Bradford West Gwillimbury public meetings in 2023
33 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Accessibility Advisory Committee
The Accessibility Advisory Committee recommended that Council extend the Accessible Taxicab Service public engagement survey by 30 days. The Committee also recommended that Council endorse the updated 2020-2025 Multi-Year Accessibility Plan and the 2022 Accessibility Status Report for publication on the Town's website.
- Adopted September 11, 2023 agenda (CARRIED)
- Adopted June 12, 2023 meeting minutes (CARRIED)
- Recommended Council extend 'Accessible Taxicab Service' survey until October 16, 2023 (CARRIED)
- Confirmed Annual Public Consultation Meeting for October 30, 2023
- Recommended Council endorse and publish the 2020-2025 Multi-Year Accessibility Plan and 2022 Accessibility Status Report (CARRIED)
Regular Council and Committee of the Whole
Council approved the AMJ Convention 2024 in principle and granted a noise by-law exemption for the event. Other actions included approving property tax write-offs, a site-specific zoning amendment, and a land exchange. Council also requested further investigation into alternative automated speed enforcement programs.
- Approved AMJ Convention 2024 in principle with noise by-law exemption for July 5-7, 2024
- Approved $15,741.88 in property tax write-offs for 2022 and 2023
- Approved site-specific Zoning By-law Amendment for lands at Line 6 and Sideroad 10
- Approved Development Charge Deferral Agreement for 2026 Line 11
- Approved Development Charge Deferral Option 1 for 671 Simcoe Road
- Approved land exchange for Part of South Lot 6, Concession 5 in principle
- Requested staff investigate alternate automated speed enforcement programs
- Approved Committee of the Whole recommendations COW-2023-57 to COW-2023-60
Strategic Projects Advisory Committee
The Strategic Projects Advisory Committee approved the construction delivery method for the Town Hall project. The committee also directed staff to investigate financing options for Bond Head sanitary servicing. Updates were provided on 177 Church Street and the Library Lawn.
- Approved 30% design build construction method for Town Hall project with green initiatives (CARRIED)
- Directed staff to investigate financing options for Bond Head Sanitary Servicing (CARRIED)
- Adopted July 31, 2023 meeting minutes (CARRIED)
Municipal Heritage Committee
The Committee recommended that Council endorse a site plan for a day nursery at 28 Queen Street and approved the removal of 123 Moore Street and 31 Frederick Street from the Municipal Registry of Heritage Properties. Members also agreed to create a subcommittee to investigate public engagement for naming parks and trails.
- Recommended Council endorse site plan and heritage attribute alteration at 28 Queen Street (CARRIED)
- Determined 123 Moore Street and 31 Frederick Street lack heritage merit and approved removal from Municipal Registry of Heritage Properties (CARRIED)
- Approved demolition and redevelopment of 123 Moore Street and 31 Frederick Street (CARRIED)
- Requested Council receive the 2023-2024 Work Plan as information (CARRIED)
- Agreed to prepare a Cultural Heritage Evaluation Report for 66 Barrie Street
- Approved establishment of a subcommittee to investigate public engagement for naming parks and trails
Green Initiatives Advisory Committee
The Green Initiatives Advisory Committee supported proposed remediation projects for the Holland River and surrounding watershed. The committee also passed a resolution requesting the Province of Ontario create a time-bound action plan and budget to reduce phosphorus pollution by 55% by 2030.
- Approved recommendation to Bradford West Gwillimbury and Township of King Councils to support Holland River and Surrounding Watershed Remediation and Cleanup Projects
- Approved resolution requesting Province of Ontario update Lake Simcoe Phosphorus Reduction Strategy with a target date of 2030
- Adopted agenda for August 23, 2023
- Adopted minutes of June 28, 2023 meeting
Committee of Adjustment
The Committee of Adjustment approved two minor variance applications. One allows for a storage building at 132 Zima Crescent, and the other adjusts parking requirements for a new daycare at 27 Queen Street.
- Approved minor variance D13-23-08 for storage building at 132 Zima Crescent (CARRIED)
- Approved minor variance D13-23-10 for daycare parking at 27 Queen Street (CARRIED)
- Approved August 23, 2023 agenda (CARRIED)
- Adopted July 26, 2023 meeting minutes as amended (CARRIED)
Council Compensation Advisory Committee
The committee reviewed salary change calculations based on 50th percentile comparator data for the Mayor, Deputy Mayor, and Councillor positions. Members discussed a phased-in salary approach for 2024-2026 and the structure of their upcoming recommendation report to Council. No changes to existing benefits were proposed.
- Adopted August 16, 2023 agenda (CARRIED)
- Adopted July 18, 2023 meeting minutes (CARRIED)
Community and Traffic Safety Committee
The Committee recommended that Council amend the Community Safety Zones By-law to apply to all designated zones at all times. Members also endorsed staff recommendations regarding resident traffic complaints and requested a list of parks not currently designated as safety zones.
- Recommended Council amend Community Safety Zones By-law to 'Anytime' for all zones (Carried)
- Endorsed staff suggestions and recommendations for resident concerns 10.3(1) and 10.3(2) (Carried)
- Recommended Council request staff list parks not currently in the Community Safety Zone By-law (Carried)
- Adopted agenda as amended to include item 8.2 (Carried)
- Adopted June 28, 2023 meeting minutes (Carried)
Regular Council and Committee of the Whole
Council approved an updated Reserve and Reserve Fund Policy and transferred over $1.5M into specific reserves. The body also adopted a Municipal Housing Pledge to be sent to the Minister of Municipal Affairs and Housing. Additionally, Council enacted amendments to traffic and community safety by-laws.
- Approved updated Reserves and Reserve Fund Policy #FIN-F20-001
- Approved transfer of $2,433.12 to Council Community Initiatives Fund (CCIF) Reserve
- Approved transfer of $624,812.54 to Roads and Protection Development Charge Reserve Fund
- Approved transfer of $869,752.57 to a new Strategic Acquisition Reserve Fund
- Adopted Municipal Housing Pledge for submission to the Minister of Municipal Affairs and Housing
- Approved updating the Facility Use Agreement for Tec-We-Gwill Hall for 2024
- Enacted By-law 2023-59 (Traffic By-law amendment) and By-law 2023-60 (Community Safety Zones By-law amendment)
- Endorsed next steps for the Leisure Services Master Plan draft report
Holland Marsh Board
The Board received a report from the Drainage Superintendent regarding current drainage activities. Members discussed potential projects to reduce phosphorus discharge and reviewed options for increasing capacity at the North Canal and Highway 400 bridge.
- Approved agenda for August 10, 2023
- Approved minutes from June 8, 2023 meeting
- Received Drainage Superintendent Report HMDSJMSB-2023-06 for information
Special Council - Public Planning Meeting
Council held a public planning meeting to discuss two temporary use zoning by-law amendments. No final decisions were made on either application; both matters were referred back to staff for further recommendation reports.
- Received staff report for Mod-Aire Homes temporary use zoning amendment (File No. D14-23-02) for information
- Received staff report for 4230 Line 2 garden suite temporary use zoning amendment (File No. D14-23-12) for information
Diversity, Equity and Inclusion Advisory Committee
The Committee requested that Council seek an update from Economic Development regarding specific action items from the Anti-Racism Action Plan. Members discussed refining the committee's mission statement and reviewed the Inclusive Engagement Strategy.
- Adopted August 2, 2023 agenda (CARRIED)
- Adopted June 7, 2023 meeting minutes (CARRIED)
- Requested Council seek update from Economic Development on Anti-Racism Action Plan items ADV.6, ADV.7, and ADV.8 (CARRIED)
Regular Council and Committee of the Whole
Council enacted by-laws to grant a part lot control exemption for Sandstorm Developments Inc. and remove a holding symbol for 303 Canal Road. The meeting included a closed session regarding library labour relations and several public deputations requesting library wage increases.
- Approved By-law 2023-55 granting part lot control exemption for Sandstorm Developments Inc. (Blocks 54, 55, 58)
- Approved By-law 2023-56 to remove Holding (H2) symbol from 303 Canal Road
- Requested staff report on residential exterior lighting restrictions and increasing volunteer firefighter retirement age
- Approved request to rename Sideroad 10 (from traffic circle north of Line 13) to 'Middletown Sideroad'
- Approved request to seek a meeting with United Church of Canada regarding Newton Robinson and Dunkerron United Churches
- Approved request to Simcoe County Council for temporary signalized lights at Highway 11 and Line 12 and Highway 11 and Line 9
- Directed staff to report on arboriculture program scope and funding before the 2024 budget
- Formally endorsed the 'Mayor's Monarch Butterfly Pledge'
Strategic Projects Advisory Committee
The committee reviewed consultation themes and priorities for the Economic Development Strategic Plan. A draft strategy will be prepared for future review by the committee and Council. No other substantive decisions were made.
- Adopted July 31, 2023 agenda (CARRIED)
- Adopted June 26, 2023 meeting minutes (CARRIED)
Committee of Adjustment
The Committee of Adjustment approved two consent applications for land severances and one minor variance application. These decisions enable a boundary adjustment and the creation of a lot for a seniors apartment building.
- Approved Consent Application D10-23-02 for a 1.35 hectare parcel severance at 3475 County Road 88 (CARRIED)
- Approved Consent Application D10-23-03 for a 0.98 hectare parcel severance at 500 Holland Street West for a seniors apartment building (CARRIED)
- Approved Minor Variance Application D13-23-06 for side and rear yard setbacks of a deck/pool surround at 127 Rutherford Road (CARRIED)
Council Compensation Advisory Committee
The Council Compensation Advisory Committee determined recommendations for Council pay and roles. The committee decided to recommend phasing in salary changes to the 50th percentile of comparators by 2026 and transitioning the Mayor to a full-time position in 2026. No increases to the benefit package were recommended.
- Recommended phasing in salary changes to 2026 based on 50th percentile of comparators for Mayor, Deputy Mayor and Councillor
- Recommended a full-time Mayor position beginning in 2026
- Recommended no increases to the Council benefit package
- Adopted July 18, 2023 agenda (CARRIED)
- Adopted June 28, 2023 meeting minutes (CARRIED)
Committee of Adjustment
The Committee of Adjustment approved two applications for minor variances from Zoning By-law 2010-050. Both approvals were granted subject to conditions outlined in the Staff Report.
- Approved minor variance D13-23-04 for side and rear yard setbacks of a deck/pool surround at 63 Faris Street
- Approved minor variance D13-23-05 for rear and front yard setbacks of a detached dwelling at 303 Canal Road
- Approved the June 28, 2023 meeting agenda
- Adopted the May 24, 2023 meeting minutes
Green Initiatives Advisory Committee
The Green Initiatives Advisory Committee approved its 2023-2026 Work Plan. The committee requested that Council endorse the Mayor's Monarch Butterfly Pledge and report on the town's arboriculture program before the 2024 budget process.
- Approved Green Initiatives Advisory Committee Work Plan 2023-2026 (CARRIED)
- Requested Council direct staff to report on arboriculture program scope, benefits, and potential funding increases before 2024 budget (CARRIED)
- Requested Council formally endorse the Mayor's Monarch Butterfly Pledge and undertake the first nine actionable items (CARRIED)
- Adopted June 28, 2023 agenda (CARRIED)
- Adopted May 24, 2023 meeting minutes (CARRIED)
Community and Traffic Safety Committee
The Committee recommended that Council request temporary signalized lights at Highway 11 and Line 12 and Highway 11 and Line 9. They also determined that an all-way stop at Metcalfe Drive and Wilson Drive is not warranted. Additionally, parking regulations will be integrated into a forthcoming Traffic Mitigation Strategy.
- Recommended Council request temporary signalized lights at Highway 11 and Line 12 and Highway 11 and Line 9 (Carried)
- Determined an all-way stop is not warranted at Metcalfe Drive and Wilson Drive (Carried)
- Approved including parking regulations as a speed mitigation device in the forthcoming Traffic Mitigation Strategy (Carried)
- Received report on Rural Road Posted Speed Limits as information (Carried)
- Endorsed staff recommendations regarding traffic concerns on Northgate Drive and Depeuter Crescent (Carried)
- Adopted June 28, 2023 agenda (Carried)
- Adopted May 17, 2023 meeting minutes (Carried)
Council Compensation Advisory Committee
The Council Compensation Advisory Committee finalized a list of eight comparator municipalities to be used for its compensation review. The committee also discussed the requirements for a full-time versus part-time Mayor and established a timeline to deliver a final report to Council in October.
- Finalized eight comparator municipalities: East Gwillimbury, Georgina, Innisfil, King, New Tecumseth, Orillia, Whitchurch-Stouffville, and Woodstock
- Adopted June 28, 2023 agenda (CARRIED)
- Adopted June 5, 2023 meeting minutes (CARRIED)
Strategic Projects Advisory Committee
The committee appointed a Vice Chair and adopted the meeting agenda and previous minutes. Staff provided updates on the Town Hall Project and Line 8, while the Economic Development Strategic Plan was deferred.
- Appointed Joseph Giordano as Vice Chair (CARRIED)
- Adopted June 26, 2023 agenda (CARRIED)
- Adopted April 24, 2023 meeting minutes (CARRIED)
- Deferred Economic Development Strategic Plan to July 31 meeting
Municipal Heritage Committee
The Committee recommended that Council formally rename a section of Sideroad 10 to Middletown Sideroad. Members also established urban and rural sub-committees to evaluate 390 listed properties for heritage designation by January 2025. The Committee identified Bradford United Church as a candidate for heritage designation.
- Recommended Council formally rename Sideroad 10 (from new traffic circle to north of Line 13) to 'Middletown Sideroad' (CARRIED)
- Recommended Council request staff contact United Church of Canada regarding Newton Robinson and Dunkerron United Churches (CARRIED)
- Formed urban and rural sub-committees to evaluate 390 listed properties for Bill 23 compliance
- Determined Bradford United Church at 66 Barrie Street is a potential candidate for heritage designation
- Adopted June 22, 2023 agenda (CARRIED)
- Adopted May 25, 2023 minutes (CARRIED)
Regular Council and Committee of the Whole
Council approved the Town's December 31, 2022 Audited Financial Statements and allocated the 2022 General Taxation Surplus. The board also granted draft approval for a subdivision at 263 Barrie Street and authorized several lease agreements for the Community Hub at 177 Church Street.
- Approved December 31, 2022 Audited Financial Statements and $14,383,856 in carry forward projects
- Granted draft approval for subdivision application D12-17-08 at 263 Barrie Street
- Approved $23,457.90 grant for 19 Holland Street East under the Downtown Community Improvement Plan
- Authorized noise exemption application for 147 Metcalfe Drive
- Enacted lease agreements for Helping Hand Food Bank, CrossTrainers Canada, and WOW Living at 177 Church Street
- Approved physical accessibility consultation of Town facilities and research into accessible taxicabs
- Enacted amendments to Entrance and Driveway Width Extension By-law and Building By-law
- Requested staff report on 162 Stirling Crescent deferral agreement and Community Hub naming rights
Accessibility Advisory Committee
The Accessibility Advisory Committee recommended that Council support physical accessibility consultations for several Town facilities. The Committee also recommended a survey of residents and taxicab brokerages to assess the need for accessible taxicabs in Bradford West Gwillimbury.
- Appointed Cheraldean Duhaney as Vice Chair (Carried)
- Adopted June 12, 2023 agenda (Carried)
- Adopted August 25, 2022 meeting minutes (Carried)
- Recommended Council support physical accessibility consultations of Leisure Centre, Public Library, and entrances at 61 Holland Street East, 100 Dissette Street, and 305 Barrie Street Unit 2 and 4B (Carried)
- Recommended Council request staff survey taxicab brokerages and residents regarding accessible taxicab needs (Carried)
- Recommended staff research and report back on taxicab usage, vehicle retrofitting, licensing fees, and brokerage compensation (Carried)
Holland Marsh Board
The Board appointed R.J. Burnside & Associates Limited to handle the Professor Day Pumphouse Replacement under the Ontario Drainage Act. The Board also received financial results and a drainage activities update. Members discussed the proposed Lake Simcoe Phosphorus Reduction Project.
- Appointed R.J. Burnside & Associates Limited for Professor Day Pumphouse Replacement (CARRIED)
- Approved April 13, 2023 meeting minutes (CARRIED)
- Received April 30, 2023 Financial Results report for information (CARRIED)
- Received Drainage Superintendent report dated June 1, 2023 for information (CARRIED)
Diversity, Equity and Inclusion Advisory Committee
The committee appointed a Vice Chair and adopted the meeting agenda. Members reviewed the committee's Terms of Reference and received updates on the Town's Anti-Racism Action Plan and Inclusive Engagement Strategy.
- Appointed Jennifer Bahinski as Vice Chair (CARRIED)
- Adopted the June 7, 2023 agenda (CARRIED)
Regular Council and Committee of the Whole
Council approved two Downtown Community Improvement Plan grants totaling $25,071.28 for building exterior and interior work. The body also endorsed a plan to develop a business and operational strategy for the Bradford Catalyst Centre with Accolade Innovations Inc.
- Approved $15,891.83 grant for 152 Holland Street East (CARRIED)
- Approved $9,179.45 grant for 27 Holland Street East (CARRIED)
- Endorsed Accolade Innovations Inc. to develop Bradford Catalyst Centre plan (CARRIED)
- Approved Video Surveillance Policy (CARRIED)
- Directed staff to proceed with Option 2 for Taxicab Fare Review (CARRIED)
- Approved Option 4 for Development Charge Deferral at 490 Holland Street West (CARRIED)
- Directed staff to report on feasibility of passive recreation trails and benches (CARRIED)
- Requested staff report on using municipal facilities for third-party daycare (CARRIED)
🗳️ How they voted (1 roll-call vote)
Council Compensation Advisory Committee
The Council Compensation Committee identified 10 comparator municipalities to assist in reviewing council remuneration. Members reviewed time commitment surveys for council and discussed factors for compensation, including benefit packages and vehicle allowances.
- Appointed Andrew Belanger as Chair (Carried)
- Adopted June 5, 2023 agenda (Carried)
- Adopted May 10, 2023 meeting minutes (Carried)
- Selected New Tecumseth, Innisfil, Georgina, East Gwillimbury, Whitchurch-Stouffville, King, Orillia, Collingwood, Woodstock and Centre Wellington as comparator municipalities
Municipal Heritage Committee
The Municipal Heritage Committee recommended that Council repeal the designation of the Collings House due to fire damage. The Committee also requested that Council move to rename Sideroad 10 to Middletown Road and research public engagement for other road renaming.
- Appointed Roger Sorensen as Vice Chair (CARRIED)
- Adopted August 18, 2022 meeting minutes (CARRIED)
- Recommended Council repeal By-law 2018-69 designating 108 Moore Street (Collings House) as a heritage property (CARRIED)
- Requested Council direct staff to change the name of Sideroad 10 to 'Middletown Road' (CARRIED)
- Requested Council direct staff to research a public engagement process for naming Line 8, Line 6, Line 5, and Sideroad 5 (CARRIED)
Appeals Tribunal
The Appeals Tribunal elected its leadership and adopted the meeting agenda. Members received training on their roles, responsibilities, and the process for handling confidential information.
- Elected Roger Sorensen as Chair
- Appointed Nusrat Aswan as Vice-Chair
- Adopted the May 24, 2023 agenda (Resolution AT 2023-01)
Green Initiatives Advisory Committee
The Committee requested that staff provide cost estimates and feasibility reports for several trail and park enhancements ahead of 2024 budget deliberations. The Committee also recommended that Council endorse the right-to-repair movement via a letter to the federal government.
- Adopted May 24, 2023 agenda (CARRIED)
- Adopted April 26, 2023 meeting minutes (CARRIED)
- Requested staff report on feasibility and costs for passive recreation trails and benches at Simcoe Rd/Line 6, Marshview Blvd/Morris Rd, and Line 8 near Ron Simpson Memorial Park (CARRIED)
- Requested cost for a bench at the Aishford Rd and Faris St stormwater pond lookout (CARRIED)
- Requested concept plan and costs for an arboretum and walking path near Belfry Cemetery off Line 8 (CARRIED)
- Requested concept plans and costs to refurbish Bill Marks Greenspace trail system (CARRIED)
- Requested concept plan and costs for a linear parkette between John St E/Scanlon Ave (CARRIED)
- Recommended Council endorse the right-to-repair movement via a letter to the federal government (CARRIED)
Committee of Adjustment
The Committee of Adjustment approved a minor variance for an accessory building at 4307 Sideroad 10 and a consent application to sever a 40.59 hectare parcel at 2352 Sideroad 5.
- Approved Minor Variance Application D13-23-03 for an accessory building at 4307 Sideroad 10 (CARRIED)
- Approved Consent Application D10-23-01 to sever a 40.59 hectare parcel at 2352 Sideroad 5, subject to a $500 cash-in-lieu of parkland payment (CARRIED)
- Approved the May 24, 2023 agenda (CARRIED)
- Adopted the March 22, 2023 meeting minutes as amended (CARRIED)
Special Council
Council participated in a facilitated session regarding the Economic Development Strategy, including performance measurement and background data. No policy decisions were made; a full report is scheduled for the August 15 meeting.
- Adopted the May 23, 2023 Special Council Agenda
- Enacted By-law 2023-43 to confirm proceedings of the May 23, 2023 meeting