Cavan Monaghan public meetings in 2024

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on December 20, 2024. The agenda consists of standard procedural items and a discussion on revising the township's 2025 budget request. No other decisions or proposals are listed.

• Revision of 2025 Budget Request (discussion)

Regular Council

The Cavan Monaghan Township Council will consider several by-laws, including a new user‑fees by‑law, a pre‑consultation by‑law, and updates to municipal addressing and highway designation. Reports on finance, public works, fire training, and capital projects will be presented. The meeting also includes a closed‑session update on the Millbrook Arena and a delegation from Peterborough Regional Airport.

• By‑law No. 2024‑68 to impose and consolidate user fees and charges
• By‑law No. 2024‑67 pre‑consultation by‑law for development proponents
• By‑law No. 2024‑69 to assume and dedicate Kennedy Drive as a public highway
• By‑law No. 2024‑70 to regulate municipal addressing for buildings and lots
• Report – Finance 2024‑14 2025 User Fees and Charges By‑law Update

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss its 2024 work plan and 2025 meeting schedule. The session includes presentations on soil regeneration and nature conservation.

• Presentation by Norm Lamothe on Soil Regeneration and Agricultural Biochar Processing
• Presentation by Amanda Newell on 30 by 30 Nature Conservation Initiative
• Review of the Sustainability Advisory Committee Work Plan December 2024
• Discussion of the 2025 Meeting Schedule

Regular Council

The Regular Council meeting will review several by‑laws, including an amendment to the Township Zoning By‑law (By‑law No. 2024‑63) affecting 988 County Road 10. It will also consider a borrowing by‑law (By‑law No. 2024‑64) and an interim realty tax levy by‑law (By‑law No. 2024‑65). A public meeting will discuss the PEB 2024‑55 Zoning By‑law Amendment for the same property. The agenda includes a closed‑session segment for privileged matters.

• By‑law No. 2024‑63 to amend the Zoning By‑law (ZBA 08‑24) for 988 County Road 10
• By‑law No. 2024‑64 authorizing temporary borrowing of funds
• By‑law No. 2024‑65 establishing the 2024 interim realty tax levy and penalties
• Public meeting to consider PEB 2024‑55 Zoning By‑law Amendment (988 County Road 10)
• Closed session items including a resolution to move into closed session and a corporate services report

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will receive a financial report, an ORCA report, and a trail report. It will discuss the November 2024 work plan and adopt the schedule for 2025 meetings and trail report assignments. Items for the next meeting will also be noted.

• Financial Report – presented by Chris Allison
• ORCA Report – presented by Meredith Carter
• Trail Report – presented by Brown/Fallis
• Work Plan – Millbrook Valley Trails Advisory Committee Work Plan November 2024
• 2025 Meeting and Trail Report Schedule – includes meeting schedule and report assignments

Special Council Meeting

The Special Council will hear presentations on several advisory committee budgets and the first draft of the 2025 operating and capital budgets. Items include updates from MPAC, the Cavan Monaghan Public Library Board, the Millbrook Downtown Business Improvement Area, and the Millbrook Valley Trails Advisory Committee. A by‑law will be confirmed to formalize the meeting proceedings.

• MPAC Updates – presentation by Sarah Groves
• 2025 Cavan Monaghan Public Library Board budget presentation
• Millbrook Downtown Business Improvement Area 2025 proposed budget
• Millbrook Valley Trails Advisory Committee operating budget request 2025
• Finance 2024-13 1st Draft 2025 Operating and Capital Budgets presentation

Regular Council

The Regular Council meeting on November 18, 2024 will consider several reports and two by‑law motions. Items include adopting By‑law No. 2024‑58 to establish a Telecommunications Structures Procedure Policy and adopting By‑law No. 2024‑60 to temporarily exempt lands on Coldbrook Drive (Plans 45M‑259 and 9M‑733) from Part Lot Control. The council will also receive a structural assessment report for the former Millbrook standpipe and a capital project status report. A correspondence item presents the County of Peterborough “Solve the Crisis” motion for consideration.

• Adopt By‑law No. 2024‑58 – Telecommunications Structures Procedure Policy
• Adopt By‑law No. 2024‑60 – temporary Part Lot Control exemption for Coldbrook Drive (Plans 45M‑259, 9M‑733)
• Review Public Works report on structural assessment of former Millbrook standpipe
• Review CAO Capital Project Status report (November 18 2024)
• Consider County of Peterborough “Solve the Crisis” motion (correspondence for action)

Regular Council

The Cavan Monaghan Regular Council will consider adopting By‑law No. 2024‑58, which establishes a Telecommunications Structures Procedure Policy. The meeting also includes a presentation of the township’s 2023 financial statements by auditors, a delegation offering suggestions for the 2025 budget and strategic plan, and a report on the 2023 reserves and development charge reserve funds. A confirming by‑law (No. 2024‑59) will be passed to record the proceedings of this meeting.

• Adopt By‑law No. 2024‑58 to create a Telecommunications Structures Procedure Policy
• Pass By‑law No. 2024‑59 confirming the meeting’s proceedings
• Presentation of 2023 financial statements and post‑audit report by Baker Tilly
• Delegation from John Fallis with suggestions for the 2025 budget and strategic plan
• Report on 2023 reserves and development charge reserve funds

Sustainability Advisory Committee

The Sustainability Advisory Committee meeting scheduled for November 1, 2024, was cancelled due to a lack of quorum.

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will review financial and trail reports, discuss the 2025 budget, and adopt a work plan for October 2024.

• Review of September 23, 2024 minutes
• Financial report presentation
• 2025 budget discussion
• Work plan adoption for October 2024
• Bridge dedication item

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will meet on October 28, 2024. After standard procedural items, the committee will provide an update on the township's proposed budget for 2025. No decisions or votes are listed on the agenda.

• 2025 Proposed Budget Discussion Update

Regular Council

The council will approve the agenda, consider reports on a provincial planning statement, a storm sewer construction project on Brookside Street, and the CAO capital project status. It will adopt By-law No. 2024-56 to regulate traffic and parking, and confirm the meeting proceedings with By-law No. 2024-57. A closed session will be held for personnel and labour matters.

• By-law No. 2024-56 to regulate traffic and parking within the township
• Report – Public Works 2024-22 RFQ PW-24-01 Brookside Street Storm Sewer Construction
• CAO Report and Capital Project Status (October 21, 2024)
• By-law No. 2024-57 confirming the proceedings of the October 21 meeting
• Resolution to move into Closed Session for personal and labour matters

Regular Council

The Cavan Monaghan Council will consider two by‑laws authorizing the issuance of debentures totaling $3,356,728 for the Parks Public Works Millbrook Depot and the Public Works Operation Center. Additional items include a fair‑procurement by‑law, a report on the County Road Transfer Rationalization Policy, and a report on the proposed disposition of municipal land adjoining the fire station on Highlands Boulevard.

• By‑law No. 2024‑52: authorize $872,104 debentures for the Parks Public Works Millbrook Depot
• By‑law No. 2024‑53: authorize $2,484,624 debentures for the Public Works Operation Center
• By‑law No. 2024‑54: adopt a fair, transparent procurement policy for goods and services
• Report – Public Works 2024‑20: County of Peterborough Road Transfer Rationalization Policy
• Report – Public Works 2024‑15: Proposed surplus property development adjoining the fire station on Highlands Boulevard

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee will meet on September 23, 2024 to receive a financial report, an ORCA update, and a trail report. It will discuss the 2025 budget and review the September 2024 work plan, including completed bridge and boardwalk projects. The items are presented for discussion and no decisions are recorded in the agenda.

• 2025 budget discussion
• Review of September 2024 work plan
• Financial Report – Chris Allison
• ORCA Update – Meredith Carter
• Trail Report – Jackson/Hillsley (completed bridge and boardwalk PDFs)

Sustainability Advisory Committee

The Sustainability Advisory Committee will discuss the township’s 2025 sustainability budget, review sample materials for community tree‑planting projects, and consider its 2024 work plan.

• 2025 Budget Discussion – includes community tree planting project samples
• Review of Township of Douro‑Dummer Community Tree Planting Project Materials
• Review of Town of Ajax Full Service Backyard Tree Planting Materials
• Consideration of Sustainability Advisory Committee Work Plan 2024
• Approval of agenda and minutes from the July 19, 2024 meeting

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a collaborative workshop to discuss strategic priorities for the township. The session includes a presentation by Rob and Emily Adams of Town Hall Consulting.

• Collaborative Workshop #2 Strategic Priorities presentation by Town Hall Consulting
• By-law No. 2024-51 to confirm proceedings of the September 17, 2024 meeting

Special Council Meeting - Education Workshop

The Township of Cavan Monaghan is holding a special council meeting for an educational workshop. The session features a presentation from Landscape Planning Limited regarding the Downtown Park.

• Educational workshop presentation by John Shank and Greg Baskin of Landscape Planning Limited regarding the Downtown Park
• By-law No. 2024-48 to confirm the proceedings of the September 16, 2024, special meeting

Regular Council

The Cavan Monaghan Township Council will consider By‑law No. 2024‑49, which authorizes a three‑year curbside waste collection contract with Withers Waste Management. The meeting also includes reports on the Baxter Creek assimilative capacity study, recommended updates to the Traffic and Parking By‑law, a three‑year waste management contract report, and a finance update on actual versus budget figures for January‑July 2024.

• By‑law No. 2024‑49 to execute a Waste Management Agreement with Withers Waste Management
• Report 2024‑19: Baxter Creek Assimilative Capacity Study
• Report 2024‑17: Recommended updates to Traffic and Parking By‑law No. 2022‑65
• Report 2024‑18: Waste Management three‑year contract with Withers Waste Management (2024‑2027)
• Report 2024‑10: Finance actual to budget for January‑July 2024

Municipal Revitalization and Heritage Advisory Committee

The Municipal Revitalization and Heritage Advisory Committee will review the township's proposed 2025 budget. Members will examine the 2024 advisory work plan and consider the schedule for 2025 meetings. A financial report will be presented by Karen Ellis.

• 2025 Budget Discussion
• Review of Municipal Revitalization and Heritage Advisory Work Plan 2024
• Presentation of Financial Report by Karen Ellis
• Adoption of 2025 Meeting Schedule
• Approval of the agenda

Special Council Meeting - Strategic Planning Workshop

Council is meeting for a special session to conduct a collaborative workshop regarding the Cavan Monaghan Strategic Plan 2024 and Beyond. The meeting includes a closed session and the passing of a confirming by-law.

• Collaborative Workshop #1 - Cavan Monaghan Strategic Plan 2024 and Beyond
• By-law No. 2024-47 to confirm proceedings of the September 9, 2024 special meeting

Regular Council

The Regular Council meeting will review the PEB 2024-44 report on the Burkholder Zoning By-law Amendment (ZBA-07-24) and consider By-law No. 2024-45 that amends the zoning for 1115 Deyell Line. A Public Works report on single‑sourcing the Larmer Line culvert relining will also be presented. The Otonabee Region Conservation Authority will give an update, and a delegation from Horseshoe Bay Resort will request a zoning amendment adjustment.

• Report PEB 2024-44 Burkholder Zoning By-law Amendment (ZBA-07-24)
• By-law No. 2024-45 Zoning By-law Amendment 1115 Deyell Line (Burkholder)
• Report – Public Works 2024-16 Single Sourcing Larmer Line Culvert Relining
• Presentation – Otonabee Region Conservation Authority Updates
• Delegation request – Zoning Amendment/Adjustment from Horseshoe Bay Resort

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application. The body will consider a report regarding a specific property and hear comments from the public.

• Minor Variance Application MV-07-24 for 14 Scout Crescent (PEB 2024-43)

Regular Council

The council will review a report on PEB 2024-39 J.K.R. Realty’s zoning by-law amendment for 2097 Whittington Drive during the public meeting. A closed‑session resolution will address the sale and redevelopment of municipally‑owned land at 1066 Syer Line. Presentations will include a road needs study update and a healthcare advancement briefing. A delegation request will be considered for use of the Millbrook Valley Trails.

• Report – PEB 2024-39 J.K.R. Realty – Zoning By‑law Amendment (ZBA‑06‑24) for 2097 Whittington Drive
• Resolution in closed session on sale and redevelopment of municipally‑owned lands 1066 Syer Line
• Report – Public Works 2024‑14 Road Needs Study Update
• Delegation request – Alex Schmidt – Ganny Enduro 2024 use of Millbrook Valley Trails
• By‑law No. 2024‑44 confirming the proceedings of the meeting held August 12, 2024

Sustainability Advisory Committee

The Sustainability Advisory Committee is meeting to discuss the 2024 Work Plan and the 2024 meeting schedule. The committee will also review the minutes from the May 17, 2024 meeting.

• 2024 Work Plan
• 2024 Meeting Schedule Discussion
• Minutes of the May 17, 2024 meeting

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for 923 Highway 7A. The committee will also review the minutes from the May 30, 2024 meeting.

• Minor Variance Application MV-06-24 at 923 Highway 7A
• Approval of May 30, 2024, meeting minutes

Millbrook Valley Trails Advisory Committee

The Millbrook Valley Trails Advisory Committee is reviewing financial, ORCA, and trail reports. The meeting also includes discussions regarding MBT Signage on MVT Trails and the 2024 Work Plan.

• Financial Report from Chris Allison
• ORCA Update from Meredith Carter
• Trail Report from McDonald/Nachoff
• MBT Signage on MVT Trails
• 2024 Work Plan review

Regular Council

The Council will hold a public meeting regarding Official Plan and Zoning By-law Amendments for 401 Elgar Drive. The agenda also includes the 2025 budget timetable and discussions on water service agreements with Peterborough.

• Official Plan and Zoning By-law Amendments for 401 Elgar Drive
• Towerhill North Subdivision Agreement (15T-18002)
• Lisa Court Reconstruction tender (T-PW-24-04)
• Termination of Water & Wastewater Service Agreement with City of Peterborough
• 2025 Capital and Operating Budget Timetable