Adelaide Metcalfe public meetings in 2024
19 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Meeting of Council
Council will consider approving the 2025 budget and tax rate by-laws at this special meeting. A staff report on the draft PSAB budget impacts will also be received. Three by-laws are up for final readings: the 2025 budget, the 2025 tax rate, and confirmation of proceedings.
- Staff report on 2025 Draft PSAB Budget Impacts (received for information)
- Approval of 2025 Draft Budget and Tax Rate By-Laws (by-laws 68 and 69 of 2024)
- By-law 70 of 2024 confirming December 23rd, 2024 meeting proceedings
- Council to give first, second, and third readings to all three by-laws
Regular Council Meeting
Council will receive the 2025 draft municipal budget and consider the 2025 Fees and Charges By-Law. The meeting includes a public hearing for a zoning amendment and a minor variance application. Council will also review procurement for municipal engineering and drainage services.
- 2025 Draft Municipal Budget presentation
- Zoning By-Law Amendment (Z13-2024) for 2292 Murphy Drive with a $10,000 security deposit
- Minor Variance (A06-2024) for a detached garage at 25451 Wood Road
- Approval of Spriet Associates London Limited for Municipal Engineering Services
- By-Law 53 of 2024 to borrow $21,302.10 for Toohill Drain 2024
Regular Council Meeting
Council will decide on a recommendation to deny a minor variance application from Hog-Wild Farms Ltd to reduce the Minimum Distance Separation II setback from 300 m to 985 ft at 1092 Melwood Drive. Other decisions include a 2% cost-of-living adjustment for staff, council, and volunteer firefighters in 2025, a $4,750 grant to the Kerwood Adelaide Metcalfe Optimist Club, and adoption of a holiday closure policy. The meeting also includes a closed session for personnel and legal matters.
- Minor variance application A05-2024 for 1092 Melwood Drive recommended for denial
- 2% cost-of-living adjustment for 2025 for staff, council, and volunteer firefighters
- $4,750 grant to Kerwood Adelaide Metcalfe Optimist Club with in-kind contributions
- Adoption of a new Holiday Closure Policy for the municipality
- Closed session to discuss employee retirement, appeal of committee of adjustment decision, and servicing agreement with Strathroy-Caradoc
Regular Council Meeting
The Adelaide Metcalfe Council will sit as a Court of Revision to confirm drainage assessments for the Toohill Drain and will award a $398,500 tender for tandem snowplow services. The meeting also includes the adoption of consent agenda items and by-laws.
- Court of Revision for Toohill Drain 2024
- Award snowplow tender to Premier Truck Group ($398,500)
- Accept engineering reports for Lyons, Lenting, Winter, and Stokmans/Bertens drains
- Adopt By-Law 59 of 2024 for building enforcement services
- Receive Ontario Municipal Partnership Fund 2025 allocation
Regular Council Meeting
The Adelaide Metcalfe Council will meet to review three applications for land consent and two zoning by-law amendments. The meeting also includes a broadband update presentation and a vote on a new Procedure By-Law.
- Consent Application B07-2024: 3023 Napperton Drive
- Consent Application B08-2024: 25674 Napier Road
- Consent Application B09-2024: Lot 24, Concession 1 SER
- Zoning By-Law Amendments Z11-2024 (10625 Townsend Line) and Z12-2024 (25574 Napier Road)
- Approval and enactment of a new Procedure By-Law
Regular Council Meeting
The Adelaide Metcalfe Council will review an engineer's report for the Toohill Drain and consider a debenture for the Fuller Harris drain. The meeting also includes a review of 2025 budget survey results and the 2025 meeting calendar.
- Proposed $21,301.10 municipal drainage debenture for Fuller Harris to Daniel and Jennifer Parker
- Review and provisional adoption of the August 27, 2024 Engineer's Report for Toohill Drain
- Receipt of 2025 Budget Survey Results report
- Approval of the 2025 Council Meeting Schedule
- Closed session to discuss compensation review
Regular Council Meeting
The Township of Adelaide Metcalfe Council will consider adopting three by-laws, including a zoning amendment for a temporary use at 28325 Centre Road and a procedure by-law. The Committee of Adjustment also recommended denying a consent application for 3023 Napperton Drive.
- Zoning By-Law Amendment Z10-2024 for 28325 Centre Road
- Temporary Use Agreement for Wanda and George Lawrence
- Denial of Consent Application B07-2024 for 3023 Napperton Drive
- Procedure By-Law to be approved in principle
- Budget-to-Actual report for August 2024
Regular Council Meeting
The Adelaide Metcalfe Council will consider several land use and financial items, including zoning by‑law amendments and tile‑drainage loans. It will vote on a sports lighting tender for Kerwood Park totaling $147,862 plus a $16,750 follow‑up contract. The meeting also includes approval of a $25,000 tile‑drain loan to Margaret Saettler and a municipal funding agreement for the Canada Community‑Building Fund.
- Approve sports lighting tender from Clark‑Haasen Electric for Kerwood Park baseball field ($147,862.00 plus HST) and additional lighting for pickleball, basketball and parking ($16,750.00 plus HST)
- Approve Tile Drain Loan By‑Law to lend $25,000 to Margaret Saettler for 10 years at 6% interest
- Approve tile‑drain loan application for Michael Brodie on Concession 5, North Part of Lot 9
- Approve Zoning By‑Law Amendment Z07‑2024 for 1569 Murphy Drive
- Enact By‑Law authorizing the Canada Community‑Building Fund municipal funding agreement with AMO
Regular Council Meeting
The Council will review several infrastructure and land-use items. This includes a tender for the Topping Drain reconstruction and a request to replace an access bridge on the Rapley Drain. Additionally, the meeting covers various zoning by-law amendments and a study regarding Middlesex County development charges.
- Topping Drain reconstruction tender: $272,952.20 plus HST
- Zoning By-Law Amendment (Z06-2024) for 2897 Napperton Drive
- Zoning By-Law Amendment (Z13-2024) for 2921 Cuddy Drive
- Rapley Drain - Earley Bridge Replacement request
- Middlesex County Development Charge Study
Regular Council Meeting
The Council will review the 2023 audited financial statements and the first quarter 2024 building activity summary. Additionally, the Council will meet as the Committee of Adjustment to consider a land consent application for 9219 Townsend Line.
- Land consent application (B05-2024) for 9219 Townsend Line
- Approval of 2023 Audited Financial Statements
- Review of Q1 2024 Building Activity Summary
- Review of April 2024 Operating Budget to Actual report
Regular Council Meeting
The Council will hold a public meeting regarding the Official Plan Review. Additionally, staff are seeking approval for several drainage reconstruction requests and engineer appointments.
- Official Plan Review Open House presentation
- Lenting Drain Branch ‘J’ reconstruction request
- Winter Drain reconstruction request
- Baker Drain engineering appointment (Spriet Associates)
- Tile drain loan application for Margaret Saettler
Regular Council Meeting
The Council is reviewing several service agreements, including IT services from the County of Middlesex. They are also considering a $564,718 purchase for a new fire tanker truck and a $154,700 paving contract for Wardell Drive.
- Purchase of a new Fire Tanker Truck from Fort Garry Fire Trucks for $564,718 (plus HST)
- Double Surface Treatment on Wardell Drive by Miller Paving Limited for $154,700 (plus HST)
- A $50,000 tile drainage loan to Seldom Rest Family Farms Ltd for a 10-year term at 6% interest
- Information Technology Services Agreement with the County of Middlesex
- Delegations from the Middlesex Federation of Agriculture and Middlesex County
Regular Council Meeting
The Council will review several year-end financial reports and proposed surplus transfers to various reserve funds. Additionally, the meeting includes decisions on a hot mix asphalt contract, water and wastewater charges, and a drainage report.
- Court of Revision decision regarding Topping Drain 2023 assessments
- Transfer of 2023 surplus to various reserves including $40,000 to Legal Reserve Fund
- Approval of J-AAR Excavating Limited tender for hot mix asphalt for $458,768 plus HST
- Designation of the Optimist Club of Kerwood Adelaide Metcalfe Annual Ball Tournament as a significant event
- Adoption of By-Law 25 of 2024 regarding Water and Wastewater Charges
Regular Council Meeting
The Adelaide Metcalfe Council will hold a closed session to discuss potential litigation regarding the Buurma Site Plan Control. The agenda also includes By-Law 24 of 2024, which confirms the proceedings of the March 25, 2024, meeting.
- Closed session discussion regarding Buurma Site Plan Control litigation
- By-Law 24 of 2024 to confirm meeting proceedings
Regular Council Meeting
The meeting includes reviews of several zoning by-law amendments and a motion to increase provincial tile loan limits. Staff also recommended a new pay-per-use rate for Kerwood Park EV chargers.
- Notice of Motion to increase annual Tile Loan limit from $50,000 to $100,000
- Zoning By-Law Amendments for 30159 Centre Road, 2163 Egremont Drive, and 2668 Katesville Drive
- Minor Variance application for 6 Grogast Court
- Proposed $2.00 per hour fee for Kerwood Park EV chargers
Regular Council Meeting
Council is reviewing an Engineer's Report for the Topping Drain 2023 drainage works. The agenda includes recommendations to approve several drainage reconstruction tenders and a maintenance gravel contract. A notice of motion was also presented to request an increase in provincial tile loan limits.
- $77,436.78 tender for Kelly Drain reconstruction
- $56,425.00 tender for Dortmans–Mullifarry Drive Drain reconstruction
- $279,264.50 tender for Beattie Drain reconstruction
- $17.45 per tonne maintenance gravel contract
- Motion to increase provincial tile loan limit from $50,000 to $100,000
Regular Council Meeting
The meeting includes a session where Council acts as the Committee of Adjustment to hear various land use applications. These include requests for minor variances, property severances, and a zoning by-law amendment.
- Minor variance application for 2739 Murphy Drive
- Property severance application for 2719 Napperton Drive
- Property severance application for 1521 Cuddy Drive
- Property severance applications for 1569 Murphy Drive
- Zoning By-Law Amendment for 7002 Sexton Road
Regular Council Meeting
The Council will review 2023 building activity and budget reports for information. Decisions include approving a $50,000 tile drainage loan and launching new community improvement programs. The meeting also addresses dust suppressant tender results and drainage works reconstruction.
- Approval of a $50,000 tile drainage loan to David and Susan Clarke at 6% interest
- Tender approval for dust suppressant from 552976 Ontario Limited at $389.00 per Flake Tonne
- Launch of 2024 Community Improvement Plan programs including Site Beautification and Accessibility
- Request to increase capacity for Lyons Drainage Works reconstruction
- Recommendation for Mayor Sue Clarke's appointment to the Middlesex OPP Detachment Board
Regular Council Meeting
The Adelaide Metcalfe Council will meet to confirm Beattie Drain 2023 assessments. The Committee of Adjustment will also consider multiple applications for minor variances and land severances.
- Confirmation of Beattie Drain 2023 assessments
- Minor variance for lot area at 1424 Langan Drive (Granted)
- Minor variance for setbacks at 1521 Cuddy Drive (Denied)
- Land severance applications for Wood Road, Wardell Drive, and Cuddy Drive