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Cavan Monaghan, Ontario

Cavan Monaghan public meetings in 2025

53 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.

Thu Dec 18, 2025 · 1:30 PM

Cavan Monaghan Accessibility Advisory Committee

Accessibility Advisory Committee meeting cancelled due to lack of quorum

The Cavan Monaghan Accessibility Advisory Committee was scheduled to meet on December 18, 2025 to consider a draft site plan for the Highlands of Millbrook Elementary School and to review minutes from the November 27, 2025 meeting. The agenda also included a land acknowledgement and standard disclosures. However, the meeting was cancelled because a quorum was not present, so no items were decided. No decisions or actions were taken at this session.

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Council Chambers - Hybrid Room (Cancelled - no quorum)
Agenda (official)
Tue Dec 16, 2025 · 9:00 AM

Committee of Adjustment

Committee reviews two minor variance applications for Union Street and Moore Drive

The Cavan Monaghan Committee of Adjustment will consider two minor variance applications: MV-06-25 for 11 Union Street and MV-07-25 for 1370 Moore Drive. A planner will present reports on each application, followed by questions and comments from committee members and the public. The committee will discuss and decide on the applications during this meeting.

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Council Chambers - Hybrid Room
Agenda (official)
Mon Dec 15, 2025 · 1:00 PM

Regular Council

Cavan Monaghan Council to review zoning amendments and tax policies

The Council will hold a public meeting to consider zoning by-law amendments for properties on Thorne Drive and Elgar Drive. The meeting also includes discussions on property tax collection and interim tax levies for 2026.

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✓ Decided: Council approved sale of Larmer Line land to Hydro One, using proceeds to cut 2026 taxes

Council declared the northerly 0.36‑hectare portion of 920 Larmer Line surplus and directed its sale to Hydro One Networks Inc. for $148,000. The net proceeds will be applied to reduce the 2026 tax levy. The council also rejected the zoning amendment for 401 Elgar Drive and adopted a new Property Tax Collection Policy. Additionally, the council declined to amend the Noise By‑law to remove the music exemption.

Council Chambers
Agenda (official) · Minutes
Thu Dec 11, 2025 · 9:00 AM

Special Council Meeting

Council reviews advisory committee budget presentations and a draft 2026 finance report

The Special Council will hear presentations from MPAC, the Cavan Monaghan Public Library Board, the Millbrook Valley Trails Advisory Committee, the Municipal Revitalization and Heritage Advisory Committee, and the Sustainability Advisory Committee, each providing a 2026 budget overview. A first draft of the Finance Department's 2026 budget will also be reported. The meeting includes a by‑law (No. 2025‑57) to confirm the proceedings of this special meeting.

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✓ Decided: Council approved a $50,000 transfer for Maple Leaf Park lighting

The council accepted the first draft of the 2026 Operating and Capital Budgets for discussion. It directed staff to reduce several capital transfers, including a $36,000 cut for the Official Plan and a $10,000 cut for the Zoning By-law. The council also approved a $50,000 transfer from the Park Reserve to fund lighting at Maple Leaf Park and reduced the MVT Trail Master Plan request to $10,000. All motions were carried.

Council Chambers
Agenda (official) · Minutes
Mon Dec 1, 2025 · 1:00 PM

Regular Council

Council to adopt By-law 2025-53 consolidating user fees and charges

The council will consider and vote on By-law No. 2025-53, which imposes and consolidates municipal user fees and charges. It will also review By-law No. 2025-54 to extend the Depot Operations Agreement with Circular Materials Ontario. Additional items include a zoning by‑law amendment for 610 Syer Line and reports on water‑storage environmental assessment and transfer‑station recycling collection.

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✓ Decided: Council approved $90,159 GMS procurement and moved unspent funds to the project

The council approved the meeting agenda and moved into a closed session. It authorized a single‑source procurement to Watson & Associates for $88,600 (total $90,159.36) and transferred unspent Planning Department funds to the Growth Management Strategy update. The public meeting was opened, the draft Official Plan and Zoning By‑law amendments were deferred to a future date, and the meeting was then closed. Staff recognition and $2,500 cheques to local community groups were also approved.

Council Chambers
Agenda (official) · Minutes
Thu Nov 27, 2025 · 1:00 PM

Cavan Monaghan Accessibility Advisory Committee

Committee will review draft subdivision and site plans for 963 County Road 10

The Accessibility Advisory Committee will consider the Draft Plan of Subdivision for 963 County Road 10 and the accompanying Draft Site Plan. These documents outline the proposed layout and details for the subdivision at that address. The committee will discuss the plans but no formal decision is recorded on the agenda.

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✓ Decided: Committee approves revised subdivision plan and accessibility requests

The Accessibility Advisory Committee approved the meeting agenda and the October 30 minutes. It approved adding the revised Plan of Subdivision for 963 County Road 10. The committee requested that the Draft Plan of Subdivision and the Draft Site Plan for 963 County Road 10 follow the Accessible Design Standards in AODA Regulation 191/11, consider sidewalks in cul‑de‑sacs, and include accessible parking, depressed curbs and shorter travel paths. All motions were carried.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Nov 24, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Millbrook Valley Trails Advisory Committee to review 2026 schedules and work plan

The committee is meeting to discuss a work plan and establish meeting and trail report schedules for 2026. The session includes financial, ORCA, and trail reports.

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✓ Decided: Committee approved flagstone purchase, work plan updates and 2026 schedule

The Millbrook Valley Trails Advisory Committee approved the agenda and the minutes from the October 27 meeting. It accepted the financial report for information and approved the purchase of flagstone for trail repairs up to $250. The committee also approved updates to the Work Plan and the 2026 meeting and trail‑report schedules.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Nov 17, 2025 · 1:00 PM

Regular Council

Council to consider zoning by-law amendment for Syer Line

The Township of Cavan Monaghan Council will hold a public meeting to consider a zoning by-law amendment for 610 Syer Line. The meeting will also include a delegation from Synergi Power Systems regarding municipal support.

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✓ Decided: Council defers decision on 610 Syer Line zoning amendment

Council received and considered all comments on Zoning By‑law Amendment Application ZBA‑07‑25 and resolved to present the draft amendment at a future meeting. The council also approved an amendment to the road occupancy permit for the Santa Claus Parade route and directed staff to review a municipal‑support request from Synergi Power Systems. Additional routine items such as the agenda, minutes and by‑law confirmation were approved.

Council Chambers
Agenda (official) · Minutes
Mon Nov 3, 2025 · 1:00 PM

Regular Council

Council to adopt new water and wastewater user fees bylaw

The council will consider By‑law No. 2025‑50 to impose water and wastewater user fees and charges for 2026‑2030. It will also consider By‑law No. 2025‑49 that formalizes a winter‑maintenance agreement for unassumed subdivision roads in the Springville Heights subdivision with Woodview Properties Inc. A presentation on the 2025 Water and Wastewater Rate Study and Financial Plan will be given, along with related finance and public works reports.

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✓ Decided: Council approves water and wastewater rate increase and related by-law

Council approved the 2025 Water & Wastewater Rate Study and adopted the recommended rate scenarios of a 3% annual increase for water and a 2% increase for wastewater, funded by a $600,000 internal loan to be repaid from 2031‑2035. The council also passed By‑law No. 2025‑50 to impose and consolidate the water and wastewater user fees and charges. By‑law No. 2025‑49 was approved to execute an Unassumed Subdivision Road Winter Maintenance Agreement with Woodview Properties Inc. for the Springville Heights Subdivision, and the mayor and clerk were authorized to sign it. The council supported a delegation request to attend the ROMA 2026 conference to meet with provincial ministers.

Council Chambers
Agenda (official) · Minutes
Thu Oct 30, 2025 · 1:00 PM

Cavan Monaghan Accessibility Advisory Committee

Committee to review 2026 accessibility work plan and Vargas South subdivision

The Accessibility Advisory Committee is meeting to discuss accessibility standards and compliance. The body will review a draft compliance report and a multi-year work plan for 2026.

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✓ Decided: Accessibility Advisory Committee approves multiple accessibility plans and reports

The committee approved the meeting agenda and the minutes from the September 18, 2025 meeting. It approved the revised Plan of Subdivision for Vargas South and requested that AODA Regulation 191/11 Accessible Design Standards be considered in that plan. The committee approved the Integrated Accessibility Standards Regulation Multi‑Year Work Plan for 2026. It also supported the 2025 Accessibility Compliance Report. All motions carried unanimously (3‑0).

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Oct 27, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews trail reports and work plan for upcoming months

The Millbrook Valley Trails Advisory Committee will review financial and trail reports, approve minutes from September, and discuss the work plan for October 2025. The meeting is scheduled for 4:00 p.m. on Monday, October 27, 2025.

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✓ Decided: Committee approves work plan updates and schedules next meeting

The Millbrook Valley Trails Advisory Committee approved the agenda and minutes, received a GIS demonstration, financial report, ORCA update, and trail report for information, and approved updates to the Work Plan. The committee also set the next meeting for November 24, 2025 at 4:00 p.m.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Oct 20, 2025 · 1:00 PM

Regular Council

Council holds education session on 2025 water and wastewater rate study

The council will hear a presentation on the 2025 Water and Wastewater Rate Study and Financial Plan. It will review a five‑year watermain and corresponding roads capital program report and reports on temporary Part Lot Control exemptions for Blocks 238 and 239 in Plan 45M‑266. The meeting also includes adoption of by‑laws to enact those exemptions and a by‑law to confirm the meeting’s proceedings.

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✓ Decided: Council approved a five‑year watermain and road capital program

The council approved a five‑year capital program for watermain replacement and coinciding road work, including a $224,500 contract with Valdor Engineering Ltd. It also authorized a $600,000 loan from surplus land sales to fund the water‑wastewater fee study. By‑laws 2025‑46 and 2025‑47 were passed to temporarily exempt Blocks 238 and 239 from Part Lot Control. The council requested assistance under the Municipal Ice Storm Assistance Program and approved the Integrated Accessibility Standards Multi‑Year Plan update.

Council Chambers
Agenda (official) · Minutes
Mon Oct 6, 2025 · 1:00 PM

Regular Council

Council to approve by-law for Ontario housing funding transfer

The council will consider By-law No. 2025-44 to execute an Ontario Transfer Payment Agreement for the Municipal Housing Infrastructure Program. It will also consider By-law No. 2025-45 confirming the proceedings of this meeting. Additional items include a closed‑session update on the Elmdale Road property, a waste‑management recycling report, and a letter about ceasing slot‑machine operations.

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✓ Decided: Council passes by-law to secure housing infrastructure funding

The council approved the agenda and moved into a closed session. It accepted a $10,000 Community Improvement Plan grant for 10 Prince Street and adopted a by‑law to execute an Ontario Transfer Payment Agreement for municipal housing infrastructure. The council also supported a resolution urging the province to amend the Blue Box regulation and rejected a proposal to declare an unopened road allowance surplus.

Council Chambers
Agenda (official) · Minutes
Thu Sep 25, 2025 · 1:00 PM

Sustainability Advisory Committee

Committee to discuss 2026 budget and meeting schedule

The Sustainability Advisory Committee will review the 2026 budget proposal and approve the meeting schedule for next year. The agenda also includes the approval of minutes from the June 26, 2025 meeting and a review of the committee's work plan.

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✓ Decided: Sustainability Advisory Committee approves 2026 budget and meeting schedule

The committee approved its agenda, the June 26 minutes, and updates to its work plan. It adopted a request for a $15,000 2026 operating budget for Sustainable Community Initiatives, detailing allocations for several programs. The committee also adopted the proposed 2026 meeting schedule.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Sep 22, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee to discuss 2026 budget and new trail maintenance policy

The Millbrook Valley Trails Advisory Committee will review financial and trail reports and discuss the 2026 budget. The body is also considering a draft construction and maintenance policy and a proposed mountain bike trail.

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✓ Decided: Committee requested $6,000 operating and $25,000 capital budget for 2026 trails

The Millbrook Valley Trails Advisory Committee approved several purchases and endorsements, and formally requested budget allocations for 2026. It asked for $6,000 for Materials and Supplies, $2,000 for Contracted Services, and $25,000 for a new Trail Master Plan, and asked staff to explore land acquisition costs for a proposed trail. All motions were carried.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Sep 18, 2025 · 1:30 PM

Cavan Monaghan Accessibility Advisory Committee

Committee to review accessibility policy and multi-year plan updates

The Accessibility Advisory Committee is meeting to discuss updates to the Integrated Accessibility Standards Regulation (IASR) Policy and Multi-Year Plan. The committee will also hold a discussion regarding the 2026 budget.

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✓ Decided: Committee endorsed the Draft Integrated Accessibility Standards Regulation Multi-Year Plan

The Accessibility Advisory Committee approved its agenda and the minutes from the August 28 meeting. It received an updated Accessibility Standards Regulation policy and a 2025 plan update for information. The committee endorsed the draft Multi-Year Plan and asked staff to investigate a snow‑removal program for people with disabilities.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Sep 18, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Committee will discuss the 2026 budget for municipal revitalization.

The Municipal Revitalization and Heritage Advisory Committee will receive an update on renovations at Old Millbrook School (1 Dufferin Street). Members will discuss the township's 2026 budget for revitalization projects. The work plan, including draft wording for the Millbrook Junction sign and photograph options for the Station Park sign project, will be reviewed. The schedule for the 2026 advisory committee meetings will also be considered.

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✓ Decided: Committee adopts budget requests and work plan updates for 2026

The committee approved the meeting agenda and the minutes from June 19, 2025. It endorsed additional photos of the Old Millbrook School renovations and continued support for the school’s renovation work. The committee adopted the proposed wording for the train station sign, updated the work plan, adopted the 2026 meeting schedule, and approved specific operating and capital budget requests for heritage projects. All motions were carried.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Sep 15, 2025 · 1:00 PM

Regular Council

Council to review 2025 Asset Management Plan and authorize land sale

Council will receive a presentation and report on the 2025 Asset Management Plan. The meeting includes a closed session to discuss a water main break in Millbrook and a vote on a by-law to sell specific municipal lands.

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✓ Decided: Council approved $750,000 fund transfers for Dufferin St. water and road work

The council approved the meeting agenda and moved into a closed session. It directed staff to transfer $450,000 for a water main reconstruction and $300,000 for roadworks on Dufferin Street, authorizing the lowest bid not to exceed $750,000. The council also passed a by‑law to sell part of Lot 12, Concession 6, and endorsed the 2025 Asset Management Plan.

Council Chambers
Agenda (official) · Minutes
Tue Sep 2, 2025 · 1:00 PM

Regular Council

Council to consider zoning by-law amendment for 838 Rothesay Avenue

The regular council meeting will discuss and vote on a zoning by-law amendment (ZBA-04-25) for 838 Rothesay Avenue to allow a detached accessory apartment. It will also consider by-laws to approve an unassumed subdivision road winter‑maintenance agreement with Towerhill Developments Inc. for the Towerhill North subdivision, and to confirm the meeting proceedings. Additional reports include a finance update for Jan‑June 2025 and a public works update on the same road maintenance agreement.

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✓ Decided: Council rezoned 838 Rothesay Avenue to allow a detached accessory apartment

The council approved a zoning by‑law amendment that changes 838 Rothesay Avenue from Rural Residential to Rural Residential Exception Thirty, permitting a detached accessory apartment. It also approved a winter‑maintenance agreement for Towerhill North subdivision roads and adopted an updated accessibility standards policy. Additional actions included authorizing road occupancy permits for the Milbrook BIA Fall Festival and approving community‑engagement materials.

Council Chambers
Agenda (official) · Minutes
Thu Aug 28, 2025 · 1:00 PM

Cavan Monaghan Accessibility Advisory Committee

Committee to review site plan review process

The Accessibility Advisory Committee will meet to discuss the site plan review process. The meeting includes a presentation by the Director of Planning and a Planner.

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✓ Decided: Committee approved agenda, minutes and receipt of Site Plan Review Process 101

The Accessibility Advisory Committee approved the meeting agenda as presented. It also approved the minutes from the July 23, 2025 meeting. The committee accepted a “Site Plan Review Process 101” briefing from the Director of Planning and a planner for informational purposes.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Aug 14, 2025 · 9:00 AM

Committee of Adjustment

Committee to consider two minor variance applications

The Committee of Adjustment will review two minor variance applications for properties at 12 Distillery Street and 59 Dranoel Drive. The meeting will also include the approval of minutes from a previous session.

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✓ Decided: Committee approves two minor variance applications, one with conditions

The Committee approved the May 29, 2025 meeting minutes (3‑0). It approved the minor variance application MV‑04‑25 for 12 Distillery Street without conditions (3‑0). It approved the minor variance application MV‑05‑25 for 59 Dranoel Drive with four conditions (3‑0). The meeting was adjourned (3‑0).

Zoom
Agenda (official) · Minutes
Mon Aug 11, 2025 · 1:00 PM

Regular Council

Council to discuss land disposition and review water system accreditation

The Township of Cavan Monaghan will convene a regular council meeting to approve minutes, consider a by-law confirming proceedings, and review reports on cultural mapping, development statistics, and water system operations. The agenda includes a closed session regarding land disposition at 1 Union Street and a presentation on a cultural resource mapping project.

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✓ Decided: Council directed staff to draft report for new Millbrook Medical Centre board

The council moved into a closed session to consider confidential matters and later directed staff to draft a report establishing a new governance structure for the Millbrook District Medical Centre Board of Directors. It supported the delegation for the Enduro Mountain Bike 2025 race on the Millbrook Valley Trails and instructed staff to work on insurance and land use requirements. The council also ordered a review of By-law No. 2022-21 on outdoor projected music, endorsed the DWQMS Operational Plan for the Millbrook Water System, and approved the use of MMA Paint for the Allen Lane cenotaph crosswalk funded from the Asset Management Reserve. By‑law No. 2025-38 confirming the meeting proceedings was read and passed.

Council Chambers
Agenda (official) · Minutes
Wed Jul 23, 2025 · 1:00 PM

Cavan Monaghan Accessibility Advisory Committee

Accessibility Advisory Committee reviews orientation docs and elects officers

The Cavan Monaghan Accessibility Advisory Committee will examine its Terms of Reference, Confidentiality Agreement, Procedural By-law No. 2023-08, and the Respect in the Workplace Policy (Violence and Harassment). The committee will also elect a Chair and a Vice‑Chair. The meeting runs from 1:00 p.m. to 3:00 p.m. in the Council Chambers (hybrid).

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✓ Decided: Committee appoints new Chair and Vice‑Chair and approves agenda

The Accessibility Advisory Committee approved its meeting agenda. It received an orientation and training presentation from John George Pappas of Aird Berlis. The committee appointed Paul Buck as Chair and Leslie Bilcox as Vice‑Chair for the 2022‑2026 term. The meeting was adjourned at 2:05 p.m.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Jun 26, 2025 · 1:00 PM

Sustainability Advisory Committee

Sustainability Advisory Committee to discuss plastic solutions and work plan

The Sustainability Advisory Committee will meet to review a presentation on community-driven plastic solutions. The committee is also scheduled to discuss its June 2025 work plan.

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✓ Decided: Sustainability Advisory Committee approved updates to its Work Plan

The committee unanimously approved the meeting agenda and the minutes from the January 30, 2025 session. It received a presentation on community‑driven plastic solutions for information only. Members recommended staff explore communications materials for Waste Reduction Month and approved the updated Work Plan.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Jun 23, 2025 · 1:00 PM

Regular Council

Council to adopt 2025 tax levy, special services levy and BIA levy by‑laws

The council will consider three by‑laws that set the 2025 municipal tax levy, a special services levy, and a Business Improvement Area levy. Finance reports on the tax levy, special services levy and BIA by‑law will be presented. Public Works will review tender decisions for Frederick Street reconstruction and a hot‑mix asphalt contract. The meeting also includes reports, delegations and routine business.

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✓ Decided: Council approves 2026 budget timetable, adopts levies and awards road contracts

The council approved the 2026 Capital and Operating Budget timetable, the 2026 council meeting schedule and added a special budget meeting for Dec. 11, 2025. It adopted several by‑laws that authorize collective agreements with CUPE and set the 2025 tax, special services and Business Improvement Area levies. The council rejected the Frederick Street reconstruction tender, rolling the funds into the 2026 public works budget, and awarded the Hot Mix Asphalt tender for the Wilson Line project. Additional actions included amending a task‑force terms of reference, appointing four public members, and donating $200 to the Peterborough County Plowmen’s Association.

Council Chambers
Agenda (official) · Minutes
Mon Jun 23, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews trail reports and June 2025 work plan

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. Members will discuss the committee's work plan for June 2025 and view a memorial sign sample to commemorate past members. No formal decisions are listed on the agenda.

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✓ Decided: Committee approved updates to the Millbrook Valley Trails Work Plan

The advisory committee approved the agenda and the minutes from the May 26 meeting. It received the financial report, ORCA update, and trail condition report for information. The committee recommended a commemorative plaque honoring Bob Spitz on the new bridge. It also approved updates to the Work Plan, including a recommendation to expand the trails onto the former Sowden mansion grounds and to study acquisition costs.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Jun 19, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Committee will review draft heritage by-laws for three properties

The Municipal Revitalization and Heritage Advisory Committee will discuss a cultural mapping project presentation. It will consider planned renovations for Old Millbrook School at 1 Dufferin Street and proposed porch repairs at 10 Prince Street. The committee will also review draft heritage by‑laws for 8 King Street West, 11 King Street West, and 13 Anne Street. A work plan and related heritage items will be presented.

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✓ Decided: Committee approved updates to the Municipal Revitalization and Heritage Work Plan

The Municipal Revitalization and Heritage Advisory Committee approved the agenda, minutes from three prior meetings, and a presentation on the Cultural Mapping Project. It recommended colonial slate tiles for the Old Millbrook School roof, approved porch‑repair images for 10 Prince Street, and supported several heritage by‑law drafts. The committee also endorsed wording for the Ebenezer Cemetery sign and approved updates to the Work Plan.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Jun 5, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Committee to conduct site visit at Old Millbrook School

The Municipal Revitalization and Heritage Advisory Committee will meet to conduct a site visit. The primary focus of the meeting is the Old Millbrook School location.

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✓ Decided: Committee advised replacing school lights to match historic Dorothy Stevens room style

The Municipal Revitalization and Heritage Advisory Committee approved its agenda. It recommended that the main‑floor and second‑floor lights at the Old Millbrook School be replaced with fixtures matching the style of the Dorothy Stevens room, and that basement lights be replaced with a similar style. The committee also supported using a BONA water‑based finish that matches the oil‑based sample shown. The meeting was adjourned at 10:27 a.m.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Jun 2, 2025 · 1:00 PM

Regular Council

Council to repeal and replace Millbrook heritage by-laws for 7 Prince St and 8 Dufferin St

The Cavan Monaghan Council will consider By-law No. 2025-31 and By-law No. 2025-32, which repeal and replace sections of Village of Millbrook By-law 85-26 to designate 7 Prince Street and 8 Dufferin Street as Cultural Heritage properties under the Ontario Heritage Act. The meeting also includes deferred consideration of By-law No. 2025-29 and By-law No. 2025-30, which would authorize collective agreements with the Canadian Union of Public Employees Local 1306-8 (Parks) and Local 1306-2 (Public Works). Additional reports on fire department policies and an ice logo installation are on the agenda.

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✓ Decided: Council designates 7 Prince St and 8 Dufferin St as heritage properties

The council approved By-laws 2025-31 and 2025-32 to repeal and replace sections of the former Village of Millbrook By-law, designating 7 Prince Street and 8 Dufferin Street as Cultural Heritage sites. It also amended the User Fees By-law to add an ice‑surface logo fee of $600 per season. Funding was authorized for a commemorative plaque ($2,500) and a memorial monument ($6,000) at Fire Station No. 1. The meeting agenda, prior minutes, and the by‑law confirming the meeting’s proceedings were all carried.

Council Chambers
Agenda (official) · Minutes
Thu May 29, 2025 · 9:00 AM

Committee of Adjustment

Committee of Adjustment to consider minor variance for 1748 Syer Line

The Committee of Adjustment will meet to review a planner's report regarding a specific minor variance application. The body will also consider minutes from the February 13, 2025 meeting.

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✓ Decided: Committee approves minor variance for 1748 Syer Line (3‑0)

The Committee approved the minutes of the February 13, 2025 meeting by a 3‑0 vote. It then approved Minor Variance Application MV‑03‑25 for 1748 Syer Line without conditions, also by a 3‑0 vote. The meeting was adjourned at 9:17 a.m.

Zoom
Agenda (official) · Minutes
Mon May 26, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews trail reports, finances, and work plan for May 2025

The Millbrook Valley Trails Advisory Committee will receive a financial report from Chris Allison, an ORCA report from Meredith Carter, and a trail report prepared by Fallis/McDonald. The meeting will also include a recap of recent work days, discussion of weed control, and review of the May 2025 work plan. No formal decisions are listed on the agenda.

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✓ Decided: Committee approved exploring a new trail on the former Sowden Mansion grounds

The Millbrook Valley Trails Advisory Committee approved $49.31 for Work Day materials, supported exploring a boardwalk on Station Trail, and supported exploring a new trail along the former Sowden Mansion grounds. It also approved updates to the Work Plan and received the ORCA and Financial Reports for information. The meeting was adjourned at 5:24 p.m.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Tue May 20, 2025 · 1:00 PM

Regular Council

Council to consider Zoning By-law Amendment for 1253 Tapley Quarter Line

The Cavan Monaghan Township Council will discuss a proposed amendment to the Zoning By-law (ZBA-03-25) affecting 1253 Tapley Quarter Line. The meeting also includes reports on the Old Millbrook School rehabilitation grant, the CAO capital project status, and a public meeting for community comments. A by-law will be passed to confirm the proceedings of this meeting.

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✓ Decided: Council approves zoning amendment for 1253 Tapley Quarter Line

The council approved By-law No. 2025-27, rezoning part of 1253 Tapley Quarter Line to allow a detached accessory apartment. It also accepted the recommendation to fund the Old Millbrook School rehabilitation project for $511,750. Staff were directed to study the use of parking at 3 and 5 Center Street. Memoranda of agreement with CUPE Local 1306-8 (Parks) and Local 1306-2 (Public Works) were endorsed, with related by‑laws slated for approval at the June 2 meeting.

Council Chambers
Agenda (official) · Minutes
Mon May 5, 2025 · 1:00 PM

Regular Council

Council to consider by-law for alternative voting in 2026 election

On May 5, 2025, the Cavan Monaghan Township Council will hold a regular meeting. The council will consider a closed‑session resolution, review reports including a Hydro One Networks Inc. access agreement, and vote on By‑law No. 2025‑25 to allow alternative voting methods for the 2026 municipal election and By‑law No. 2025‑26 to confirm the meeting proceedings. Other agenda items include approval of minutes, general business, and upcoming event notices.

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✓ Decided: Council adopts by‑law for telephone & internet voting in 2026 election

Council approved a by‑law (No. 2025‑25) authorizing telephone and internet voting as the sole method for the 2026 municipal and school board election, passing by a 3‑to‑2 vote. An earlier motion to use telephone and internet voting as an amendment was defeated 2‑to‑3. The council also appointed members to the Accessibility Advisory Committee, approved terms of reference for a Downtown Park and Community Centre lands task force, and moved the meeting into a closed session.

Council Chambers
Agenda (official) · Minutes
Wed Apr 30, 2025 · 1:00 PM

Municipal Revitalization and Heritage Advisory Committee

Report on Building 2025-16 Old Millbrook School ICIP 2025 presented

The Municipal Revitalization and Heritage Advisory Committee will receive a report titled Building 2025-16 – Old Millbrook School ICIP 2025 Project, with accompanying PDF documents. No other substantive agenda items are listed beyond standard procedural matters such as call to order, land acknowledgement, agenda approval, and disclosure of interests. The meeting will adjourn after the report is considered.

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✓ Decided: Committee endorsed Old Millbrook School renovations and approved agenda

The Municipal Revitalization and Heritage Advisory Committee approved the meeting agenda as presented. It added By‑law No. 2024‑27 (the Heritage By‑law for Dufferin Street) to the agenda materials. The committee endorsed the planned renovations to the Old Millbrook School, noting they align with the property’s heritage attributes. The meeting was then adjourned.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Apr 28, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews trail reports and plans upcoming work

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. Members will discuss work‑day planning and review the April 2025 work plan, which includes acknowledgement of bridge funding. The meeting will also set items for the next session on May 26, 2025.

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✓ Decided: Committee approved a $400 food budget limit for the upcoming Work Day

The Millbrook Valley Trails Advisory Committee approved its agenda and the minutes from the March 24 meeting. It received the financial, ORCA, and trail reports for information. The committee approved a $400 limit for food at the upcoming Work Day and accepted updates to the Work Plan. Three items were added to the agenda for the May 26 meeting and the next meeting date was set.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Tue Apr 22, 2025 · 1:00 PM

Regular Council

Council to review Public Works report on new backhoe purchase

The Cavan Monaghan Council will discuss several reports, including a Public Works update on a new backhoe, a Corporate Services report on the 4th Line Theatre designation, and a CAO capital project status update. They will also consider By-law No. 2025-24 that confirms the proceedings of this meeting. General business, correspondence, and upcoming community events will be noted.

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✓ Decided: Council approved purchase of new backhoe and compactor for public works

The council approved the acquisition of a 2025 John Deere 320P backhoe and a John Deere PC10 plate compactor attachment, including the related municipal HST rebates. The 4th Line Theatre's 2025 summer season was designated a Community Festival and staff were directed to send a permit request letter. The agenda, prior meeting minutes, a CAO report, verbal reports, and a by‑law confirming the meeting proceedings were also approved.

Council Chambers
Agenda (official) · Minutes
Mon Apr 7, 2025 · 1:00 PM

Regular Council

Council to vote on temporary pickelball courts at 2097 Whittington Drive

The Cavan Monaghan Council will consider a zoning by‑law amendment (ZBA‑01‑25) to permit a temporary pickelball court at 2097 Whittington Drive. A related temporary use agreement with J.K.R. Realty Limited will also be approved. The meeting includes a by‑law to remove the holding (H) symbol from 988 County Road 10 and a lease agreement with the Millbrook Firefighter’s Association.

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✓ Decided: Council approved zoning amendment to permit temporary pickleball courts at 2097 Whittington Drive

The council adopted By‑law No. 2025‑19, rezoning the property at 2097 Whittington Drive from Rural Employment Exception Nine (M2‑9) to Rural Employment Exception Ten Temporary Use Seven (M2‑10‑17) to allow a temporary commercial recreation use. It also approved the use of an additional $361.73 fire‑protection grant, awarded two public‑works contracts for slurry seal and surface treatment, and authorized a ten‑year lease for the fire‑fighter’s association at 2 Hay Street.

Council Chambers
Agenda (official) · Minutes
Thu Mar 27, 2025 · 1:00 PM

Sustainability Advisory Committee

No substantive items listed for Sustainability Advisory Committee meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific topics, decisions, or discussions listed for this meeting.

procedural
Council Chambers - Hybrid Room (Cancelled - no quorum)
Agenda (official)
Mon Mar 24, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews work plan and NW trail expansion proposals

The Millbrook Valley Trails Advisory Committee will review its March 2025 work plan and consider proposals for a northwest trail expansion, including satellite and zoning maps. The meeting also includes a financial report, an ORCA report, and a trail report. No formal decisions are listed in the agenda.

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✓ Decided: Committee set the Trails Work Day for Saturday, May 3

The Millbrook Valley Trails Advisory Committee approved the meeting agenda and minutes. It received financial, ORCA, and trail reports for information. The committee scheduled a Work Day for May 3 and approved updates to the Work Plan. An item to plan the Work Day was added to the April 28 agenda.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Mar 20, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Committee will review the Municipal Revitalization and Heritage Work Plan (Mar 2025)

The Municipal Revitalization and Heritage Advisory Committee will consider the March 2025 work plan and a draft wording for the Springville Pioneer Cemetery sign. The meeting also includes routine items such as approving the agenda, reviewing minutes from the February 20, 2025 meeting, and confirming the next meeting date.

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✓ Decided: Committee approved signage design and work‑plan updates

The Municipal Revitalization and Heritage Advisory Committee approved the agenda and the February 20, 2025 minutes. It also approved the Station Park Signage Rail Switch Design Concept and adopted updates to its work plan.

Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Mar 17, 2025 · 1:00 PM

Regular Council

Council to authorize drainage easement acquisition on Part Lot 10, Concession 4

The regular council meeting will consider several reports and proposals, including a closed‑session acquisition proposal for the Elmdale Road property. Council will vote on By‑law No. 2025‑17 to authorize the acquisition and registration of a drainage easement over Part Lot 10, Concession 4 (Parts 1 & 2 on Plan 45R‑17799). Additional items include a water‑storage municipal class environmental assessment, a downtown park and remaining lands design report, and the dedication of municipal easements for Parts 1 & 2 of 45R‑17799.

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Council Chambers
Agenda (official) · Minutes
Mon Mar 3, 2025 · 1:00 PM

Regular Council

Council to discuss 2025-2030 Corporate Strategic Plan and zoning at 347 Sharpe Line

The Township of Cavan Monaghan will hold a public meeting regarding a zoning by-law amendment for 347 Sharpe Line. Council will also review the 2025-2030 Corporate Strategic Plan and discuss capital project financing options.

zoningstrategic-planningroadsfinancefire-servicescommunity-events
Council Chambers
Agenda (official) · Minutes
Mon Feb 24, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Committee reviews trail reports and work plan for Millbrook Valley

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report, and will review its February 2025 work plan and an ORCA seedling order. The meeting includes standard items such as call to order, land acknowledgement, agenda approval, and disclosure of interests. No specific decisions are listed in the agenda.

trailsenvironmentreportsplanningcommunity
Council Chambers - Hybrid Room
Agenda (official) · Minutes
Thu Feb 20, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Committee will review draft heritage by-laws for 7 Prince St and 8 Dufferin St

The Municipal Revitalization and Heritage Advisory Committee will consider two draft heritage by-laws for properties at 7 Prince Street and 8 Dufferin Street. The meeting will also include discussion of the advisory work plan for February 2025. Routine items such as agenda approval, minutes, reports, and adjournment are also on the agenda.

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Council Chambers - Hybrid Room
Agenda (official) · Minutes
Tue Feb 18, 2025 · 1:00 PM

Regular Council

Council to adopt Official Plan and Zoning changes for 1702 Cedar Valley Rd

The council will consider a report on the Official Plan and Zoning By-law amendments for 1702 Cedar Valley Road. It will vote on By-law No. 2025-09 to adopt Official Plan Amendment No. 19 and on By-law No. 2025-10 to adopt the corresponding Zoning amendment. The council will also consider By-law No. 2025-11 to execute an agreement with the Ontario Federation of Snowmobile Clubs for snowmobile use on selected township roads. Additional reports on drinking water quality and capital project status will be presented.

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Council Chambers
Agenda (official) · Minutes
Thu Feb 13, 2025 · 9:00 AM

Committee of Adjustment

Committee will consider a minor variance for 69 Highlands Boulevard

The Committee of Adjustment will review the report from the planner on application MV-01-25, a minor variance request for 69 Highlands Boulevard. It will also approve the minutes from the August 22, 2024 meeting. No other decisions are listed on the agenda.

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Zoom
Agenda (official) · Minutes
Mon Feb 3, 2025 · 1:00 PM

Regular Council

Council to consider Plan and Zoning By-law amendments for 2166 North Monaghan Parkway

The council will receive a report on the Official Plan and Zoning By-law amendments for 2166 North Monaghan Parkway and discuss the recommendations. It will consider resolutions to adopt the draft by-laws related to this project. The meeting also includes routine items such as approval of the agenda, minutes, and a community safety plan update.

zoningofficial-planbylawplanningcommunity-safety
Council Chambers
Agenda (official) · Minutes
Thu Jan 30, 2025 · 1:00 PM

Sustainability Advisory Committee

Sustainability Advisory Committee to review work plan and energy report

The committee will consider the January 2025 work plan and a draft corporate and community energy and emissions report prepared by Aladaco Consulting. It will also approve the agenda, disclose any pecuniary interests, and approve the minutes from the December 13, 2024 meeting. No decisions are recorded in this agenda.

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Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Jan 27, 2025 · 4:00 PM

Millbrook Valley Trails Advisory Committee

Millbrook Valley Trails Advisory Committee to review work plan and trail reports

The committee is meeting to discuss the January 2025 work plan and updated trail report assignments. The session includes financial, ORCA, and trail reports, as well as an update on signage.

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Council Chambers - Hybrid Room
Agenda (official) · Minutes
Mon Jan 27, 2025 · 1:00 PM

Regular Council

Council to consider 2025 budget and Official Plan Amendment for 988 County Road 10

The Township of Cavan Monaghan will review the final draft of the 2025 Operating and Capital Budgets. Council will also hold a public meeting regarding an Official Plan Amendment for 988 County Road 10 and discuss township surplus lands.

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Council Chambers
Agenda (official) · Minutes
Thu Jan 16, 2025 · 9:00 AM

Municipal Revitalization and Heritage Advisory Committee

Meeting cancelled due to lack of quorum; no decisions made

The Municipal Revitalization and Heritage Advisory Committee meeting scheduled for January 16, 2025 was cancelled because a quorum was not present. The agenda had included a review of draft heritage by‑laws for 7 Prince Street and 8 Dufferin Street, as well as a municipal revitalization and heritage work plan for January 2025. No items were approved or discussed.

heritagebylawsplanningmunicipal-revitalization
Council Chambers - Hybrid Room (Cancelled - no quorum)
Agenda (official)
Thu Jan 9, 2025 · 1:00 PM

Special Council Meeting

Council reviews library, BIA, and 2025 budget presentations

The council will hear presentations on the Cavan Monaghan Public Library Board budget, the Millbrook Downtown Business Improvement Area board, and the township’s 2025 operating and capital budgets. A draft finance budget will be reviewed. The meeting will also adopt By‑law No. 2025‑01 confirming the special‑meeting proceedings.

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Council Chambers
Agenda (official) · Minutes
Thu Jan 9, 2025 · 5:00 PM

Special Council Meeting

Council reviews 2025 operating and capital budget draft

The Township of Cavan Monaghan council will present the second draft of the 2025 operating and capital budgets. Members may hear public input and vote on a resolution to close that input. The council will also consider By-law No. 2025‑02 to confirm the proceedings of this special meeting. A closed session is scheduled before adjournment.

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Council Chambers
Agenda (official) · Minutes