Adelaide Metcalfe public meetings in 2021
14 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
The Adelaide Metcalfe Township Council is meeting to decide on several staff recommendations, including approving a $375,000 budget amendment for a fire rescue truck, approving 2022 council grants totaling $17,700, and adopting by-laws for zoning amendments, seasonal sidewalk closures, and appointing a fire chief. The agenda also includes routine items like minutes, correspondence, and reports for information.
- Budget amendment adds $375,000 for Fire Rescue Truck, funded from Fire Equipment Reserve
- 2022 Council Grants: $2,700 to Kerwood Adelaide Metcalfe Optimist Club, $5,000 to Four Counties Health Services Foundation, $10,000 to Strathroy Middlesex General Hospital Foundation
- Third reading of ZBA By-laws 2021-29 (4747 Walkers Drive) and 2021-30 (4965 Walkers Drive)
- First, second, third and final reading of By-laws 2021-76 (Seasonal Sidewalk Closures), 2021-79 (Appoint Fire Chief Dan Parker), and 2021-80 (Confirming Dec 20, 2021)
- Approve Accessibility – Accommodations Policy & Procedure
Council approved seasonal sidewalk closures in Kerwood from November to April, approved 2022 Council Grants totaling $17,700 to three organizations, amended the 2021 budget to account for a $375,000 fire rescue truck purchase funded from reserves, and adopted an Accessibility Accommodations Policy. All motions were carried unanimously.
- Approved seasonal sidewalk closures in Kerwood (carried)
- Approved $2,700 grant to Kerwood Adelaide Metcalfe Optimists (carried)
- Approved $5,000 grant to Four Counties Health Services Foundation (carried)
- Approved $10,000 grant to Strathroy-Middlesex General Hospital Foundation (carried)
- Denied Middlesex Junior Farmers 911 signage grant application (carried)
- Amended 2021 budget to add $375,000 for fire rescue truck, funded from Fire Equipment Reserve (carried)
- Approved Accessibility Accommodations Policy & Procedure (carried)
- Gave third reading to By-Laws 29 and 30 (ZBA for 4747 and 4965 Walkers Drive) (carried)
Regular Council Meeting
Council will vote on several contracts and reports, including a $225,000 drainage works tender, appointment of a municipal auditor, renewal of the Ontario Clean Water Agency agreement, and an asset management plan. They will also discuss a resolution calling for an independent review of OMERS pension performance and enter closed session for hiring processes.
- Accept McNally Excavating tender for $225,000 (plus HST) for Peters Drain works
- Approve Watson & Associates proposal for $28,125 (net $28,620) for Asset Management Plan, funded by Canada Community Building Fund
- Appoint Graham Scott Enns as municipal auditor for 2021-2025 fiscal years
- Approve OCWA contract renewal for water services
- Resolution calling for independent third-party review of OMERS investment performance
Council accepted the lowest tender from McNally Excavating for Peters Drain works at $225,000 plus HST, and approved the Fire Chief Hiring Committee's recommendation to hire Dan Parker as Fire Chief. Council also approved a five-year auditor appointment (Graham Scott Enns LLP), an OCWA agreement pending insurance review, and an Asset Management Plan with Watson & Associates. A motion to defer the OCWA agreement was defeated.
- Approved McNally Excavating tender of $225,000 plus HST for Peters Drain drainage works.
- Approved hiring Dan Parker as Fire Chief, with a by-law to be prepared for the December 20 meeting.
- Appointed Graham Scott Enns LLP as municipal auditor for 2021-2025.
- Approved OCWA agreement for Kerwood Waste Treatment Facility, pending insurance review.
- Approved Watson & Associates proposal for Asset Management Plan at $28,125, funded by Canada Community Building Fund.
- Supported Mattice Val Cote resolution to postpone MPAC assessment update for 2022-2023.
- Called for independent third-party review of OMERS investment performance.
- Received October 2021 Budget to Actual report and 2022 Budget Survey results for information.
Regular Council Meeting
The Township of Adelaide Metcalfe Council is meeting via Zoom. The main item is a closed session to discuss the fire chief hiring process, which is a personal matter about an identifiable individual. The only open-session action is the final reading of a by-law confirming the meeting's proceedings.
- Closed session to discuss Fire Chief Hiring Process
- By-Law 72 of 2021 to confirm November 22, 2021 meeting proceedings
Council held a closed session to discuss the Fire Chief hiring process, then directed staff to prepare the necessary documentation to appoint a Fire Chief at the December 6, 2021 meeting. The only other action was passing a by-law to confirm the meeting's proceedings. No other substantive decisions were made.
- Directed staff to prepare documentation for Fire Chief appointment at Dec. 6 meeting (carried)
- Passed By-Law 72 of 2021 confirming the Nov. 22 meeting (carried)
Regular Council Meeting
The Adelaide Metcalfe Council will consider rejecting the sole tender for the Carruthers MacFarlane Drain and instead issue a new request for quotation. They will also hold a public meeting to decide on a temporary-use zoning amendment for 10625 Townsend Line, and vote on several by-laws including council composition and a by-law enforcement agreement.
- Reject JLH Excavating tender for Carruthers MacFarlane Drain and re-tender
- Public hearing and vote on Zoning By-Law Amendment Z12-2021 (Boyce, 10625 Townsend Line)
- Budget amendment adding $301,000 for Kerwood Park phase one from reserve
- Change council composition to Mayor plus four councillors elected at large
- Approve $18,000 GHD proposal for Metcalfe (Kellam Road) Landfill Closure Plan
Council approved a by-law changing its composition from the current structure to a Mayor and four Councillors elected at large, with no public notice or appeal period required. Council also approved a temporary zoning amendment for a golf driving range at 10625 Townsend Line, rejected the sole tender for the Carruthers MacFarlane Drain and directed staff to issue a Request for Quotation, and approved a $301,000 budget amendment for Kerwood Park funded from reserves. Several other administrative items were approved, including a three-year by-law enforcement agreement with MEU Consulting, a process to sell surplus lands on Pannell Lane, and a redistribution of $8,000 for the Kellam Landfill closure plan.
- Approved Council composition change to Mayor and four Councillors elected at large (By-Law 68)
- Approved temporary zoning amendment for golf driving range at 10625 Townsend Line (By-Law 70)
- Rejected JLH Excavating tender for Carruthers MacFarlane Drain; directed staff to issue Request for Quotation
- Approved $301,000 budget amendment for Kerwood Park phase one, funded from reserve
- Approved three-year by-law enforcement agreement with MEU Consulting (By-Law 69)
- Declared Pannell Lane lands surplus and directed staff to proceed with disposition to adjacent owners
- Approved $8,000 redistribution from School Road Landfill Expansion to Kellam Landfill Closure Plan
- Deferred action on OMERS third-party review until more information is received
Regular Council Meeting
The Adelaide Metcalfe Council is meeting to review the 2020 audited financial statements and discuss several infrastructure and planning projects. Decisions include awarding a drainage contract and initiating a Community Improvement Plan.
- Tender for Timmermans Drain from A.G Hayter for $149,278 plus HST
- Development of a Community Improvement Plan by Re:Public Urbanism for $16,634.96
- Funding of a Zoll AED for $3,444.58 from the Mar for Mayors reserve
- Third and final reading of By-Law 56 of 2021 regarding Peters Drain
- Approval of 2020 Audited Financial Statements
Council approved the 2020 audited financial statements as presented by the auditor, with no significant deficiencies noted. They also accepted the lowest tender for the Timmermans Drain project from A.G. Hayter in the amount of $149,278 plus HST. Additionally, Council directed staff to investigate changing council composition to a Mayor and four Councillors, and approved the development of a Community Improvement Plan with Re:Public Urbanism, committing $8,317.48 in the 2022 budget.
- Approved 2020 Audited Financial Statements (carried)
- Accepted Timmermans Drain tender from A.G. Hayter for $149,278 plus HST (carried)
- Directed staff to investigate changing council composition to Mayor and four Councillors (carried)
- Approved AED purchase of $3,444.58 funded from Mar for Mayor reserve (carried)
- Approved Community Improvement Plan development with Re:Public Urbanism, committing $8,317.48 in 2022 budget (carried)
- Received and filed 2022 Municipal Elections key dates report (carried)
- Received and filed September 2021 Budget to Actual report (carried)
- Gave third and final reading to By-Law 56 of 2021 (Peters Drain) (carried)
Regular Council Meeting
The Adelaide Metcalfe Council will convene as the Committee of Adjustment to consider five separate applications for consent. These requests involve land severances and property adjustments at various locations within the township.
- Application for Consent B12-2021: 2775 Kerwood Road (Charles Thompson)
- Application for Consent B05-2021: 10455 Townsend Line (Keunen)
- Application for Consent B06-2021: CON 4 NER, East Part Lot 10 (Keunen)
- Application for Consent B07-2021: 1629 Langan Drive (Keunen)
- Application for Consent B08-2021: 3310 Cuddy Drive (Keunen)
Council, sitting as the Committee of Adjustment, granted five consent applications, including four for Keunen family properties, each with conditions. It also approved in principle three zoning by-law amendments for the Keunen properties, limited to first and second readings, with final readings pending receipt of reference plans. A new Public Works On-Call/Standby Policy was approved and incorporated into the Corporate Policy Manual.
- Granted Consent B12-2021 (Thompson, 2775 Kerwood Road) with conditions (carried)
- Granted Consent B05-2021 (Keunen, 10455 Townsend Line) with conditions (carried)
- Granted Consent B06-2021 (Keunen, CON 4 NER) with conditions (carried)
- Granted Consent B07-2021 (Keunen, 1629 Langan Drive) with conditions (carried)
- Granted Consent B08-2021 (Keunen, 3310 Cuddy Drive) with conditions (carried)
- Approved in principle Zoning By-Law Amendments Z07-2021, Z09-2021, Z10-2021 (first and second readings)
- Approved Public Works On-Call/Standby Policy (carried)
- Gave third and final reading to By-Law 51 of 2021 (ZBA Dodge)
Regular Council Meeting
The Adelaide Metcalfe Council will hold a regular meeting, including sitting as a Court of Revision to hear appeals on the Peters Drain 2021 assessment. They will also consider appointing an engineer for the Toohill Drain, approving a COVID-19 vaccination policy, and starting the fire chief recruitment process.
- Court of Revision for Peters Drain 2021 to confirm assessments
- Appoint Spriet & Associates to engineer Toohill Drain reconstruction (1785 Patterson Drive)
- Approve COVID-19 Vaccination Policy for corporate manual
- Form Fire Chief Hiring Committee and begin recruitment
- Third reading of By-Law 49 of 2021 (Carruthers-McFarlane Drain)
Council approved a temporary COVID-19 vaccination policy for Township staff, requiring new hires to be fully vaccinated, and incorporated it into the Corporate Policy Manual. Council also confirmed the Peters Drain 2021 assessment, appointed Spriet Associates for the Toohill Drain reconstruction, and formed a Fire Chief hiring committee. The meeting was held virtually and live-streamed to YouTube.
- Approved temporary COVID-19 vaccination policy for staff, new hires must be fully vaccinated
- Confirmed Peters Drain 2021 construction assessment as presented
- Appointed Spriet Associates to engineer Toohill Drain reconstruction (1785 Patterson Drive)
- Formed Fire Chief Hiring Committee (Deputy Mayor Hendrikx, Councillor Brodie, CAO Calvert)
- Supported Township of Scugog resolution on rural infrastructure funding
- Gave third and final reading to By-Law 49 of 2021 (Carruthers-McFarlane Drain)
- Adopted minutes of September 21, 2021 meeting
- Received and filed correspondence items CC-2 and CC-3
Regular Council Meeting
Council is deciding on the implementation of alternative voting methods for the 2022 Municipal and School Board Elections. The body is also reviewing two land consent applications and discussing the recognition of the National Day for Truth and Reconciliation.
- Agreement with Intelivote Systems Inc. for 2022 eVoting services
- Consent Application B04-2021 for Cordeiro's Auto European Ltd. at 28582 & 28574 Centre Road
- Consent Application B11-2021 for 895696 Ontario Inc - Hassan Electric at 51 Second Street
- Proposal to recognize September 30 as National Day for Truth and Reconciliation as a statutory holiday starting in 2022
- Creation of a temporary full-time records management position funded by Municipal Modernization reserves
Council approved two consent applications (B04-2021 for Cordeiro's Auto European Ltd. and B11-2021 for 895696 Ontario Inc.) subject to conditions, including land dedications and rezoning. Council directed the CAO to re-post the Expression of Interest for the SS No. 3 Metcalfe School House. Council endorsed internet/telephone voting for the 2022 elections and authorized an agreement with Intelivote Systems Inc. Council deferred a decision on making September 30 a statutory holiday but approved purchasing orange shirts and flags for the National Day for Truth and Reconciliation.
- Approved Consent B04-2021 (Cordeiro's Auto European Ltd.) with conditions (carried)
- Approved Consent B11-2021 (895696 Ontario Inc.) with conditions (carried)
- Directed CAO to re-post Expression of Interest for SS No. 3 Metcalfe School House (carried)
- Deferred National Day for Truth and Reconciliation holiday decision; approved purchase of orange shirts and flags (carried)
- Endorsed internet/telephone voting for 2022 Municipal and School Board Elections (carried)
- Authorized agreement with Intelivote Systems Inc. for eVoting services (carried)
- Supported creation of temporary records management position funded from reserves (carried)
- Adopted By-Laws 59, 60, and 61 (alternative voting, Intelivote agreement, confirming) (carried)
Regular Council Meeting
The Council will decide on tender awards for the McKeen and Morgan drains and review a budget overage for waste and recycling collection. The meeting includes a Court of Revision for the Carruthers-McFarlane Drain and a consideration meeting for the Peters Drain.
- McKeen Drain reconstruction tender for Van Bree Drainage: $51,684 plus HST
- Morgan Drain culvert and ditch work tender for McNally Excavating: $40,800 plus HST
- Ontario Transfer Payment Agreement for Municipal Modernization Program: Intake 2
- Waste & Recycling Collection budget overage report
- By-Law 50 of 2021 (Timmermans Drain) third and final reading
Council voted not to approve the draft proposed municipal servicing agreement from Strathroy-Caradoc, citing limitations on landowners along Centre Rd., and directed administration to allow landowners who previously invested in infrastructure to connect to municipal services in the Servicing Area. Council also directed administration to continue negotiating an updated agreement. Additionally, Council accepted tenders for the McKeen Drain ($51,684 plus HST from Van Bree Drainage) and Morgan Drain ($40,800 plus HST from McNally Excavating, excluding work under Highway 402), and approved a $50,000 Municipal Modernization Program grant agreement.
- Rejected the draft proposed servicing agreement from Strathroy-Caradoc due to limitations on landowners along Centre Rd.
- Directed administration to allow landowners who previously invested in municipal services infrastructure to connect to municipal services within the Servicing Area along Centre Rd.
- Directed administration to continue negotiating an updated municipal servicing agreement with Strathroy-Caradoc.
- Accepted tender from Van Bree Drainage for McKeen Drain reconstruction at $51,684 plus HST.
- Accepted tender from McNally Excavating for Morgan Drain culvert and ditch work at $40,800 plus HST, excluding work under Highway 402.
- Approved the Ontario Transfer Payment Agreement for Municipal Modernization Program Intake 2 ($50,000 grant).
- Confirmed the Carruthers-McFarlane Drain 2021 construction assessment and accepted the future maintenance assessment as per Spriet Associates' supplement.
- Adopted the Engineer's Report for Peters Drain 2021 and gave By-Law 56 (Peters Drain) first and second reading.
Regular Council Meeting
The Council is meeting to act as the Court of Revision for drainage assessments and discuss infrastructure spending. They are considering funding for sidewalk replacements and the execution of a provincial infrastructure agreement.
- Proposed $18,794.40 (plus HST) for sidewalk replacement on Napperton Drive
- Court of Revision for Carruthers-McFarlane Drain 2021 and Timmermans Drain 2021
- Transfer of $91,161.14 in Federal Gas Tax Top-Up funding to the Obligatory Reserve Fund
- ICIP Transfer Payment Agreement for Kerwood Park
- Third and final reading of By-laws for McKeen Drain and Morgan Drain
Council approved the replacement of sidewalks on Napperton Drive for $18,794.40, authorized the sale of a municipally owned unopened road allowance on Ridout St to Nancy and Dana Bernier, and approved an encroachment agreement with them. Council also approved the ICIP Transfer Payment Agreement for Kerwood Park improvements, transferred $91,161.14 in Federal Gas Tax Top-Up funding to reserves, and gave final reading to by-laws for the McKeen and Morgan drains. The Court of Revision for the Carruthers-McFarlane Drain was adjourned to a later date after a revised assessment schedule was ordered, while the Timmermans Drain assessments were confirmed.
- Approved $18,794.40 sidewalk replacement on Napperton Drive (carried)
- Approved Agreement of Purchase and Sale with Nancy and Dana Bernier for Ridout St road allowance (carried)
- Approved Encroachment Agreement with Nancy and Dana Bernier (carried)
- Approved ICIP Transfer Payment Agreement for Kerwood Park improvements (carried)
- Transferred $91,161.14 Federal Gas Tax Top-Up to reserve fund (carried)
- Confirmed Timmermans Drain 2021 assessments as presented (carried)
- Adjourned Carruthers-McFarlane Drain Court of Revision to later date (carried)
- Gave third and final reading to By-laws 42 and 43 (McKeen and Morgan Drains) (carried)
Regular Council Meeting
The Township of Adelaide Metcalfe is reviewing several drainage projects and a zoning by-law amendment. Council will also appoint a Clerk and Deputy Clerk and receive budget and public works reports.
- Zoning By-Law Amendment (Z05-2021) for Hugh & Ina Dodge at 229 Patterson Drive
- Court of Revision for McKeen Drain 2021 and Morgan Drain 2021
- Consideration of engineer's reports for Carruthers-McFarlane Drain and Timmermans Drain
- Appointment of Spriet & Associates to report on Topping Drain reconstruction
- By-Laws to appoint a Clerk (No. 47) and a Deputy Clerk (No. 48)
Council approved Zoning By-Law Amendment Z05-2021 for Hugh & Ina Dodge at 229 Patterson Drive, allowing a severed lot to be rezoned from General Agriculture to Surplus Dwelling and the retained lot to Agriculture Only. The amendment received first and second reading, with final reading pending a deposited reference plan. Council also confirmed assessments for the McKeen and Morgan Drains and adopted engineer reports for the Carruthers-McFarlane and Timmermans Drains. Several by-laws were passed, including appointments for Clerk and Deputy Clerk.
- Approved Zoning By-Law Amendment Z05-2021 for 229 Patterson Drive (first and second reading)
- Confirmed assessments for McKeen Drain 2021 and proceeded to third reading of By-Law 42
- Confirmed assessments for Morgan Drain 2021 and proceeded to third reading of By-Law 43
- Adopted Engineer's Report for Carruthers-McFarlane Drain 2021
- Adopted Engineer's Report for Timmermans Drain 2021
- Appointed Spriet & Associates to write report for Topping Drain reconstruction
- Passed By-Law 47 appointing Michael Barnier as Clerk and By-Law 48 appointing Morgan Calvert as Deputy Clerk
- Deferred support for Bill C-21 firearms correspondence pending staff report
Regular Council Meeting
The Township of Adelaide Metcalfe is deciding on road rehabilitation contracts, minor zoning variances, and the adoption of a community safety plan. Council will also consider the permanent closure of a portion of Ridout Street.
- Contract for $423,174.00 (plus HST) to COCO Paving Inc for hot mix asphalt on School Road, Denning Road, and Melwood Drive
- Minor variance A01-2021 for Susan Boersema (3261 Mullifarry Drive) to allow an accessory building height of 6.3 m
- Minor variance A05-2021 for Raymond Bolton and Rachel Moreau (1360 Katesville Drive) for a 15 m side yard setback
- Land lease agreement with Mike Earley for hay harvesting at 27897 Kerwood Road for $300.00 per year
- Permanent closure and declaration of surplus lands for parts of the unopened Ridout Street road allowance
Council approved the permanent closure of part of the unopened Ridout Street road allowance (Parts 4-8, Plan 33R-20932) and declared those lands surplus to Township needs. Council also granted two minor variances, approved a $423,174 tender for road resurfacing, and adopted the Community Safety and Well-Being Plan.
- Approved permanent closure of part of unopened Ridout Street road allowance (Parts 4-8, Plan 33R-20932) and directed legal counsel to register the by-law.
- Declared the Ridout Street lands (Parts 4-8) surplus to Township needs.
- Granted minor variance A01-2021 to Susan Boersema for an accessory building height of 6.3 m (20.6 ft) at 3261 Mullifarry Drive.
- Granted minor variance A05-2021 to Raymond Bolton and Rachel Moreau for a 15 m (49 ft) exterior side yard setback at 1360 Katesville Drive.
- Approved tender to COCO Paving Inc. for $423,174 (plus HST) for hot mix asphalt on School Road, Denning Road, and Melwood Drive.
- Adopted the Community Safety and Well-Being Plan 2021-2026 and forwarded it to the Ministry of the Solicitor General.
- Approved partial land lease to Mike Earley for hay harvesting at 27897 Kerwood Road for 2021-2022 at $300 per year.
- Approved accounts payable listings totaling $257,861.80 for May 13 to June 15, 2021.
Regular Council Meeting
The Township of Adelaide Metcalfe is meeting to discuss several land-use applications and infrastructure projects. The body will review a zoning amendment for Kerwood Road and consider tenders for double surface treatment and engineering fees.
- Zoning Bylaw Amendment Z04-2021 to remove H symbol on Kerwood Road
- Double Surface Treatment Tender Agreement (Bylaw No 40 of 2021)
- Engineering fee contracts with Spriets Associates for Kerwood Park and Municipal Office
- Committee of Adjustment applications for 4481 Walkers Drive, 1818 Mullifarry Drive, and Centre Road
- Consideration of McKeen Drain and Morgan Drain bylaws
Council approved a $121,000 tender for double surface treatment on Napier Road, granted three minor variance/consent applications, and removed a holding provision on Kerwood Road properties. Drainage repairs for McKeen and Morgan drains were adopted, and several administrative by-laws were passed. The meeting also directed the CAO to post an Expression of Interest to sell and relocate the SS No.3 Metcalfe School House.
- Approved $121,000 tender to MSO Construction for double surface treatment on Napier Road
- Granted minor variance A03-2021 for a 1,024 sq ft storage building at 4481 Walkers Drive
- Granted minor variance A04-2021 for a 14 ft porch at 1818 Mullifarry Drive
- Granted consent B02-2021 for land severance on Centre Road, subject to conditions
- Approved zoning by-law amendment Z04-2021 to remove holding provision on Kerwood Road properties
- Adopted engineer's report for McKeen Drain 2021 repair
- Adopted engineer's report for Morgan Drain 2021 repair
- Directed CAO to post Expression of Interest to sell and relocate SS No.3 Metcalfe School House
Regular Council Meeting
The Township of Adelaide Metcalfe is meeting to discuss tax rates and the installation of sidewalks. Council will also review a report on Kerwood Park washrooms and a grant for Canada Summer Jobs.
- Bylaw No 33 of 2021 Tax Rate Bylaw
- Bylaw No 34 of 2021 Installation of Sidewalks
- Bylaw No 32 of 2021 Canada Summer Jobs Grant
- CAO-1 Kerwood Park Washroom Report
- PWM-1 Tenders and Quotes Report for Sidewalks
Council approved the tender from SDI Builders for $464,500 (plus HST) to construct the Kerwood Park Washroom Facility. They also approved a $110,415 sidewalk installation tender along Centre Road and passed four by-laws, including the tax rate by-law. Correspondence items were received and filed, and a resolution on the Clean Fuel Standard was deferred.
- Approved $464,500 Kerwood Park washroom construction tender (carried)
- Approved $110,415 sidewalk installation tender on Centre Road (carried)
- Approved accounts payable totaling $125,945.82 (carried)
- Deferred resolution on Clean Fuel Standard (carried)
- Supported resolution on invasive phragmites management (carried)
- Supported resolution on bus stops on dead end roads (carried)
- Passed By-laws 32-35 of 2021, including tax rate by-law (carried)
- Received and filed correspondence items CC-1 to CC-3 (carried)