Cavan Monaghan public meetings in 2021

Regular Council

This is a regular council meeting with a public hearing on proposed Official Plan and zoning amendments to regulate cannabis in the township. Council will also consider by-laws for the 2022 interim tax levy and temporary borrowing, along with several delegations and routine reports.

• Public hearing on proposed Official Plan and Zoning By-law amendments regulating cannabis
• By-law 2021-79: 2022 interim realty tax levy and penalties
• By-law 2021-80: temporary borrowing to offset current expenditures
• Delegation from Kawartha Credit Union on Mobile Solutions Centre survey
• Delegation from Canada Post on Millbrook growth

Council held a public meeting on proposed official plan and zoning by-law amendments to regulate cannabis, and directed staff to bring revised amendments to a future meeting and hold a second public meeting on January 17, 2022. Council also appointed Jessica Polak to the Cavan Monaghan Public Library Board, passed interim tax and temporary borrowing by-laws, and received several informational reports and delegations.

• Appointed Jessica Polak to the Cavan Monaghan Public Library Board (3-0)
• Directed staff to present revised cannabis official plan and zoning amendments at a future date and hold a second public meeting on January 17, 2022 (3-0)
• Received Kawartha Credit Union presentation on Mobile Solutions Centre for information (3-0)
• Directed staff to continue working with Canada Post on land options and report back on Canada Post banking (3-0)
• Received Kawartha Land Trust and Baxter Creek Watershed Alliance delegation for information (3-0)
• Approved minutes of December 3, 6, and 9 meetings as amended/presented (3-0)
• Approved By-law 2021-79 (interim realty taxes) and By-law 2021-80 (temporary borrowing) (3-0)
• Approved By-law 2021-81 to confirm proceedings (3-0)

Special Council Meeting

This special council meeting is primarily a budget presentation and discussion. Council will receive the first draft of the 2022 operating and capital budgets, including tax rate calculations and capital requests. The meeting also includes a closed session and a by-law to confirm the proceedings.

• First draft 2022 operating and capital budgets
• 2022 tax rate calculation
• 2022 environmental tax rate calculation
• 2022 capital requests
• Peterborough Humane Society funding request

Council received the first draft of the 2022 budget and accepted the recommended 2.5% municipal residential tax rate increase, with direction for further adjustments. A request from the Peterborough Humane Society for $50,000 was received but not supported; staff will send a letter of support instead. The meeting was procedural in part, with no other substantive decisions.

• Received 1st Draft 2022 Budget Presentation (3-0)
• Accepted 2.5% Municipal Residential Tax Rate increase as recommended (3-0)
• Received Peterborough Humane Society $50,000 request but did not support contribution (2-1)
• Directed staff to send letter of support to Peterborough Humane Society (2-1)
• Approved agenda as presented (4-0)
• Approved By-law 2021-78 confirming proceedings (3-0)

Regular Council

Council will hear delegations and consider reports on several planning matters, including a Minister's Zoning Order request for Kawartha Downs and surrounding lands, a zoning by-law amendment at 918 Hwy 7A, and a part lot control exemption on Coldbrook Drive. They will also vote on the 2022 user fees and charges by-law and a draft noise by-law. The meeting includes a closed session for a personal matter regarding a committee appointment.

• Minister's Zoning Order request for Kawartha Downs (1382 County Road 28, 1490 County Road 28, 1683 Moore Drive)
• Zoning by-law amendment at 918 Hwy 7A (By-law 2021-71)
• Part lot control exemption for Coldbrook Drive lands (By-law 2021-72)
• 2022 User Fees and Charges By-law (By-law 2021-76)
• Draft Noise By-law update (By-law 2021-01)

Council voted 4-1 to support a Minister's Zoning Order (MZO) request from Romspen Investment Corporation for lands at Kawartha Downs (1382 County Road 28, 1490 County Road 28, and 1683 Moore Drive), and to send a letter of support to provincial officials. Council also approved the 2022 User Fees and Charges By-law, a zoning amendment for 918 Highway 7A, and a part lot control exemption for Coldbrook Drive. Several reports were received for information, and staff were directed to draft a servicing agreement with Peterborough for water/wastewater operations.

• Supported MZO request for Kawartha Downs lands (4-1)
• Approved 2022 User Fees and Charges By-law 2021-76
• Approved zoning amendment for 918 Highway 7A (By-law 2021-71)
• Approved part lot control exemption for Coldbrook Drive (By-law 2021-72)
• Approved Emergency Management Program and CEMC appointment (By-laws 2021-73, 2021-74)
• Directed staff to draft water/wastewater servicing agreement with Peterborough
• Directed staff to send letter to province about 1066 Syer Line delays
• Directed staff to create policy on electricity use from downtown light standards

Special Council Meeting

The Township of Cavan Monaghan is holding a special council meeting via Zoom with presentations on planning topics including the Natural Heritage System, Agricultural System Mapping, rural residential severances, agricultural uses, the Peterborough Airport, and the former Millbrook Correctional Facility. The meeting also includes a closed session and a by-law to confirm the meeting's proceedings. No decisions are listed on the agenda beyond the confirming by-law.

• Presentation on Natural Heritage System by Christina Coulter
• Presentation on Agricultural System Mapping by Karen Ellis
• Presentation on Rural Residential Severances by Karen Ellis
• Presentation on Agriculture-Related and On-farm Diversified Uses by Karen Ellis
• Presentation on Peterborough Airport and former Millbrook Correctional Facility by John Connolly

Council approved a motion directing planning staff to continue refining the Provincial Natural Heritage System, especially for employment lands, and supported specific designations and protections within and outside settlement areas. They also approved continuing work with Peterborough County on Agricultural System mapping, and decided to relay their position on cannabis processing in Agricultural and Rural designations to the County after completing the official plan and zoning by-law processes. Additionally, Council set severance limits for rural and settlement designations, supported site plan approval for agriculture-related uses, and directed staff on airport employment protections and the former Millbrook Correctional Facility.

• Approved directing planning staff to refine the Natural Heritage System, particularly for employment lands, and supported specific NHS overlay and designation approaches.
• Approved continuing to work with Peterborough County to refine Agricultural System mapping.
• Approved relaying the Township's position on cannabis processing in Agricultural and Rural designations to the County after completing official plan and zoning by-law amendments.
• Approved permitting a maximum of 2 non-farm residential severances in Rural designation and up to 4 in Rural Settlement designation, maintaining the January 1, 2012 calculation date.
• Approved permitting a maximum of 2 residential severances from lots in Compiled Plans, with evaluation criteria to be established.
• Approved supporting site plan approval for agriculture-related and on-farm diversified uses, and permitting limited temporary accommodation for the travelling public subject to criteria.
• Approved supporting continued protection of Airport Employment areas and directing staff to implement amendments to protect Rural Employment lands around the Peterborough Airport.
• Approved directing staff to develop a land use planning process for the former Millbrook Correctional Facility and to review legislation changes and legal implications regarding the County's Official Plan.

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (MV-06-21) from Clements, as detailed in Planning report 2021-60. The agenda also includes approval of the previous meeting's minutes and time for public comments. No other substantive items are listed.

• Minor variance application MV-06-21 (Clements)
• Planning report 2021-60
• Minutes of November 10, 2021 meeting

The Committee of Adjustment approved Minor Variance Application MV-06-21 for 506 Morton Line, allowing a 4000 square foot detached storage building with a maximum height of 23 feet and increased lot coverage for accessory buildings from 1857 to 7000 square feet. The application was previously deferred and revised before approval with no conditions.

• Approved minutes of the November 10, 2021 meeting as presented
• Approved Minor Variance Application MV-06-21 with no conditions

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve the agenda and prior minutes, hear reports on finances, ORCA, and trail conditions, and discuss the 2021 work plan, an updated trails brochure, and proposed 2022 meeting dates and assignments. The meeting is held via Zoom with no in-person attendance.

• Approval of October 25, 2021 minutes
• Financial report by Melissa Als
• ORCA update by Meredith Carter
• Trail report by Robert Jackson and John Frizzle
• Discussion of 2021 work plan revision and 2022 meeting dates

The Millbrook Valley Trails Advisory Committee approved the 2022 meeting dates and trail report assignments, and received a presentation from the Millbrook MTB Club seeking formal permission to use the trails. The committee also supported purchasing two saws with an upset limit of $260.00. Trail reports noted muddy sections on Baxter Creek and Grand Trunk Pathway, with recommendations for boardwalk materials and gravel work on Deyell Detour.

• Approved the agenda as amended to include the Millbrook MTB Club update.
• Approved the minutes of the October 25, 2021 meeting.
• Supported the purchase of two saws with an upset limit of $260.00.
• Approved the 2022 meeting dates and trail report assignments.
• Received the Millbrook MTB Club presentation for information.
• Adjourned at 6:04 p.m.

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to discuss routine business, including a BIA update, a financial report, and a Community Improvement Plan (CIP) overview for 2019-2021. They will also follow up on a tree concern at 1 King Street and review the 2021 workplan and proposed 2022 meeting dates. The agenda is largely procedural, with no major decisions or public hearings listed.

• CIP Overview Report for 2019, 2020 and 2021
• 1 King Street Tree Concern Follow-up
• BIA Update by Heather Clarke
• Financial Report by Brigid Ayotte
• Proposed Meeting Dates for 2022

The committee supported the concept of placing a mural at 70 King Street West, Station Park, subject to due diligence and a report back. It also approved its 2022 meeting dates and supported adding a draft Community Improvement Plan summary to a future agenda. Updates were given on the BIA, finances, and a tree concern at 1 King Street, with no decisions made on those items.

• Approved the agenda as presented.
• Approved the minutes of the October 21, 2021 meeting.
• Supported adding material for the Draft Community Improvement Plan Summary Presentation to a future agenda.
• Supported the concept of 70 King Street West, Station Park, as the mural location, pending due diligence and report back.
• Approved 2022 meeting dates: Jan 20, Feb 17, Mar 17, Apr 21, May 19, Jun 16, Sep 15, Oct 27.
• Adjourned the meeting at 10:34 a.m.

Regular Council

Council will consider a water and wastewater rate analysis and a by-law to impose user fees and charges for 2022-2025. They will also review reports on the Main Street watermain replacement, a groundwater investigation at the former Millbrook Correctional Facility, and an update on municipal solar units. Several by-laws are scheduled for adoption, including one authorizing civil marriage services and one for an environmental mitigation agreement.

• Water and wastewater rate analysis and By-law 2021-67 to impose user fees and charges
• RFP PW-21-02 for design and engineering services for Main Street watermain replacement
• Groundwater investigation at former Millbrook Correctional Facility
• By-law 2021-68 authorizing Environmental Impact Mitigation Measures Agreement with 1972867 Ontario Inc.
• By-law 2021-66 authorizing Clerk and Deputy Clerk to provide civil marriage services

Council approved By-law 2021-67 imposing water and wastewater user fees with annual rate increases of 1.5% from 2022 to 2025, following a rate analysis presentation. They also authorized retaining Engage Engineering Ltd. for Main Street watermain replacement design services at $42,871.49, and directed staff on groundwater testing and legal advice regarding the former Millbrook Correctional Facility. All decisions were carried unanimously (5-0).

• Approved By-law 2021-67 imposing water/wastewater user fees with 1.5% annual increases 2022-2025 (5-0)
• Authorized Engage Engineering Ltd. for Main Street watermain replacement design at $42,871.49 (5-0)
• Directed staff to meet with MECP and continue groundwater testing at former correctional facility and municipal wells (5-0)
• Directed staff to seek legal advice on liability for future testing/treatment of municipal supply wells (5-0)
• Approved reduced interest rate on solar units loan from 6% to 2% on $161,161.56 principal (5-0)
• Received reports on solar units, 1066 Syer Line, CAO capital status, and verbal committee reports (5-0)
• Passed By-laws 2021-66 (civil marriage services), 2021-68 (environmental impact agreement), and 2021-69 (confirming proceedings) (5-0)

Committee of Adjustment

This agenda for the Cavan Monaghan Committee of Adjustment meeting on November 10, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

The Committee of Adjustment deferred a minor variance application for a proposed 4,000 sq ft storage building at 506 Morton Line after discovering the existing shed is 3,000 sq ft, not 161 sq ft as stated. The application will be revised and re-circulated for further review. No other substantive decisions were made.

• Approved minutes of October 1, 2021 meeting (carried)
• Deferred minor variance application MV-06-21 for 506 Morton Line (carried)
• Directed staff to revise application notice and re-circulate to affected parties (carried)
• Adjourned meeting at 9:15 a.m. (carried)

Regular Council

The Township of Cavan Monaghan Regular Council meeting on November 1, 2021, includes a public meeting and consideration of an Official Plan Amendment (Stewart OPA), plus several reports and by-laws. Council will also vote on agreements for the 2022 municipal election and a by-law delegating planning authority to staff.

• Public meeting and report on Planning 2021-55 Stewart Official Plan Amendment (OPA No. 8)
• By-law 2021-62 to adopt Official Plan Amendment No. 8 (Stewart)
• By-law 2021-63 to authorize agreement with Simply Voting Inc. for telephone/internet voting in 2022 municipal election
• By-law 2021-64 to delegate certain Planning Act authority to staff
• Delegation from George Raab regarding unimproved Ann Street road allowance

Council voted 3-2 not to support Official Plan Amendment No. 8, which would have changed the land use designation on part of 872 Sharpe Line from Agricultural to Hamlet to allow two new non-farm residential lots. The motion to not support the amendment was carried. Council also approved several other items, including a by-law for Simply Voting Inc. for the 2022 municipal election and a road occupancy permit for the Christmas in the Village event.

• Rejected Official Plan Amendment No. 8 for 872 Sharpe Line (3-2)
• Directed staff to review George Raab's request regarding unimproved Ann Street road allowance (5-0)
• Approved minutes of October 18, 2021 regular meeting (5-0)
• Received Cavan Monaghan Public Library Board minutes from September 21 and October 5, 2021 (5-0)
• Directed staff to send comments on July 2021 Draft City of Peterborough Official Plan (5-0)
• Authorized staff to apply for Road Occupancy Permit for Christmas in the Village event (5-0)
• Adopted By-law 2021-63 authorizing agreement with Simply Voting Inc. for 2022 election (5-0)
• Adopted By-law 2021-64 delegating certain authority under the Planning Act (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to handle routine business, including approving the agenda, accepting a resignation, and reviewing minutes from September. They will also receive reports on finances, ORCA, and trail conditions, and discuss the fair ground entrance, a trails brochure, the 2021 workplan, and the 2022 budget.

• Resignation of Christine Ball
• Financial report by Melissa Als
• ORCA update by Meredith Carter
• Trail report by John Fallis and Maureen McDonald
• 2022 budget discussion

The Millbrook Valley Trails Advisory Committee approved a 2022 budget request of $4,800 for materials and supplies and $1,500 for contracted services. They also accepted a resignation, approved trail repair signage, and moved forward on exploring an alternative trail entrance.

• Accepted resignation of Christine Ball and directed staff to fill vacancy
• Approved $200 for 'Caution Trail Repairs in Progress' signs
• Approved exploring alternative Fairgrounds entrance to Baxter Creek Trail
• Approved revised brochure with bicycle restrictions and version date
• Approved $400 for revised brochures
• Approved 2022 budget request of $4,800 for materials and $1,500 for contracted services

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve its agenda and minutes, hear reports on the BIA and finances, and discuss general business including the 2022 final budget, signage for Springville, Ebenezer and Deyell Parkette, a follow-up on a tree concern at 1 King Street, and the 2021 workplan. The meeting is largely procedural with reports and discussions, not final decisions.

• 2022 Final Budget discussion
• Signage for Springville, Ebenezer and Deyell Parkette
• 1 King Street Tree Concern follow-up
• BIA Update by Heather Clarke
• Financial Report by Brigid Ayotte

The committee approved its agenda and the September 23, 2021 minutes as amended. It received updates on BIA events and the 2022 budget, and discussed several items including tree concerns at 1 King Street, signage for cemeteries and Deyell Parkette, and potential new projects. A motion was carried to circulate arborist reports to the committee for review before making a recommendation on the trees.

• Approved agenda as presented
• Approved minutes of September 23, 2021 as amended
• Carried motion to circulate arborist reports for review on 1 King Street trees

Regular Council

The Township of Cavan Monaghan Regular Council meeting on October 18, 2021, includes a presentation on the Growth Management Strategy and Master Servicing Study update, reports on a Syer Line planning status, a procedural by-law update, and a COVID-19 vaccination policy. Council will also consider several by-laws, including a procedural by-law and a confirming by-law.

• Presentation on Growth Management Strategy & Master Servicing Study update
• Planning Report 2021-54: Status update on 1066 Syer Line
• Report CAO 2021-07: COVID-19 Vaccination Policy
• By-law No. 2021-60: Procedural By-law
• By-law No. 2021-61: Confirming by-law for October 18 meeting

Council directed staff to implement and administer all aspects of the COVID-19 Vaccination Policy, and adopted By-law 2021-60 to govern meeting procedures. It also received a growth management presentation and directed staff to prepare a report on affordable housing tools under Bill 108, and to review the noise by-law.

• Adopted COVID-19 Vaccination Policy implementation (5-0)
• Adopted Procedural By-law 2021-60 (5-0)
• Directed staff to prepare affordable housing report with County of Peterborough (5-0)
• Directed staff to review Noise By-law (5-0)
• Received Growth Management Strategy & Master Servicing Study update (5-0)
• Approved minutes of Oct 4, 2021 and committee minutes (5-0)
• Received BIA board minutes (5-0)
• Adopted confirming by-law 2021-61 (5-0)

Regular Council

The Township of Cavan Monaghan Regular Council meeting on October 4, 2021, includes reports on the Syer Line planning status, developer-paid expenses, and a water/wastewater request for proposals. Council will also consider several by-laws, including a traffic and parking by-law, a delegation of planning authority to staff, and the appointment of a deputy clerk. A memorial tree request from Edgewood Park residents is listed for action.

• Planning Report 2021-52: Status update on 1066 Syer Line
• Planning Report 2021-53: Developer paid expenses
• Public Works 2021-17: Water and wastewater request for proposals
• By-law 2021-54: Traffic and parking by-law
• By-law 2021-57: Delegating planning authority to staff

Council voted 5-0 to cancel the RFP-PW-21-01 Water Wastewater Service Agreement proposal process and directed staff to investigate the option of using internal staffing to operate water and wastewater operations. All other agenda items, including reports, by-laws, and a memorial tree request, were approved or received as presented.

• Cancelled RFP-PW-21-01 Water Wastewater Service Agreement (5-0)
• Directed staff to investigate internal staffing for water/wastewater operations (5-0)
• Approved agenda as presented (5-0)
• Approved minutes of Sept 20 and Sept 27 meetings (5-0 each)
• Received Planning reports 2021-52 and 2021-53; directed staff to include wording that developers bear unforeseen costs (5-0)
• Received CAO Report and Capital Status (4-0, Belch absent)
• Supported memorial tree planting in Edgewood Park with native species (5-0)
• Passed By-laws 2021-54, 2021-57, 2021-58, and 2021-59 (5-0)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (MV-05-21) from Roche, as detailed in Planning Report 2021-51. The agenda also includes approval of previous minutes and public comments. No other substantive items are listed.

• Minor variance application MV-05-21 (Roche)
• Planning Report 2021-51
• Minutes of May 21, 2021 meeting

The Committee of Adjustment approved a minor variance application (MV-05-21) for David and Trish Roche to reduce the north side yard setback from 6 metres to 2 metres on their vacant lot at Lot 3, RCP 95, Cathcart Crescent. The approval was granted with no conditions, despite an email and public comment from neighbour Helen Black expressing concerns about lot line proximity and precedent. The minutes record no other substantive decisions.

• Approved minor variance MV-05-21 to reduce north side yard setback from 6m to 2m (carried)
• Approved minutes of May 21, 2021 meeting as presented (carried)
• Adjourned meeting at 9:26 am (carried)

Special Council Meeting

This is a special council meeting with a single substantive item: a presentation from county planning staff on the Peterborough County Official Plan project. Council will also handle routine procedural matters, including approving the agenda, disclosing any pecuniary interests, and passing a by-law to confirm the meeting's proceedings.

• Presentation on Peterborough County Official Plan by Iain Mudd and Keziah Holden
• By-law No. 2021-56 to confirm proceedings of the September 27, 2021 meeting

The Special Council Meeting was largely procedural. Council received an update on the Peterborough County Official Plan Project for information, approved the agenda, and passed a by-law confirming the meeting's proceedings. No substantive decisions were made.

• Approved agenda as presented (4-0)
• Received update on Peterborough County Official Plan Project for information (4-0)
• Passed By-law 2021-56 confirming proceedings (4-0)
• Adjourned at 11:48 am (4-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to review reports, discuss a feasibility study for the Old Millbrook Arena, update its 2021 workplan, and begin 2022 budget discussions. The agenda also includes a petition against the Anne Street trail entrance and planning for the Ganny Enduro Race on October 3, 2021.

• Petition to stop Anne Street trail entrance
• Feasibility study update for Old Millbrook Arena
• 2022 budget discussions
• Ganny Enduro Race on October 3, 2021
• Millbrook Valley Trails brochure

The Millbrook Valley Trails Advisory Committee decided not to pursue the Anne Street Trail Entrance and will send a follow-up letter to Tom Barwell. The feasibility study for the Old Millbrook Arena was put on hold after no proposals were received. The committee also reviewed the 2021 workplan and discussed 2022 budget items, but no final decisions were made on those.

• Anne Street Trail Entrance not pursued; letter to Tom Barwell (carried)
• Feasibility study for Old Millbrook Arena put on hold (no REPs received)
• Agenda approved as presented (carried)
• Minutes of June 28, 2021 approved (carried)
• Meeting adjourned at 6:06 p.m. (carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to handle routine business: approving the agenda, accepting a resignation, and approving prior minutes. The main discussion items are an update on the Old Arena Millbrook feasibility study, a storefront matter at 26 King Street East, a tree concern at 1 King Street, the 2021 workplan, and a 2022 budget discussion. No final decisions are listed on the agenda; most items are updates or discussions.

• Resignation of David Franco
• Feasibility study update on Old Arena Millbrook
• Storefront matter at 26 King Street East
• Tree concern at 1 King Street
• 2022 budget discussion

The Municipal Revitalization and Heritage Advisory Committee approved several motions, including supporting a RED funding application for the Millbrook Mural (budgeted at $7,000) and requesting budget rollovers and 2022 budget items. The feasibility study for the Old Millbrook Arena was put on hold due to no submissions. The committee also discussed updates on the BIA, a storefront at 26 King Street East, and a tree concern at 1 King Street.

• Supported staff application to RED for matching funds for Millbrook Mural ($7,000) (carried)
• Requested 2022 budget rollovers for Heritage By-law Update ($13,500), cemetery reserves ($740), Millbrook Mural ($7,000), CIP incentives ($14,650, $24,279.80, $25,000, $15,000) (carried)
• Requested 2022 budget items for Deyell Monument ($380), Heritage Awards ($500), and commemorative signage ($2,500) (carried)
• Supported meeting with Parks and Facilities to discuss display case in Community Centre (carried)
• Approved agenda and minutes as presented (carried)

Regular Council

Cavan Monaghan council meets to consider several planning and administrative items, including a presentation on cannabis regulation, a zoning by-law amendment for 14 King Street West, a site plan agreement with JKR Realty, and a new traffic and parking by-law. The agenda also includes a COVID-19 financial update and a request for proposals for a community improvement plan expansion.

• Presentation by Meridian Planning Consultants on cannabis regulation
• Zoning by-law amendment (By-law 2021-52) for 14 King Street West (Spencer)
• Site plan agreement with JKR Realty Limited (By-law 2021-53)
• Traffic and Parking By-law No. 2021-54
• COVID-19 Update No. 6 (April 1, 2020 to August 31, 2021)

Council received a planning report on regulating cannabis and directed the consultant to prepare Option A for a public meeting in October, with a final decision expected in December. Council also approved a zoning by-law amendment for 14 King Street West, authorized a site plan agreement with J.K.R. Realty Limited, and awarded a contract for a Community Improvement Plan expansion. A noise by-law exemption was supported for events at the Millbrook Cathedral, and the Ganny Enduro Race was supported in principle subject to safety conditions.

• Approved agenda amendment to include revised cannabis report and delegation request (5-0).
• Received presentation from Meridian Planning Consultants on cannabis regulations (5-0).
• Supported Ganny Enduro Race in principle, subject to signage, parking, insurance, and safety; forwarded to Millbrook Valley Trails Advisory Committee (5-0).
• Supported noise by-law exemption for Millbrook Cathedral events on Sept 25 and Oct 10, with music until 11 p.m., requiring neighbour notification (5-0).
• Approved By-law 2021-52 amending zoning by-law for 14 King Street West (4-0).
• Approved By-law 2021-53 authorizing site plan agreement with J.K.R. Realty Limited (4-0).
• Directed consultant to prepare Option A for cannabis regulation for public meeting in October (5-0).
• Awarded RFP 2021-01 to D.M. Wills Associates Ltd for Community Improvement Plan expansion at $30,521.48 total (5-0).

Regular Council

Cavan Monaghan council is meeting to decide on a policing agreement with Peterborough, hear a zoning amendment for 14 King Street West, and review the 2020 audited financial statements. The agenda also includes several planning reports, a hot-mix asphalt budget over-expenditure, and correspondence items.

• By-law 2021-50: authorize police services agreement with City of Peterborough and Peterborough Police Services Board
• Public meeting: zoning by-law amendment for 14 King Street West (Spencer)
• Presentation: 2020 financial statements and audit by Baker Tilly
• Report: 2020 reserves and development charges reserve funds
• Report: hot-mix asphalt over-expenditure (Public Works 2021-15)

Council approved By-law 2021-50, authorizing an agreement with the City of Peterborough and the Peterborough Police Services Board for police services. Council also supported a zoning amendment for 14 King Street West to permit four dwelling units, with a final by-law to be brought back later. The 2020 draft financial statements were approved, and a delegation of planning authority to staff was supported (4-1).

• Approved By-law 2021-50 for police services agreement with Peterborough (5-0)
• Approved 2020 draft financial statements as presented (5-0)
• Supported delegation of planning decisions to CAO/designate (4-1)
• Received zoning amendment report for 14 King Street West; by-law to come later (4-0)
• Designated Millbrook Fall Festival as municipally significant event (5-0)
• Supported 9-8-8 suicide prevention hotline (5-0)
• Committed to recognizing Sept 30 as National Day for Truth and Reconciliation (5-0)
• Supported Kawartha Downs request to double race dates (5-0)

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed property acquisition involving Century 21 United Realty Inc., Garry Otten, and Jo Anne Dean. The only public action is a confirming by-law for the meeting's proceedings.

• Closed session item: Property Acquisition Proposal - Century 21 United Realty Inc., Garry Otten and Jo Anne Dean
• By-law No. 2021-49 to confirm proceedings of the Special Council Meeting

The special council meeting was largely procedural. Council approved the agenda, moved into closed session to discuss a proposed property acquisition, and passed a confirming by-law. No substantive decisions were made in open session.

• Approved agenda as presented (5-0)
• Moved into closed session for property acquisition discussion (5-0)
• Passed By-law 2021-49 confirming proceedings (5-0)

Regular Council

This is a regular Council meeting with a closed session for personal matters, including library and BIA board appointments. Council will hear a delegation from the Peterborough Humane Society, review several planning reports, and consider by-laws for an environmental mitigation agreement and a part lot control exemption.

• Closed session: appointments to Cavan Monaghan Public Library and Millbrook Downtown BIA boards
• Delegation: Shawn Morey, Peterborough Humane Society
• By-law 2021-46: Environmental Impact Mitigation Measures Agreement with 1972867 Ontario Inc.
• By-law 2021-47: Part lot control exemption for Coldbrook Drive lands (Veltri and Son Ltd.)
• Report: Finance 2021-14 Actual to Budget January to June 2021

Council approved the transfer of Mervin Line to the County of Peterborough, including an unfunded $37,000 for upgrades funded by surplus equipment proceeds. They also approved several planning items, including a severance support, part lot control exemption, and an environmental mitigation agreement. All decisions were carried unanimously (5-0 or 4-0).

• Approved Mervin Line property transfer to County of Peterborough (5-0)
• Approved $37,000 unfunded transfer for Mervin Line upgrades (5-0)
• Supported severance application B-54-21 for Cavan Agri Services (5-0)
• Approved By-law 2021-47 for part lot control exemption (5-0)
• Approved By-law 2021-46 for Environmental Impact Mitigation Agreement (5-0)
• Approved eight Community Improvement Incentive programs (5-0)
• Designated Millbrook Agricultural Society Sept 4 event as Municipally Significant (5-0)
• Approved letter to County about County Road 21 quality (4-0)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve the agenda and minutes from June 17, 2021, and to discuss several items including a draft letter on the Old Arena Millbrook feasibility study, a BIA report, a storefront at 26 King Street East, the CIP 2021, and the 2021 workplan. The meeting is largely procedural with some business items.

• Feasibility Study - Old Arena Millbrook Draft Letter
• BIA Report - Heather Clarke
• 26 King Street East - Storefront - Brigid Ayotte
• CIP 2021 - Brigid Ayotte
• Workplan 2021

The Committee recommended to Council the implementation of eight Community Improvement Plan (CIP) initiatives for the 2021 intake, including façade and signage improvements, building and site improvements, and downtown rental housing. The Committee also approved a draft letter for the Old Millbrook Arena feasibility study, with minor edits and a request to be a stakeholder. Updates were provided on the 26 King Street East storefront and the BIA report, and the next meeting is set for September 16, 2021.

• Approved the agenda as presented.
• Approved the minutes of the June 17, 2021 meeting as presented.
• Approved forwarding a letter to the Feasibility Study of the Old Millbrook Arena, with staff final edits and the Chair's signature.
• Recommended to Council to implement eight CIP 2021 initiatives: Façade and Signage Improvements, Building and Site Improvements, Commercial Conversion and Expansion, Downtown Rental Housing, POPS and Public Art, Sidewalk Café, Design and Study, Planning Application and Building Permit Fee Rebate.
• Adjourned the meeting at 10:20 a.m.

Regular Council

The Township of Cavan Monaghan's Regular Council meeting on July 5, 2021, includes a presentation on the 2019 audited financial statements, reports on the 2022 budget schedule and capital infrastructure financing, and several planning items. Council will also consider a by-law to redivide the township's wards and an official plan amendment for the Towerhill North development. The agenda includes routine items such as minutes, delegations, and correspondence.

• By-law No. 2021-43 to redivide the wards in the Township of Cavan Monaghan
• By-law No. 2021-44 to adopt Official Plan Amendment OPA-1-18 (Towerhill North Developments Ltd.)
• Planning report 2021-35 on Towerhill North OPA, Zoning By-law Amendment (ZBA-07-18), and Plan of Subdivision (15T-18002)
• Finance report 2021-13 on financial review of future capital infrastructure projects
• Presentation of 2019 financial statements and audit by Baker Tilly

Council approved By-law 2021-44 adopting Official Plan Amendment OPA No.7 for Towerhill North Developments Ltd., and supported draft plan of subdivision 15T-18002, subject to conditions. The zoning by-law amendment was deferred until Peterborough County approves the draft plan. Council also approved a financial review and tendering for a new fire station, public works centre, and parks building, and passed a by-law to redivide wards.

• Approved 2019 Draft Financial Statement from Baker Tilly.
• Approved 2022 Capital and Operating Budget Timetable and 2022 Council Meeting Schedule, adding a Special Budget Meeting on Dec 9, 2021.
• Approved tendering for a $4.2M Fire Station, $1.2M Public Works Operations Centre, and $800K Parks & Public Works Building, with flexibility for independent or collaborative quotes.
• Approved By-law 2021-44 adopting OPA No.7 and supported draft plan 15T-18002, deferring zoning amendment until county approval.
• Approved By-law 2021-43 to redivide wards in the Township.
• Approved one-time exemptions for Netflix/Fells Point Productions from noise and filming by-laws for a July 22 shoot.
• Supported Town of Cochrane's motion to include PSA test for men in medical care.
• Passed By-law 2021-45 confirming the meeting's proceedings.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, hear a delegation from Tom and Shauna Barwell about a proposed trail on Anne Street, and receive reports on finances, ORCA, and trail conditions. They will also discuss a proposed new connection trail at Towerhill North, GIS mapping, and the 2021 workplan.

• Delegation by Tom and Shauna Barwell re: proposed trail on Anne Street
• Financial report and expense/invoice process discussion
• Proposed new connection trail at Towerhill North development
• GIS mapping of Millbrook Valley Trails
• 2021 workplan review

The Millbrook Valley Trails Advisory Committee approved a motion to support a letter advocating for a connection trail from the Towerhill North Development into the Millbrook Valley Trails network. The committee also received a delegation from Tom and Shauna Barwell regarding concerns about the proposed Anne Street trail, and approved the agenda and previous minutes. No other substantive decisions were made; most items were informational or procedural.

• Approved agenda as presented (moved by Fallis, seconded by D'Agostino)
• Approved minutes of May 31, 2021 meeting (moved by Frizzle, seconded by Fallis)
• Received delegation from Tom and Shauna Barwell regarding proposed Anne Street trail for information (moved by McDonald, seconded by Fallis)
• Supported letter for connection trail from Towerhill North Development into Millbrook Valley Trails network (moved by Fallis, seconded by McDonald)
• Adjourned at 6:19 p.m. (moved by Frizzle, seconded by Fallis)

Regular Council

Cavan Monaghan Council meets to consider the final Ward Boundary Review report, adopt 2021 tax and special services levy by-laws, and vote on a zoning by-law amendment for 918 Hwy 7A. The agenda also includes site plan approvals, a new fire station site selection, and a single-source contract for Zion Line culvert relining.

• Ward Boundary Review final report and options from Watson and Associates
• By-law 2021-39 adopting 2021 tax rates and levy
• By-law 2021-38 amending zoning by-law for 918 Hwy 7A (ZBA-01-21)
• New Fire Station Site Selection report (Fire 2021-06)
• Single sourcing Zion Line culvert relining (Public Works 2021-12)

Council received the 2020/21 Ward Boundary Review Final Report and selected Option 2 as amended, directing staff to bring a by-law to the next meeting. Council also approved site plans for a woodshop at 2454 Moncrief Line and a self-storage facility by J.K.R. Realty Limited, both with conditions. A zoning by-law amendment for 918 Hwy 7A was deferred for a legal review, and a new fire station site at 988 County Road 10 was approved.

• Approved the 2020/21 Ward Boundary Review Final Report and selected Option 2 as amended for the 2022 Municipal Election.
• Deferred the Zoning By-law Amendment for 918 Hwy 7A (Duguay) and directed staff to seek a legal review and send letters to the Ministry of the Environment and Peterborough Public Health.
• Accepted the site plan for a new woodshop and storage building at 2454 Moncrief Line with revisions including bicycle parking, driveway width, lighting, and well/septic details.
• Accepted the site plan for a self-storage facility by J.K.R. Realty Limited with conditions on lighting, waste storage, fire routes, and conservation authority comments.
• Approved the site selection for the replacement of Fire Station One at 988 County Road 10.
• Approved single sourcing the Zion Line Culvert Relining to Carchidi Excavating for $81,309.29 and purchasing a culvert from Armtec for $8,056.34.
• Endorsed the interim Community Safety and Well-being Plan, with a full plan targeted for Spring 2022.
• Passed By-laws 2021-39, 2021-40, and 2021-41 for the 2021 tax levy, special services levy, and BIA special charges.

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve its agenda and minutes, discuss a draft letter on the Old Arena Millbrook feasibility study, receive a BIA report, and review its 2021 workplan. The meeting is largely procedural, with the main substantive items being the feasibility study letter and a storefront at 26 King Street East.

• Feasibility Study - Old Arena Millbrook Draft Letter
• BIA Report
• Workplan 2021
• 26 King Street East - Storefront
• Minutes of May 20, 2021 meeting

The Municipal Revitalization and Heritage Advisory Committee approved its 2021 workplan and received updates on initiatives. A storefront item at 26 King Street East was deferred to the next meeting. The committee also approved the agenda and minutes from May 20, 2021.

• Approved the agenda for the June 17, 2021 meeting.
• Approved the minutes of the May 20, 2021 meeting as presented.
• Approved adding the Workplan 2021 to the agenda.
• Received the Workplan 2021 for information with updates.
• Deferred the 26 King Street East storefront item to the next meeting.
• Adjourned the meeting at 9:40 a.m.

Regular Council

The Township of Cavan Monaghan Regular Council meeting on June 7, 2021, includes a public meeting and consideration of a zoning by-law amendment for 987 Syer Line (Molloy). Council will also review reports on municipal grants, removal of a holding symbol on Cathcart Crescent, parking standards for new residential development, a status update on 1066 Syer Line, municipal solar units, committee appointments, and policing services. Several by-laws are scheduled for adoption, including amendments to the zoning and sign by-laws.

• Public meeting and zoning by-law amendment for 987 Syer Line (By-law 2021-33)
• Removal of holding (h) symbol on Cathcart Crescent lands (By-law 2021-34)
• Report on new residential development parking spaces and garages
• Delegation from Mary Preston on community input for Old Arena property
• By-law 2021-35 to amend municipal sign by-law

Council approved a zoning by-law amendment for the retained parcel at 987 Syer Line, rezoning portions from Agricultural to Agricultural Exception Eighteen and Natural Linkage to meet conditions of a land division consent. Council also approved removal of a holding symbol on Cathcart Crescent lands, directed staff to develop parking recommendations for new residential development, and supported the Peterborough Police Service proposal for a 5-year contract. All decisions were carried unanimously (5-0).

• Approved Zoning By-law Amendment 2021-33 for 987 Syer Line (5-0)
• Approved By-law 2021-34 removing holding symbol on Cathcart Crescent lands (5-0)
• Directed staff to return with parking recommendations for new residential development (5-0)
• Supported Peterborough Police Service proposal and directed staff to bring back 5-year contract (5-0)
• Appointed Christine Ball to Millbrook Valley Trails Advisory Committee (5-0)
• Appointed Heather Clarke to Millbrook Downtown BIA Board of Management (5-0)
• Approved By-law 2021-35 amending sign regulations (5-0)
• Approved By-law 2021-36 amending BIA board of management by-law (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to review reports and discuss trail-related business. Key items include a proposed new connection trail for the Towerhill North Development, an update on the Trail Master Plan, and various other trail maintenance and access topics. The meeting is open to the public via livestream only.

• Proposed new connection trail, Towerhill North Development - draft letter
• Trail Master Plan update
• Updated signage on Ganny Transit
• Pedestrian access from Anne Street
• Gypsy moth spraying 2021 by Ganaraska Conservation Authority

The Millbrook Valley Trails Advisory Committee approved spending up to $1,130 (including HST) for Sean Gillen of Iron Wood Properties to spray for Dog Strangling Vine and/or Poison Ivy, and up to $100 plus taxes for signage updates on the Ganny Transit trail. The committee also discussed trail maintenance needs, a proposed new connection trail, and a draft letter for the Towerhill North Development, but took no final action on those items.

• Approved $1,130 upset limit for invasive plant spraying (carried)
• Approved $100 plus taxes for Ganny Transit signage updates (carried)
• Approved agenda as presented (carried)
• Approved April 26, 2021 minutes as amended (carried)
• Adjourned at 6:36 p.m. (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one minor variance application (MV-04-21) from Justin Smith, as detailed in Planning Report 2021-25. The agenda also includes approval of the April 16, 2021 minutes and standard procedural items. No other substantive decisions are listed.

• Minor variance application MV-04-21 by Justin Smith (Planning Report 2021-25)
• Approval of minutes from April 16, 2021 Committee of Adjustment meeting

The Committee of Adjustment approved minor variance application MV-04-21, allowing a reduced side yard setback for a new garage and living space addition at 2021 Howden Quarter Line. Approval was conditional on the owner providing a Natural Heritage Evaluation, obtaining an existing sewage system permit if required, and submitting a lot grading and drainage plan before a building permit is issued. The motion carried.

• Approved minutes of April 16, 2021 meeting (carried)
• Approved minor variance MV-04-21 with conditions (carried)
• Condition: Natural Heritage Evaluation acceptable to Township and ORCA before building permit
• Condition: Existing sewage system permit from Peterborough Public Health if required before building permit
• Condition: Lot grading and drainage plan before building permit

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve its agenda and minutes, then discuss its 2021 workplan and several heritage projects. Items include the Millbrook mural, a feasibility study for the Old Arena in Millbrook, the Deyell Monument, and heritage awards. The meeting is largely procedural with general business items for discussion.

• Approval of minutes from November 19, 2020
• Review of Municipal Revitalization and Heritage Advisory Work Plan 2021
• Discussion of Millbrook Mural
• Feasibility study for Old Arena Millbrook
• Deyell Monument and workplan, Heritage Awards

The Municipal Revitalization and Heritage Advisory Committee discussed the feasibility study for the Old Millbrook Arena and agreed that green space is a priority. They directed David Franco and Bruce Lepper to draft a letter stating this priority for review at the next meeting. The committee also received updates on the Millbrook Mural, heritage plaques, and other projects, but no other formal decisions were made.

• Approved agenda as presented
• Approved minutes of November 19, 2020
• Directed Franco and Lepper to draft letter prioritizing green space for Old Millbrook Arena (carried)
• Formed sub-committee to review Millbrook Mural next steps

Regular Council

Council approved the conceptual design for the new fire station, including an additional drive-thru bay for paramedics, and authorized up to $57,900 from the Fire Department Emergency Equipment Reserve to cover design cost overruns. Council also directed staff to further investigate Site #2 at 988 County Road 10 as the preferred location and report back on financial implications. Several other items were approved, including site plan agreements, severance applications, a streetlight replacement policy, and playground equipment purchases.

• Approved fire station conceptual design with paramedic drive-thru bay (5-0)
• Approved up to $57,900 transfer from Fire Department Emergency Equipment Reserve for design cost overruns (5-0)
• Directed staff to investigate Site #2 at 988 County Road 10 as preferred fire station location (5-0)
• Approved site plan agreement with 2636069 Ontario Inc. (By-law 2021-30) (5-0)
• Supported severance applications B-10-21 and B-11-21 with conditions (5-0 each)
• Adopted new Streetlight Replacement and Request Policy and approved $60,000 transfer for 16 decorative streetlights (5-0)
• Adopted Procedural By-law 2021-31 (5-0)
• Approved $130,575.22 for Towerhill South Playground phase 1, funded from reserves (5-0)

Regular Council

Cavan Monaghan Council is meeting to consider several reports and by-laws, including a new municipal sign by-law, a software agreement with CentralSquare Solutions, and a noise by-law exception for Michael Flynn. Council will also discuss a severance application, a community festival designation for 4th Line Theatre, and a capital purchase replacement. The meeting includes a closed session for personal matters and legal advice.

• By-law 2021-28 to regulate signs in the township
• By-law 2021-27 to authorize CentralSquare Solutions agreement
• Noise by-law exception for Michael Flynn (By-law 2018-11)
• Severance application B-29-21 by Alan and Marilyn Wright
• Community festival designation for 4th Line Theatre

Council approved By-law 2021-28 regulating signs, including election signs on county roads, and By-law 2021-27 authorizing a software agreement with CentralSquare. They also supported a severance application, designated 4th Line Theatre's season as a community festival, and approved vehicle replacements. All votes were unanimous (5-0).

• Approved By-law 2021-28 (Municipal Sign By-law) (5-0)
• Approved By-law 2021-27 (CentralSquare Solutions Agreement) (5-0)
• Supported severance application B-29-21 with condition (5-0)
• Designated 4th Line Theatre's 2021 season as Community Festival (5-0)
• Approved $50,000 for replacement of 2009 Chevrolet Silverado (5-0)
• Approved $50,000 for replacement of 2008 Dodge Pick Up (5-0)
• Appointed Rob Swaffield to Library Board and Brad Cathrae to Trails Committee (5-0)
• Directed staff to seek legal advice on Library Board response (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss trail-related business including a draft 2021 workplan, a trail master plan update, tree planting, a spring work day, federal funding for active transportation, and a proposed new connection trail for the Towerhill North development. The agenda also includes a delegation from Timbernook, financial and trail reports, and a resignation.

• Draft 2021 workplan presented by Cindy Page
• Trail Master Plan update
• Federal funding for active transportation discussed by Melissa Als
• Towerhill North development proposed new connection trail
• Resignation of Craig Onafrychuk

The Millbrook Valley Trails Advisory Committee received a delegation from Jenna Trumbull of Timbernook and voted to recommend to Council that the camp operate in 2021, using the Millbrook Fairgrounds and trails. The committee also cancelled its participation in the TODS program, reopened trails after spring conditions, and accepted a member's resignation.

• Recommended Timbernook camp operate in 2021, with staff to coordinate with Agricultural Society (carried)
• Cancelled participation in TODS program, letter to confirm (carried)
• Reopened trails and removed temporary closed signage
• Accepted resignation of Craig Onafrychuk, letter of thanks (carried)
• Approved agenda and minutes of March 22, 2021 (carried)

Regular Council

Cavan Monaghan council is meeting to consider zoning by-law amendments for 1748 Syer Line and 162 County Road 28, approve cooperative tenders for fuel supply and surface treatment, and authorize a fire safety grant transfer. The agenda also includes a delegation from the David Suzuki Foundation, appointment of a new Clerk, and several routine procedural items.

• Zoning by-law amendment for 1748 Syer Line (By-law 2021-21)
• Zoning by-law amendment for 162 County Road 28 (By-law 2021-22)
• Approval of cooperative tender for supply/delivery of unleaded gasoline and diesel fuel (ITT-12-21)
• Approval of cooperative tender for surface treatment (T-02-2021)
• By-law to appoint Cindy Page as Clerk (By-law 2021-24)

Council approved two zoning by-law amendments, a road dedication, a fuel supply contract, and a surface treatment tender. It also supported a grant application and approved several by-laws, all unanimously.

• Approved zoning amendment at 1748 Syer Line (5-0)
• Approved zoning amendment at 162 County Road 28 and dedicated part of Kalman Drive as public highway (5-0)
• Awarded fuel supply contract to W.O. Stinson and Son Limited (5-0)
• Awarded surface treatment tender to Miller Paving Limited for $284,643.07 plus $27,353.09 for extra Syer Line work (5-0)
• Approved $6,700 fire safety grant transfer and By-law 2021-25 (5-0)
• Supported Janet Honsberger's David Suzuki Foundation Future Ground Prize application (5-0)
• Approved By-laws 2021-21 to 2021-25, including appointing Cindy Page as Clerk (5-0)
• Approved confirming by-law 2021-26 (5-0)

Committee of Adjustment

The Committee of Adjustment is meeting to consider three minor variance applications (MV-01-21, MV-02-21, MV-03-21) from Leonard and Tapp, Ed and Penny Earl, and Veltri and Son Limited. The meeting will include public comments and committee consideration of each application. Attendance is remote only, with livestream available.

• Minor variance application MV-01-21 by Leonard and Tapp
• Minor variance application MV-02-21 by Ed and Penny Earl
• Minor variance application MV-03-21 by Veltri and Son Limited
• Approval of minutes from October 22, 2020 meeting

The Committee of Adjustment approved all three minor variance applications on the agenda. The first allowed a detached garage at 20 Centre Street, the second permitted a living room addition and sundeck at 1498 Tapley Quarter Line with a condition regarding a sewage system permit, and the third allowed linked semi-detached dwellings on specified lots in the Cavan Ward. All motions were carried unanimously.

• Approved minor variance MV-01-21 for a detached garage at 20 Centre Street (carried)
• Approved minor variance MV-02-21 for a living room addition and sundeck at 1498 Tapley Quarter Line, with condition to obtain sewage system permit if required (carried)
• Approved minor variance MV-03-21 for linked semi-detached dwellings on specified lots in Cavan Ward (carried)

Regular Council

The Cavan Monaghan Regular Council meeting on April 6, 2021, includes a public meeting to consider zoning by-law amendments for 1748 Syer Line and 162 County Road 28. Council will also vote on by-laws to close and transfer a portion of Nina Court and to authorize an environmental mitigation agreement for the Sakuth property. Reports on asset management, capital projects, and property transfers are scheduled for discussion.

• Public meeting for zoning amendment at 1748 Syer Line (Doherty)
• Public meeting for zoning amendment at 162 County Road 28 (Sandford)
• By-law 2021-18 to stop, close, and transfer Nina Court portion to Veltri and Son Limited
• By-law 2021-19 for Environmental Impact Mitigation Measures Agreement with Glen and Katherine Sakuth
• Closed session items include Brookfield Development and Syer Line correspondence and CAO staffing update

Council held a public meeting and approved moving forward with draft by-laws for two zoning amendments: one to change a dance studio at 1748 Syer Line to a martial arts studio, and another to rezone lands at 162 County Road 28 to create two new residential lots. Council also directed staff to bring back options for broader recreational use classifications to avoid future rezoning. Additionally, Council approved by-laws to close and transfer a portion of Nina Court, sign an environmental mitigation agreement, and received updates on asset management and capital projects.

• Approved a motion to present a draft by-law for the 1748 Syer Line zoning amendment (dance studio to martial arts studio) at a future meeting.
• Directed staff to bring back options for broader recreational use classifications to be incorporated into the new Official Plan.
• Approved a motion to present draft zoning and road assumption by-laws for Blocks 24, 25, and 28 of Plan 9M-736 (162 County Road 28) at a future meeting.
• Approved By-law 2021-19 authorizing the Environmental Impact Mitigation Measures Agreement with Glen and Katherine Sakuth.
• Approved By-law 2021-18 to close a portion of Nina Court, transfer Block 19 and 20 to Veltri and Son Limited, and rename a portion of Century Boulevard to Coldbrook Drive.
• Received the Asset Management Plan update and amended timelines.
• Directed staff to report on funding received and status of funding applications, and to report on the Fraserville Environmental Assessment Study.
• Directed staff to send a letter to Peterborough Police Services requesting a proposal for police services.

Special Council Meeting

This is a special council meeting with a public meeting to consider a plan of subdivision, official plan amendment, and zoning by-law amendment for the Towerhill North development. Council will hear a delegation from a resident, receive a planning report, and hear an applicant presentation before considering the report. The agenda is otherwise procedural, including opening/closing the public meeting and a confirming by-law.

• Public meeting for Plan of Subdivision (15T-18002), Official Plan Amendment (OPA-1-18), and Zoning By-law Amendment (ZBA-07-18)
• Applicant presentation by Innovative Planning Solutions Inc. for Towerhill North
• Delegation from Isabella Fabiilli, 39 Fernridge Heights, Millbrook
• Planning Report 2021-08 on the subdivision and amendments
• By-law No. 2021-17 to confirm proceedings of the meeting

Council held a public meeting to hear comments on a revised plan of subdivision, official plan amendment, and zoning by-law amendment for a development reduced from 796 to 718 residential units. No final decision was made; council voted to review all public and agency comments and to receive draft plan conditions at a future meeting. The meeting was procedural, with no approvals or denials of the applications.

• Approved the agenda as presented (SC/25/03/21/01).
• Opened the public meeting under the Planning Act (SC/25/03/21/02).
• Reviewed and considered all public and agency comments on the applications; deferred draft plan conditions to a future meeting (SC/25/03/21/03).
• Closed the public meeting (SC/25/03/21/04).
• Passed By-law No. 2021-17 to confirm the proceedings of the special meeting (SC/25/03/21/05).
• Adjourned the meeting at 7:09 p.m. (SC/25/03/21/06).

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss trail-related reports, including a financial report, an ORCA report, and a trail report. They will also consider updates to the Trail Master Plan, a potential Ontario Trails membership, a spring work day, and a subcommittee update on the North Trail Expansion.

• Trail Master Plan update with revisions
• Financial report including Sentiers Boreals tools invoice
• Discussion of $400 million federal funding for active transportation
• North Trail Expansion Subcommittee update
• Spring work day planning

The Millbrook Valley Trails Advisory Committee approved two spending items: up to $400 for tools from Sentiers Boreals and up to $250 for aluminum 'Temporary Seasonal Closure' signs from Maximum Signs. The committee also voted to move $300 from the Ontario Trails membership budget into materials and supplies, effectively not renewing that membership. A full trail closure due to ice and mud was discussed, with a social media blast and signage planned.

• Approved up to $400 for tools from Sentiers Boreals for trail maintenance.
• Approved up to $250 for aluminum 'Temporary Seasonal Closure' signs from Maximum Signs.
• Approved moving $300 from Memberships GL #01-4713-3140 to Materials and Supplies GL #01-4713-3435, not renewing Ontario Trails membership.
• Approved the agenda and the minutes of the February 22, 2021 meeting as presented.

Regular Council

Cavan Monaghan council meets March 15, 2021, to hear an OPP proposal, hold a public meeting on a zoning by-law amendment at 918 Highway 7A, and consider multiple reports including road work tenders, a severance application, and a fire services agreement. The meeting is livestreamed with no in-person attendance.

• Public meeting on zoning by-law amendment at 918 Highway 7A (Duguay)
• OPP proposal presentation by Inspector Lisa Darling and Linda Davis
• Tender approvals for slurry seal (T-PW-21-03) and hot mix asphalt (T-PW-21-04)
• Road sweeping services 2021 contract approval
• By-law 2021-15 to authorize agreement with Greenview Environmental Management

Council awarded the Slurry Seal Tender to Miller Paving Ltd. for $221,559.00 plus H.S.T., and the Hot Mix Asphalt Tender to Coco Paving Inc. for $79,790.14 plus H.S.T., approving reserve fund transfers to cover cost overruns. It also awarded the 2021 Road Sweeping contract to Fairview Trucking with an upset limit of $70,000.00. All decisions were carried unanimously.

• Approved Slurry Seal Tender T-PW-21-03 to Miller Paving Ltd. for $221,559.00 plus H.S.T., with $27,635.00 transferred from Federal Gas Tax Reserve.
• Approved Hot Mix Asphalt Tender T-PW-21-04 to Coco Paving Inc. for $79,790.14 plus H.S.T., with $5,000.00 transferred from General Reserve.
• Awarded Road Sweeping contract for 2021 to Fairview Trucking at hourly rates to an upset limit of $70,000.00 including net H.S.T.
• Supported severance application B-6-21 (M. Vandebor) and forwarded the Municipal Appraisal Form to Peterborough County.
• Directed staff to update Peterborough Airport Noise Exposure Forecast contours and seek legal advice on amending the Airport Agreement.
• Authorized execution of an agreement with Greenview Environmental Management and passed By-law No. 2021-15.
• Directed staff to explore other uses for 2199 Davis Road (Bruce Johnston Library) and engage Millbrook District Lions Club for alternative accommodations.
• Supported staff to continue working with Peterborough Public Health for vaccine clinics.

Regular Council

The Township of Cavan Monaghan Regular Council meeting on March 1, 2021, includes a closed session for staff appointments, followed by reports on intersection improvements, equipment tenders, a procedural by-law, and an off-road vehicle consultation update. Council will also receive minutes from committees and a presentation from the Peterborough Regional Health Centre.

• Closed session: Report CAO-2021-01 on staff appointments (personal matters)
• Report Planning 2021-03: Highway 7A & County Road 10 intersection improvements (Cavan)
• Tender T-PW-21-02: Tandem plow truck
• Tender T-PW-21-01: Rubber tire excavator
• By-law 2021-11: Procedural by-law to govern meetings

Council awarded the tandem plow truck tender to Winslow Gerolamy Motors Limited for $332,362.38 (including HST) and approved the purchase of a rubber tire excavator from Brandt Tractor Ltd for $286,128.77 (net HST). Council also adopted by-laws appointing Yvette Hurley as Deputy Treasurer and Deputy Clerk, and Cindy Page as Interim Clerk. Additionally, Council directed staff to contact WSP and MTO regarding notice for the Highway 7A & County Road 10 intersection improvements, stating only Alternative 1A would be considered.

• Awarded tandem plow truck tender to Winslow Gerolamy Motors Limited for $332,362.38 (5-0)
• Approved purchase of rubber tire excavator from Brandt Tractor Ltd for $286,128.77 (5-0)
• Adopted By-law 2021-11 governing meetings (5-0)
• Adopted By-law 2021-12 appointing Yvette Hurley as Deputy Treasurer and Deputy Clerk (5-0)
• Adopted By-law 2021-13 appointing Cindy Page as Interim Clerk (5-0)
• Directed staff to contact WSP and MTO re: Highway 7A & County Road 10 notice, only considering Alternative 1A (4-0)
• Maintained ORV restriction on Township roads until County Transportation Master Plan completed (5-0)
• Added Special Council Meeting on March 25, 2021 at 6:00 p.m. via Zoom (4-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, hear financial and trail reports, and discuss general business. Key items include reviewing an updated Trail Master Plan and the Leadership Roundtable Terms of Reference. The meeting is livestreamed with no in-person attendance.

• Trail Master Plan update with revisions
• Leadership Roundtable Terms of Reference review
• Financial report by Elana Arthurs
• ORCA report by Meredith Carter
• Trail report by Robert Jackson and John Fallis

The Millbrook Valley Trails Advisory Committee approved a $250 upset limit for tree seedlings through the ORCA program and deferred the Trail Master Plan update to the next meeting for further review. Financial and membership details were discussed, with staff to report back on historical membership payments. No other substantive decisions were made.

• Approved $250 upset limit for ORCA tree seedlings (carried)
• Deferred Trail Master Plan update to next meeting for further discussion
• Approved agenda as presented (carried)
• Approved minutes of January 25, 2021 meeting (carried)

Regular Council

The Township of Cavan Monaghan's Regular Council Meeting on February 16, 2021, will consider the final 2021 operating and capital budgets, a COVID-19 financial update, and a financial plan for the Millbrook water distribution system. Council will also hear a delegation on library pay equity, receive reports on community improvement grants and committee appointments, and address correspondence about census communication and truck noise. The meeting will be livestreamed with no in-person attendance.

• Final 2021 Operating and Capital Budgets (Report Finance-2021-02)
• COVID-19 Update No. 5 for April to December 31, 2020 (Report Finance-2021-03)
• Financial Plan #136-301 for the Millbrook Distribution System (Report Finance-2021-04)
• Community Improvement Plan Grant Program recipients (Report ECD 2021-02)
• Delegation on Cavan Monaghan Libraries pay equity facts

Council approved the 2021 operating, capital, environmental, and water/wastewater budgets, including a 1% municipal residential tax rate increase. It also directed staff to transfer library human resources and payroll functions to the Township, and approved several other items including community improvement grants and a water financial plan.

• Approved 2021 operating budget of $8,033,204 (5-0)
• Approved 2021 capital budget of $8,135,609 (5-0)
• Approved 2021 environmental budget of $399,215 (5-0)
• Approved 2021 water & wastewater operating budget of $1,046,827 and capital budget of $610,000 (5-0)
• Approved 1% municipal residential tax rate increase (5-0)
• Directed staff to transfer library HR and payroll to Township (4-1)
• Approved $24,279.80 in Community Improvement Plan grants (5-0)
• Approved water financial plan for Millbrook distribution system (5-0)

Regular Council

The Township of Cavan Monaghan Regular Council meeting on February 1, 2021, includes several reports and by-laws for consideration. Key items include appointing a Deputy Chief Building Official, adopting a Community Safety and Well-Being Plan, and deciding on telephone and internet voting for the 2022 municipal election. Council will also consider by-laws for the 2021 interim tax levy, temporary borrowing, and alternative voting methods.

• By-law 2021-05 appointing Frederick Heilingbrunner as Deputy Chief Building Official
• By-law 2021-06 for 2021 interim realty taxes and penalties
• By-law 2021-07 authorizing temporary borrowing for current expenditures
• By-law 2021-08 for alternative voting methods in 2022 municipal election
• Report on Community Safety and Well-Being Plan (CS 2021-03)

Council approved By-law 2021-08, making telephone and internet voting the only methods for the 2022 municipal election. They also appointed Louise Bedford to the BIA Board of Management and Frederick Heilingbrunner as Deputy Chief Building Official. Several other by-laws were passed, including interim tax levy and temporary borrowing.

• Adopted By-law 2021-08 for telephone/internet voting in 2022 election (5-0)
• Appointed Louise Bedford to BIA Board of Management (5-0)
• Appointed Frederick Heilingbrunner as Deputy Chief Building Official via By-law 2021-05 (5-0)
• Directed staff to request extension for Community Safety and Well-Being Plan (5-0)
• Directed staff to report on municipal facilities and costs (5-0)
• Approved joint letter to Peterborough Airport about noise limiting equipment (5-0)
• Passed By-law 2021-06 for interim realty taxes and By-law 2021-07 for temporary borrowing (5-0)
• Approved minutes of previous meetings and received committee reports (5-0)

Special Council Meeting

The Township of Cavan Monaghan will hold a special council meeting to review a water and wastewater rate study. The presentation will be delivered by Gary Scandlan and Daryl Abbs of Watson and Associates Economists Ltd.

• Water Wastewater Rate Study presentation by Watson and Associates Economists Ltd.
• By-law No. 2021-04 to confirm the proceedings of the special meeting

Council received a presentation from Watson and Associates Economists Ltd. on water and wastewater rates, including bill calculations, development charges, debt capacity, and loan repayment options. The presentation was received for information only; no decisions on rates or charges were made. The meeting was procedural, with no closed session or disclosures of interest.

• Approved agenda as presented (5-0)
• Received water/wastewater rate study presentation for information (5-0)
• Passed By-law No. 2021-04 confirming proceedings (5-0)
• Adjourned meeting at 4:01 p.m. (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, hear financial and trail reports, and discuss 2021 strategic priorities, the Trails Master Plan update, and other trail-related business. The meeting is livestreamed with no in-person attendance.

• 2021 Strategic Priorities discussion
• Trails Master Plan update
• Trail re-routing due to beavers
• Compass ELC TimberNook Opportunity
• Financial report by Elana Arthurs

Special Council Meeting

This is a special council meeting for the Township of Cavan Monaghan. The main item is a presentation and report on the 2nd draft of the 2021 operating and capital budgets. Council will also hear a delegation from the Municipal Revitalization and Heritage Advisory Committee. The meeting is being held remotely due to the municipal office being closed to the public.

• 2nd draft 2021 operating and capital budgets presented by K Pope
• Delegation from Rob Ross, Municipal Revitalization and Heritage Advisory Committee
• By-law 2021-02 to confirm proceedings of the meeting

Council reviewed the second draft of the 2021 budget and directed staff to prepare a final draft with a 1% municipal residential tax rate increase, down from the proposed 3%. They also approved specific budget adjustments, including removing $300,000 from the General Infrastructure Reserve and adjusting library levies. A motion to remove $5,000 for Employment Lands Marketing Material was defeated in a tie vote.

• Directed staff to prepare final 2021 budget with 1% tax increase (4-0)
• Removed $300,000 from General Infrastructure Reserve (4-0)
• Removed Library Board Capital Levy of $35,623 (4-0)
• Adjusted Library Board Operating Levy to $272,294 (4-0)
• Added $30,000 to Municipal Office Renovations (4-0)
• Directed remaining funds to Asset Replacement Reserve (4-0)
• Defeated motion to remove $5,000 for Employment Lands Marketing Material (2-2)
• Received Finance report on 2021 budget (4-0)

Special Council Meeting

Council received the 2nd draft 2021 budget presentation (Report Finance-2021-01) and opened the meeting for public input, with three residents speaking. No budget decisions were made; the report was received for information only. The meeting was procedural, with no closed session or pecuniary interest disclosures.

• Approved agenda as presented (5-0)
• Opened meeting for public participation (5-0)
• Closed public meeting (4-0)
• Received 2nd draft 2021 budget presentation (4-0)
• Passed confirming by-law 2021-03 (4-0)
• Adjourned at 7:03 p.m. (4-0)

Regular Council

The Township of Cavan Monaghan Regular Council meeting on January 18, 2021, includes a closed session to discuss township-owned property and negotiations, followed by reports on website and IT service modernization, a severance application, year-end activity, vehicle purchases, fire station design, board appointments, and capital project status. Council will also consider a response letter to the City of Peterborough and a letter from the Ministry of the Environment, Conservation and Parks. The meeting is livestreamed with no in-person attendance.

• Closed session: Township Owned Property update and negotiations
• MNP presentation on Website and IT Service Delivery and Modernization Review
• Planning report: Molloy Severance Application B-83-20
• Fire report: Fire Station Design - Station One Replacement
• Response letter to City of Peterborough

Council approved a $118,652.16 contract with Greenview Environmental Management Limited for site location and design of a new Fire Station, with funds allocated in the 2021 Capital Budget. Council also supported a severance application (B-83-20) with conditions, and received several reports for information, including a website/IT review and a vehicle report. All motions were carried unanimously.

• Approved Greenview Environmental Management Limited proposal for fire station design, $118,652.16 total (5-0)
• Supported severance application B-83-20 with conditions including $1,200 cash-in-lieu of parkland (5-0)
• Received MNP website and IT service delivery review for information (5-0)
• Received Economic Development report ECD-2021-01, to consider MNP recommendations in 2021 budget (4-0, Belch absent)
• Received Planning year-end activity report for information (5-0)
• Received municipal vehicles report for information and 2021 budget consideration (5-0)
• Directed staff to review legislative requirements for BIA and Library Board appointments (5-0)
• Received CAO report and capital project status for information (5-0)