Cavan Monaghan public meetings in 2023
8 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
Council extended the curbside waste collection contract with Withers Waste Management for one year. The board also approved the demolition of a shelter at Maple Leaf Park and authorized a cost-sharing agreement with the Otonabee Region Conservation Authority.
- Approved one-year contract extension with Withers Waste Management for curbside collection (Carried)
- Approved $40,434.44 for demolition of the old shelter at Maple Leaf Park (Carried)
- Approved Cost Apportioning Agreement with Otonabee Region Conservation Authority for Category 3 programs (Carried)
- Directed staff to proceed with severance and reappraisal of lands at 1 Union Street for sale (Carried)
- Approved adding the Millbrook Zucchini Festival to the Event Schedule and insurance (Carried)
- Passed By-law No. 2023-58 regarding the Withers Waste Management agreement (Carried)
- Passed By-law No. 2023-59 regarding the ORCA Cost Apportionment Agreement (Carried)
Sustainability Advisory Committee
The Committee approved the Vision and Mission statements as part of a Strategic Planning Exercise for the Energy Conservation and Demand Management Plan. The meeting also included the approval of the agenda and previous meeting minutes.
- Approved agenda as presented
- Approved minutes of the June 20, 2023 meeting
- Approved Vision statement: 'An innovative Community that champions our environmental resiliency through measurable practices'
- Approved Mission statement regarding leadership in creating and promoting a sustainability strategy informed by Global, Federal and Provincial policies
Regular Council
Council approved a contract for Self Contained Breathing Apparatus and passed several by-laws regarding heritage designations and road closures. The board also approved the 2024 budget timetable and meeting schedule. Additionally, Council granted permission for a mountain bike race to use local trails.
- Awarded $398,000 (including HST) to AJ Stone for SCBA units (Carried)
- Approved 2024 Capital and Operating Budget Timetable and Council Meeting Schedule (Carried)
- Approved location for new Millbrook mural and directed staff to contract an artist (Carried)
- Granted permission for Enduro Mountain Bike 2023 Race to use Millbrook Valley Trails (Carried)
- Approved By-law No. 2023-51 through 2023-54 designating properties at 2 Hay St, 5 Prince St, 19 Anne St, and 21 Anne St as having Cultural Heritage Value (Carried)
- Approved By-law No. 2023-55 to close and sell Former Jamison Street and Former Workman Street (Carried)
- Approved By-law No. 2023-56 to remove holding symbol from Part 1 Plan 45R-17466 (Carried)
- Approved one-time alcohol policy exemption for all public access areas in Cavan Monaghan Community Centre (Carried)
Millbrook Valley Trails Advisory Committee
The Millbrook Valley Trails Advisory Committee approved support for the 2023 Ganny Enduro race. The committee also authorized spending for invasive species spraying and the purchase of boards from Hope Mill.
- Supported the 2023 Ganny Enduro race on October 1, 2023 (Carried)
- Approved upset limit of $3,200.00 to purchase boards from Hope Mill (Carried)
- Approved upset limit of $1,500.00 for Annual Invasive Species Spraying (Carried)
- Received Financial Report for information (Carried)
- Received ORCA Update for information (Carried)
- Received Trail Report for information (Carried)
Regular Council
Council approved a sidewalk plowing contract and passed several by-laws regarding user fees, sewer use, and zoning. They also authorized a pre-servicing agreement for Towerhill North Developments Inc. and supported a call for stronger provincial municipal codes of conduct.
- Awarded Sidewalk Plow Tender T-PW-23-06 to FST Canada Inc. for $205,000.00
- Approved By-law No. 2023-46 to consolidate user fees and charges
- Approved By-law No. 2023-48 to repeal the old Sewer Use By-law and implement a revised version
- Approved By-law No. 2023-49 authorizing a Pre-Servicing Agreement with Towerhill North Developments Inc.
- Approved By-law No. 2023-47 to amend the Zoning By-law for 2148 Davis Road
- Directed staff to implement the 2023 Community Improvement Plan Incentive Program
- Supported Association of Municipalities of Ontario's call for legislation to strengthen municipal Codes of Conduct
- Deferred Report-Fire 2023-03 Tender Award ED 2023-02 to a later date
Municipal Revitalization and Heritage Advisory Committee
The Municipal Revitalization and Heritage Advisory Committee approved the proposed draft Heritage By-laws as amended. The committee also received a financial report regarding a Young Canada Works Grant for a one-year Heritage Coordinator contract.
- Approved agenda as presented (Carried)
- Approved minutes from March 26 and May 12, 2023 (Carried)
- Supported Proposed Draft Heritage By-laws as amended (Carried)
- Received financial report for information (Carried)
Regular Council
Council approved the 2023 tax rate levy, special services levy, and BIA by-laws. The board also passed several Official Plan and Zoning By-law amendments and authorized a merger agreement with Cavan Agri Services Ltd. Additionally, staff were directed to plan a community park on Millbrook Arena lands.
- Approved 2023 tax rate levy, special services levy, and BIA by-laws
- Approved Official Plan Amendment No. 13 and Zoning By-law Amendment for Kennedy (By-laws 2023-42, 2023-43)
- Approved Official Plan Amendment No. 14 and Zoning By-law Amendment (By-laws 2023-34, 2023-35)
- Approved By-law 2023-44 authorizing Merger Agreement with Cavan Agri Services Ltd.
- Directed staff to plan a community park on Millbrook Arena lands
- Decided to retain the Unopened Ann Street Road Allowance and remove its surplus status
- Approved By-laws 2023-36, 2023-37, and 2023-38 regarding site plan control, pre-consultation, and staff delegation
- Approved waiving Community Hall fees for 4th Line Theatre
Committee of Adjustment
The Committee of Adjustment approved a minor variance application to allow a larger accessory apartment than typically permitted by zoning bylaws. The decision allows the new building to be 59% of the main dwelling's floor area instead of the standard 45%.
- Approved minutes from March 14, 2023 meeting
- Approved minor variance application MV-03-23 for 13 Main Street with no conditions