Adelaide Metcalfe public meetings in 2025

Regular Council Meeting

This regular council meeting will consider the provisional adoption of engineer's reports for the Winter Drain and Richardson-Earley Drain under the Drainage Act. The council will also convene as the Committee of Adjustment to decide on two consent applications for property severances at 2002 Napperton Drive and 1532 Napperton Drive, each subject to numerous conditions.

• Provisional adoption of Engineer's Report for Winter Drain drainage works
• Provisional adoption of Engineer's Report for Richardson-Earley Drain drainage works
• Consent application B03-2025 for 2002 Napperton Drive (owners Emily Fonger & Dylan Shepherd) to sever land
• Consent application B03-2023 for 1532 Napperton Drive (Estate of Marjorie Matthews) to sever land
• Council to approve minutes of November 17, 2025 meeting

Special Meeting of Council

The Township of Adelaide Metcalfe Council will receive the 2026 Draft Municipal Budget and consider adopting it at a subsequent meeting. The agenda also includes a confirmation by-law and standard procedural items.

• 2026 Draft Municipal Budget Presentation
• By-Law 55 of 2025 (Confirming December 8th, 2025)
• Declaration of Pecuniary Interest
• Adjournment

The council voted to complete a Council Compensation Review in 2026 and incorporate it into the 2026 municipal budget. The council also approved receiving the 2026 Draft Municipal Budget Presentation for further consideration. No other motions were adopted during the meeting.

• Council Compensation Review approved for 2026 and to be part of the municipal budget (carried)
• 2026 Draft Municipal Budget Presentation received (carried)

Regular Council Meeting

The Adelaide Metcalfe Council will consider a 2% cost-of-living adjustment for staff and a $136,330 contract for Bridge #4 rehabilitation on Katesville Drive. The meeting also includes a closed session to discuss a land acquisition on Langan Drive.

• Bridge #4 Katesville Drive rehabilitation contract awarded for $136,330 plus HST
• 2% cost-of-living adjustment for 2026 staff and volunteer firefighter compensation
• $4,500 grant pre-budget approval for Kerwood Adelaide Metcalfe Optimist Club
• Closed session to discuss acquisition of unopened road allowance on Langan Drive
• By-law 54 of 2025 to confirm proceedings of the November 17, 2025 meeting

The council authorized the disposition of the unopened road allowance (PIN 09625-0074 (LT)) on Langan Drive to the adjoining landowner for nominal consideration, waiving valuation and public notice requirements. It also approved a $4,500 cash grant and in‑kind support for the Kerwood Adelaide Metcalfe Optimist Club and gave pre‑budget approval for a 2 % cost‑of‑living increase to staff, council members and volunteer firefighters for 2026. Additionally, the council authorized the award of the Bridge #4 rehabilitation contract to Vandenberk Construction Inc. for $136,330 plus HST and accepted the 2025 audit planning letters, authorizing the mayor to sign them.

• Approved disposition of road allowance (PIN 09625-0074 (LT)) on Langan Drive to adjoining landowner, waiving valuation and public notice
• Approved $4,500 cash grant and in‑kind contributions for Kerwood Adelaide Metcalfe Optimist Club
• Approved 2 % cost‑of‑living increase for 2026 staff wage grid, council remuneration, and volunteer firefighter compensation
• Authorized award of Bridge #4 rehabilitation contract to Vandenberk Construction Inc. for $136,330 plus HST
• Received 2025 audit planning and engagement letters and authorized Mayor Clarke to sign them
• Adopted minutes of the November 3, 2025 council meeting
• Adopted By‑Law 54 of 2025 (first, second, and third reading) confirming November 17, 2025

Regular Council Meeting

Council will consider declaring Crathie Hall (3533 Crathie Drive) surplus to township needs and authorize its disposal. Staff reports also propose a Responsible Use of Artificial Intelligence policy for approval, a draft Site Alteration By-Law for feedback, and a School Road Landfill capacity update directing further study. The agenda includes consent items from the Ausable Bayfield Conservation Authority and Middlesex-London Health Unit, plus ten correspondence resolutions from other municipalities. A closed session is scheduled for litigation related to outstanding fee collection.

• Crathie Hall (3533 Crathie Drive) declared surplus and to be disposed of per the Sale and Disposition of Land By-law
• Proposed Responsible Use of Artificial Intelligence Policy for approval
• Draft Site Alteration By-Law received; staff to bring final version incorporating feedback
• School Road Landfill capacity update received; staff directed to evaluate options with MECP and GHD Engineering
• Closed session under Section 239(2)(e) of Municipal Act re: litigation (outstanding fee collection)

The council confirmed that Crathie Hall at 3533 Crathie Drive is no longer used as a community hall, declared the property surplus and ordered public notice. It approved the Township’s “Responsible Use of Artificial Intelligence” Policy. The draft Site Alteration By‑Law was received and staff were instructed to present a final version at a later meeting. Several routine items – agenda, minutes, consent agenda and a few resolutions – were also adopted.

• Declared Crathie Hall (3533 Crathie Drive) surplus and ordered public notice – Carried
• Approved the “Responsible Use of Artificial Intelligence” Policy – Carried
• Received draft Site Alteration By‑Law and directed staff to bring forward a final version – Carried
• Adopted the meeting agenda – Carried
• Adopted minutes of the Oct 8, Oct 20 and Oct 27 special meetings – Carried
• Adopted consent agenda items (ABCA minutes, ABCA budget, MLHU summaries) – Carried
• Supported Halton Region public‑safety resolution – Carried
• Supported Township of Edwardsburgh Cardinal OCIF resolution – Carried

Special Meeting of Council

Council will meet in a closed session to discuss solicitor-client privileged advice regarding an interim servicing agreement between Adelaide Metcalfe and Strathroy-Caradoc. The public portion of the meeting includes the confirmation of the meeting's proceedings.

• Closed session discussion: Adelaide Metcalfe/Strathroy-Caradoc Interim Servicing Agreement
• By-Law 52 of 2025: Confirming October 27th, 2025 proceedings

The council approved the attached Interim Servicing Agreement between Adelaide Metcalfe and Strathroy‑Caradoc and authorized the mayor and clerk to sign it. The council also directed the CAO to continue negotiations for a future servicing agreement. By‑Law 52 of 2025, confirming October 27, 2025, was given its first, second and third readings and passed. The meeting was then adjourned.

• Approved the Interim Servicing Agreement; authorized Mayor and Clerk to sign (motion carried)
• Directed CAO to continue negotiations for a Future Servicing Agreement (part of same motion)
• By‑Law 52 of 2025 received first, second and third readings and was passed (motion carried)
• Adjourned the meeting at 7:29 PM (motion carried)

Regular Council Meeting

The Adelaide Metcalfe Council will review results for a sidewalk winter maintenance tender and a new safety boot policy for firefighters. The meeting also includes reports on 2026 budget survey results and 2025 building activity.

• Proposed award of RFT AM-2025-06 to Brads Lawns Care for sidewalk winter maintenance: $300 per event for Kerwood Main Street and $250 per event for Napperton Drive & Pike Road, Centre Road, and Second Street
• Proposed implementation of CSA Certified Safety Boot Policy for firefighters effective January 1, 2026
• Review of 2026 Budget Survey Results
• Review of Third Quarter 2025 Building Activity Summary
• Closed session to discuss By-Law Enforcement Update

The council authorized the award of the 2025‑2028 sidewalk winter maintenance contract to Brad’s Lawns Care at specified rates for multiple streets. It also approved a new safety‑boot policy for firefighters, effective Jan. 1 2026, and directed staff to study green‑energy options on municipal land. By‑law 51 of 2025 was given its final reading.

• Approved CSA Certified Safety Boot Policy for firefighters (carried)
• Authorized award of sidewalk winter maintenance contract to Brad’s Lawns Care (carried)
• Received 2026 Budget Survey Results report (information)
• Received Third Quarter 2025 Building Activity Summary report (information)
• Directed staff to prepare report on potential green‑energy projects on municipal lands (carried)
• Adopted By‑Law 51 of 2025 confirming Oct 20 2025 (carried)

Special Meeting of Council

The council will receive a staff report on IESO procurement for Venfor Inc. wind turbines and community engagement for information and discussion. A presentation by Venfor Inc. on the proposed wind project will be given. The council will also consider By‑Law 50 of 2025 to confirm the proceedings of this meeting.

• Presentation – Venfor Inc. – Adelaide Metcalfe Proposed Wind Project (location map and presentation boards attached)
• Staff Report – IESO Procurement, Venfor Inc., Wind Turbines and Community Engagement (recommended for information and discussion)
• By‑Law 50 of 2025 – Confirming October 8, 2025 (first, second and third reading)

Council moved and carried a motion to receive the IESO procurement and community engagement report for information. A second motion was introduced to withhold municipal support for industrial wind turbines and to declare Adelaide Metcalfe an unwilling host for new wind generation facilities; the minutes do not record a final vote outcome on that motion.

• Motion to receive IESO procurement report – carried (no vote tally recorded)
• Motion to withhold support and declare township an unwilling host for wind projects – outcome not recorded

Regular Council Meeting

The council will approve the 2026 meeting calendar and authorize internet and telephone voting for the 2026 municipal election. The meeting also includes approving a temporary use agreement and receiving various staff reports.

• Council Meeting Calendar 2026
• Alternative voting methods for 2026 Municipal Election
• Temporary Use Agreement for 29064 Hansford Road
• Staff report on 2026 Ontario Community Infrastructure Fund
• Application for tile drain loan for Seldom Rest Family Farms Ltd

Council approved the use of internet and telephone as the alternative voting method for the 2026 municipal and school board elections and authorized the Mayor and Clerk to contract Intelivote Systems for the e‑voting service. The township also approved a $50,000 tile‑drain loan for Seldom Rest Family Farms, adopted the 2026 council meeting calendar, and received the 2026 Ontario Community Infrastructure Fund allocation of $178,759. By‑Laws 47, 48 and 49 received their final readings, and a resolution supporting Bonfield Township’s Canada Post labour dispute was adopted.

• Agenda additions approved (Carried)
• Minutes of September 15, 2025 adopted (Carried)
• Consent agenda items 6.a‑6.h adopted (Carried)
• Resolution supporting Bonfield Township Canada Post labour dispute approved (Carried)
• Tile‑drain loan of $50,000 for Seldom Rest Family Farms approved (Carried)
• Council meeting schedule for 2026 approved (Carried)
• Internet/telephone voting for 2026 elections approved and agreement with Intelivote authorized (Carried)
• By‑Laws 47, 48 and 49 received final readings (Carried)

Regular Council Meeting

The Township of Adelaide Metcalfe Council will discuss a temporary use zoning amendment for a property on Hansford Road and approve an update to fire department standby fees. The Committee of Adjustment will also consider a consent application for a property on Napperton Drive.

• Zoning By-Law Amendment Z09-2025 for 29064 Hansford Road
• Fire Department Standby Fee update in By-Law 44 of 2025
• Committee of Adjustment to consider consent application B03-2023
• Closed session to discuss Servicing Agreement with Strathroy-Caradoc
• Adoption of August 11, 2025 Council meeting minutes

The council deferred the Application for Consent B03-2023 after discussion. It approved the Zoning By‑Law Amendment Z09‑2025, allowing a temporary detached residential unit on 29064 Hansford Road, with a $10,000 security deposit requirement. Both motions were carried without recorded vote counts.

• Agenda for September 15, 2025 meeting approved (Carried)
• Minutes of August 11, 2025 meeting adopted (Carried)
• Council convened as Committee of Adjustment (Carried)
• Application for Consent B03-2023 deferred (Carried)
• Application for Zoning By‑Law Amendment Z09‑2025 approved with conditions (Carried)
• Committee of Adjustment adjourned at 7:28 pm (Carried)
• Public meeting adjourned at 7:34 pm (Carried)

Regular Council Meeting

The Township of Adelaide Metcalfe Council will approve a drainage construction contract and upgraded fire equipment. The meeting also includes the appointment of a new councillor and the adoption of consent agenda items.

• Approval of $150,769.69 for Locher-Heaman Drain construction
• Approval of $6,832.43 for water drafting equipment upgrade
• Appointment of Andrew Campbell to Council
• Closed session to discuss Servicing Agreement with Strathroy-Caradoc
• Formal proposal for automated speed enforcement on Kerwood Road

The council approved the $150,769.69 contract with Van Bree Drainage to construct the Locher‑Heaman Drain. It also approved the purchase of water‑drafting equipment for the fire department, funded by a donation. Council referred the Community Safety Zone and Automated Speed Enforcement proposal for Kerwood Road to the Middlesex County Engineer for information. Several routine items such as agenda adoption, minutes adoption, consent agenda, correspondence filing, and by‑law readings were also approved.

• Approved $150,769.69 Locher‑Heaman Drain construction contract (Van Bree Drainage)
• Approved purchase of water drafting equipment for Fire Department ($6,832.43 plus HST)
• Referred Community Safety Zone and Automated Speed Enforcement proposal for Kerwood Road to Middlesex County Engineer
• Adopted agenda for the August 11, 2025 meeting
• Adopted minutes from the July 21, 2025 council meeting
• Adopted consent agenda items (Middlesex County Planning Services Q2 update; MLHU food insecurity primer)
• Received and filed correspondence items 8.a through 8.e
• Approved first, second, and third readings of By‑Laws 40‑43 of 2025 (appointments and meeting confirmation)

Regular Council Meeting

The Township of Adelaide Metcalfe Council will hold public hearings and vote on two temporary-use zoning by-law amendments at 28537 Centre Road (Z07-2025) and 4602 Egremont Drive (Z08-2025). Council will also consider a pre-budget purchase of a single-axle snowplow, an encroachment agreement for a liquid manure line under Mullifarry Drive, and the appointment of a new councillor to fill a vacancy. Additional items include an industrial development feasibility study, a review of maintenance drains, and the 2026 budget process.

• Public hearing and vote on temporary-use zoning amendment (Z07-2025) at 28537 Centre Road
• Public hearing and vote on temporary-use zoning amendment (Z08-2025) at 4602 Egremont Drive
• Pre-budget approval for purchase of a new single-axle snowplow
• Encroachment agreement with Ryan and Trudy Timmermans for a liquid manure line under Mullifarry Drive
• Council vacancy appointment to fill a seat, to be decided in closed session

The council adopted the agenda, approved the minutes from the June 16 special meeting, and approved two zoning by‑law amendments for temporary retail use at 28537 Centre Road and for a three‑year residential use at 4602 Egremont Drive. Council also voted to continue Phase 2 of the Industrial Lands Feasibility Study.

• Approved agenda for the July 21 meeting (carried)
• Adopted minutes of the June 16 special meeting (carried)
• Approved Zoning By‑Law Amendment Z07‑2025 for temporary retail at 28537 Centre Road (carried)
• Approved Zoning By‑Law Amendment Z08‑2025 for a three‑year temporary residential use at 4602 Egremont Drive (carried)
• Approved continuation of Phase 2 of the Industrial Lands Feasibility Study (carried)
• Adjourned public meeting at 7:17 pm and reconvened regular council session (carried)

Regular Council Meeting

The Adelaide Metcalfe Council will decide on several infrastructure projects, including a road reconstruction contract and a change in road surface for Sexton Road. The body is also discussing a community engagement session regarding wind turbines and an automatic aid agreement with Strathroy-Caradoc.

• Awarding Tender # AM-2025-05 to GIP Paving Inc. for $247,000 (plus HST) for Buttery Creek Reconstruction
• Proposed change of Sexton Road (Murphy Drive to LaSalle Line) from hard top to gravel surface
• Automatic Aid agreement with Municipality of Strathroy-Caradoc for the 402
• Community Engagement Session with Venfor Inc. regarding IESO Procurement and wind turbines
• Temporary Use Agreement for 9529 Townsend Line (Donna and Mark Teeple)

The council voted to approve a two‑year automatic aid fire‑service agreement with the Strathroy‑Caradoc Fire Department, including a one‑year trial period. It also authorized the award of a $247,000 tender to GIP Paving Inc. for Buttery Creek reconstruction. Several resolutions supporting provincial bills and opposition to strong‑mayor legislation were adopted, and various reports were received for information.

• Approved 2‑year automatic aid fire‑service agreement with Strathroy‑Caradoc (carried)
• Authorized award of Tender # AM‑2025‑05 to GIP Paving Inc. for $247,000 (plus HST) (carried)
• Adopted agenda for the June 16, 2025 meeting (carried)
• Adopted minutes of May 20 and June 2, 2025 council meetings (carried)
• Adopted consent agenda items 7.a, 7.b and 7.d (carried)
• Supported resolutions on Bill 5 – Protecting Ontario by Unleashing Our Economy Act (carried)
• Supported resolutions opposing Strong Mayor legislation (carried)
• Received and filed correspondence items 8.a, 8.d, 8.e, 8.f and 8.g (carried)

Regular Council Meeting

Council will sit as the Court of Revision for the Locher-Heaman Drain assessment, consider a minor variance at 2229 Patterson Drive, hold public hearings for two temporary-use zoning amendments (9529 Townsend Line and 1901 Langan Drive) requiring $10,000 deposits each, and approve the 2024 audited financial statements. The most consequential item is deciding among four options to fill the vacant council seat left by Councillor Noordhof's resignation, including appointment or by-election.

• Court of Revision to confirm assessments for Locher-Heaman Drain, with appeal deadline June 10, 2025
• Minor variance (A01-2025) for a detached garage at 2229 Patterson Drive: height relief to 6.55 m, floor area up to 111.48 m²
• Temporary-use zoning amendments: Z05-2025 (9529 Townsend Line) and Z06-2025 (1901 Langan Drive), each requiring a $10,000 security deposit
• Approval of 2024 audited financial statements as presented by Graham Scott Enns LLP
• Council vacancy: four options to fill seat (appoint runner-up, selection process, direct appointment, or by-election)

The council confirmed the Locher‑Heaman Drain assessment, granted a minor variance for an accessory storage structure, and approved two temporary‑use zoning amendments (Z05‑2025 and Z06‑2025) allowing additional dwellings. The 2024 audited financial statements were approved, and the petition to improve the Ward Drain was accepted with Spriet Associates appointed to report on the project.

• Confirmed Locher‑Heaman Drain assessment (Court of Revision) – CARRIED
• Granted Minor Variance A01‑2025 for accessory structure – CARRIED
• Approved Zoning By‑Law Amendment Z05‑2025 (temporary use for one additional dwelling) – CARRIED
• Approved Zoning By‑Law Amendment Z06‑2025 (temporary use for two additional dwellings) – CARRIED
• Approved 2024 Audited Financial Statements – CARRIED
• Adopted Consent Agenda items 7.a‑7.f – CARRIED
• Received and filed correspondence items 8.a‑8.d – CARRIED
• Accepted Ward Drain petition and appointed Spriet Associates for improvement report – CARRIED

Regular Council Meeting

Council will discuss a bid for a partial land lease at 27897 Kerwood Road for hay harvesting. The meeting also includes the receipt of several 2024 annual reports and the acknowledgement of Councillor Noordhof's resignation.

• Proposed land lease to Alfons Bles for 27897 Kerwood Road at $350.00 per year for 2025 and 2026
• By-Law 21 of 2025 regarding the 27897 Kerwood Road lease agreement
• 2024 Annual Reports from St. Clair Region Conservation Authority, Bluewater Recycling Association, and MPAC
• Acknowledgement of resignation and service for Councillor Noordhof
• Staff report on the 2025 Annual Repayment Limit

Council accepted a $350‑per‑year bid from Alfons Bles for a partial land lease at 27897 Kerwood Road to allow hay harvesting in 2025 and 2026. The Mayor and Clerk were authorized to sign the lease agreement. The council also received the 2025 Annual Repayment Limit report confirming borrowing capacity of $1,212,774. By‑Laws 21 and 22 of 2025 were given their first, second and third readings and approved.

• Approved agenda for May 5 2025 (CARRIED)
• Adopted minutes of April 22 2025 meeting (CARRIED)
• Adopted consent agenda items (annual reports) (CARRIED)
• Received and filed four correspondence resolutions (CARRIED)
• Accepted $350/year partial land lease bid from Alfons Bles for hay harvesting (CARRIED)
• Authorized Mayor and Clerk to execute lease agreement (CARRIED)
• Received 2025 Annual Repayment Limit report (CARRIED)
• Approved By‑Law 21 (Partial Land Lease) and By‑Law 22 (Meeting Confirmation) with final readings (CARRIED)

Regular Council Meeting

Council will hold a public meeting and committee of adjustment for a consent and zoning by-law amendment at 543 Second Street. They will vote on purchasing a Komatsu loader for $279,000 and on transferring 2024 surplus funds to reserve accounts. A closed session is scheduled to discuss a servicing agreement with Strathroy-Caradoc.

• Purchase of WA270-8 Komatsu Loader for $279,000 plus HST (staff report 9.b)
• Public hearing for zoning by-law amendment (Z04-2025) to rezone portions of 543 Second Street to Surplus Dwelling and Agriculture Only zones
• Committee of Adjustment consent application (B01-2025) for severance at 543 Second Street, subject to 19 conditions
• 2024 surplus transfers: $10,000 to Community Improvement Plan Reserve, $5,000 to Winter Maintenance Reserve, $52,736 to Lifecycle Management Reserve, and remainder to Lifecycle Management
• Closed session under Section 239(2)(e) for litigation/potential litigation on a Servicing Agreement between Adelaide Metcalfe and Strathroy-Caradoc

The Committee of Adjustment granted Consent Application B01-2025 with 19 conditions. The Council approved Zoning By‑law Amendment Z04-2025, rezoning part of the severed parcel to Surplus Dwelling and part of the retained parcel to Agriculture Only. Items on the Consent Agenda (7.a‑c) were adopted, and the Operating Budget to Actual Report for March 2025 was received for information.

• Granted Consent Application B01-2025 with 19 conditions (CARRIED)
• Approved Zoning By‑law Amendment Z04-2025 rezoning parcels (CARRIED)
• Adopted Consent Agenda items 7.a, 7.b, and 7.c (CARRIED)
• Received Operating Budget to Actual Report for March 2025 for information (CARRIED)
• Received and filed correspondence items 8.a‑8.c (CARRIED)

Regular Council Meeting

The council will open a Drainage Act meeting to review and provisionally adopt the engineer's report for the Locher-Heaman Drain, followed by a by-law to authorize the drainage works. They will also consider designating the Kerwood Annual Baseball Tournament as a municipally significant event for a special occasion permit, and receive several items on the consent agenda, including correspondence from other municipalities and a letter on tariffs.

• Consideration and provisional adoption of Engineer's Report for Locher-Heaman Drain (dated March 11, 2025) under Section 4 of the Drainage Act
• First and second reading of By-law 2025-03 to provide for Locher-Heaman Drain drainage works
• Designation of Optimist Club of Kerwood Adelaide Metcalfe Annual Ball Tournament (June 6–8, 2025) as event of municipal/community significance for alcohol permit
• Resolution from Municipality of East Ferris – Standing for Canada
• Letter from Western Ontario Wardens Caucus to PM Carney and Premier Ford regarding tariffs (March 18, 2025)

The council approved the meeting agenda and adopted the March 17 minutes. It provisionally adopted the Engineer's Report for the Locher‑Heaman Drain and gave first and second readings to By‑Law 3 of 2025. The council designated the Kerwood Annual Baseball Tournament (June 6‑8, 2025) as a municipally significant event and filed two correspondence items. By‑Law 17 of 2025 received all three readings and the meeting was adjourned at 7:21 PM.

• Approved agenda for April 7, 2025 (Carried)
• Adopted minutes of March 17, 2025 meeting (Carried)
• Provisionally adopted Engineer's Report for Locher‑Heaman Drain (Carried)
• Designated Kerwood Annual Baseball Tournament (June 6‑8, 2025) as municipally significant (Carried)
• Received and filed correspondence items 8.a and 8.b (Carried)
• First and second reading of By‑Law 3 of 2025 (Locher‑Heaman Drain) (Carried)
• First, second, and third reading of By‑Law 17 of 2025 (Confirming April 7, 2025) (Carried)
• Adjourned meeting at 7:21 PM (Carried)

Regular Council Meeting

Council will hold a public meeting on a zoning by-law amendment (Z02-2025) for Advan Broilers Ltd. at 29999 Wilson Road, proposing to rezone a portion from 'General Agriculture (A)' to site-specific 'General Agriculture (A-17)'. Other decisions include approving a pickup truck purchase and amending road use by-law fees. Council will also receive correspondence from several municipalities and adjourn to closed session to discuss a servicing agreement with Strathroy-Caradoc.

• Public hearing and potential approval of zoning by-law amendment Z02-2025 for Advan Broilers Ltd. at 29999 Wilson Road
• Staff report recommending approval of a pickup truck purchase
• Amendment to Fees & Charges By-Law for road use by-law fees
• Correspondence including resolutions on tariffs, buy-Canadian campaigns, and landlord-tenant reforms
• Closed session under Section 239(2)(e) to discuss a servicing agreement with Strathroy-Caradoc

Regular Council Meeting

Council will consider awarding Tender AM-2025-04 to Walker Construction Limited for single surface treatment at $299,520 plus HST. They will also vote on a new Procurement Policy and appoint a Drainage Superintendent and Tile Drain Inspector. Several resolutions from other municipalities and reports from regional agencies will be received and filed.

• Tender award to Walker Construction Limited for $299,520 (plus HST) for single surface treatment
• Adoption of new Procurement Policy by By-Law 12 of 2025
• Appointment of George Vereyken (Spriet Associates) as Drainage Superintendent and Tile Drain Inspector by By-Law 11 of 2025
• Closed session to discuss Ontario Land Tribunal request for review of LaSalle Agri Site Plan (solicitor-client privilege)
• Reception of resolutions from other municipalities on cell towers, tow hooks, health care advocacy, ride share services, and supporting Canadian businesses

Regular Council Meeting

The Council will discuss a zoning by-law amendment for 1040 Melwood Drive and a request to amend conditions for a consent application at the same address. Members will also consider awarding maintenance contracts and initiating an industrial lands feasibility study.

• Zoning By-Law Amendment (Z01-2025) for 1040 Melwood Drive to create 'Surplus Dwelling' and 'Agriculture Only' zones
• Contract award to Pollard Distribution Inc. for dust suppressant at $372.10 per Flake Tonne
• Contract award to E+W Blane Trucking for maintenance gravel at $18.69 per Tonne
• Proposed contract for Drainage Superintendent Services with Spriet Associates
• Authorization for Colliers Project Leaders to conduct an Industrial Lands Feasibility Study

Regular Council Meeting

Council will hold a Drainage Consideration Meeting to review the Engineer's Report for the Locher-Heaman Drain and provisionally adopt it. They will vote on several by-laws including a new Road Use By-Law, a Fire Protection Grant agreement, and a municipal engineering services contract with Spriet Associates London Limited. Staff reports on fire department activities and a nomination to a water/wastewater committee are also on the agenda.

• Drainage Consideration Meeting for Locher-Heaman Drain including provisional adoption of Engineer's Report
• By-Law 3 of 2025: Locher-Heaman Drain
• By-Law 4 of 2025: Road Use By-Law regulating activities on local highways
• By-Law 5 of 2025: Fire Protection Grant agreement with Ministry of Solicitor General
• By-Law 6 of 2025: Municipal engineering services contract with Spriet Associates London Limited

Regular Council Meeting

Council will decide on several contracts including the $237,990 Toohill Drain reconstruction, a $233,033 bid for self-contained breathing apparatus, and a $52,374 breathing air compressor system. They will also consider approving the 2025 Water and Wastewater Charges By-law and a motion to partner with Brooke-Alvinston on IESO wind turbine projects. The meeting includes adoption of previous minutes and consent agenda items.

• Approve $237,990 tender from VanBree Infrastructure for Toohill Drain reconstruction
• Award $233,033 bid to AJ Stone for self-contained breathing apparatus
• Award $52,374 tender to FireChek Protection Services for breathing air compressor fill station
• Consider 2025 Water and Wastewater Charges By-law (By-law 1 of 2025)
• Direct CAO to partner with Brooke-Alvinston on IESO wind turbine procurement process