24, 2022
• Draft by-law 'Visit The County' By-Law No.1 would create a non-profit, non-share capital corporation with the municipality as sole voting member
• Deputation from South Shore Joint Initiative, Prince Edward County Field Naturalists, and Prince Edward Point Bird Observatory requesting environmental representation on the board
• Closed session to discuss negotiations and solicitor-client privileged advice under Municipal Act Section 239(2)(k) and (f)
• Stakeholder engagement included 400+ survey responses and 57 attendees at facilitated sector consultations

Planning Committee Meeting

The Planning Committee will hold statutory public meetings and vote on four consent and rezoning applications, including a deferred decision on Edwin County Farms pending gas testing. Decisions will be made on applications for properties in Sophiasburgh, Ameliasburgh, South Marysburgh, and North Marysburgh, each subject to conditions such as road widening, drainage plans, and parkland payments.

• Deferral of OPA4-2021 and consents B6-21 to B13-21 for Edwin County Farms, 48 Kilburn Lane, pending lab results for gas in proposed wells
• Approval of consent B101-21 and rezoning Z81-21 for Stan and Lynda Sommer, 1613 Victoria Road, with $1,500 parkland payment
• Approval of consent B28-21 and rezoning Z24-21 for Joaquim Conde, 212 County Road 16, with $1,500 parkland payment
• Approval of consent B134-21 and rezoning Z101-21 for Eric and Lisa Helmer, 163 County Road 25, with $1,500 parkland payment

Environmental Advisory Committee - 2022-04-12

The Environmental Advisory Committee is meeting virtually to receive deputations on road ecology and a development case study, and to discuss several planning and environmental items. Key items include reviewing a revised Environmental Impact Study for 1041 County Road 7 (Cressy Bayside Estates), approving a draft letter on The Reach Resort File Z117-22, and discussing a draft checklist for complete planning applications. The committee will also discuss biosolids consultation, a community symposium, and updates on the Tree Policy and youth representative.

• Deputation on Road Ecology in Prince Edward County by Nature Conservancy of Canada
• Revised Environmental Impact Study for 1041 County Road 7 (Cressy Bayside Estates) - comments due April 22, 2022
• The Reach Resort File Z117-22 draft letter to Planning for approval
• Discussion on What Constitutes a Complete Planning Application: Draft Checklist
• Biosolids Consultation - feedback to be forwarded to staff

Community and Economic Development Commission

The Community and Economic Development Commission will receive presentations on the PEC Healthcare Survey and youth mental health, discuss strategic priorities and work plan, and consider approving revised terms of reference for the Wellington Waterfront Task Team. The agenda includes routine items like confirming the agenda, adopting minutes, and receiving the action items listing.

• Presentation on PEC Healthcare Survey
• Presentation on PEC Youth and Mental Health by Anne VanVlack
• Discussion on CEDC strategic priorities, work plan, and reporting to Council
• Verbal update on Wellington Rotary Beach and Wellington Waterfront Task Team Terms of Reference
• Appointment of CEDC representative to Wellington Waterfront Task Team

Accessibility Advisory Committee - 2022-04-11

The Accessibility Advisory Committee will consider the 2022 Municipal Election Accessibility Plan and an accessibility review of voting locations, and will discuss a request for a letter of support for the Ross/McMullen House Accessibility Project. The committee will also receive an update on the Bloomfield Town Hall accessible ramp. The meeting is virtual due to COVID-19.

• Deputation from Paula Watts (Spike Capital Corp.) requesting letter of support for Ross/McMullen House Accessibility Project ($50,000 project)
• Discussion on letter of support for Ross/McMullen House Accessibility Project
• Review of 2022 Municipal Election Accessibility Plan
• Accessibility review of 2022 voting locations (9 locations listed)
• Update on Bloomfield Town Hall accessible ramp

Committee of the Whole

The Committee of the Whole is considering a transit update that includes continuing the Sandbanks shuttle, piloting a dinner-hour shuttle service, and directing the CAO to negotiate a one-year ride-sharing pilot with Uride. The committee will also review amendments to the delegated authority by-law and an update to the 2022 fees and charges by-law.

• Endorse continuation of Sandbanks shuttle coordination until March 31, 2025
• Direct staff to pilot a dinner-hour shuttle connecting Picton, Bloomfield, and Wellington (May–October 2022), pending Tourism Relief Fund approval
• Authorize up to $115,000 from municipal accommodations tax revenue for dinner-hour shuttles if the Tourism Relief Fund application fails
• Direct CAO to negotiate a one-year pilot service agreement with Uride to inform taxi by-law updates
• Amend By-law 98-2020 to delegate authority for Temporary Use By-laws under Section 39 of the Planning Act

Regular Council

Prince Edward County Council will consider rescinding its mandatory COVID-19 vaccination policy for employees, following the lifting of provincial restrictions. The agenda also includes a report on restructuring the Affordable Housing Corporation's governance, a resolution to explore a pound keeper for farm animals, and several routine items. Deputations will address period poverty and pickleball courts.

• Report CLS-15-2022 recommending rescission of the COVID-19 Mandatory Vaccination of Employees Policy
• Report CAO-02-2022 proposing a hybrid governance model for the Prince Edward County Affordable Housing Corporation
• Resolution from Councillor McMahon to explore appointing a pound keeper under the Pounds Act
• Deputation on ending period poverty by providing free menstrual products in public washrooms
• Deputation from Prince Edward Pickleball Committee seeking support for six dedicated pickleball courts in Picton

Police Services Board

The Prince Edward County Police Services Board is meeting virtually to receive updates and make decisions on several items, including a presentation on the OPP's body-worn camera project, budget updates, and funding requests for community safety initiatives. The board will also discuss draft rules and procedures and receive routine reports.

• Presentation on Body Worn Camera (BWC) Project by Staff Sergeant Chris Watkins
• Funding request for April Planning Session for Community Safety and Well-Being Plan (amount TBD)
• Funding requests for OPP Family Night and Lunch & Learn (amounts TBD)
• Discussion on draft Board Rules and Procedures
• Verbal report on Part V (Complaints) and Section 49 (Secondary Employment) of Ontario Police Services Act

Heritage Advisory Committee - Special Meeting 2022-03-31

The Heritage Advisory Committee is holding a special meeting to consider a Major Heritage Permit for the proposed Harbour Lofts development at 10 Mortimer Street, Picton. The agenda includes a deputation from the ownership group and draft comments on the application, with a request for a decision at the meeting's conclusion. The item is substantive, involving detailed discussion of heritage impacts, design changes, and public comments.

• Deputation from ownership group for Harbour Lofts, 10 Mortimer Street (HP-15-21)
• Draft comments on HP-15-21, including responses to heritage impact assessments
• Discussion of height, massing, and design changes to the proposed building
• Comments from Jennifer Wood, Associate, Fotenn on Item 7.1
• Public comments on loss of water views and heritage character

Audit Committee

The Audit Committee will receive a presentation from KPMG on the Audit Planning Report for the year ended December 31, 2021, and recommend it to Council for approval. The report sets materiality at $2,000,000 and proposes audit fees of $26,500. The committee will also discuss IT policies and procedures, and adopt minutes from the previous meeting.

• KPMG audit planning report for 2021 with proposed fees of $26,500
• Materiality set at $2,000,000 for the 2021 audit
• Recommendation to forward the audit plan to Council on April 5, 2022
• Discussion of IT Policies and Procedures (materials to follow)
• Adoption of minutes from November 25, 2021 meeting

Museum Advisory Committee

The Museum Advisory Committee is meeting virtually to receive updates on COVID-19 restrictions, changes to rental fees and booking procedures, and museum events. They will also discuss the Indigenous Technologies Resources Launch and collaborate on the annual deputation to Council.

• Update on changes to COVID-19 restrictions
• Changes to fees and booking procedures for rental space
• Museum events update, including Miss Emily at the Regent (May 13) and A Royal Exhibit at Macaulay Church
• Indigenous Technologies Resources Launch (video and booklet)
• Collaboration on annual Terms of Reference deputation to Council (draft due May 30, delivery June 21)

Committee of the Whole

The Committee of the Whole will consider several reports, including the 2022 Tourism Management Plan with changes to beach access and fees, amendments to the parking by-law, and a financial report on the municipal accommodation tax. The committee will also hear deputations on a proposed National Marine Conservation Area and the Prince Edward Fitness and Aquatic Centre's annual report, then move into closed session for negotiations.

• Approve 2022 Tourism Management Plan, including raising Wellington Rotary Beach capacity from 350 to 425 and charging $10 entry fees seven days a week in July and August
• Temporarily amend patio by-law 3372-2014 to extend sidewalk patio program until January 1, 2023, with fees waived
• Amend parking by-law 75-2021 and rescind BL 600
• Receive 2021 Municipal Accommodation Tax financial report
• Deputation on National Marine Conservation Area initiative in eastern Lake Ontario

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss several heritage matters, including a presentation and discussion on the Harbour Lofts development at 10 Mortimer Street, a major heritage permit for 229 Wellington St, and updates on the Christ Church Parsonage designation and Heritage Week. The committee will also consider draft comments on the Ontario Housing Affordability Task Force report and an updated master list of permits.

• HP-15-21 (Harbour Lofts) 10 Mortimer Street: Heritage Impact Assessment discussion
• HP-03-22 (229 Wellington St) Major Heritage Permit discussion
• Update on designation of Christ Church Parsonage; procurement of designation plaque
• Update on Heritage Week; proposal to share committee funds for Flashback February
• Crystal Palace Phase 2 Revitalization: Colour Selection update

Regular Council

Council will consider awarding two road rehabilitation tenders totaling about $1.69 million to Miller Paving Limited, along with approving a provincial funding agreement for wastewater improvements. The agenda also includes several routine items, such as minutes, resignations, and by-laws for zoning changes and road classifications.

• Award micro surfacing tender to Miller Paving Limited for $565,866.00 plus taxes
• Award surface treatment tender to Miller Paving Limited for $1,124,503.60 plus taxes
• Approve $518,145 provincial funding for Wellington Wastewater Treatment Plant Equalization Tank project
• Adopt by-laws for zoning amendments at 186 Wellington Main Street, 850 Highway 62, 514 Rosseau Road, 374 Picton Main Street, 303 Kings Road, and Hennessy Street
• Establish Joint Municipal Election Compliance Audit Committee for 2022-2026 term

Planning Committee Meeting

The Planning Committee will hold a statutory public meeting to consider five rezoning and consent applications, each with staff recommendations for approval. The applications involve properties in Wellington, Bloomfield/Hallowell, Picton, and Athol, and include conditions such as road widenings, drainage reviews, and parkland payments.

• Rezoning Z112-21 for 186 Wellington Main Street, Wellington
• Consent B135-21 & rezoning Z102-21 for 850 Highway 62, Bloomfield/Hallowell
• Consent B150-21 & rezoning Z115-21 for 514 Rosseau Road, Bloomfield/Hallowell
• Consent B147-21 & rezoning Z111-21 for 374 Picton Main Street, Picton
• Consent B124-21 & B125-21 & rezoning Z96-21 for 303 Kings Road, Athol

Cemetery Advisory Committee

The Cemetery Advisory Committee will receive updates on a Memorandum of Understanding for donations and fundraising, a draft price list reformatted to Bereavement Authority of Ontario requirements, and the Sophiasburgh Columbarium project. The agenda is largely procedural, with items for information rather than decisions.

• Memorandum of Understanding for Donations and Fundraising for Cemeteries
• Draft Cemetery Price List reformatted per Bereavement Authority of Ontario
• Sophiasburgh Columbarium update and draft press release
• Welcome new committee member Graeme Phillips

Agricultural Advisory Committee

The Agricultural Advisory Committee will meet virtually to elect a chair and vice-chair, adopt previous minutes, and receive updates on the biosolids consultation and a proposed increase to the OWDCP claim amount. The agenda is largely procedural, with no decisions on substantive items.

• Election of Chair and Vice-Chair
• Discussion on biosolids consultation (public input open until March 28, 2022)
• Discussion on increase to OWDCP claim amount (letter from Federal Minister of Agriculture, Jan 25, 2022)
• Adoption of minutes from Nov 15, 2021 special meeting
• Letters of thanks from 2022 Agricultural Grant recipients

Committee of the Whole

The Committee of the Whole is considering staff recommendations to amend the Comprehensive Zoning By-law and the Short-Term Accommodation Licensing By-law, including removing certain zoning provisions and tightening licensing rules. The committee will also hear presentations and deputations on short-term rentals, rural lot development, and MPAC classification, and will discuss the 2022 municipal election update. The meeting is held virtually due to COVID-19.

• Staff report CSP-07-2022 proposes removing provisions 4.37.3, 4.37.4, 4.37.6, 4.37.7, 4.37.9-4.37.11 from the Comprehensive Zoning By-law and moving them to the Licensing By-law
• Proposal to remove allowances for Short Term Accommodations in all R3 and R4 zones
• Licensing changes: mandatory display of license numbers in ads, signed affidavit for legal non-conforming use, cost recovery appeal process, and reducing breach tolerance from 3 notices in 6 months to 2 notices in 4 months
• Deputation by Steven Van Dusen (Tri-Canadian Energy) on barriers to rural lot development in the Official Plan
• Report CLS-07-2022 on 2022 Municipal Election Update, including a Delegated Authority By-Law and Use of Corporate Resources in an Election Year Policy

Regular Council

Council will consider awarding a $9,002,000 contract for a new elevated water storage tank and bulk water filling station in Wellington, funded partly by long-term debt. The agenda also includes deputations on food waste diversion and hazardous waste depot proposals, a resolution supporting Ukraine, and several routine reports and by-laws.

• Award Contract PEC-FAI-0229-2022 to Landmark Structures Co. for $9,002,000 plus taxes for Wellington elevated water storage tank
• Award Contract 2021-EDW-66 to CIMA Canada Inc. for $402,868 plus taxes for water/wastewater environmental assessments
• Rescind COVID-19 face covering by-law (115-2020) and CAO delegation by-law (41-2020)
• Resolution to raise Ukrainian flag at Shire Hall until hostilities end
• Deputations on FoodCycler in-home food waste pilot and Quinte Waste Solutions HEW Depot proposal

Nominating Committee

The Nominating Committee is meeting virtually to confirm the agenda, adopt minutes from January 27, 2022, and move into closed session to discuss personal matters about an identifiable individual, including municipal or local board employees, under the Municipal Act. The meeting is largely procedural, with no public decisions expected.

• Adoption of minutes from January 27, 2022 meeting
• Closed session under Section 239(2)(b) of the Municipal Act for personal matters
• Next meeting to be scheduled at the call of the Chair

Environmental Advisory Committee

The Environmental Advisory Committee will hear a deputation from Lehigh Cement on alternative low-carbon fuel use, consider endorsing a draft letter on proposed changes to the Environmental Assessment Act for advanced recycling facilities, discuss a voluntary No-Mow May initiative, and review proposals on complete planning applications and flood plain mapping. The agenda includes routine items like confirming the agenda, adopting previous minutes, and scheduling the next meeting.

• Deputation from Lehigh Cement Company on alternative low carbon fuel use
• Endorse draft letter on Environmental Registry of Ontario Posting 019-4867 regarding advanced recycling facilities
• Discussion on No-Mow May initiative
• Proposal for inclusion in Complete Application By-Law
• Flood Plain Mapping and Bay of Quinte Shoreline Management Plan Update

Committee of the Whole

The Committee of the Whole will consider three reports. The main item is a proposed capital project for pedestrian safety improvements along County Road 7 at Lake on the Mountain, with a budget of $604,190 for design and construction. The committee will also review a new election sign by-law and a phase one review of various county by-laws and policies.

• Capital project for County Road 7 improvements at Lake on the Mountain with a budget of $604,190
• Direct staff to seek provincial funding from Ontario Parks to offset project costs
• Approve 2022 Election Sign By-Law for enactment at March 8, 2022 Council meeting
• Rescind 20 policies and approve new building permit fee and planning application fee waiver policies
• Amend By-law 1538-2005 regarding construction, demolition, and change of use permits

Police Services Board

The Prince Edward County Police Services Board will elect a Chair and Vice-Chair, receive a presentation on the CAMSafe security camera registry, and discuss the draft False Alarm By-law, the 2022 budget, and updates from the OPP Detachment Commander. The meeting is virtual due to COVID-19, with public comments accepted by registration.

• Election of Chair and Vice-Chair
• Presentation by Sgt. Jeremy Ashley on CAMSafe camera registry
• Discussion of draft False Alarm By-law
• Update on 2022 Police Services Board budget
• Update on officers deployed out of province and Emergency Act impact

Regular Council

Prince Edward County Council meets electronically to receive reports and deputations, including the Police Services Board's 2021 activities, a Loch Sloy revitalization proposal, and BIPOC survey results. Council will also consider several finance items, including the 2022 budget compliance, temporary borrowing, and the land ambulance budget, plus a request to reconsider development charge credits for the 'Tip of the Bay' property.

• Presentation on 2021 Police Services Board activities
• Deputation on Loch Sloy Revitalization preliminary discussion
• Deputation on BIPOC Survey results
• 2022 Temporary Borrowing By-Law
• Reconsideration of Development Charge Credits for 'Tip of the Bay' Property, Picton Harbour

Heritage Advisory Committee

The Heritage Advisory Committee will receive a presentation on cemetery management and an update on the Heritage Inventory Project. The committee will also consider approving draft additional comments on the Harbour Lofts development at 10 Mortimer Street, which were previously discussed in January.

• Presentation from Sandra Latchford on Glenwood Cemetery and Prince Edward County Historical Society
• Heritage Inventory Project update from Don Payne
• Draft additional comments on HP-15-21 (Harbour Lofts) at 10 Mortimer Street to be approved and forwarded to the applicant
• Minutes from January 20, 2022 meeting to be adopted

Special Committee of the Whole

This is a special Committee of the Whole meeting called solely to educate and train Council members on the new Procedural By-Law 16-2022, as permitted under the Municipal Act. The meeting is held electronically via Zoom with no public participation, and the substantive portion occurs in closed session. No decisions or public business are on the agenda.

• Training on Procedural By-Law 16-2022
• Closed session under s. 239(3.1)(1) of the Municipal Act
• Electronic meeting via Zoom with no public participation

Planning Committee Meeting

The Planning Committee is considering four consent and rezoning applications, each involving land severances and zoning amendments. The applications are for properties on Huycks Point Road, Christian Road, Prince Edward Drive, and Kelly Road. The committee will vote on whether to approve each application subject to conditions such as road widening, drainage plans, and parkland dedication payments.

• Consent and rezoning for 1092 Huycks Point Road (County Road 20), Ward of Hillier: two new lots, $3,000 parkland payment
• Consent and rezoning east of 642 Christian Road, Ward of Hillier: two new lots, $3,000 parkland payment
• Consent for 11 Prince Edward Drive, Ward of Wellington: one new lot, $1,500 parkland payment
• Consent and rezoning for 996 Kelly Road, Ward of Athol: two new lots, road widening on County Road 18 and Kelly Road
• All applications require road widening, drainage plans, and well water supply proof

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One seeks to reduce the setback from an extractive industrial (quarry) zone from 500 metres to 144 metres to allow a new dwelling. The other seeks approval for a dwelling at 2885 County Road 10, with conditions related to erosion control, turtle protection, tree preservation, and septic system review. The meeting also includes adoption of previous minutes.

• Minor Variance A24-21: reduce quarry setback from 500m to 144m for new dwelling near Cressy Quarry, with covenants about quarry nuisances
• Minor Variance A18-21: approve dwelling at 2885 County Road 10, subject to erosion/sediment plan, turtle exclusion fence, tree replacement plan, and septic servicing report
• Adoption of minutes from December 15, 2021 meeting

Community and Economic Development Commission

The Community and Economic Development Commission will receive an update on the CEDC 2022 Budget and discuss its contribution to the Destination Marketing Organization (DMO). The agenda also includes a presentation on Prince Edward County's Vital Signs by The County Foundation, plus routine items like confirming the agenda, adopting previous minutes, and receiving the action items listing.

• Update on CEDC 2022 Budget
• Discussion on contribution to Destination Marketing Organization (DMO)
• Presentation on Prince Edward County's Vital Signs by Anne VanVlack, The County Foundation
• Adoption of minutes from January 17, 2022 meeting
• Action Items Listing as of February 14, 2022

Committee of the Whole

The Committee of the Whole will receive reports and deputations on homelessness and housing, including a Point-in-Time Count presentation, a deputation on affordable housing, and a proposed $200,000 pilot program to subsidize secondary suites as long-term rentals. It will also consider directing staff to amend the zoning bylaw to remove minimum dwelling unit sizes and add a new R4 zone, plus a resolution asking Ontario to address 'renovictions' and bad-faith evictions.

• Approve $200,000 from Reserve for Affordable Housing for secondary suite subsidy pilot, up to 10% for administration
• Direct staff to amend Zoning By-law 1816-2006 to remove minimum dwelling unit provisions and add new R4 zone
• Resolution requesting Ontario extend rent control to post-2018 tenancies and reinstate rental increase freeze
• Presentation on Point-in-Time Count: 95 individuals experiencing homelessness in service area
• Deputation on affordable housing, tiny homes, and in-law suites

Regular Council

Prince Edward County Council is meeting to consider adopting a new Procedural By-Law, which includes rules on communication devices and social media use during meetings. Council will also receive reports from various committees, including the Community and Economic Development Commission, which recommends funding for a Wellington Beach redesign and a contract renewal. The meeting includes a closed session for personal matters about an identifiable individual.

• Adoption of new Procedural By-Law with rules on communication devices and social media use during meetings
• Community and Economic Development Commission recommends up to $15,000 for landscape architect to re-imagine Wellington Beach
• Community and Economic Development Commission recommends $35,000 from 2022 CEDC budget for services
• Police Services Board recommends $5,000 added to 2022 operating budget for projects
• Library and Archives 2021 annual report presentation

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet virtually to receive the 2022-2026 Accessibility Plan update, discuss site plan reviews for the Wellington Hotel and two Picton lots, and consider upgrading the site plan review checklist. They will also discuss criteria for designating short-term accommodations as accessible units and elect a chair and vice-chair. The meeting is open to the public via Zoom, with registration required.

• Receive 2022-2026 Accessibility Plan update from Clerk Catalina Blumenberg
• Site plan review: Wellington Hotel
• Site plan review: Lot 34 MacDonald Street, Picton
• Site plan review: Lot 38 MacDonald Street, Picton
• Discussion on criteria for designating short-term accommodations as accessible units

Regular Council - 04 Feb 2022 - Operating Budget

This agenda is for the Prince Edward County Regular Council meeting on February 4, 2022, focused on the 2022 Operating Budget. The provided text contains only portal navigation and login boilerplate, with no actual agenda items, decisions, or discussion points listed.

Regular Council - 03 Feb 2022 - 2022 Operating Budget

This is a regular council meeting focused on the 2022 operating budget. The agenda indicates the council will be discussing and potentially deciding on the budget for the year. No other substantive items are listed.

• 2022 operating budget

Regular Council - 2022 Operating Budget - Agenda

Prince Edward County Council is meeting over three days to review and approve the 2022 operating budget. The draft budget shows total expenditures of $65.3 million and a net to be raised of $16.9 million, a 5.1% increase over 2021. Council will also hear deputations on physician recruitment, affordable housing, food security, and the Picton BIA budget, and consider reports on a municipal financial relief program and a new budget policy.

• 2022 draft operating budget: $65,344,601 total expenditures, $16,940,376 net to be raised (5.1% increase)
• Food Security Working Group: $40,000 budget request plus $20,000 carry-forward from 2021
• Proposed Municipal Financial Relief Grant pilot program: up to $80,000, with possible additional $87,315
• Deputation on property tax rebate for Lovesong affordable housing at 27 Corey Street, Bloomfield
• Physician recruitment deputations from Rosalind Adams and Dr. Elizabeth Christie (PEFHT)

Traffic Advisory Committee

The Traffic Advisory Committee will receive reports and discuss several traffic items, including a staff recommendation to keep stop signs at Elizabeth and Mary Streets, proposed pedestrian warning signs at 104 Brewers Road, and parking issues in Wharf Street and Wellington retail lots. The agenda also includes discussion on signage at County Road 10 and County Road 18, and a speed reduction request for Smith's Bay Avenue. The meeting is virtual due to COVID-19.

• Report DS-17-2022: Removal of Stop Signs at Elizabeth Street and Mary Street (received for information; staff recommend keeping signs)
• Report DS-20-2022: Install Wc-7 PEDESTRIAN AHEAD sign 225m south of 104 Brewers Road, move existing sign north, and collect traffic data in June/July 2022
• Discussion: Wharf Street parking issue
• Discussion: Wellington Retail Parking Lots parking issue
• Discussion: County Road 10 at County Road 18 signage and 3-way stop; Smith's Bay Avenue speed reduction

Police Services Board

The Prince Edward County Police Services Board is meeting virtually to elect a chair and vice-chair, adopt minutes, and receive updates on provincial police record check reforms. The board will discuss its 2022 budget proposal, a draft presentation to Council, and a proposed contract with Lauri Prest for up to $20,000 to facilitate a Community Safety and Well-Being Plan. It will also receive reports from the OPP detachment commander on complaints and secondary employment, and the detachment's year-end report.

• Election of Chair and Vice-Chair
• 2022 Police Services Board budget proposal (net to be raised $4,686,800)
• Contract with Lauri Prest for up to $20,000 for Community Safety and Well-Being Plan facilitation
• Memorandum on amendments to Police Record Checks Reform Act, 2015 (Bill 13)
• Review of Ontario Regulation 421/97 Code of Conduct

Nominating Committee

The Nominating Committee is meeting virtually to consider feedback on the Citizen Recruitment and Appointment Process, ahead of a bylaw policy review expected in the spring. The agenda includes confirming the agenda, adopting previous minutes, and moving into closed session to discuss personal matters about an identifiable individual. The main item for consideration is a request for feedback on improving the recruitment and appointment process.

• Closed session under Municipal Act Section 239(2)(b) for personal matters
• Review of Citizen Recruitment and Appointment Process
• Discussion of recruitment drive timelines (8-10 weeks) and frequency (two per year)
• Candidate selection scoring matrix with 7 categories
• Areas for improvement: skillsets, expectations, on-boarding/off-boarding

Special Committee of the Whole

The Special Committee of the Whole is meeting to consider a new draft Procedural By-Law that would govern council meetings, including proposed limits on public deputations. The committee will hear deputations and a presentation from consultants, then provide direction to staff on amendments. A final by-law is proposed for council approval on February 8, 2022.

• Draft Procedural By-Law proposes a maximum of three deputations per meeting
• Proposed rule would bar deputations on matters council decided within the previous 12 months
• Public deputations by Paula Peel and Amy Bodman oppose the new limits
• Presentation by Amberley Gavel consultants on the by-law review
• Report CLS-02-2022 recommends direction to staff and by-law approval at February 8 council meeting

Museum Advisory Committee

The Museum Advisory Committee will elect a chair and vice-chair, adopt minutes from November 29, 2021, and receive updates on COVID-19 restrictions and impacts, museum events, and capital planning and projects. The meeting is virtual due to COVID-19, with no physical public attendance.

• Election of Chair and Vice-Chair
• COVID-19 restrictions and impacts update from Lisa Lindsay
• Museum events update from Chris Palmer
• Capital planning and projects update, including 2022 budget items: Macaulay House roof ($150,000), Ameliasburgh pathways ($35,000), Rose House well ($22,000), Wellington electrical upgrade ($16,000)

Heritage Advisory Committee

The Heritage Advisory Committee will elect a Chair and Vice-Chair, receive updates on Heritage Week and the heritage inventory, and discuss heritage permit HP-15-21 for Harbour Lofts at 10 Mortimer Street. The meeting is virtual due to COVID-19, with no physical public attendance.

• Election of Chair and Vice-Chair
• Discussion of HP-15-21 (Harbour Lofts) at 10 Mortimer Street
• Update on designation of Christ Church Parsonage
• Presentation from Diane Telas, Picton Business Improvement Area
• Heritage Week update from Chris Palmer

Planning Committee Meeting

The Planning Committee is meeting to consider several consent and rezoning applications, including two consent and rezoning proposals, two technical consents, and one standalone rezoning. The agenda includes decisions on creating new lots and adjusting zoning in various wards, with conditions such as road widenings, drainage plans, and parkland payments. The meeting is being held electronically via Zoom due to COVID-19.

• Consent and rezoning for Chad & Karen Whitfield, east of 1078 Burr Road, Ward of Hillier (Files B106-21 & Z84-21)
• Consent and rezoning for Lori Peterson & Derrick Monroe, south of 72 Kelly Road, Ward of Athol (Files B102-21, B103-21 & Z82-21)
• Technical consents for Timothy & Wendy Channell at 469B Wellington Main Street and George & Judy Channell at 469C Wellington Main Street, Ward of Wellington (Files B80-21, B81-21, B79-21)
• Rezoning for Aleks and Amy Ninkovic at 12020 Loyalist Parkway, Ward of Hallowell/Bloomfield (File Z57-21)
• Consent and rezoning for Thomas & Sandra Lowe at 179 Gommorah Road, Ward of Sophiasburgh (Files B118-21 & Z92-21)

Environmental Advisory Committee

The Environmental Advisory Committee will meet virtually to receive updates on the Environment and Sustainability Communications Hub, the Adopt-a-Tree program, and research on complete planning applications. They will also consider approving a draft letter to Planning regarding the Alexander Island Development. The meeting includes routine items like confirming the agenda, adopting previous minutes, and electing a chair and vice-chair.

• Update on Environment and Sustainability Communications Hub (thecounty.ca/sustainability), with $2,000 budget from EAC reserve
• Adopt-a-Tree program draft policy: seedling giveaway to property owners, max 2 saplings per year
• Draft letter to Planning on Alexander Island Development to be approved and forwarded
• Update on research on what constitutes a complete planning application (environmental/climate lens)
• No-Mow May communication planning discussion

Community and Economic Development Commission

The Community and Economic Development Commission will elect a chair and vice-chair, then consider several items: a deputation on a museum exhibition about immigration history, an update on the 2022 budget, a proposal to spend up to $15,000 on a landscape architect for Wellington Beach, and a $35,000 contract renewal for small business counselling services. The meeting is held electronically due to COVID-19.

• Approve up to $15,000 from 2022 Strategic Plan budget for landscape architect to develop charettes for Wellington Beach
• Renew contract with Abbott Agency for small business counselling from April 1 to December 31, 2022, at $35,000
• Receive deputation from Queen's University student on 'The People of PEC' immigration history exhibition proposal
• Receive update on 2022 CEDC Budget Proposal
• Elect Chair and Vice-Chair for the Commission

Committee of the Whole

The Committee of the Whole will consider three reports: an updated Strategic Asset Management Policy to meet provincial requirements, a recommendation to designate the Christ Church Parsonage as a heritage property, and a proposed Adopt-a-Tree Program. The meeting is held virtually via Zoom due to COVID-19, with public comments accepted by registration. A closed session is scheduled for negotiations.

• Approve updated Strategic Asset Management Policy (CSL-03-2022) to comply with Ontario Regulation 588/17
• Recommend heritage designation of Christ Church Parsonage under the Ontario Heritage Act, owned by Silvia and Christopher Braney
• Approve implementation of Adopt-a-Tree Program and direct Environmental Advisory Committee to promote it
• Closed session to discuss negotiations under Municipal Act Section 239(2)(k)

Cemetery Advisory Committee

The Cemetery Advisory Committee will meet virtually to receive updates on the Sophiasburgh Columbarium delivery, discuss the cemetery price list, and consider maintenance strategy and policy development. The agenda also includes routine items like confirming the agenda, adopting previous minutes, and electing a chair and vice-chair.

• Update on Sophiasburgh Columbarium delivery delayed due to wet ground
• Discussion of Cemetery Price List (By-law 203-2021 Schedule K)
• Discussion on strategy and policy development for cemetery maintenance
• Year-end statistical summary of cemeteries for 2021
• Election of Chair and Vice-Chair

Regular Council

Prince Edward County Council meets electronically to adopt minutes from the 2022 capital budget meetings, receive a strategic plan check-in, and consider several reports. Key decisions include approving the 2022-2026 Multi-Year Accessibility Plan, authorizing a development charge credit payment of up to $250,000 for the Picton Harbour boardwalk, and extending a license agreement for the Chuckery Hill radio tower. The agenda also includes deputations on short-term accommodations and several by-laws, including appointing a new fire chief.

• Approve 2022-2026 Multi-Year Accessibility Plan (report CLS-01-2022)
• Authorize payment up to $250,000 to Tenacity Capital for Picton Harbour boardwalk completion
• Extend license agreement with Quinte Communication Ltd. for Chuckery Hill radio tower by 5 years to January 31, 2027
• Adopt minutes from 2022 capital budget meetings (Dec 8-10, 2021) and Dec 14, 2021 council meeting
• Appoint Chad Brown as Fire Chief and Emergency Management Coordinator (rescinding By-laws 120-2020 and 119-2020)