Prince Edward County public meetings in 2023

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation is reviewing its 2024 work plan, including fundraising and strategic updates. The Board is also considering new appointments for board recruitment and reviewing a development report for the Niles Street property in Wellington.

• 2024 Work Plan discussions regarding fundraising and strategic planning
• Board recruitment recommendations for C. Laanstra and A. DiMaurio
• Niles Street Property development report
• Review of the revised 1.4 Board Recruitment Policy
• Acceptance of Staff Report HD-46-2023

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing a proposal to redesignate 255 hectares of land at 343 County Road 22 and 204 Kingsley Road. The amendment seeks to transform the former CFB Picton airbase into a mixed-use community featuring residential, retail, and light industrial uses. If approved, a by-law will be brought to Council on December 19, 2023.

• Official Plan Amendment OPA-04-23 for Base31 (343 County Road 22, 204 Kingsley Road)
• Redesignation of 255 hectares to Mixed Use Area: Base31 Development Area
• Proposed redevelopment of former CFB Picton/Loch Sloy Business Park
• Request for Community Housing and Infrastructure Accelerator (CIHA) approval

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will hear a deputation regarding the restoration and future use of the Hudgin Log House. The meeting also includes updates on various task teams, museum storage, and the public arts planning process.

• Deputation on Hudgin House restoration and community use
• Deputation on tombstone restoration
• Presentation on the Public Arts Planning Process
• Updates from Cemetery, Heritage Designation, Street Naming, and Heritage Permit task teams
• Update on Museum storage

Environmental Advisory Committee - 12 Dec 2023 - NO QUORUM

The Environmental Advisory Committee is reviewing amendments to the Climate Action Plan Terms of Reference to include technical group participation. The meeting also includes updates from the Communications, Planning, and Natural Cover working groups and a discussion on the committee's work plan.

• Amendment to Climate Action Plan Terms of Reference
• Communications Working Group update
• Planning Working Group update
• Natural Cover Working Group update
• Closed session regarding Climate Action Plan Working Group appointments

2024 Capital and Operating Budget - December 4-8

Council is reviewing detailed presentations for the 2024 budget, including rate-supported water and wastewater services and tax-supported capital projects. The session includes discussions on infrastructure renewals, service area spending, and proposed reserve fund changes.

• Picton Main Street Reconstruction Phase 3 water and wastewater components ($4,031,800 and $5,705,400)
• Proposed Long-term Care Facility redevelopment ($94,700,000)
• Picton Water Treatment Plant bulk chemical storage tank carry-forward ($300,000)
• York Street reconstruction water and wastewater components ($87,500 and $437,700)
• Proposed transfer of $400,000 from Studies Reserve to Roads Fleet/Equipment Reserve

2024 Capital and Operating Budget - December 4-8

The provided document is a procedural agenda for a Council meeting. No specific items, motions, or discussions are listed in the text provided.

2024 Capital and Operating Budget - December 4-8

The provided document is a procedural agenda for a Council meeting. It contains no substantive items, proposals, or decisions for discussion.

2024 Capital and Operating Budget - December 4-8

The provided document is a procedural agenda for a Council meeting. No specific items, motions, or discussions are listed in the text provided.

2024 Capital and Operating Budget - December 4

Council is meeting to discuss and review the proposed 2024 budget, including capital and operating expenditures. The agenda includes presentations on budget overviews and specific requests for project funding and reserve transfers.

• Reapproval of $300,000 for Picton WTP - Bulk HFS (Fluoride) Chemical Storage Tank
• Reapproval of $222,294 for Rose House Septic, Ameliasburgh Heritage Village pathways, and Library Storm Sewer
• Proposal to raise $601,000 on the tax levy for Fire Department capital works
• Proposal to raise $1,000,000 on the tax levy for Roads Equipment capital works
• Carry-forward of $296,000 from Climate Emergency funds for Wellington Beach Improvement Plan

Regular Council - 04 Dec 2023 - 2024 Budget Addendum

Prince Edward County Council is holding a meeting to receive deputations related to the 2024 budget addendum. Discussions include the pickleball court project plan and concerns regarding proposed tax increases and road-related services.

• Deputation by Stephanie Roth regarding the PE Pickleball project plan
• Deputation by Ben d'Avernas regarding the 2024 budget
• Deputation by Jennifer Foster regarding the 2024 budget and roads-related services
• Discussion of a proposed $96,000 request for the solar eclipse via the Emergency Management Program Committee

Committee of the Whole

The Committee of the Whole is reviewing several deputations and reports, including the 2024 library budget and business retention results. Members will also hear updates on physician recruitment and intersection improvements in Picton.

• Deputation: PEC Chamber of Commerce 2022 Annual Report
• Deputation: Prince Edward Family Health Team regarding 'The County Docs'
• Deputation: Picton Town Hill intersection improvements
• Presentation: 2024 budget for Prince Edward County Public Library
• Report: 2023 All Sector Business Retention & Expansion Survey Results

Regular Council

The provided document contains only portal login information and does not include a meeting agenda. There are no items listed for discussion or decision by the Prince Edward County Council.

Regular Council

The Council is reviewing several large-scale infrastructure projects and transportation initiatives. Key discussions include awarding multi-million dollar contracts for water and sewer works and amending agreements for community transit services.

• Contract award to Clearway Construction Inc. for Wellington watermain and sanitary sewer trunk for $16,104,835.00
• Contract award to BGL Contractors Corp for Picton Main St Sanitary Pump Station for $4,587,650.00
• Proposed $30,000 wage subsidy and contract extension for Uride Tech community transportation
• Proposed $30,000 micro-granting program for private-sector community transportation solutions
• Presentation on The Arrow Trail Project for a Spring/Summer 2024 launch

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing several applications for rezoning and land severance across various wards. The meeting includes discussions on development concepts, road widening requirements, and groundwater conditions for proposed lots.

• Rezoning application for 2353 County Road 7 (Z38-22)
• Rezoning application for Bufflehead Holding Inc. at 17945 Loyalist Parkway (Z18-23)
• Consent and rezoning applications for 323 Kelly Road (B94-20, B95-20, Z80-20)
• Consent application for 2876 County Road 10 (B16-22, Z20-22)
• Consent and rezoning application east of 103 Hennessey Street (B40-22, Z42-22)

Accessibility Advisory Committee

The committee will hear a presentation from the Wellington Community Association regarding a public bench initiative on Wellington Main Street. Members will also discuss various accessibility topics, including local park parking, a draft zoning by-law, and the committee's annual report.

• Deputation: Wellington Community Association public bench initiative on Wellington Main Street
• Discussion: Accessible parking at local parks
• Presentation: Draft Zoning By-Law by Michael Michaud, Manager of Planning
• Review: Planning File OPA-04-23 comments
• Appointment: Community Safety and Well-being Working Group

Special Committee of the Whole

This special closed meeting is held for the purpose of educating and training Members of Council. The session focuses on collaboration and team building.

• Closed session for Council collaboration and team building

Committee of the Whole

The Committee of the Whole is reviewing reports on fire apparatus replacement, the 2024 Municipal Financial Relief Grant Program, and septic system criteria. Several deputations are scheduled to discuss youth services, financial empowerment, and septic requirements.

• Request for $90,000 in municipal support for theROC Youth Services
• Direction to bring fire fleet replacements to the budget
• Direction to bring 2024 Municipal Financial Relief Grant Program to budget deliberations
• Report on Criteria for On-Site Sewage Disposal Systems
• Deputation regarding septic system requirements and permit delays

Regular Council

The Council will review a $23,395,345 loan application for water and wastewater infrastructure. They will also consider a draft by-law for the 2024 interim tax levy and a resolution regarding provincial guaranteed livable income.

• $23,395,345 loan application for water and wastewater infrastructure
• 2024 Interim Tax Levy draft by-law
• CAO Third Quarter Report
• Resolution for provincial guaranteed livable income

Police Services Board

The Prince Edward County Police Services Board will meet virtually to discuss the implementation of a Neighbourhood Watch program and membership for the Community Safety and Well-Being Working Group. The Board will also receive reports on the operating budget and police detachment activities.

• Endorsement of the Neighbourhood Watch - Neighbourhood Protect Program
• Discussion of Community Safety and Well-Being Working Group membership
• Review of the Board Operating Budget
• Correspondence regarding the reduction of police record check revenue to municipalities
• Verbal report on complaints and secondary employment

Audit Committee

The Audit Committee will receive a presentation on project management processes from several department directors. The committee will also discuss municipal comparators and review the current work plan.

• Presentation on Project Management 101 by various department directors
• Discussion on municipal comparators including Norfolk, Brant, West Nipissing, and Grey Counties
• Review of the Audit Committee Work Plan
• Closed session discussion regarding Cyber Security

Built & Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will review a Cultural Heritage Evaluation Report for 50 Union Street, Picton (Picton Courthouse). The committee will also discuss Planning File OPA-04-23 (Base 31) and receive updates from various heritage and task force working groups.

• Presentation on Cultural Heritage Evaluation Report for 50 Union Street, Picton (Picton Courthouse)
• Discussion regarding Planning File OPA-04-23 (Base 31)
• Recommendation for $15,000 in additional funding for the Heritage Designation Project in the 2024 budget
• Updates from the Heritage Designation Working Group, Street Naming Task Team, Cemetery Task Team, and Heritage Permit Task Team

Special Committee of the Whole

This special closed meeting is hosted by the Mohawks of the Bay of Quinte. The committee will enter a closed session to consider potential litigation and matters regarding Council education and training.

• Closed session regarding litigation or potential litigation
• Closed session regarding Council education and training

Environmental Advisory Committee

The Environmental Advisory Committee will discuss consultation on Key Biodiversity Areas at Sandbanks and Massassauga Point. Members will also review options for municipal climate lenses and receive updates from various working groups.

• Consultation on Key Biodiversity Areas: Sandbanks and Massassauga Point
• Discussion on Options for Municipal Climate Lenses
• Deputation regarding the All Welcome Here Public Art Tree Project
• Working Group updates from Communications, Planning, and Natural Cover groups

Prince Edward County Affordable Housing Corporation

The Board will review a financial report regarding capital projects at Wellington Arena Lands and Disraeli Street. Members will also discuss recruitment priorities for the Board and review a staff report.

• Approval of a $285,952 transfer to the County of Prince Edward for amounts owing as of December 31, 2022
• Authorization for the Chair and Co-Chair to enter a short-term loan agreement with the County
• Review of financial report HD-44-2023 regarding Wellington Arena Lands and Disraeli Street projects
• Discussion of Board recruitment priorities and the Nominating Committee
• Receipt of staff report HD-40-2023

QE Re-Development Community Partner Selection Committee

The Queen Elizabeth School Re-Development Community Partner Selection Committee will meet to discuss items in a closed session. The closed session is intended to consider trade secrets or commercial and financial information belonging to the municipality.

• Closed session to consider commercial or financial information pursuant to Section 239(2)(j) of the Municipal Act

Traffic Advisory Committee

The Traffic Advisory Committee will receive several public requests regarding speed reductions, signage, and traffic calming measures across various roads. The committee will also review its own Terms of Reference and appoint representatives to the Delhi Park Community Connections Task Team.

• Public request for speed reduction and signage on Wilson Road
• Public request for speed reduction and speed humps on Massassauga Road
• Public request for traffic calming and a crosswalk at Talbot and Curtis Street
• Public request for traffic collision data and a no passing zone on County Road 49
• Appointment of Kelly McGillivray and Phil Dawson to the Delhi Park Task Team

Nominating Committee

The Nominating Committee will meet to confirm the agenda and adopt minutes from the August 16, 2023, meeting. The committee will move into a closed session to discuss board and committee appointments regarding identifiable individuals.

• Closed session to consider board/committee appointments
• Adoption of August 16, 2023, meeting minutes

Committee of the Whole

The Committee of the Whole is reviewing a report on municipal bridge inspections and a deputation regarding tree protection. Members are also considering a partnership renewal for the Kinsmen Club of Picton and a tax exemption for affordable housing at 230 Niles Street.

• Deputation by Natural Cover Working Group regarding tree protection bylaws
• Report on Ontario Structure Inspection Manual (OSIM) for Municipal Bridges
• Proposed in-kind use of community spaces for the Kinsmen Club of Picton due to expired Benson Hall agreement
• Proposed capital project to repair Benson Hall in the 2024 budget
• Proposed $19,874.88 grant and tax exemption for 230 Niles Street, Wellington

Recreation Executive Advisory Committee

The committee is reviewing financial overviews, a leadership workshop, and the 2024 recreation programming calendar. Members will also receive presentations regarding the Special Events By-Law and various housekeeping matters.

• Discussion of By-Law 32-2023 regarding Ward Recreation Committees
• Financial overview presentation by Amanda Carter, Director of Finance & IT
• Presentation on Special Events By-Law by Anne Kantharajah, Deputy Clerk
• Review of 2024 recreation committee programming calendar
• Leadership workshop for committee executives

Regular Council

The Prince Edward County Council will review a regional growth analysis and a proposal to reduce corporate greenhouse gas emissions by 20% by 2033. The meeting also includes discussions on the Parkland Reserve Fund and several by-law amendments.

• Presentation on Hastings/PEC Regional Growth Analysis
• Proposal for 20% reduction in Corporate GHG emissions by 2033
• 2022 Parkland Reserve Fund Annual Statement
• Zoning amendments for South of 1668 County Road 19 and 390 Kelly Road
• By-law to establish fees and charges for County services and property use

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation is holding a special meeting to review and approve financial records. The meeting includes a presentation of the 2022/2023 Audited Financial Statements prepared by KPMG.

• Approval of 2022/2023 Audited Financial Statements prepared by KPMG

Planning and Development Committee Meeting

The provided document contains only portal login information and no meeting agenda. There are no items listed for discussion or decision by the Planning and Development Committee.

Agricultural Advisory Committee

The Agricultural Advisory Committee will review a presentation on the Draft Zoning By-Law and hear a deputation regarding the Kate's Rest Foundation's Home and Farm Initiative. The meeting also includes discussions on the Guardian Network program and agricultural signage.

• Presentation on the Draft Zoning By-Law by Michael Michaud
• Deputation by Brian Hart regarding Kate's Rest Foundation's Home and Farm Initiative
• Discussion on the Guardian Network program
• Discussion on agricultural farm signage
• Planning Working Group update

Committee of the Whole

The Committee of the Whole is reviewing a redevelopment update for the H.J. McFarland Memorial Home and discussing updates to fleet management and fire service levels. Additionally, the committee will review the 2024 Fees & Charges By-Law and hear a deputation regarding the Quinte International Air Show.

• H.J. McFarland LTC redevelopment: moving to schematic design phase
• Proposed 2024 capital project for LTC redevelopment pending provincial funding
• New Fleet Management Policy and internal charge-out rates for 2025 budget
• Proposed amendment to By-Law 3256-2013 regarding fire department service levels
• Review of the 2024 Fees & Charges By-Law

Audit Committee

The Audit Committee will receive a presentation on project management processes from several department directors. The committee will also discuss corporate comparator options and review the current work plan.

• Presentation on Project Management 101 by various directors
• Discussion on municipal comparators including Norfolk, Brant, West Nipissing, and Grey Counties
• Review of the Committee Work Plan
• Closed session discussion regarding Cyber Security

QE Re-Development Community Partner Selection Committee

The Queen Elizabeth School Re-Development Community Partner Tenant Selection Committee will meet to discuss the project. The meeting includes a closed session to consider municipal trade secrets or financial information.

• Closed session to consider trade secrets or financial information

Regular Council

The Council will review the 2022 development charges financial statement and the year-end financial report for 2022. Additionally, Mayor Steve Ferguson has proposed a resolution for the Province to implement a rural primary care strategy. The meeting also includes deputations regarding commercial fisheries.

• 2022 Development Charges Financial Statement (Report FIN-12-2023)
• 2022 Year-end Financial Report (Report FIN-13-2023)
• Resolution for a Provincial Rural Primary Care Strategy
• Deputations regarding Commercial Fisheries

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing recommendations to designate several properties under the Ontario Heritage Act. The committee will recommend these designations to Council for final decision.

• Proposed heritage designation for 1676 County Road 13
• Proposed heritage designation for 89 Colliers Road
• Proposed heritage designation for 1327 Royal Road
• Proposed heritage designation for 1972 County Road 13
• Deputation by Steve Staniek regarding Canadian culture and heritage

Environmental Advisory Committee

The Environmental Advisory Committee will discuss the draft Terms of Reference for the Climate Action Plan Working Group. The meeting also includes a presentation on Corporate GHG Emissions Targets and reviews of tree management enforcement recommendations.

• Presentation on Corporate GHG Emissions Target by Arryn McNichol
• Approval of Draft Terms of Reference for the Climate Action Plan Working Group
• Review of Natural Coverage Working Group recommendations for Tree Management and Preservation Policy enforcement
• Discussion regarding Quinte Source Protection Area amendments
• Updates from Communications, Planning, and Natural Cover Working Groups

Committee of the Whole

The Committee of the Whole will consider endorsing the Benson Park Master Plan and including it in the 2024 Capital Budget. Members will also discuss a transit update involving an agreement with Quinte Access Transportation Company Inc.

• Endorsement of the Benson Park Master Plan
• Proposed inclusion of Benson Park Master Plan in the 2024 Capital Budget
• Agreement with Quinte Access Transportation Company Inc. for transit services
• Deputation by The Children's Foundation regarding Dress Purple Day
• Presentation on Benson Park Masterplan improvements

Special Committee of Adjustment

The Committee of Adjustment is considering a minor variance for Art and Anna Sowinski at 1018 Fry Road. The application includes a request for a limited Short Term Accommodation (STA) licence.

• Minor Variance File No. A3-23: 1018 Fry Road (Sophiasburgh Ward)
• Proposed 3-year non-renewable Short Term Accommodation (STA) licence

Traffic Advisory Committee

The Traffic Advisory Committee is reviewing several public requests regarding speed control, signage, and sidewalk installations. The meeting includes discussions on amending parking bylaws for Bakker Road and implementing new speed limits for Sophiasburgh Central School.

• Proposed amendments to Parking By-Law 75-2021 for Bakker Road
• Proposed school safety zone and speed limit changes on County Road 15
• Proposal to install seasonal temporary speed humps on Union Road
• Public requests for signage at 3462 County Road 3 and in West Lake
• Public requests for speed control on County Road 3 and in Spencer Common

Regular Council

The Council will consider the proposed 2024 meeting schedule for Council, committees, and advisory boards. Additionally, members will discuss a resolution to endorse the Coalition for Healthy School Food.

• Proposed 2024 Council and Committee Meeting Schedule
• Proposed 2024 Statutory and Advisory Boards/Committees Schedule
• Deputation by Sarah Keyes regarding the Coalition for Healthy School Food
• Deputation by Jenn Barrett regarding the 2023 Feed the Meter Campaign
• Resolution to endorse the Coalition for Healthy School Food

Special Accessibility Advisory Committee

The committee is discussing several items related to accessibility, including a review of the Parks Masterplan and the approval of a revised Accessibility Site Plan Checklist. Members will also discuss grant support letter templates and the appointment of a member to the Primary Care Infrastructure Working Group.

• Review of Parks Masterplan development
• Approval of draft grant support letter templates
• Appointment of a member to the Primary Care Infrastructure Working Group
• Review of planning comments for Minor Variance File A8-23
• Review of the revised Accessibility Site Plan Checklist

Special Committee of the Whole - 21 Sep 2023 - NO QUORUM

This special closed meeting was scheduled for the purpose of educating and training Members of Council. No specific topics for discussion were listed beyond this training objective.

• Closed session for Council education and training pursuant to Section 239 (3.1) of the Municipal Act

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will review staff reports and financial performance. The Board will also consider a request for a $19,874.88 tax reimbursement for the Wellington property.

• Reimbursement of $19,874.88 in tax paid under the Municipal Capital Facilities By-Law
• Review of Staff Report HD-40-2023 regarding housing corporation activity
• Review of Financial Performance report HD-41-2023 for July and August 2023
• Update on Wellington Arena Development site testing and setback requirements
• Discussion of Wellington Property Municipal Capital Facilities By-Law Agreement

QE Re-Development Community Partner Selection Committee

The QE Re-Development Community Partner Selection Committee will elect its Chair and Vice-Chair. The committee will also receive an orientation on municipal procedures and review the project's background and evaluation workplan.

• Election of Committee Chair
• Election of Committee Vice-Chair
• Review of QE Re-development project background
• Review of Proponent Evaluation Overview

Committee of Adjustment

The Committee of Adjustment will meet to discuss a minor variance application for property located at 1018 Fry Road. The agenda also includes the election of a Chair and Vice Chair.

• Minor Variance File No. A3-23 (Art Sowinski & Anna Sowinski - 1018 Fry Road)
• Election of Chair
• Election of Vice Chair

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing several land use applications, including a request to accelerate affordable housing at Base 31. The committee is also considering a consent and rezoning application to sever a lot at 18662 Loyalist Parkway.

• Consent and rezoning for 18662 Loyalist Parkway (Files B12-23 & Z12-23)
• Zoning By-law Amendment for 200 County Road 29 (File Z36-22)
• Official Plan Amendment for Port Picton Homes (File OPA2-23)
• Endorsement of the Area Concept Plan for Base 31, Picton
• Request for Community Housing and Infrastructure Accelerator designation for Base 31

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing several items including a proposal for accessibility mats at Rotary Beach in Wellington. The committee will also receive updates on Quinte Transit and Specialized Transit and discuss committee meeting formats.

• Recommendation for Rotary Beach accessibility mats project in 2024 budget
• Quinte Transit and Specialized Transit update discussion
• Approval of draft grant support letter templates
• Review of planning comments for Minor Variance File A8-23
• Approval of revised Accessibility Site Plan Checklist

Committee of the Whole

The Committee of the Whole will receive an update regarding a Memorandum of Understanding with Quinte Conservation. Members will also consider reports to rescind old land and road policies and approve new draft versions.

• Presentation on Quinte Conservation and the Memorandum of Understanding (MOU)
• Proposed rescinding of By-Law 3183-2013 (Sale or Disposition of Land)
• Proposed rescinding of Policy FI400 (Sale or Disposition of Land Policy)
• Proposed rescinding of Policy RD300 (Road Closure Policy)
• Approval of new draft Sale or Disposition of Land and Road Closure policies

Regular Council

The Council will consider establishing the South Marysburgh Facilities Association as a Municipal Local Board. They will also discuss a by-law regarding the delegation of duties to the Municipal Lawyer and a resolution regarding the Monarch Point Conservation Reserve.

• Establishment of the South Marysburgh Facilities Association as a Municipal Local Board
• Approval of Terms of Reference for the South Marysburgh Facilities Association
• By-Law to provide for the delegation of duties by Council to the Municipal Lawyer
• Resolution seeking Council support for the Monarch Point Conservation Reserve

Police Services Board

The Police Services Board will review the proposed 2024 operating budget for referral to Council. The meeting includes presentations on the OPP Municipal Policing Bureau and a deputation regarding the Intersections Program.

• Proposed 2024 Police Services Board operating budget
• Funding request for the PEC OPP Family Wellness Night
• Re-establishing the Community Safety Well-Being Plan Working Group
• Presentation on the OPP Municipal Policing Bureau
• Deputation on the Intersections Program by St. Leonard's Community Support

Built & Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will receive updates on the acquisition of St. John's Cemetery in Waupoos and discuss options for heritage permit enforcement. The meeting also includes updates from the Heritage Designation Working Group and the Street Naming Task Team.

• Verbal update on the acquisition of St. John's Cemetery in Waupoos
• Discussion regarding heritage permit enforcement options
• Review of the updated Master List of Permits
• Updates from the Heritage Designation Working Group
• Updates from the Street Naming Task Team

Environmental Advisory Committee

The committee will review the development of the Parks Master Plan and receive updates from various working groups. Additionally, Maya Navrot from Quinte Conservation will present information regarding stewardship programs.

• Parks Master Plan Review and Q&A
• Updates from Communication, Planning, and Natural Cover Working Groups
• Deputation by Maya Navrot regarding Quinte Conservation stewardship programs
• Discussion on the committee Work Plan

Committee of the Whole

The Committee of the Whole is reviewing a report on potential savings for the 2024 pre-budget exploration. The committee is also considering the establishment of an Appeals Committee to hear property standards orders.

• 2024 Pre-Budget Exploration of Possible Savings report
• Proposal to establish an Appeals Committee with 3 public members and 2 Council members
• Quinte Region Traffic Coalition Active School Travel campaign presentation
• Deputation regarding Picton and County water and stormwater infrastructure
• Proposed consolidation of 2024 budget meetings to December 4-9, 2023

Regular Council

The Prince Edward County Council will consider the 2023-2026 Council Strategic Plan and an update to the Drinking Water Quality Management System Operational Plan. The meeting also includes a discussion regarding a renewal agreement with the Wellington Dukes Junior Hockey Club.

• Endorsement of the 2023-2026 Council Strategic Plan
• Drinking Water Quality Management System Operational Plan 2023 update
• Renewal agreement with the Wellington Dukes Junior Hockey Club
• Deputations regarding water/wastewater capital infrastructure projects

Built & Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing several heritage permit applications and planning files. The meeting also includes discussions on cemetery recognition and updates to the Heritage Master Plan.

• Approval of Heritage Permit HP-10-2023 for 172 Picton Main Street
• Recommendation of a Heritage Grant up to $5,000 for 172 Picton Main Street
• Recognition and commemorative installation for the estate of Jearl Malcom Miller at Bowerman McFaul Cemetery
• Review of Heritage Permit Task Team comments for Drake Devonshire GP Inc. (Wharf Street and Wellington Main Street)
• Rescheduling of the December 6, 2023 meeting to December 13, 2023

Special Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing the EnAbling Change Grant Program to support AODA compliance among local small businesses. The committee will also discuss authorizing a business liaison position and an outreach strategy.

• Presentation of the 'Access The County' grant program to facilitate AODA compliance
• Authorization of the Accessibility Advisory Committee Business Liaison position
• Approval of a business outreach information handout
• Development of an AODA Walkthrough Program for November 20, 2023

Agricultural Advisory Committee

The committee will receive an update on the recent Farm Tour and discuss a proposed new Grass and Weed By-law. Members will also review the committee's current work plan.

• Farm Tour update including reports from Big Island fisheries, Wager's Farm, Prinzen Poultry, and Willowlea Sod Farm
• Discussion of Noxious Weeds By-Law 78-2023 regarding Glossy buckthorn, Himalayan Balsam, Japanese knotweed, and Phragmites
• Review of the Agricultural Advisory Committee Work Plan

Nominating Committee

The Nominating Committee will meet to consider board and committee appointments. A portion of the meeting will be held in a closed session to discuss personal matters regarding identifiable individuals.

• Closed session to discuss Board/Committee appointments

Planning and Development Committee Meeting

The Planning and Development Committee is considering multiple consent and rezoning applications across the South Marysburgh, Wellington, and Hillier wards. These items involve land severances, road widening requirements, and specific development conditions for various properties.

• Consent and rezoning for 2026 County Road 17 (Marble Towers Limited)
• Consent and rezoning for 252 & 254 Wellington Main Street (Lynn Gillingham, Jim Kotsilidis, and Douglas Clarke)
• Consent and rezoning for 37 Bellavista Drive (Elizabeth Brown)
• Proposed road widening along County Road 17, Old Milford Road, Wellington Main Street, and Bellavista Drive

Audit Committee

The Audit Committee will review the 2022 Audit Findings Report presented by KPMG and discuss the County's risk management. The committee also intends to recommend the 2022 draft financial statements to Council for approval.

• KPMG presentation of the Audit Findings Report for the year ended December 31, 2022
• Presentation on Risk Management by Arryn McNichol, Director of Legislative Services
• Review of draft Consolidated and Trust Funds Financial Statements for 2022
• Discussion regarding the Audit Committee Work Plan

Environmental Advisory Committee

The committee will receive updates from the Communications, Planning, and Natural Cover working groups. Members will also hear a presentation regarding the 'Blue Community' designation and Plastic Free PEC.

• Deputation by Julie Miller regarding Plastic Free PEC and 'Blue Community' designation
• Working Group updates: Communications, Planning, and Natural Cover
• EAC Planning comments regarding the Zoning By-Law Review
• Discussion of Work Plan item #2: Environmental lens for policy, by-laws, and reports
• Closed session to discuss Communications Working Group appointment

Committee of the Whole

The Committee of the Whole is reviewing a proposed eighteen-month moratorium on permanent public art installations on municipal property. Members are also considering the terms of reference and appointments for a Primary Care Infrastructure Working Group.

• Proposed 18-month moratorium on permanent public art installations
• Public Art Planning Process deputation by Andrea Dawes
• Approval of Primary Care Infrastructure Working Group terms of reference
• Appointment of Mayor Ferguson and two councillors to the Primary Care Infrastructure Working Group
• Review of Partnership in Climate Change Program - Milestone 1

Regular Council

The Prince Edward County Council will review the second quarter operating and procurement reports. They will also consider waiving trail use and noise by-laws to allow a Canadian Armed Forces training exercise on the Millennium Trail.

• Request to waive Millennium Trail use and noise by-laws for Canadian Army training on August 1, 2023
• Review of Chief Administrative Officer's Second Quarter Report (CAO-03-2023)
• Deputation from Wellington Dukes Junior A Hockey Club regarding in-trade advertising
• Deputations from Ken Stewart and Ryan Wallach regarding Picton Terminals

Special Committee of the Whole - 25 Jul 2023 (Strategic Planning)

The Committee of the Whole will hear a presentation from CAO Marcia Wallace and the Leadership Team regarding the County's Strategic Plan. This is a continuation of a discussion from June 29, 2023, covering five pillars of the 10-year community plan.

• Strategic Plan update regarding customer service and response time standards
• Goal to construct 850 affordable housing units via the Affordable Housing Corporation
• Proposed four-year budget forecasting starting with the 2025 annual budget
• Economic development and public transit strategy refresh
• Climate change mitigation and greenhouse gas reduction targets

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing intersection improvements at Highway 62 and County Road 1. The meeting also includes a deputation regarding short-term accommodation zoning and a decision on a consent and rezoning application for Hillier.

• Presentation on intersection improvements at Highway 62 and County Road 1 (Schoharie Road)
• Deputation regarding site-specific legal non-conforming use for Short Term Accommodation (STA)
• Approval of Consent File No. B6-23 for 848 Melville Road, Hillier
• Approval of Rezoning File No. Z5-23 for 848 Melville Road, Hillier

Traffic Advisory Committee

The Traffic Advisory Committee is reviewing several public requests regarding lighting, speed limits, and signage. The committee is also considering recommendations to amend the Parking By-Law 75-2021 for multiple streets.

• Amendments to Parking By-Law 75-2021 for Consecon, Water, West, and Oak Streets
• Parking restrictions updates for Bakker Road
• Parking restrictions updates for North Big Island, Caughey, Allison, and Sprague Roads
• Public request for lighting at Highway 62 and County Road 2
• Public request for school zone speed limits at Sophiasburgh Central School

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will discuss heritage permit applications and guidelines for murals and art installations. The committee will also consider updates to the non-designated heritage inventory list for municipal properties.

• Heritage Permit HP-09-23 for 48 Bowery Street
• Deputation regarding Hayward Long Reach Lookout Heritage Designation Plaque
• Reconsideration of Murals and Art Installation guidelines
• Removal of former fire hall at 343 County Road 22 from heritage inventory
• Addition of former grain elevator at 2550 Salem Road to heritage inventory

Environmental Advisory Committee

The Environmental Advisory Committee is reviewing the Prince Edward Zoning By-Law and discussing the Climate Action Plan. The committee is also recommending a change to their meeting frequency and requesting funds for upcoming climate initiatives.

• Prince Edward Zoning By-Law Review discussion
• Recommendation to Council to increase meeting frequency to monthly
• Reconsideration of Terms of Reference for a Climate Action Plan Working Group
• Request for $670.00 in 2022 event proceeds and $1,000 from the Environmental Committee Reserve
• Partners for Climate Protection (PCP) program task assignments

Committee of the Whole

The Committee of the Whole is reviewing a project update for the Parks & Recreation Master Plan and receiving a Strategic Plan update from the CAO. The meeting includes presentations on community engagement results and long-term municipal goals.

• Presentation by Jon Hack regarding the Parks & Recreation Master Plan
• Strategic Plan update presentation by CAO Marcia Wallace and the Leadership Team
• Review of Parks & Recreation engagement data, including 681 public survey responses
• Discussion of Strategic Plan pillars, including customer service and budgeting goals

Regular Council

The Prince Edward County Council will discuss a tender award for a tandem axle dump truck and receive an update on the County Road 49 Rehabilitation Working Group. The meeting also includes presentations regarding the Hastings Prince Edward Ontario Health Team and Health PULSE.

• Award of Tender PEC-FLG-0135-2023 for a Tandem Axle Dump Truck to Premier Truck Group for $409,945.00
• Approval of $22,819.81 from the Reserve for Roads Equipment for Capital Project FLG-0135
• Deputation regarding the Hastings Prince Edward Ontario Health Team
• Presentation on Health PULSE by CAO Marcia Wallace
• Update on the County Road 49 Rehabilitation Council Working Group

Police Services Board

The Prince Edward County Police Services Board will review the implementation of the Community Safety and Well-Being Plan. The meeting includes discussions on the municipal revenue impact of police blitzes and a presentation on the OPP's East Region Provincial Liaison Team mandate.

• Deputation by Holly Baines on Alternatives for Women
• Presentation by Provincial Constable Wendi Hughes on the OPP East Region Provincial Liaison Team
• Discussion on police blitzes and municipal revenue impact
• Update on Community Safety and Well-Being Plan implementation
• Review of the Board Operating Budget

Special Council

This special meeting of the Prince Edward County Council is held to consider advice subject to solicitor-client privilege. The agenda is limited to a closed session and the subsequent confirmation of the meeting's proceedings.

• Closed session to consider advice subject to solicitor-client privilege per the Municipal Act

CANCELLED - Committee of Adjustment

The scheduled meeting for the Prince Edward County Committee of Adjustment was cancelled. The agenda included a minor variance application for 1018 Fry Road in Sophiasburgh regarding short-term accommodation density.

• Minor Variance File No. A3-23: 1018 Fry Road, Sophiasburgh

Planning and Development Committee Meeting

The Planning and Development Committee is considering rezoning and consent applications for Hilden Homes in the Ward of Ameliasburgh. The proposal involves land described as Part Lot 90 Concession 3 on Salem Road. Approval is subject to several conditions including road widening and drainage requirements.

• Rezoning and Consent Application: File Nos. B59-21, B60-21, and Z51-21
• Proposed development at 1198 Salem Road, Ward of Ameliasburgh
• Requirement for 10 meter road allowance along Salem Road and Bell Road
• Requirement for a professional engineer or land surveyor approved drainage plan
• Applicant responsibility for costs to provide clear title for road allowances

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will review financial performance and a Municipal Capital Facilities By-Law. The Board is asked to approve an application for a $4,484.12 property tax reimbursement and a 20-year tax waiver for the Wellington Arena.

• Reimbursement of $4,484.12 in property taxes for 230 Niles Street, Wellington
• 20-year property tax waiver for 230 Niles Street, Wellington
• Financial Performance - May 2023 report (HD-33-2023)
• Review of May 24, 2023, meeting minutes

Agricultural Advisory Committee

The Agricultural Advisory Committee will review updates on the Provincial Planning Statement and discuss the establishment of a Planning Working Group. The meeting also includes presentations on community trends and information regarding the 2023 Municipal Agricultural Grant Program.

• Establishment of the Planning Working Group and approval of Draft Terms of Reference
• Information regarding The County Foundation 2023 Municipal Agricultural Grant Program
• Update on proposed changes to the Provincial Planning Statement (PPS)
• Vital Signs presentation on community stats and trends by The County Foundation
• Review of the Committee Work Plan

Committee of the Whole

The Committee of the Whole will review a fire rescue community risk assessment and station mapping presentation. The committee will also consider a request for a temporary noise exemption permit in Picton.

• Presentation on Fire & Rescue Community Risk Assessment and Station Location Mapping
• Request for temporary noise exemption at 506C & 526 Morrison Point Road for August 4-5, 2023
• Deputation regarding the annual Feed the Meter campaign for student nutrition
• Request to hold Feed the Meter campaign in downtown Picton annually through 2026

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will review a draft heritage mural policy regarding public art. Members will also discuss a strategic conservation plan for the Highway 62 Norris Whitney Bridge rehabilitation project.

• Discussion of draft heritage mural policy for public art
• Highway 62 Norris Whitney Bridge Rehabilitation/Replacement Project Strategic Conservation Plan
• Establishment of the Cemetery Task Team and approval of Draft Terms of Reference
• Appointment of members to the Heritage Designation Working Group
• Appointment of a member to the Street Naming Task Team

Regular Council

The Prince Edward County Council is meeting to consider several municipal reports. Key items include amending the backyard hen by-law, awarding a revitalization contract for Crystal Palace, and establishing a community benefit fund for County Road 49.

• Amendment to the Backyard Hen(s) By-Law 234-2020
• Award of Crystal Palace Revitalization RFP to Trilith Contracting Inc.
• Establishment of a County Road 49 Community Benefit Fund for donations
• Amendment to Administrative Monetary Penalties By-Law No. 4519-2019
• Delegated authority for Dedicated Locate Service Provider Agreements

Accessibility Advisory Committee

The committee will discuss the 2023 Workplan and Action Plan, including the Accessibility Plan 2022-2026. Members will also review the Pre-Consultation and Complete Application By-Law and a site plan for Wander the Resort.

• Discussion of 2023 Workplan and Action Plan
• Review of Pre-Consultation and Complete Application By-Law
• Site Plan Review of SP-09-22 - Wander the Resort at 15841 Loyalist Parkway
• Appointment of a committee member to the Street Naming Task Team

Environmental Advisory Committee

The committee will review its Strategic Workplan and consider re-establishing the Planning and Communications working groups. The meeting includes a planning update from Michael Michaud and a deputation regarding climate change planning.

• Planning update presentation by Michael Michaud
• Climate Change Planning deputation by Don Wilford
• Proposal to re-establish the Planning Working Group
• Proposal to re-establish the Communications Working Group
• Review of Pre-Consultation and Complete Application By-Law comments

Special Committee of the Whole

This special closed meeting is held for the purpose of educating and training Members of Council. No other specific business items are listed on the agenda.

• Closed session for member education and training pursuant to Section 239 (3.1) of the Municipal Act

Committee of the Whole

The Committee of the Whole is reviewing reports regarding municipal emergency services for Short Term Accommodation owners on private roadways. They are also discussing potential amendments to the Millennium Trail By-Law and planning for future public consultation.

• Deputation by St Gregory's students regarding affordable housing solutions
• Report on Municipal Emergency Services to STA Owners on Private Roadways
• Proposed amendment to By-Law 167-2022 regarding private roads
• Report on the Use of Millennium Trail
• Direction for staff to collect Millennium Trail usage data during the 2024 season

Special - Agricultural Advisory Committee

The Agricultural Advisory Committee is reviewing a draft by-law regarding mandatory pre-consultation and complete application requirements for development. The committee is also discussing a municipality-initiated General Official Plan Amendment and the establishment of a new planning working group.

• Review of Pre-Consultation and Complete Application By-law
• Review of OPA-01-23 General Official Plan Amendment
• Proposal to establish an Agricultural Advisory Committee planning working group

Prince Edward County Affordable Housing Corporation

The Board will review the Council-approved County Housing Plan regarding service coordination and housing targets. Members will also hear a presentation regarding a potential P3 partnership for affordable housing development.

• Presentation on potential P3 partnership for affordable housing
• Acceptance of the Council-approved County Housing Plan
• Leadership mandate for securing transitional housing
• Confirmation of Mission Statement, Values, Pillars, and Tag Line
• Review of April 2023 Financial Performance

Regular Council

The Prince Edward County Council will consider recommendations for 2023 community grants and the purchase of a single axle dump truck. The meeting also includes presentations from a Member of Parliament and deputations regarding provincial planning and local park improvements.

• Approval of The County Foundation cash and in-kind grants over $5,000
• Award of $368,604.10 tender to Premier Truck Group for a single axle dump truck
• Allocation of $26,027.31 from the Reserve for Roads Equipment to Capital Project FLG-0159
• Allocation of $4,570 unspent in-kind balance to Neighbourhood Small Grants projects
• Presentation by MP Ryan Williams on federal and municipal government cooperation

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing a proposal by Port Picton Homes to create a subdivision featuring 15 single-detached homes and 43 townhouse units. The project includes rezoning the land from Future Development to Special Urban Residential zones and adding a pedestrian link to the Millennium Trail.

• Draft Plan of Subdivision (File No. 13-T-22-502) for 58 dwelling units at 175 County Road 4
• Zoning By-law Amendment (File No. Z30-22) for Port Picton Homes
• Rezoning application (File No. Z37-22) for Wander the Resort Inc. at 15841 Loyalist Parkway
• Shore Lands Interim Control By-law approval
• Denial of Consent and Rezoning applications (B11-22 & Z9-22) for Drew Harrison Farms Inc. at 2983 County Road 8

Environmental Advisory Committee

The committee will receive updates on climate protection and municipal planning. Members will also conduct a strategic planning session and review responses to provincial planning statements.

• Partners on Climate Protection update presentation
• Planning update presentation by Michael Michaud
• Strategic Planning Session led by Julianne Snepsts
• Proposed Provincial Planning Statement (PPS) response
• Planning File Review: Fernbridge Investments Ltd. & Long Arrow Investments Ltd. rezoning application

Committee of the Whole

The Committee of the Whole is reviewing a report regarding the Queen Elizabeth School property. Proposed actions include issuing an Expression of Interest for site development and reserving 2.0 acres for affordable housing if the County successfully purchases the property.

• Issuance of an Expression of Interest (EOI) for site development services
• Reservation of 2.0 acres for the Prince Edward County Affordable Housing Corporation
• Proposed establishment of a Tenant Selection Committee of Council

Accessibility Advisory Committee

The committee will elect a Chair and Vice-Chair and discuss the 2023 Action Plan for the Accessibility Plan 2022-2026. Presentations will cover site plan review training, Centennial Park improvements, and community statistics from The County Foundation.

• Election of Committee Chair and Vice-Chair
• Site Plan Review Training Session by Michael Michaud
• Centennial Park improvement and naturalization plans
• The County Foundation Vital Signs community statistics presentation
• Discussion of 2023 Workplan and Action Plan

Audit Committee

The Audit Committee will meet to elect a new Chair and Vice-Chair. Members will also receive presentations regarding committee procedures and the Audit Planning Report.

• Election of Committee Chair
• Election of Committee Vice-Chair
• Presentation on 2022-2026 Advisory Boards and Committees Orientation
• Presentation on the Audit Planning Report by KPMG
• Discussion of 2023 Workplan and Action Plan

Regular Council

The Prince Edward County Council will consider endorsing the County Housing Plan to assist with provincial and federal funding applications. The meeting also includes a report on the H.J. McFarland Memorial Home's quality improvement plan and legislative updates.

• Endorsement of The County Housing Plan (Report HD-24-2023)
• Endorsement of the 2023/2024 Quality Improvement Plan for H.J. McFarland Memorial Home
• Deputation by Julie Johnson regarding Bill 5, Stopping Harassment and Abuse by Local Leaders Act
• Closed session regarding Advisory Committee Appointments

Special Committee of the Whole

The Special Committee of the Whole is meeting to develop a long-term strategic plan for the County. The session includes a presentation by StrategyCorp and workshops to establish community goals and metrics.

• Presentation by Aidan Grove-White of StrategyCorp regarding strategic planning
• Review of report CSP-13-2023 regarding staff goals and metrics
• Workshop sessions to develop the strategic plan
• Proposed endorsement of the 10 Year Community Plan Report

Built & Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing heritage permit applications for 237 Picton Main Street and 191 Ostrander Point Road. The committee will also discuss the Heritage Designation Working Group strategy and the current committee work plan.

• Heritage Permit HP-03-23 for 237 Picton Main Street (brickwork)
• Heritage Permit HP-04-23 for 191 Ostrander Point Road (Hudgin Log House)
• Recommendation for a Heritage Grant regarding 191 Ostrander Point Road
• Deputation from Edwin Rowse regarding Hudgin Log House
• Heritage Designation Working Group Strategy and Resources discussion

Special Meeting - Agricultural Advisory Committee

The Agricultural Advisory Committee is reviewing a proposed Provincial Planning Statement and Bill 97. The committee is considering requesting that the Mayor write a letter to advocate for changes that reflect the specific needs of Prince Edward County's agricultural community.

• Review of proposed Provincial Planning Statement (PPS) and Bill 97
• Discussion on protecting specialty crop areas and prime agricultural areas
• Review of proposed policies regarding housing supply and land availability
• Discussion on municipal requirements for designating agricultural lands

Police Services Board

The Prince Edward County Police Services Board will review its operating budget and a request for funding related to the Community Safety and Well-Being Plan. The meeting also includes reports from the Detachment Commander regarding complaints and secondary employment.

• Discussion of the Board's operating budget
• Request for up to $1,000 for Community Safety and Well-Being Plan Working Group meetings
• Report on Detachment Commander activities regarding Ontario Police Services Act complaints
• Detachment's Police Services Board Report to Prince Edward County

Committee of the Whole

The Committee of the Whole will discuss a Memorandum of Understanding with the Prince Edward County Minor Baseball Association regarding the Field of Dreams. The committee will also consider approving terms of reference for a County Road 49 Council Working Group.

• Proposed MOU with Prince Edward County Minor Baseball Association for 170 Niles Street
• Proposal to waive ball diamond fees in exchange for in-kind clay field maintenance
• Approval of County Road 49 Council Working Group Terms of Reference
• Annual update presentation from the Eastern Ontario Regional Network

Regular Council

The Council will consider a report regarding a potential friendship municipality relationship with the Krasyliv Territorial Community in Ukraine. Council may also direct the Mayor to explore this relationship and instruct staff to draft a formal Friendship Policy.

• Potential friendship agreement with Krasyliv Territorial Community, Ukraine
• Proposed drafting of a new Friendship Policy
• Updates to the Delegation of Duties to Municipal Employees By-Law 3167-2012
• Deputation regarding Millennium Trail Upgrades by PEC Trails Committee
• Review of Q1 Operating Statement and Q1 Public Procurement Awards

Regular Council

The provided document contains only portal login information and does not include a meeting agenda. No items, decisions, or discussions can be reported from this text.

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing consent and zoning by-law amendment applications for property located at 477 Walmsley Road in the Ward of South Marysburgh. The committee is considering the approval of these files subject to specific conditions regarding road allowances and drainage.

• Consent application B38-22 for 477 Walmsley Road
• Zoning By-law Amendment application Z40-22 for 477 Walmsley Road
• Requirement for 10 meters of road allowance along Walmsley Road and Bond Road
• Requirement for a professional lot grading and drainage plan

Special Council

This special meeting is scheduled to include a closed session to consider personal matters regarding an identifiable individual or municipal employees. Any motions or by-laws resulting from the closed session will be presented following that session.

• Closed session to consider personal matters about an identifiable individual or employee

Environmental Advisory Committee

The Environmental Advisory Committee will review home energy retrofit programs and energy financing possibilities. Members will also discuss the Proposed Provincial Planning Statement and provide comments to the Ministry of Municipal Affairs and Housing.

• Presentation on home energy retrofit programs and funding models by Cedric Pepelea
• Deputation on energy financing possibilities by Mary Warner of TREC Renewable Energy Co-operative
• Discussion on drafting a response to the Proposed Provincial Planning Statement
• Site plan review for Cork and Vine Development, Block 55, Phase 1B
• Closed session regarding Natural Cover Working Group appointments

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation Board will review several reports regarding financial performance and housing developments. The Board is also set to decide on approving a new Tenant Application Framework and Tenant Application Policy for tenancy selection and waitlist ranking.

• Approval of Tenant Application Framework for digital and print use
• Approval of Tenant Application Policy for community access
• Review of Financial Performance report (HD-17-2023) for February and March 2023
• Review of Affordable Housing Developments report (HD-18-2023)
• Review of Strategic Planning Report (HD-19-2023)

Agricultural Advisory Committee

The Agricultural Advisory Committee will hold an election for Chair and Vice-Chair. Members will also receive an orientation on committee procedures and begin developing a priority work plan.

• Election of Committee Chair and Vice-Chair
• Orientation on 2022-2026 Advisory Boards and Committees Procedures & Best Practices
• Review of Ontario Wildlife Damage Compensation Program (OWDCP) information
• Development of a living document for priority tasks

Committee of the Whole

The Committee of the Whole is reviewing a report from the Operations department regarding a new Grass and Weed By-Law. The proposed changes include allowing for lawn naturalization and updating property standards for turf grass height. The committee will also hear presentations on agricultural health and community service costs.

• Proposed new Grass and Weeds By-Law to allow lawn naturalization
• Proposed prohibition of Glossy buckthorn, Himalayan Balsam, Japanese knotweed, and Phragmites on private property
• Proposed amendment to Property Standards By-law 4250-2018 regarding turf grass maintenance height
• Presentation on Cost of Community Services Methodology by the Ontario Federation of Agriculture
• Deputation regarding Farming & Agricultural Health

Traffic Advisory Committee

The Traffic Advisory Committee is reviewing several public requests regarding road safety and signage. The committee is also considering a report to reduce the speed limit on Bloomfield Main Street from 50 km/h to 40 km/h.

• Proposed speed limit reduction on Bloomfield Main Street from 50 km/h to 40 km/h
• Public request for stop signs on Paul Street at King and Jane intersections
• Public request for speed reduction on Gorsline Road
• Public request for lighting at the CR15 and CR35 intersection
• Public request for a 4-way stop on Ridley Street

Regular Council

The Council will review an executive summary for a 10-year community plan and discuss potential changes to Millennium Trail usage by-laws. Additionally, the Council is set to direct the allocation of settlement funds from the White Pines Wind Energy Project decommissioning toward tree planting and road rehabilitation.

• Presentation on the 10-Year Community Plan Executive Summary
• Resolution to direct staff to report on Millennium Trail by-law amendments regarding commercial services
• Allocation of $11,000 plus HST from White Pines Wind Energy Project settlement to the municipal tree planting program
• Allocation of $892,633.27 plus HST from White Pines Wind Energy Project settlement for rehabilitation of Royal Road, Bond Road, and Kaiser Road
• Review of the 2022 Municipal Accommodation Tax Financial Report

Built & Heritage Advisory Committee

The Built & Heritage Advisory Committee will review a heritage permit application for the reconstruction of the east chimney stack at Hudgin Log House. The committee will also consider re-establishing the Heritage Designation Working Group and discuss strategic priority setting.

• Heritage permit application for Hudgin Log House chimney reconstruction
• Re-establishment of the Heritage Designation Working Group
• Updated Master List of Permits
• Strategic and Priority Setting Session

Committee of the Whole

The Committee of the Whole will consider renewing the Enbridge Gas franchise agreement and discuss a proposal to reduce the 2024 operating budget. Additionally, Alternatives for Women will present on their mission and services regarding domestic violence.

• Renewal of Enbridge Gas franchise agreement
• Proposal for 10% ($3 million) reduction to the 2024 operating budget
• Deputation by Julie Watson of Alternatives for Women
• Closed session regarding potential land acquisition or disposition

Regular Council

The Prince Edward County Council will consider using $436,643 from the Tax Rate Stabilization Reserve to fund enhanced land ambulance evening services for 2023. The meeting also includes deputations regarding a rural homelessness series and a proposed nurse practitioner office in Wellington.

• $436,643 requested from Tax Rate Stabilization Reserve for ambulance services
• Deputation regarding 8-part series on rural homelessness
• Deputation regarding nurse practitioner office in Wellington
• Quinte Waste Solutions Board Agreement Renewal Report
• Zoning by-law amendments for McKinley Crossroad, Danforth Road, and Gore Road

Built & Heritage Advisory Committee

The committee will elect a new Chair and Vice-Chair and review orientation procedures for advisory boards. Members will also discuss potential cemetery acquisitions and the re-establishment of the Heritage Permit Task Team.

• Election of Committee Chair and Vice-Chair
• Report on potential cemetery acquisitions
• Re-establishment of the Heritage Permit Task Team
• Renewal of Community Heritage Ontario membership
• Review of the updated Master List of Permits

Planning and Development Committee Meeting

The Planning and Development Committee is considering several applications for land consent, rezoning, and official plan amendments. Decisions include approvals for properties in North Marysburgh, Ameliasburgh, and Hillier, while one application for 2983 County Road 8 was denied.

• Consent and rezoning approval for West of 382 McKinley Crossroad (B35-22 & Z35-22)
• Consent and rezoning approval for North of 707 Gore Road (B39-22 & Z41-22)
• Consent and rezoning approval for 1122 Danforth Road (B36-22 & Z39-22)
• Denial of consent and rezoning for 2983 County Road 8 (B11-22 & Z9-22)
• Official Plan Amendment and rezoning approval for North of County Road 7 (OPA-08-21 & Z100-21)

Environmental Advisory Committee

The Environmental Advisory Committee will elect a new Chair and Vice-Chair and review committee procedures. Members will also discuss a draft lawn naturalization By-Law and the re-establishment of the Natural Cover Working Group.

• Election of Committee Chair and Vice-Chair
• Verbal report on draft lawn naturalization By-Law
• Re-establishment of the Natural Cover Working Group
• Request for Council approval for staff support for a strategic planning session
• Invitation for Michael Michaud to present on planning by-laws and studies

Police Services Board

The Police Services Board will meet virtually to discuss the 2023 operating budget and updates on the Community Safety & Well-Being Plan. The agenda also includes a report on the revenue impact of police blitzes and a report from the Detachment Commander.

• Discussion of the 2023 Police Services Board operating budget
• Verbal report on police blitzes and municipal revenue impact
• Update on the Community Safety & Well-Being Plan working group and facilitator hiring
• Detachment Commander report regarding the Ontario Police Services Act
• Election of Board Chair and Vice-Chair

Accessibility Advisory Committee

The committee will elect a new Chair and Vice-Chair and review the 2022 successes and 2023 action plan for the Multi-Year Accessibility Plan. Members will also conduct a site plan review for the Cork and Vine Development, Block 55, Phase 1B.

• Election of Committee Chair and Vice-Chair
• Presentation on 2022-2026 Advisory Boards and Committees orientation
• Review of Multi-Year Accessibility Plan 2022 successes and 2023 action plan
• Site plan review for Cork and Vine Development, Block 55, Phase 1B

Committee of the Whole

The Committee of the Whole will hear presentations regarding increased evening paramedic services and the Hastings Prince Edward Integrated Mobile Police and Co-Response Team. Additionally, Council will consider a report to declare several parcels of municipal land surplus for divestiture.

• Presentation on Hastings Prince Edward Integrated Mobile Police and Co-Response Team
• Presentation on THRIVE and the Community Economies Pilot Project
• Request for increased evening paramedic services
• Declaration of Sheba's Island, Hallowell as surplus land
• Declaration of Highway 62 and May Road, Hallowell as surplus land

Regular Council

The Prince Edward County Council will consider authorizing a request for proposals to hire an Integrity Commissioner for a five-year term. The meeting also includes presentations on the public library's annual report and deputations regarding youth services and council governance.

• Request for Proposals (RFP) for a five-year renewable Integrity Commissioner term
• 2022 Annual Report presentation by Prince Edward County Public Library & Archives
• Deputation regarding Recreation Outreach Centre (The ROC) youth programs
• Deputations regarding a resolution to review the Council governance structure
• Closed session regarding 2022-2026 Advisory Board and Committee Appointments

Committee of the Whole

The Committee of the Whole is reviewing the 2023 Tourism Management Summer Success Plan. Proposed actions include implementing a $306,900 tourism budget and establishing new rules for outdoor patios on municipal property.

• Implementation of a $306,900 budget for the 2023 Tourism Management Plan
• Proposed amendments to Fees & Charges By-Law 192-2022 and Parking By-Law 75-2021
• Request for Proposals for revenue-generating electric vehicle DC Fast Chargers
• Proposed five-year public use agreement for the CML Snider School parking lot
• Approval of a By-Law to Regulate Outdoor Patios on Municipal Property

Regular Council

The Prince Edward County Council will review a Development Charges Background Study and related by-laws. The meeting also includes presentations on regional housing and a proposed system expansion for Cherry Valley.

• Approval of Development Charges Background Study (FIN-02-2023)
• By-laws to impose development charges for highway, ambulance, fire, parks, waste, library, and long-term care services
• Presentation on the '7 in 7' regional housing plan
• Deputation regarding Cherry Valley system expansion project
• Deputation regarding Rogers Tower C8517 reassessment

2023 Operating Budget

The provided document contains only portal login information and does not include a meeting agenda or any discussion items. There are no decisions, proposals, or budget details present in the record.

Regular Council - Operating Budget Part 2

The provided document contains only portal login information and no meeting agenda. There are no items listed for discussion or decision.

2023 Operating Budget - 23

The Council will meet to review the 2023 Draft Operating Budget, including tax-supported and rate-supported overviews. The session includes presentations from the CAO and Director of Finance and IT regarding budget details.

• Overview of the 2023 tax supported Operating Budget
• Overview of the 2023 rate supported Operating Budget
• $40,000 for the Downtown Revitalization Grant
• $100,000 for Physician Recruitment and Retention
• Discussion of debt-financed projects including Long Term Care Redevelopment

2023 Operating Budget Addendum

Dr. Anne Nancekievill will present a priority update regarding the physician shortage in Prince Edward County. The deputation highlights the impact of recent practice closures and requests funding to stabilize the County Docs program.

• Deputation by Dr. Anne Nancekievill regarding physician recruitment and retention
• Request for $100,000 to fund a full-time physician recruiter
• Request for $50,000 to implement program activities
• Request for $100,000 for physician incentive funding

Planning and Development Committee Meeting

The Planning and Development Committee will receive a presentation from WSP regarding the upcoming update to the County's Zoning By-law. The update aims to ensure the by-law conforms to the 2021 Official Plan and current provincial regulations. The committee will also receive information on items approved under Delegated Authority.

• Presentation on the Zoning By-law Update process and engagement work plan
• Removal of Holding (H) symbol for lands at PT LTS 10-13 CON SECP, Ward of Ameliasburgh (Z34-22)

Nominating Committee

The Nominating Committee will review the Public Appointment Policy and the scoring matrix used for candidate recruitment. The committee will also move into a closed session to discuss Board and Committee appointments.

• Review of Public Recruitment & Scoring Matrix
• Review of CLS-07 - Public Appointment Policy
• Closed session to discuss Board/Committee appointments

2023 Capital Budget - 02 - 03 Feb 2023 (livestream purposes only)

The provided document contains only portal login information and does not include a meeting agenda. No decisions, discussions, or items are listed for the February 3, 2023, meeting.

2023 Capital Budget - 02 - 03 Feb 2023 (livestream purposes only)

The provided document contains only portal login information and does not include a meeting agenda. No specific items, discussions, or decisions are listed for the February 2, 2023, meeting.

2023 Capital Budget Addendum

A volunteer group presented a deputation to Council regarding the need for climate change mitigation and adaptation planning. The presentation highlighted that the Draft 2023 Budget currently makes no provision for funding these areas.

• Deputation by Jane Lesslie regarding Climate Change Planning and budget implications
• Discussion of 7-year financial trends including a 5.2% CAGR in total revenue
• Review of climate-related impacts including 2016 and 2019 flooding and 2022 snowstorms
• Discussion of Bill 23 and its projected $1 million impact on development charge revenues

2023 Capital Budget - 01

The provided text contains only portal login information and does not include a meeting agenda or any substantive content. There are no items to report for this session.

Special Council

Council is reviewing a proposal for two battery energy storage system (BESS) projects at 493 and 500 Mowbray Road. The meeting includes a deputation regarding the projects and a potential resolution to provide municipal support for the proponent's application to the IESO.

• Proposed Battery Energy Storage System (BESS) at 500 Mowbray Road (3 MW/12 MWh)
• Proposed Battery Energy Storage System (BESS) at 493 Mowbray Road (3 MW/12 MWh)
• Deputation by Solar Flow-Through Funds and Abundant Solar Energy regarding BESS IESO RFP
• Appointment of Council members to various external and internal boards and committees
• By-law to amend 2023 Fees & Charges

Regular Council

The Council will hear deputations regarding municipal funding for poverty reduction, seniors' active living, and fitness centre support. Additional items include a request to research management for large domestic farm animals and several by-law considerations.

• Deputation: $60,000 request for Prince Edward Learning Centre Financial Empowerment Program
• Deputation: Request to reaffirm $13,450 cash and $11,840 in-kind support for Seniors Active Living Programs
• Deputation: Business case for Prince Edward Fitness & Aquatic Centre (PEFAC) support
• Resolution: Researching management for large domestic farm animals running at large
• By-law: Amending County Zoning By-law No. 1816-2006 for multiple properties

Prince Edward County Affordable Housing Corporation

The Board is reviewing the 2022 financial performance and discussing progress on affordable housing developments. Items include a draft communications plan, new tenancy eligibility criteria, and the 2023-2026 strategic plan.

• Review of 2022 financial performance showing $1,834,441 in total assets
• Discussion of affordable housing development reports
• Development of a draft Communications Engagement Plan (CEP)
• Approval of draft Eligibility Criteria Definitions and Priorities for tenancy recruitment
• Scheduling of a Strategic Planning Session for no later than March 2023

Special Committee of the Whole

The provided document contains only portal login interface text and does not include a meeting agenda or any items for discussion. No decisions, proposals, or topics were identified.

Planning and Development Committee Meeting

The Planning and Development Committee met to consider multiple applications for land severance and zoning amendments across various wards. The committee decided to deny one application at 2983 County Road 8 and approved three others subject to specific conditions regarding drainage, road widening, and water supply.

• Denied consent and rezoning (B11-22 & Z9-22) for Drew Harrison Farms Inc. at 2983 County Road 8
• Approved consent and rezoning (B65-21 & Z56-21) for 25 Prinyer's Cove Crescent with road widening and drainage conditions
• Approved consent and rezoning (B30-22 & Z31-22) for 6 John Street involving sewer/water service updates
• Approved consent (B31-22) for 2511 County Road 15 subject to hydrogeological study and road widening

Special Council

This special meeting is held for the purpose of receiving advice subject to solicitor-client privilege and for the education and training of Council members. The meeting is scheduled to take place in a closed session.

• Closed session for solicitor-client privilege advice
• Closed session for Council education and training

Committee of the Whole

The Committee of the Whole is reviewing a background study for proposed development charges to recover capital costs from new growth. Staff are also directed to incorporate a five-year capital road network improvement plan into the 2023 budget process.

• Presentation on the 2023 Development Charge Background Study
• Deputation regarding Hillier Town Hall
• Pre-budget discussion on Road Network Asset Management Planning
• Direction to staff to include a five-year capital road network improvement plan (Scenario 2)

Regular Council

The Council will hear multiple deputations regarding proposed battery energy storage systems in the County. Additionally, staff will present an update on the Corporate Strategic Plan and a resolution to investigate twinning with a Ukrainian community.

• Deputations regarding proposed battery energy storage systems (BESS)
• Corporate Strategic Plan Project Update presentation
• Resolution to investigate a twin-city relationship with a community in Ukraine
• Proposed 2023 Council and Committee meeting schedule
• Resolution to raise the Ukrainian flag at Shire Hall