Cavan Monaghan public meetings in 2024

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on December 20, 2024. The agenda consists of standard procedural items and a discussion on revising the township's 2025 budget request. No other decisions or proposals are listed.

• Revision of 2025 Budget Request (discussion)

The Municipal Revitalization and Heritage Advisory Committee voted to withdraw its previous budget requests from September and October 2024 and submit a revised request for the 2025 budget. The revised request includes $500 for Heritage Awards, $1,500 for Mural Restoration, $1,000 for Station Park Landscaping, $3,000 for cemetery signage, and new funding for a summer student for the Cultural Mapping Project, plus a $14,000 capital request with a $7,000 rollover for Station Park Signage. The motion carried 3-1 with Mayor Graham abstaining.

• Withdrew previous budget requests from Sept 12 and Oct 28, 2024 meetings (3-1, Graham abstained)
• Approved revised 2025 operating budget request: $500 Heritage Awards, $1,500 Mural Restoration, $1,000 Station Park Landscaping, $3,000 cemetery signage, summer student funding (3-1)
• Approved 2025 capital budget request of $14,000 with $7,000 rollover for Station Park Signage (3-1)

Regular Council

The Cavan Monaghan Township Council will consider several by-laws, including a new user‑fees by‑law, a pre‑consultation by‑law, and updates to municipal addressing and highway designation. Reports on finance, public works, fire training, and capital projects will be presented. The meeting also includes a closed‑session update on the Millbrook Arena and a delegation from Peterborough Regional Airport.

• By‑law No. 2024‑68 to impose and consolidate user fees and charges
• By‑law No. 2024‑67 pre‑consultation by‑law for development proponents
• By‑law No. 2024‑69 to assume and dedicate Kennedy Drive as a public highway
• By‑law No. 2024‑70 to regulate municipal addressing for buildings and lots
• Report – Finance 2024‑14 2025 User Fees and Charges By‑law Update

Council approved several by-laws including the 2025 user fees and charges, a new pre-consultation by-law, the assumption of Kennedy Drive as a public highway, and an updated municipal addressing by-law. They also approved hiring a full-time Fire Training Officer (3-2 vote) and directed staff to investigate using the old Fire Hall site for parking and a mental health unit. All decisions were carried as recorded.

• Approved By-law 2024-68 imposing 2025 user fees and charges (carried)
• Repealed By-law 2023-37 and approved By-law 2024-67 pre-consultation by-law (carried)
• Approved By-law 2024-69 assuming Kennedy Drive as public highway (carried)
• Adopted By-law 2024-70 regulating municipal addressing (carried)
• Approved hiring full-time Fire Training Officer (3-2)
• Directed staff to investigate old Fire Hall site for downtown parking (carried)
• Directed staff to contact Mental Health and Wellness Mobile Unit about using old Fire Hall (carried)
• Received Peterborough Regional Airport update for information (carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss its 2024 work plan and 2025 meeting schedule. The session includes presentations on soil regeneration and nature conservation.

• Presentation by Norm Lamothe on Soil Regeneration and Agricultural Biochar Processing
• Presentation by Amanda Newell on 30 by 30 Nature Conservation Initiative
• Review of the Sustainability Advisory Committee Work Plan December 2024
• Discussion of the 2025 Meeting Schedule

The Sustainability Advisory Committee approved updates to its 2024 Work Plan and the 2025 Meeting Schedule, both by unanimous votes. It also received informational presentations on the 30 by 30 Nature Conservation Initiative and on soil regeneration and agricultural biochar processing. No other substantive decisions were made.

• Approved 2024 Work Plan updates (4-0)
• Approved 2025 Meeting Schedule (4-0)
• Received presentation on 30 by 30 Nature Conservation Initiative (5-0)
• Received presentation on Soil Regeneration and Agricultural Biochar Processing (5-0)

Regular Council

The Regular Council meeting will review several by‑laws, including an amendment to the Township Zoning By‑law (By‑law No. 2024‑63) affecting 988 County Road 10. It will also consider a borrowing by‑law (By‑law No. 2024‑64) and an interim realty tax levy by‑law (By‑law No. 2024‑65). A public meeting will discuss the PEB 2024‑55 Zoning By‑law Amendment for the same property. The agenda includes a closed‑session segment for privileged matters.

• By‑law No. 2024‑63 to amend the Zoning By‑law (ZBA 08‑24) for 988 County Road 10
• By‑law No. 2024‑64 authorizing temporary borrowing of funds
• By‑law No. 2024‑65 establishing the 2024 interim realty tax levy and penalties
• Public meeting to consider PEB 2024‑55 Zoning By‑law Amendment (988 County Road 10)
• Closed session items including a resolution to move into closed session and a corporate services report

Council approved a zoning by-law amendment to rezone a portion of 988 County Road 10 from Institutional Exception One (I-1) to Urban Residential One Subzone A Exception Six Holding Thirteen (UR1-A-6-H13), permitting single residential dwellings. The holding provision will be removed upon approval of an Official Plan Amendment. Council also passed by-laws for temporary borrowing and interim realty taxes, and appointed Saskia Mattern to the Millbrook Valley Trails Advisory Committee.

• Approved By-law 2024-63 rezoning 988 County Road 10 to UR1-A-6-H13 (carried)
• Passed By-law 2024-64 authorizing temporary borrowing of funds (carried)
• Passed By-law 2024-65 for 2024 interim realty taxes and penalties (carried)
• Appointed Saskia Mattern to Millbrook Valley Trails Advisory Committee (carried)
• Directed staff to make public Aird & Berlis letter to Kawartha Pine Ridge District School Board (carried)
• Approved minutes of November 18 and November 21, 2024 meetings (carried)
• Received library board and trails committee minutes (carried)
• Received verbal reports from council/committees (carried)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. It will discuss the November 2024 work plan and adopt the schedule for 2025 meetings and trail report assignments. Items for the next meeting will also be noted.

• Financial Report – presented by Chris Allison
• ORCA Report – presented by Meredith Carter
• Trail Report – presented by Brown/Fallis
• Work Plan – Millbrook Valley Trails Advisory Committee Work Plan November 2024
• 2025 Meeting and Trail Report Schedule – includes meeting schedule and report assignments

The Millbrook Valley Trails Advisory Committee approved updates to its work plan and the 2025 meeting and trail report schedules. It also received the financial and trail reports for information, noting trail issues such as fallen trees and protruding boardwalk planks. No substantive policy decisions were made; all items were routine approvals.

• Approved agenda as presented
• Approved minutes of October 28, 2024 meeting
• Received financial report for information
• Received trail report for information
• Approved updates to work plan
• Approved 2025 meeting and trail report schedules
• Added signage update item to January 27, 2025 agenda

Special Council Meeting

The Special Council will hear presentations on several advisory committee budgets and the first draft of the 2025 operating and capital budgets. Items include updates from MPAC, the Cavan Monaghan Public Library Board, the Millbrook Downtown Business Improvement Area, and the Millbrook Valley Trails Advisory Committee. A by‑law will be confirmed to formalize the meeting proceedings.

• MPAC Updates – presentation by Sarah Groves
• 2025 Cavan Monaghan Public Library Board budget presentation
• Millbrook Downtown Business Improvement Area 2025 proposed budget
• Millbrook Valley Trails Advisory Committee operating budget request 2025
• Finance 2024-13 1st Draft 2025 Operating and Capital Budgets presentation

Council received the first draft of the 2025 budget for discussion and directed staff to return with a revised budget in January 2025. They also approved allocating a 1% municipal residential tax levy increase to a new Parkland General Reserve Fund and transferring existing reserve balances into it. Several presentations were received for information, and one was deferred.

• Approved allocating 1% municipal residential tax levy increase to new Parkland General Reserve Fund (carried)
• Approved closing Municipal Council Grant Reserve and transferring $57,050 to Parkland General Reserve Fund (carried)
• Approved closing committed Parkland Reserve Fund (City of Peterborough) and transferring $42,875 to Parkland General Reserve Fund (carried)
• Received 1st Draft 2025 Budget for discussion and directed staff to return with revised budget in January 2025 (carried)
• Deferred Millbrook Downtown BIA presentation to 2nd Draft 2025 Budget Meeting (carried)
• Received MPAC, Library, Trails, MRHAC, and Sustainability presentations for information (carried)

Regular Council

The Regular Council meeting on November 18, 2024 will consider several reports and two by‑law motions. Items include adopting By‑law No. 2024‑58 to establish a Telecommunications Structures Procedure Policy and adopting By‑law No. 2024‑60 to temporarily exempt lands on Coldbrook Drive (Plans 45M‑259 and 9M‑733) from Part Lot Control. The council will also receive a structural assessment report for the former Millbrook standpipe and a capital project status report. A correspondence item presents the County of Peterborough “Solve the Crisis” motion for consideration.

• Adopt By‑law No. 2024‑58 – Telecommunications Structures Procedure Policy
• Adopt By‑law No. 2024‑60 – temporary Part Lot Control exemption for Coldbrook Drive (Plans 45M‑259, 9M‑733)
• Review Public Works report on structural assessment of former Millbrook standpipe
• Review CAO Capital Project Status report (November 18 2024)
• Consider County of Peterborough “Solve the Crisis” motion (correspondence for action)

Council approved a motion calling on the province to declare homelessness a health priority and create a task force. It also approved a by-law to temporarily lift part-lot control on Coldbrook Drive lands, supported a plan of subdivision and condominium at 1066 Syer Line, and adopted a new telecommunications structures policy.

• Approved motion urging province to make homelessness a health priority (carried)
• Approved By-law 2024-60 to temporarily lift part-lot control on Coldbrook Drive lands (carried)
• Supported plan of subdivision 15T-23004 and condominium 15CD-23001 at 1066 Syer Line (carried)
• Adopted By-law 2024-58, Telecommunications Structures Procedure Policy (carried)
• Amended road occupancy permits for Christmas in the Village on Dec 7, 2024 (carried)
• Directed staff to explore enhancing King Street crosswalk near Cenotaph with Legion (carried)
• Received reports on public works, PEB third quarter, and CAO capital status (carried)

Regular Council

The Cavan Monaghan Regular Council will consider adopting By‑law No. 2024‑58, which establishes a Telecommunications Structures Procedure Policy. The meeting also includes a presentation of the township’s 2023 financial statements by auditors, a delegation offering suggestions for the 2025 budget and strategic plan, and a report on the 2023 reserves and development charge reserve funds. A confirming by‑law (No. 2024‑59) will be passed to record the proceedings of this meeting.

• Adopt By‑law No. 2024‑58 to create a Telecommunications Structures Procedure Policy
• Pass By‑law No. 2024‑59 confirming the meeting’s proceedings
• Presentation of 2023 financial statements and post‑audit report by Baker Tilly
• Delegation from John Fallis with suggestions for the 2025 budget and strategic plan
• Report on 2023 reserves and development charge reserve funds

Council approved the 2023 Consolidated Financial Statements following a presentation from auditors. Members also deferred a decision on a new Telecommunication Structures Procedure Policy, requesting staff to adjust the notification radius and add signage requirements.

• Approved 2023 Consolidated Financial Statements (R-2024-286)
• Approved minutes from October 21, 2024 meeting (R-2024-289)
• Approved Millbrook Valley Trails Advisory Committee minutes (R-2024-290)
• Approved Emergency Management Program Committee minutes (R-2024-291)
• Deferred Telecommunication Structures Procedure Policy (R-2024-293)
• Passed confirming By-law No. 2024-59 (R-2024-295)

Sustainability Advisory Committee

The Sustainability Advisory Committee meeting scheduled for November 1, 2024, was cancelled due to a lack of quorum.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will review financial and trail reports, discuss the 2025 budget, and adopt a work plan for October 2024.

• Review of September 23, 2024 minutes
• Financial report presentation
• 2025 budget discussion
• Work plan adoption for October 2024
• Bridge dedication item

The Millbrook Valley Trails Advisory Committee approved spending limits for new trail signs and requested 2025 operating and capital budget amounts, including $15,000 to replace a bridge. It also added work plan items to develop policies on trail construction/maintenance and trail dedications. All motions carried unanimously.

• Approved $500 upset limit for wood and materials for two new trail signs
• Approved $1,000 upset limit for design and creation of new trailhead signs
• Requested $4,800 for Materials and Supplies and $2,000 for Contracted Services in 2025 Operating Budget
• Requested $15,000 capital project to replace bridge near Old Millbrook School
• Added work plan item to develop Trails Construction and Maintenance Policy
• Added work plan item to develop policy on dedicating trail portions to community members
• Approved work plan updates

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on October 28, 2024. After standard procedural items, the committee will provide an update on the township's proposed budget for 2025. No decisions or votes are listed on the agenda.

• 2025 Proposed Budget Discussion Update

The Municipal Revitalization and Heritage Advisory Committee approved a revised 2025 budget request that includes one capital item: the Station Park Signage Project. The committee also requested a rollover of $7,000 in previously approved funding and an additional $7,000 from the 2025 Capital Budget for the project. No other substantive decisions were made.

• Approved revised 2025 budget request including Station Park Signage Project (carried)
• Requested rollover of $7,000 previously approved funding for Station Park Signage (carried)
• Requested additional $7,000 from 2025 Capital Budget for Station Park Signage (carried)

Regular Council

The council will approve the agenda, consider reports on a provincial planning statement, a storm sewer construction project on Brookside Street, and the CAO capital project status. It will adopt By-law No. 2024-56 to regulate traffic and parking, and confirm the meeting proceedings with By-law No. 2024-57. A closed session will be held for personnel and labour matters.

• By-law No. 2024-56 to regulate traffic and parking within the township
• Report – Public Works 2024-22 RFQ PW-24-01 Brookside Street Storm Sewer Construction
• CAO Report and Capital Project Status (October 21, 2024)
• By-law No. 2024-57 confirming the proceedings of the October 21 meeting
• Resolution to move into Closed Session for personal and labour matters

Cavan Monaghan Council adopted a revised salary grid for non-union employees using a 60th percentile pay policy, effective November 1, 2024, following a pay equity review. Council awarded two phases of the Brookside Street Storm Sewer Construction to Nick Carchidi Excavating, totaling $95,551.60 and $123,661.70. Council also passed a traffic and parking by-law and received a verbal update that the Old Millbrook Arena at 4 Needlers Lane was closed on legal advice after a recent air quality test, with further air sampling underway.

• Adopted revised non-union salary grid at 60th percentile, effective Nov 1, 2024 (Carried)
• Awarded Brookside St. storm sewer Phase 1 to Nick Carchidi Excavating, $95,551.60 total (Carried)
• Awarded Brookside St. storm sewer Phase 2 to Nick Carchidi Excavating, $123,661.70 total (Carried)
• Passed By-law 2024-56 regulating traffic and parking (Carried)
• Received Non-Union Compensation Review Final Report from Gallagher Benefit Services (Carried)
• Received Report PEB 2024-48 on Provincial Planning Statement, 2024 (Carried)
• Received CAO Report and Capital Status (Carried)
• Received verbal update: Old Millbrook Arena closed on legal advice after air quality test (no vote recorded)

Regular Council

The Cavan Monaghan Council will consider two by‑laws authorizing the issuance of debentures totaling $3,356,728 for the Parks Public Works Millbrook Depot and the Public Works Operation Center. Additional items include a fair‑procurement by‑law, a report on the County Road Transfer Rationalization Policy, and a report on the proposed disposition of municipal land adjoining the fire station on Highlands Boulevard.

• By‑law No. 2024‑52: authorize $872,104 debentures for the Parks Public Works Millbrook Depot
• By‑law No. 2024‑53: authorize $2,484,624 debentures for the Public Works Operation Center
• By‑law No. 2024‑54: adopt a fair, transparent procurement policy for goods and services
• Report – Public Works 2024‑20: County of Peterborough Road Transfer Rationalization Policy
• Report – Public Works 2024‑15: Proposed surplus property development adjoining the fire station on Highlands Boulevard

Council passed a new Procurement of Goods and Services By-law (2024-54), replacing the previous purchasing by-law, in a 3-2 recorded vote. It also rejected two debenture by-laws for capital projects and directed staff to report alternative financing options. Council declared municipal property near the fire station surplus and directed staff to rezone it for three residential lots, with first right of refusal to Towerhill Developments. Several reports and minutes were received or approved, including a code of conduct complaint report made public.

• Adopted Procurement By-law 2024-54, repealing By-law 2020-22 (3-2)
• Declined By-law 2024-52 ($872,104 debenture for Parks & Public Works Depot)
• Declined By-law 2024-53 ($2,484,624 debenture for Public Works Operation Center)
• Directed staff to report back with alternative financial options for capital projects
• Declared municipal property adjoining fire station surplus and directed rezoning for 3 residential lots
• Directed staff to give Towerhill Developments first right of refusal on those lots
• Directed staff to bring water/wastewater operations in-house and complete accreditation
• Donated $2,500 equally to three local charities from Harvest Table Dinner

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will meet on September 23, 2024 to receive a financial report, an ORCA update, and a trail report. It will discuss the 2025 budget and review the September 2024 work plan, including completed bridge and boardwalk projects. The items are presented for discussion and no decisions are recorded in the agenda.

• 2025 budget discussion
• Review of September 2024 work plan
• Financial Report – Chris Allison
• ORCA Update – Meredith Carter
• Trail Report – Jackson/Hillsley (completed bridge and boardwalk PDFs)

The Millbrook Valley Trails Advisory Committee deferred its 2025 budget request decision to the October 28, 2024 meeting. The committee also approved updates to the 2024 work plan and added four items to the next meeting's agenda. All other items were routine approvals of minutes and informational reports.

• Deferred 2025 budget request decision to Oct. 28, 2024 (carried)
• Approved updates to the 2024 work plan (carried)
• Added four items to Oct. 28 agenda: signage/brochures, budget, committee scope, bridge dedication (carried)
• Approved minutes from Apr. 24, 2023, May 15, 2023, and Jun. 24, 2024 (carried)
• Received Financial Report for information (carried)
• Received ORCA update for information (carried)
• Received Trail Report for information (carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss the township’s 2025 sustainability budget, review sample materials for community tree‑planting projects, and consider its 2024 work plan.

• 2025 Budget Discussion – includes community tree planting project samples
• Review of Township of Douro‑Dummer Community Tree Planting Project Materials
• Review of Town of Ajax Full Service Backyard Tree Planting Materials
• Consideration of Sustainability Advisory Committee Work Plan 2024
• Approval of agenda and minutes from the July 19, 2024 meeting

The Sustainability Advisory Committee approved a request for $10,000 in the 2025 budget for Sustainable Community Initiatives and $5,000 for a new Rain Barrel Program. It also approved additional materials and updates to the 2024 work plan, including adding the Community Tree Planting Project. All motions carried unanimously.

• Approved 2025 budget request for $10,000 Sustainable Community Initiatives (5-0)
• Approved 2025 budget request for $5,000 Rain Barrel Program (5-0)
• Approved additional materials for 2024 work plan (5-0)
• Approved work plan updates adding Community Tree Planting Project (5-0)

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a collaborative workshop to discuss strategic priorities for the township. The session includes a presentation by Rob and Emily Adams of Town Hall Consulting.

• Collaborative Workshop #2 Strategic Priorities presentation by Town Hall Consulting
• By-law No. 2024-51 to confirm proceedings of the September 17, 2024 meeting

Council held a special meeting to participate in the second strategic planning workshop facilitated by Town Hall Consulting. The presentation was received, and a confirming by-law was passed. No substantive decisions were made; the final strategic plan is expected in December 2024.

• Approved agenda as presented (R-2024-250)
• Received presentation from Town Hall Consulting on Strategic Plan (R-2024-251)
• Passed By-law 2024-51 confirming proceedings (R-2024-252)
• Adjourned meeting at 2:49 p.m. (R-2024-253)

Regular Council

The Cavan Monaghan Township Council will consider By‑law No. 2024‑49, which authorizes a three‑year curbside waste collection contract with Withers Waste Management. The meeting also includes reports on the Baxter Creek assimilative capacity study, recommended updates to the Traffic and Parking By‑law, a three‑year waste management contract report, and a finance update on actual versus budget figures for January‑July 2024.

• By‑law No. 2024‑49 to execute a Waste Management Agreement with Withers Waste Management
• Report 2024‑19: Baxter Creek Assimilative Capacity Study
• Report 2024‑17: Recommended updates to Traffic and Parking By‑law No. 2022‑65
• Report 2024‑18: Waste Management three‑year contract with Withers Waste Management (2024‑2027)
• Report 2024‑10: Finance actual to budget for January‑July 2024

Council approved a three-year contract renewal with Withers Waste Management for curbside collection and disposal services from September 16, 2024 to September 16, 2027, and authorized the Mayor and Clerk to sign the related by-law. Council also approved a speed limit reduction on Zion Line from 80 km/hr to 60 km/hr between County Road 10 and Glamorgan Road, with a recorded vote of 3-2. Other items were received for information, including the Baxter Creek Assimilative Capacity Study and various reports.

• Approved 3-year waste management contract with Withers Waste Management (2024-2027)
• Approved speed limit reduction on Zion Line from 80 km/hr to 60 km/hr (3-2)
• Received Baxter Creek Assimilative Capacity Study presentation for information
• Received Millbrook-Cavan Historical Society delegation for information
• Approved minutes of September 3 and September 9, 2024 meetings
• Received Public Works Report 2024-19 (Baxter Creek) for information
• Received Actual to Budget Report for January-July 2024
• Received CAO Report and Capital Status for information

Special Council Meeting - Education Workshop

The Township of Cavan Monaghan is holding a special council meeting for an educational workshop. The session features a presentation from Landscape Planning Limited regarding the Downtown Park.

• Educational workshop presentation by John Shank and Greg Baskin of Landscape Planning Limited regarding the Downtown Park
• By-law No. 2024-48 to confirm the proceedings of the September 16, 2024, special meeting

Council and staff participated in an educational session with Landscape Planning Limited to discuss the development of a community park on the Millbrook Arena lands. The session covered the project process, survey results, and potential park features, including road access, event structures, and parking. No formal park plans were approved; the presentation was received for information.

• Approved agenda for the special meeting (R-2024-231)
• Received Millbrook Arena park presentation for information (R-2024-232)
• Passed By-law No. 2024-48 to confirm meeting proceedings (R-2024-233)
• Adjourned meeting at 9:52 a.m. (R-2024-234)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will review the township's proposed 2025 budget. Members will examine the 2024 advisory work plan and consider the schedule for 2025 meetings. A financial report will be presented by Karen Ellis.

• 2025 Budget Discussion
• Review of Municipal Revitalization and Heritage Advisory Work Plan 2024
• Presentation of Financial Report by Karen Ellis
• Adoption of 2025 Meeting Schedule
• Approval of the agenda

The Municipal Revitalization and Heritage Advisory Committee approved its 2025 budget request, including funds for heritage awards, mural restoration, landscaping, cemetery restoration, a signage project, and a summer student. The committee also adopted the 2025 meeting schedule and received the financial report for information. No other substantive decisions were made.

• Approved 2025 budget request including $500 Heritage Awards, $1,500 Mural Restoration, $1,000 Station Park Landscaping, $740 Cemetery Restoration, $7,000 Signage Project, and summer student funding (carried)
• Adopted 2025 meeting schedule (carried)
• Received financial report for information (carried)

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a special session to conduct a collaborative workshop regarding the Cavan Monaghan Strategic Plan 2024 and Beyond. The meeting includes a closed session and the passing of a confirming by-law.

• Collaborative Workshop #1 - Cavan Monaghan Strategic Plan 2024 and Beyond
• By-law No. 2024-47 to confirm proceedings of the September 9, 2024 special meeting

Council and staff participated in a facilitated strategic planning workshop led by Town Hall Consulting, with no formal decisions made. The agenda and a confirming by-law were approved, and the meeting adjourned.

• Approved agenda as presented (R-2024-228)
• Passed By-law 2024-47 confirming proceedings (R-2024-229)

Regular Council

The Regular Council meeting will review the PEB 2024-44 report on the Burkholder Zoning By-law Amendment (ZBA-07-24) and consider By-law No. 2024-45 that amends the zoning for 1115 Deyell Line. A Public Works report on single‑sourcing the Larmer Line culvert relining will also be presented. The Otonabee Region Conservation Authority will give an update, and a delegation from Horseshoe Bay Resort will request a zoning amendment adjustment.

• Report PEB 2024-44 Burkholder Zoning By-law Amendment (ZBA-07-24)
• By-law No. 2024-45 Zoning By-law Amendment 1115 Deyell Line (Burkholder)
• Report – Public Works 2024-16 Single Sourcing Larmer Line Culvert Relining
• Presentation – Otonabee Region Conservation Authority Updates
• Delegation request – Zoning Amendment/Adjustment from Horseshoe Bay Resort

Council approved a zoning by-law amendment (By-law 2024-45) to rezone a portion of 1115 Deyell Line from Oak Ridges Moraine Countryside (ORMCO) to Oak Ridges Moraine Countryside Exception Six (ORMCO-6), allowing increased lot coverage for two accessory structures. Council also approved a single-source contract for the Larmer Line culvert relining, received a delegation regarding 374 Carolyn Street, and declared September as Childhood Cancer Awareness Month.

• Approved By-law 2024-45 rezoning 1115 Deyell Line to ORMCO-6 (carried)
• Approved single-source procurement for Larmer Line culvert relining to Carchidi Excavating, $86,198.86 total (carried)
• Directed staff to work with Dean Del Mastro on legal non-conforming use review of 374 Carolyn Street (carried)
• Declared September as Childhood Cancer Awareness Month (carried)
• Donated $200 to Peterborough County Plowmen's Association (carried)
• Approved minutes of August 12, 2024 regular meeting (carried)
• Received Millbrook Downtown BIA Board minutes of June 13, 2024 (carried)
• Approved confirming by-law 2024-46 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application. The body will consider a report regarding a specific property and hear comments from the public.

• Minor Variance Application MV-07-24 for 14 Scout Crescent (PEB 2024-43)

The Committee of Adjustment approved a minor variance application (MV-07-24) for 14 Scout Crescent, allowing a larger lot coverage and reduced side yard setback to build a single detached dwelling. Approval was granted with conditions including a site plan, lot grading, drainage, tree planting, and compliance with the Environmental Impact Study, plus obtaining a Site Alteration Permit and an ORCA permit amendment. The motion to approve with conditions was carried.

• Approved minor variance MV-07-24 for 14 Scout Crescent (moved by Glover, seconded by Grant, carried)
• Approved minutes of July 4, 2024 meeting (moved by Grant, seconded by Glover, carried)
• Adjourned meeting at 9:35 a.m. (moved by Grant, seconded by Glover, carried)

Regular Council

The council will review a report on PEB 2024-39 J.K.R. Realty’s zoning by-law amendment for 2097 Whittington Drive during the public meeting. A closed‑session resolution will address the sale and redevelopment of municipally‑owned land at 1066 Syer Line. Presentations will include a road needs study update and a healthcare advancement briefing. A delegation request will be considered for use of the Millbrook Valley Trails.

• Report – PEB 2024-39 J.K.R. Realty – Zoning By‑law Amendment (ZBA‑06‑24) for 2097 Whittington Drive
• Resolution in closed session on sale and redevelopment of municipally‑owned lands 1066 Syer Line
• Report – Public Works 2024‑14 Road Needs Study Update
• Delegation request – Alex Schmidt – Ganny Enduro 2024 use of Millbrook Valley Trails
• By‑law No. 2024‑44 confirming the proceedings of the meeting held August 12, 2024

Council approved a zoning by-law amendment to permit a golf simulator as a secondary use at 2097 Whittington Drive, changing the zoning from Rural Employment (M2) to Rural Employment Exception Nine (M2-9). Council also adopted the 2024 Road Needs Study, awarded a data analysis contract, and supported a capital funding request for a new school in the Towerhill North development area.

• Approved zoning by-law amendment for 2097 Whittington Drive (M2 to M2-9) for golf simulator use
• Adopted the Cavan Monaghan 2024 Road Needs Study
• Awarded $24,860.00 contract to Aladaco Consulting Inc. for data analysis program
• Adopted revised Municipal Alcohol Policy effective August 2024
• Supported Kawartha Pine Ridge District School Board capital funding request for new school in Towerhill North
• Approved request to add Millbrook Zucchini Festival to 2024 Event Schedule and Insurance
• Approved sending letter to Premier of Ontario regarding utility service delays
• Approved Station Park signage project design concept

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss the 2024 Work Plan and the 2024 meeting schedule. The committee will also review the minutes from the May 17, 2024 meeting.

• 2024 Work Plan
• 2024 Meeting Schedule Discussion
• Minutes of the May 17, 2024 meeting

The Sustainability Advisory Committee approved additional materials and updates to its 2024 work plan, and adopted a new 2024 meeting schedule. The meeting was otherwise procedural, with no closed session or general business.

• Approved additional materials for the 2024 work plan (carried)
• Approved work plan updates discussed (carried)
• Adopted new 2024 meeting schedule as proposed (carried)

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for 923 Highway 7A. The committee will also review the minutes from the May 30, 2024 meeting.

• Minor Variance Application MV-06-24 at 923 Highway 7A
• Approval of May 30, 2024, meeting minutes

The Committee of Adjustment approved a minor variance application for the property at 923 Highway 7A. The approval allows the owner to keep an existing shipping container used for retail storage and reduces the required rear yard setback from 2.59 metres to 0.89 metres. The decision was carried without conditions after staff and several agencies indicated no objections.

• Approved minutes of May 30, 2024 meeting
• Approved minor variance MV-06-24 for 923 Highway 7A without conditions
• Adjourned meeting at 9:17 a.m.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is reviewing financial, ORCA, and trail reports. The meeting also includes discussions regarding MBT Signage on MVT Trails and the 2024 Work Plan.

• Financial Report from Chris Allison
• ORCA Update from Meredith Carter
• Trail Report from McDonald/Nachoff
• MBT Signage on MVT Trails
• 2024 Work Plan review

The Millbrook Valley Trails Advisory Committee received financial, ORCA, and trail reports for information. The committee noted that new wooden trail signs installed by Robert Jackson mean no additional signage is currently needed. They also added a new work item regarding invasive species management to the upcoming September work plan.

• Agenda approved (Carried)
• May 27, 2024 minutes approved (Carried)
• Financial Report received for information (Carried)
• ORCA Update received for information (Carried)
• Trail Report received for information (Carried)
• New work item added for invasive species management
• Meeting adjourned at 4:54 p.m. (Carried)

Regular Council

The Council will hold a public meeting regarding Official Plan and Zoning By-law Amendments for 401 Elgar Drive. The agenda also includes the 2025 budget timetable and discussions on water service agreements with Peterborough.

• Official Plan and Zoning By-law Amendments for 401 Elgar Drive
• Towerhill North Subdivision Agreement (15T-18002)
• Lisa Court Reconstruction tender (T-PW-24-04)
• Termination of Water & Wastewater Service Agreement with City of Peterborough
• 2025 Capital and Operating Budget Timetable

The Council approved several infrastructure projects, including the Lisa Court reconstruction and design plans for a new downtown park and community centre. Members also finalized the 2025 budget and meeting schedule, authorized a new 10-year funding agreement for community projects, and reinstated the municipal toilet rebate program.

• Appointed Zachary Thibaudeau to the B.I.A. Board of Management
• Awarded $52,821.85 contract for downtown park and community centre design
• Approved 2025 budget timetable and council meeting schedule
• Authorized 10-year Canada Community-Building Fund agreement
• Allocated $34,400 for Community Improvement Plan grants
• Awarded $1,054,758.38 contract for Lisa Court reconstruction
• Authorized termination of water/wastewater agreement with Peterborough
• Approved $141,091.18 for Millbrook SCADA system upgrades

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee approved its 2024 work plan and accepted two mural design concepts for consideration. The committee will form a sub-committee to finalize the mural design.

• Approved the 2024 work plan and updates
• Accepted Mural Concepts A and B for consideration
• Received the financial report for information
• Approved March 21, 2024 meeting minutes

Regular Council

Cavan Monaghan Council will vote on several by-laws including the 2024 tax levy, special services levy, and a new building bylaw. They will also consider a report on selling municipal property adjoining the fire station on Highlands Boulevard and a request to purchase an unopened road allowance. A report on developing a 2025-2030 corporate strategic plan is also on the agenda.

• By-law 2024-34: adoption of 2024 tax rates and levy
• By-law 2024-35: special services levy for 2024
• By-law 2024-36: BIA levy and collection of special charges for 2024
• Report on proposed disposition of municipal property adjoining the fire station on Highlands Boulevard
• Request to purchase unopened road allowance Concession 3, Pt Lot 6 and 7

The Township of Cavan Monaghan Council approved the 2024 tax rate, special services, and Business Improvement Area levies. They also passed a new by-law for administering the Building Code Act and awarded a contract for a corporate strategic plan. Council deferred decisions on land adjacent to the fire station and directed staff to review a request to purchase an unopened road allowance.

• Approved 2024 tax, special services, and BIA levy by-laws
• Approved Building By-law No. 2024-33 for Building Code Act enforcement
• Awarded Corporate Strategic Plan contract to Town Hall Consulting Inc. for $26,619.41 total
• Deferred options for Township lands adjacent to Fire Station on Highlands Boulevard
• Directed staff to review Gary Thomson's request to purchase Unopened Road Allowance Concession 3, Pt Lot 6 and 7
• Passed By-laws 2024-33 through 2024-36 (Building Code, Tax Levy, Special Services, BIA)
• Passed Confirming By-law No. 2024-37

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications: one at 19 McGuire Drive and another at 6 Anne Street. The meeting includes approval of previous minutes and public comment periods.

• Report PEB 2024-28: 19 McGuire Drive minor variance application (MV-04-24)
• Report PEB 2024-29: 6 Anne Street minor variance application (MV-05-24)
• Approval of minutes from April 24, 2024 meeting

The Committee of Adjustment approved two minor variance applications for residential properties in Millbrook. One allows for a rear yard deck and the other for an attached garage.

• Approved minor variance MV-04-24 for a deck at 19 McGuire Drive (Carried)
• Approved minor variance MV-05-24 for an attached garage at 6 Anne Street (Carried)
• Approved minutes from the March 14, 2024 meeting as amended (Carried)

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss routine business including a financial report, an ORCA update, trail reports, and a 2024 work plan. The agenda is largely procedural with no major decisions or public hearings listed.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by D'Agostino/Wall
• Discussion of 2024 work plan
• MBT signage on MVT trails

The committee approved the minutes from the April 22, 2024 meeting and received a trail report for information. Members discussed the 2024 Work Plan and received updates on trail finances and ORCA permits.

• Approved May 27, 2024 agenda (7-0)
• Approved April 22, 2024 meeting minutes (7-0)
• Received Trail Report for information (7-0)
• Deferred MBT Signage on MVT Trails until next meeting

Regular Council

Council will consider several by-laws, including updates to heritage designations for four Millbrook properties and a loan application for capital works. A tender for upgrades to the Millbrook Wastewater Treatment Plant wet well is also up for approval. The meeting includes reports on a mitigation agreement for a planning application and a capital project status update.

• By-laws to repeal and replace heritage designations for 1 Dufferin Street, 22 King Street East, 74 King Street East, and 6 Gravel Road in Millbrook
• Tender approval for Millbrook Wastewater Treatment Plant wet well upgrades (T-PW-24-03)
• By-law to authorize a long-term debenture application to Ontario Infrastructure and Lands Corporation (OILC) for capital work financing
• Report on an Environmental Impact Mitigation Measures Agreement for application B-176-22 (McCamus)
• Report on the application of a long-term debenture to OILC

Council approved long-term financing for the Millbrook Depot and Cavan Public Works Operation Center. They also awarded a wastewater treatment plant contract and updated several heritage designations in Millbrook.

• Authorized $872,104 OILC debenture for Millbrook Depot (Carried)
• Authorized $2,484,624 OILC debenture for Cavan Public Works Operation Center (Carried)
• Approved By-law No. 2024-26 for Environmental Impact Mitigation Measures Agreement with Mary Ellen and Robert McCamus (Carried)
• Approved By-laws 2024-27 through 2024-30 to repeal and replace heritage designations for 1 Dufferin St, 22 King St E, 74 King St E, and 6 Gravel Rd (Carried)
• Awarded Millbrook Wastewater Treatment Plant wet well upgrades to Peak Construction Ltd for $78,987.00 total (Carried)
• Approved $32,651.04 from Wastewater Reserves for wet well upgrades (Carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss a report on tree-protection bylaws and policies for Ontario municipalities, prepared with the Baxter Creek Watershed Alliance and Trent Community Research Center. The meeting also includes approval of the agenda, acceptance of a resignation, and a 2024 workplan discussion.

• Report on Protecting and Conserving the Trees in Ontario Municipalities: Assessment and Implementation of By-laws and Policies
• Resignation of Cath D'Amico and welcome of Amanda Newell
• 2024 Workplan and communications resources for sustainability initiatives
• Minutes of the March 15, 2024 meeting

The Sustainability Advisory Committee approved its 2024 work plan and updates. The committee also accepted the resignation of Cath D'Amico and welcomed Amanda Newell as a new member. Reports on tree conservation policies in Ontario municipalities were received for information.

• Approved 2024 work plan and updates (5-0)
• Accepted resignation of Cath D'Amico (4-0)
• Welcomed Amanda Newell to the committee
• Received tree conservation reports for information (5-0)
• Approved minutes from March 15, 2024 meeting (4-0)

Regular Council

Council will consider several reports and by-laws, including the purchase of 1861 Moncrief Line (CAO 2024-03), awarding a design-and-install contract for a splash pad at the Cavan Monaghan Community Centre (RFP-PF-24-01), and renewing a franchise agreement with Enbridge Gas Inc. (By-law 2024-22). Other items include a paging services agreement for the fire department, a community festival designation for 4th Line Theatre's 2024 summer season, and a report on municipal election costs from 2010 to 2022. The meeting also includes closed-session discussions on the Moncrief Line acquisition and a committee appointment.

• Report CAO 2024-03: Purchase of 1861 Moncrief Line
• RFP-PF-24-01: Splash pad design and installation at Cavan Monaghan Community Centre
• By-law 2024-22: Franchise agreement renewal with Enbridge Gas Inc.
• By-law 2024-24: Radio services agreement with Bell Mobility and five neighbouring townships
• Report Finance 2024-04: Actual-to-budget comparison for January–March 2024

The Township of Cavan Monaghan Council approved contracts for a community centre splash pad and road surface treatments. They also authorized a radio services agreement with Bell Mobility and designated the 4th Line Theatre's summer season as a community festival. Several by-laws regarding gas franchises and planning authority were passed.

• Awarded splash pad design/installation to ABC Recreation for $254,054.45 total
• Awarded road surface treatment to Miller Paving Limited for $372,093.17 net
• Approved $8,215.03 addition of Buckland Drive to surface treatment program
• Authorized Radio Services Agreement with Bell Mobility (5-0 vote)
• Designated 4th Line Theatre 2024 Summer Season as a Community Festival
• Authorized Harvest Table Dinner on Needler's Lane for Sept 13, 2024
• Passed By-law 2024-22 authorizing Enbridge Gas franchise agreement
• Passed By-law 2024-23 delegating Planning Act authority to staff

Committee of Adjustment

The Committee of Adjustment approved two minor variance applications with conditions. One allows for a high entrance archway on Ski Hill Road, and the other permits reduced setbacks for an accessory building on Campbell Avenue.

• Approved minutes from March 14, 2024 meeting (Carried)
• Approved minor variance MV-01-24 for a 17-metre high entrance archway at 708 Ski Hill Road with conditions (Carried)
• Approved minor variance MV-03-24 for reduced rear and side yard setbacks at 1855 Campbell Avenue with conditions (Carried)

Millbrook Valley Trails Advisory Committee

The agenda is mostly procedural, with approval of minutes, a financial report, and updates on trails, the Grand Trunk, Distillery Street entrance sign, tree replacement, bridge dedication, Hope Mill, battery purchase, brochure holder options, and workday planning. No decisions or dollar amounts are specified.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by Brown/Fallis
• Grand Trunk update by Robert Jackson
• Distillery Street entrance sign update by Robert Jackson

The Millbrook Valley Trails Advisory Committee approved four specific purchases: wood from Hope Mill (up to $1,000), one extended life battery, materials for brochure holders (up to $1,200), and BBQ supplies for a workday (up to $400). The committee also received updates on trail finances, ORCA tree seedlings, and bridge/boardwalk permits, while deferring a discussion on new signage to the next meeting.

• Approved purchase of wood from Hope Mill with $1,000 limit
• Approved purchase of one new extended life battery
• Approved purchase of brochure holder materials with $1,200 limit
• Approved purchase of BBQ food/supplies for workday with $400 limit
• Received financial, ORCA, and trail reports for information
• Deferred discussion on MBT signage to next meeting

Regular Council

The Township of Cavan Monaghan Regular Council meeting on April 15, 2024, includes a presentation from the Kawartha Pine Ridge District School Board on accommodation and boundary planning for City and County of Peterborough schools, and a delegation from paramedic chiefs on Peterborough County/City Paramedic Services and community program updates. Reports include the first quarter 2024 activity report for Planning, Economic Development and Building, a proposal for an additional Fishing Derby event in 2024, and a CAO report on capital project status. The meeting also covers minutes from the April 2 regular meeting and the Municipal Revitalization and Heritage Advisory Committee meeting of January 18, 2024.

• Presentation by Angela Lloyd on school accommodation and boundary planning for Peterborough schools
• Delegation from Chief Patricia Bromfield and Chief Randy Mellow on paramedic services and community program updates
• Report PEB 2024-20: First quarter 2024 activity report for Planning, Economic Development and Building
• Report PEB 2024-21: Proposal to add a Fishing Derby event in 2024
• CAO report and capital project status update

Council voted to send a letter opposing school boundary concepts A and D to the school board and provincial officials. They also authorized Road Occupancy Permits for the annual Children's Fishing Derby and requested that the Mount Pleasant Subdivision developer grade and seed designated parkland.

• Approved agenda (R-2024-105)
• Received school board presentation and directed staff to send letter opposing concepts A and d (R-2024-106)
• Received paramedic services presentation (R-2024-107)
• Approved minutes of April 2, 2024 regular meeting (R-2024-108)
• Approved Municipal Revitalization and Heritage Advisory Committee minutes of January 18, 2024 (R-2024-109)
• Received first quarter activity report for Planning, Economic Development and Building (R-2024-110)
• Authorized Road Occupancy Permits and Certificate of Insurance for Millbrook and District Lions Club Children's Fishing Derby on April 27, 2024 (R-2024-111)
• Directed staff to provide annual report on Peterborough Humane Society and request Mount Pleasant Subdivision developer grade and seed parkland (R-2024-112)

Regular Council

Council will vote on a subdivision agreement with Woodview Properties Inc. for Springville Heights and a temporary use agreement for a garden suite. A delegation will present the Child Care Growth Plan 2023-2026. Council will also consider tenders for slurry seal and a pickup truck, and a property acquisition at 78 King Street West.

• Subdivision agreement with Woodview Properties Inc. for Springville Heights (15T-21003)
• Temporary use agreement with Michelle Watson for a garden suite
• Delegation on Child Care Growth Plan 2023-2026 from City of Peterborough
• Tender approval for slurry seal (T-PW-24-01)
• Property acquisition at 78 King Street West

Council approved a $269,618.67 slurry seal contract with Duncor Enterprises Inc. and authorized a subdivision agreement for Springville Heights. They also passed by-laws to finalize a temporary use agreement for a garden suite and a new pickup truck purchase. A delegation regarding a child care growth plan was received for information.

• Approved Slurry Seal Tender T-PW-24-01 to Duncor Enterprises Inc. for $269,618.67 total
• Approved Pickup Truck Tender T-PW-24-02 to Peterborough Chrysler Jeep Dodge for $66,997.00
• Approved By-law 2024-19 authorizing Springville Heights Subdivision Agreement with Woodview Properties Inc.
• Approved By-law 2024-18 authorizing Temporary Use Agreement for Michelle Watson's Garden Suite
• Recognized Down Lane and Davenport Road as street names for Subdivision Application 15T-21003
• Received Child Care Growth Plan 2023-2026 delegation for information
• Approved minutes from March 18, 2024 meeting and various advisory committees
• Passed By-law 2024-20 confirming meeting proceedings

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to discuss financial reports, an ORCA update, and trail conditions. General business includes a CWF workday volunteer update, Ironwood spraying, and the Lower Medds bridge and boardwalk replacement. The committee will also plan 2024 workdays and review the 2024 work plan.

• Financial Report - Chris Allison
• ORCA Update - Meredith Carter
• Trail Report - McDonald/Nachoff
• Lower Medds Bridge and Boardwalk Replacement Update
• 2024 Work Plan review

The Millbrook Valley Trails Advisory Committee requested Council support to make a temporary reroute on the Baxter Creek Trail permanent. The committee also received financial, ORCA, and trail reports for information.

• Requested Council support to make the temporary Baxter Creek Trail reroute permanent (Carried)
• Approved February 26, 2024 meeting minutes (Carried)
• Received Financial Report for information (Carried)
• Received ORCA Update for information (Carried)
• Received Trail Report for information (Carried)

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet to discuss and review proposed draft heritage by-laws for four properties in Millbrook: 1 Dufferin Street, 6 Gravel Road, 22 King Street East, and 74 King Street East. The committee will also receive a financial report and a report on mural samples (PEB 2024-16), and discuss the 2024 workplan. No decisions are recorded on the agenda; all items are listed for discussion or review.

• Draft heritage by-laws for 1 Dufferin Street, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 6 Gravel Road, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 22 King Street East, Millbrook (By-law 2024-XX)
• Draft heritage by-laws for 74 King Street East, Millbrook (By-law 2024-XX)
• Report PEB 2024-16 on mural samples and 2024 workplan discussion

The Municipal Revitalization and Heritage Advisory Committee supported proposed draft heritage by-laws for four Millbrook addresses: 1 Dufferin Street, 6 Gravel Road, 22 King Street East and 74 King Street East. It also approved workplan updates, including adding a Cultural Mapping Review Project, and received a financial report noting no monies spent to date. On a mural report (PEB 2024-16), the committee agreed to continue preparing a design based on the original concept, use future signage as a template, place the mural as a stand-alone sign in the same general location of Station Trail, and bring further information to a future meeting. All motions carried; the meeting adjourned at 10:10 a.m.

• Supported proposed draft heritage by-laws for 1 Dufferin Street, 6 Gravel Road, 22 King Street East and 74 King Street East, Millbrook (carried)
• Approved workplan updates, including adding the Cultural Mapping Review Project (carried)
• Received financial report noting no monies spent to date (carried)
• Received Report PEB 2024-16 on mural samples; agreed to continue design based on original concept (carried)
• Agreed future signage be used as a template for future signage (carried)
• Agreed mural be a stand-alone sign in the same general location of Station Trail, not affixed to the building (carried)
• Agreed further mural information be brought to a future meeting (carried)
• Approved minutes of the January 18, 2024 meeting as presented (carried)

Regular Council

Cavan Monaghan council will consider several reports including a follow-up on a proposed telecommunication tower at 574 Carmel Line, upgrades to the Millbrook wastewater treatment plant, and a community festival designation for the 173rd Millbrook Fair. They will also review the 2023 statement of council remuneration and expenses, and appoint building inspectors via by-law.

• Proposed telecommunication tower at 574 Carmel Line – follow-up report
• Millbrook Wastewater Treatment Plant wet well pump upgrades
• Millbrook Wastewater Treatment Plant sand filter replacement
• 173rd Millbrook Fair – community festival designation
• 2023 statement of council remuneration and expenses

Cavan Monaghan council directed planning staff to issue a statement of concurrence to Spectra Point Inc. on behalf of Rogers Communication Inc. for a 90.0 metre (295 foot) guyed communications tower at 574 Carmel Line, with conditions on road works, erosion control, bird-friendly lighting, and a three-year expiry. Council also approved single-source purchases for the Millbrook Wastewater Treatment Plant: four Flygt sewage pumps from Xylem Canada Ltd for $68,158.85 total and replacement silica sand from C&M Environmental Technologies Inc. for $72,795.54 total. The 173rd Millbrook Fair was designated a municipally significant Community Festival with minimum police presence conditions, and Kathleen Shepherd was appointed a Building Inspector.

• Directed staff to issue statement of concurrence for 90.0m Rogers tower at 574 Carmel Line, with conditions (Carried)
• Approved single-source purchase of four Flygt sewage pumps from Xylem Canada Ltd, $68,158.85 total (Carried)
• Approved single-source purchase of silica sand from C&M Environmental Technologies Inc., $72,795.54 total (Carried)
• Designated 173rd Millbrook Fair a Community Festival, conditional on minimum police presence (Carried)
• Appointed Kathleen Shepherd as Building Inspector (Carried)
• Received 2023 Statement of Council Remuneration and Expenses Report (Carried)
• Received Peterborough County Official Plan Update report (Carried)
• Passed By-law 2024-16 appointing Building Inspectors and By-law 2024-17 confirming proceedings (Carried)

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss the Cavan Monaghan Climate Change Action Plan, including corporate and community initiatives, and consider its 2024 workplan and committee member recruitment.

• Review of Cavan Monaghan Climate Change Action Plan
• Corporate and community climate action initiatives and completed projects
• 2024 workplan for the Sustainability Advisory Committee
• Discussion on recruitment of committee members

The Committee approved its 2024 workplan and the minutes from the September 26, 2023 meeting. Members reviewed Corporate and Community Climate Change Action Plan initiatives, with staff tasked to update spreadsheets and prepare a community awareness campaign.

• Approved the meeting agenda
• Approved September 26, 2023 meeting minutes
• Approved 2024 workplan and updates

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (MV-02-24) for 9 Tupper Street, the site of the 4th Line Theatre. The meeting also includes approval of minutes from June 1, 2023, and other procedural items.

• Minor variance application MV-02-24 for 9 Tupper Street (4th Line Theatre)
• Approval of minutes from the June 1, 2023 meeting

The Committee of Adjustment approved a minor variance application for 9 Tupper Street to allow office and administration space on the ground floor and to recognize an existing tandem parking layout. The committee also approved the minutes from the June 1, 2023 meeting.

• Approved minor variance application MV-02-24 for 9 Tupper Street with conditions
• Approved minutes of the June 1, 2023 meeting

Regular Council

Council will hold a public meeting and consider a zoning by-law amendment for 1215 Carmel Line (Giroux application). They will also vote on appointing building inspectors, a pound services agreement with the Peterborough Humane Society, and a closed-session update on a proposed property acquisition.

• Public meeting and vote on Zoning By-law Amendment ZBA-04-24 for 1215 Carmel Line
• By-law 2024-14 to set terms for pound services with Peterborough Humane Society
• Closed session discussion on proposed property acquisition update
• Appointment of Building Inspector/By-law Enforcement Officers via By-law 2024-12
• Report on City of Peterborough cross-border servicing official plan amendment

Council approved a zoning by-law amendment to permit an existing accessory building at 1215 Carmel Line. The board also appointed a new Building Inspector/By-law Enforcement Officer and entered into a pound services agreement with the Peterborough Humane Society.

• Approved By-law No. 2024-13 to rezone 1215 Carmel Line to ORMCO-5 to permit existing accessory buildings
• Appointed Lauren Hood as Building Inspector/By-law Enforcement Officer
• Approved By-law No. 2024-14 for pound services agreement with Peterborough Humane Society
• Approved comments to City of Peterborough regarding cross-border servicing Official Plan Amendment
• Approved minutes of the Regular Meeting held February 20, 2024

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee approved an upset limit of $220.00 to buy tree seedlings from ORCA, and received its financial, ORCA, and trail reports for information. Members reviewed the 2024 work plan, with updates to be brought to next month's meeting. The agenda and the January 22, 2024 minutes were approved, and the meeting adjourned at 5:07 p.m. No closed session was held and no pecuniary interests were noted.

• Approved agenda as presented (carried)
• Approved January 22, 2024 minutes as presented (carried)
• Received 2024 Financial Report for information (carried)
• Approved $220.00 upset limit for ORCA tree seedling purchase (carried)
• Received ORCA Update for information (carried)
• Received Trail Report for information (carried)
• Reviewed 2024 work plan; updates to be incorporated next month (no vote recorded)
• Adjourned at 5:07 p.m. (carried)

Regular Council

Council will consider the final 2024 operating and capital budgets, including tax rate calculations. It will also vote on zoning by-law amendments for a temporary garden suite at the Watson property and official plan amendments for the Vargas and CSU subdivisions. A public meeting and public input sessions are scheduled for these planning items.

• Final 2024 operating and capital budget presentation with tax rate calculations
• Public meeting on a temporary garden suite zoning by-law amendment (Watson)
• Public input on Vargas Properties Inc. official plan amendment and plan of subdivision (OPA-04-21, 15T-21005)
• Public input on CSU Developments Inc. official plan amendment and plan of subdivision (OPA-03-21, 15T-21007)
• Proposed telecommunication tower at 574 Carmel Line

Council adopted the 2024 Operating, Capital, Environmental, and Water & Wastewater budgets. They also approved two Official Plan Amendments for subdivisions and a zoning change for a temporary garden suite.

• Approved 2024 Operating Budget of $10,697,850 and Capital Budget of $12,070,663 (3-2)
• Approved 3.37% Municipal Residential Tax Rate increase (3-2)
• Approved 2024 Environmental Budget of $528,690 and Water & Wastewater budgets (3-2)
• Approved By-law No. 2024-08 to permit a temporary garden suite at 584 Larmer Line
• Approved Official Plan Amendment No. 15 and supported Application 15T-21-005 (Vargas Properties Inc.)
• Approved Official Plan Amendment No. 16 and supported Application 15T-21-007 (CSU Developments Inc.)
• Defeated proposal for a 90-metre communications tower at 574 Carmel Line
• Directed staff to enter agreement with Peterborough Humane Society for Pound Keeper Services

Regular Council

The Cavan Monaghan Regular Council meeting on February 5, 2024, includes a report on road occupancy permits for 2024 events and a closed session to discuss appointments to the Municipal Revitalization and Heritage Advisory Committee and the BIA Board of Management, a personal matter, and a proposed property acquisition. The council will also consider correspondence from the County of Prince Edward regarding fire apparatus lifespan and a resident's concern about County Road 10 lane width and intersection safety. The meeting opens with a land acknowledgement and includes approval of previous meeting minutes.

• Report PEB 2024-04 on Road Occupancy Permits for 2024 Events
• Closed session items: committee/BIA board appointments, personal matter, proposed property acquisition
• Correspondence from County of Prince Edward re: expanding fire apparatus lifespan
• Correspondence from Yvette Hurley re: County Road 10 lane width and intersection with Fallis Line
• Confirmation of by-law 2024-07 for meeting proceedings

Cavan Monaghan Council approved Road Occupancy Permits for eight 2024 events and festivals in Millbrook, and agreed to send a letter asking Peterborough County to accelerate the County Road 10 Millbrook Corridor Study from 2025 to 2024. Council also appointed Catherine Buckham to the Municipal Revitalization and Heritage Advisory Committee and Stacey Knight to the Millbrook Downtown BIA Board of Management, and approved minutes from prior meetings. Council sent a letter of support for a County of Prince Edward resolution on fire apparatus lifespan. All recorded motions carried; no substantive items were denied or tabled.

• Approved Road Occupancy Permits for eight 2024 events/festivals in Millbrook (Carried)
• Directed a letter requesting Peterborough County accelerate the County Road 10 Millbrook Corridor Study from 2025 to 2024 (Carried)
• Appointed Catherine Buckham to the Municipal Revitalization and Heritage Advisory Committee and Stacey Knight to the BIA Board of Management for the 2022-2026 term (Carried)
• Approved minutes of the January 15, 2024 Regular Meeting and the January 25, 2024 Special Budget Meetings (Carried)
• Received Millbrook Downtown BIA Board minutes from June 1, July 6, August 10, September 14, October 5, November 2, November 9 and December 14, 2023 (Carried)
• Received Cavan Monaghan Public Library Board minutes of December 19, 2023 and Special Meeting minutes of January 9, 2024 (Carried)
• Approved a letter of support for the County of Prince Edward resolution to expand the life span of Fire Apparatus (Carried)
• Passed By-law No. 2024-07 confirming the proceedings of the February 5, 2024 meeting (Carried)

Special Council Meeting

This is a special meeting of Cavan Monaghan Council. The main items are a presentation on the Cavan Monaghan Public Library Board budget and a report on the 2nd draft of the 2024 operating and capital budgets. The meeting will also include a closed session and a confirming by-law. The agenda does not record any decisions made at this meeting.

• Presentation of the Cavan Monaghan Public Library Board Budget by CEO Karla Buckborough and Earl McLeod
• Report on the 2nd Draft 2024 Budget, including tax rate calculations and capital requests
• Closed Session
• By-law No. 2024-05 to confirm the proceedings of this meeting

At a special meeting on January 25, 2024, Cavan Monaghan Council received the 2nd Draft 2024 Budget Presentation and made two reductions to the draft capital budget. Council directed that the Splash Pad/Water Features estimated cost be cut to $230,000 from $250,000, reducing the 2024 municipal tax levy contribution by $20,000, and received word that the Cavan Monaghan Public Library Board will contribute $3,300 toward the $28,500 OMS Play Shade Structure, reducing the levy by the same amount. Council did not approve a Municipal Residential Tax Rate; instead it directed staff to make the changes and bring an updated report to a meeting that evening at 6:00 p.m. The meeting was then adjourned at 3:24 p.m.

• Received updated 2024 Operating and Capital Budget requests from the Cavan Monaghan Public Library Board for information (Carried)
• Supported adding revised Report Finance 2024-01 2nd Draft 2024 Budget Presentation (Carried)
• Directed reducing Splash Pad/Water Features capital budget estimate to $230,000 from $250,000, cutting the 2024 municipal tax levy contribution by $20,000 (Carried)
• Received the 2nd Draft 2024 Budget Presentation for information and directed staff to make the changes and bring an updated report to the 6:00 p.m. meeting (Carried)
• Passed By-law No. 2024-05 confirming the proceedings of the January 25, 2024 special meeting (Carried)
• Approved the meeting agenda as presented (Carried)
• Adjourned the special meeting at 3:24 p.m. (Carried)

Special Council Meeting

This special council meeting is primarily a closed session followed by a presentation of the second draft of the 2024 operating and capital budgets. Council will also hold a public meeting for input and consider a by-law to confirm the proceedings.

• Presentation of Finance 2024-01: 2nd Draft 2024 Budget, including tax rate calculations, budget summaries, and capital requests
• Public meeting for residents to speak on the budget or other matters
• Consideration of By-law No. 2024-06 to confirm the special meeting proceedings

The Township of Cavan Monaghan Council approved an amended 3.6% Municipal Residential Tax Rate increase to fund the 2024 Operating and Capital budgets. This decision follows a reduction from a previously proposed 3.9% increase, based on budget cuts made during an earlier meeting that day. The final budget report and approval are scheduled for February 20, 2024.

• Approved amended 3.6% Municipal Residential Tax Rate increase
• Approved adding amended Report Finance 2024-01 with updated 2nd Draft 2024 Budget
• Received 2nd Draft 2024 Budget Presentation amendment and public comments
• Passed By-law No. 2024-06 confirming special meeting proceedings
• Adjourned meeting at 8:06 p.m.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is meeting to approve minutes, receive financial and trail reports, and discuss general business including a new development trail update, a fence at Medds Trail, and the 2024 work plan. The meeting is open to the public and livestreamed.

• Financial report by Chris Allison
• ORCA update by Meredith Carter
• Trail report by Jackson/Hillsley
• New development trail update with maps
• 2024 work plan review

The Millbrook Valley Trails Advisory Committee approved the agenda and previous minutes. The committee voted to support the Parks and Facilities Capital request for the 2024 budget, with the final budget meeting scheduled for February 20, 2024. Reports on ORCA activities and trail status were received for information, and discussions occurred regarding fence repairs and new development trail connections.

• Approved agenda as presented
• Approved minutes from November 27, 2023
• Supported Parks and Facilities Capital request in 2024 budget
• Received Financial Report for information
• Received ORCA Update for information
• Received Trail Report for information
• Adjourned meeting at 5:48 p.m.

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet to review a financial report, discuss the 2024 budget and workplan, and consider a mural project. The agenda also includes a resignation and a terms of reference review.

• Financial report by Karen Ellis
• Resignation of Peter Ramsay and appointment of Chair
• Review of Terms of Reference
• 2024 Budget discussion and workplan
• Mural project presentation by Brigid Ayotte

The Municipal Revitalization and Heritage Advisory Committee elected Ashley Stewart as Chair and John Coliver as Vice-Chair. The committee approved its 2024 meeting schedule and work plan, which includes a Cultural Mapping Review Project. Members decided not to pursue a budget request for the Porch Light Project.

• Approved 2024 work plan and addition of Cultural Mapping Review Project
• Elected Ashley Stewart as Chair for 2022-2026 term
• Elected John Coliver as Vice-Chair for 2022-2026 term
• Accepted resignation of Peter Ramsay
• Decided not to pursue Porch Light Project budget request
• Approved 2024 Meeting Schedule
• Approved October 10, 2023 meeting minutes

Regular Council

The Township of Cavan Monaghan Regular Council meeting on January 15, 2024, will consider several reports and by-laws, including a fire dispatch renewal agreement and the removal of a holding symbol from a property. Council will also receive a delegation from the Millbrook & Cavan Historical Society and hear updates on fire station and capital projects.

• By-law 2024-01 to execute Fire Communications Services Agreement (dispatch renewal)
• By-law 2024-02 to remove Holding (H12) symbol from lands in Lot 1, Concession 11, North Monaghan
• Report on Fire Station Update (FD 2024-02)
• Delegation from Millbrook & Cavan Historical Society
• CAO Report and Capital Project Status

Council approved the closure of a portion of Ashley Crescent to allow land transfer to Woodview Properties Inc. They also authorized a regional fire communications agreement and removed a holding symbol from specific lands in North Monaghan.

• Approved By-law No. 2024-03 to close a portion of Ashley Crescent and transfer land to Woodview Properties Inc. (Carried)
• Approved By-law No. 2024-01 for a Fire Communications Services Agreement with several neighboring townships and the City of Peterborough (Carried)
• Approved By-law No. 2024-02 to remove holding symbol (H12) from lands in part of Lot 1, Concession 11, North Monaghan (Carried)
• Directed staff to report on costs of municipal elections from 2010, 2014, 2018, and 2022 (Carried)
• Approved minutes from December 18, 2023 Regular Council Meeting (Carried)
• Approved Millbrook Valley Trails Advisory Committee minutes from October 23, 2023 (Carried)