Cavan Monaghan public meetings in 2022

Regular Council

This is a regular council meeting with a closed session to discuss committee appointments, followed by reports, minutes, and correspondence. The main actionable items are the 2022-2026 committee appointments and a letter from the Royal Canadian Legion Branch 402 Millbrook.

• Closed session: 2022-2026 Committees of Council Appointments (personal matters)
• Report CS 2022-22: 2022-2026 Committees of Council Appointments
• Minutes of Regular Meeting Dec 5, 2022 and Special Budget Meeting Dec 8, 2022
• Correspondence: Royal Canadian Legion Branch 402 Millbrook
• By-law 2022-81 confirming proceedings of Dec 19, 2022 meeting

Council appointed members to several boards and advisory committees for 2022-2026 and passed a by-law to appoint members to the Committee of Adjustment. Council also approved funding for a veterans' banner program.

• Appointed members to the B.I.A. Board, Public Library Board, and several advisory committees
• Appointed Councillor Nachoff as Council Representative to the Ganaraska Region Conservation Authority
• Approved $1,200 from the 2023 Parks and Facilities Operating Budget for the Royal Canadian Legion Branch 402 Millbrook banner program
• Passed By-law No. 2022-81 to appoint members to a Committee of Adjustment
• Approved the agenda (5-0)
• Approved minutes from the December 5 and December 8, 2022 meetings

Special Council Meeting

This special council meeting focuses on the first draft of the 2023 operating and capital budgets, including tax rate calculations and capital requests. Presentations will be given by MPAC, budget training, and the library board. The meeting also includes a closed session and a confirming by-law.

• First draft 2023 operating and capital budgets (Report Finances 2022-19)
• 2023 tax rate calculation and environmental tax rate calculation
• 2023 library budget presentation
• MPAC updates presentation
• By-law 2022-80 to confirm proceedings

Council reviewed the 1st Draft 2023 Budget and pre-approved several Public Works purchases and projects to secure pricing and delivery. Some capital requests were deferred to future years, while funding for Corporate Strategic Plan Updates was split over two years.

• Pre-approved purchase of one replacement grader and two new vehicles (International Tandem Truck and New Trackless MT-7) (Carried)
• Pre-approved Main Street Watermain and Roadworks (Carried)
• Approved funding $50,000 for Corporate Strategic Plan Updates over two years, with $25,000 transferred to reserves in 2023 and $25,000 funded in 2024 (Carried)
• Removed $50,000 for MVT Bridge Boardwalk Repairs from 2023 budget and deferred to future years (Carried)
• Removed $120,000 for Cross Road Culverts from 2023 budget and deferred to future years (Carried)
• Received MPAC update from Sarah Groves for information (Carried)
• Received presentation from Cavan Monaghan Public Libraries CEO Karla Buckborough for information (Carried)
• Passed By-law No. 2022-80 to confirm proceedings of the December 8, 2022 meeting (Carried)

Regular Council

The Council is reviewing several planning updates related to the More Homes for Everyone Act and the More Homes Built Faster Act. Additionally, they are considering a contract extension for biosolids haulage and proposed changes to waste management for 2023.

• Stewart Zoning By-law Amendment (Planning 2022-49)
• Bill 109 - More Homes for Everyone Act update
• Bill 23 - More Homes Built Faster Act update
• Extension of contract with GFL Environment Inc. for biosolids haulage and disposal
• Proposed 2023 waste management changes

Council approved a five-year biosolids disposal agreement with GFL Environmental Inc. and decided to retain local control of garbage collection. The board also approved a zoning amendment for 872 Sharpe Line and eliminated the bag tag program effective April 1, 2023.

• Approved By-law No. 2022-76 to amend Zoning By-law for 872 Sharpe Line
• Approved five-year biosolids haulage and utilization agreement with GFL Environmental Inc. (By-law No. 2022-78)
• Decided to retain garbage collection program at the local level
• Approved elimination of bag tag program effective April 01, 2023
• Approved continuation of Millbrook kitchen waste collection and exploration of township-wide expansion
• Approved appointment of Municipal Investigators for Ontario Wildlife Damage Compensation Program (By-law No. 2022-77)
• Directed staff to develop administrative policies for Bill 109 and Bill 23
• Removed December 13, 2022, Municipal Roads and Facilities Tour from schedule

Special Council Meeting

This is a special council meeting for the Township of Cavan Monaghan, primarily consisting of procedural items. The agenda includes a closed session, council and staff orientation training led by the Chief Administrative Officer, general business, and a confirming by-law. No substantive decisions or discussions are listed beyond the routine approval of the agenda and the confirming by-law.

• Closed session
• Council and Staff Orientation Training led by CAO Yvette Hurley
• By-law No. 2022-75 to confirm proceedings of the November 30, 2022 special meeting

Council and staff participated in an orientation session regarding the Township's Orientation Binder and staff roles and responsibilities. No substantive policy or budget decisions were made during the meeting.

• Approved the meeting agenda
• Passed By-law No 2022-75 to confirm the proceedings of the November 30, 2022 special meeting

Inaugural Council Meeting

This is the inaugural meeting of the newly elected Township of Cavan Monaghan Council. The agenda includes declarations of office for the mayor, deputy mayor, and three ward councillors, an inaugural address by the mayor, committee appointments, and a by-law to confirm the proceedings. No substantive policy or financial decisions are on the agenda.

• Declaration of elected office for Mayor Matthew Graham, Deputy Mayor Ryan Huntley, and Councillors Nelson Edgerton (Ward 1), Gerry Byrne (Ward 2), Lance Nachoff (Ward 3)
• Inaugural address by Mayor Matthew Graham
• Council member committee appointments
• By-law No. 2022-74 to confirm proceedings of the inaugural meeting

Council members read their Declarations of Office and the Mayor outlined goals for the 2022-2026 term. The Clerk made several Council Committee Appointments as provided by the Mayor. By-law No. 2022-74 was passed to confirm the meeting's proceedings.

• Appointed Mayor Graham to Public Library Board, Finance Committee, Emergency Management Program Committee, and Millbrook Medical Board
• Appointed Deputy Mayor Huntley to Millbrook BIA Board of Management, Sustainability Advisory Committee, and Otonabee Region Conservation Authority
• Appointed Councillor Nachoff to Millbrook Valley Trails Advisory Committee and Ganaraska Region Conservation Authority
• Appointed Councillor Edgerton to Municipal Revitalization and Heritage Advisory Committee
• Appointed Councillor Byrne to Kawartha Region Conservation Authority
• Passed By-law No. 2022-74 to confirm inaugural meeting proceedings

Regular Council

Cavan Monaghan Council's regular meeting includes reports and by-laws on 2023 user fees and charges, property tax and accounts receivable collection policies, and replacement of the Millbrook Valley Trails floating bridge. Council will also consider establishing committees and boards for the 2022-2026 term, and will enter closed session to discuss the sale and redevelopment of municipally-owned lands at 1066 Syer Line.

• By-law 2022-71 to impose and consolidate user fees and charges for 2023
• By-laws 2022-68, 2022-69, 2022-70 adopting property tax, accounts receivable, and water/wastewater collection policies
• Report on replacement of Millbrook Valley Trails floating bridge
• Closed session item: Aird & Berlis LLP re: sale and redevelopment of 1066 Syer Line
• By-law 2022-72 to establish committees and boards for 2022-2026 term

Council passed several collection and fee by-laws and established committees for the 2022-2026 term. A contract was awarded for the replacement of the Millbrook Valley Trails floating bridge. The council also recognized 2022 Heritage Award recipients.

• Approved By-law No. 2022-71 to impose and consolidate user fees and charges effective Jan 1, 2023
• Awarded $45,644.89 contract to R & J Machine for Millbrook Valley Trails Floating Bridge replacement
• Approved By-law No. 2022-72 to establish Committees and Boards for the 2022-2026 term
• Established a Sustainability Advisory Committee and approved updated policy for Advisory Committees
• Passed By-law No. 2022-68 (Property Tax Collection Policy)
• Passed By-law No. 2022-69 (Accounts Receivable Collection Policy)
• Passed By-law No. 2022-70 (Water and Wastewater Accounts Receivable Collection Policy)
• Approved minutes from Special Council (Sept 29), Regular Meeting (Oct 3), and EMPC (Oct 13)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve its agenda and minutes from September 29, 2022, receive updates on the Business Improvement Area (BIA) and finances, and review its 2022 work plan. The meeting is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from September 29, 2022
• BIA update by Heather Clarke
• Financial report by Brigid Ayotte
• Review of 2022 Work Plan

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss a funding opportunity for the floating bridge and handle routine business. The meeting is open to the public via livestream, with no in-person attendance. The November 7th meeting is cancelled.

• Funding opportunity for the floating bridge
• November 7th, 2022 meeting cancelled

The Millbrook Valley Trails Advisory Committee approved using $16,500 from the Barron Cowan Donation in the MVT Reserves account and $2,500 from the unspent 2022 Operating Budget, totaling $19,000, to replace the floating bridge in the Millbrook Valley Trails System. The funding is needed because the quote exceeded the RTO8 grant already received. The November 7, 2022 meeting was cancelled.

• Approved $19,000 for floating bridge replacement ($16,500 from Barron Cowan Donation, $2,500 from unspent 2022 Operating Budget) (carried)
• Cancelled November 7, 2022 meeting

Regular Council

Cavan Monaghan council will consider a new traffic and parking by-law, a contract for the new Public Works Operations Centre, and a subdivision application for Springville Heights. The meeting also includes delegations on the Old Millbrook School EarlyON centre, a tax bill issue, and the 5 Peaks Trail Race, plus routine approvals of minutes and by-laws.

• By-law 2022-65 to regulate traffic and parking
• By-law 2022-66 authorizing CCDC 2 contract with Mortlock Construction Inc. for New Cavan Public Works Operations Centre
• Planning report 2022-47: Springville Heights Plan of Subdivision (15T21003)
• Delegation: Nancy Hurley on Old Millbrook School EarlyON Child and Family Centre
• Delegation: Chris and Liana Williams on 5 Peaks Trail Race at Millbrook Valley Trails

Council approved a new Traffic and Parking By-law (No. 2022-65) that reduces speed limits on Morton Line, Fallis Line, Zion Line, Stewart Line, Syer Line, and Bland Line, and repeals the previous by-law. Council also supported in principle a plan of subdivision for Springville Heights (Application 15T-21003), subject to conditions including a two-year well monitoring timeline. Delegations were received from the Old Millbrook School EarlyON Child and Family Centre, a resident regarding a tax bill, and 5 Peaks Trail Race for a 2023 event.

• Approved Traffic and Parking By-law No. 2022-65 with speed limit reductions on six roads (5-0)
• Supported in principle Springville Heights plan of subdivision (Application 15T-21003) subject to conditions (5-0)
• Received delegation from Nancy Hurley on Old Millbrook School EarlyON Child and Family Centre updates (5-0)
• Received delegation from Chares Thomson on failure to supply tax bill (5-0)
• Received delegation from Chris and Liana Williams of 5 Peaks Trail Race for a 2023 race, subject to staff involvement and referral to Millbrook Valley Trails Advisory Committee (5-0)
• Approved minutes of September 20, 2022 Regular Council meeting (5-0)
• Approved Millbrook Valley Trails Advisory Committee minutes of April 25 and May 30, 2022 (5-0)
• Received Cavan Monaghan Public Library Board minutes of June 21 and July 6, 2022 (5-0)

Special Council Meeting

This is a special council meeting held via Zoom. The main item is a closed-session discussion with legal counsel about a proposed amendment to the Agreement of Purchase and Sale for municipally-owned lands at 1066 Syer Line, related to sale and redevelopment. The meeting also includes routine procedural items such as agenda approval, disclosure of interests, and a confirming by-law.

• Closed session: Aird & Berlis LLP re: sale and redevelopment of 1066 Syer Line – request for amendment to Agreement of Purchase and Sale
• By-law No. 2022-64 to confirm proceedings of the September 29, 2022 special council meeting

Council met in special session and immediately moved into closed session under the Municipal Act to discuss the proposed sale and redevelopment of municipally-owned lands at 1066 Syer Line, including a request to amend the agreement of purchase and sale. After nearly two hours, council rose from closed session without issuing a public report. The meeting concluded with the approval of a confirming by-law and adjournment.

• Approved agenda as presented (3-0)
• Moved into closed session to discuss land acquisition/disposition and solicitor-client privileged advice (3-0)
• No report issued from closed session
• Approved By-law 2022-64 confirming proceedings of the special meeting (4-0)
• Adjourned at 6:53 p.m. (4-0)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve the agenda and minutes from June 16, 2022, and to receive updates on the BIA, finances, and replacement trees at OMS and Deyell Parkette. They will also review the 2022 work plan. The meeting is largely procedural with reports and updates.

• Replacement trees at OMS and Deyell Parkette
• BIA update by Heather Clarke
• Financial report by Brigid Ayotte
• 2022 Work Plan review
• Minutes of June 16, 2022 meeting

The Municipal Revitalization and Heritage Advisory Committee approved a heritage award nomination for individuals who restored the historic chapel and monuments at St. Paul’s Anglican Cemetery. They also received updates on BIA initiatives, finances, tree replacements at OMS and Deyell Parkette, and a presentation on updating heritage by-laws and asset inventory. No major decisions were made beyond the award nomination.

• Approved heritage award nomination for Jill Stocker and cemetery trustees (carried)
• Accepted financial report for information (carried)
• Approved agenda as amended to add heritage coordinator presentation (carried)
• Approved minutes of June 16, 2022 (carried)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to review financial reports, hear updates on the ORCA and trail conditions, and discuss general business including race requests and grant funding. The agenda is largely routine, with no major decisions listed.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Trail report by David and Hillary
• Ganny Enduro Race discussion
• 5 Peaks Race request

The Millbrook Valley Trails Advisory Committee voted to support the Ganny Enduro Race, provided conditions set by Council are met. The committee deferred a decision on the 5 Peaks Race request until after the organization presents to Council. A $25,500 grant was received for trail projects.

• Approved support for Ganny Enduro Race with Council conditions (carried)
• Deferred decision on 5 Peaks Race request pending Council delegation
• Noted receipt of $25,500 grant for Millbrook Valley Trails

Regular Council

The Township of Cavan Monaghan Regular Council meeting on September 20, 2022, includes decisions on several by-laws, including contracts for a new fire and ambulance station, a zoning amendment at 16 Frederick Street, and a site alteration agreement with Towerhill Developments. Council will also consider reports on a Plumpton zoning by-law amendment, delegation of authority for official plan amendments, a concession booth RFP, and a new bingo hall proposal. Staff recognition for long service is also on the agenda.

• By-law 2022-59: Authorize CCDC 2 Stipulated Price Contract with Gay Company LTD for new Fire and Ambulance Station
• By-law 2022-60: Engineering agreement with Greenview Environmental Limited for new Fire Station No. 1
• By-law 2022-61: Zoning by-law amendment for 16 Frederick Street, Millbrook
• By-law 2022-62: Site alteration agreement with Towerhill Developments Inc. (Towerhill North)
• Report on new bingo hall proposal (Corporate Services 2022-18)

Council approved a zoning by-law amendment for land at 16 Frederick Street in Millbrook (unanimous). They also awarded the Community Centre concession booth management to Millbrook and District Minor Hockey Association, and directed staff to support a new bingo hall at Kawartha Downs. All decisions were carried unanimously.

• Approved zoning by-law amendment for 16 Frederick Street, Millbrook (5-0)
• Awarded Community Centre concession booth management to Millbrook and District Minor Hockey Association (5-0)
• Directed staff to support a new bingo hall at Kawartha Downs (5-0)
• Approved site alteration agreement with Towerhill Developments Inc. (5-0)
• Received report on delegation of authority for Official Plan amendments and plans of subdivision (5-0)
• Approved minutes of September 6 and September 13, 2022 meetings (5-0)
• Passed by-laws for new fire and ambulance station contract and engineering agreement (5-0)
• Received CAO report and capital status for information (5-0)

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed amendment to an agreement for the sale and redevelopment of municipally-owned lands at 1066 Syer Line. The meeting also includes routine procedural items such as agenda approval, disclosure of interests, and a confirming by-law.

• Closed session item: Aird & Berlis LLP, RE: Sale and Redevelopment of Municipally-owned lands 1066 Syer Line - Request for Amendment to Agreement of Purchase and Sale
• By-law No. 2022-58 to confirm proceedings of the September 13, 2022 special council meeting

Council held a special meeting and unanimously approved an amendment to the Agreement of Purchase and Sale with SLIP Development for the sale and redevelopment of municipally-owned lands at 1066 Syer Line. The amendment was discussed in closed session, and council authorized the Mayor and Clerk to sign the amended agreement. No other substantive decisions were made.

• Approved agenda as presented (5-0)
• Moved into closed session to discuss land sale and solicitor-client advice (5-0)
• Accepted request for amendment to Agreement of Purchase and Sale from SLIP Development (5-0)
• Authorized Mayor and Clerk to sign amended agreement for 1066 Syer Line (5-0)
• Confirmed proceedings via By-law 2022-58 (5-0)

Regular Council

Cavan Monaghan council meets to handle routine business, including a closed session on the proposed sale and redevelopment of municipally-owned lands at 1066 Syer Line. The open agenda includes a public meeting on a zoning by-law amendment, several reports, and multiple by-laws for adoption.

• Closed session: Report on sale/redevelopment of municipally-owned lands at 1066 Syer Line
• Public meeting: Plumpton Zoning By-law Amendment (Planning 2022-42)
• By-law 2022-51: Prohibit transport pathways that increase vulnerability of municipal drinking water sources
• By-law 2022-52: Subdivision agreement with Ian Malcom Cameron and 1494339 Ontario Ltd. (Cameron Court)
• By-law 2022-56: One-year waste management agreement with Withers Waste Management

Council approved six by-laws covering a waste management contract extension with Withers Waste Management, a subdivision agreement for Cameron Court, a Community Improvement Plan, and appointment of a Compliance Audit Committee for the 2022 election. A public meeting was held for a temporary zoning amendment to allow an accessory apartment at 16 Frederick Street, with a by-law to be presented at a future meeting. Council also directed staff to create a policy on accessory units and water/wastewater allocation.

• Approved one-year waste contract extension with Withers Waste Management (5-0)
• Approved subdivision agreement for Cameron Court (5-0)
• Adopted Community Improvement Plan and designated project areas (5-0)
• Appointed Compliance Audit Committee for 2022 election (5-0)
• Approved Transport Pathways By-law to protect drinking water sources (5-0)
• Received Plumpton zoning by-law amendment public meeting; by-law to come later (4-0)
• Directed staff to create policy on accessory units and water/wastewater allocation (5-0)
• Supported Ganny Enduro MTB race in principle subject to conditions (5-0)

Regular Council

Cavan Monaghan council meets to consider a new development charges by-law, hear public meetings on two Vargas/CSU developments, and receive updates on the growth management strategy, a new fire and ambulance station tender, and other reports. The agenda includes several closed-session items, including land sale and litigation matters.

• By-law 2022-43 to establish development charges
• Public meetings for Vargas and CSU developments (Fallis East and West)
• Tender report for new fire and ambulance station
• Growth Management Strategy draft addendum report
• Single-source Morton Line culvert relining

Council awarded the sale and redevelopment of municipally-owned lands at 1066 Syer Line to SLIP Development Inc. for $2,200,000 plus adjustments, and directed staff to complete the transaction. Council also awarded a $6.845M tender for a new Fire Station No. 1 to Gay Company Limited, approved a new development charges by-law, and rejected all tenders for curbside waste collection. Two public meetings were held for proposed subdivisions on Fallis Line, with decisions deferred to a future date.

• Awarded RFP-CS-22-01 sale of 1066 Syer Line to SLIP Development Inc. for $2,200,000 (4-0)
• Awarded T-FD-22-01 New Fire Station No. 1 tender to Gay Company Limited at $6,845,000 plus HST (4-0)
• Approved By-law No. 2022-43 establishing development charges, reducing industrial municipal-wide charges to 0% (4-0)
• Rejected all tenders for T-PW-22-04 Curbside Waste Collection; directed staff to negotiate short-term extension (4-0)
• Approved reallocation of $11,782.00 from Capital Funds to Operating Budget for library operating liability (4-0)
• Approved 2023 Budget Timetable and Council Meeting Schedule, adding Special Budget Meeting Dec 8, 2022 (4-0)
• Adopted Growth Management Strategy Draft Addendum Report; supports 215 units toward County intensification target (4-0)
• Approved single-source procurement for Morton Line Culvert Relining to Carchidi Excavating at $81,488.00 (4-0)

Regular Council

This is a regular council meeting with several public meetings, reports, and by-laws. Council will hold public meetings on the Springville Heights subdivision and zoning by-law amendment, and on Official Plan Amendment No. 11 to expand the Community Improvement Plan. They will also receive the 2021 audited financial statements and consider reports on reserves, site plan control delegation, and equipment purchases.

• Public meeting: Springville Heights Subdivision Application 15T21003 and Zoning By-law Amendment ZBA-07-21
• Public meeting: Official Plan Amendment No. 11 (CIP Expansion) and Community Improvement Plan expansion
• 2021 Financial Statements and Audit Presentation by Baker Tilly
• Tender approval for two 1/2 ton crew cab 4x4 pickup trucks (T-PF/BD-22-01)
• By-law 2022-48 to authorize collective agreement with CUPE Local 1306-8 (Parks)

Council held public meetings for the Springville Heights subdivision and the township-wide Community Improvement Plan Expansion (CIP-E), receiving reports and comments. Council adopted Official Plan Amendment No. 11 (By-law 2022-47) to expand the CIP area, and authorized its submission to Peterborough County. Council also approved the 2021 financial statements, a $3,018,914 budget for the Public Works Operations Center, and several other items.

• Adopted Official Plan Amendment No. 11 (By-law 2022-47) to expand Community Improvement Plan area (5-0)
• Approved 2021 Consolidated Financial Statements (5-0)
• Authorized $3,018,914 budget for Cavan Public Works Operations Center (5-0)
• Approved By-law 2022-46 delegating site plan control authority to staff (4-1)
• Awarded tender for two pickup trucks to Jim Wilson Chevrolet Buick GMC, total $124,147.20 (5-0)
• Approved tender for one 144-inch Wing Deck Zero Turn Mower to Heming LTD, $87,171.69 (5-0)
• Approved CUPE Local 1306-8 (Parks) collective agreement 2022-2025 (5-0)
• Forwarded 20 comments on County of Peterborough Official Plan to County (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting via Zoom to approve the agenda and minutes from May 30, 2022, and to receive reports on finances, ORCA updates, and trail conditions. The committee will also discuss its 2022 workplan. The next meeting is scheduled for September 26, 2022.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Trail report by Alex and John Fallis
• Discussion of 2022 workplan
• Next meeting set for September 26, 2022

Regular Council

This regular council meeting includes a vote on By-law 2022-43 to establish development charges, a land purchase from Otonabee Region Conservation Authority, and several reports on asset management, tax arrears, and a community safety plan. Council will also hear a delegation about an unopened road allowance and consider a letter of support for an aircrew training bid.

• By-law 2022-43 to establish development charges
• By-law 2022-44 authorizing purchase of land (PIN 28000-0394) from Otonabee Region Conservation Authority
• Report on 2022 Asset Management Plan by PSD City Inc.
• Report on property tax arrears update
• Delegation by George Raab regarding unopened Ann Street road allowance

Council adopted the 2022 Development Charges Update Study and By-law No. 2022-43, with amendments to remove Schedule C and reduce industrial charges to 0%. They also approved the sale and redevelopment of 1066 Syer Line, awarded a masonry repair contract for Maple Leaf Park, and adopted the Community Safety and Well-being Plan.

• Adopted 2022 Development Charges Update Study and By-law No. 2022-43 (5-0)
• Approved RFP for sale and redevelopment of 1066 Syer Line (5-0)
• Declared Unopened Ann Street Road Allowance surplus and authorized negotiation with George Raab (4-1)
• Awarded masonry repairs at Maple Leaf Park to Shayk Construction Inc. for $84,635.87 (5-0)
• Approved Agreement of Purchase and Sale with Otonabee Region Conservation Authority for PIN 28000-0394 (5-0)
• Adopted Community Safety and Well-being Plan (5-0)
• Deferred report on County of Peterborough Official Plan (5-0)
• Approved letter of support for Loomex Group's FAcT program bid (5-0)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee is meeting to approve its agenda and minutes from April 21, 2022, receive reports on the Business Improvement Area (BIA) and finances, and discuss its 2022 work plan and a proposed September meeting date change. The meeting is largely procedural, with no major decisions or public hearings listed.

• Approval of April 21, 2022 minutes
• BIA update by Heather Clarke
• Financial report by Brigid Ayotte
• Review of 2022 work plan
• Proposed meeting date change for September

The Municipal Revitalization and Heritage Advisory Committee approved the wording for new signage at Deyell Parkette, with a request to clarify the spelling of 'whiskey' and the current value of $400 before ordering. The committee also changed its next meeting date to September 29, 2022, and received updates on the BIA's summer events and the 2022 budget.

• Approved Deyell Parkette signage verbiage (carried)
• Changed next meeting date to September 29, 2022 (carried)
• Approved agenda as presented (carried)
• Approved minutes of April 21, 2022 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a minor variance application (MV-04-22) for a new fire hall, as detailed in Planning report 2022-35. The agenda also includes approval of minutes from the March 29, 2022 meeting and time for public comments. No other substantive items are listed.

• Minor variance application MV-04-22 for new fire hall
• Planning report 2022-35 on the fire hall application
• Approval of minutes from March 29, 2022 meeting

Regular Council

This is the regular council meeting for June 6, 2022, held via Zoom. Council will consider several reports and by-laws, including the adoption of the 2022 tax levy, special services levy, and Business Improvement Area (BIA) levy. They will also discuss a facility use agreement with the County of Peterborough for the Millbrook Depot, an update on the Adopt-A-Road program, and a property matter at 1 Union Street. The meeting includes a closed session for personal matters and library board appointments.

• By-law 2022-38: adoption of 2022 tax rates and penalties
• By-law 2022-39: special services levy for 2022
• By-law 2022-40: BIA levy and special charges for 2022
• By-law 2022-41: Facility Use Agreement with County of Peterborough for Millbrook Depot
• Report on 1 Union Street property

Council approved the 2022 tax rate levy, special services levy, and BIA by-laws, along with several other administrative items. It also declared 1 Union Street surplus and directed staff to negotiate its sale with Canada Post. Council formally requested the province amend a zoning order to allow outdoor concerts at Kawartha Downs.

• Approved 2022 tax levy, special services levy, and BIA by-laws (5-0)
• Declared 1 Union Street surplus and directed sale negotiations with Canada Post (4-1)
• Requested province amend MZO to permit outdoor concert venue at Kawartha Downs (5-0)
• Appointed Earl McLeod to Public Library Board (5-0)
• Authorized Facility Use Agreement for County-owned Millbrook Depot (5-0)
• Approved minutes of May 16 and May 19 meetings (5-0)
• Received committee minutes and reports for information (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve the agenda and prior minutes, hear reports on finances, ORCA, and trail conditions, and discuss follow-up on workdays, overblown trees, the floating bridge project, and the 2022 work plan. The meeting is open to the public via livestream only.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Trail report by Maureen McDonald and David D'Agostino
• Update on floating bridge project by Robert Jackson
• Review of 2022 work plan

The Millbrook Valley Trails Advisory Committee approved an upset limit of $1,300 for invasive species spraying along the trail system. Members also discussed trail conditions, including downed trees and missing boards, and received updates on ORCA activities and the ISAP program. No other substantive decisions were made.

• Approved $1,300 upset limit for invasive species spraying (carried)
• Approved agenda as amended to include ISAP discussion (carried)
• Approved minutes of April 25, 2022 meeting (carried)
• Adjourned meeting at 5:55 p.m. (carried)

Special Council Meeting

The Council is meeting to review a tender for the new Cavan Public Works Operations Centre. They are also discussing a request regarding the Millbrook Settlement Area Boundary Expansion map.

• Tender T-PW-03 for the New Cavan Public Works Operations Centre
• Planning Report 2022-23 regarding the Millbrook Settlement Area Boundary Expansion (2051)

Council awarded the New Cavan Public Works Operations Centre tender to Mortlock Construction Inc. for $2,697,000 plus HST, with a total approved budget of $3,018,914 funded through reserves, grants, and debentures. Council also approved a revised map for the Millbrook Settlement Area Boundary Expansion (2051) to be forwarded to the County of Peterborough. All decisions were carried unanimously (4-0).

• Awarded T-PW-22-03 to Mortlock Construction Inc. for $2,697,000 plus HST (4-0)
• Approved $274,447 contingency (10%) for the project (4-0)
• Authorized total budget of $3,018,914 with funding from Canada Community-Building Fund, reserves, and debentures (4-0)
• Approved revised Millbrook Settlement Area Boundary Expansion map for County Official Plan (4-0)
• Approved allowing Watson and Associates to participate in meeting (4-0)
• Passed By-law 2022-37 confirming proceedings (4-0)

Regular Council

This is a regular Council meeting with a public meeting on a zoning by-law amendment for the Public Works Operation Centre at 1470 County Road 10. Council will also consider reports and by-laws on subdivision pre-servicing agreements, council remuneration, a collective agreement with CUPE Local 1306-2, and a pilot project for event/road occupancy permits. Several items are routine approvals, but the agenda includes substantive planning and financial decisions.

• Public meeting on ZBA for Public Works Operation Centre at 1470 County Road 10
• By-law 2022-28: Pre-Servicing Agreement with Mount Pleasant Country Estates Inc.
• By-law 2022-29: Pre-Servicing Agreement with Ian Malcolm Cameron
• By-law 2022-30: Council remuneration and expenses
• By-law 2022-34: Collective agreement with CUPE Local 1306-2 (Public Works)

Council approved a zoning by-law amendment (By-law 2022-33) to permit construction of a new public works garage at 1470 County Road 10, despite an objection from a neighbouring property owner. The amendment rezones the property to Institutional Exception Four (I-4), allowing the garage and related uses. Council also approved several other by-laws, including pre-servicing agreements for two subdivisions, a collective agreement with CUPE Local 1306-2, and a one-year pilot project delegating event/road occupancy permit authority to the County.

• Approved By-law 2022-33 rezoning 1470 County Road 10 to I-4 for new public works garage (5-0)
• Approved By-law 2022-32 Cameron-Duguay ZBA at 1844 County Road 10 (5-0)
• Approved By-law 2022-28 pre-servicing agreement with Mount Pleasant Country Estates Inc. (5-0)
• Approved By-law 2022-29 pre-servicing agreement with Ian Malcolm Cameron (5-0)
• Approved By-law 2022-31 MOU with County of Peterborough for one-year event/road occupancy permit pilot (4-0, Belch absent)
• Approved By-law 2022-30 setting council remuneration and expenses (5-0)
• Approved By-law 2022-34 collective agreement with CUPE Local 1306-2 (Public Works) (5-0)
• Approved By-law 2022-35 accepting paper title to Morton Line lands (5-0)

Regular Council

Council will consider adopting a new development charges by-law (2022-26) based on a background study, and decide on an Official Plan Amendment and Zoning By-law Amendment for 1066 Syer Line, along with the disposition of that property. They will also review tenders for hot mix asphalt and slurry seal road work, and a site change for the Canada Day celebration.

• By-law 2022-26 to establish development charges
• OPA and ZBA for 1066 Syer Line
• Disposition of land at 1066 Syer Line
• Tender approvals for hot mix asphalt and slurry seal
• Canada Day celebration site change

Council approved the Official Plan Amendment and Zoning By-law for 1066 Syer Line, and declared the land surplus to start an RFP process. It also awarded road maintenance tenders, approved a pergola at 5 Prince Street, and designated the Millbrook Fair as a community festival. All decisions were unanimous (5-0).

• Approved By-law 2022-24 (OPA) and By-law 2022-25 (ZBA) for 1066 Syer Line (5-0)
• Declared 1066 Syer Line surplus and directed staff to run RFP and appraisal (5-0)
• Awarded hot mix asphalt tender to Ashland Construction Group for $82,588.70 incl. contingency (5-0)
• Awarded slurry seal tender to Miller Paving Ltd. for $232,212.91 (5-0)
• Approved pergola construction at 5 Prince Street (5-0)
• Moved Canada Day celebrations to Cavan Monaghan Community Centre (5-0)
• Designated 2022 Millbrook Fair as Community Festival with police presence conditions (5-0)
• Received development charges background study; by-law 2022-26 not approved (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss trail maintenance and planning. They will review the financial report, receive updates on ORCA and trail conditions, and consider the 2022 work plan and work day schedule. The meeting is open to the public via livestream.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Trail report by Hillary Bradshaw and John Frizzle
• Millbrook MTB update by David D'Agostino
• Discussion of Tom Barwell letter and 2022 work plan

The Millbrook Valley Trails Advisory Committee approved a motion supporting the Millbrook MTB club's four types of events for the 2022 season. They also approved the agenda as amended, the March 28 minutes, and rescheduled the May meeting to May 30 due to the statutory holiday. A workday is planned for May 7, and a letter from a resident about municipal property will be responded to by the CAO.

• Approved agenda as amended (carried)
• Approved March 28, 2022 minutes (carried)
• Supported MTB events for 2022 season (carried)
• Rescheduled May meeting to May 30, 2022 (carried)
• Adjourned at 6:17 p.m. (carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee approved its agenda, minutes, and a recommendation to Council supporting a proposed pergola at 5 Prince Street, Millbrook. The committee also received updates on tree replacement at 1 King Street, the BIA's Kick Off to Summer event, and the 2022 budget. No other substantive decisions were made.

• Approved agenda as amended to add 5 Prince Street Pergola item (carried)
• Approved minutes of February 17, 2022 meeting (carried)
• Recommended to Council support for proposed pergola at 5 Prince Street, Millbrook (carried)

Regular Council

Council defeated a motion to pilot an ORV network on county roads within the township, then passed a motion not to approve any county roads for ORV use. Council also approved cannabis production facility zoning amendments, a road sweeping contract, and a water/wastewater services agreement with the City of Peterborough.

• Defeated motion for 1-year ORV pilot on county roads (2-3)
• Approved motion not to open any county roads for ORV network (3-2)
• Approved OPA-02-21, ZBA-6-21, and Site Plan Control By-law for cannabis production (5-0)
• Awarded road sweeping contract to Fairview Trucking up to $75,000 (5-0)
• Approved 5-year water/wastewater services agreement with City of Peterborough (5-0)
• Approved closure and transfer of Mervin Line section to County (4-0)
• Designated 4th Line Theatre 30th Anniversary as Community Festival (5-0)
• Approved 2022 events and road occupancy permits (5-0)

Regular Council

Council received a presentation on proposed cannabis regulations and supported bringing the Official Plan and Zoning By-law amendments to the next meeting. Council also approved By-law 2022-12 amending the zoning by-law for Cavan Agri Services lands, and received several reports including the annual drinking water report and CAO capital status.

• Supported recommendation to approve cannabis Official Plan and Zoning By-law amendments at next meeting (5-0)
• Approved By-law 2022-12 amending Zoning By-law 2018-58 for Cavan Agri Services lands (5-0)
• Received Planning report on 1066 Syer Line status (5-0)
• Received annual MECP drinking water reports and directed staff to add water trends (5-0)
• Received CAO report and capital status (5-0)
• Received verbal reports from council/committees (5-0)
• Passed By-law 2022-13 confirming proceedings (5-0)

Regular Council

The Township of Cavan Monaghan Regular Council meeting on March 7, 2022, includes a public meeting and report on a zoning by-law amendment for Cavan Agri Services (Planning 2022-14). Council will also consider reports on the Towerhill North Developments zoning amendment, an update on 1066 Syer Line, the 2021 statement of remuneration and expenses, renewal of an IT managed services agreement with the County of Peterborough, and Firehall Bridge rehabilitation in Millbrook. The meeting is held via Zoom with no in-person attendance in Council Chambers.

• Public meeting and report Planning 2022-14: Cavan Agri Services Zoning By-law Amendment
• Report Planning 2022-10: Towerhill North Developments Ltd. Zoning By-law Amendment (ZBA-07-18), including By-law 2022-09
• Report Planning 2022-15: Status update on 1066 Syer Line
• Report Finance 2022-04: 2021 Statement of Remuneration and Expenses
• Report Finance 2022-03: IT Managed Services Agreement renewal with County of Peterborough (By-law 2022-10)

Council voted 3-2 to support a Minister's Zoning Order (MZO) request for the Sam Ganni property at 1840 Brown Line Road, forwarding the resolution to the Ministry of Municipal Affairs and Housing and MPP Laurie Scott. Council also approved a zoning by-law amendment for Towerhill North Developments, renewed the IT managed services agreement with Peterborough County, and approved cost sharing for decorative railings on the Firehall Bridge. A public meeting was held for the Cavan Agri Services zoning by-law amendment, with no public comments received.

• Supported MZO request for 1840 Brown Line Road (3-2)
• Approved By-law 2022-09 amending zoning for Towerhill North Developments (5-0)
• Approved IT Managed Services Agreement renewal with County of Peterborough (5-0)
• Approved cost sharing for Firehall Bridge decorative railings up to $40,000 (5-0)
• Directed staff to work with County on agricultural community communication re bridgeworks (5-0)
• Received Cavan Agri Services zoning by-law amendment report; by-law to come later (5-0)
• Received Library Board Strategic Plan 2022-2028 for information (5-0)
• Approved minutes of February 22, 2022 meeting (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve the agenda and prior minutes, hear financial and trail reports, and discuss general business including a tree seedling order, spring signage, website updates, winter trail grooming, and the 2021/2022 workplan. The meeting is held via Zoom with no in-person attendance in Council Chambers.

• Financial Report by Yvette Hurley
• ORCA Update by Meredith Carter
• Trail Report by Robert Jackson and John Fallis
• ORCA Tree Seedling Order
• Winter Trail Grooming discussion

Regular Council

Cavan Monaghan Council meets to consider the final 2022 budget, a Minister's Zoning Order request from Bromont Group, and a zoning by-law amendment for Mount Pleasant Country Estates. The agenda also includes reports on planning, fire services, and parks, plus a closed session for litigation and personal matters.

• Final 2022 budget presentation and report (Finance 2022-02)
• Minister's Zoning Order request from Bromont Group (CSU Developments, Vargas Properties)
• Zoning by-law amendment for Mount Pleasant Country Estates (ZBA-08-17)
• Proposed changes to Fire Protection and Prevention Act (Fire 2022-01)
• Closed session: Ontario Land Tribunal appeal at 872 Sharpe Line

Council approved the 2022 operating budget of $9,023,517, capital budget of $5,112,486, environmental budget of $394,955, and water/wastewater budgets, along with a 2.85% municipal residential tax rate increase. Council also supported a Minister's Zoning Order request for approximately 82.58 hectares, and approved a zoning by-law amendment for the Mount Pleasant Country Estates subdivision. A motion to support Selwyn's notice on gypsy moths was defeated, but a motion to receive it was carried.

• Approved 2022 operating budget of $9,023,517, capital budget of $5,112,486, environmental budget of $394,955, and water/wastewater budgets of $866,960 (operating) and $392,500 (capital).
• Approved a 2.85% municipal residential tax rate increase to fund the 2022 budgets.
• Did not approve the 2022 Library Board Capital Levy request of $30,575, and withheld final approval of the Library Board Operating Levy pending further information.
• Supported the request from CSU Developments Inc., CSU2 Developments Inc., Vargas Properties Inc., and Vargas P Inc. for a Minister's Zoning Order on approximately 82.58 hectares, and directed staff to prepare a draft development agreement by end of June 2022.
• Approved By-law No. 2022-07 to amend the Zoning By-law for the Mount Pleasant Country Estates Subdivision (Barchard).
• Supported comments to the Province on proposed changes to the Fire Protection and Prevention Act, including extending the 24-month certification period.
• Directed staff to proceed with the Long Term Parks and Recreation Plan and Short Term/Temporary Development of the CMCC Lands, excluding public consultation step.
• Defeated a motion to support the Township of Selwyn's Notice of Motion regarding Gypsy Moths; later received the notice for information.

Municipal Revitalization and Heritage Advisory Committee

The committee approved adding the Deyell Monument restoration to the 2022 budget and workplan for $1,779.75 from Campbell Monument. It also received updates on BIA events, a declined grant for the Mural Project, and a pending CIP expansion. No other formal decisions were made.

• Approved the agenda as presented.
• Approved the minutes of the January 20, 2022 meeting.
• Supported adding the Deyell Monument Restoration to the 2022 Budget and Workplan for $1,779.75 from Campbell Monument.
• Adjourned the meeting at 9:23 a.m.

Regular Council

Cavan Monaghan Council meets to hear presentations on a Community Improvement Plan expansion and the library budget, and to consider reports on planning, economic development, and community safety. Council will also address a notice of termination of the animal services agreement with the Peterborough Humane Society and a by-law authorizing an agreement with the provincial government.

• Presentation on Community Improvement Plan Expansion by Diana Keay, D.M. Wills Associates
• Cavan Monaghan Library Budget presentation
• Report on 1066 Syer Line planning status update
• Letter from Peterborough Humane Society re: termination of animal services agreement
• By-law 2022-05 authorizing agreement with Minister of Northern Development, Mines, Natural Resources and Forestry

Council directed staff to proceed with option three for a township-wide Community Improvement Plan (CIP) expansion, with year-one eligibility limited to urban and rural fringe zones. Council also approved 2021 CIP grant recipients totaling $28,023, funded from the 2021 capital budget and prior undistributed funds. Other actions included directing staff to explore alternative animal services options and to investigate a delegated authority by-law for planning approvals.

• Approved agenda as presented (4-0)
• Received presentations on CIP expansion, library budget, ORCA update, climate solutions, and soccer (all 5-0)
• Approved minutes from Jan 20 and Jan 24 meetings (5-0)
• Directed staff to proceed with option three for township-wide CIP program, with year-one eligibility for urban and rural fringe zones (5-0)
• Approved 2021 CIP grant recipients totaling $28,023 (5-0)
• Directed staff to investigate delegated authority by-law for Official Plan Amendments and Subdivisions (5-0)
• Directed staff to explore alternative options for Animal Services (5-0)
• Approved appointment of Fire Chief Bill Balfour as Peterborough County Fire Co-ordinator (5-0)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting via Zoom to review financial reports, updates from partner organizations, and trail conditions. They will also discuss an inventory of NDMNRF property and the 2021/2022 workplan. The meeting is open to the public via livestream only, with no in-person attendance in Council Chambers.

• Financial report by Yvette Hurley
• ORCA update by Meredith Carter
• Millbrook MTB update by David D'Agostino
• Trail report by John Frizzle and David D'Agostino
• Inventory on NDMNRF property review

The Millbrook Valley Trails Advisory Committee approved its agenda and prior meeting minutes. Members reviewed a 2022 budget request of $6,300 for materials and contracted services, and discussed updates on ORCA operations, trail conditions, and an inventory review for NDMNRF property. No substantive decisions were made beyond routine approvals.

• Approved agenda as presented
• Approved minutes of November 22, 2021 meeting
• Adjourned at 5:33 p.m.

Special Council Meeting

This is a special council meeting to review the second draft of the 2022 operating and capital budgets, including tax rate calculations and capital requests. The agenda also includes a closed session, delegations, and a confirming by-law. The main business is the budget presentation by Finance.

• 2nd Draft 2022 Operating and Capital Budgets
• 2022 Tax Rate calculation
• 2022 Environmental Tax Rate calculation
• 2022 Capital Requests
• Heritage Conservation District Plan (Planning Dept.)

Council awarded the New Parks & Public Works Millbrook Depot tender to Mortlock Construction Inc. for $874,043.70 (including HST), approved $85,000 in contingency funds, and authorized a $872,104 debenture over 20 years. They also made several adjustments to the 2022 capital budget, including removing a $20,000 demolition, reducing a grader reserve transfer, and cutting a heritage conservation plan transfer. The 2nd draft budget was received for discussion, with final approval scheduled for February 22, 2022. A motion to add a school board delegation to the agenda was defeated.

• Awarded New Parks & Public Works Millbrook Depot tender to Mortlock Construction Inc. for $874,043.70 (4-0)
• Approved $85,000 contingency funds for the depot project (4-0)
• Authorized $872,104 debenture over 20 years for the depot (4-0)
• Removed $20,000 Maple Leaf Old Shelter Demolition from capital budget (4-0)
• Reduced transfer to reserves for John Deere Grader replacement to $250,000 (3-1)
• Removed $10,000 transfer for Heritage Conservation District Plan (3-1)
• Reduced MRHAC incentives by $25,000 (4-0)
• Received 2nd Draft 2022 Budget for discussion; final approval set for Feb 22, 2022 (4-0)

Special Council Meeting

This is a special council meeting to present and discuss the second draft of the 2022 operating and capital budgets, including tax rate calculations and capital requests. The agenda includes a closed session, public input, and a confirming by-law. No final decisions are listed; the budget is still in draft form.

• 2nd Draft 2022 Operating and Capital Budgets
• 2022 Tax Rate calculation
• 2022 Environmental Tax Rate calculation
• 2022 Capital Requests
• By-law No. 2022-04 to confirm proceedings

Council approved a 2.85% municipal residential tax rate for the 2022 budget, up from the earlier 2.5% target, and increased the Public Works Operation Centre construction budget to $2.8 million. The budget includes $85,000 in cuts made earlier, and the final approval is scheduled for February 22, 2022. The meeting was procedural with no public input beyond two speakers.

• Approved 2.85% municipal residential tax rate for 2022 budget (3-0)
• Increased Public Works Operation Centre construction budget to $2.8M (3-0)
• Added $9,000 to Parks and Facilities Operating Budget for Bruce Johnston Library (3-0)
• Approved agenda as presented (3-0)
• Opened and closed meeting for public input (4-0 and 3-0)
• Passed By-law 2022-04 confirming proceedings (3-0)
• Adjourned at 7:43 p.m. (3-0)

Municipal Revitalization and Heritage Advisory Committee

The committee received updates on several initiatives but made no formal decisions beyond approving the agenda and previous minutes. They discussed the CIP program's 8 applications exceeding the budget, a recommendation to remove trees at 1 King Street, and signage for Deyell Parkette, with feedback to reduce text and add QR codes.

• Approved agenda as presented
• Approved minutes of November 18, 2021 meeting

Regular Council

Council voted to keep the Township's Official Plan separate from the County's (opting out) while directing staff to bring it into conformity later. It also declared the Cavan Ward seat vacant and appointed Bill Shaw to fill it. A public meeting on cannabis regulations was held with no final decision, and a school board delegation was referred for further funding review.

• Approved motion to opt out of County Official Plan and bring Township OP into conformity later (4-0)
• Declared Cavan Ward seat vacant and appointed Bill Shaw to fill it (4-0)
• Appointed Mayor McFadden to Library Board and Kawartha Region Conservation Authority Board (4-0)
• Referred Edge Program Expansion discussion to Feb 22 meeting for funding review (4-0)
• Approved Part Lot Control Exemption By-law 2022-01 for Block 18, Plan 45M-259 (4-0)
• Received report on 1066 Syer Line status for information (4-0)
• Directed staff to report on clothing bins in the township (4-0)
• Approved minutes of Dec 20, 2021 meeting (4-0)