Caledon public meetings in 2023

General Committee Meeting

The committee approved a $140,993.43 single‑source contract for auto‑extrication equipment for Municipal Emergency Services. It also created a $16,000 capital project from the Fitness Reserve Fund, closed 24 capital projects and returned a $143,699.17 surplus. Several motions directed staff to investigate snow‑removal eligibility, establish safety zones, develop a decision‑tracking tool, and grant funds for a community run. A motion to disclose CAO contracts was carried by a 7‑1‑1 vote.

• Approved single‑source contract for Municipal Emergency Services/Code 4 Fire and Rescue for $140,993.43 (including Non‑Recoverable HST)
• Created $16,000 capital project for emergency equipment replacement funded from Fitness Reserve Fund
• Closed 24 capital projects and transferred surplus $143,699.17 back to original funding sources
• Directed staff to investigate expanding Snow Removal Financial Assistance Program eligibility (report due Nov 7, 2023)
• Requested Region of Peel and Ministry of Solicitor General to establish Community Safety Zones and MTO to reduce Highway 9 speed limit to 60 km/h
• Directed staff to develop a new council decision‑tracking tool and report back before launch
• Motion to disclose CAO contracts carried (Yes 7, No 1, Conflict 1, Absent 0)
• Granted $980 rental/picnic fee in‑kind and $161.31 financial grant for Run for Caledon event

Accessibility Advisory Committee

The committee appointed a new Chair for the 2022-2026 term and selected a member to join a Peel Region stakeholder group. Members also received presentations on the Mayfield West Phase II Community Park Plan and Ontario Building Code accessibility requirements.

• Appointed T. Limebeer as Chair for the 2022-2026 Term (3-0-0-1)
• Received the April 3, 2023 meeting report (3-0-0-1)
• Selected Andrew Day to participate in the Region of Peel Stakeholder Group for the Queen Street Corridor Study (3-0-0-1)

Heritage Caledon

The committee formally received the meeting report from June 5, 2023. Members received staff updates on the Enhanced Property Standards By-law Amendment and reports from members who attended the 2023 Ontario Heritage Conference.

• Received Heritage Caledon Committee Meeting Report dated June 5, 2023 (10-0)

General Committee Meeting

The meeting consisted of two workshops regarding the Operations Service Plan and a potential Windrow Clearing Program. No formal decisions, votes, or approvals were recorded.

Committee of Adjustment

The Committee approved building area variances for properties on Petch Avenue and Pattulo Drive, and a multi-part variance for 2 Bruno Ridge. Two other applications were deferred for six months, and one application was withdrawn.

• Approved building area maximum of 32.5% at 0 Petch Avenue (5-1)
• Approved building area of 33.5% and 1m visitor parking setback at 0 Pattulo Drive (5-1)
• Approved side yard, front yard, driveway width, and lot frontage variances at 2 Bruno Ridge with conditions (vote not recorded)
• Deferred severance application B 014-23 at 13 Ivan Avenue for six months with costs (6-0)
• Deferred minor variance application A 033-23 at 117 Martha Street for six months without costs (6-0)
• Application A 052-22 at 4727 Old School Road withdrawn by applicant

Planning and Development Committee - Public Meeting

The committee held a public meeting to receive feedback on a proposed amendment to Ministerial Zoning Order (MZO) O. Reg. 362/20. No formal decisions were made as the issuance of the MZO is at the sole discretion of the Minister of Municipal Affairs and Housing.

Caledon Public Library Board

The Board approved the 2024 Draft Budget Report and the revised 2023 Work Plan. Additionally, the Board endorsed the appointment of Nicholas Alleyne as the Finance Committee Chair.

• Approved 2024 Draft Budget Report
• Approved revised 2023 Work Plan
• Endorsed appointment of Nicholas Alleyne as Finance Committee Chair
• Approved meeting agenda
• Received all reports within the consent agenda

Bolton BIA

The BIA Board of Management approved the establishment of a new Fall Market Event for 2023. The board allocated $1,500 from the Banners surplus in the 2023 Operating Budget to support the event. Other items discussed included the Midnight Madness event and potential street art installations.

• Confirmed July 17, 2023 meeting minutes (Carried)
• Approved establishment of new Fall Market Event for 2023 (Carried)
• Approved $1,500 budget for Fall Market Event from Banners surplus (Carried)

Committee of Adjustment

The Committee refused a minor variance to allow a transportation depot in an agricultural zone. Other decisions included approving a building area increase at 160 Stephen Drive and granting conditional variances for 399 Healey Road.

• Refused minor variance for transportation depot at 12404 Airport Road (4-3)
• Approved building area increase to 37% at 160 Stephen Drive (7-0)
• Approved conditional variances for lot line, parking, and berm height at 399 Healey Road (7-0)
• Deferred application A 033-22 for 19695 Main Street for six months (7-0)
• Deferred application A 027-23 for 48 John Street for six months with costs (7-0)
• Received minutes from July 12, 2023 (7-0)

Council Meeting

Council approved a settlement for the Alton Mill appeal and directed staff to oppose an appeal regarding Airport Road. Several other administrative reports and committee recommendations were adopted, while a request to purchase a road allowance was deferred.

• Approved settlement of Alton Mill appeal at 1402 Queen Street West (7-2)
• Directed staff to oppose Ontario Land Tribunal appeal for 16054, 16060, and 16068 Airport Road (7-2)
• Authorized steps to proceed with litigation regarding 10795 and 10819 Highway 9 (7-2)
• Deferred Brock Street Road Allowance purchase request to September 12, 2023 (7-2)
• Approved 2022 Audited Financial Statements (6-3)
• Adopted 2023-2035 Caledon Strategic Plan (6-3)
• Approved funding for Valleywood Fire Station dormitory and temporary structures (6-3)
• Approved grant for motionball Marathon of Sport Caledon rental costs (6-3)

Planning and Development Committee - Public Meeting

The committee held a public meeting to hear input on a proposed Official Plan Amendment, Zoning By-law Amendment, and subdivision/condominium plans for 13290 Nunnville Road. The proposal involves 15 two-storey townhouse units. No formal decisions were recorded in the minutes.

Bolton BIA

The BIA Board of Management approved the establishment of a new Oktoberfest event for 2023. The board allocated $5,500 from the 2023 Operating Budget for Events to support the program. Directors also agreed on the timing for the Fall Market.

• Approved establishment of 2023 Oktoberfest Event (Carried)
• Approved $5,500 budget allocation for Oktoberfest from 2023 Operating Budget (Carried)
• Confirmed June 26, 2023 meeting minutes (Carried)
• Agreed Fall Market will take place September through October from 9:00 a.m. to 1:00 p.m.

Committee of Adjustment

The Committee approved minor variances for building height at 14378 Centreville Creek and rear yard setbacks for multiple lots at 12529 Chinguacousy Road. Several other applications for lot severances and accessory structure setbacks were deferred.

• Approved building height of 5.8 metres at 14378 Centreville Creek with conditions (6-1)
• Deferred lot severance at 41 Caledon Street for six months without costs (7-0)
• Deferred lot severance at 15864 Mountainview Road for six months with costs (7-0)
• Deferred accessory structure setback variance at 32 De Rose Avenue for six months with costs (7-0)
• Approved rear yard setback of 4.1 metres at 12529 Chinguacousy Road, Lot 3 with conditions (6-0-1)
• Approved rear yard setback of 1.7 metres at 12529 Chinguacousy Road, Lot 4 with conditions (6-0-1)

General Committee Meeting

The General Committee recommended several items for Town Council adoption, including a new long-term strategic plan and a $300,000 project for a fire station dormitory. The committee also approved a grant for a youth sports event and directed staff to pursue the acquisition of the Historic Alton School House.

• Recommended approval of 2023-2035 Caledon Strategic Plan
• Recommended $300,000 for Valleywood Fire Station 307 dormitory
• Recommended $221,490 sole source contract to ESRI for GIS technology
• Recommended $200,000 for Bill 112 and Bill 23 financial transition support
• Approved $2,500 grant to motionball for Edelweiss Park rental fees
• Approved up to $20,000 to reimburse property owner at 8260 Mayfield Road for well decommissioning
• Directed staff to submit expression of interest for Historic Alton School House
• Recommended transfer of $552,032 budget surplus to Tax Funded Capital Contingency Reserve

Audit Committee

The Audit Committee recommended the approval of the Town of Caledon's Audited Consolidated Financial Statements for the year ended December 31, 2022. This recommendation was sent to Town Council for adoption at the July 26, 2023 meeting. The committee also selected its leadership for the 2022-2026 term.

• Selected Councillor D. Sheen as Chair for the 2022-2026 Term (5-0)
• Selected Councillor T. Rosa as Vice-Chair for the 2022-2026 Term (5-0)
• Recommended approval of 2022 Audited Consolidated Financial Statements

Municipal Election Compliance Audit Committee

The Municipal Election Compliance Audit Committee decided not to commence legal proceedings against three individuals for election over-contributions. The committee cited reasons including clerical errors, lack of prior history, and apologies. Steven Byrd was also appointed as Committee Chair for the 2022-2026 term.

• Appointed Steven Byrd as Chair for the 2022-2026 Term (3-0)
• Permitted delegation from Kathleen Wilson (3-0)
• Decided not to commence legal proceedings against Gaetano Franco for over-contribution (3-0)
• Decided not to commence legal proceedings against Valentina Romano for over-contribution (3-0)
• Decided not to commence legal proceedings against Karen Tognarelli for over-contribution (3-0)

Bolton BIA

The board appointed a Vice-Chair for the 2022-2026 term and confirmed the May 8, 2023 meeting minutes. Directors discussed planning for Fall Markets and an Oktoberfest event, referring both matters to the Events Subcommittee for further research.

• Selected Matt Medeiros as Vice-Chair for the 2022-2026 term (8-0)
• Confirmed May 8, 2023 meeting minutes (Carried)
• Referred Fall Market and Oktoberfest planning to the Events Subcommittee

Planning and Development Committee - Public Meeting

The Planning and Development Committee held a public meeting to receive input on a proposed Official Plan and Zoning By-law Amendment for a mineral aggregate resource area. No formal decisions were made during the meeting; the session consisted of a presentation by the applicant and comments from the public.

Council Meeting

Council settled a legal appeal by Amar Transportation and Storage and authorized funding from the Tax Funded Operating Contingency Reserve Fund. The board also approved several committee recommendations regarding zoning, telecommunications towers, and municipal policies.

• Settled appeal by Amar Transportation and Storage (8-1)
• Authorized funding for Amar Transportation appeal from Tax Funded Operating Contingency Reserve Fund (8-1)
• Directed staff to proceed with Alton Cemetery Update and Next Steps (8-1)
• Approved Integrity Commissioner recruitment policy and Procedural By-law Review (8-1)
• Approved single source contract for Fire and Emergency Services equipment (8-1)
• Approved two telecommunications towers at 12134 Mississauga Road and 7560 Finnerty Sideroad (8-1)
• Approved removal of 16069 McLaughlin Road and 4 Victoria Street East from Heritage Register (8-1)
• Approved May 23, 2023 meeting minutes (8-1)

Caledon Public Library Board

The Board approved the Library Comprehensive Growth Plan Summary Report and a revised Social Media Policy. Members also endorsed a joint statement regarding drag storytimes and approved the CEO's goals for 2023-24.

• Endorsed the Library Comprehensive Growth Plan Summary Report (Carried)
• Approved and adopted the revised Social Media Policy (Carried)
• Endorsed joint statement from Public Libraries of Dufferin-Caledon regarding drag storytimes (Carried)
• Approved CEO/Chief Librarian Goals for 2023/24 (Carried)
• Approved the revised 2023 Board Work Plan (Carried)
• Received CEO/Chief Librarian's annual performance appraisal (Carried)

Committee of Adjustment

The Committee of Adjustment conditionally approved a request to sever 17 Norton Boulevard into two lots and granted related zoning variances for that property. Additionally, the Committee approved height and setback variances for a project at 1 Highcrest Road.

• Conditionally approved severing 17 Norton Boulevard into two lots (6-0)
• Approved minor variances for lot area and building area at 17 Norton Boulevard (6-0)
• Approved building height and side yard setback variances at 1 Highcrest Road (6-0)
• Received minutes from May 17, 2023 (6-0)

Planning and Development Committee - Public Meeting

The committee held a public meeting to receive input on a proposed Official Plan Amendment and Draft Plan of Subdivision for lands at 0 and 12245 Torbram Road and 12542 Airport Road. The applicant presented a plan for an advanced logistics and distribution industrial park. No votes were taken and no decisions were made during the meeting.

Planning and Development Committee

The Planning and Development Committee recommended the release of the draft Future Caledon Official Plan for public and Indigenous consultation. Several consent items were recommended to Town Council, including the removal of two properties from the Heritage Register and the approval of two telecommunications towers.

• Recommended release of draft Future Caledon Official Plan for public consultation in July and August 2023
• Recommended approval of telecommunications tower at 12134 Mississauga Road
• Recommended approval of telecommunications tower at 7560 Finnerty Sideroad
• Recommended removal of 16069 McLaughlin Road from Heritage Register and permitted dwelling demolition
• Recommended removal of 4 Victoria Street East from Heritage Register and permitted dwelling demolition
• Recommended adoption of Official Plan Amendment No. 270 regarding MZOs, CIHAs, and growth management
• Recommended delegated authority for the Federal Housing Accelerator Fund
• Recommended Zoning By-law Amendment pertaining to changes from Bill 23

General Committee Meeting

The General Committee recommended several items for Town Council adoption on June 20, 2023, including emergency equipment contracts and community revitalization plans. The committee also recommended requesting stronger provincial enforcement powers for illegal land use and supporting the City of Cambridge's request to amend the Highway Traffic Act regarding speed enforcement.

• Recommended $245,689.34 contract to PPE Solutions for bunker gear
• Recommended $84,152.63 contract to Motorola Solutions Canada Inc. for portable radios
• Recommended transferring $4,927,006 operating surplus to specific reserves
• Recommended approval of Community Revitalization Projects and Action Plan
• Recommended free walking track use for those 65+ at Caledon East Community Centre
• Recommended expanding Illegal Land Use Enforcement Taskforce mandate
• Recommended denying support for Region of Peel's Vacant Home Tax Submission
• Recommended appointing Councillor L. Kiernan as alternate to Physician Recruitment and Retention Task Force

Heritage Caledon

The committee approved the removal of two non-designated properties from the Town of Caledon Heritage Register. Both decisions permit the demolition of the dwellings on those properties.

• Removed 16069 McLaughlin Road, Ward 1 from Heritage Register and permitted dwelling demolition (9-0)
• Removed 4 Victoria Street East, Ward 1 from Heritage Register and permitted dwelling demolition (9-0)
• Received the May 1, 2023 meeting report (9-0)

Governance Review Committee

The Governance Review Committee recommended two staff reports for Town Council adoption. These include a new policy for the recruitment and administration of the Integrity Commissioner and a comprehensive review of the Town’s Procedural By-law.

• Recommended approval of Integrity Commissioner Recruitment, Selection, Appointment and Contract Administration Policy
• Recommended amending Delegated Authority By-law 2016-106 to give Town Clerk authority over Integrity Commissioner recruitment and contracts
• Recommended directing staff to conduct a comprehensive review of the Town’s Procedural By-law

Planning and Development Committee - Public Meeting

The Committee held a public meeting to receive presentations and public input on three proposed Official Plan and Zoning By-law amendments. No formal votes or decisions were recorded in the minutes.

General Committee Meeting

The committee conducted workshop discussions regarding the Strategic Plan 2023-2035 and the Phase 1 Draft of the Town’s Official Plan. No formal votes or decisions were recorded during these sessions.

Council Meeting

Council decided to oppose a land application at 17736 Heart Lake Road and pursue appeals for 14085 Heart Lake Road and Caledon Community Partners. Council also appointed Karen Campbell to the Age-Friendly Task Force and authorized funding from the Operating Contingency Reserve for legal costs.

• Approved making the CBM Aggregates Planning Memorandum public and authorized single source contracts for consultants (9-0)
• Directed staff to oppose the Ontario Land Tribunal application for 17736 Heart Lake Road (9-0)
• Directed staff to attend the Ontario Land Tribunal hearing for Caledon Community Partners and authorized settlement terms (9-0)
• Directed staff to pursue and attend the Ontario Land Tribunal appeal for 14085 Heart Lake Road (5-4)
• Appointed Karen Campbell to the Age-Friendly Task Force for the 2022-2026 term (9-0)
• Approved Town Council Meeting Minutes from April 25, 2023, and May 2, 2023 (8-1)