Cavan Monaghan, ON

Regular Council

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Municipal Revitalization and Heritage Advisory Committee

This agenda contains only procedural boilerplate. No decisions or discussions are listed.

Regular Council

This is a procedural regular council meeting with no specific agenda items or decisions listed in the provided text.

Sustainability Advisory Committee

The agenda for this meeting contains only procedural boilerplate and no specific items for discussion or decision. No resolutions, contracts, or public hearings are listed.

Millbrook Valley Trails Advisory Committee

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Regular Council

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Regular Council

The agenda for the November 2, 2026 Regular Council meeting of Cavan Monaghan consists entirely of procedural placeholders from the eSCRIBE software. No substantive items for decision or discussion are listed. The agenda appears to be empty or incomplete.

• No substantive items listed on the agenda

Inaugural Council Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. No business was listed for this meeting.

Special Council Meeting

The Special Council meeting scheduled for November 23, 2026, does not list any agenda items. As a result, no decisions or discussions are documented in the agenda.

Regular Council

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Special Council Meeting

The agenda for the Cavan Monaghan Special Council Meeting on 2026-12-10 contains no listed items or decisions. It appears to be a procedural placeholder without substantive proposals or discussions.

Special Council Meeting

The Special Council meeting agenda for Cavan Monaghan on 2026-12-17 contains no listed items. It only shows generic placeholders and no decisions, proposals, or discussions are identified.

Regular Council

The council meeting agenda contains no listed items. No decisions or discussions are detailed.

Regular Council

The agenda for this regular council meeting contains only procedural boilerplate and no specific items for discussion or decision.

Cavan Monaghan Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss key findings from the 2026 Accessibility Survey. The body will also review a draft accessibility plan for the 2026 election and the 2026 work plan.

• 2026 Accessibility Survey Key Findings
• Draft Accessibility Election Plan 2026
• IASR Multi Year Plan 2025-2029 Work Plan 2026

Committee of Adjustment

The agenda for this Committee of Adjustment meeting contains only procedural boilerplate and no specific items for discussion or decision.

Sustainability Advisory Committee

The Sustainability Advisory Committee will meet to discuss updates to the township's water conservation rules. The committee will also review its current work plan and receive a financial report.

• Review of Water Conservation By-law No. 2008-82
• Discussion of the June 2026 Sustainability Advisory Committee Work Plan
• Financial report presentation by Kyle Phillips

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee reviews financial and trail reports, discusses invasive species management, and sets priorities for boardwalk replacement. They also review the current Trail Master Plan and adopt a new work plan.

• Financial report presented by Chris Allison
• Invasive species management discussion
• Priorities for boardwalk replacement and new boardwalk creation
• Review of current Trail Master Plan (2010) and goals/objectives
• Adoption of June 2026 Work Plan

Regular Council

Council will hold a closed session to discuss the proposed sale and redevelopment of municipally-owned land at 1066 Syer Line. A public meeting will consider an update to development charges. Other business includes a subdivision application at 963 County Road 10, adoption of a Woodland Management By-law, and review of the annual Asset Management Plan.

• Closed session: Sale and redevelopment of municipally-owned land at 1066 Syer Line
• Public meeting on Development Charges update
• Subdivision application 15T-25004 at 963 County Road 10
• Woodland Management By-law No. 2026-38 to regulate tree destruction
• Annual Asset Management Plan progress report

Council supported in principle the draft plan of subdivision for 963 County Road 10, comprising 201 lots and blocks including 159 single detached homes, 148 townhouse units, 176 medium-density units, and commercial, parkland, and stormwater blocks. Approval is conditional on water and wastewater capacity availability, with the developer required to complete road improvements, sidewalks, street lighting, and other infrastructure. Council also passed a Woodland Management By-law (No. 2026-38) with a recorded vote of 3-2, and approved the 2027 budget timetable and council meeting schedule.

• Approved the agenda as amended to add a closed session item on 3 and 5 Centre Street.
• Moved into closed session to discuss land acquisition/disposition and solicitor-client advice.
• Received the Development Charges Background Study presentation and will consider public comments at the August 10, 2026 meeting.
• Received the Asset Management Plan Annual Review presentation for information.
• Approved the minutes of the June 1, 2026 regular meeting and the Accessibility Advisory Committee minutes of March 23, 2026.
• Approved the 2027 Capital and Operating Budget Timetable and 2027 Council Meeting Schedule.
• Supported in principle the draft plan of subdivision for 963 County Road 10 (Application 15T-25004) with 29 conditions, including water/wastewater capacity limits and developer-funded road improvements.
• Approved By-law No. 2026-38 (Woodland Management) with a recorded vote of 3-2, and By-law No. 2026-39 confirming the meeting's proceedings.

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will discuss and review proposed draft heritage by-laws for 792 County Road 28 and 1331 Zion Line. The committee will also consider its work plan for June 2026.

• Review of draft heritage by-law for 792 County Road 28
• Review of draft heritage by-law for 1331 Zion Line
• Discussion of Municipal Revitalization and Heritage Advisory Committee work plan

Regular Council

The council will discuss and vote on establishing an Administrative Monetary Penalty System (AMPS) and creating officer positions for it. They will also consider approving community improvement grant recipients, updating the Fraserville/North Monaghan master servicing plan, awarding a tender for a water treatment plant standby generator, and acquiring land for a water reservoir. A closed session will address the township's growth management strategy.

• By-law 2026-28 establishing an Administrative Monetary Penalty System (AMPS)
• By-law 2026-29 creating screening and hearing officer positions for AMPS
• By-law 2026-36 to ratify purchase of land for a municipal water reservoir (Part 2, Plan 45R-18009)
• Report ECD 2026-05 on 2026 Community Improvement Grant recipients - Intake 3
• Report Public Works 2026-11 on tender for WTP standby generator

Council approved a $1,633 Community Improvement Grant for the Sage & Soul Collective at 4 Union Street. The council also approved a $600,000 Municipal Class Environmental Assessment for new municipal wells, a water treatment plant and a wastewater treatment plant, funding $200,000 from the capital budget and a $400,000 loan. Additional actions included awarding a standby generator contract, supporting a county safety plan, and passing several by‑laws.

• Approved $1,633 Community Improvement Grant for 4 Union Street (Sage & Soul Collective)
• Approved Municipal Class Environmental Assessment project up to $600,000, with $200,000 from the 2026 Water/Wastewater Capital Budget and a $400,000 loan from the Asset Replacement Reserve
• Awarded WTP Standby Generator tender to Geco Industries for $86,250.96 (including HST and 10% contingency)
• Approved installation of natural gas service at the Water Treatment Plant for $27,134.08 (including HST)
• Supported draft County Wide Joint Community Safety and Well‑being Plan
• Requested staff investigate Brookside Street parking concerns for the Traffic and Parking By‑law review
• Approved $200 donation to Peterborough County Plowmen’s Association for the 2026 Plowing Match
• Passed by‑laws establishing an Administrative Monetary Penalty System (2026‑28), creating Screening and Hearing Officer positions (2026‑29), and ratifying land purchase for a municipal water reservoir (2026‑36)

Millbrook Valley Trails Advisory Committee

This meeting of the Millbrook Valley Trails Advisory Committee was cancelled because not enough members attended. No decisions or discussions took place.

Regular Council

Council will hold public hearings on three zoning by-law amendments for properties at 143 Elmdale Road, 1910 County Road 10, and Cathcart Crescent. They will consider adopting the 2026 tax levy, special services levy, and BIA levy by-laws, as well as an administrative monetary penalty system. Other business includes an asset replacement reserve funding amendment and a watermain replacement on Needler's Lane.

• Public hearing and vote on zoning by-law amendment at 143 Elmdale Road (ZBA-04-26)
• Public hearing and vote on zoning by-law amendment at 1910 County Road 10 (ZBA-12-24)
• Public hearing and vote on zoning by-law amendment at Cathcart Crescent (ZBA-03-26)
• Adoption of 2026 tax levy by-law (2026-25) and special services levy by-law (2026-26)
• Establishment of Administrative Monetary Penalty System (AMPS) by by-laws 2026-28 and 2026-29

Council approved Zoning By-law Amendment ZBA-04-26 for 143 Elmdale Road, rezoning portions to align with environmental studies and permit recreational uses as a secondary use. Council also approved Zoning By-law Amendment ZBA-12-24 for 1910 County Road 10 to facilitate a five-lot rural residential subdivision. Both amendments were carried.

• Approved adding zoning map to report for 143 Elmdale Road (carried)
• Approved By-law 2026-30 for 143 Elmdale Road rezoning (carried)
• Approved By-law 2026-31 for 1910 County Road 10 rezoning (carried)

Regular Council

Council will hold public hearings and consider zoning by-law amendments for three properties: 488 Ava Crescent, 1212 Moore Drive, and 2078 Davis Road. They will also decide on Community Improvement Grant recipients, a battery collection agreement with Call2Recycle Canada Inc., and a motion requesting sustainable funding for policing costs.

• Public hearing and by-law for ZBA-01-26 at 488 Ava Crescent
• Public hearing and by-law for ZBA-01-24 at 1212 Moore Drive
• Public hearing and by-law for ZBA-02-26 at 2078 Davis Road
• 2026 Community Improvement Grant Program recipients - Intake 2
• Motion for Sustainable Funding for Policing Costs

Council received and approved three zoning by-law amendments: a detached accessory apartment at 488 Ava Crescent (ZBA-01-26), a shipping container and outdoor storage expansion at 1212 Moore Drive (ZBA-01-24), and a shipping container accessory building at 2078 Davis Road (ZBA-02-26). All three were carried. No other substantive decisions were made.

• Approved ZBA-01-26 for accessory apartment at 488 Ava Crescent (Carried)
• Approved ZBA-01-24 for shipping container and storage at 1212 Moore Drive (Carried)
• Approved ZBA-02-26 for shipping container at 2078 Davis Road (Carried)

Cavan Monaghan Accessibility Advisory Committee

The Accessibility Advisory Committee will discuss and review design plans for Downtown Park and the remaining lands at the Cavan Monaghan Community Centre. They will also update their multi-year work plan and consider draft survey questions for public communication.

• Review of Downtown Park design plan
• Review of Cavan Monaghan Community Centre remaining lands design
• Update to IASR Multi-Year Work Plan 2025-2029
• Discussion of draft communication survey questions

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will discuss financial and trail reports, plan work days, and review the current 2010 Trail Master Plan. This is routine administrative and planning business for the committee.

• Financial report from Chris Allison
• ORCA report from Meredith Carter
• Trail report with assignment updates (April 2026)
• Review of 2010 Cavan Monaghan Trail Master Plan
• Work plan for April 2026

The committee approved an upset limit of $550 for food and supplies for the May 2 Work Day, and $750 for printing new trail pamphlets. They also approved updates to the Work Plan and added invasive species and boardwalk topics to the next agenda.

• Approved $550 upset limit for Work Day food and supplies
• Approved $750 upset limit for printing new pamphlets
• Approved updates to the Work Plan
• Approved adding invasive species and boardwalk items to next agenda

Regular Council

Council will hear presentations on the County Road 10 Municipal Class Environmental Assessment and from the Otonabee Region Conservation Authority. They will consider reports on surface treatment and slurry seal tenders for roads, groundwater monitoring, and a request to designate the 4th Line Theatre's summer season as a community festival. A closed session is scheduled for legal advice on land dispositions at 1 Union Street and 3 & 5 Center Street.

• County Road 10 Municipal Class Environmental Assessment presentation and report
• Surface treatment tender approval (T-PW-26-01)
• Slurry seal tender approval (T-PW-26-02)
• Groundwater monitoring report (PW 2026-07)
• 4th Line Theatre 2026 Summer Season community festival designation

Council declared two municipal properties surplus for disposition, retaining an easement for a public lane. They awarded road maintenance contracts: a $411,570 surface treatment tender to Dufferin Construction and a $257,690 slurry seal tender to Miller Paving. They also designated 4th Line Theatre's 2026 Summer Season as a Community Festival to support alcohol permits and endorsed the County Road 10 Environmental Assessment.

• Declared 5 Centre Street and 3 Centre Street surplus for disposition (Carried)
• Awarded surface treatment tender T-PW-26-01 to Dufferin Construction for $411,570 (Carried)
• Awarded slurry seal tender T-PW-26-02 to Miller Paving for $257,690 (Carried)
• Designated 4th Line Theatre's 2026 Summer Season as a Community Festival (Carried)
• Endorsed in principle the County Road 10 Municipal Class Environmental Assessment (Carried)
• Received Public Works reports on groundwater monitoring and road assessment (Information)
• Received CAO Report and Capital Status (Information)
• Supported reappointment of warden to Trent Conservation Coalition Source Protection Committee (Carried)

Regular Council

Council will hear a delegation about a jumping harness for the figure skating club and consider a subdivision application (McCamus, 15T-25001). They will also discuss road occupancy permits for 2026 events and an annual report from the Integrity Commissioner, leading to a by-law amendment. A closed session will address a committee appointment.

• McCamus Subdivision application 15T-25001
• Road Occupancy Permits for 2026 events (ECD 2026-03)
• Integrity Commissioner Services annual report and by-law amendment (2026-17)
• Delegation from Millbrook Figure Skating Club requesting a jumping harness at CMCC
• Closed session for committee and board appointment (Corporate Services 2026-08)

Council approved in principle the McCamus subdivision application for five single detached residential lots, subject to 15 conditions covering zoning, environmental, and servicing requirements. It also appointed Justin Schofield to the Business Improvement Area Board and authorized road occupancy permits for six community events in 2026.

• Approved McCamus subdivision (5 lots) in principle with 15 conditions (carried)
• Appointed Justin Schofield to BIA Board of Management (carried)
• Authorized road occupancy permits for 6 events in 2026 (carried)
• Received delegation and directed staff to assist with jumping harness installation at CMCC (carried)
• Approved minutes of March 16, 2026 Regular Council (carried)
• Approved minutes from Accessibility, Revitalization, Trails, and Sustainability committees (carried)
• Received Library Board minutes of February 17, 2026 for information (carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to review a draft Woodland Management By-law and discuss water conservation awareness. The body will also review a financial report and a work plan including Earth Day celebrations.

• Consultation on Draft Woodland Management By-law
• Water Conservation Community Awareness discussion
• Review of Sustainability Advisory Committee Work Plan March 2026
• Financial Report by Kyle Phillips
• Earth Day Celebration planning

The Sustainability Advisory Committee approved the meeting agenda and the January 29 minutes, each by a 6‑0 vote. It voted to submit its comments on the Draft Woodland Management By‑law to staff (6‑0) and to adopt updates to its Work Plan (6‑0). The committee then adjourned at 3:13 p.m. with a 5‑0 vote.

• Agenda approved (6 for, 0 against)
• January 29 minutes approved (6 for, 0 against)
• Comments on Draft Woodland Management By‑law submitted to staff (6 for, 0 against)
• Work Plan updates approved (6 for, 0 against)
• Committee adjourned at 3:13 p.m. (5 for, 0 against)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will hear a financial report, an ORCA report, and a trail report. It will then discuss an ORCA sapling order, the existing Trail Master Plan, and the committee's Work Plan and construction/maintenance policy.

• Financial Report – Chris Allison
• ORCA Report – Meredith Carter
• Trail Report – Jackson/Hillsley
• ORCA Sapling Order
• Trail Master Plan (2010) and Work Plan

The Millbrook Valley Trails Advisory Committee approved the purchase of an excavator for invasive‑species removal at a cost limit of $252.83. It also set May 2, 2026 as the annual Work Day with May 9 as a backup, and approved updates to the Work Plan. The committee agreed to submit its comments on the new Trail Master Plan to staff and to continue reviewing the plan at the next meeting.

• Approved purchase of excavator for invasive‑species removal (limit $252.83)
• Designated May 2, 2026 as annual Work Day with May 9 backup
• Approved updates to the Work Plan
• Submitted committee comments on proposed Trail Master Plan to staff
• Continued review of Trail Master Plan at next meeting
• Amended agenda to include Item 7.4 Work Day Planning
• Added Work Day Planning item to April 27, 2026 agenda
• Approved agenda as amended

Cavan Monaghan Accessibility Advisory Committee

The Accessibility Advisory Committee will discuss a site plan for a project on Ski Hill Road. The body will also review the 2026 meeting schedule and the 2026 work plan as part of a multi-year plan.

• Site Plan for Wutai Shan Buddhist Garden at 708 Ski Hill Road
• 2026 Meeting Schedule
• IASR Multi Year Plan 2025-2029 Work Plan 2026
• Resignation of Guillermo Arevalo
• Welcome of new members Nancy Jack and Marcy Hie

The committee approved its agenda and minutes, accepted a member resignation, and adopted a request that the Wutai Shan Buddhist Garden site at 708 Ski Hill Road be designed to meet AODA accessible standards, including curb depressions, a second barrier‑free entrance, and accessible parking. It also approved the 2026 meeting schedule and updated work plan.

• Agenda approved (carried)
• Minutes of Jan 22 2026 approved (carried)
• Resignation of Guillermo Arevalo accepted (carried)
• Requested accessible design standards for 708 Ski Hill Road site (5‑0)
• 2026 meeting schedule approved (5‑0)
• Work plan updates approved (5‑0)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will receive an update on renovations at Old Millbrook School, 1 Dufferin Street. Members will review the draft Woodland Management By‑law and provide input during a consultation. The committee will also consider its March 2026 work plan.

• Renovations update for Old Millbrook School (1 Dufferin Street)
• Draft Woodland Management By‑law consultation
• Review of March 2026 work plan

Regular Council

Council will consider several by-laws regarding heritage designations and municipal funding agreements. The meeting includes discussions on council remuneration, procedural updates, and a motion to purchase road maintenance equipment.

• By-laws 2026-14 and 2026-15 to execute Ontario Transfer Payment Agreements for the Housing-Enabling Water Systems Fund and Health and Safety Water Stream
• By-laws 2026-10, 2026-11, and 2026-12 to repeal and replace heritage designations for 8 King Street West, 11 King Street West, and 13 Anne Street
• By-law 2026-13 to set remuneration and expenses for Council or Local Board members
• By-law 2026-09 to govern the calling, place, and proceedings of meetings
• Motion by Councillor Byrne to use proceeds from the sale of Elmdale Property to purchase road maintenance equipment

The council adopted four by‑laws to repeal and replace sections of Millbrook By‑law 85‑31, designating three properties as cultural heritage sites. It also designated the 175th Millbrook Fair as a Community Festival with specific police staffing requirements. Additional by‑laws on meeting procedures, council remuneration and two provincial funding agreements were passed. A motion was approved to study equipment purchase options for road‑allowance maintenance.

• Approved By‑law No. 2026‑10 to designate 8 King St W as a heritage property (Carried)
• Approved By‑law No. 2026‑11 to designate 11 King St W as a heritage property (Carried)
• Approved By‑law No. 2026‑12 to designate 13 Anne St as a heritage property (Carried)
• Approved By‑law No. 2026‑13 to set council and local‑board remuneration (Carried)
• Approved By‑law No. 2026‑09 (amended) governing meeting calls and proceedings (Carried)
• Approved designation of the 175th Millbrook Fair as a Community Festival with police staffing conditions (Carried)
• Approved By‑law No. 2026‑14 to execute a Transfer Payment Agreement for the Housing‑Enabling Water Systems Fund (Carried)
• Approved motion directing staff to report on equipment purchase vs. rental for road‑allowance maintenance during the 2027 budget (Carried)

Regular Council

The Cavan Monaghan Regular Council will discuss updates to traffic and parking regulations and the disposal of property on Elmdale Road. The meeting also includes reports on community improvement grants and council leave policies.

• By-law No. 2026-07 to amend Traffic and Parking By-law No. 2024-56
• Disposal of Elmdale Road Property PT LT 2-3 Con 10, North Monaghan
• 2026 Community Improvement Grant Recipients
• Millbrook and Cavan Historical Society room use at the Old Millbrook School
• Updated Policy for Pregnancy Leave and Parental Leave for Members of Council

The council approved an amendment to the traffic and parking by‑law that removes the heavy‑vehicle restriction on Brown Line between Elmdale Road and Airport Road. By‑law No. 2026‑07 amending By‑law No. 2024‑56 was passed. The council accepted Community Improvement Plan grant recipients for 40 King Street and 89 County Road 10, totaling $11,453.61. The updated Policy 2019‑04 for pregnancy and parental leave for council members was approved.

• Approved removal of heavy‑vehicle restriction on Brown Line (Carried)
• Adopted By‑law No. 2026‑07 amending By‑law No. 2024‑56 (Carried)
• Accepted Community Improvement Grant recipients for $11,453.61 (Carried)
• Approved updated Policy 2019‑04 for pregnancy and parental leave (Carried)
• Supported request for dedicated space for Millbrook and Cavan Historical Society (Carried)
• Received Library Board minutes from Dec 16 2025 for information (Carried)
• Confirmed By‑law No. 2026‑08 confirming meeting proceedings (Carried)
• Approved agenda and prior meeting minutes (Carried)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. Members will discuss an ORCA sapling order, the existing Trail Master Plan, and the committee's work plan for February 2026. No formal decisions are indicated in the agenda.

• Financial Report – Chris Allison
• ORCA Report – Meredith Carter
• Trail Report – McDonald
• ORCA Sapling Order
• Trail Master Plan (2010) and Work Plan (February 2026)

Cavan Monaghan Accessibility Advisory Committee

The Cavan Monaghan Accessibility Advisory Committee meeting scheduled for February 23, 2026 was cancelled because a quorum was not present. No agenda items were formally approved or acted upon. The agenda listed a resignation, the 2026 meeting schedule, and a work plan, but these were not decided.

• Resignation of Guillermo Arevalo
• 2026 Accessibility Advisory Committee meeting schedule
• Multi‑Year Work Plan 2025‑2029 for 2026

Regular Council

The Township of Cavan Monaghan Council will review a request for a new storage shed build in Millbrook and a renewal of the Integrity Commissioner agreement. The meeting includes a presentation on social services and reports on drinking water and community safety.

• Request for new storage shed build permission from Compass Early Learning and Care, Millbrook
• Integrity Commissioner Agreement Renewal (Report 2026-02)
• Annual MECP Drinking Water Report 2025 (Report 2026-01)
• Joint Community Safety and Well-being with Peterborough County Municipalities (Report 2026-03)
• Closed session discussion regarding Elmdale Road Property 15-09-030-001-09800

The council approved the renewal of the Integrity Commissioner Services Agreement with Cunningham, Swan, Carty, Little & Bonham LLP for an additional two-year period with an option for a further two years. It also moved the meeting into a closed session to consider land acquisition matters, received a presentation from Peterborough housing officials, and directed staff to report on a proposed storage shed for Compass Early Learning and Care. Several routine items such as agenda approval, minutes adoption, and a confirming by‑law were also carried.

• Approved agenda for the meeting (Carried)
• Moved into Closed Session under Municipal Act (Carried)
• Authorized renewal of Integrity Commissioner Services Agreement (Carried)
• Directed staff to report on legal, environmental and liability implications of proposed storage shed (Carried)
• Received presentation from Peterborough housing officials (Carried)
• Approved minutes of previous regular and committee meetings (Carried)
• Confirmed By‑law No. 2026‑06 to confirm meeting proceedings (Carried)
• Adjourned the regular council meeting at 2:15 p.m. (Carried)

Regular Council

The Regular Council will consider several by-laws, including the sale of lands described as Part of Lot 12 Concession 7 (PIN 28008-0071). A final 2026 budget presentation will be reviewed by the Finance Committee. Additional reports include a draft Woodland Management By-law and a single‑source procurement for CMCC Park and Millbrook Downtown Park Phase 1 design and construction administration.

• By-law No. 2026-04 authorizing sale of lands in Lot 12 Concession 7 (PIN 28008-0071)
• By-law No. 2026-03 authorizing deletion of an old agreement from title to municipal lands
• Report – Finance 2026-02 Final 2026 Budget Presentation
• Report – Building and Planning 2026-03 Draft Woodland Management By-law
• Report – Parks and Facilities 2026-01 Single Source Procurement for CMCC Park and Millbrook Downtown Park Phase 1 detailed design and construction administration

The council appointed members to the Business Improvement Area Board and the Accessibility Advisory Committee. It approved the allocation of $209,394 in development charges, reducing the Asset Replacement Reserve to meet a 2.65% residential tax rate, and authorized single‑source procurement for the Cavan Monaghan Community Centre Park and Millbrook Downtown Park Phase I designs. The council also supported a Canadian Armed Forces flyby for the 175th Millbrook Fair and passed by‑laws to delete an old land agreement and sell part of Lot 12 Concession 7.

• Appointed Pamela Mitchel to the Business Improvement Area Board and Nancy Jack and Marcy Hie to the Accessibility Advisory Committee (Carried)
• Allocated $209,394 of development charges, returning $81,144 to surplus and transferring $128,250 to the Official Plan Reserve surplus (Carried)
• Reduced the Asset Replacement Reserve to achieve a 2.65% municipal residential tax rate (Carried)
• Approved single‑source procurement for the Cavan Monaghan Community Centre Park detailed design ($148,172.74) and Millbrook Downtown Park Phase I detailed design ($152,248.22) (Carried)
• Supported a Canadian Armed Forces flyby for the 175th Millbrook Fair (Carried)
• Passed By‑law No. 2026‑03 to delete an old agreement from title to municipal lands and By‑law No. 2026‑04 to sell part of Lot 12 Concession 7 (Carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee will approve the meeting agenda, disclose any pecuniary interests, and consider the minutes from the September 25, 2025 meeting. It will also review the Sustainability Advisory Committee Work Plan for January 2026. The meeting will conclude with an adjournment.

• Approval of the agenda
• Review of September 25, 2025 meeting minutes
• Discussion of the Sustainability Advisory Committee Work Plan (January 2026)
• Disclosure of pecuniary interests

The committee approved the meeting agenda as presented. It also approved the minutes from the September 25, 2025 meeting. Updates to the Sustainability Work Plan were approved. The meeting was adjourned at 2:24 p.m.

• Approved agenda (carried)
• Approved September 25, 2025 minutes (carried)
• Approved work plan updates (carried)
• Adjourned meeting at 2:24 p.m. (carried)

Millbrook Valley Trails Advisory Committee

The committee will meet to discuss the January 2026 work plan and review trail assignments. The meeting includes financial, ORCA, and trail reports.

• Review of the January 2026 Work Plan
• Financial Report by Chris Allison
• ORCA Report by Meredith Carter
• Trail Report assignments for January 2026

The advisory committee approved the meeting agenda and the minutes from the November 24, 2025 meeting. It received the financial, ORCA, and trail reports for information. The committee approved updates to the Millbrook Valley Trails work plan. It added the Trail Master Plan and the ORCA Sapling Order to the agenda for the February 23, 2026 meeting.

• Approved agenda (carried)
• Approved November 24, 2025 minutes (carried)
• Received financial report for information (carried)
• Received ORCA update for information (carried)
• Received trail report for information (carried)
• Approved updates to the work plan (carried)
• Added Trail Master Plan to next meeting agenda (carried)
• Added ORCA Sapling Order to next meeting agenda (carried)

Special Council Meeting

The special council meeting will present the 2nd draft 2026 Budget by the Director of Finance/Treasurer. A Finance Report package containing operating, capital, tax rate, and watermain documents will be reviewed. Council will consider a by‑law (No. 2026‑02) to confirm the proceedings of the January 15 special meeting and will hold brief public input before adjourning.

• Presentation of the 2nd Draft 2026 Budget by the Director of Finance/Treasurer
• Finance Report – 2026 operating and capital budgets with related calculation attachments
• Resolution to open the meeting for public input
• Resolution to close the meeting for public input
• By‑law No. 2026‑02 to confirm the January 15 special meeting proceedings

The council approved adding updated slides to the 2nd Draft 2026 Budget Presentation and formally received the presentation for information. A by‑law (No. 2026‑02) was passed to confirm the proceedings of the special meeting held on January 22, 2026. The meeting was opened and then closed for public input before adjourning at 6:37 p.m.

• Approved adding additional slides to the 2nd Draft 2026 Budget Presentation (Carried)
• Received the 2nd Draft 2026 Budget Presentation for information (Carried)
• Received the Finance Report on the 2nd Draft 2026 Budget for discussion (Carried)
• Opened the meeting for public input (Carried)
• Closed the meeting for public input (Carried)
• Passed By‑law No. 2026‑02 to confirm the special meeting proceedings (Carried)
• Approved the agenda as presented (Carried)
• Adjourned the special council meeting at 6:37 p.m. (Carried)

Cavan Monaghan Accessibility Advisory Committee

The Cavan Monaghan Accessibility Advisory Committee will discuss a draft site plan for the Highlands of Millbrook Elementary School during its general business. The meeting will also include approval of the agenda, disclosure of any pecuniary interests, and review of the minutes from the November 27, 2025 meeting.

• Draft Site Plan – Highlands of Millbrook Elementary School (attached Site Plan.pdf and 25003_KPRDSB Highlands Neighbourhood ES_LAND_2025_10_17.pdf)
• Review of minutes from the November 27, 2025 Accessibility Advisory Committee meeting

The Accessibility Advisory Committee approved its agenda and the November 27, 2025 meeting minutes, each by a 4‑0 vote. The committee also requested that the Draft Site Plan for the Highlands of Millbrook Elementary School be reviewed for compliance with the AODA Accessible Design Standards and that the pedestrian pathway be placed on the south side of the parking lot. The meeting was adjourned twice, first at 1:35 p.m. and again at 1:53 p.m.

• Approved agenda (4‑0)
• Approved November 27, 2025 minutes (4‑0)
• Requested accessibility review of Highlands of Millbrook Elementary School site plan (4‑0)
• Adjourned meeting at 1:35 p.m. (carried)
• Adjourned meeting at 1:53 p.m. (carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will receive an update on renovations at Old Millbrook School, 1 Dufferin Street. Members will also examine the committee's Work Plan for January 2026 and related design and signage documents. No decisions or votes are listed on the agenda.

• Old Millbrook School renovation update (1 Dufferin Street)
• Review of Municipal Revitalization and Heritage Advisory Committee Work Plan (January 2026)
• Review of Final Design documents (January 2026)
• Review of Signage Copy (January 2026)
• Review of Railway Switch Installation Plan

The committee approved the agenda and the September 18, 2025 minutes. It recommended installing the first (or second) preference light fixtures at Old Millbrook School. It also recommended using aluminum composite for the Station Park Sign, endorsed its site plan, and adopted updates to the work plan. The meeting was adjourned at 10:27 a.m.

• Approved agenda (carried)
• Approved September 18, 2025 minutes (carried)
• Recommended installation of first/second preference light fixtures at Old Millbrook School (carried)
• Recommended use of aluminum composite for Station Park Sign (carried)
• Endorsed Site Plan for Station Park Sign (carried)
• Adopted updates to Work Plan (carried)
• Adjourned meeting at 10:27 a.m. (carried)