Central Saanich public meetings in 2021

Advisory Planning Commission

The Advisory Planning Commission will consider a development permit with variances for Marigold Phase III at 2520 Hackett Crescent, which includes a 6-storey condominium and 14 townhouses. The commission will provide comments on parking, traffic, and housing needs. The agenda also includes a proposal to change meeting start times to 4:00 p.m. in 2022.

• Development permit with variances for 2520 Hackett Crescent (Marigold Phase III: 6-storey condominium and 14 townhouses)
• Discussion of parking and electric vehicle infrastructure for the development
• Traffic mitigation around the Marigold development
• Proposal to change APC meeting start time from 7:00 p.m. to 4:00 p.m. in 2022

The Advisory Planning Commission unanimously supported the Marigold Phase III development at 2520 Hackett Cr., which includes a 6-storey condominium and 14 townhouses, and endorsed its parking, transportation, and EV amenities. The Commission also requested that a traffic study be completed prior to development (not incumbent on the project) and that a budget be created for active transportation improvements. Additionally, the Commission approved changing its meeting start time to 4:00 p.m. on a trial basis for three months.

• Supported Marigold Phase III proposal for housing needs (unanimous)
• Supported parking, transportation, and EV amenities for the application (unanimous)
• Requested Engineering awareness of intersection improvements at Mount Newton Cross Road and Lochside Drive, and Mount Newton Cross Road and East Saanich Road (unanimous)
• Encouraged a traffic study prior to development, not incumbent on the project (unanimous)
• Approved changing meeting start time to 4:00 p.m. on a trial basis for three months (unanimous)

Special (Open) Council

This is a special open council meeting where council will receive an update on the 2021 Asset Management Plan from the Director of Financial Services. The agenda also includes a proposal to change the January 10, 2022 regular council meeting start time to 6:00 p.m., and a motion to close the meeting to discuss labour relations.

• 2021 Asset Management Plan Update (report, pages 3-83)
• Motion to change January 10, 2022 Regular Council meeting start time to 6:00 p.m.
• Motion to close meeting under Community Charter s.90(1)(c) for labour relations

The special council meeting was largely informational, featuring a presentation on the 2021 Asset Management Plan update from Urban Systems and staff. Council unanimously approved changing the January 10, 2022 regular meeting start time to 6:00 p.m. The meeting then moved into a closed session for labour relations matters.

• Approved agenda as circulated (unanimous)
• Convened Committee of the Whole for asset management update (unanimous)
• Changed January 10, 2022 regular council meeting start time to 6:00 p.m. (unanimous)
• Closed meeting to public for labour relations discussion (unanimous)

Community Economic Recovery Task Force

The Community Economic Recovery Task Force is meeting to review the November meeting, hear presentations from BC Transit and the District of Central Saanich, and hold a breakout discussion on sector impacts and opportunities. The agenda includes discussion of a proposed Commercial Frontage Grant program and public realm improvements. The meeting is largely discussion-oriented with no formal decisions listed beyond approving the agenda and minutes.

• BC Transit presentation on Peninsula Local Area Transit Plan engagement summary
• District of Central Saanich presentation by Director of Planning and Building Services
• Discussion of Commercial Frontage Grant program: up to $5,000 per business, matched by owner, for commercial cores only
• Discussion of public-private partnerships for public realm improvements like Saanichton Bike N' Ride
• Discussion of potential trolley or e-bike rental service and employee commuting needs

The Community Economic Recovery Task Force met on December 7, 2021, and approved the agenda. They received presentations from BC Transit on the Peninsula Local Area Transit Plan and from District staff on the built environment. The group discussed a proposed Commercial Frontage Grant program (up to $5,000 matched by owners), public realm improvements, and potential mobility options like e-bike rentals and scooters. No formal decisions were made on these topics; the meeting was primarily informational and discussion-based.

• Approved the December 7, 2021 agenda (unanimous)
• Reviewed November 16, 2021 meeting minutes
• Received BC Transit presentation on Peninsula Local Area Transit Plan
• Received District presentation on built environment and land use studies
• Discussed Commercial Frontage Grant program (up to $5,000 matched by owner)
• Discussed public-private partnerships for public realm improvements
• Discussed potential e-bike rental and scooter pilot projects
• Scheduled next meeting for January 18, 2022

Regular Council Meeting

Central Saanich Council is meeting to consider several items, including a development permit application for a 6-storey condominium and 14 townhouses at 2520 Hackett Crescent, a borrowing bylaw for the Brentwood Bay sewer replacement, and a rezoning for 1741 Verling Avenue. Council will also discuss motions on electric vehicle charging stations and emergency preparedness, and may consent to a CRD climate action bylaw. The meeting includes a closed session for litigation and labour relations matters.

• Development permit with variances for Marigold Phase III at 2520 Hackett Crescent (6-storey condo and 14 townhouses)
• Loan Authorization Bylaw No. 2098 for Brentwood Bay Sewer Replacement
• Land Use Bylaw Amendment No. 2092 for 1741 Verling Avenue (rezoning and ALC non-farm use)
• CRD Bylaw No. 4468 seeking municipal consent for climate action and adaptation service requisition
• Motions on EV charging stations and emergency preparedness

Council unanimously decided not to consent to the CRD's Bylaw No. 4468 amending the regional climate action service requisition, and to seek leave to withdraw entirely from the service. Council also gave third reading to a rezoning bylaw for 1741 Verling Avenue, but then defeated a motion to rescind that third reading. A development permit application for 2520 Hackett Crescent was referred to the Advisory Planning Commission, and a motion was passed to ask staff to examine EV charging station incentives for the 2022 budget.

• Not consent to CRD Bylaw No. 4468 and seek withdrawal from the climate action service (carried unanimously)
• Referred development permit applications for 2520 Hackett Crescent to the Advisory Planning Commission (carried unanimously)
• Scheduled an Opportunity to be Heard for the 2520 Hackett Crescent applications (carried unanimously)
• Asked staff to have the developer of 2520 Hackett Crescent cost regular electrical outlets for each parking stall (carried unanimously)
• Gave first, second, and third reading to Loan Authorization Bylaw No. 2098 for the Brentwood Bay Sewer Replacement (carried unanimously)
• Gave third reading to Land Use Bylaw Amendment Bylaw No. 2092 for 1741 Verling Avenue (carried; opposed by Councillor King)
• Defeated a motion to rescind third reading of Bylaw No. 2092 (defeated; opposed by Mayor and Councillors Graham, Jensen, and Thompson)
• Approved the 2022 Meeting Calendar and appointed Councillor Graham as Alternate Director to the CRD Board (both carried unanimously)

Special (Open) Council

This is a special open council meeting. Council will review an update on the 2021-2022 strategic priorities and 2022 actions, then move into a closed session to discuss land acquisition/disposition and preliminary municipal service negotiations.

• 2021-2022 Council Strategic Priorities – 2022 Actions Update (report from CAO)
• Motion to close meeting under Community Charter s.90(1)(e) (land acquisition/disposition) and (k) (preliminary service negotiations)

Council approved allocating funds for the Commercial Frontage Program project from COVID Safe Restart funds, with an amendment requiring staff to bring forward any concerns about project eligibility to Council. Council also added Climate Resiliency Planning to the 2021-2022 Council Strategic Priorities under Invest in Climate Action and a Healthy Environment. Both decisions were carried unanimously in the Committee of the Whole and ratified by Council. The meeting then moved into a closed session for land and service negotiations.

• Approved the agenda as circulated (carried unanimously).
• Approved allocating funds for the Commercial Frontage Program from COVID Safe Restart funds, with an amendment that staff report eligibility concerns to Council (carried unanimously).
• Added Climate Resiliency Planning to the 2021-2022 Council Strategic Priorities (carried unanimously; opposed by Councillor Newton in Committee of the Whole, but carried unanimously in Council).
• Approved moving into a closed meeting for land acquisition/disposition and preliminary service negotiations (carried unanimously).

OCP Advisory Committee

The committee received updates and discussed proposed Peninsula Land Use Designations, including concerns about the term 'urban' and the need for definitions. They also reviewed the Keating Business District market analysis and future expansion policy. No formal decisions were made; the meeting was informational and procedural.

• Approved agenda as circulated (unanimous)
• Adopted minutes from September 22, 2021 meeting (unanimous)

Public Hearing

The public hearing was held for Land Use Bylaw Amendment No. 2092, which would rezone 1741 Verling Avenue to allow a large animal and specialty hospital. No public speakers came forward, and the hearing was closed without a decision. The minutes are not yet approved by Council.

• Public hearing held for rezoning application at 1741 Verling Avenue
• No public speakers at the hearing
• Hearing closed at 7:18 p.m. without a decision

Special (Open) Council

This is a special joint meeting of Central Saanich Council and the Police Board. They will hear a presentation on Brentwood Bay beach closures and related correspondence, receive information on the 2022 police budget and five-year plan, and consider a motion about dilapidated and abandoned boats in Brentwood Bay.

• Presentation and correspondence on Brentwood Bay beach closures, including from the Saanich Inlet Protection Society
• 2022 Central Saanich Police Budget and Five Year Plan (for information)
• Notice of motion regarding dilapidated and abandoned boats on Brentwood Bay, including a request for Coast Guard assessment and a letter to the Minister of Transport

This was an information-only special joint Council and Police Board meeting; no binding decisions were made. Council received presentations on Brentwood Bay beach closures and the 2022 Central Saanich Police budget and five-year plan. A previously approved motion on dilapidated boats in Brentwood Bay was noted for information. The meeting adjourned without any votes on substantive items.

• Approved the meeting agenda as circulated (carried unanimously).
• Received for information a presentation on Brentwood Bay beach closures.
• Received for information a presentation on the 2022 CS Police budget and five-year plan.
• Noted for information the previously approved motion on dilapidated and abandoned boats in Brentwood Bay.

Advisory Planning Commission

The Commission unanimously supported the parking, height, and setback variances for the Marigold Phase II rental apartment buildings at 2515 Hackett Cr., and recommended increasing EV chargers to match BC's EV share. It also unanimously supported extending rural housing rules to agricultural lands and recommended a 500 sq m cap on agricultural dwellings (opposed by one member) and allowing up to three dwellings in rural and agricultural zones (opposed by three members).

• Approved the agenda and adopted the September 15, 2021 minutes unanimously.
• Supported the parking variance for Marigold Phase II unanimously.
• Recommended increasing EV chargers to a percentage commensurate with BC's EV share unanimously.
• Supported the height variance for Marigold Phase II unanimously.
• Supported the setback variances for Marigold Phase II unanimously.
• Supported extending the status quo from rural to agricultural lands per staff recommendations unanimously.
• Recommended a maximum of 500 square meters for residential dwellings on agricultural land (carried, opposed by Megan Parrish).
• Supported allowing three dwellings as a maximum in rural and agricultural lands (carried, opposed by Allison Habkirk, Jim Rondeau, and Susan Zedel).

Community Economic Recovery Task Force

The Community Economic Recovery Task Force is meeting to review its terms of reference, discuss the local impact of the pandemic, and review an October workshop. Members will consider proposed themes—Built Environment, Economic Innovation, Social Health, and Municipal Role—to guide future meetings and engage in a roundtable discussion on recovery priorities.

• Review of Terms of Reference (attached)
• Discussion on local impact of the pandemic
• Review of October workshop
• Proposed themes: Built Environment, Economic Innovation, Social Health, Municipal Role
• Next meeting scheduled for December 7, 2021

The Community Economic Recovery Task Force met and approved the agenda and prior minutes. Members discussed the local impact of the pandemic, reviewed the October workshop, and proposed four themes (Built Environment, Economic Innovation, Social Health, Municipal Role) to guide future meetings. No formal decisions were made beyond routine approvals.

• Approved agenda as circulated (unanimous)
• Adopted October 19, 2021 minutes as circulated (unanimous)

Regular Council Meeting

Council unanimously approved applying for a $127,230.56 UBCM FireSmart grant to reduce wildfire risk, and endorsed the FireSmart initiative. They also gave third reading and adopted a rezoning for community gardens at 1233 Clarke Road, and approved a policy requiring council members to show proof of full vaccination to attend meetings in Council Chambers in person (opposed by Councillor Graham). Several other items were referred to committees or staff for further review.

• Approved UBCM FireSmart grant application for $127,230.56 (unanimous)
• Endorsed FireSmart Initiative and grant requirements (unanimous)
• Approved two utility box beautification projects with Saanichton Village and Brentwood Bay associations (unanimous)
• Renewed Community Service Agreements for one year; referred COVID-19 Restart Grant for Non-Profits to 2022 budget (unanimous)
• Increased Peninsula Streams 2022 contract to $37,500, funded by COVID-19 Restart Grant (unanimous)
• Referred development permit for 2515 Hackett Crescent to Advisory Planning Commission; required rental housing covenant (opposed by Councillor King)
• Adopted Land Use Bylaw Amendment No. 2087 for community gardens at 1233 Clarke Road (unanimous)
• Adopted policy requiring proof of full vaccination for in-person Council Chamber attendance (opposed by Councillor Graham)

Public Hearing

Central Saanich Council is holding a continued public hearing on three land use items: rezoning part of 1233 Clarke Road for a community garden, rezoning 7067 East Saanich Road for an 8-lot subdivision, and minor amendments to Land Use Bylaw 2072. The public can speak or submit written comments by noon on the hearing day. Council will decide at a future regular meeting.

• Rezoning 1233 Clarke Road from R-2 to P-1 for community gardens (Bylaw 2087)
• Rezoning 7067 East Saanich Road for 8-lot subdivision with 7 single-family lots and 1 duplex lot, plus development permit (Bylaw 2080)
• Minor amendments to Land Use Bylaw 2072 for R-1M, R-1S, R-1XS zones, accessible parking, and housekeeping (Bylaw 2093)

The Council held a public hearing on November 8, 2021, for three land use bylaws: a rezoning for community gardens at 1233 Clarke Road, a rezoning and development permit for an 8-lot subdivision at 7067 East Saanich Road, and minor amendments to Land Use Bylaw 2072. No speakers addressed the first and third items; one resident spoke on the second. The hearing was procedural only, and no votes or decisions were recorded.

• No decisions made; public hearing only
• Heard submissions on Bylaw 2087 (community gardens rezoning)
• Heard submissions on Bylaw 2080 (Harvest Ridge subdivision rezoning)
• Heard submissions on Bylaw 2093 (minor amendments to Land Use Bylaw 2072)

JOINT TASK FORCE ON SENĆOŦEN PLACE NAMING

The Joint Task Force on SENĆOŦEN Place Naming is meeting to organize itself, including electing co-chairs and adopting its terms of reference. The main substantive item is determining the scope of work and responsibilities for the task force, with a draft terms of reference attached for adoption.

• Election of co-chairs, one from Central Saanich and one from membership
• Adoption of draft Terms of Reference for the task force
• Discussion of meeting locations
• Next meeting scheduled for October 21, 2021

Special (Open) Council

This is a special open Council meeting held after a public hearing. The main business is adopting two bylaws (No. 2094 and No. 2095) that would grant permissive tax exemptions for 2022-2023, based on a report from the Director of Financial Services. The agenda also includes standard items like approval of minutes, public questions, and a motion to close the meeting for confidential matters.

• Adoption of Central Saanich Tax Exemption Bylaw 2094, 2021
• Adoption of Central Saanich Tax Exemption Bylaw 2095, 2021
• Motion to close meeting for personal information and negotiations with senior governments

The Central Saanich Council held a special meeting on October 25, 2021, and unanimously adopted two bylaws (2094 and 2095) for permissive tax exemptions for 2022-2023. The meeting also included reports from councillors on external meetings and a closed session for confidential matters. No other substantive decisions were made.

• Adopted Central Saanich Tax Exemption Bylaw 2094, 2021 (unanimous)
• Adopted Central Saanich Tax Exemption Bylaw 2095, 2021 (unanimous)
• Approved the meeting agenda (unanimous)
• Closed meeting to public for confidential matters (unanimous)

Public Hearing

The public hearing for the proposed rezoning of 1233 Clarke Road to allow community gardens was recessed to November 8, 2021, at 6:00 p.m. No public speakers came forward, and council discussed vermin control and fence height. No final decision was made on the rezoning.

• Recessed public hearing for Bylaw No. 2087 (1233 Clarke Road rezoning) to Nov. 8, 2021 (carried unanimously)

Community Economic Recovery Task Force

The Community Economic Recovery Task Force is meeting for a presentation and workshop led by the Community Economic Recovery Coordinator, covering the task force's purpose, defining targets, linking to the 2021-2022 Strategic Plan, data review, and exercises on stakeholders, scoping, and SWOT. The meeting also includes approval of the agenda, introductions, housekeeping, and scheduling the November meeting.

• Presentation and workshop by Community Economic Recovery Coordinator
• Discussion of implementation of the economic recovery strategy
• Review of ALR, zoning, and traffic map with business data
• Link to Central Saanich Strategic Plan 2021-2022
• Scheduling of November meeting

The Community Economic Recovery Task Force held its first meeting on October 19, 2021, approving the agenda and receiving a presentation from the Community Economic Recovery Coordinator on the task force's purpose, scope, and the District's strategic goals. Members participated in a workshop to identify opportunities for economic development, recovery, and resiliency, with staff to report back on ideas. No formal decisions were made; the next meeting was scheduled for November 16, 2021.

• Approved agenda for October 19, 2021 meeting (unanimous)
• Scheduled next task force meeting for November 16, 2021

Regular Council Meeting

Council will consider two notices of motion directing staff to prepare options for multi-family housing along Dignan Road, including a concept for higher-density zoning. It will also decide on a development permit for 1013 Verdier Avenue, first reading of tax exemption bylaws, and a rezoning for 1741 Verling Avenue. The meeting includes a closed session for labour relations and confidential negotiations.

• Development permit 1013 Verdier Ave (4 small lots, variances)
• Tax Exemption Bylaws 2094 and 2095 first three readings
• 1741 Verling Ave rezoning and ALC non-farm use application
• 6301 Elaine Way: $5,500 affordable housing + $5,500 general amenity contributions
• Dignan Road multi-family housing direction motions

Council gave second reading to a rezoning for a large animal hospital at 1741 Verling Avenue, referred it to a public hearing, and supported the ALC non-farm use application, with conditions including a 7.5m buffer and parking to the rear. It also introduced and gave three readings to permissive tax exemption bylaws for 2022-2023, adopted development procedures and delegation bylaw amendments, and directed staff to prepare a climate resiliency report on housing retrofits. Several other items were approved, including a contribution to amenity funds for a subdivision at 6301 Elaine Way and a waiver of lot frontage requirements.

• Approved second reading and public hearing referral for rezoning at 1741 Verling Avenue (animal hospital) (carried, opposed: King)
• Approved support for ALC non-farm use application for large animal hospital at 1741 Verling Avenue (carried, opposed: King)
• Introduced and gave first, second, and third readings to Tax Exemption Bylaws 2094 and 2095, 2021 (unanimous)
• Adopted Development Applications Procedures Bylaw Amendment Bylaw No. 2089 (carried, opposed: King)
• Adopted Delegation of Authority Bylaw Amendment Bylaw No. 2090 (carried, opposed: King, Newton)
• Approved $7,500 contribution to amenity funds for 6301 Elaine Way subdivision (unanimous)
• Approved waiver of 10% lot perimeter frontage requirement for Proposed Lot B at 6301 Elaine Way (carried, opposed: King)
• Directed staff to prepare climate resiliency report on housing retrofits (unanimous)

Board of Variance

The Central Saanich Board of Variance is meeting to approve the agenda and adopt minutes from the August 5, 2021 meeting. The main item of new business is a variance application for a property at 729 Stelly's Cross Road, requesting a fence height of 2.9m, which is 1.6m over the permitted maximum of 1.3m for a corner lot. Correspondence related to this application has been received as a late item.

• Variance request for 2.9m fence at 729 Stelly's Cross Road (1.6m over 1.3m permitted max for corner lot)
• Adoption of August 5, 2021 meeting minutes
• Late item: correspondence on the Stelly's Cross Road application

The Board of Variance unanimously approved a variance allowing a fence height of 2.9m at 729 Stelly's Cross Road, exceeding the permitted maximum of 1.3m for a corner lot. The decision was based on a demonstrated hardship due to a large grade change and was supported by letters from neighbors. The meeting also adopted the agenda and minutes from the previous meeting.

• Approved fence height variance to 2.9m at 729 Stelly's Cross Road (unanimous)
• Adopted agenda for October 7, 2021 meeting (unanimous)
• Adopted minutes from August 5, 2021 meeting (unanimous)

Regular Council Meeting

The Central Saanich Council is meeting to consider several items, including two notices of motion about increasing housing density along Dignan Road, a motion on climate-resilient building design, and a motion about healthcare services. They will also vote on bylaw readings for accessible parking and a rezoning at 6301 Elaine Way, approve a temporary use permit for farm worker accommodation, and grant conditional approval for a cycling event. The agenda includes routine approvals of minutes and correspondence.

• Land Use Bylaw Amendment Bylaw No. 2093 (accessible parking, R-1S, housekeeping) for first and second reading
• Land Use Bylaw Amendment Bylaw No. 2081 for 6301 Elaine Way rezoning for third reading
• Temporary Parking Reduction Bylaw Amendment Bylaw No. 2088 for adoption
• Temporary Use Permit for farm worker accommodation at 6455 Bryn Road
• Conditional approval for Tripleshot Cross Fondo cycling event on October 17, 2021

Council gave first and second reading to Land Use Bylaw Amendment Bylaw No. 2093, which includes changes to accessible parking, R-1S zoning, and housekeeping items, and referred it to a public hearing. A motion to remove the R-1S changes was defeated. Council also approved a temporary use permit for farm worker accommodation at 6455 Bryn Road, adopted a bylaw extending temporary parking reductions, and passed a motion directing staff to prepare a report on climate-resilient design features for new homes. Two notices of motion regarding multi-family housing along Dignan Road were introduced but not voted on.

• Land Use Bylaw Amendment Bylaw No. 2093 given first and second reading, referred to public hearing (unanimous)
• Amendment to remove R-1S changes from Bylaw 2093 defeated (opposed: Mayor Windsor, Councillors Graham, Jensen, Paltiel)
• Temporary Use Permit for farm worker accommodation at 6455 Bryn Road approved (opposed: Councillor King)
• Temporary Parking Reduction Bylaw Amendment Bylaw No. 2088 adopted (unanimous)
• Motion for staff report on climate-resilient design features for new homes defeated (opposed: Mayor Windsor, Councillors Jensen, Newton, Paltiel)
• Motion to postpone climate resiliency motion to strategic planning session defeated (opposed: Mayor Windsor, Councillors Graham, King, Thompson)
• Motion to write letter to Minister of Health regarding emergency health services carried (unanimous)
• Tripleshot Cross Fondo road cycling event on October 17, 2021 granted conditional approval (unanimous)

Public Hearing

This is a continuation of the September 20, 2021 public hearing. Council will hear public input on two items: a rezoning and development permit for a property at 6301 Elaine Way, and a temporary use permit for farm worker accommodation at 6455 Bryn Road. No decisions are made at the hearing; it is for gathering public comment.

• Rezoning 6301 Elaine Way from R-1 to R-1M for a 2-lot subdivision (panhandle lot)
• Intensive Residential Development Permit for 6301 Elaine Way
• Temporary Use Permit for farm worker housing at 6455 Bryn Road (up to 3 years, renewable for 3 more)
• Agricultural Land Commission approval for second dwelling on temporary foundation at 6455 Bryn Road

Council held a public hearing on September 27, 2021, to receive input on two applications: a rezoning and development permit for 6301 Elaine Way to allow a 2-lot subdivision with a panhandle lot, and a temporary use permit for farm worker accommodation at 6455 Bryn Road. No decisions were made at the hearing; it was a procedural step to gather public input. The hearing was closed at 6:11 p.m.

• No decisions made; public hearing only
• Heard public input on rezoning at 6301 Elaine Way
• Heard no public input on temporary use permit at 6455 Bryn Road

JOINT TASK FORCE ON SENĆOŦEN PLACE NAMING

The Joint Task Force on SENĆOŦEN Place Naming is meeting to organize itself and define its work. Members will elect co-chairs, approve the agenda, and consider adopting draft Terms of Reference that determine the scope and responsibilities of the task force. The meeting is largely procedural, with no decisions on specific place names on the agenda. The next meeting is scheduled for October 21, 2021.

• Election of co-chairs, one from Central Saanich and one from membership
• Consideration of draft Terms of Reference for the task force
• Discussion of meeting locations
• Next meeting set for October 21, 2021

OCP Advisory Committee

The Central Saanich OCP Advisory Committee is meeting to approve its agenda and adopt minutes from July and August 2021. The main item of business is a presentation and discussion of the draft community vision and principles for the Official Community Plan. The next meeting is scheduled for October 27, 2021.

• Draft Vision and Principles presentation (PowerPoint, pages 10-25)
• Adoption of July 28, 2021 minutes
• Adoption of August 25, 2021 minutes
• Next meeting: October 27, 2021

The committee discussed the draft vision and principles for the Official Community Plan, providing feedback on each principle. No formal decisions were made on the content; the discussion will inform future revisions. The next meeting is scheduled for October 27, 2021.

• Approved agenda as circulated (unanimous)
• Adopted minutes of July 28, 2021 meeting (unanimous)
• Adopted minutes of August 25, 2021 meeting (unanimous)

Regular Council Meeting

The Central Saanich Council is meeting to consider a range of items including presentations, contract renewals, and multiple development applications. Key decisions include approving a new meeting management software, renewing the animal control contract with the Capital Regional District, and advancing several rezoning and development permit applications. The agenda also includes public hearings and recommendations on various bylaws.

• Approve animal control contract with Capital Regional District for 2022-2023, with option for renewal
• Consider rezoning and development permit for 7067 East Saanich Road (Harvest Ridge) with $60,000 amenity contributions
• Third reading for rezoning at 1052 Clarke Road with heritage designation and $2,000 affordable housing contribution
• Adopt rezoning bylaws for 1601 Keating Cross Road and 1932 Mt. Newton Cross Road
• Approve temporary use permit for farm worker accommodation at 6455 Bryn Road

Council gave first and second reading to Land Use Bylaw Amendment Bylaw No. 2080 for 7067 East Saanich Road (Harvest Ridge), referring it to a public hearing. A motion for a $60,000 contribution prior to adoption was defeated, but a subsequent motion for $2,000 per new lot to the Affordable or Supportive Housing Amenity Fund and $5,500 per new lot to the General Amenity Fund (total $60,000) was carried unanimously. Council also approved a covenant securing site development per submitted plans and authorized issuance of Development Permit 3060-20-4/21 after adoption.

• Approved first and second reading of Bylaw 2080 for 7067 East Saanich Road (Harvest Ridge), referred to public hearing (opposed: Councillor King)
• Defeated motion for a $60,000 contribution prior to adoption of Bylaw 2080 (opposed: Councillors Jensen, King, Newton, Paltiel)
• Approved $60,000 amenity contribution for Bylaw 2080: $2,000 per new lot to Affordable/Supportive Housing Fund, $5,500 per new lot to General Amenity Fund (unanimous)
• Approved covenant for 7067 East Saanich Road securing development per Site Plan, Landscape Plan, and Arborist Report (unanimous)
• Approved issuance of Development Permit 3060-20-4/21 for 7067 East Saanich Road after adoption (opposed: Councillor King)
• Defeated second reading of Bylaw 2038 for 1193 Dignan Road (opposed: Mayor Windsor, Councillors King and Newton)
• Approved second reading of Bylaw 2087 for 1233 Clarke Road (community gardens), forwarded to public hearing (unanimous)
• Approved third reading of Bylaw 2085 and Heritage Designation Bylaw 2070 for 1052 Clarke Road, with $2,000 affordable housing contribution and heritage repair covenant (unanimous)

Public Hearing

Central Saanich Council holds a virtual public hearing to hear input on two rezoning and development permit applications (1052 Clarke Road and 6301 Elaine Way) and a Temporary Use Permit for farm worker accommodation at 6455 Bryn Road. The hearing is for public comment only; Council will decide at a future Regular Council Meeting.

• Rezone 1052 Clarke Road from R-2 to R-1Z with variances for house height, front yard setback, and side yard setback; heritage designation for existing home
• Rezone 6301 Elaine Way from R-1 to R-1M to allow 2-lot subdivision with new single family home on panhandle lot; Intensive Residential Development Permit required
• Temporary Use Permit for farm worker housing at 6455 Bryn Road, valid up to 3 years with possible 3-year renewal; Agricultural Land Commission approval noted

The public hearing was held but no decisions were made. Council recessed the hearing for the 6301 Elaine Way rezoning application and the opportunity to be heard for the 6455 Bryn Road temporary use permit until September 27, 2021. The 1052 Clarke Road application was heard with no public speakers. The minutes are not yet approved.

• Recessed public hearing for 6301 Elaine Way rezoning until Sept. 27 (carried, opposed by Councillors Newton and Paltiel)
• Recessed opportunity to be heard for 6455 Bryn Road temporary use permit until Sept. 27 (carried unanimously)

Advisory Planning Commission

The Advisory Planning Commission is meeting to approve its agenda and adopt minutes from the August 18, 2021 meeting. The main item is a referral from Council to review a rezoning and Agricultural Land Commission non-farm use application for a large animal hospital at 1741 Verling Avenue. The Commission will provide comment on the application.

• Rezoning Application 3360-20-5/21 and ALC Non-Farm Use Application 3015-20-1/21 for 1741 Verling Avenue
• Land Use Bylaw Amendment Bylaw No. 2092 (1741 Verling Avenue) - first reading given by Council
• Use specified as 'large' animal hospital
• Referral from Council for Advisory Planning Commission comment

The Advisory Planning Commission unanimously supported the rezoning and ALC non-farm use application for a large animal hospital at 1741 Verling Avenue. The Commission also asked Council to consider access challenges and potential signage for large vehicles. The minutes have not yet been approved by the APC.

• Approved agenda as circulated (unanimous)
• Adopted minutes of August 18, 2021 meeting (unanimous)
• Supported rezoning and ALC non-farm use application for 1741 Verling Avenue (unanimous)
• Requested Council consider access challenges and signage for large vehicles

OCP Advisory Committee

The OCP Advisory Committee is meeting to receive presentations on the District's current business profile, economic recovery efforts, and early findings from the Keating Business District analysis. Members will also discuss the District's role in community economic development and potential OCP policy gaps. The meeting is primarily informational and discussion-oriented, with no decisions listed on the agenda.

• Presentation on the District's current business profile and economic recovery
• Presentation of early findings from the Keating Business District analysis
• Discussion on prioritizing business sectors (agriculture, industrial, retail, etc.)
• Discussion on whether OCP policies should support large franchise box stores
• Next meeting scheduled for September 22, 2021 on Culture and Heritage

The OCP Advisory Committee met and received presentations on the District's business profile, economic recovery, and early findings of the Keating Business District analysis. The Committee discussed various economic development roles and priorities, including zoning, marketing, and support for existing businesses, but made no formal decisions. The minutes have not yet been approved.

• Approved the agenda as circulated (carried unanimously).
• No items were adopted or approved under adoption of minutes.
• No formal decisions were made on economic development priorities; the Committee only discussed options.
• The next meeting was scheduled for September 22, 2021.

Advisory Planning Commission

The Advisory Planning Commission will consider two rezoning applications referred by Council: a revised rezoning and development permit for 1193 Dignan Road, and a rezoning for community gardens at 1233 Clarke Road. The commission will provide comments on both proposals.

• 1193 Dignan Road - revised rezoning and development permit (Bylaw No. 2038)
• 1233 Clarke Road - rezoning for community gardens (Bylaw No. 2087)
• Council referred both items for commission comment

The Advisory Planning Commission supported the revised rezoning and development permit for 1193 Dignan Road, with one opposed, and unanimously recommended a much higher density with a covenant on all properties, plus a Land Use Plan amendment. The commission also discussed a rezoning bylaw for a community garden at 1233 Clarke Road but took no formal decision on it. The minutes are unapproved.

• Supported 1193 Dignan Road development as presented (carried, opposed: Ron Spelt)
• Recommended much higher density with covenant on all properties and Land Use Plan amendment (carried unanimously)
• Discussed 1233 Clarke Road rezoning for community garden; no decision recorded

Regular Council Meeting

Central Saanich Council will consider 2022 budget guidelines, including maintaining current staffing and service levels, funding the Fire Department's service improvement plan, and phasing out COVID Safe Restart Reserve funding. The meeting also includes multiple rezoning and development permit applications, a rodenticide ban policy, and notices of motion on climate resiliency and wildlife feeding. The meeting opens with a closed session for labour relations and provincial negotiations.

• 2022 Budget Guidelines approval, including Fire Department service improvement plan year 5 of 6
• Rezoning and development permit for 1741 Verling Avenue (animal hospital) - first reading
• Rezoning and development permit for 1052 Clarke Road - second reading and public hearing
• Rezoning for 6301 Elaine Way and 7067 East Saanich Road (Harvest Ridge) - second reading and public hearing
• Rodenticide Ban Policy No. 02.ENG approval

Council approved the 2022 Budget Guidelines, which maintain status quo staffing and service levels, continue the Fire Department improvement plan, and phase out COVID Safe Restart Reserve funding. They also confirmed the 2021-2022 Strategic Priorities and directed staff to include them in the 2022 draft Financial Plan. Additionally, Council approved a $60,000 grant to the Agricultural Society for the Saanich Fair, formed a Community Economic Recovery Task Force, and adopted a rodenticide ban policy.

• Approved 2022 Budget Guidelines (unanimous)
• Confirmed 2021-2022 Strategic Priorities and directed staff to include in 2022 draft Financial Plan (unanimous)
• Directed $60,000 grant to Agricultural Society from COVID Restart Non-profit Grant (unanimous)
• Formed Community Economic Recovery Task Force with Councillor Thompson as Chair and Councillor Newton as member (unanimous)
• Approved Rodenticide Ban Policy No. 02.ENG (unanimous)
• Cancelled public washroom project on Marchant Road (unanimous)
• Approved covenant amendment for 6368 Rodolph Road (unanimous)
• Deferred development permit for 6259 Marie Meadows Road pending height reduction (opposed: Councillor Newton)

Board of Variance

The Central Saanich Board of Variance is meeting to approve the agenda and adopt minutes from its June 3, 2021 meeting. The main item is a new business application to vary setback, distance, and height rules for a proposed accessory building at 6921 Central Saanich Road. Letters from neighboring properties are included for consideration.

• Variance application for accessory building at 6921 Central Saanich Road
• Proposed variations: front setback, distance to existing building, and building height
• Letters received from 6925 Central Saanich Road and 6988 East Saanich Road

The Board of Variance unanimously denied a proposal to vary accessory building setbacks and height at 6921 Central Saanich Road. The applicant sought variances to build a new accessory building, but the board cited lack of neighbour support and no hardship. The meeting also approved the agenda with late correspondence and adopted the June 3, 2021 minutes.

• Denied variance for accessory building at 6921 Central Saanich Rd (unanimous)
• Approved agenda as amended with late correspondence (unanimous)
• Adopted June 3, 2021 minutes (unanimous)

Special (Open) Council

This is a special open Council meeting for the District of Central Saanich on August 3, 2021. The agenda is mostly procedural, with the main substantive item being a motion to close the meeting to the public to discuss information held in confidence relating to negotiations with provincial or federal governments. After the closed session, the Council will rise and report, then adjourn.

• Motion to approve the August 3, 2021 agenda
• Motion to close meeting under Community Charter s.90(2)(b) for confidential government negotiations
• Closed meeting to be followed by rise and report

The special council meeting approved its agenda and then unanimously moved into a closed meeting to discuss information held in confidence regarding negotiations with a provincial or federal government. No substantive decisions were made in the open portion of the meeting.

• Approved agenda as circulated (unanimous)
• Closed meeting under Community Charter s.90(2)(b) (unanimous)

OCP Advisory Committee

The OCP Advisory Committee is meeting to hear presentations on the Panorama Recreation Centre 5-year strategic plan, the current status of Central Saanich's parks system, and recreation needs survey results. The committee will also discuss park usage and potential improvements, with questions provided for discussion. The agenda is largely informational, with no decisions or votes listed.

• Presentation on Panorama Recreation Centre 5-Year Strategic Plan by Stephen Slawuta of RC Strategies
• Presentation on Central Saanich parks system status by Britt Burnham, Manager of Community Services
• Recreation Needs Survey results presentation
• Discussion questions on park usage, amenities, and underutilized parks like Adam Kerr, Saanichton Green, and east side of Newman Farms

The OCP Advisory Committee received presentations on the Panorama Recreation Centre's Five Year Strategic Plan and Central Saanich's parks system and recreation needs. No formal decisions were made; the meeting was informational, with discussion on engagement, accessibility, and park improvements. The next meeting is scheduled for August 5, 2021.

• Approved the July 28, 2021 agenda (unanimous)
• Adopted the June 23, 2021 minutes (unanimous)

Regular Council Meeting

The Central Saanich Regular Council meeting on July 26, 2021 includes decisions on two development permits with variances, several rezoning and heritage bylaws, and a grant application for active transportation improvements. Council will also receive financial and progress reports, and consider fee changes. The meeting includes a closed session for labour and litigation matters.

• Development Permit with Variances for 6538 Brownlee Place (minimum lot frontage)
• Development Variance Permit for sign height at 1991 Keating Cross Road
• Active Transportation Grant application for $890,000 (municipal share $390,000 from General Reserves)
• Rezoning for community gardens at 1233 Clarke Road and multi-unit at 1193 Dignan Road
• Heritage Designation Bylaw 2086 for 788 Sea Drive

Council approved a grant application for active transportation infrastructure near three schools, with the municipal share funded from reserves. Several development permits and variances were approved, and a zoning bylaw for a multi-unit project at 1193 Dignan Road received first reading with a full amenity contribution requirement. Council also increased the COVID grant program by $10,000 and approved a permissive tax exemption policy over opposition from two councillors.

• Approved Active Transportation Grant application for $890,000 project near Keating Elementary, Bayside Middle School, and Brentwood Bay Elementary (unanimous)
• Confirmed $390,000 municipal share from General Reserves (unanimous)
• Approved Development Permit 3060-20-1/21 for 6538 Brownlee Place (unanimous)
• Approved Development Variance Permit 3090-20-1/2021 for 1991 Keating Cross Road (unanimous)
• Increased 2021 COVID Grant Program by $10,000 from contingency (unanimous)
• Approved Permissive Tax Exemption Policy with 1.5% gross exemption (5-2, opposed: Newton, King)
• Gave first reading to Land Use Bylaw Amendment 2038 for 1193 Dignan Road, requiring full amenity contribution to general contribution (5-2, opposed: Mayor Windsor, Councillor King)
• Gave first reading to Heritage Designation Bylaw 2086 for 788 Sea Drive (opposed: Councillor King)

Advisory Planning Commission

The Central Saanich Advisory Planning Commission is meeting to review and provide comment on several development applications referred by Council, including a development permit with variances, two rezoning and development permit applications, and revised plans for a rezoning and development permit. They will also receive a presentation on a bioregional framework for the Saanich Peninsula from the Saanich Peninsula Environmental Coalition. The meeting includes routine approval of the agenda and adoption of previous minutes.

• 6538 Brownlee Place - Development Permit with Variances
• 6301 Elaine Way - Rezoning and Development Permit with Variance (Panhandle Lot)
• 1052 Clarke Road - Revised Plans for Rezoning and Development Permit
• 7067 East Saanich Road - Rezoning and Development Permit with Variances (Harvest Ridge)
• Presentation: A Bioregional Framework for the Saanich Peninsula

The Advisory Planning Commission unanimously supported a regional environmental planning framework from the Saanich Peninsula Environmental Coalition and recommended Council consider it. The Commission also accepted or recommended four development applications: a development permit with variances at 6538 Brownlee Place, a rezoning and development permit at 6301 Elaine Way, revised plans for 1052 Clarke Road, and a rezoning and development permit at 7067 East Saanich Road (Harvest Ridge), the latter with noted parking and safety concerns.

• Endorsed 'A Bioregional Framework for the Saanich Peninsula' from SPEC, urging Council support (unanimous)
• Accepted development permit with variances for 6538 Brownlee Place (unanimous)
• Recommended rezoning and development permit with variance for 6301 Elaine Way to Council (unanimous)
• Approved amended plans and design changes for 1052 Clarke Road (unanimous)
• Recommended Council consider approving 7067 East Saanich Road application, with parking and safety concerns noted (unanimous)

Regular Council Meeting

Central Saanich Council is meeting to consider several land-use applications, including rezoning and development permits for properties at 6301 Elaine Way, 1052 Clarke Road, and 7067 East Saanich Road. The council will also hear a presentation on garbage management in Brentwood Bay, consider a request for bicycle races, and discuss a motion about dilapidated vessels. The meeting includes routine approval of agenda and minutes, and will close to the public for labour relations and law enforcement matters.

• Rezoning and development permit with variance for 6301 Elaine Way (panhandle lot)
• Rezoning and development permit for 1052 Clarke Road, including variances for setbacks and height
• Rezoning and development permit for 7067 East Saanich Road (Harvest Ridge)
• Presentation on garbage management in Brentwood Bay by Saanich Inlet Protection Society and Peninsula Streams Society
• Conditional approval for Victoria Wheelers Cycling Club road races on July 14, 28, and August 11, 2021

Council gave first reading to Land Use Bylaw Amendment Bylaw No. 2081 for 6301 Elaine Way, despite opposition from Councillor King, and referred the rezoning and development permit applications to the Advisory Planning Commission. Council also referred revised plans for 1052 Clarke Road and gave first reading to Bylaw No. 2080 for 7067 East Saanich Road (Harvest Ridge), referring those applications to advisory bodies. Additionally, Council unanimously approved a motion to write to federal ministers expressing dissatisfaction with the response on managing six dilapidated vessels in Saanich Inlet.

• Approved agenda and minutes as circulated.
• Directed staff to report on additional resources for summer garbage collection in Brentwood Bay and to provide long-term recommendations on waste management, liveaboards, and BC Ferries collaboration.
• Granted conditional approval for Victoria Wheelers cycling races on July 14, 28, and August 11, 2021, with no District costs.
• Gave first reading to Bylaw No. 2081 for 6301 Elaine Way (opposed by Councillor King).
• Referred rezoning and development permit applications for 6301 Elaine Way to the Advisory Planning Commission (opposed by Councillor King).
• Referred rezoning and development permit applications for 1052 Clarke Road to the Advisory Planning Commission (opposed by Councillor Newton).
• Gave first reading to Bylaw No. 2080 for 7067 East Saanich Road (opposed by Councillor King).
• Referred rezoning and development permit applications for 7067 East Saanich Road to the Advisory Planning Commission and the Peninsula and Area Agricultural Commission.

Regular Council Meeting

Central Saanich Council is meeting to consider routine approvals of the 2020 audited financial statements, statement of financial information, and annual report. They will also decide on adopting the Active Transportation Plan, a zoning change for community gardens, and a tree management bylaw. A late motion regarding the 1909 Prosser Road supportive housing project will be introduced, and a development variance permit for a sign at 1991 Keating Cross Road will be discussed.

• Adoption of 2020 Audited Financial Statements (KPMG presentation)
• Adoption of Central Saanich Active Transportation Plan
• Zoning change for community gardens at 1233 Clarke Road (R-2 to P-1)
• Adoption of Tree Management Bylaw No. 2065, 2021
• Notice of motion regarding 1909 Prosser Road supportive housing

Council passed a motion to write to BC Housing and MLA Adam Olsen requesting a facilitated meeting about the 1909 Prosser Road supportive housing project, with an amendment making resident preferences non-exclusive. Council also adopted the Active Transportation Plan, imposed heritage designation on the Brentwood Anglican Chapel, and approved the 2020 audited financial statements, annual report, and statement of financial information.

• Adopted Central Saanich Active Transportation Plan (unanimous)
• Imposed heritage designation for Brentwood Anglican Chapel at 788 Sea Drive (opposed by Mayor Windsor, Councillors Jensen and Thompson)
• Approved 2020 Audited Financial Statements (unanimous)
• Approved 2020 Statement of Financial Information (unanimous)
• Approved 2020 Annual Report (unanimous)
• Adopted Tree Management Bylaw No. 2065, 2021 (opposed by Councillor King)
• Referred CSCA letter on Oldfield/Wallace to Traffic and Safety Committee (opposed by Councillor Jensen)
• Requested two meetings with Minister of Transportation and Infrastructure on Keating Flyover and traffic calming (unanimous)

OCP Advisory Committee

The OCP Advisory Committee is meeting to discuss integrating natural environment and climate action into the Official Community Plan. They will hear presentations from guest speakers and hold discussions on environmental monitoring and climate action integration. The meeting also includes routine approval of agenda and minutes.

• Presentation by Bob Peart on 'A Bioregional Framework for the Saanich Peninsula'
• Presentation by Ali Rivers on the District's Climate Action programs and initiatives
• Discussion on integrating climate action into the OCP
• Project updates including 'What We Heard Report' and upcoming meeting topics

The OCP Advisory Committee met and heard presentations on the natural environment and climate action, including from the Saanich Peninsula Environmental Coalition and the District's Climate Action Coordinator. The committee discussed policy gaps, monitoring, and coordination with other communities, but made no formal decisions beyond approving the agenda and adopting the previous minutes.

• Approved the June 23, 2021 agenda as circulated.
• Adopted the April 28, 2021 minutes as circulated.

Regular Council Meeting

Central Saanich Council is meeting to consider several land-use and community items, including a recommendation to deny a proposed development at 6811 West Saanich Road, approve a community garden at 1223 Clarke Road, and possibly approve a cannabis retail store at 7855 East Saanich Road. Council will also hear presentations on the community garden and BC Transit's local transit plan, and consider motions to grant COVID restart funds to local organizations and call for old-growth logging deferral.

• Recommendation to deny OCP/LUB amendment and development permits for 6811 West Saanich Road
• Proposal to approve community garden and rezone 1223 Clarke Road from R-2 to park land
• Temporary Use Permit for cannabis retail at Unit 2 - 7855 East Saanich Road
• Motions to grant $100,000 each from COVID restart grant to SȾÁUTW̱ First Nation, W̱JOȽEȽP First Nation, and Saanich Peninsula Lions Food Bank
• Soil removal permit for 4409 cubic meters at 7098 Wallace Drive

Council denied the Official Community Plan and Land Use Bylaw amendment and associated development permits for the proposed development at 6811 West Saanich Road and adjacent vacant properties, with Councillor Jensen opposed. Council also approved $100,000 COVID restart grants to the SȾÁUTW̱ First Nation, W̱JOȽEȽP First Nation, and Saanich Peninsula Lions Food Bank. Additionally, Council approved conditional permission for Sidney Velo Cycling Club time trials, declined participation in the CRD Arts & Culture Service, and deferred a decision on rezoning 1223 Clarke Road for a community garden.

• Denied OCP/LUB amendment and development permits for 6811 West Saanich Road (motion 259.21, carried, opposed by Councillor Jensen)
• Approved $100,000 COVID restart grant to SȾÁUTW̱ First Nation (motion 278.21, carried unanimously)
• Approved $100,000 COVID restart grant to W̱JOȽEȽP First Nation (motion 279.21, carried unanimously)
• Approved $100,000 COVID restart grant to Saanich Peninsula Lions Food Bank (motion 280.21, carried unanimously)
• Granted conditional approval for Sidney Velo Cycling Club evening time trials from June 22 to August 31, 2021 (motion 261.21, carried unanimously)
• Declined participation in CRD Arts & Culture Service (motion 263.21, carried unanimously)
• Deferred consideration of rezoning 1223 Clarke Road to park land until staff report on other options (motion 269.21, carried unanimously)
• Approved motion to write to BC Housing and Minister Eby expressing concerns about the RFP for 1909 Prosser Road and requesting deadline extension (motion 285.21, carried unanimously)

Board of Variance

The Central Saanich Board of Variance is meeting to consider one new business item: a variance request for a property at 7949 East Saanich Road. The proposal seeks to reduce the required rear yard setback from 7.5 metres to 4.3 metres to allow repair of an existing deck and bring it into compliance. The board will also adopt the agenda and minutes from the May 6, 2021 meeting.

• Variance request at 7949 East Saanich Road to reduce rear yard setback from 7.5m to 4.3m for deck repair compliance

The Board of Variance unanimously denied a proposal to reduce the rear yard setback from 7.5 metres to 4.3 metres at 7949 East Saanich Road. The variance was sought to repair and bring an existing deck structure into compliance, but the board found the hardship claim insufficient. The meeting also approved the agenda and adopted the previous minutes.

• Approved agenda as circulated (unanimous)
• Adopted minutes of May 6, 2021 meeting (unanimous)
• Denied variance to reduce rear yard setback from 7.5m to 4.3m at 7949 East Saanich Road (unanimous)

Public Hearing

Central Saanich Council is holding a virtual public hearing to hear comments on Land Use Bylaw Amendment No. 2071, 2021, which would allow a 6-storey mixed-use building at 1932 Mt. Newton Cross Road. The proposal replaces an existing single-family medical clinic with ground-floor commercial space, five floors of residential units, and two levels of underground parking. The public can speak or submit written comments until noon on the hearing day. Council will not debate the merits at this hearing and will decide at a future regular meeting.

• Land Use Bylaw Amendment No. 2071, 2021 for 1932 Mt. Newton Cross Road
• Proposed 6-storey mixed-use building with 28 residential units and 2 ground-floor commercial units
• Two levels of underground parking included in the proposal
• Public hearing held virtually due to COVID-19 gathering restrictions
• Deadline for written submissions and speaker registration is 12:00 p.m. on May 31, 2021

The public hearing on May 31, 2021, considered Land Use Bylaw Amendment No. 2071 for a 6-storey mixed-use building with 28 residential units and 2 ground-floor commercial units at 1932 Mt. Newton Cross Road. Speakers opposed the application due to requested variances and limited parking, while others supported it for increased density. No decision was made; the hearing was closed at 6:38 p.m.

• Public hearing held for Bylaw No. 2071 (no decision recorded)
• Hearing closed at 6:38 p.m.

Regular Council Meeting

Central Saanich Council is meeting to consider several items, including proposed $100,000 COVID Restart Grant payments to two First Nations and a food bank, a new Tree Management Bylaw, and a rezoning for 1932 Mt. Newton Cross Road. The council will also hear presentations from the Saanich Peninsula Environmental Coalition and the Victoria Airport Authority, and discuss the end of a provincial climate action funding program.

• Proposed $100,000 COVID Restart Grant to SȾÁUTW̱ First Nation
• Proposed $100,000 COVID Restart Grant to W̱JOȽEȽP First Nation
• Proposed $100,000 grant to Saanich Peninsula Lions Food Bank
• Tree Management Bylaw No. 2065, 2021 for first, second, and third reading
• Third reading of Land Use Bylaw Amendment Bylaw No. 2071, 2021 for 1932 Mt. Newton Cross Road

Council gave third reading to Land Use Bylaw Amendment Bylaw No. 2071 for 1932 Mt. Newton Cross Road, with an amendment directing the entire amenity contribution to transportation improvements in Saanichton. The Tree Management Bylaw No. 2065 was given first, second, and third readings, with an amendment changing the diameter at breast height from 20 to 30 centimeters. Council also approved in principle a grant application for the Saanichton Village 'Social Places & Active Spaces' project, and referred a bioregional framework from the Saanich Peninsula Environmental Coalition to committees for feedback.

• Approved third reading of Land Use Bylaw Amendment Bylaw No. 2071 for 1932 Mt. Newton Cross Road, with amenity funds directed to transportation improvements (opposed: Newton, Thompson)
• Gave first reading to Tree Management Bylaw No. 2065 (opposed: Graham, King)
• Gave second and third readings to Tree Management Bylaw No. 2065, amended to change DBH from 20 to 30 cm (opposed: Graham, King)
• Defeated motion to delay Tree Management Bylaw readings and report on arborist alternatives (opposed: Mayor Windsor, Jensen, Paltiel, Thompson)
• Approved in principle a grant application to the Healthy Communities Initiative for the Saanichton Village 'Social Places & Active Spaces' project
• Referred the Saanich Peninsula Environmental Coalition's bioregional framework to the OCP Advisory Committee and Advisory Planning Commission
• Directed staff to draft a letter to provincial ministers and UBCM about the cancellation of CARIP and need for a replacement program
• Approved a motion to report on restoring the Brentwood Bay sign and consider adding SENĆOŦEN place names

Special (Open) Council

The Special Council meeting on May 26, 2021 was a workshop session with Modus Consultants to discuss land use topics for the Official Community Plan (OCP) update. No formal decisions were made; the meeting consisted of break-out sessions on the Keating Business District, rural character and land use, and potential small commercial nodes at Turgoose and Island View. The next OCP Advisory Committee session is scheduled for June 23, 2021.

• Approved the agenda as circulated (unanimous)

Advisory Planning Commission

The Central Saanich Advisory Planning Commission is meeting to review and comment on four referrals from Council: a heritage building demolition at 7779 West Saanich Road, a temporary heritage protection order for 788 Sea Drive, a temporary use permit and Agricultural Land Commission application for farm worker accommodation at 1189 Mt. Newton Cross Road, and a cannabis retail temporary use permit at 7855 East Saanich Road. The commission will also approve the agenda and adopt minutes from the March 17, 2021 meeting.

• 7779 West Saanich Road - heritage building demolition (barns) referred for information
• 788 Sea Drive - temporary heritage protection order for Brentwood Anglican Chapel building (up to 60 days)
• 1189 Mt. Newton Cross Road - Temporary Use Permit and Agricultural Land Commission applications for farm worker accommodation
• 7855 East Saanich Rd - Cannabis Retail Temporary Use Permit at Unit 2, referred for comment
• Saanichton Village Design Plan consistency question raised for cannabis retail design

The Advisory Planning Commission unanimously supported a 60-day moratorium on demolition at 788 Sea Drive to allow a heritage investigation, and recommended Council continue efforts to preserve the building. They also unanimously supported a Temporary Use Permit and Agricultural Land Commission application for farm worker accommodation at 1189 Mt. Newton Cross Road, with a request for staff to verify property and revenue details. Additionally, the Commission unanimously supported a cannabis retail referral and Temporary Use Permit for Unit #2 at 7855 East Saanich Road. The meeting was procedural and all motions carried unanimously.

• Supported 60-day moratorium and heritage investigation for 788 Sea Drive (unanimous)
• Recommended Council continue efforts to preserve heritage building at 788 Sea Drive (unanimous)
• Supported Temporary Use Permit and ALC application for 1189 Mt. Newton Cross Road (unanimous)
• Requested staff verify property size, use, and revenue details for 1189 Mt. Newton Cross Road (unanimous)
• Supported cannabis retail referral and Temporary Use Permit for 7855 East Saanich Road, Unit #2 (unanimous)

Regular Council Meeting

The Central Saanich Council is meeting to decide on several staff recommendations, including a new land use bylaw, temporary use permits for farm worker housing and cannabis retail, a food truck pilot, and a road reconstruction contract. They will also consider correspondence on a First Nation land claim and a speed reduction pilot program.

• Adoption of Land Use Bylaw No. 2072, 2021, which updates rules for accessory cottages, duplexes, and small lots
• Temporary Use Permit for cannabis retail at Unit 2 - 7855 East Saanich Road
• Temporary Use Permit and ALC application for farm worker accommodation at 1189 Mt. Newton Cross Road
• Acceptance of $470,897.50 tender from Island Asphalt Company for 2021 road reconstruction
• Endorsement of pilot program for up to four food trucks in Centennial Park

Council affirmed support for the 40km alternative in the Motor Vehicle Act Speed Reduction Pilot Program, but not the 30km option, with Councillors King, Jensen and Paltiel opposed. Council also endorsed a food truck pilot program at Centennial Park but referred it back to staff to address hours and business license requirements. The 2021 road reconstruction tender was accepted, and a new Land Use Bylaw was adopted.

• Affirmed support for 40km speed alternative, not 30km (opposed: King, Jensen, Paltiel)
• Endorsed food truck pilot program at Centennial Park, then referred back to staff (opposed: King)
• Accepted $470,897.50 road reconstruction tender from Island Asphalt Company
• Adopted Central Saanich Land Use Bylaw No. 2072, 2021
• Approved Joint Task Force on SENĆOŦEN road naming with expanded scope
• Appointed Paltiel and Thompson as Council Liaisons for road naming task force
• Adopted 2021 Alternative Municipal Tax Collection Scheme Bylaw No. 2084
• Referred cannabis retail and farm worker accommodation TUP applications to Advisory Planning Commission

Board of Variance

The Board of Variance approved a variance to relax the rear yard setback from 7.5 metres to 3.43 metres (a variance of 4.07 metres) for an addition to the dwelling at 1967 Nicholas Road. The motion carried with one opposed vote (Andy Chase). The applicant noted support from adjacent neighbours, and the board discussed that while no hardship was demonstrated, the existing non-conforming setback and neighbour support made the proposal acceptable.

• Approved rear yard setback variance at 1967 Nicholas Road (2-1, Chase opposed)
• Adopted agenda as amended with late correspondence (unanimous)
• Adopted minutes of March 4, 2021 meeting (unanimous)

OCP Advisory Committee

The Official Community Plan Advisory Committee is meeting to discuss agricultural policy as part of the community plan update. The agenda includes presentations on emerging agricultural issues and a provincial food hub program, followed by a panel discussion with local farmers. The committee will also receive project updates on the community plan engagement process.

• Presentation by Phil Christie, Chair of the Peninsula and Area Agricultural Commission, on emerging issues in agriculture
• Presentation by Ashley Fernandes of BC Ministry of Agriculture on the provincial Food Hub program
• Farm panel discussion with Central Saanich farmers on climate adaptation and the future of agriculture
• Update on Community Conversation Toolkit with deadline of April 30, 2021
• Upcoming combined workshop with Council on Land Use Designation scheduled for May 26, 2021

The OCP Advisory Committee received presentations and heard from a farm panel about agricultural issues, including land use, climate adaptation, and food production, to inform the Official Community Plan update. No formal decisions were made; the meeting was informational and included project updates.

• Approved the April 28, 2021 agenda (unanimous)
• Adopted the March 24, 2021 minutes (unanimous)

Regular Council Meeting

This is a regular Council meeting with several development permit applications, including a subdivision at 753 Sea Drive and a major mixed-use proposal at 1932 Mt Newton Road with numerous variances. Council will also consider the 2021-2025 Financial Plan and Property Taxation Rates bylaws, as well as heritage protection orders for two properties.

• 753 Sea Drive: Development permit to subdivide into two lots with two single-family dwellings, each with a secondary suite
• 832 Verdier Avenue: Development permit with variances to reduce parking setbacks and aisle width, with covenant for Portside Marina parking
• 1932 Mt Newton Road: Revised parking configuration for a 6-storey proposal, including reduced parking (73 to 37 spaces) and $210,000 Community Amenity Contribution
• 7779 West Saanich Road: Recommendation not to impose temporary heritage protection for two barns
• 788 Sea Drive: Recommendation to impose 60-day temporary heritage protection for Brentwood Anglican Chapel before demolition

Council adopted the Five Year Financial Plan Bylaw No. 2082, 2021 and the 2021 Property Taxation Rates Bylaw No. 2083, 2021, both unanimously. A development permit for 753 Sea Drive was defeated, while a permit for 832 Verdier Avenue was approved with conditions. Council also approved a grant application for a development approvals software program and scheduled an opportunity to be heard for a revised 6-storey proposal at 1932 Mt. Newton Cross Rd.

• Adopted Five Year Financial Plan Bylaw No. 2082, 2021 (unanimous)
• Adopted Tax Rates Bylaw No. 2083, 2021 (unanimous)
• Defeated Development Permit Application for 753 Sea Drive (opposed: Mayor Windsor, Councillors Jensen, Newton, Thompson)
• Approved Development Permit for 832 Verdier Avenue with variances (opposed: Councillors King and Newton)
• Approved covenant for 832 Verdier Avenue requiring parking for Portside Marina and fencing (unanimous)
• Approved grant application to UBCM for development approvals software (unanimous)
• Approved scheduling opportunity to be heard for 1932 Mt. Newton Cross Rd revised proposal (opposed: Councillor Thompson)
• Approved $210,000 Community Amenity Contribution for 1932 Mt. Newton Cross Rd (unanimous)

Public Hearing

Central Saanich Council is holding a virtual public hearing to receive comments on Land Use Bylaw No. 2072, 2021, which supports new Official Community Plan housing policies. The proposed amendments cover accessory cottages/carriage houses, panhandle lots, duplexes, and small lots, plus housekeeping changes. Council will listen to public input but will decide at a future Regular Council Meeting.

• Land Use Bylaw No. 2072, 2021 amendments for accessory cottages/carriage houses, panhandle lots, duplexes, and small lots
• Supports OCP housing policies Bylaw No. 2036 adopted May 25, 2020
• Deadline for written submissions and speaker registration: 12:00 p.m. on April 20, 2021
• Virtual public hearing broadcast live; proceedings recorded

Council held a public hearing to receive comments on Land Use Bylaw No. 2072, which supports new housing policies for accessory cottages, duplexes, and small lots. No decisions were made at the hearing; it was procedural only, with public input received and the hearing closed.

• Public hearing held for Land Use Bylaw No. 2072 (no vote taken)
• Hearing closed at 6:58 p.m.

Special (Open) Council

This is a special open council meeting for the District of Central Saanich. The main item is a staff report recommending approval of adding the 1413 Mt. Newton Culvert replacement project to the 2021 Financial Plan. The meeting will also include a closed session regarding land matters.

• Approval of the 1413 Mt. Newton Culvert replacement project for the 2021 Financial Plan
• Closed meeting under Community Charter section 90(1)(e) for land acquisition or disposition

Council approved adding the 1413 Mt. Newton Culvert replacement project to the 2021 Financial Plan, following a staff report on a failed culvert. The decision was unanimous. Council discussed alternatives, including a more expensive bridge option, but no other decisions were made.

• Approved adding 1413 Mt. Newton Culvert replacement project to 2021 Financial Plan (unanimous)

Public Hearing

This is a public hearing where Council will hear comments on two land use bylaws: a rezoning to allow a carriage house at 1601 Keating Cross Road, and a rezoning, variances, and heritage designation for a property at 1052 Clarke Road. No decisions will be made at this hearing; Council will deliberate at a future regular meeting.

• Rezoning application for a carriage house at 1601 Keating Cross Road (Bylaw No. 2073, 2021)
• Rezoning of 1052 Clarke Road from R-2 to R-1XS (Bylaw No. 2069, 2021)
• Heritage designation for the existing house at 1052 Clarke Road (Bylaw No. 2070, 2021)
• Variances requested for panhandle lot at 1052 Clarke Road (house height, front yard setback, lot frontage)
• Riparian Development Permit under consideration for 1601 Keating Cross Road

The Central Saanich Council held a public hearing on April 12, 2021, for two rezoning applications: a carriage house at 1601 Keating Cross Road and a rezoning/heritage designation at 1052 Clarke Road. No speakers commented on the first application, while several residents raised concerns about the second, including building size, parking, and tree removal. The hearing was closed without any votes or decisions; the applications remain under consideration.

• No decisions made; public hearing only

Regular Council Meeting

Central Saanich Council is meeting to consider several development items, including a major rezoning and development permit for a 6-storey building at 1932 Mt. Newton Cross Road, which requires multiple variances. Council will also decide on renewing a temporary use permit for farm worker housing at 6440 West Saanich Road, adopt a new fees and charges bylaw, and give third reading to rezoning and heritage bylaws for properties on Keating Cross Road and Clarke Road. The agenda also includes correspondence about a speed reduction pilot project and ambulance coverage.

• 1932 Mt. Newton Cross Rd: rezoning to FAR 3.62, 6-storey, medical/dental offices, family resource centre, residential above ground floor; variances for height, setbacks, parking (73 to 37 spaces); $210,000 community amenity contribution
• 6440 West Saanich Rd: renew Temporary Use Permit for 125 m² farm worker dwelling above Country Bee farm store for 3 years
• Fees and Charges Bylaw No. 2075, 2021: adopt new fees and charges for District services
• 1601 Keating Cross Rd: third reading of rezoning bylaw (Bylaw No. 2073) after public hearing
• 1052 Clarke Rd: third reading of rezoning (Bylaw No. 2069) and heritage designation (Bylaw No. 2070) for Thomas Haddon Residence

Special (Open) Council

This is a special open council meeting that is expected to immediately move into a closed session. The only substantive item is a motion to close the meeting to the public under Section 90(1)(e) of the Community Charter, which allows closed discussions on land acquisition, disposition, or expropriation if disclosure could harm municipal interests. No other business is listed on the agenda.

• Motion to approve the April 6, 2021 special council agenda
• Motion to convene a closed meeting under Community Charter Section 90(1)(e) regarding land or improvements

The Central Saanich Council unanimously approved a motion requesting BC Housing to host a community-wide online information session about its planned Supportive Housing development. The motion includes specific questions for BC Housing to address, such as the purpose of the housing, who would live there, available support services, safety concerns, and operator selection. The council also unanimously approved the agenda as amended and went into a closed meeting to discuss land matters, then adjourned.

• Approved the agenda as amended to add New Business for the notice of motion.
• Approved consideration of the notice of motion at the April 6, 2021 Special Council Meeting.
• Approved the motion requesting BC Housing to host a community-wide online information session.
• Approved closing the meeting to the public under Community Charter Section 90(1)(e) for land matters.

Special (Open) Council

The Council will convene a Committee of the Whole to discuss the 2021-2025 Financial Plan. Additionally, the Council is considering amendments to the Fees and Charges Bylaw.

• Adoption of the 2021-2025 Financial Plan
• Introduction and three readings of Central Saanich Fees and Charges Bylaw No. 2075

Council unanimously adopted the 2021-2025 Financial Plan, including the 2021 budget with property tax increases and utility fees. Council also directed staff to report on revenue implications of several fee changes, including removing dog license fees for guide/police dogs and increasing Temporary Use Permit renewal costs, but rejected removing the Island View Beach parking fee and a standalone motion to remove Step Code 5 building permit fees. The Fees and Charges Bylaw was given first, second, and third reading, with one councillor opposed to final reading.

• Adopted 2021-2025 Financial Plan and 2021 budget (unanimous)
• Directed staff to report on fee changes: remove guide/police dog license fee, remove spay/neuter fee difference, increase Temporary Use Permit renewal to $2,000, raise home construction value threshold, remove Step Code 5 building permit fee (unanimous)
• Defeated amendment to remove Island View Beach parking fee (opposed: Mayor Windsor, Councillors Jensen, Thompson)
• Defeated motion to remove Step Code 5 building permit fee (opposed: Mayor Windsor, Councillors Jensen, Newton, Thompson)
• Gave Fees and Charges Bylaw No. 2075 first reading (unanimous)
• Gave Fees and Charges Bylaw No. 2075 second and third reading (opposed: Councillor King)

OCP Advisory Committee

The OCP Advisory Committee is meeting to hear presentations on BC Transit's Peninsula Local Area Transit Plan and Rapid Bus Network, and Central Saanich's Draft Active Transportation Plan. The committee will discuss and provide input on both. The agenda also includes routine approval of the agenda and minutes, plus project updates on the OCP process.

• Presentation on BC Transit's Peninsula Local Area Transit Plan and Rapid Bus Network
• Presentation on Draft Active Transportation Plan and Infrastructure
• Project updates: Virtual Town Hall March 25, 2021
• Survey and Big Ideas deadline April 12, 2021
• Next session on Agriculture

The OCP Advisory Committee received presentations from BC Transit on the Peninsula Local Area Transit Plan and from Central Saanich on the Draft Active Transportation Plan. The committee provided input on transit improvements, including increasing frequency, improving Brentwood Bay-UVic connections, and prioritizing a Park and Ride. No formal decisions were made; the meeting was informational and advisory.

• Approved the agenda as circulated (OCP5.21).
• Adopted the minutes from February 24, 2021 (OCP6.21).
• Received a presentation from BC Transit on the Peninsula Local Area Transit Plan and Rapid Bus Network.
• Received a presentation from Central Saanich on the Draft Active Transportation Plan.
• Provided input on transit improvements, including increasing frequency and improving Brentwood Bay-UVic connections.
• Identified Park and Ride and Keating Industrial service levels as transit infrastructure priorities.
• Noted project updates: Virtual Town Hall on March 25, 2021, Community Conversation Toolkit online, and Survey/Big Ideas deadline April 12, 2021.
• Adjourned at 5:36 p.m.

Regular Council Meeting

Central Saanich Council is meeting to consider a development permit for a parking lot at 832 Verdier Avenue, several budget-related recommendations from the Committee of the Whole, and other business. The agenda includes a presentation on human trafficking, a feasibility report on a food hub, and proposed motions on a horse carriage area and a provincial clean energy program.

• Development Permit 3060-20-13/20 for 832 Verdier Avenue: parking lot for Portside Marina, with variances reducing setback from 2.5m to 0m and aisle width from 7.5m to 7.4m
• Recommendation to include $325,000 for Council Chamber upgrades in 2021 budget (Option 1)
• Committee of the Whole recommends maintaining property tax status quo, funding a permanent Climate Action Coordinator, and creating an Economic Recovery Pilot Project funded by COVID-19 Safe Restart grant
• Notice of motion to investigate a permanent 'hitching post' and horse carriage lease area in Saanichton Village
• Notice of motion to support a 'made in BC' Property-Assessed Clean Energy (PACE) program

Council approved adding both the Garbage Collection Review and the Transportation Demand Management for Keating District projects to the 2021 budget, with $50,000 for the latter. It also approved $325,000 for Council Chamber accessibility upgrades, a COVID-19 business tax scheme with a July 2 due date, and a permanent Climate Action and Natural Environment Coordinator position. A development permit for a parking lot at 832 Verdier Avenue was postponed to the next meeting.

• Approved adding both the Garbage Collection Review and Transportation Demand Management for Keating District projects to the 2021 budget, with $50,000 for the latter.
• Approved $325,000 for Council Chamber upgrades to improve public accessibility, including possible washroom upgrades.
• Approved a 2021 tax scheme for business classes (4, 5, 6) with a July 2 due date and 5% penalties for late payments.
• Approved funding a permanent full-time Climate Action and Natural Environment Coordinator position.
• Approved directing staff to consider a more permanent and expanded program for patios on sidewalks and boulevards.
• Approved the formation of an Economic Recovery Pilot Project funded from the COVID-19 Safe Restart grant.
• Postponed the development permit for 832 Verdier Avenue (parking lot for Portside Marina) to the next meeting.
• Approved a motion to investigate a permanent 'hitching post' and horse carriage lease area in Saanichton Village.

Advisory Planning Commission

The Advisory Planning Commission will consider two development applications referred by Council. For 753 Sea Drive, members will comment on a development permit with variances, focusing on building massing, parking, orientation, and driveway. For 1932 Mt. Newton Cross Road, they will review a rezoning and development permit, considering stepbacks, affordability, parking variances, height/density, shared parking, and transportation. The commission will also approve the agenda and adopt the February 17, 2021 minutes.

• 753 Sea Drive - Development Permit with Variances (Application 3090-20-4/20)
• 1932 Mt. Newton Cross Road - Rezoning and Development Permit (Bylaw No. 2071)
• Council-referred comments on building massing, parking, and orientation for 753 Sea Drive
• Council-referred comments on stepbacks, affordability, and parking for 1932 Mt. Newton Cross Road
• Adoption of February 17, 2021 meeting minutes

The Advisory Planning Commission reviewed two development applications. For 753 Sea Drive, a motion to reconsider the three-storey massing was defeated, but the commission accepted the proposed variances. For 1932 Mt. Newton Cross Road, the commission unanimously supported the proposal as a five-storey building, rejected adding a sixth floor, and supported car share and shared parking.

• Defeated motion to reconsider three-storey massing at 753 Sea Drive (APC12.21).
• Carried motion recommending one-side parking on narrow streets like Sea Drive (APC13.21).
• Carried motion supporting North/South orientation at 753 Sea Drive (APC14.21).
• Carried motion accepting variances at 753 Sea Drive (APC15.21).
• Carried motion accepting step-backs at 1932 Mt. Newton Cross Road (APC16.21).
• Carried motion preferring minimum 1.0 parking stall per residential unit (APC17.21).
• Carried motion not supporting a sixth floor at 1932 Mt. Newton Cross Road (APC18.21).
• Carried motions supporting car share memberships and shared parking (APC19.21, APC20.21).

Committee of the Whole

The Committee of the Whole is meeting to discuss budget-related items, including a proposed alternative property tax scheme, COVID recovery for businesses, and a climate action plan. Council will consider directing staff to draft a bylaw changing the property tax due date to July 2nd with penalties, and funding a permanent Climate Action and Natural Environment Coordinator position.

• Direct staff to bring forward an Alternative Tax Scheme Bylaw with July 2nd due date and 5% penalties (option three)
• Fund a permanent full-time Climate Action and Natural Environment Coordinator position as included in the draft 2021 Financial Plan
• Receive information on COVID Recovery for Businesses
• Review Capital Programs and Asset Management Presentation and Budget 2021 Public Engagement Summary

The Committee of the Whole voted to maintain the status quo for property tax schemes, with Mayor Windsor and Councillors Paltiel and Thompson opposed. They also approved funding for an Economic Recovery Pilot Project from the COVID-19 Safe Restart grant, opposed by Councillor King, and directed staff to consider a more permanent expanded patio program for restaurants. A permanent full-time Climate Action and Natural Environment Coordinator position was funded, opposed by Councillor Graham, and staff were directed to report back on council chambers upgrade options, with some councillors opposed.

• Maintained status quo for property tax schemes (carried, opposed: Mayor Windsor, Councillors Paltiel and Thompson)
• Approved Economic Recovery Pilot Project funded from COVID-19 Safe Restart grant (carried, opposed: Councillor King)
• Directed staff to consider more permanent expanded patio program for restaurants (carried unanimously)
• Funded permanent full-time Climate Action and Natural Environment Coordinator position (carried, opposed: Councillor Graham)
• Directed staff to report back on council chambers upgrade options, including removing non-accessibility/safety improvements (carried, opposed: Councillors Graham, Jensen, and King)

Regular Council Meeting

The Central Saanich Council is meeting to consider several development applications, including rezoning and development permits for properties on Sea Drive, West Saanich Road, Mt. Newton Cross Road, Clarke Road, and Keating Cross Road. The agenda also includes adopting minutes from previous meetings, endorsing a referral process for the Advisory Planning Commission, and discussing budget-related recommendations from Committee of the Whole meetings. The meeting will close to the public to discuss personal information and confidential negotiations.

• Development permit with variances for 753 Sea Drive referred to APC and Opportunity to be Heard scheduled
• Temporary Use Permit renewal for farm workers accommodation at 6440 West Saanich Road
• Rezoning and development permit for 1932 Mt. Newton Cross Road (Bylaw 2071) given first reading
• Rezoning, heritage designation, and variances for 1052 Clarke Road (Bylaws 2069, 2070) with $2,000 affordable housing contribution
• Rezoning for cottage at 1601 Keating Cross Road (Bylaw 2073) with EV charging and Step Code requirements

Council postponed the Garbage Collection Review project to 2022 and replaced it in the 2021 budget with a $50,000 Transportation Demand Management project for the Keating District. The motion was carried with Councillors King and Newton opposed. Council also endorsed a new process for Advisory Planning Commission referrals and bylaw amendments, and referred several development applications for comment or public hearings.

• Postponed Garbage Collection Review to 2022 and replaced with $50,000 Transportation Demand Management for Keating District (carried, opposed: King, Newton)
• Endorsed the APC Referral Process and Bylaw Amendment Process (carried, opposed: King, Thompson)
• Referred Development Permit Application for 753 Sea Drive to the Advisory Planning Commission and scheduled an Opportunity to be Heard (carried unanimously)
• Scheduled an Opportunity to be Heard for Temporary Use Permit renewal at 6440 West Saanich Road (carried unanimously)
• Gave First Reading to Land Use Bylaw Amendment Bylaw No. 2071 for 1932 Mt. Newton Cross Road and referred it to the Advisory Planning Commission (carried, opposed: King)
• Gave Second Reading to Bylaws 2069 and 2070 for 1052 Clarke Road and referred them to a public hearing (Bylaw 2069 carried, opposed: King, Newton, Thompson; Bylaw 2070 carried unanimously)
• Adopted Road Closure Bylaw No. 2074 (carried, opposed: King, Newton)
• Adopted Land Use Bylaw Amendment Bylaw No. 2066 and issued Development Permit for 1044 Clarke Road (both carried unanimously)

Board of Variance

The Central Saanich Board of Variance is meeting to adopt the agenda and minutes from its January 7, 2021 meeting, and to consider one new business item: a variance application for the property at 2534 Newman Road. The board will decide on this application during the meeting.

• Variance application for 2534 Newman Road
• Adoption of January 7, 2021 meeting minutes

The Central Saanich Board of Variance unanimously approved a variance to allow a garage and secondary suite at 2534 Newman Road. The approval relaxes the rear yard setback from 7.5 metres to 3.5 metres, a variance of 4.0 metres. The decision was based on support from neighbours and the modest nature of the upgrade.

• Approved rear yard setback variance from 7.5m to 3.5m for garage and secondary suite at 2534 Newman Road (unanimous)

Special (Open) Council

The District of Central Saanich is holding a Special Open Council meeting on March 1, 2021, at 6:30 PM. The agenda includes approving the meeting agenda and then immediately moving to close the meeting to the public. The closed session is authorized under Community Charter sections covering labour relations and solicitor-client privilege. After the closed session, the council will reconvene in open session to report and adjourn.

• Special Open Council meeting scheduled for 6:30 PM on March 1, 2021
• Agenda approval as first order of business
• Motion to close meeting under Community Charter Section 90(1)(c) for labour relations
• Motion to close meeting under Section 90(1)(i) for solicitor-client privilege
• Public submissions accepted by email, phone, or drop box before noon on meeting day

The Special Council meeting on March 1, 2021, was largely procedural. Council approved the agenda and then unanimously voted to close the meeting to the public to discuss labour relations and solicitor-client privileged advice. The closed session lasted only five minutes, and the meeting adjourned without any public decisions or substantive actions.

• Approved the agenda as circulated (unanimous)
• Closed the meeting to the public under Community Charter sections 90(1)(c) and (i) (unanimous)

OCP Advisory Committee

The Official Community Plan Advisory Committee is meeting to discuss growth and housing policies, including neighbourhood notes and current OCP housing policies, as well as community services and social issues. They will also receive project updates, including a CRD Housing Needs Assessment Report and plans for a virtual town hall and a 'Big Ideas' contest. The agenda includes routine approval of the agenda and adoption of previous minutes.

• Discussion of Growth and Housing - Part 1 and current OCP housing policies
• Community Services and Social Issues - Part 2 and current OCP social policies review
• Project updates: virtual town hall, 'Big Ideas' contest, background report, Community Conversation toolkits
• CRD Housing Needs Assessment Report provided for information

The OCP Advisory Committee discussed how to address four neighbourhood nodes (Verdier/Moodyville, Island View/East Saanich, Turgoose, and West Keating) in the Official Community Plan, focusing on growth, housing, and commercial uses. No formal decisions were made; the discussion was advisory. The committee also reviewed community service priorities and received project updates, including a virtual town hall scheduled for March 25, 2021.

• Approved the agenda as circulated (OCP3.21).
• Adopted the minutes of the January 27, 2021 meeting as circulated (OCP4.21).
• Discussed neighbourhood node growth and housing options for Verdier/Moodyville, Island View/East Saanich, Turgoose, and West Keating.
• Discussed community services priorities, including environment, climate action, and social housing.
• Noted project updates: virtual town hall tentatively scheduled for March 25, 2021, and 'Big Ideas' contest launched on the District's 'Let's Talk' website.

Committee of the Whole

The Committee of the Whole is meeting to review Central Saanich's draft 2021 Financial Plan, including operating budget presentations for Planning and Building Services, Engineering and Public Works, Water Utility, and Sewer Utility. The agenda is primarily a budget discussion with no other substantive items.

• Draft 2021 Financial Plan review
• Operating budget presentations: Planning and Building Services
• Operating budget presentations: Engineering and Public Works
• Operating budget presentations: Water Utility
• Operating budget presentations: Sewer Utility

The Committee of the Whole reviewed draft 2021 operating budgets for Planning, Engineering, Public Works, and utilities. Council unanimously directed staff to ask Sidney and North Saanich about sharing a Climate Action and Natural Environment Coordinator position. It also unanimously approved replacing the Garbage Collection Review project with a $50,000 Transportation Demand Management initiative for the Keating District. No final budget was approved; this was a committee discussion.

• Directed staff to contact Sidney and North Saanich about sharing the Climate Action and Natural Environment Coordinator position (COTW5.21, carried unanimously).
• Approved striking the Garbage Collection Review line item and replacing it with Transportation Demand Management for Keating District, budgeted at $50,000 (COTW6.21, carried unanimously).
• Approved the meeting agenda as circulated (COTW4.21, carried unanimously).

Regular Council Meeting

Council will review several bylaws including a new Land Use Bylaw for residential infill. The agenda also includes discussions on grant in aid requests, temporary use permits, and road closures.

• Land Use Bylaw No. 2072, 2021 regarding residential infill
• Road Closure (Unnamed Road) Bylaw No. 2074, 2021
• Temporary Use Permit for 1592 Verling Avenue
• Soil Removal and Deposit Application for 1909 Prosser Road
• 2021 Grant in Aid Requests

Council approved a one-year temporary use permit for a third residential dwelling unit at 1592 Verling Avenue, approved the 2021 Grant in Aid applications (including the Vancouver Island South Film and Media Commission over opposition), and gave first, second, and third readings to a road closure bylaw. Council also gave first and second readings to Land Use Bylaw No. 2072, referring it to a public hearing, and adopted an amendment bylaw for properties on Veyaness Road. Motions were passed to have staff report on COVID-19 business relief and the feasibility of a food hub in the district.

• Approved Temporary Use Permit #3100-20-4/20 for 1592 Verling Avenue (unanimous)
• Approved 2021 Grant in Aid applications except Vancouver Island South Film and Media Commission (unanimous)
• Approved 2021 Grant in Aid for Vancouver Island South Film and Media Commission (opposed: Mayor Windsor, Councillor Graham)
• Approved Soil Removal and Deposit Application for 1909 Prosser Road (unanimous)
• Gave first, second, and third readings to Road Closure Bylaw No. 2074 (first reading opposed by Councillor Newton)
• Gave first and second readings to Land Use Bylaw No. 2072, referred to public hearing (unanimous)
• Adopted Land Use Bylaw Amendment Bylaw No. 2067 for 7227, 7237, 7247 Veyaness Road (unanimous)
• Approved Development Permit 3060-20-5/20 (unanimous)

Advisory Planning Commission

The Advisory Planning Commission will consider two rezoning and development permit applications referred by Council: a cottage rezoning at 1601 Keating Cross Road and a rezoning, heritage designation, and variance request at 1052 Clarke Road. The commission will also discuss its referral and bylaw amendment process, elect a chair, and receive orientation for new members.

• 1601 Keating Cross Road - Rezoning Application (Cottage) and Environmental DP
• 1052 Clarke Road - Rezoning, DP, 10% Waiver & Heritage Designation
• APC Referral Process and Bylaw Amendment Process
• Annual Election of Commission Chair
• New Member Orientation

The Advisory Planning Commission unanimously supported a rezoning and environmental development permit for 1601 Keating Cross Road, and a rezoning, development permit, 10% waiver, and heritage designation for 1052 Clarke Road. The commission also elected Denise Tidman as chair for 2021 and received orientation and process overviews.

• Approved agenda as circulated (unanimous)
• Adopted January 20, 2021 minutes (unanimous)
• Appointed Denise Tidman as 2021 Commission Chair (unanimous)
• Supported rezoning and environmental DP for 1601 Keating Cross Road (unanimous)
• Supported rezoning, DP, 10% waiver, and heritage designation for 1052 Clarke Road (unanimous)

Committee of the Whole

This is a budget meeting where the Committee of the Whole will review the draft 2021 Financial Plan and hear operating budget presentations from several departments. The agenda includes a report from the Director of Financial Services and a late-item budget presentation. No decisions are listed; items are for information and discussion.

• Draft 2021 Financial Plan: Budget Introduction report
• Late Item: Draft 2021 Financial Plan Presentation
• Operating budget presentations: Administration, Finance, Community Services, Information Technology, Fire Services, Police Services

The Committee of the Whole reviewed the draft 2021 Financial Plan and operating budgets for Administration, Corporate Services, Fire, and Police. Council unanimously directed staff to bring back alternatives to amending tax rate penalties. No final budget decisions were made; the meeting was informational.

• Approved agenda as circulated (unanimous)
• Directed staff to explore alternatives to amending tax rate penalties (unanimous)

Regular Council Meeting

Council unanimously approved a motion directing staff to discuss safe consumption sites with health agencies, requesting the federal government declare the overdose crisis a national emergency, and publicly supporting decriminalization of simple drug possession. Council also approved a 12-month extension of the Peninsula Fire Mutual Aid agreement and voted to serve notice withdrawing from the 2016 Fire Services Agreement. A motion to add hedge regulation wording to the Tree Management Bylaw was defeated.

• Approved motion to engage with health agencies on safe consumption sites and request federal action on overdose crisis (unanimous)
• Approved public support for decriminalizing simple drug possession (unanimous)
• Approved 12-month extension of Peninsula Fire and Emergency Program Mutual Aid agreement to Feb 23, 2022 (unanimous)
• Approved serving Notice of Termination to withdraw from 2016 Fire Services Agreement (unanimous)
• Defeated motion to add hedge regulation wording to Tree Management Bylaw (opposed: Graham, King, Newton, Paltiel)
• Approved $50,000 contingency from COVID Safe Restart Reserve for Council Chambers AV equipment (opposed: Newton, Paltiel)
• Approved retaining status quo design for Centennial Park Court #1, deferring pickleball needs to 2022 Parks Master Planning (unanimous)
• Approved letter of support for Songhees Nation funding application for derelict boat removal (unanimous)

Committee of the Whole

The Committee of the Whole is holding a workshop to discuss the Climate Action Service Plan, focused on investing in climate action and a healthy environment. A report from the Director of Planning and Building Services dated January 27, 2021, along with a presentation and the Climate Leadership Plan, are attached for review. The meeting is being held virtually due to public gathering restrictions.

• Workshop on Climate Action Service Plan and environmental investment
• Report from Director of Planning and Building Services (Jan 27, 2021)
• Climate Leadership Plan attached to the report
• Presentation on 'The Future of Climate Action in Central Saanich'
• Public submissions accepted via email, phone, or drop box before noon on meeting day

The Committee of the Whole held a workshop on the Climate Action Service Plan, receiving a presentation from the Director of Planning and Building Services. No formal decisions were made; the meeting was for discussion only, covering topics such as a proposed Climate Action and Natural Environment Coordinator position and planned projects through 2025.

• Approved the agenda as circulated (unanimous)

OCP Advisory Committee

The OCP Advisory Committee is meeting to review a summary of early engagement meetings for the Official Community Plan review, discuss the Phase 2 engagement approach, and begin discussions on community character, including a photo exercise and discussion on rural and small town character. The agenda also includes routine approval of the agenda and adoption of the December 8, 2020 minutes.

• Review of Early Engagement Meetings Summary (December 2020)
• Discussion of Phase 2 Engagement Approach
• Community Character Introduction and discussion
• Rural and Small Town Character Photo Exercise
• Adoption of December 8, 2020 minutes

Regular Council Meeting

Council rescinded third reading of the Marigold Lands Phased Development Agreement Bylaw No. 2068, amended it to require conduit for future EV charging infrastructure at each residential parking stall (excluding visitor parking) for phases 2 and 3, then gave it third reading and adopted it. Council also endorsed the Capital Regional District's Solid Waste Management Plan and approved the COVID-19 Non-profit Grant Program with a $50,000 budget referred to the budget process. Several other motions were defeated, including reducing the grant maximum from $7,500 to $5,000 and supporting professional reliance without District monitoring for building permits.

• Adopted Phased Development Agreement Bylaw No. 2068 for Marigold Lands, amended to require EV charging conduit (5-1, King opposed)
• Rescinded third reading of Phased Development Agreement Bylaw No. 2068 (unanimous)
• Endorsed Capital Regional District's Solid Waste Management Plan (unanimous)
• Approved COVID-19 Non-profit Grant Program with $50,000 budget referred to budget process (unanimous)
• Defeated motion to reduce COVID-19 grant maximum from $7,500 to $5,000 (4 opposed)
• Defeated motion for professional reliance without District monitoring for building permits (6 opposed)
• Supported option #2 for limited site monitoring by District building officials for Part 3 permits (5-1, King opposed)
• Directed staff to change Citizen Satisfaction Survey to once per term, within first 12 months (unanimous)

Advisory Planning Commission

The Central Saanich Advisory Planning Commission is meeting to consider two items: an update on the Active Transportation Plan and a development variance permit application for 2275 Seville Close. The commission will also approve the agenda and adopt minutes from the previous meeting.

• Discussion of Central Saanich Active Transportation Plan, including background conditions, engagement summary, and preliminary framework
• Review of Development Variance Permit Application 3090-20/20 for 2275 Seville Close, referred by Council for comment

Regular Council Meeting

Central Saanich Council is meeting to consider several development variance permits, a grant application for active transportation, and a change order for sewer pump station upgrades. The agenda also includes public questions, committee reports, and notices of motion on topics like road naming and a citizen satisfaction survey. The meeting will close to the public for a personnel matter.

• Development variance permit for 1233 Marchant Road
• Development variance permit and Agricultural Land Commission application for Lot 49 and 1417 Sluggett Avenue
• Development permit with variances for 832 Verdier Avenue
• Development variance permit for 2275 Seville Close
• Change order with Kerr Wood Leidal Consulting Engineers for $52,382 for sewer pump station upgrades

Council approved a grant application for $1,150,000 under the COVID-19 Resilience Infrastructure Stream for Active Transportation Improvements, with the District's share funded from General Reserves. They also approved a $52,382 change order for engineering services on sewer pump station upgrades, and supported an Agricultural Land Commission application for a boundary adjustment at Sluggett Avenue. Several development variance permits were approved or scheduled for future hearings.

• Approved $1,150,000 grant application for Active Transportation Improvements (unanimous)
• Approved $52,382 change order with Kerr Wood Leidal for sewer pump station upgrades (unanimous)
• Supported Agricultural Land Commission application for boundary adjustment at 1417 Sluggett Avenue and Lot 49 (unanimous)
• Approved Development Variance Permit for 1233 Marchant Road (unanimous)
• Scheduled Opportunity to be Heard for 832 Verdier Avenue development permit with variances (unanimous)
• Scheduled Opportunity to be Heard for 2275 Seville Close development variance permit (unanimous)
• Referred 2275 Seville Close variance permit to Advisory Planning Commission (opposed: Councillor Paltiel)
• Approved 2021 Budget Meeting Schedule (unanimous)

Special (Open) Council

This is a special open council meeting with one substantive item: receiving a staff report on the 2021 Central Saanich Police Five Year Plan. The recommendation is to receive the report for information only, meaning no decision is being made on the plan itself. The rest of the agenda is procedural (approval of agenda and adjournment).

• Receive 2021 Central Saanich Police Five Year Plan for information
• Report from Acting Director of Financial Services dated December 16, 2020

The special council meeting was held to review the 2021 Central Saanich Police Five Year Plan. Chief Constable Ian Lawson presented the proposed police budget and answered questions about cost drivers, including WCB increases, COVID-19 costs, fleet replacement, and overtime. The staff report was received for information only; no formal decision or vote was taken on the plan.

• Approved agenda as circulated (unanimous)
• Received 2021 Central Saanich Police Five Year Plan for information

Board of Variance

The Central Saanich Board of Variance is meeting to consider two variance applications: one for 6289 Springlea Road and one for 759 Harding Lane. The agenda includes adoption of minutes from the December 3, 2020 meeting and correspondence from neighbors both supporting and opposing the Harding Lane application. The board will decide on these variance requests during the meeting.

• Variance application for 6289 Springlea Road
• Variance application for 759 Harding Lane
• Support and opposition letters from neighbors regarding 759 Harding Lane
• Adoption of draft minutes from December 3, 2020 meeting