Prince Edward County public meetings in 2024

Audit Committee

The Prince Edward County Audit Committee meets to discuss financial reports for periods ending June 30 and September 30, 2024. The committee will also receive a work plan discussion, the 2024 Audit Committee Annual Report to Council, the 2025 meeting schedule, and a presentation on the Risk Management Plan Overview.

• Financial Report for Period Ending June 30, 2024 (Report FIN-16-2024)
• Financial Report for Period Ending September 30, 2024 (Report FIN-17-2024)
• Risk Management Plan Overview presentation by Arryn McNichol, Director, Corporate and Legislative Services
• 2024 Audit Committee Annual Report to Council
• 2025 Schedule of Meetings

Regular Council

The Prince Edward County Council will meet on December 17, 2024, to discuss multiple municipal updates, including the updated County Housing Plan and an economic snapshot report. Council members will also consider a by-law to authorize a $225,000 funding agreement for electric vehicle charging ports, address a tax write-off report, and review committee recommendations on traffic speeds and invasive plants.

• Consideration of a by-law to authorize a $225,000 funding agreement with the Province of Ontario for electric vehicle charging ports
• Review of the 2024 Property Tax Write-Off Report totaling $2,481.03 under Sections 357 and 358 of the Municipal Act
• Presentation of the updated 2024 County Housing Plan and the Prince Edward County Economic Snapshot
• Deputations from the Wellington Community Association regarding the pending Wellington Main Street closure and the PEC Chamber of Commerce regarding their 2024 Year in Review
• Adoption of traffic speed amendments, including reducing speed along Long Point Road to 40 km/h and adjusting speed limits on County Road 15

Special O.P.P. Detachment Board

The Prince Edward County OPP Detachment Board is holding a special virtual meeting to receive the 2024 operating budget statement, a verbal report on complaints and secondary activities under the Ontario Community Safety and Policing Act, and the detachment commander's report. The agenda is largely procedural, with no decisions on new policies or contracts.

• 2024 operating budget: $4,541,704 net to be raised, 83.55% spent as of Nov 2024
• Verbal report on Part VIII (Complaints) and Section 89 (Secondary Activities) of the Ontario Community Safety & Policing Act
• Detachment Commander Report for October 2024
• Next meeting scheduled for March 20, 2025

Planning and Development Committee Meeting

The Planning & Development Committee is meeting to consider five separate applications for land severances, zoning by-law amendments, and a draft plan of subdivision. The committee will evaluate proposals for properties in South Marysburgh, Ameliasburgh, Picton, and Bloomfield/Hallowell. Each item involves specific conditions for approval, such as road widening, drainage reviews, and environmental protections.

• Consent and rezoning for 2970 County Road 13 (B17-24 & Z25-24)
• Consent and rezoning for 1381 County Road 3 (B18-24 & Z27-24)
• Rezoning for 11 MacSteven Drive (Z30-24)
• Official Plan Amendment, subdivision, and rezoning for 13437 Loyalist Parkway (13-T-21-503)
• Rezoning for 3038 County Road 3 (Z14-23)

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will receive a GIS demonstration of the heritage map, discuss two draft plan of subdivision applications (files 13-T-24-504 and 13-T-24-505), and receive updates on the Wellington Heritage Conservation District Implementation Plan, working groups, and the 2024 report to Council. The meeting also includes routine adoption of minutes and scheduling for 2025.

• GIS demonstration of heritage map by Grant Hopkins, Supervisor, GIS
• Draft Plan of Subdivision Application 13-T-24-504 (Base 31) - Village A
• Draft Plan of Subdivision Application 13-T-24-505 (Base 31) - County Road 22 and Kingsley Road
• Update on Wellington Heritage Conservation District Implementation Plan
• 2024 report to Council and 2025 schedule of meetings

Environmental Advisory Committee

The Environmental Advisory Committee will review three active planning files, including an Official Plan Amendment for Shore Land designations and a subdivision application for the Base 31 site. The committee will also receive updates from its internal working groups and discuss its 2024 report to Council and future work plan.

• Official Plan Amendment (OPA-04-24) regarding Shore Land Designation
• Draft Plan of Subdivision (13-T-24-505) for Base 31 at County Road 22 and Kingsley Road
• Zoning By-Law Amendment (Z9-24) for Wesley Acres

Agriculture Advisory Committee

The Agriculture Advisory Committee will meet to discuss the Economic Development Action Plan, a draft Municipal Right of Way By-Law, and a resolution regarding noxious weeds. The committee will also review planning files, including a subdivision application for Base 31 at County Road 22 and Kingsley Road, and discuss their 2024 report to Council and future work plan.

• Presentation on the Economic Development Action Plan
• Discussion of draft Municipal Right of Way By-Law
• Discussion of Prince Edward Federation of Agriculture resolution on noxious weeds
• Endorsement of planning submissions for Base 31 (File 13-T-24-505) and OPA-05-24

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will debrief its November 29 facilitated discussion on priorities, receive a staff report on recent activities and the action tracker, and accept a board member's resignation. The meeting also includes confirming the agenda and adopting minutes from previous meetings.

• Debrief on facilitated discussion regarding Corporation priorities held November 29, 2024
• Receive staff report HC-17-2024 on activities since November 12, 2024 and action tracker update
• Accept resignation of board member Rebecca Loewen
• Adopt minutes from November 12, 2024 and November 29, 2024 meetings

Regular Council - 06 Dec 2024 - 2025 Capital & Operating Budget

Council will meet to discuss the 2025 Capital and Operating Budget for Prince Edward County. The meeting will take place at Shire Hall in Picton and will be available to the public via livestream on the County's website.

• 2025 Capital and Operating Budget discussion

Regular Council - 05 Dec 2024 - 2025 Capital & Operating Budget

Prince Edward County Council is meeting to discuss the 2025 Capital and Operating Budget. This session is the primary venue for reviewing the county's financial plans for the upcoming year.

• 2025 Capital Budget review
• 2025 Operating Budget review

Regular Council - 04 Dec 2024 - 2025 Capital and Operating Budget

The Prince Edward County Council is meeting on December 4, 2024, to address the 2025 Capital and Operating Budget. The provided agenda is limited to procedural information regarding the meeting's livestreaming and recording.

• 2025 Capital and Operating Budget discussion

Regular Council - 03 Dec 2024 2025 Capital and Operating Budget

The Council of the Corporation of the County of Prince Edward is scheduled to meet for the 2025 Budget Agenda at Shire Hall in Picton. The agenda provided contains only a call to order and notes that the meeting will be livestreamed and recorded on the County's website.

2025 Capital & Operating Budget - December 02-06, 2024 - Agenda

Prince Edward County Council is meeting over multiple days to review, discuss, and vote on the 2025 draft tax and rate-supported capital and operating budgets. The agenda includes presentations from municipal staff, public deputations on infrastructure and budget priorities, and project reapprovals from the previous budget year.

• Reapproving 2024 unstarted capital projects including Jack Taylor Park washroom ($99,000), Wilkenson Park outdoor rink ($80,000), and Consecon Park picnic shelter ($40,000)
• Raising an additional $1,014,973 (2%) on the 2025 tax levy for the Long-Term Care Build
• Allocating $110,000 from 2024 Municipal Accommodations Tax revenue for U-Ride ($30,000), portable toilets in parks ($30,000), and the PEC Art Fund ($50,000)
• Capital equipment allocations including $185,000 for SCADA computer replacements and software updates (EQG-0019) and $130,000 for Lalor Street Pump Station pump replacement (EQG-0337)

Regular Council - 02 Dec 2024 - 2025 Budget Addendum

Prince Edward County Council is meeting to receive public deputations and review the detailed 2025 capital and operating budget. The agenda includes presentations regarding road safety on Elm Street and various inquiries from residents concerning municipal debt, tax levies, and specific project funding.

• Deputation regarding unsafe conditions on Elm Street (Capital Project INI-0214WW)
• Presentation of the 2025 Capital and Operating budget
• Public deputations regarding 2025 budget concerns, including tax levy impacts and debt levels

Prince Edward County Affordable Housing Corporation - SPECIAL MEETING

The Prince Edward County Affordable Housing Corporation held a special meeting on November 29, 2024, to receive and discuss a facilitated presentation regarding the corporation's priorities, strategic plan, business plan, and housing landscape led by CAO Marcia Wallace and Executive Assistant Theresa Collins-Ruban. The meeting served as a review session covering corporate frameworks, action trackers, and operational guidelines.

• Facilitated Discussion Regarding the Prince Edward County Affordable Housing Corporation Priorities

Traffic Advisory Committee

The Prince Edward County Traffic Advisory Committee meets to discuss multiple public requests for traffic calming, speed reductions, and signage changes across the municipality. Agenda items include verbal reports on previous requests for County Road 7, County Road 15, County Road 2, Fish Lake Road, and Danforth Road, alongside discussions on school zone signage for Sophiasburgh Central School, a traffic calming process review, and the 2025 meeting schedule.

• Recommendation to Council to amend Rate of Speed By-Law 4473-2019 Schedule 'C' to remove time and date restrictions for Sophiasburgh Central School zone on County Road 15 in Demorestville
• Public request for speed reduction and signage on County Road 7 between Prinyer's Cove Crescent and Cressy Bayside Drive
• Verbal reports regarding speed reduction and signage requests for County Road 15, County Road 2 through Allisonville, Fish Lake Road, and Danforth Road
• Discussion regarding traffic calming and speed review request process
• Transit Strategy Task Team update and 2025 Schedule of Meetings

Regular Council

Council will meet to consider the construction contract for the new 160-bed H.J. McFarland Memorial Home and review development plans for the former Queen Elizabeth School property. The agenda also includes updates on paramedic services, OPP policing, and the approval of the 2025 interim tax levy. Additionally, Council will address a request to reconsider a previous decision regarding the Cold Creek subdivision.

• Award $67,110,000 contract to Matheson Constructors Limited for the new H.J. McFarland Memorial Home
• Negotiate redevelopment of the former Queen Elizabeth School property with New View Holdings
• Approve 2025 interim tax levy with installment due date of March 17, 2025
• Reconsideration of Cold Creek subdivision (File No. 13-T-24-503 and Z10-24)
• Designate Prince Edward Point Lighthouse and Blizzmax Barn/Mennacher House as heritage sites

O.P.P. Detachment Board

The Prince Edward County OPP Detachment Board is meeting to receive updates on municipal policing, the Community Safety & Well-Being Plan, and the 2024 operating budget. The board will also consider amendments to the Community Safety & Well-Being Working Group's terms of reference and discuss the 2025 meeting schedule.

• Amendments to the Community Safety & Well-Being Working Group Terms of Reference
• Review of the 2024 OPP Detachment Board Operating Budget Statement
• Appointment of a board representative to the Community Safety & Well-Being Working Group
• Recognition of the retirement of OPP Constable Karen German
• Presentation on the OPP Municipal Policing Bureau by Janet Feaver

Planning & Development Committee Meeting

The Prince Edward County Planning & Development Committee is meeting to consider statutory public meetings for several property rezoning and consent applications, including proposals on Treasure Cove Lane, Willow Creek Road, Barker Street, and Nicholas Street. The committee will also discuss proposed planning and development committee process enhancements and an interim control by-law for the urban centres of Picton, Wellington, and the Village of Bloomfield.

• Rezoning File No. Z29-24 for 81D Treasure Cove Lane (Ward 8, North Marysburgh)
• Consent and Zoning File Nos. B14-24 & Z21-24 for 89 Willow Creek Road (Ward 7, Hillier)
• Consent File No. B13-24 for 24 Barker Street (Ward 1, Picton)
• Official Plan Amendment & Rezoning File Nos. OPA-03-24 & Z16-24 for Nicholas Street and Cumberland Street (Ward 1, Picton)
• Consideration of an Interim Control By-law for the Urban Centres of Picton, Wellington, and Village of Bloomfield

Built & Cultural Heritage Advisory Committee - Special Meeting

The Built & Cultural Heritage Advisory Committee is holding a special meeting to receive a training presentation from the Ministry of Citizenship and Multiculturalism. The session will focus on the Ontario Heritage Act, including recent legislative changes under the More Homes Built Faster Act, 2022 (Bill 23).

• Presentation on Ontario Heritage Act training by Ministry representatives
• Review of Bill 23 impacts on heritage property designation and conservation districts

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to discuss various municipal projects, including parkland development, a draft film policy, and a subdivision application. The committee will also review its 2024 work plan and report to Council, and approve the 2025 meeting schedule.

• Review of Parkland Dedication Projects for Downes Avenue park
• Discussion of Draft Film Policy regarding municipal property access
• Review of Draft Plan of Subdivision Application 13-T-24-504 at County Road 22 and Kingsley Road
• Approval of 2025 Accessibility Advisory Committee meeting schedule

Nominating Committee

The Prince Edward County Nominating Committee will meet on November 14, 2024, to confirm the agenda and adopt minutes from their June 13, 2024, meeting. The committee will then move into a closed session to discuss appointments to advisory committees and working groups.

• Closed session regarding advisory committee and working group appointments

Committee of the Whole

The Committee of the Whole is reviewing several staff reports, including a major update to the Community Grants Policy with proposed 2025 budget allocations, a health initiatives update, a proposed approach to automated speed enforcement, and a building assessment inventory. The meeting includes recommendations for Council to receive reports and direct staff actions, with decisions to be made at a future Council meeting.

• Rescind FIN-09 and approve new Community Grants Policy; $144,716 for Under $15,000 Cash Grant Stream, $20,000 for In-Kind Stream in 2025
• $90,000 Exceptional Funding Partnership for theROC Youth Services in 2025 and 2026
• Amend Community Care for Seniors funding to single cash allocation of $27,390 in 2025 and 2026
• $50,000 contribution to proposed County Foundation PEC Arts Fund funded by Municipal Accommodations Tax
• Direct CAO to execute addendum to Physician Recruitment Agreement with Prince Edward Family Health Team; approve land use agreement with Quinte Health for parking lot at 375 Main Street Picton for hospital construction

Regular Council

Council will meet to review departmental reports, including a $476,660.02 contract for fire safety upgrades at the H.J. McFarland Memorial Home. The agenda also includes a grant application for Bloomfield Main Street infrastructure and updates from community organizations. Additionally, Council will consider several by-laws, including the 2025 Fees and Charges schedule.

• Contract with Troy Life & Fire Safety Ltd. for $476,660.02 for H.J. McFarland Memorial Home fire safety upgrades
• Connecting Link funding application for Bloomfield Main Street (Highway 62)
• 2025 Fees & Charges By-Law
• Heritage designation for 17811 Loyalist Parkway
• Guardian Network training session on December 13, 2024

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation board meets to review the 2023 audit findings report presented by KPMG, along with financial reports and housing project updates. The board also discusses entering into a pro-bono consulting agreement with Management Advisory Service for fundraising support and receives updates regarding the Disraeli Street and Niles Street housing projects.

• Review and approval of the 2023 Audit Findings Report presented by KPMG
• Authorization for the Chair and Vice-Chair to enter into a Volunteer Consultant Terms of Engagement agreement with Management Advisory Service for fundraising assistance without charge
• August to October 2024 Financial Report (Report HC-15-2024)
• Project update on the Disraeli Street affordable rental housing project by Duncan Patterson Architecture
• Environmental monitoring program and Phase 2 ESA updates for the 230 Niles Street, Wellington, affordable rental housing project site

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is meeting to discuss several heritage-related items, including a recommendation to Council for the heritage designation of 17811 Loyalist Parkway. The committee will also review a draft film policy, discuss the 2025 Community Heritage Ontario Conference, and receive updates on various task teams and working groups.

• Recommendation to Council for heritage designation of 17811 Loyalist Parkway
• Discussion of Draft Film Policy
• Discussion of 2025 Community Heritage Ontario Conference
• Appointment of Edwin Rowse to the Heritage Permit Task Team
• Review of Wellington Heritage Conservation District Implementation Plan

Environmental Advisory Committee

The Prince Edward County Environmental Advisory Committee will meet virtually via Zoom to discuss committee business, including a presentation on electric vehicles by Mary Mallin of Plug'n Drive, working group updates, and the 2025 meeting schedule. The committee will also review discussions from the 2024 Climate Connections Conference and update its work plan.

• Presentation on Electric Vehicles by Mary Mallin, Manager of Events and Logistics at Plug'n Drive
• Discussion regarding the 2024 Climate Connections Conference highlights and notes
• Working Group updates from Communications, Planning, Natural Cover, and Climate Action Plan working groups
• Discussion on the 2025 Schedule of Meetings
• Discussion on the Environmental Advisory Committee Work Plan

Audit Committee - SPECIAL MEETING- 30 Oct 2024 - RESCHEDULED FROM 17 OCT 2024

The Audit Committee is meeting to discuss the draft Terms of Reference for a Development Charges Background Study, which will update fees for growth-related infrastructure. The committee will also consider three deferred motions: a third-party review of project management capacity, a staff review of projects over $2,000,000, and a debt position analysis. These items address concerns about the County's financial capacity and oversight of major projects.

• Draft Terms of Reference for Development Charges Background Study
• Motion for third-party review of project management capacity
• Motion for staff review of projects over $2,000,000
• Motion for debt position analysis, noting $29.8M temporary borrowing to become long-term debt

Agricultural Advisory Committee

The Agricultural Advisory Committee will consider recommending that Council host a Guardian Network training session on December 13, 2024, provided by Agriculture Wellness Ontario. They will also discuss the 2025 meeting schedule and their work plan. The meeting is largely procedural, with the main substantive item being the training recommendation.

• Recommendation to host Guardian Network training on December 13, 2024 at a Town Hall (location TBD)
• Approval of minutes from July 15, 2024 meeting
• Discussion of 2025 meeting schedule
• Discussion of work plan

Committee of the Whole

The Committee of the Whole will discuss proposed amendments to the municipal parking by-law, including new winter parking restrictions and parking prohibitions on Wellington Main Street. The committee will also review the 2025 Fees & Charges By-Law, consider a service agreement extension for Uride, and evaluate updates to municipal records management policies.

• Amendments to Parking By-Law 75-2021, including a new 12:00 a.m. to 6:00 a.m. winter parking ban from Dec 1 to March 31
• Proposed parking restriction on Wellington Main Street near 410 Main Street
• Extension of Uride service agreement until December 31, 2025, with $30,000 in funding
• Suspension of the Taxi Business Support Grant program and return of $36,000 to reserves
• Approval of 2025 Fees & Charges By-Law

Regular Council

Prince Edward County Council is meeting to consider several items, including closing and selling road allowances near Mountainview Airport, a perpetual sponsorship agreement with the Rotary Club of Wellington for naming rights, and a request to include County Road 49 rehabilitation in the 2025 budget if $20 million in provincial funding is received. Council will also hear presentations on public health and primary care, and consider resolutions on integrity commissioner services, area-rated taxes, salt brine use, and oil reuse.

• Close and declare surplus two road allowances near Mountainview Airport (Parts 6 and 7 of 47R-8655)
• Perpetual sponsorship agreement with Rotary Club of Wellington for naming rights of Multipurpose Room at Wellington and District Community Centre
• County Road 49 rehabilitation as capital project in 2025 budget, conditional on $20 million provincial funding
• Terminate Integrity Commissioner Robert Swayze and appoint Aird & Berlis LLP as interim
• Explore property tax area-rated system for urban and rural areas

Appeals Committee

The Appeals Committee will hear two appeals: one regarding a property standards order for 326 Jericho Road and another regarding a muzzle and leash order under the County's dog by-law. The committee will also adopt minutes from its July 15, 2024 meeting and may enter closed session for legal advice.

• Appeal 03-2024: 326 Jericho Road — request to rescind a property standards order (By-Law 4250-2018)
• Appeal 04-2024: Muzzle and Leash Order — request to amend an order under the dog by-law (By-Law 2958-2011)
• Adoption of July 15, 2024 meeting minutes
• Possible closed session under Municipal Act for solicitor-client privilege
• 2025 meeting schedule for statutory and advisory boards

Planning and Development Committee Meeting

The Planning & Development Committee will hold statutory public meetings to consider three separate land use applications. The committee will review proposals for a zoning amendment at 184 County Road 28, a consent and zoning amendment for 910 County Road 3, and a draft plan of subdivision and zoning amendment for the Cold Creek Subdivision in Hallowell.

• Rezoning for 184 County Road 28 (File Z23-23) to permit residential and garden nursery uses
• Consent and zoning applications for 910 County Road 3 (Files B19-22, B20-22, B21-22, Z25-22)
• Draft Plan of Subdivision and zoning for Cold Creek Subdivision (Files 13-T-24-503, Z10-24)
• Receipt of information regarding items approved under Delegated Authority By-Law 98-2020

Prince Edward County Affordable Housing Corporation

The Board is meeting to discuss administrative updates, including project management staffing, strategic and business planning, and fundraising initiatives. The agenda includes a closed session to discuss property security and financial information, as well as a review of staff reports regarding ongoing housing developments.

• Closed session to discuss property security and financial/trade information
• Staff report HC-14-2024 regarding project updates and action tracker
• Review of draft job description for a Project Manager, Housing
• Approval of affordable housing webpage disclaimer
• Update on Strategic Plan and Business Plan approach

Committee of the Whole

The Committee of the Whole will receive presentations and reports, including a public meeting on closing a road allowance between Ameliasburgh and Sophiasburgh Wards, an update on the Period Poverty Pilot Project, a proposed Public Art Plan for 2025-2030, and pre-budget 2025 direction. Decisions or discussions will guide future capital projects, the continuation of the period poverty program, and a potential three-year public art partnership.

• Public meeting to close, declare surplus, and convey a portion of road allowance between Ameliasburgh and Sophiasburgh Wards
• Report RCF-04-2024: Approve continuation of Period Poverty project, include product costs in annual operating budgets
• Report RCF-05-2024: Approve draft 2025-2030 Public Art Plan, direct staff to return with Public Art Policy in Q2 2025
• Proposed three-year partnership with County Arts (2025-2027) at $30,000 per year for public art program administration
• Pre-Budget 2025 Direction: defer non-grant-supported capital projects, continue Municipal Finance Tax Relief Grant, revise ice allocation policy, end portable toilets in parks and boat launches

Water & Wastewater Rates Community Committee - 09 Oct 2024 - RESCHEDULED FROM 18 SEPT 2024

The Water & Wastewater Rates Community Committee will review the 2024 rate-supported capital and operating budgets. The meeting also includes a discussion regarding capital projects and findings from a 2021 study.

• 2024 Rate Supported Capital Budget totaling $10,667,600
• 2024 Rate Supported Operating Budget review
• Picton Main St Reconstruction Phase 3 (Water: $4,031,800; Wastewater: $5,705,400)
• Picton WWTP Aeration Blower replacement ($115,000)
• Laylor Street Pump Station Pump Replacement ($140,000)

Regular Council

Council will consider approving the 2025 meeting schedule for Council and advisory boards, including a move to continue holding these meetings electronically. The agenda also includes a contract award for winter maintenance services and updates from the Prince Edward County Memorial Hospital Foundation and the Prince Edward County Winegrowers Association.

• Award of winter maintenance contract to Terra Vista Landscape Firm
• Approval of 2025 Council and Committee meeting schedule
• By-law to authorize settlement with Abna Investments Ltd. (Picton Terminals)
• Traffic Advisory Committee recommendations for speed reduction and signage on County Roads 2, 12, and 32
• Appointment of public and youth members to the Transit Strategy Task Team

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will receive a deputation from Victoria Taylor on the Delhi Park Accessibility, Community Connections + Active Transportation Plan, which proposes a phased 10+ year improvement of paths and entrances. The committee will also discuss heritage training, receive updates from working groups, and review an updated Master List of Heritage Permits.

• Deputation on Delhi Park plan, including proposed Phase 1 path connecting Macaulay Village to Picton Main Street (1.7 km)
• Discussion on heritage training
• Updates from Heritage Designation Working Group, Heritage Permit Task Team, and Cemetery Task Team
• Updated Master List of Heritage Permits (2021-2022) to be received
• Work Plan discussion

Environmental Advisory Committee

The Prince Edward County Environmental Advisory Committee will convene virtually to review watershed monitoring data from Quinte Conservation, discuss the Municipal Climate Internship program, and receive updates from its working groups. The agenda includes discussions on mid-term planning and the committee's ongoing work plan.

• Presentation on the 2023 Watershed Monitoring Programs Report by Quinte Conservation representatives Mark Boone and Kaitlin Maurer
• Discussion regarding the Municipal Climate Internship Program
• Mid-Term Committee Planning Discussion
• Working Group Updates from Communications, Planning, Natural Cover, and Climate Action Plan Working Groups
• Work Plan Discussion

Committee of the Whole

The Committee of the Whole will hear deputations and consider staff reports on two main issues: whether the municipality must provide solid waste collection to freehold homes in the Port Picton subdivision, and a draft by-law to regulate public right-of-way usage related to Glen Lane. Staff recommend against assuming waste collection for Port Picton, citing private roads and agreements, and propose a charge-back process for future developments. The committee will also receive deputations from residents about Glen Lane.

• Deputation from David J. Potts regarding Glen Lane
• Deputation from Billy Wright regarding Glen Lane
• Deputation from Greg Locke regarding solid waste collection for Port Picton Homes
• Report OPS-12-2024: Assessment of responsibility for solid waste collection to Port Picton freehold condominium residents
• Report CLS-19-2024: Draft by-law to regulate usage of public right of ways (Glen Lane)

Traffic Advisory Committee

The Traffic Advisory Committee is meeting to address several public requests for speed reductions, traffic calming, and signage across various County roads. The committee will also review departmental reports regarding traffic calming in West Lake, passing zones on Loyalist Parkway, and parking amendments for Picton Main Street. Additionally, the committee will discuss a draft film policy and move into a closed session to discuss appointments to the Transit Strategy Task Team.

• Installation of Rb-1 signage at three locations on County Road 12 in West Lake
• Removal of passing zones on Loyalist Parkway from County Road 3 to 180m south of Taft Road
• Installation of Wa-101R signage and a flashing beacon on County Road 32 in Bloomfield
• Amendment to By-Law 75-2021 to add three 15-minute parking spots on Picton Main Street

Regular Council

Prince Edward County Council will consider awarding contracts for the installation of a new sidewalk on Union Street and fire safety upgrades at the H.J. McFarland Memorial Home. The meeting also includes a presentation on a public health merger and a deputation regarding a recent Integrity Commissioner report. Council will also review several by-laws, including one for a $18,367,500 transfer payment agreement for housing-related water infrastructure.

• Award $441,155 contract to Earth-Crete Ontario Inc. for Union Street sidewalk
• Award $476,660.02 contract to Troy Life & Fire Safety Ltd. for H.J. McFarland Memorial Home fire upgrades
• Authorize $18,367,500 transfer payment agreement for Housing Enabling Water Systems Fund
• Zoning amendment by-law for 128 Simpson Road
• Resignation of David Kelly from the Hillier Ward Recreation Committee

O.P.P. Detachment Board

The O.P.P. Detachment Board will meet to discuss operational updates, including a review of the 2024 operating budget and the adoption of new board rules and procedures. The agenda also includes a deputation regarding the St. Leonard's YouthReach program and a report from the Detachment Commander on local policing matters.

• Review of 2024 Operating Budget Statement
• Endorsement of the Neighbourhood Watch – Neighbourhood Protect Program
• Approval of the Prince Edward County O.P.P. Detachment Board Rules and Procedures
• Deputation from St. Leonard's Community Support regarding the YouthReach program

Planning and Development Committee Meeting

The Planning and Development Committee is holding statutory public meetings to consider three applications: a consent and rezoning for 910 County Road 3, a draft plan of subdivision and rezoning for the Cold Creek Subdivision, and a consent and rezoning for 128 Simpson Road. The committee will vote on whether to approve each application, subject to conditions. The agenda also includes a consent agenda for items without oral submissions and a report on minor variances approved under delegated authority.

• Consent and rezoning for 910 County Road 3 (Ward 4) to consolidate five lots into three, with conditions including road widening and drainage review
• Draft plan of subdivision and rezoning for Cold Creek Subdivision (Ward 2) by 2422092 Ontario Ltd.
• Consent and rezoning for 128 Simpson Road (Ward 5) with conditions including road widening and drainage plan
• Report on minor variances approved under Delegated Authority By-Law 98-2020 (files A1-24, A3-24, A7-24)

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (File No. A2-24) to allow a single detached dwelling approximately 130 metres from an active quarry, reducing the required 500-metre setback. The meeting also includes adoption of minutes from February 2024 and routine procedural items. The application is recommended for approval with conditions requiring covenants to notify future buyers of quarry operations.

• Minor variance A2-24 to reduce setback from Extractive Industrial (MX) Zone from 500m to 130m for dwelling east of 3033 County Road 7
• Conditions require registering covenants on title about adjacent quarry noise, dust, vibration, and fly rock
• Approval recommended by staff; public notice given December 1, 2023
• Adoption of minutes from February 21, 2024 meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive updates on parkland dedication consultations, a KPMG facilities condition assessment, DEI training, and other accessibility initiatives. They will also appoint a member to a planning working group and discuss the 2024 work plan.

• Parkland dedication projects consultation: Bloomfield Millpond Park, Athol-South Marysburgh School Public School Community Access, Big Island Boat Launch
• Facilities Condition Assessment update from KPMG (Appendix B)
• Appointment of Stuart Houlahan to the Site Plan and Planning Applications Working Group
• Update on DEI training and 'Forward Together' networking event (Oct 2, 2024)
• Discussion of 2024 Committee Work Plan

Special Meeting - Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will hold a special meeting to conduct an education session regarding the organization's history, procedures, and staff roles. The board will also receive an update from the Fundraising Working Group and a verbal report on architectural consulting services for the Disraeli Street affordable rental housing development.

• Verbal update on RFP PEC-HC-0002-2024 for Disraeli Street architectural services
• Update from the Fundraising Working Group regarding the AHC Capital Campaign
• Education session on Municipal Services Corporation history and service agreements
• Rescheduling of the October 14, 2024 meeting date

Committee of the Whole

The Committee of the Whole will review the second quarter report from the Chief Administrative Officer, which includes a recommendation to defer several municipal projects to the next term of Council. Additionally, the Committee will discuss operational changes for recycling, including the establishment of collection sites for non-eligible materials and extended hours at the Wellington and Sophiasburgh waste transfer sites.

• Proposal to defer projects including Millennium Trail Salem Road Rest Stop and various bylaw reviews
• Establishment of collection locations for non-eligible recycling materials at waste sites
• Extension of operating hours at Wellington and Sophiasburgh waste transfer sites to include Wednesdays
• Presentation on a Community Plan to provide Integrated Addictions Care
• Reappointment of a Councillor to the Water and Wastewater Rates Community Committee

Committee of the Whole

This agenda contains only portal navigation text and no actual agenda items. The meeting is scheduled for September 12, 2024, but no decisions or discussions are listed.

Regular Council

Prince Edward County Council is meeting to consider a $1,447,383 contract for the design of the new Wellington Wastewater Treatment Plant. Council will also consider a by-law to authorize a settlement agreement with Picton Terminals, following several public deputations regarding the legal and procedural status of the proposed deal. Additionally, staff are seeking direction to submit an application for the Housing Accelerator Fund 2.

• Award of $1,447,383 contract to CIMA Canada Inc. for Wellington Wastewater Treatment Plant design
• By-law to authorize Minutes of Settlement between the County and ABNA Investments Ltd. (Picton Terminals)
• Application for the Housing Accelerator Fund 2
• By-law to authorize a Financial Accountability Agreement with STAYPEC regarding Municipal Accommodation Tax revenues
• Appointment of two new By-Law Enforcement Officers

Environmental Advisory Committee

The Prince Edward County Environmental Advisory Committee discussed comments from the Natural Cover Working Group on the draft Site Alteration By-Law and reviewed Federation of Canadian Municipalities Adaptation in Action funding opportunities. The committee also received working group updates and discussed its ongoing work plan.

• Discussion of Natural Cover Working Group comments on the draft Site Alteration By-Law
• Review of Federation of Canadian Municipalities Adaptation in Action funding opportunities for feasibility studies and implementation projects
• Updates from the Communications Working Group, Planning Working Group, Climate Action Plan Working Group, and Natural Cover Working Group
• Discussion of the Environmental Advisory Committee work plan

Committee of the Whole

The Committee of the Whole will discuss financial reports regarding development charges and parkland reserve funds. They will also consider designating municipal land at 375 Main Street East in Picton for a new medical facility in partnership with the Prince Edward Family Health Team. Additionally, the committee will receive updates on the transition of Blue Box recycling services and a request to include Salem Road in a future road program.

• Designation of municipal land at 375 Main Street East for a medical facility
• Procurement of a consultant for a Development Charge Background Study
• 2023 Development Charge Reserve Fund balances: $7,565,602 (County Wide) and $388,681 (Wellington)
• Presentation on Blue Box Recycling transition scheduled for July 17, 2025
• Request to include Salem Road in the 2028-2033 5-Year Road Program

Regular Council

Council will consider awarding a $6,046,484 contract to Strong Bros. General Contracting Ltd. for the Wellington Sanitary Pumping Station and a $2,487,321 design contract to EVB Engineering for the new Wellington Regional Water Treatment Plant and Intake. Representatives from local developer groups, community associations, and builders are scheduled to address Council regarding the regional water treatment plant. Additionally, Council will review property tax write-offs, committee reports, and multiple by-laws concerning development charges and zoning amendments.

• Awarding a $6,046,484 contract to Strong Bros. General Contracting Ltd. for the Wellington Sanitary Pumping Station
• Approving $2,936,100 in long-term debt funded by development charges for capital project INI-0133
• Awarding a $2,487,321 design services contract to EVB Engineering for the new Wellington Regional Water Treatment Plant and Intake (Contract PEC-FAI-0231-2024)
• Approving property tax write-offs, cancellations, reductions, or refunds totaling $41,843.67 under Sections 357 and 358 of the Municipal Act, 2001
• Receiving multiple deputations regarding the Wellington Regional Water Treatment Plant from organizations including Kaitlin Corporation, Wellington Community Association, and WOTL Citizens for Responsible Growth

Special Council

Prince Edward County Council is holding a special meeting to discuss advice subject to solicitor-client privilege. The meeting will be held in a closed session pursuant to Section 239(2)(f) of the Municipal Act.

• Closed session to discuss solicitor-client privileged advice
• Confirmatory by-law to adopt meeting proceedings

Regular Council

The provided document for the Prince Edward County Regular Council meeting on August 26, 2024, consists only of portal and login interface text. No specific agenda items, motions, or business topics are listed in the provided record.

TEST Regular Council

The provided agenda text for the Prince Edward County Council meeting contains only software portal login boilerplate and no meeting items, discussions, or decisions.

SPECIAL Accessibility Advisory Committee

The Accessibility Advisory Committee is holding a special virtual meeting to consider three items: enhancing the accessibility feedback process, receiving an AODA desk audit for specialized transit, and discussing the committee work plan. The meeting also includes routine adoption of minutes from July 18, 2024.

• Discussion and recommendation to direct the enhanced accessibility feedback process to the Communications and Clerk's Office for implementation
• Receive memo regarding AODA Desk Audit - Specialized Transit
• Discussion on the Accessibility Advisory Committee Work Plan
• Adoption of minutes from July 18, 2024 meeting

Regular Council - 20 Aug 2024 - TEST

The provided document for the August 20, 2024, Prince Edward County Regular Council meeting contains only website navigation and portal boilerplate text. No specific legislative items, motions, or business topics are listed.

Audit Committee - 15 Aug 2024 (RESCHEDULED From 28 Aug 2024)

The Audit Committee is meeting to receive the 2023 audit findings report, draft consolidated financial statements, and a financial report, and to recommend forwarding the statements to Council for approval. The committee will also discuss a deferred motion on the scope of work for reviewing Water and Wastewater Services financing for Wellington infrastructure, and hear a deputation from residents urging disciplined program management for the waterworks program.

• Deputation by Wendy Matthews, Tim Good, and Phyo Kyi on waterworks program management and cost recovery
• Presentation of Audit Findings Report for year ended December 31, 2023 by KPMG
• Recommendation to forward draft 2023 Consolidated and Trust Funds Financial Statements to Council for approval
• Motion recommending updates to population and employment growth estimates and sensitivity analysis for Wellington Area Specific Development Charge By-Law review
• Financial report FIN-12-2024 for year ended December 31, 2023

Planning and Development Committee Meeting

The Planning and Development Committee will hold statutory public meetings and vote on four planning applications, including rezoning for Home Hardware, a farm property, a land severance on Island Road, and a draft plan of subdivision on John Street. The agenda also includes a consent agenda and items for consideration, with decisions to be made on each application.

• Rezoning Z15-24: Home Hardware Stores Ltd., 13544 Loyalist Parkway, to permit a finished goods storage building and reduce parking requirements
• Rezoning Z11-24: Edwin County Farms G.P. Inc., 2590 County Road 15
• Consent B9-24, B10-24 & Zoning Z13-24: Robert Ritzer et al., between 408 and 420 Island Road, for land severance and rezoning
• Draft Plan of Subdivision 13-T-23-501 & Rezoning Z25-23: JAMR Developments Inc. et al., 6 John Street
• Consent B8-23 & Zoning Z8-23: Brauer Housing Developments Inc., 70 Pleasant Bay Road, with conditions including road widening and groundwater sodium warning

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will hold its Annual General Meeting on August 12, 2024. The board will confirm director terms, review financial and staff reports, and receive updates on the Queen Elizabeth School re-development and fundraising efforts.

• Confirmation of Board of Director terms for Joyce Barretto, Katherine Chislett, Gunta Mackars, and Rebecca Loewen
• Financial Report HC-11-2024
• Staff Report HC-12-2024 including Capital Campaign Consultancy Research
• Verbal update on Queen Elizabeth School Re-Development
• Verbal update from the Fundraising Working Group

Audit Committee - 08 AUG 2024 SPECIAL MEETING

The Prince Edward County Audit Committee is meeting to review growth analyses and development charge background studies. The agenda includes a deputation regarding Watson & Associates growth projections, a discussion on the committee's work plan, and receiving background studies related to the Wellington Master Service Plan.

• Deputation by Kevin Hanbury representing Citizens for Responsible Growth, Wellington regarding Watson & Associates growth projections
• Discussion on Watson & Associates Growth Analysis & Wellington Area Specific Development Charge Background Study
• Discussion on the Audit Committee Work Plan

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will consider a staff report recommending heritage designation under the Ontario Heritage Act for four properties: 6147 Traverse Ln, 14065 Loyalist Parkway, and 3069 & 3071 County Road 13. The committee will also discuss heritage education, receive an updated Master List of Permits, and hear updates from working groups. The meeting is largely procedural, with the main substantive item being the heritage designations.

• Heritage designation recommendation for 6147 Traverse Ln, 14065 Loyalist Parkway, 3069 & 3071 County Road 13
• Discussion on heritage education toolkit
• Updated Master List of Permits
• Working group updates (Heritage Designation, Cemetery, Heritage Permit)

Special Committee of the Whole

Prince Edward County Council is reviewing the outcome of an Expression of Interest for the former Queen Elizabeth School property at 35 Barker Street in Picton, which received five submissions from developers. The Committee of the Whole is asked to direct staff to consult the community, invite proponents to refine their proposals, and return with a final recommendation by November 1, 2024. Additionally, the final report of the Queen Elizabeth School Re-Development Community Partner Tenant Selection Committee is presented for receipt and dissolution.

• Receive report HD-06-2024 and dissolve the Queen Elizabeth School Re-Development Community Partner Tenant Selection Committee
• Receive report HD-07-2024 regarding the outcome of the Queen Elizabeth School re-development Expression of Interest
• Invite all Expression of Interest respondents to further refine proposals in consultation with Housing and Development Services staff
• Direct staff to commence community consultation regarding the re-development project
• Direct staff to return with a final recommendation to enter into an agreement with a private sector or non-profit partner no later than November 1, 2024

Special Council

The Prince Edward County Special Council met to consider a time-sensitive and urgent matter regarding the Terms of Settlement between Picton Terminals and the Municipality. Council reviewed a motion to direct staff to make the terms public through a public service announcement and include the related by-law on the September 10, 2024 Council agenda.

• Consideration of Terms of Settlement between Picton Terminals and the Corporation of the County of Prince Edward
• Direction to staff to make settlement terms public via a public service announcement
• Inclusion of the settlement by-law on the September 10, 2024 Council agenda

Environmental Advisory Committee - 06 Aug 2024 - NO QUORUM

The Environmental Advisory Committee is meeting virtually to discuss the Draft Removal of Public Trees By-Law, which would regulate the destruction or damaging of trees on public property, and to receive comments from the Natural Cover Working Group on the Draft Site Alteration By-Law. The meeting also includes adoption of previous minutes, working group updates, and a work plan discussion. The agenda notes that the meeting may lack quorum.

• Discussion of Draft Removal of Public Trees By-Law
• Natural Cover Working Group comments on Draft Site Alteration By-Law
• Working group updates (Communications, Planning, Natural Cover, Climate Action Plan)
• Work plan discussion
• Adoption of July 2, 2024 minutes

Water & Wastewater Rates Community Committee

The Prince Edward County Water & Wastewater Rates Community Committee meets to conduct a closed educational tour of various local water and wastewater facilities. No business or decision-making will occur during the tour. The agenda also includes confirmation of the agenda, disclosures of pecuniary interest, and adoption of minutes from the July 10, 2024 meeting.

• Closed meeting educational tour of Peats Point Water Distribution System, Rossmore Metering Chamber, Carrying Place/Consecon Water Distribution System, Ameliasburgh Water Treatment Plant, Wellington Water Tower, Wellington Water & Wastewater Treatment Plant, Picton Wastewater Treatment Plant, and Picton Water Treatment Plant
• Adoption of the July 10, 2024 Water & Wastewater Rates Community Committee Minutes

Committee of the Whole

The Committee of the Whole will discuss strategies to support local skilled trades and business expansion, including a survey of industrial land needs. They will also review a non-core asset management plan and consider amendments to several development charge by-laws. Additionally, the committee will hear deputations regarding Loyalist College workforce initiatives and a request for municipal waste collection services at the Port Picton development.

• Report on Skilled Trades & Construction Business Retention + Expansion Survey
• Non-Core Asset Management Plan for 2025 budget planning
• Proposed amendments to development charge by-laws for highways, fire, ambulance, parks, library, long-term care, and waste diversion
• Deputation from Loyalist College regarding workforce development
• Deputation from Prince Edward Common Element Condominium Corporation #15 regarding municipal waste collection

Regular Council

Prince Edward County Council's regular meeting on July 23, 2024, will begin with a closed session, followed by a public session featuring 10 deputations regarding Picton Terminals. Council will also consider a resolution calling on federal and provincial governments to invest in municipal infrastructure for small rural communities, and receive reports on the H.J. McFarland Memorial Home long-term care build and future use of the existing property. Several routine items, including a truck purchase and committee minutes, are on the consent agenda.

• 10 deputations regarding Picton Terminals
• Resolution calling for federal/provincial investment in Eastern Ontario municipal infrastructure
• H.J. McFarland Memorial Home LTC build update – progress toward provincial milestones
• Expression of Interest process for re-use of existing H.J. McFarland Memorial Home site
• Award Tender PEC-FLG-0151b-2024 to Rush Truck Centres of Canada for $384,398.12

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review survey results regarding business accessibility, receive updates on park projects, and discuss the committee's work plan. Members will also address administrative items, including the appointment of a member to the Transit Strategy Project Task Team and a review of planning applications.

• Presentation on accessible survey results by Eleanor R. Cook
• Update on Jack Taylor Park and Consecon Park upgrades
• Appointment of a member to the Transit Strategy Project Task Team
• Review of planning applications including SP-09-22 (Wander the Resort) and Z3-24 (Loyalist Parkway Subdivision)
• Discussion on the 'Forward Together' networking event

Planning and Development Committee Meeting

The Planning & Development Committee will review four land-use applications, including requests for consent, rezoning, and a proposed subdivision. The committee will vote on whether to approve or deny these applications, which involve properties on Quaker Road, Pleasant Bay Road, Beasley Crescent, and Loyalist Parkway.

• Denial recommended for Loyalist Heights subdivision (13-T-21-503, OPA-05-21, Z21-21)
• Approval recommended for consent and rezoning at 70 Pleasant Bay Road (B8-23, Z8-23)
• Approval recommended for technical consent at 321 Quaker Road (B6-24)
• Approval recommended for zoning amendment at Beasley Crescent (Z8-24)

Agricultural Advisory Committee - 15 Jul 2024 - Special Meeting

The Agricultural Advisory Committee is holding a special virtual meeting to receive presentations on the Guardian Network mental health program and the Municipal Agricultural Grants, and to discuss a draft Site Alteration By-Law and its work plan. The meeting includes routine adoption of minutes and confirmation of the agenda.

• Presentation from Agriculture Wellness Ontario on the Guardian Network, a free suicide prevention training program for the agricultural community
• Deputation from The County Foundation on Municipal Agricultural Grants, noting $34,250 requested vs $30,000 available, with 20 of 22 eligible applications approved
• Discussion of draft Site Alteration By-Law, including definitions for tree removal, fill placement, and permits
• Discussion of the committee's work plan

Appeals Committee

The Appeals Committee will elect a chair and vice-chair, then hear two appeals against property standards orders. The first appeal, for 101 Farrington Crescent, requests the order be rescinded. The second, for 3911 County Road 8, requests an extension of time to comply. The committee may also move into closed session for legal advice.

• Election of Chair and Vice-Chair
• Appeal 02-2024: 101 Farrington Crescent — request to rescind Order to Remedy under By-Law 4250-2018
• Appeal 01-2024: 3911 County Road 8 — request for extension of time to comply under By-Law 4250-2018
• Adoption of January 25, 2024 minutes
• Possible closed session under Municipal Act Section 239(2)

Special O.P.P. Detachment Board

The O.P.P. Detachment Board will meet to elect a Chair and Vice-Chair and review its governing Rules and Procedures. Members will also discuss the 2025 operating budget and a funding request for a Family Wellness Night.

• Election of Board Chair and Vice-Chair
• Review of draft Board Rules and Procedures
• Discussion of 2024 Operational Budget Statement
• Funding request for PEC O.P.P. Family Wellness Night
• Review of proposed 2025 Operating Budget

Audit Committee - 10 Jul 2024 - SPECIAL MEETING

The Audit Committee will receive information regarding Watson & Associates' Growth Analysis and the Wellington Area Specific Development Charge Background Study. The committee will also discuss its current Work Plan.

• Watson & Associates Growth Analysis discussion
• Wellington Area Specific Development Charge Background Study discussion
• Wellington Master Service Plan discussion
• Audit Committee Work Plan discussion

Water & Wastewater Rates Community Committee

The Water & Wastewater Rates Community Committee will elect a Chair and Vice-Chair and receive an operational overview from the Director of Water and Wastewater Services. The committee will also discuss its upcoming work plan and future meeting schedule.

• Election of Committee Chair and Vice-Chair
• Presentation on water and wastewater service operations and regulatory requirements
• Discussion of the Committee work plan
• Discussion of the future meeting schedule

Prince Edward County Affordable Housing Corporation

The Board will review responses from 10 companies regarding modular construction for the Disraeli Street project in Picton. Staff are also providing updates on the Queen Elizabeth School re-development and the Wellington site feasibility study.

• Procurement of architectural consultant for Disraeli Street, Picton project
• Review of modular construction options (volumetric and panelized) for Disraeli Street
• Update on Queen Elizabeth School Re-Development project
• Feasibility study for 230 Niles Street, Wellington (Option 3)
• Re-election of Board Directors for staggered terms

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing a presentation on the Cultural Heritage Master Plan project phases and schedule. The committee will also consider heritage permit application HP-03-24 for 146 Wellington Main Street (Tara Hall).

• Presentation on Cultural Heritage Master Plan phases and SWOT analysis by WSP
• Heritage Permit application HP-03-24 for 146 Wellington Main Street (Tara Hall)
• Deputation by Liz Driver regarding Tara Hall heritage permit
• Updates from the Heritage Designation Working Group, Heritage Permit Task Team, and Cemetery Task Team
• Review of the updated Master List of Permits

Environmental Advisory Committee

The Environmental Advisory Committee is reviewing a draft Site Alteration By-Law to regulate the dumping of fill, removal of topsoil, and destruction of trees. The committee will also discuss the South Shore Key Biodiversity Area and updates from various working groups.

• Review of Draft Site Alteration By-Law regarding land grade changes and tree protection
• Discussion of Prince Edward County South Shore Key Biodiversity Area
• Review of Federation of Canadian Municipalities' Community Efficiency Financing initiative
• Updates from Communications, Planning, Natural Cover, and Climate Action Plan working groups
• Review of the Committee work plan

Committee of the Whole

The Committee of the Whole is reviewing a report to approve a 'Returning Roads to Gravel' policy and budget for 2025. The committee is also hearing a deputation regarding an increase in funding for the County Docs physician recruitment program.

• Approval of draft Returning Roads to Gravel Policy
• Proposed 2025 budgeting to return sections of Salem Road, Weese Road, and Carnrike Road to gravel temporarily
• Data collection for permanent gravel conversion on Carnrike Road, Wild Oak Lane, Brewers Road, Lighthall Road, Morgan Road, Station Road, and George's Road
• Request for $715,000 in additional funding for the County Docs physician Return of Service incentive
• Review of a fee waiver agreement for 27 Corey Street, Bloomfield

Regular Council

The Council will discuss a request to reconsider previous decisions regarding Consent Application File Nos: B109-21 and B112-21. The meeting also includes presentations on the 'Gift from the Heart' oral health charity and the County’s 10-year Community Plan.

• Reconsideration of Consent Application File Nos: B109-21 and B112-21 (Estate of Ronald Lough & Eva Lough)
• Appointments to the Krasyliv Friendship City Working Group
• By-Law to amend County Comprehensive Zoning By-Law No. 1816-2006 for 347 Picton Main Street
• By-Law to amend County Comprehensive Zoning By-Law No. 1816-2006 for 1226 County Road 35
• By-Law to amend County Comprehensive Zoning By-Law No. 1816-2006 for 41 Willow Lane

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing several land use applications, including a proposed hotel development and various subdivision and consent requests. The meeting includes decisions on rezoning, official plan amendments, and land severances across multiple wards.

• Rezoning of 347 Picton Main Street for a 20-unit hotel development
• Official Plan Amendment and subdivision for lands abutting Fawcett Avenue
• Denial of subdivision and rezoning for lands at 13437 Loyalist Parkway
• Consent for Lake Avenue RV Resort at 37-38 Lake Avenue Lane
• Consent and rezoning for 1226 County Road 35

Accessibility Advisory Committee

The committee will receive a report regarding the redevelopment of the H.J. McFarland Long-Term Care Home. The presentation covers planning, design standards, and the ministry review process for the new facility.

• Report on PEC Long-Term Care Home Redevelopment
• Expansion of H.J. McFarland Home from 84 to 160 beds
• Proposed 126,000 square foot facility design

Committee of the Whole

The Committee of the Whole is reviewing a long-term plan for Delhi Park to improve accessibility and active transportation in Picton. Members are also discussing road asset management and the continued use of the York Street Laneway.

• Delhi Park 2034 - Accessibility, Community Connections + Active Transportation Plan
• York Street Laneway - Pedestrian-Only Considerations
• Road Network Asset Management Planning for Urban Roads Report
• Lions Club request for 'road toll' on Stanley Street, Bloomfield
• Delhi Park youth 'hackathon' presentation

Nominating Committee

The Nominating Committee will meet to consider appointments for committees and working groups. The committee also plans to move into a closed session to discuss personal matters regarding identifiable individuals.

• Closed session discussion regarding Committee / Working Group appointments
• Closed session discussion regarding personal matters about an identifiable individual

Regular Council

Prince Edward County Council will consider establishing an O.P.P. Detachment Board and approving a Memorandum of Understanding with the Ameliasburgh Fair Board. The meeting also includes a deputation regarding the Athol Daycare Opportunity and a financial report on the 2023 Municipal Accommodation Tax.

• Establishment of the Prince Edward County O.P.P. Detachment Board via by-law
• Approval of Memorandum of Understanding with the Ameliasburgh Fair Board
• 2023 Municipal Accommodation Tax revenue report totaling $1,568,466
• Deputation by Nicola Chapman regarding the Athol Daycare Opportunity
• Resolution to update policies for public, staff, and Council interactions

Prince Edward County Affordable Housing Corporation

The Board is reviewing financial statements and updates on active capital projects. Discussions include the Queen Elizabeth School re-development and fundraising strategies.

• Financial Report HC-06-2024 regarding capital assets and operating expenses
• Queen Elizabeth School Re-Development verbal update
• Fundraising Working Group verbal update
• Staff Report HC-07-2024
• Review of $5 million construction loan approved by Council

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing a heritage permit application for 146 Wellington Main Street. The meeting also includes updates on the Public Art Policy and various heritage working groups.

• Heritage Permit HP-03-24 for 146 Wellington Main Street
• Public Art Policy verbal update
• Heritage Designation Working Group update
• Cemetery Task Team update
• Heritage Permit Task Team update

Environmental Advisory Committee

The Environmental Advisory Committee will hear a presentation regarding rain garden cost-sharing opportunities from the Bay of Quinte Remedial Action Plan. The meeting also includes discussions on youth engagement, updates from various working groups, and the committee's work plan.

• Deputation by Jason Jobin regarding rain garden funding and technical support
• Discussion on youth engagement
• Updates from Communications, Planning, Natural Cover, and Climate Action Plan working groups
• Review of the Environmental Advisory Committee Work Plan

QE Re-Development Community Partner Selection Committee

The Queen Elizabeth School Re-Development Community Partner Tenant Selection Committee will meet to discuss items in a closed session. The closed session is designated to consider trade secrets or commercial and financial information belonging to the municipality.

• Closed session to consider commercial or financial information pursuant to Section 239(2)(j) of the Municipal Act

Traffic Advisory Committee

The Traffic Advisory Committee is considering the endorsement of the Delhi Park Community Connections Active Transportation Plan. Members will also hear deputations regarding parking congestion on Picton Main Street and discuss traffic calming measures.

• Delhi Park Community Connections Active Transportation Plan endorsement
• Deputations regarding parking on Picton Main Street
• Discussion on traffic calming measures and speed review processes
• Public request for safety measures near 1744 County Road 3 (Deadnersville)
• Task Team updates for Delhi Park and Transit Strategy

Committee of the Whole

The Committee of the Whole is discussing a potential five-year lease of Athol Town Hall to The Hub for daycare use. Members will also review proposed amendments to the community grants policy and discuss long-term planning for urban and rural road assets.

• Proposed five-year lease of Athol Town Hall to The Hub for daycare use
• Proposed upgrades to Athol Town Hall funded by The Hub
• Review of amendments to the FIN-09 Community Grants Policy
• Road Network Asset Management Planning for Urban Roads
• Deputation regarding Athol Town Hall daycare opportunity

Nominating Committee

The Nominating Committee will meet to review the minutes from the April 11, 2024, meeting. The committee will also enter a closed session to discuss board appointments regarding personal matters of identifiable individuals.

• Closed session to discuss Board appointments
• Adoption of April 11, 2024, meeting minutes

Audit Committee - 22 May 2024 (RESCHEDULED From 27 March 2024)

The Audit Committee will discuss the scope of work regarding water and wastewater financing for Wellington infrastructure. This follows a Council motion to incorporate a review into upcoming development charge and rate studies. The meeting will also include the election of a Chair and Vice-Chair.

• Election of Committee Chair and Vice-Chair
• Deputation by Andrew Biggart regarding Wellington Community Association
• Discussion on Water & Wastewater Scope of Work
• Discussion on Audit Committee Work Plan
• Closed session to discuss the Risk Management Plan

Regular Council

Council will review a 2024 beach sampling report and consider a development agreement for the H.J. McFarland Memorial Home new build. The meeting also includes presentations on community inclusion and a proposed south shore footpath project.

• H.J. McFarland Memorial Home - Long Term Care Development Agreement
• Video Surveillance - Municipal Properties Policy approval
• 2024 beach sampling report presentation
• South shore footpath project deputation
• Zoning by-law amendments for 12697 Loyalist Parkway and 1400 County Road 12

Special Police Services Board

The Police Services Board is reviewing the transition from the current framework to a new O.P.P. Detachment Board under the Community Safety and Policing Act, 2019. The meeting includes discussions on new board composition, recruitment for community representatives, and mandatory training requirements. The Board will also review the operational budget and receive reports from the Detachment Commander.

• Transition report CLS-12-2024 regarding the new O.P.P. Detachment Board framework
• Recruitment for two community board representatives closing May 19, 2024
• Review of the Board's operational budget
• Verbal report from the Detachment Commander regarding complaints and secondary activities
• Detachment's Police Services Board Report to Prince Edward County

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing several applications, including a rezoning request at 1601 County Road 24 to allow for a detached garage. The committee is also considering two land severance and rezoning applications involving road widening and title requirements.

• Rezoning application Z4-24 for 1601 County Road 24 to permit a detached garage
• Consent and rezoning application B3-24 & Z5-24 for 1400 County Road 12
• Consent application B22-23 & B23-23 for 2800 County Road 3
• Requirement for 13 meters of road allowance along County Road 12 for B3-24 & Z5-24
• Requirement for 13 meters of road allowance along County Road 3 for B22-23 & B23-23

Environmental Advisory Committee

The Environmental Advisory Committee will review a draft Tree Protection By-law and Tree Management and Preservation Policy. Members will also discuss exploring new sustainability design guidelines for the County.

• Presentation on draft Tree Protection By-law and Tree Management and Preservation Policy
• Discussion on Community Efficiency Financing presentation by Federation of Canadian Municipalities
• Recommendation to explore sustainability design guidelines for Prince Edward County
• Discussion regarding the Montreal Pledge
• Updates from the Climate Action Plan, Planning, and Natural Cover working groups

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation is reviewing a draft remediation plan for the Wellington site at 230 Niles Street. The board is also receiving updates on the Queen Elizabeth School re-development and the Disraeli Street project procurement process.

• Draft Remedial Action Plan for 230 Niles Street, Wellington
• Queen Elizabeth School re-development verbal update
• Disraeli Street project expression of interest for modular construction
• Fundraising Working Group verbal update

Committee of the Whole

The Committee of the Whole is reviewing the transition of recycling to producer responsibility and a provincial construction subsidy for LTC redevelopment. The meeting also includes deputations regarding Glen Lane and a first-quarter update from the CAO.

• Transition of recycling to Producer Responsibility and potential Master Services Agreement with Circular Materials Ontario
• Provincial construction funding subsidy top-up for LTC Redevelopment (capital project BLD-0184)
• Deputations from David J. Potts and Billy Wright regarding Glen Lane
• CAO First Quarter Report covering budget spending and municipal activities
• Discussion on household hazardous waste collection and non-eligible recyclables

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing site plan improvements for Wander the Resort and the Wellington Hotel. Members will also receive updates on the Arrow Trail, the 'Access the County' task team, and plans for National Accessibility Week.

• Site Plan Review: Wander the Resort (SP-09-22)
• Site Plan Review: Wellington Hotel (SP-11-21)
• Update on the Arrow Trail
• Discussion on 'Access the County' Task Team update
• Discussion on National Accessibility Week 2024

Recreation Advisory Committee

The Recreation Executive Advisory Committee will receive several presentations regarding municipal operations. Topics include recreational facility usage, insurance and risk management, communications, and updates on the Parks and Recreation Master Plan.

• Presentation on recreational facilities usage by Jane Vader
• Insurance and risk management presentation by Jolene Ingribelli of BFL Canada Insurance
• Communications and social media presentation by Mark Kerr
• Parks and Recreation Master Plan and Parkland Reserve updates

Regular Council

The Prince Edward County Council will consider road repair contracts, community grant recommendations, and a resolution regarding federal and provincial housing funding. The agenda also includes a deputation regarding the Picton Community Gardens and a staff recommendation to refuse a consent application for lands south of County Road 2.

• Awarding $328,113.25 total to Kiley Paving Ltd. for asphalt spot repairs
• Approval of municipal grants over $5,000 via The County Foundation
• Refusal of consent applications B109-21 and B112-21 for the Estate of Ronald & Eva Lough
• Awarding fuel supply contract to W. O. Stinson & Son Ltd
• One-year contract extension for coarse highway salt with Windsor Salt Ltd

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing a zoning amendment for the CAPE property at 347 Main Street East and a cultural evaluation of the Picton Courthouse. Members will also receive presentations on the Picton Laneway Activations Project and the 2025 Community Heritage Ontario Conference.

• Zoning By-Law Amendment for 347 Main Street East (The CAPE)
• Picton Courthouse Cultural Evaluation and Recommendations Report
• Picton Laneway Activations Project presentation
• 2025 Community Heritage Ontario Conference presentation
• Updates from Heritage Designation, Cemetery, and Heritage Permit task teams

Committee of the Whole

The Committee of the Whole is reviewing financing strategies for Wellington water and wastewater infrastructure following failed attempts to hire a peer-review consultant. Members are also discussing the administration of a Taxi Support Grant and receiving updates on regional cell coverage projects.

• Peer review of Wellington water and wastewater financing via Watson Economists addendum
• Procurement of final design for Wellington Water and Wastewater Plants
• Administration of a Taxi Support Grant through Community Futures
• EORN 2024 update regarding $300 million eastern Ontario cell coverage investment
• Public deputations regarding climate change preparedness and water financing

Regular Council

The Council will consider adopting 2024 property tax rates and operating estimates. Other items include a memorandum for regional physician recruitment and a resolution regarding County Road 49 maintenance.

• Approval of 2024 property tax rates and subclass reductions
• Memorandum of Understanding for regional physician recruitment
• Resolution to request the province upload County Road 49
• Special transit initiatives report regarding HealthPULSE Shuttle
• Request to amend the Ontario Heritage Act deadline

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing the extension of the Shore Lands Interim Control By-law to May 22, 2025. This by-law temporarily prohibits development in certain natural areas to allow for a comprehensive review of land use policies. Staff also proposed an Official Plan Amendment to reclassify specific candidate areas within Natural Core Areas.

• Extension of Shore Lands Interim Control By-law No. 102-2023 for one year
• Proposed Official Plan Amendment to reclassify Shore Land areas to Rural or Agricultural designations
• Consent and Zoning File B90-21, B91-21 & Z72-21 for lands west of 3263 County Road 3
• Draft Plan of Subdivision and Rezoning File 13-T-19-504 & Z58-19 for Hilden Homes Ltd. at 12697 Loyalist Parkway

Prince Edward County Affordable Housing Corporation

The Board will consider a construction loan agreement with the County and discuss the Queen Elizabeth School acquisition. Staff also recommend issuing an Expression of Interest for modular construction techniques for the Disraeli Street project.

• Approval of construction loan agreement with the Corporation of the County of Prince Edward
• Staff update on the Queen Elizabeth School acquisition initiative
• Expression of Interest for modular or innovative construction for the Disraeli Street project
• Appointment of a new Vice-Chair
• Update from the Fundraising Working Group

Agricultural Advisory Committee - 15 Apr 2024 (RESCHEDULED from 8 April 2024)

The Agricultural Advisory Committee is reviewing a feasibility study for a potential County-operated organics composting facility. Members will also discuss agricultural signage, stormwater management charges, and funding opportunities.

• Organics Processing Feasibility Study involving five potential sites
• Farm Credit Canada AgriSpirit Fund Opportunity
• Slow Moving Vehicle Warning Sign installation on Highway 33 and Highway 62
• Stormwater management charges discussion
• Prince Edward Federation of Agriculture Breakfast

Committee of the Whole

The Committee of the Whole is discussing the acquisition of the former Queen Elizabeth School property to create a community services hub and affordable housing. Following a denied federal housing grant, staff recommend the County complete the purchase by June 10, 2024, using interim operating funds. The plan includes seeking new funding through CMHC programs and exploring third-party partnerships.

• Acquisition of former Queen Elizabeth School property in Picton
• Proposed use of interim funding from the County's current operating fund
• Application to CMHC for Housing Accelerator Fund and Co-Investment Funding
• Deputation by Adam Hambly regarding County Docs' Health Care Connect Premium Pilot Program
• Request for $75,000 in additional funding for physician recruitment premiums

Nominating Committee

The Nominating Committee will meet to discuss appointments for committees and working groups. This discussion will take place during a closed session to address personal matters regarding identifiable individuals.

• Closed session to discuss Committee/Working Group appointments

Regular Council

The Council will consider several development applications for consent and rezoning in Ameliasburgh. They will also review a $621,069.00 tender for a new pumper fire apparatus and a resolution regarding Blue Box recycling responsibilities.

• Award of $621,069.00 tender to Dependable Emergency Vehicles for a Pumper Fire Apparatus
• Consent and Rezoning applications for lands at Part Lot 71 Concession 4, Ameliasburgh
• Resolution to request provincial amendments to Ontario Regulation 391/21 regarding Blue Box recycling
• Presentation regarding the Parks and Recreation Master Plan
• Endorsement of 19 proposed new or relocated accessible parking spaces

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will review a report on Ontario Heritage Act enforcement procedures. Members will also discuss extending the deadline for designating heritage properties and review heritage designation criteria.

• Deputation from Liz Driver regarding a campaign to extend the heritage property designation deadline
• Report CLS-08-2024 regarding Ontario Heritage Act Enforcement Procedures
• Discussion on the extension of the deadline for designation of heritage properties
• Discussion on heritage designation criteria
• Correspondence from the Township of Wainfleet regarding cemetery management support

Traffic Advisory Committee - 02 Apr 2024 - SPECIAL MEETING

The Traffic Advisory Committee is considering the establishment of a Transit Strategy Refresh Task Team to support long-term planning. The committee will also receive a review of County Transit bus stops for information.

• Recommendation to establish a Transit Strategy Refresh Task Team
• Approval of Terms of Reference for the Transit Strategy Refresh Task Team
• Review of the County Transit Bus Stop Review

Environmental Advisory Committee

The Environmental Advisory Committee will review updates on the Organics Feasibility Study and the Home Energy Upgrade Program. Members will also discuss recommendations regarding the Pugnose Shiner recovery strategy and receive updates from various working groups.

• Organics Feasibility Study regarding potential sites and technology
• Pugnose Shiner Amended Recovery Strategy feedback
• Home Energy Upgrade Program discussion
• Climate Action Plan, Natural Cover, Planning, and Communications working group updates

Special Council

This special meeting is held for the purpose of considering advice subject to solicitor-client privilege. The Council will move into a closed session pursuant to Section 239(2)(f) of the Municipal Act.

• Closed session to consider solicitor-client privilege communications

Committee of the Whole

The Committee of the Whole is reviewing updates to the municipal Asset Management Plan and proposing changes to the membership requirements for Ward Recreation Committees. The meeting also includes a presentation on the Environmental Advisory Committee's annual update and a deputation regarding a proposed nature-based school.

• Proposed amendment to Ward Recreation Committee membership to require 5-10 public members
• Update on Phase 2 of the Asset Management Plan for non-core assets due July 1, 2024
• Deputation regarding a K-6 nature-based school at Edwin County Farms
• Environmental Advisory Committee 2023 annual update presentation

Regular Council

Council is reviewing a proposal to provide a $5 million construction loan to the Prince Edward County Affordable Housing Corporation. The meeting also includes discussions on council remuneration policies and a resolution regarding provincial accessibility funding.

• $5 million construction loan at 2.5% interest for Prince Edward County Affordable Housing Corporation
• Declaration of Niles Street (Wellington) and Disraeli Street (Picton) as Projects of Community Interest
• Amendments to Council Remuneration and Expense Policy (CLS-08)
• Resolution calling for a Provincial 'Municipal Accessibility Fund' to meet AODA standards
• Road maintenance contracts including $2,480,117.50 for surface treatment and $654,912.00 for micro surfacing

Special Police Services Board

The Police Services Board is reviewing the transition to the Community Safety and Policing Act, 2019, which replaces the current legislative framework on April 1, 2024. Members will also discuss the operational budget and receive a verbal report from the Detachment Commander regarding complaints and secondary employment.

• Report CLS-10-2024 regarding the Community Safety & Policing Act, 2019
• Review of the operational budget
• Police Officer Code of Conduct Consultation Draft
• Detachment Commander report on Part V (Complaints) and Section 49 (Secondary Employment)

Accessibility Advisory Committee

The Accessibility Advisory Committee will review a proposal for 19 new accessible parking spaces in Picton, Bloomfield, and Wellington. The meeting also includes the election of a new Chair and Vice-Chair and approval of the 'Access the County' grant project plan.

• Proposal for 19 new accessible parking spaces in Picton, Bloomfield, and Wellington
• Deputation by Andrea Dawes regarding an accessible parking spot on Picton Main Street
• Election of Committee Chair and Vice-Chair
• Approval of 'Access the County' grant project plan and Task Team Terms of Reference
• Site Plan Reviews for Wentworth Landscaping and Del Degan Winery

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing a zoning amendment for a multi-residential project in Wellington. The proposal includes approximately 207 townhouse units west of Cleminson Street and 46 units, including single detached homes, to the east. The development would utilize private water and sanitary infrastructure connected to municipal services.

• Zoning By-law Amendment Z3-23: 252 residential units at 380 Wellington Main Street
• Technical Consent B29-22: Access and laneway reconstruction at 37 Lake Avenue Lane
• Consent and Rezoning Denials: Multiple files for lands south of 3123 County Road 2
• Deferred Applications: Consent files B90-21 and B91-21 (West of 3263 County Road 3)
• Deferred Rezoning: File Z14-23 at 3038 County Road 3

Committee of the Whole

The Committee of the Whole is reviewing the 2024 Tourism Management Plan, which includes a $119,750 budget and a proposal to eliminate admission fees at Wellington Rotary Beach. Members are also discussing updates to regulate temporary outdoor patios on municipal and private property.

• 2024 Tourism Management Plan workplan and $119,750 budget
• Proposal to eliminate Wellington Rotary Beach admission fees
• By-Law updates to regulate temporary outdoor patios
• Deputation regarding Municipal Accommodation Tax (MAT) landscape

Regular Council

The Council will review emergency management updates for the April 8 solar eclipse and hear a presentation on potential public health agency mergers. Other items include appointing a working group for the Wellington Town Hall and reviewing various committee reports.

• Emergency management update for the April 8 solar eclipse
• Presentation on strengthening public health and voluntary mergers
• Appointment of two councillors to the Wellington Town Hall EOI Working Group
• By-law to authorize $1,079,309.73 in borrowing for 5 heavy duty vehicles
• Proposed amendments to parking and winter parking by-laws

Prince Edward County Affordable Housing Corporation

The Board will consider adopting Terms of Reference for a new Fundraising Working Group and receive a staff report regarding housing projects. The meeting also includes a financial update and recognition of retiring board members.

• Adoption of Fundraising Working Group Terms of Reference
• Staff Report HC-02-2024 regarding Wellington and Disraeli Street projects
• Financial update from Director of Finance Amanda Carter
• Recognition of retiring board members Mark Rodgers and Greg Sorbara

Built & Cultural Heritage Advisory Committee - 06 Mar 2024 - NO QUORUM

The Built & Cultural Heritage Advisory Committee is reviewing draft enforcement procedures for the Ontario Heritage Act. Members are also discussing heritage designation criteria and receiving updates from various heritage working groups.

• Review of report CLS-08-2024 regarding Ontario Heritage Act enforcement procedures
• Discussion of Heritage Designation Criteria and draft By-Law templates
• Verbal updates from the Heritage Designation Working Group, Cemetery Task Team, and Heritage Permit Team
• Review of the updated Master List of Permits
• Discussion of the Built and Cultural Heritage Advisory Committee Work Plan

Environmental Advisory Committee

The Environmental Advisory Committee is considering whether to recommend the County join the Mobilizing Municipalities movement for Earth Week. Members will also discuss providing comments to the Department of Fisheries and Oceans regarding the potential addition of American Eel to the Species at Risk Act list.

• Deputation regarding the Mobilizing Municipalities movement
• Deputation regarding adding American Eel to the Species at Risk Act (SARA) list
• Recommendation to register the County with the Mobilizing Municipalities movement
• Recommendation to provide comments to the Department of Fisheries and Oceans regarding American Eel
• Review of the Environmental Advisory Committee Annual Report

Committee of the Whole

The Committee of the Whole is reviewing a report regarding the future of the Wellington Town Hall, which is currently used for temporary municipal office space. Staff recommend forming a working group to conduct community consultation and develop an Expression of Interest process for the building's future use or purchase.

• Proposal to approve the Wellington Town Hall Expression of Interest Working Group
• Proposal to rescind By-Law 4408-2019 regarding the Wellington Ward Recreation Board of Management
• Discussion of $60,000 estimated cost for barrier-free accessibility renovations
• Review of Asset Retirement Obligations draft policy
• Public deputations from Jennifer Cobb and Joanna Green regarding the Town Hall

Traffic Advisory Committee

The Traffic Advisory Committee will consider amendments to Parking By-Law No. 75-2021 regarding restricted parking areas and winter restrictions. Members will also receive verbal reports on multiple public requests for speed reductions and signage on various local roads.

• Amendments to Parking By-Law No. 75-2021 (Schedules F, G, and I)
• Public request for a curve road sign at 3462 County Road 3
• Public request for speed reduction and signage on Wilson Road
• Public request for speed reduction and speed humps on Massassauga Road
• Public request for speed reduction in Cherry Valley

Regular Council

Council will review a building condition assessment report detailing long-term renewal needs for County assets. They will also consider awarding a stormwater improvement contract for Picton.

• Contract award to Drew Harrison Haulage Ltd. for $345,478.00 for stormwater improvements on Cold Storage Road, North Avenue, and Division Street
• Building condition assessment report showing 10-year cumulative renewal needs of $52,684,126.61
• Presentation by Roth IAMS regarding building condition assessments for 49 County buildings
• Deputation by Picton BIA regarding their 2023 review and 2024 preview
• Amendment to Environmental Advisory Committee terms of reference

Police Services Board

The Board will elect a new Chair and Vice-Chair and review updates on the Community Safety and Well-Being Plan. Members will also consider a $5,000 expenditure for mental health and substance use facilitation support.

• Election of Board Chair and Vice-Chair
• Proposed $5,000 expenditure for Mental Health and Problematic Substance Use Action Team facilitation
• Review of 2023 4th Quarter and Year End Detachment reports
• Discussion of new mandatory online training under the Community Safety and Policing Act
• Planning for a special meeting regarding the Community Safety and Policing Act, 2019

Planning and Development Committee Meeting

The Planning and Development Committee is reviewing a zoning amendment for a 7.58-hectare site in Wellington. The proposal includes 207 townhouse units west of Cleminson Street and 46 units, including single detached homes, to the east. The development would utilize private water and sanitary infrastructure connected to municipal services.

• Zoning By-law Amendment Z3-23: 263 residential units at 380 Wellington Main Street
• Technical Consent B29-22: Access and laneway reconstruction at 37 Lake Avenue Lane
• Consent and Rezoning Denial: Applications B109-21 through B112-21 and Z87-21/Z88-21 south of 3123 County Road 2

Committee of Adjustment

The Committee of Adjustment is reviewing a request to reduce the rear yard setback from 12 metres to 3.1 metres to allow a second dwelling unit. The proposal involves integrating a portion of an existing shed into the new unit. Approval is subject to the owner providing a Nitrate Attenuation Study for septic services.

• Minor Variance File No. A10-23: 14900 Loyalist Parkway
• Proposed reduction of rear yard setback from 12m to 3.1m
• Requirement for a Nitrate Attenuation Study for septic compliance
• Condition to decommission a previously unpermitted garage conversion

Nominating Committee

The Nominating Committee will meet to discuss appointments for boards and committees. A portion of the meeting will be held in a closed session to consider personal matters regarding identifiable individuals.

• Closed session to discuss Board/Committee appointments

Committee of the Whole

The Committee of the Whole is discussing a proposal to undertake a Governance Structure Review due to economic and social changes. Staff recommend issuing a request for proposals (RFP) to find a third party to conduct the review, funded by the Rate Stabilization Reserve.

• Proposal to undertake a Governance Structure Review
• Authorization for staff to issue an RFP for the review
• Funding for the review to be drawn from the Rate Stabilization Reserve
• Deputation by Gary Mooney regarding governance structure review
• Approval of Key Performance Indicators for the 2023-2026 Strategic Plan

Regular Council

Council will review resolutions regarding provincial support for Ontario Works and ODSP rates, as well as a request for a provincial review of municipal finances. The meeting also includes presentations on a new community health clinic and annual reports from advisory committees.

• Presentation on the launch of the PEFHT community clinic starting February 27, 2024
• Resolution to call on the Province to double Ontario Works and ODSP rates
• Resolution seeking a provincial review of social and economic prosperity to stabilize municipal finances
• Approval of the Commemorative Street Naming Policy and a reserve list of names
• Heritage Grant for 281 Main Street, Bloomfield

Prince Edward County Affordable Housing Corporation

The Board will receive a staff report providing updates on housing projects and corporation activities. The meeting includes deputations from the Primary Care Infrastructure Working Group and the Prince Edward Family Health Team.

• Staff Report HC-01-2024 regarding corporation activities
• Update on Wellington site environmental remediation proposal
• Update on Disraeli Street modular construction research and infrastructure design
• Report of 197 active tenant applicants, 66% of whom are homeless or housing insecure
• Deputations from The County Foundation and Prince Edward Family Health Team

Agricultural Advisory Committee

The Agricultural Advisory Committee will discuss several items including slow-moving vehicle warning signs on Highway 33 and Highway 62, noxious weeds, and the Guardian Network Program. The committee will also receive an update from the Planning Working Group regarding file Z117-21 and discuss the committee's work plan.

• Discussion on Slow Moving Vehicle Warning Sign installation on Highway 33 and Highway 62
• Prince Edward Federation of Agriculture (PEFA) Farm Tour discussion
• Noxious Weeds discussion
• Planning Working Group update regarding File Z117-21
• Discussion on rescheduling the April 8, 2024 meeting due to a solar eclipse

Special Committee of the Whole

This special closed meeting is held for the purpose of educating and training Members of Council. The session focuses on collaboration and team building and will not be livestreamed.

• Closed session for Council collaboration and team building

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee is reviewing a recommendation to approve a reserve list of 160 commemorative street names for use by developers. This list was developed by a task team following public consultation to diversify street naming beyond cenotaph names. The committee will also receive updates on heritage permits, working groups, and the committee work plan.

• Recommendation to approve a Reserve List of 160 Commemorative Street Names
• Proposed revisions to the Commemorative Street Naming Policy DS-03
• Presentation by Jessica Chase regarding historic walking tours
• Review of the updated Master List of Heritage Permit Applications
• Verbal updates from the Heritage Designation, Cemetery, and Heritage Permit task teams

Environmental Advisory Committee

The committee will hold elections for a new Chair and Vice-Chair. Members will also receive a presentation on the Draft Zoning By-Law and updates regarding Earth Week 2024 and the American Eel species at risk consultation.

• Election of Committee Chair and Vice-Chair
• Presentation on the Draft Zoning By-Law by Manager of Planning
• Update on Earth Week 2024
• Consultation check-in regarding American Eel listing under the Species at Risk Act
• Working Group updates for Communications, Planning, and Natural Cover

Prince Edward County Affordable Housing Corporation

The Prince Edward County Affordable Housing Corporation will meet to confirm the agenda and review minutes from the January 8, 2024, meeting. The Board will also enter a closed session to review the Strategic Plan regarding financial planning.

• Review of January 8, 2024, public session minutes
• Closed session to review Board Strategic Plan regarding financial planning

Committee of the Whole

The Committee of the Whole is reviewing the 2024 annual business plan for Visit The County and an annual update from the Agricultural Advisory Committee. Additionally, a resolution is under consideration to explore creating a parkette and enhanced rest stop at Salem Road and County Road 33.

• Presentation: Agricultural Advisory Committee 2023 annual update
• Deputation: Visit The County 2024 annual business plan
• Resolution: Explore viability of a rest stop and parkette at Salem Road and County Road 33

Regular Council

Council will consider the 2024 Land Ambulance Budget and a by-law for temporary borrowing of monies. The meeting also includes presentations on heritage updates and a deputation regarding pickleball court locations.

• Approval of the 2024 Land Ambulance Budget
• 2024 Temporary Borrowing Report and By-Law
• Built & Cultural Heritage Advisory Committee 2023 annual update
• Deputation regarding Prince Edward Pickleball court location
• Zoning by-law amendments for 224 Snider Road and Lakeside Estates

Appeals Committee

The Appeals Committee will receive a presentation regarding the 2023-2026 orientation on procedures and best practices. The presentation will be delivered by the Municipal Clerk, Municipal Lawyer, and the Supervisor of By-Law Enforcement. The committee will also hold hearings for any submitted appeals.

• Presentation on 2023-2026 Appeals Committee Orientation on Procedures & Best Practices
• Hearing of appeals (subject to staff presentation and appellant submissions)

Planning and Development Committee Meeting

The Planning and Development Committee will review a study for intersection improvements at Highway 62 and County Road 1. The meeting also includes decisions on rezoning for short-term accommodation at 224 Snider Road and a subdivision plan for Lots 105 and 106, Concession 4.

• Highway 62 and County Road 1 Intersection Improvements Study presentation
• Rezoning application Z21-23 for 224 Snider Road to permit short-term accommodation
• Draft Plan of Subdivision and Zoning By-law Amendment for Lots 105 & 106, Concession 4
• Road Assumption By-Law approval
• Review of items approved under Delegated Authority By-Law 98-2020

Committee of the Whole

The Committee of the Whole is reviewing a proposal for 'Leeward House,' a transitional housing facility at 1133 County Road 5. The meeting also includes discussions on a new friendship city policy and a resolution to develop an automated speed enforcement program.

• Leeward House transitional housing project at 1133 County Road 5, Picton
• $128,085 annual funding for transitional housing via PELASS
• $72,320 budget for Housing Access and Stabilization Services
• $67,000 annual rent for the transitional housing facility
• Proposed Automated Speed Enforcement (ASE) program report due Q4 2024

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing the 2023 annual report for presentation to Council. Members will also discuss accessible parking standards, the sidewalk patio program, and site plan reviews for Quinte Health Care and St. Gregory School.

• Approval of the 2023 Accessibility Advisory Committee report to Council
• Review of Design of Public Spaces Standards regarding accessible parking
• Discussion of the Community Services sidewalk patio program
• Site plan reviews for SP-03-23 (Quinte Health Care) and SP-05-23 (St. Gregory School)
• Presentation on the public art planning process by County Arts

Regular Council

The Council will consider a $1,079,309.73 loan application to finance fleet vehicles and a resolution regarding fire truck replacement lifespans. The meeting also includes several deputations regarding residential construction, freedom of information, and property development at 612 Hiscock Shores Road.

• Loan application of $1,079,309.73 to Infrastructure Ontario for fleet vehicle financing
• Resolution to request provincial changes to fire apparatus replacement lifespans
• Deputation regarding the economic impact of the residential construction industry
• Deputation regarding Prince Edward County's response to Freedom of Information requests
• Deputation regarding property development at 612 Hiscock Shores Road

Regular Council - 10 Jan 2024 (Re-scheduled from 9-Jan 2024)

Prince Edward County Council will discuss a $16.1 million contract for Wellington water and sewer infrastructure. The meeting also includes multiple deputations regarding the TRAE Resort rezoning application and a reconsideration of community transportation solutions.

• Tender award for Wellington Watermain and Sanitary Sewer Trunk ($16,104,835.00)
• Additional funding for Capital Project INI-0132 ($2,705,540.00)
• Rezoning Application (Addendum) File No. Z38-22 - TRAE Resort
• Reconsideration of Motion 2023-602 regarding Uride and Community Transportation Solutions
• Approval of Water and Wastewater Rates Community Committee Terms of Reference

Built & Cultural Heritage Advisory Committee

The Built & Cultural Heritage Advisory Committee will meet to elect a new Chair and Vice-Chair. The committee will also consider a heritage permit application for 281 Main Street in Bloomfield and appoint a member to assist the Prince Edward County Arts Council with the Public Arts Policy.

• Election of Committee Chair and Vice-Chair
• Heritage Permit application HP-12-23 for 281 Main Street, Bloomfield
• Appointment of a committee member for the Public Arts Policy development
• Deputation by Ron Ryckman regarding headstone restoration
• Updates from the Heritage Designation, Street Naming, and Heritage Permit task teams

Regular Council

The Council will discuss a $16.1 million contract for Wellington water and sewer infrastructure and a rezoning application for TRAE Resort. Several residents are scheduled to provide deputations regarding the TRAE Resort proposal.

• Tender award for Wellington Watermain and Sanitary Sewer Trunk ($16,104,835.00)
• Additional funding of $2,705,540.00 for Capital Project INI-0132
• Rezoning Application (Addendum) File No. Z38-22 - TRAE Resort
• Approval of Water and Wastewater Rates Community Committee Terms of Reference
• Designation of Church House, Cooper House, Welbanks House, and Joseph Clapp House as heritage properties

Environmental Advisory Committee

The Committee will discuss amending the Climate Action Plan Working Group Terms of Reference to include technical group participation. Members will also receive updates from the Communications, Planning, and Natural Cover working groups.

• Amendment to Climate Action Plan Terms of Reference
• Communications Working Group update
• Planning Working Group update
• Natural Cover Working Group update
• Climate Event 2024 update

Prince Edward County Affordable Housing Corporation

The January 8 meeting agenda consists of procedural items including the confirmation of the agenda and approval of previous minutes. The agenda also includes a motion to enter a closed session to discuss municipal property security and commercial or financial information.

• Confirmation of the January 8, 2024, public agenda
• Approval of December 18, 2023, public session minutes
• Motion to enter closed session regarding property security and financial information