Cobourg public meetings in 2021

Transportation Advisory Committee

The Transportation Advisory Committee approved its agenda and November minutes, with no declarations of interest or delegations. Staff reported that TAC's budgeted projects were approved by Council, and discussed the west boardwalk and sanitary sewer relining on Harden St. Transit updates included holiday hours, new smart card passes, and a forthcoming On Demand pilot report to Council before April 19. No substantive decisions were made beyond routine approvals.

• Approved December 15, 2021 agenda (carried)
• Adopted November 25, 2021 minutes (carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to receive the Chief's reports, including financial results and community consultation findings for an Officer Safety Plan, a communication report, and an online reporting tool update. The board will also approve previous minutes, recognize new Constable Courtney Low and Special Constable Vanderwel, and then move into a closed session for litigation, financial, and personal matters. No public hearings or major decisions are listed on the open agenda beyond receiving reports and routine approvals.

• Officer Safety Plan (OPS) financial results and community consultation report
• Communication report for December 2021
• Online reporting tool board report
• Recognition of new Constable Courtney Low and Special Constable Vanderwel
• Approval of November 16, 2021 board minutes

The Cobourg Police Services Board approved a 5-year Officer Safety Plan with Axon Public Safety Canada, to be operationalized in mid-2022, covering body-worn cameras, replacement tasers, and empathy training. All costs will be sourced from the Corporate Services Division for the full contract term. The board also approved the November 16, 2021 minutes and received the Chief's reports for information. A closed session was held for litigation, financial, and personal matters, and all items agreed upon were approved.

• Approved 5-year Officer Safety Plan with Axon Public Safety Canada (carried)
• Approved November 16, 2021 minutes as presented (carried)
• Received Chief's Reports 9.2-9.4 for information (carried)
• Approved all matters agreed upon in closed session (carried)

Public Planning Meeting

This is a public planning meeting where the Town of Cobourg will hear presentations and public comments on two applications. The first is a draft plan of subdivision and common element condominium for 39 townhouse lots at Densmore Road and Birchwood Trail. The second is a zoning by-law amendment to allow a medical clinic at 1005 Elgin Street West. No decisions are being made; the meeting is for information and public input.

• Draft plan for 39 townhouse lots at Densmore Road and Birchwood Trail
• Zoning by-law amendment to add 'Medical Clinic' use at 1005 Elgin Street West
• Public submissions in support and opposition for both applications
• Meeting held electronically via Zoom

The meeting was held to receive public input on two planning applications: a draft plan of subdivision for 39 townhouse lots at Densmore Road and Birchwood Trail, and a zoning by-law amendment to allow a medical clinic at 1005 Elgin Street West. No public submissions were received for either application. No decisions were made; the items were presented for discussion only.

• No decisions made; meeting was for public input only
• Heard presentation on 39-townhome subdivision at Densmore Rd and Birchwood Trail
• Heard presentation on zoning amendment for medical clinic at 1005 Elgin St W
• No public submissions received for either application

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review three heritage permit applications, including a requested variance to the town's colour palette, a new window installation, and a demolition and redevelopment proposal. The committee will also adopt minutes from its previous meeting and discuss civic awards and a heritage designation brochure.

• Recommendation to deny colour palette variance for 79 King St. W (Unit C) and require repainting from an approved palette
• Proposed approval of new north-side window at 203 Hibernia St. (HP-2021-044)
• Proposed approval of demolition and redevelopment at 277 College St. (HP-2021-042)
• Adoption of minutes from November 24, 2021 meeting
• Discussion of civic awards and heritage property designation brochure

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting to review a site plan application for a new multi-unit commercial building and non-food store retail use at 1025 Elgin Street West. The committee will consider endorsing a by-law that authorizes the Mayor and Clerk to execute a development agreement with Tri B ate Asset Management Corporation and Lakefront Utility Services Inc. The agenda also includes routine items such as approval of minutes and a land acknowledgement.

• Site plan approval for 1025 Elgin Street West - commercial development
• Development agreement with Tri B ate Asset Management Corporation and Lakefront Utility Services Inc.
• Endorsement of By-law (Schedule E) for agreement authorization
• Adoption of minutes from August 10, 2021 meeting
• Appointment to Memorial Arena Ad Hoc Committee

Regular Council

Cobourg Council is meeting to consider several motions from the Committee of the Whole, including the approval of the 2022 operating and capital budgets, which propose a 6.3% increase in the municipal levy. The agenda also includes items on establishing a tax rate stabilization reserve, awarding contracts for sustainability planning and equipment, and approving transit fare increases. A closed session is scheduled before the open meeting to discuss personnel, legal, and property matters.

• 2022 Operating Budget with Municipal Levy of $26,352,155 (6.3% increase)
• 2022 Capital Budget of $15,561,973
• Establish Tax Rate Stabilization Reserve with $305,000 transfer
• Award RFP to Intelligent Futures for $239,500 + HST for sustainability plan
• Transit fare increases effective January 1, 2022

Council approved the 2022 Operating Budget with a municipal levy of $26,052,155, a 5.1% increase over 2021, and the 2022 Capital Budget of $15,561,973. The levy was reduced from an initial 6.3% increase by utilizing $300,000 from a newly established Tax Rate Stabilization Reserve. Council also approved the Environmental Services budget, several contracts, and various motions.

• Approved 2022 Operating Budget with $26,052,155 municipal levy (5.1% increase) and $15,561,973 Capital Budget
• Authorized establishment of Tax Rate Stabilization Reserve with $305,000 transfer from 2021 surplus
• Approved 2022 Environmental Services budget with $2,266,851 net surplus to Sewer Rates Reserve
• Directed staff to declare land at Daintry Crescent surplus and negotiate with Habitat for Humanity
• Approved Heritage Permit HP-2021-038 for 18 King Street East
• Awarded RFP CO-21-30-CAO-PDD to Intelligent Futures for $239,500 + HST
• Approved transit fare increases effective January 1, 2022
• Approved $93,696.94 bid from Joe Johnson Equipment Inc for snowplow/dump truck

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to hear a presentation on the LEAD program from the Abilities Centre, receive a verbal update on the EDI Strategy and Policy approval, and discuss several new business items including 2022 dates of significance, a youth engagement workshop, and a virtual tour for newcomers. The agenda also includes a request to add a Transgender Day of Remembrance call to action as a new business item.

• Presentation by Pinder DaSilva and Yin Brown, Abilities Centre, on the LEAD Program
• Verbal update on Equity, Diversity and Inclusion Strategy and Policy approval
• Additional item request: Transgender Day of Remembrance - Call to Action
• Discussion of 2022 Dates of Significance for EDI
• Cobourg Youth Engagement Workshop planning for 2022 (in-person or virtual)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve its 2022 draft budget, which would then be sent to Town Council for approval. The agenda also includes reports from the chair, treasurer, marketing, events, beautification, coordinator, police, and chamber of commerce, as well as council updates. Most items are routine administrative matters, with the budget being the main actionable decision.

• 2022 Draft Budget approval and referral to Council
• Adoption of Annual General Meeting minutes from November 10, 2020
• Chair Report by E. Cotton
• Treasurer Report by L. Trozzolo
• Cobourg Police Services Report by Chief P. VandeGraaf

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several items, including a proposed parking rate increase, a tree and bench donor program, and updates on the Walk of Fame display and annual work plan. The committee will also receive reports on 2022 meeting dates and working group updates. Recent council motions on tree planting funding and an adult fitness park location are noted.

• Parking Rate Increase Proposal - Public Works-066-21
• Tree and Bench Donor Program with draft permits and web page info
• Walk of Fame Volunteer Recognition Display
• Annual Report and Work Plan Update
• Council motion: $50,000 added to 2022 budget for tree planting and maintenance

The Parks and Recreation Advisory Committee scheduled its 2022 meetings for the first Tuesday of each month from January to September. Members reviewed and suggested changes to the Tree and Bench Donor Program documents, which will be updated and sent to the Communications Manager for the town website. The committee also reviewed the 2021 and 2022 Work Plans and Annual Report, with the chair making changes and sending them back to the committee. No formal votes were recorded on these items.

• Scheduled 2022 meetings on first Tuesday of month, January to September
• Reviewed Tree and Bench Donor Program; changes to be sent to Communications Manager
• Reviewed 2021/2022 Work Plans and Annual Report; chair to make changes
• Agreed to add Daintry Park to next PRAC agenda
• Noted tree planting budget increased from $25,000 to $50,000 from tree levy
• Noted New Fees and Charges for Waterfront Operations approved at Committee of the Whole

Committee of Adjustment

This agenda for the Cobourg Committee of Adjustment meeting on December 7, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to handle routine items: approving the agenda, acknowledging the land, and adopting minutes. The main substantive item is a review of the Heritage By-Law, with attached documents including the by-law, heritage alterations by-law 097-2009, and the committee's terms of reference. The meeting is largely procedural, with the by-law review being the only item of discussion.

• Review of Heritage By-Law with attachments: Heritage By-Law.pdf, Heritage Alterations 097-2009.pdf, 2018 CHC Terms of Reference.pdf
• Approval of agenda dated December 7, 2021
• Adoption of minutes from November 24, 2021, to be presented at next meeting on December 15, 2021
• Next meeting scheduled for Wednesday December 15, 2021 at 4:00 PM

Public Meeting

This is a public meeting required under Section 12 of the Development Charges Act. The town is presenting its 2021 Development Charges Background Study and a draft Development Charges By-law, and will accept public input and answer questions. No decisions are being made at this meeting; it is for discussion and public submissions.

• Presentation of 2021 Development Charges Background Study by Watson and Associates Economists Ltd
• Draft Development Charges By-law presented for public input
• Public submissions in support and opposition accepted
• Notice published in local newspaper and on town website

The Town of Cobourg held a public meeting on December 6, 2021, to present the 2021 Development Charges Background Study and draft by-law, as required under the Development Charges Act. No decisions were made; the meeting was for information and public input. One written submission was received from Jeff Solly of Tribute Homes, who raised concerns about assumptions and dated information in the study. The meeting adjourned without any motions other than adjournment.

• Held public meeting to present the 2021 Development Charges Background Study and draft by-law (no decision).
• Received public submission from Jeff Solly, Tribute Homes, regarding the study (no decision).
• Adjourned the meeting (moved by Councillor Adam Bureau, carried).

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several items, including a transit fare increase, the sale of municipal land for affordable housing, and a contract for sustainability planning. They will also receive reports on the Q3 budget variance, heritage designation, and waterfront operations.

• Transit fare increase proposal effective January 1, 2022
• Declaring portions of municipal lands west of 600 Daintry Crescent surplus and negotiating with Habitat for Humanity Northumberland for affordable housing
• Awarding RFP CO-21-30-CAO-PDD to Intelligent Futures for $239,500 + HST for sustainability planning
• Approving bid of $93,696.94 to Joe Johnson Equipment Inc. for a replacement snowplow/dump truck
• Approving $14,500 + HST design contract to Shoreplan Engineering for fuel dock repairs

Council directed staff to declare municipal lands west of 600 Daintry Crescent surplus and negotiate with Habitat for Humanity for affordable housing, after seeking a minor variance. Council also awarded a $239,500 contract for sustainability planning, approved transit fare increases effective January 1, 2022, and made decisions on heritage permits and various infrastructure contracts.

• Directed staff to declare surplus land at Daintry Crescent and negotiate with Habitat for Humanity (carried)
• Awarded $239,500 contract to Intelligent Futures for sustainability plan (carried)
• Approved transit fare increases effective Jan 1, 2022, with study on free transit for ages 5-12 (carried)
• Approved heritage permit for 18 King St E with window replacement condition (carried)
• Referred heritage permit for 93 Albert St to Jan 3, 2022 meeting (carried)
• Approved $93,696.94 snowplow/dump truck bid from Joe Johnson Equipment (carried)
• Awarded fuel dock repair design to Shoreplan Engineering for $14,500 (carried)
• Approved 2022 Waterfront Operations rates and fees (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to discuss and vote on several items, including recommending a suspension of the parking rate increase in the DBIA area until 2023, approving up to $1,500 for an ice sculpture event, and deciding on maintenance options for the downtown core. The board will also consider changing the credit card into the coordinator's name and accepting a new board member.

• Recommendation to suspend parking rate increase in DBIA area until 2023
• Proposal to provide up to $1,500 for Town of Cobourg's ice sculpture event on January 29, 2022
• Discussion on maintenance options and $12,500 allotment due to Falconhurst School closure
• Motion to change credit card to Coordinator D. Annibalini's name
• Approval of Keith Herring as new board member pending criminal record check

The Downtown Business Improvement Area Board of Management recommended suspending the Town of Cobourg's proposed parking rate increase in the DBIA area until 2023, and directed Coordinator D. Annibalini to email R. Champagne with that recommendation. The board approved up to $1,500 for the Town's ice sculpture event on January 29, 2022, and approved Keith Herring as a new board member pending a criminal record check. It also changed the board's credit card to Coordinator D. Annibalini's name and approved all proposed 2022 meeting dates.

• Recommended suspending the parking rate increase in the DBIA area until 2023 (motion DBIA-088-2021, carried)
• Approved up to $1,500 for the Town of Cobourg's ice sculpture event on January 29, 2022 (DBIA-092-2021, carried)
• Approved Keith Herring as a new board member pending a criminal record check (DBIA-093-2021, carried)
• Changed the board credit card to Coordinator D. Annibalini's name (DBIA-091-2021, carried)
• Approved all proposed 2022 meeting dates
• Accepted correspondence from R. Smith regarding a waterfront trailer park/campground proposal for informational purposes only (DBIA-089-2021, carried)
• Adopted the November 4, 2021 minutes as presented (DBIA-087-2021, carried)
• Approved the December 2, 2021 agenda as presented (DBIA-086-2021, carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting to discuss several items, including a carbon footprint calculator, Cobourg's 2022 budget, a climate adaptation motion, the Tannery District Secondary Plan, and an update on a retrofit study RFP. The committee will also adopt minutes from November 3, 2021, and receive the 2022 meeting calendar.

• Debrief on carbon footprint calculator presentation to Council (Nov 22, 2021)
• Discuss whether Council requested hiring a full-time environmental staff person in 2022 budget
• Discuss and approve draft motion to Council on climate emergency adaptation
• Discuss recommendations to Council on Tannery District Secondary Plan Official Plan and Zoning By-Law Amendments
• Receive update on ICSP/GDS/Retrofit Study RFP consultant hiring

Public Planning Meeting

This is a public planning meeting where Council and the public receive background information on the Tannery District Sustainable Neighbourhood Master Plan and corresponding amendments to the Official Plan and Zoning By-law for the Tannery District Secondary Plan area. The meeting includes presentations from planning consultants and staff, followed by public submissions in support or opposition. No decisions are being made at this meeting; it is for information and public input.

• Tannery District Secondary Plan and Master Plan presented for public input
• Draft amending Zoning By-law for Tannery District reviewed
• Public submissions from Enjay Converters, George/Alice Street residents, and Tannery District Citizens Advisory Group
• Lands bounded by George Street, University Avenue West, Victoria/Ball Streets, and CN/CP railway tracks

Council held a public planning meeting to gather background information on the Tannery District Sustainable Neighbourhood Master Plan and corresponding amendments to the Official Plan and Zoning By-law. No decisions were made; the meeting was for information and public comment. Staff noted that comments will be reviewed and the plan will not impact existing sites.

• Held public meeting for the Tannery District Secondary Plan
• Received public submissions in support and opposition
• Adjourned the meeting at 7:40 PM

2022 Operating and Capital Budget Review Meeting

This is a continuation of the November 25, 2021 budget review meeting. Council will review remaining operating budgets for departments like social services, community services, planning, and economic development, as well as capital projects and long-term debt. They will also consider public budget submissions and referrals, then vote on the 2022 operating and capital budget approval motions. The meeting includes a closed session to discuss municipal staff salaries and wages.

• Review of Social and Family Services Operating Budget (pages 159-167)
• Review of Community Services Operating Budget (pages 168-259, 299-301)
• Review of Planning and Development, Economic Development, and Venture 13 operating budgets
• Capital Projects Summary and Long-Term Debt Summary (pages 304-317)
• Approval motions for 2022 Operating and Capital Budgets, including municipal levy and Environmental Services budget

Council approved the 2022 Capital Budget of $15,561,155 and the Operating Budget with a municipal levy of $26,352,155, a 6.3% increase over 2021 (4.1% net after new assessment growth). The vote was 5-2, with the Mayor and Councillors Beatty, Burchat, Bureau, and Darling in favour, and Deputy Mayor Séguin and Councillor Chorley against. Council also approved the Environmental Services budgets, with a net operating surplus of $2,266,851 transferred to the Sewer Rates Reserve. Several amendments were carried, including adding $10,000 for opioid crisis response, increasing tree planting funds, adding an outdoor rink recovery line, and deferring the skateboard park design to 2022 with $5,000, while the $300,000 construction allocation was moved to 2023.

• Approved 2022 Capital Budget of $15,561,155 and Operating Budget with municipal levy of $26,352,155 (6.3% increase) by a 5-2 vote.
• Approved 2022 Environmental Services Operating and Capital Budgets, with net surplus of $2,266,851 transferred to Sewer Rates Reserve (7-0).
• Added $10,000 to Social and Family Services from contingency reserve for opioid crisis response, with staff directed to collaborate with community agencies.
• Increased tree planting budget line from $25,000 to $50,000, offset by a like increase from the Tree Levy Reserve.
• Created an $8,000 recovery line in the Outdoor Rink Budget for a community fundraising campaign for an outdoor rink at Sinclair Park.
• Defeated motion to hire three Summer Students (Tourism Ambassadors) at $17,091 (2-5).
• Deferred hiring of one probationary firefighter to 2023 Operating Budget ($58,747) (2-5).
• Added Monk Cove retaining wall repairs ($260,000, debentured) to 2022 Capital Budget, with staff to report by Dec 13, 2021 and seek federal/provincial funding.

Transportation Advisory Committee

The Transportation Advisory Committee is meeting to discuss a parking rate increase proposal, a draft terms of reference for a zero-emission vehicle sub-committee, and routine updates. The agenda includes standard items like approval of minutes and work plan review.

• Parking rate increase proposal with options: $3/hr & $20/day (est. $280,535 revenue), $4/hr & $25/day ($363,421), $5/hr & $30/day ($446,306)
• Draft terms of reference for a Zero Emission Vehicle Sub-Committee
• Public Works update by Terry Hoekstra
• Transit & Parking update by Renee Champagne
• Adoption of October 28, 2021 minutes

The Transportation Advisory Committee reviewed a parking rate increase proposal and forwarded comments to Council, including recommending a one-year pilot for waterfront parking passes, a $5.00 per hour maximum for waterfront meters, and a $1.50/hour downtown rate for 2022 instead of the proposed $1.25. The committee also suggested the Parks & Recreation Committee review boat launch daily fees. No final decisions were made; these are recommendations for Council's consideration.

• Approved the agenda as amended, adding a delegation from Ted Williams on the parking rate proposal.
• Adopted the minutes of October 28, 2021 as presented.
• Recommended a one-year pilot for waterfront resident and visitor parking passes before full implementation.
• Recommended a $5.00 per hour maximum for waterfront hourly meter rates.
• Recommended additional no parking signage on Lake St to prevent visitor parking.
• Recommended Parks & Recreation Committee review daily boat launch/parking pass fees.
• Agreed with tiered parking rates for downtown lots, with truck/trailer parking in addition to launch fees.
• Suggested a 2022 downtown rate of $1.50/hour instead of $1.25.

2022 Operating and Capital Budget Review Meeting

The Town of Cobourg's Committee of the Whole is holding a budget review meeting to consider the 2022 operating and capital budgets, including department budgets, capital projects, and long-term debt. The meeting will also address public submissions and referrals, and is expected to approve the draft budgets with specific dollar amounts and levy increases to be determined.

• Review of Cobourg Police, Fire, Building, and By-law budgets
• Review of Cobourg Public Library and Art Gallery of Northumberland operating budgets
• Discussion of municipal community grants applications
• Review of capital projects summary and long-term debt summary
• Approval motions for 2022 operating and capital budgets with municipal levy increase

Council reviewed and made decisions on the 2022 operating and capital budgets, including police, fire, and by-law services. Several community grants were approved, amended, or denied, and specific capital projects were adjusted. The meeting was adjourned to continue on November 26, 2021.

• Approved the 2022 Cobourg Police Service and Police Services Board budgets after Q&A.
• Approved the 2022 Fire Department budget after Q&A.
• Approved the forecast for the Capital Budget Fleet Replacement Report for information.
• Approved hiring the new Manager of the Office of the CAO position, deferred to 2022 budget.
• Reduced the Art Gallery of Northumberland (AGN) contribution to $150,000 for 2022, with a three-year pledge of $150,000 for 2022, 2023, and 2024.
• Approved a $1,000 grant to Big Brothers Big Sisters (reduced from $5,000 request).
• Approved a $4,000 grant to the Cobourg Museum Foundation for municipal taxes, plus $500 for 2022 (amended to remove the $500 cash contribution).
• Approved a $2,000 grant to the Northumberland Oral Health Coalition.

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to consider two heritage permit applications: proposed alterations to a mixed-use building at 18 King Street East and the demolition of a residential structure at 93 Albert Street. The committee will also review correspondence, a heritage designation brochure, and a staff approval summary. The agenda includes standard procedural items such as approval of minutes and declarations of interest.

• Heritage Permit HP-2021-038 for alterations at 18 King Street East, recommended for approval
• Heritage Permit HP-2020-037 for demolition at 93 Albert Street, recommended for endorsement in principle
• Correspondence from Miriam Mutton dated November 15, 2021 (attachment: 'Paint It Black.msg.pdf')
• Discussion of Property Heritage Designation Brochure
• Review of Heritage Permit By-law #097-2009

Regular Council

Cobourg Council is meeting to decide on several items, including adopting the Equity, Diversity, and Inclusion Policy and Strategy, approving a new collective bargaining agreement with the fire fighters association, and directing staff on a municipal land inventory for potential affordable housing sites. The agenda also includes delegations on the Northumberland County Forest Management Plan, a sign reinstallation, and a carbon footprint calculator, plus various committee recommendations.

• Award $175,212.12 for replacement articulating sidewalk machine to FST Canada Inc.
• Adopt Equity, Diversity, and Inclusion Policy and Strategy 2022-2026
• Approve fire fighters collective bargaining agreement (2021-2024)
• Direct staff on affordable housing land inventory and community consultation
• Heritage permits for 36 King Street West and 259 Division Street

Council approved the negotiated collective bargaining agreement with the Cobourg Professional Fire Fighters Association (CPFFA) Local 1732, effective January 1, 2021 to December 31, 2024. It also awarded a contract for a replacement articulating sidewalk machine to FST Canada Inc. for $175,212.12, funded from the 2021 Public Works Capital Budget. Council adopted the Equity, Diversity, and Inclusion Policy and Strategy 2022-2026, and authorized a lease agreement with Graphic Packaging International for space at Northam Industrial Park. Several other items were approved, including heritage permits, a sign by-law exemption for Breakers on the Lake, and the posting of a carbon footprint calculator on the town's website.

• Approved the 2021-2024 collective bargaining agreement with the Cobourg Professional Fire Fighters Association (CPFFA) Local 1732.
• Awarded replacement articulating sidewalk machine to FST Canada Inc. for $175,212.12, funded from the 2021 Public Works Capital Budget.
• Adopted the Equity, Diversity, and Inclusion Policy and Strategy 2022-2026 for the Town of Cobourg.
• Authorized a lease agreement with Graphic Packaging International for 88,245 sq ft in Building 1 and 119,143 sq ft in Building 6 at Northam Industrial Park.
• Granted a sign by-law exemption for the reinstallation of a freestanding sign for Breakers on the Lake.
• Approved the Global Network Carbon Footprint Calculator to be posted on the town's website and directed staff to create a webpage for the SCEAC.
• Granted Heritage Permit HP-2021-033 for a roof replacement at 36 King Street West and HP-2021-034 for alterations at 259 Division Street.
• Directed staff to develop a community consultation plan for potential affordable housing sites on municipally-owned lands.

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard reports (minutes, CEO report, financials) and discuss new business, including a proposed fine-free pilot program for junior and young adult collections, the 2022 meeting schedule, and several draft policies. The board will also hold a closed session for a CEO review.

• Fine Free Pilot Program for Junior & YA Collections
• 2022 Meeting Schedule
• Draft Policy 1.7 Emergency Executive Succession
• Draft Policy 1.8 Asset Protection
• Draft Policy 1.9 Compensation and Benefits

Accessibility Advisory Committee

The Town of Cobourg's Accessibility Advisory Committee is meeting to review its year-end accessibility report, discuss the draft accessibility budget for 2022-2024, and consider recommending the creation of municipal accessibility design standards. The committee will also discuss a zoning by-law amendment for the Fleming Building at 1005 Elgin St West to convert commercial space to medical offices. The meeting includes routine items like adopting previous minutes and approving the agenda.

• Year-End Accessibility Report 2021 to be accepted and forwarded to Council
• Draft Accessibility Budget 2022-2024 and special project form to be discussed
• Draft resolution to create Town of Cobourg Accessibility Design Standards Guide
• Zoning by-law amendment for Fleming Building at 1005 Elgin St West to convert commercial space to medical offices
• Update on Abilities Centre LEAD Initiative Project

Cobourg Police Services Board

This agenda contains only procedural boilerplate and embedded media placeholders; no substantive items, decisions, or discussions are listed.

The Cobourg Police Services Board approved the purchase of a Ford 2022 Mach-E AWD as an administrative vehicle, and approved a $5,000 donation to Northumberland Fare Share Food Bank - Cobourg Location, contingent on a formal request. The board also approved previous minutes, accepted correspondence, and received reports on communications, crime statistics, and non-offence statistics. The meeting moved into closed session for litigation, financial, and personal matters, and later approved all matters agreed upon in closed session.

• Approved purchase of Ford 2022 Mach-E AWD as administrative vehicle
• Approved $5,000 donation to Northumberland Fare Share Food Bank - Cobourg Location (contingent on formal request)
• Approved minutes of October 19, 2021
• Approved minutes of November 4, 2021 special meeting
• Approved correspondence from Equity, Diversity, and Inclusion Advisory Committee (informational)
• Approved Chief's Report items 9.1, 9.3-9.4 (informational)
• Approved closed session matters

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider one application: a request for minor variances at 308 Henry Street to allow a pool, pool fence, pool pump, and a 17'x9' pool house in the technical front yard, where the zoning by-law restricts them to side and rear yards. The committee will also adopt the minutes from its October 5, 2021 meeting. The agenda is otherwise procedural.

• Minor variance application A-10-21 for 308 Henry Street to permit pool, pool fence, pool pump, and 17'x9' pool house in the technical front yard
• Adoption of minutes from October 5, 2021 Committee of Adjustment meeting

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on several key items, including a short-list of municipally-owned lands for potential affordable housing, proposed water and wastewater rate increases for 2022, and possible parking rate increases for downtown and waterfront areas. Council will also consider lease agreements for the Art Gallery of Northumberland and Graphic Packaging, and adopt an Equity, Diversity, and Inclusion Strategy and Policy.

• Direct staff to develop community consultation on short-listed municipal lands for affordable housing (report due April 2022)
• Authorize by-law to increase water and wastewater rates effective January 1, 2022
• Authorize lease renewal with Graphic Packaging International for 88,245 sq ft (Building 1) and 119,143 sq ft (Building 6) at Northam Industrial Park
• Approve $175,212.12 for replacement articulating sidewalk machine from FST Canada Inc.
• Adopt Equity, Diversity, and Inclusion Strategy 2022-2026 and Policy

Council adopted the Equity, Diversity, and Inclusion Strategy 2022-2026 and the accompanying EDI Policy, and approved the negotiated collective bargaining agreement with the Cobourg Professional Fire Fighters Association (CPFFA) Local 1732, effective January 1, 2021 to December 31, 2024. Council also approved a one-hour free parking grace period in the downtown for December 2021, and directed staff to develop a community consultation plan for potential affordable housing sites on municipally-owned lands. A motion to authorize the Art Gallery of Northumberland MOU and lease agreements was carried after an amendment removed administrative secretarial support from the MOU.

• Adopted Equity, Diversity, and Inclusion Strategy 2022-2026 and EDI Policy
• Approved CPFFA collective bargaining agreement terms (2021-2024)
• Approved one-hour free parking grace period downtown for December 2021
• Directed staff to develop consultation plan for affordable housing land inventory
• Authorized AGN MOU and Victoria Hall lease agreements, as amended
• Approved $175,212.12 for replacement articulating sidewalk machine (FST Canada Inc)
• Authorized by-law for Graphic Packaging lease renewal (88,245 sq ft Bldg 1; 119,143 sq ft Bldg 6)
• Approved preparation of by-law to increase water/wastewater rates per 2020 rate study

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to discuss several items, including a draft 2022 budget request, an update on the EDI strategy and policy, a police body-worn cameras update, and a presentation on the LEAD accessibility program. The committee will also consider adopting the minutes from its October 14, 2021 meeting and receive updates on youth participation on advisory committees and the endorsement of the United Nations Declaration on the Rights of Indigenous Peoples.

• Draft 2022 EDI operating budget request
• Endorsement of the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP)
• Police body-worn cameras update
• Introduction of Abilities Centre LEAD Program for accessibility and inclusion
• Youth participation on advisory committees

2022 Divisional Staff Budget Presentation Meeting

Municipal staff presented various divisional budget estimates for the 2022 fiscal year. The meeting included reviews of police, fire, planning, by-law, and community services budgets. Council will review and debate the final budget in late November 2021.

• Cobourg Police Services operating and capital budget presentation
• Fire Department operating and capital budget presentations
• Planning and Development Services budget overview
• By-law Enforcement operating and capital budget presentations
• Community Services Division projects including Sinclair Park Outdoor Rink and Victoria Park Canteen conversion

The meeting was a budget review session where staff from Cobourg Police, Fire, Planning, By-law, and Community Services presented their 2022 operating and capital budget estimates. No formal decisions were made; the final budget debate and approval are scheduled for November 25-26 and December 13, 2021, respectively. Council also held a closed session to discuss a potential property purchase.

• Recessed for 10 minutes (2:16 PM) - carried
• Recessed for 15 minutes (4:00 PM) - carried
• Moved into closed session to discuss potential property purchase (5:50 PM) - carried
• Adjourned meeting (6:30 PM) - carried

2022 Divisional Staff Budget Presentation Meeting

This is a budget review meeting where council receives presentations from municipal staff on the 2022 draft operating and capital budgets. Council may ask questions, but no final decisions are made; the final budget will be debated on November 25-26, 2021 and approved on December 13, 2021. The agenda includes presentations from divisions such as General Government, Public Works, Environmental Services, Economic Development, and Venture 13, along with proposed new staff hires and capital projects.

• Proposed new staff hires: Manager Office of CAO, Accessibility and EDI Coordinator, Information Technology Analyst, Program Support Financial Analyst, HR Analyst, Manager of Economic Development
• Capital projects: Burke, Blake, Victoria St Reconstruction; Albert Street Widening; Kerr Street (Wilkins Gate-New Amherst); King Street West Structural Culvert Replacement; Nagle Road
• Multi-use trail projects on Kerr Street, Brook Road North, Elgin Street
• Transit vehicle replacement and parking infrastructure upgrades
• Environmental services capital: Archimedes Pump Repairs, Thickener Tank Repairs, Backup Power Generator (Plant 2), Forth St Pump Station Upgrade, Monks Cove Pump Station Upgrade

The meeting was a budget review session where staff presented the 2022 operating and capital budget estimates. No formal decisions were made; the final budget debate is scheduled for November 25-26, 2021, with approval on December 13, 2021.

• No decisions made; budget presentations received from Art Gallery of Northumberland, Cobourg Public Library, and all town departments
• Motion to recess for 10 minutes carried
• Motion to adjourn meeting carried

2022 Public Submissions and Community Grant Presentations

The Town of Cobourg held a public meeting to receive oral budget submissions from residents and presentations from organizations applying for municipal community grants. The session allowed citizens to share priorities for the 2022 operating and capital budgets and heard from various groups seeking funding.

• Oral submission by Cobourg Pickleball Club regarding dedicated pickleball courts
• Community grant presentations from Sustainable Cobourg, Cobourg District Historical Society, and Victoria Hall Volunteers
• Community grant presentations from Northumberland New Venture Band, The Cobourg Lawn Bowling Club, and Northumberland Oral Health Coalition
• Community grant presentations from Northumberland Festival of the Arts, Film Access Northumberland, and The Rose Quest Personal Care Initiative
• Community grant presentations from Les AMIS Concerts, Horizons of Friendship, Community Care Northumberland, Cobourg Ecology Garden, and Northumberland 89.7

The meeting was a public hearing to receive verbal and written budget submissions from residents and presentations from organizations applying for 2022 Municipal Community Grants. No decisions were made; the input will inform Council's 2022 budget deliberations. The meeting adjourned at 7:54 PM.

• Adjourned meeting at 7:54 PM (moved by Councillor Bureau, carried)

Cobourg Police Services Board

The Cobourg Police Services Board is holding a special meeting to discuss several reports, including the 2022 police capital budget, an economic impact report, a body-worn cameras and officer safety proposal, and a vehicle report. The board will also move into closed session to discuss matters involving public security, litigation, financial, and personal matters. The meeting is largely procedural, with most substantive items presented as reports for discussion.

• 2022 Police Capital Budget (attachment: 2022 - Police Capital Budget - pub Nov 21 v2.pdf)
• Body-Worn Cameras / Officer Safety Proposal (attachments: Officer Safety Proposal - Nov 4 21.pdf, Officer Safety Proposal Addendum - PSB Report.pdf)
• Economic Impact Report (report to follow)
• Vehicle Report (unavailable in advance, awaiting vendor data)
• Closed session under Police Services Act Section 35(4)(a) and (b)

The Cobourg Police Services Board met on November 4, 2021, and held a closed session for litigation, financial, and personal matters. In open session, the board postponed a decision on the Officer Safety Proposal (including body-worn cameras) until the December 21, 2021, public meeting. The board received the Capital Budget, Economic Impact Report, and Vehicle Report for information only.

• Postponed body-worn cameras / Officer Safety Proposal to December 21, 2021 (carried)
• Received Capital Budget, Economic Impact Report, and Vehicle Report for information (carried)
• Approved matters agreed upon in closed session (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to consider the draft 2022 budget, hear from a town staffer about pedestrian counters, and receive reports from committees and liaisons. The board will also vote on adopting previous minutes and accepting correspondence and the coordinator's report.

• Draft 2022 budget to be accepted and added to AGM agenda
• Update on pedestrian counters and input on new locations
• Introduction of new DBIA Administrator Deborah Annibalini
• Grant for Christmas Market in partnership with the Town
• Liaison reports from Chamber of Commerce and Police Services

The Downtown Business Improvement Area Board of Management approved a $12,000 allocation for upcoming holiday events and accepted the draft 2022 budget, which is balanced at $0 with estimated expenditures of $192,000. The board also agreed to recommend a one-hour free parking grace period for December to Council, and supported installing pedestrian counters at Covert Street and Third Street. The meeting was largely procedural, with no other substantive decisions.

• Approved $12,000 for holiday events (carried)
• Accepted draft 2022 budget, balanced at $0 (carried)
• Recommended one-hour free parking grace period for December to Council (carried)
• Agreed to install pedestrian counters at Covert Street and Third Street (consensus)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is reviewing a draft carbon footprint calculator for potential public use. Members will also discuss submitting recommendations regarding the 2022 budget to the Committee of the Whole.

• Review of draft Carbon Footprint Calculator presentation
• Discussion on budget resolutions for the November 15, 2021, Committee of the Whole meeting
• Update on RFP for ICSP/GDS/Retrofit Study consultant selection
• Notice of November 29, 2021, public meeting for Tannery District Sustainable Neighbourhood Master Plan

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review heritage permit applications and other heritage matters. The committee will consider approving roof and facade alterations at two properties, discuss adding a house to the heritage registry, and revisit a proposed demolition at 93 Albert Street. The meeting is held electronically via Zoom.

• Heritage Permit HP-2021-033: roof replacement at 36 King Street West, recommended for approval
• Heritage Permit HP-2021-034: facade alterations at 259 Division Street, recommended for approval
• Discussion of demolition at 93 Albert Street (HP-2020-037), endorsed in principle subject to conditions
• New business: addition of James Cunningham House at 7949 County Rd 2 to heritage registry
• Review of Heritage Permit By-Law (097-2009) and staff approval summary list

Planning and Development Advisory Committee

The provided document contains no specific meeting details, topics, or business items. It consists of empty administrative fields and software-related text.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several parks and recreation matters. Key items include a presentation and report on an outdoor adult fitness park, a 2022 budget update, and various other reports on recognition displays, tree planting, and property matters. The agenda is substantive with multiple discussion items, not just procedural boilerplate.

• Outdoor Adult Fitness Park presentation by Keith Oliver
• Outdoor Adult Fitness Park Location report by Deputy Director Behan
• 2022 Budget Update report by Deputy Director Behan
• Walk of Fame Volunteer Recognition Display report
• Tree Planting Motion

The Parks and Recreation Advisory Committee accepted a presentation on the Outdoor Adult Fitness Park and reaffirmed its recommendation for the Cobourg Community Centre (CCC) Campus as the preferred location, citing benefits like proximity to the Senior's Centre and central access. The committee also recommended adding $50,000 to the 2022 budget for tree planting and maintenance, and received updates on the 2022 budget process and the Municipal Land Inventory report.

• Accepted Keith Oliver's presentation on the Outdoor Adult Fitness Park for information (carried)
• Uphheld CCC Campus as preferred location for Adult Fitness Park (carried)
• Recommended adding $50,000 to 2022 budget for tree planting and maintenance (carried)
• Adopted minutes from October 5, 2021 (carried)
• Approved agenda as presented (carried)

Regular Council

The agenda is largely procedural: it includes a closed session for personnel and labour matters, adoption of previous minutes, and a series of motions carried forward from the Committee of the Whole. Key items include approving a $1.1M insurance contract, endorsing the UN Declaration on the Rights of Indigenous Peoples, directing staff on organizational review recommendations, and directing staff to develop a short-term rental licensing system.

• Approve comprehensive insurance program with Marsh Canada for Nov 1, 2021 to Nov 1, 2022 at $1,100,000
• Endorse the United Nations Declaration on the Rights of Indigenous Peoples for reconciliation efforts
• Direct staff to implement KPMG organizational review recommendations, including staffing adjustments, and bring costs to the 2022 budget
• Direct staff to develop a licensing system for short-term rental accommodations and schedule a public meeting
• Approve $79,300 contract to R.W. Armstrong & Associates for the 2022 Victoria Park seawall rehabilitation design

Council approved the comprehensive insurance program with Marsh Canada Limited for $674,065, endorsed the UN Declaration on the Rights of Indigenous Peoples, and directed staff to develop a licensing system for short-term rentals, including a community survey and public meeting. They also approved the 2022 meeting schedule, a $79,360 tree planting contract, and several other motions.

• Approved $674,065 comprehensive insurance program with Marsh Canada Limited (carried)
• Endorsed UN Declaration on the Rights of Indigenous Peoples as reconciliation framework (carried)
• Directed staff to develop short-term rental licensing system and amend zoning by-law (carried)
• Approved $79,360 fall tree planting contract to Cressman Tree Maintenance & Landscaping Ltd (carried)
• Adopted 2022 Council and Committee of the Whole meeting schedule (carried)
• Reduced advisory committee participation age to 15 (carried)
• Directed staff to draft water quality policy and include dock, E. coli testing, dredging in 2022 budget (carried)
• Approved Santa Claus Parade on Dec 4 at 6pm, plus Christmas Magic and First Night (carried)

Special Council

This special Council meeting is dedicated to one item: the Chief Administrative Officer's report on the Organizational Review Implementation Plan, referred from the October 25 Committee of the Whole. Council will hold a closed session for personnel matters, then consider directing the CAO to pursue staff recommendations on staffing adjustments, organizational realignment, and policy enhancements, with costs to be brought to the 2022 budget.

• Closed session under Municipal Act 239(2)(b) for personnel matters related to organizational review
• Report from CAO on Organizational Review Implementation Plan (Office of the CAO-007-21)
• Recommendations on staffing adjustments and organizational realignment
• Enhancements to policy environment and operating processes
• Direct staff to bring approved items to 2022 municipal budget

Council received the CAO's report on the Organizational Review Implementation Plan and directed the CAO to pursue staffing adjustments, organizational realignment, and policy enhancements, with an amendment setting specific hiring dates for three positions. The motion also directed staff to bring related items to the 2022 budget and implement cost savings from the KPMG review. The meeting included a closed session for personnel matters.

• Approved organizational review implementation plan (carried)
• Amended motion to set hiring dates: Building Inspector/Plans Examiner Jan 1, 2021; Manager of By-Law Enforcement and Grant and Policy Writer Apr 1, 2021 (carried)
• Directed CAO to pursue staffing adjustments, organizational realignment, and policy enhancements (carried)
• Directed staff to include approved recommendations in 2022 budget (carried)
• Directed CAO to implement cost savings from KPMG review in draft 2022 budget (carried)

Transportation Advisory Committee

The committee is scheduled to review a Council motion regarding the EV Electrification Sub-Committee. The meeting also includes updates on public works, transit, and parking.

• EV Electrification Sub-Committee Council Motion (430-21)
• Public Works Update from Terry Hoekstra
• Transit & Parking Update from Renee Champagne
• Review of Kerr Spine et al Costing Table R5
• BAC Funding Request discussion

The Transportation Advisory Committee (TAC) received next steps from Municipal Clerk Brent Larmer on forming a Zero Emission Vehicle Sub-Committee, which will include at least three TAC members and report to TAC. The committee will review and approve the draft Terms of Reference (TOR) and forward it to Council by December 6, 2021. Members expressed interest in joining the sub-committee, and the committee updated its work plan. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda as amended (carried)
• Adopted minutes of September 23, 2021 (carried)
• Deferred Coordinator Report to next meeting
• Reviewed and updated Work Plan

Committee of the Whole

The Committee of the Whole is deciding on several staff recommendations, including implementing the KPMG organizational review, awarding a $674,065 insurance contract to Marsh Canada, and developing a licensing system for short-term rentals. Council will also consider endorsing UNDRIP, reducing the youth advisory committee age to 15, and approving a $79,360 tree planting bid. A delegation from Habitat for Humanity will discuss a land donation for affordable housing.

• Award comprehensive insurance to Marsh Canada Limited for $674,065 (Nov 1, 2021–Nov 1, 2022)
• Approve KPMG organizational review implementation plan (staffing, realignment, policy changes)
• Direct staff to develop short-term rental licensing system and amend zoning by-law
• Endorse UN Declaration on the Rights of Indigenous Peoples as reconciliation framework
• Approve $79,360 tree planting bid from Cressman Tree Maintenance & Landscaping Ltd.

Council directed staff to develop a licensing system for short-term rental accommodations, amend the zoning by-law, conduct a community survey, and hold a public meeting. It also approved the 2021-2022 comprehensive insurance program with Marsh Canada Limited for $674,065, and referred a Habitat for Humanity land donation request to staff for investigation.

• Approved comprehensive insurance program with Marsh Canada Limited for $674,065 (carried)
• Directed staff to develop STRA licensing system, amend zoning by-law, survey, and public meeting (carried)
• Directed staff to include analysis of Municipal Accommodation Tax in STRA report (carried)
• Referred Habitat for Humanity land donation request to Planning staff for report by Dec 6, 2021 (carried)
• Referred Sustainable Cobourg funding request to Planning staff for ICSP/GDS exercise (carried)
• Approved $79,360 tree planting bid to Cressman Tree Maintenance & Landscaping Ltd. (carried)
• Endorsed UN Declaration on the Rights of Indigenous Peoples as reconciliation framework (carried)
• Reduced advisory committee participation age to 15 (carried)

Accessibility Advisory Committee

The committee is reviewing a grant application and proposal for an accessible dock for the Cobourg Dragon Boat and Canoe Club. Members will also discuss accessibility audits for Victoria Hall, Victoria Park, and the Marina.

• Grant application for an Accessible Dock
• Accessibility Audit of Victoria Hall
• Site Plan Approval for 160 Densmore Road (SPA-16-21)
• Review of accessibility audits for Victoria Park, Beach, and Marina
• Appointment of a committee member to the Memorial Arena Ad Hoc Committee

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including the September 2021 minutes, CEO report, and financial statements. New business includes draft policies on emergency executive succession, asset protection, and compensation and benefits. The board will also discuss COVID-19, correspondence, and enter closed session for staffing matters.

• Review of draft Policy 1.7 Emergency Executive Succession
• Review of draft Policy 1.8 Asset Protection
• Review of draft Policy 1.9 Compensation and Benefits
• September 2021 financials and funds summary
• Closed session on staffing

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to consider several policy and operational items, including a COVID-19 vaccination policy, rescinding a body-worn camera RFP, and receiving reports on communications, finances, and electric vehicles. The board will also enter a closed session for matters involving public security, litigation, financial, and personal matters.

• Vaccination policy: Chief to develop procedures consistent with Ontario's guidance
• Rescind body-worn camera RFP requirement
• Receive communication report for information
• Receive financial report (operations to September 2021)
• Unclaimed goods statement; additional $1,650 deposited

The Cobourg Police Services Board approved the purchase of an electric vehicle for administrative duties, replacing a previously approved 2022 front-line vehicle. The board also rescinded the request for proposals (RFP) for body-worn cameras. All motions were carried unanimously.

• Approved COVID-19 vaccination policy for police procedures (carried)
• Rescinded body-worn cameras RFP requirement (carried)
• Revoked 2022 front-line vehicle purchase; approved electric vehicle for admin duties (carried)
• Approved Chief's Report items 9.2, 9.5, 9.6 for information (carried)
• Received Unclaimed Goods statement for information (carried)
• Directed Town to collapse Police General legal fee budget into Police Board legal fee line (carried)
• Approved all matters agreed upon in closed session (carried)

Public Planning Meeting

This public planning meeting covers two items: a draft plan of subdivision for 357, 359 & 361 Elgin St W proposing a 5-storey, 86-unit apartment building and 16 townhouse units, and a review of zoning by-law amendments for Rehabilitation Treatment Centres and Crisis Care Centres. The meeting is for public submissions; no decisions are being made at this meeting.

The meeting was a public planning hearing, not a decision-making session. Council heard presentations and public comments on a proposed draft plan of subdivision for 357, 359, and 361 Elgin St. West, which would include an 86-unit apartment building and 16 townhouses, and on a zoning by-law review regarding rehabilitation treatment centres and crisis care centres. No votes or final decisions were made; staff will review comments before bringing recommendations to Council.

• No decisions made; public hearing only
• Heard presentation on Draft Plan of Subdivision for 357, 359 & 361 Elgin St. W (86 apartment units + 16 townhouses)
• Heard public comments on subdivision, including concerns about affordable housing, building height, and tree protection
• Heard presentation on Zoning By-law review for Rehabilitation Treatment Centres and Crisis Care Centres
• Heard public comments on zoning review, including stigma and grandfathering concerns
• Adjourned meeting (moved by Councillor Darling, carried)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee will meet to elect a Chair and Vice-Chair, discuss the Cobourg Police Body Worn Camera initiative, and review a new draft Equity, Diversity and Inclusion Policy and Strategy. The agenda also includes routine items like approving minutes and a land acknowledgement. No final decisions are listed; most items are for discussion or recommendation.

• Election of Chair and Vice-Chair for the Equity, Diversity, and Inclusion Advisory Committee of Council
• Discussion of Cobourg Police Body Worn Camera Initiative with community consultation reports
• Review of new draft Equity, Diversity and Inclusion Policy
• Review of Cobourg EDI Strategy
• Update on Equity and Diversity Scan of Town's Boards and Committees

The Equity, Diversity and Inclusion Advisory Committee endorsed the Town of Cobourg's Equity, Diversity and Inclusion Policy and the EDI Strategy, which includes 81 recommended actions across three phases. The committee also appointed Marilou Martin as Chair and Heidi Carisse as Vice-Chair. Discussions on the police body-worn camera initiative were held but no formal decision was made by the committee.

• Endorsed the Equity, Diversity and Inclusion Policy (carried)
• Endorsed the Equity, Diversity and Inclusion Strategy (carried)
• Appointed Marilou Martin as Chair (carried)
• Appointed Heidi Carisse as Vice-Chair (carried)
• Approved the agenda as presented (carried)
• Adopted the minutes of September 9, 2021 (carried)

Planning and Development Advisory Committee

This agenda for the Cobourg Planning and Development Advisory Committee meeting on October 13, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Regular Council

Cobourg Council will consider adopting a mandatory COVID-19 vaccination policy requiring all town employees, volunteers, consultants, and council members to disclose status and be fully vaccinated by November 29, 2021. The agenda also includes several other decisions from the Committee of the Whole, such as approving a gas detection system purchase, a snowplow truck replacement, and the location of an outdoor adult fitness park. Delegations will address accessibility at Northumberland Mall, COVID-19 volunteer recognition, and the fitness park.

• Mandatory COVID-19 vaccination policy for employees, volunteers, consultants, and council members
• Purchase of MSA Fixed Gas Detection System for Water Pollution Control Plant #2 at $42,281 plus up to $30,000 for installation
• Replacement of Combination Snowplow/Dump Truck from Tenco Inc for $104,968.69
• Award of Outdoor Adult Fitness Park contract to Active Fit Playground Equipment for $23,828.25
• Delegation on accessibility issues at Northumberland Mall property

Council approved the Town of Cobourg Vaccination Policy, requiring all employees, volunteers, consultants, and Council members to be fully vaccinated by November 29, 2021, with disclosure by October 22, 2021. The policy was endorsed and adopted after a prior Committee of the Whole recommendation. Other decisions included approving the Outdoor Adult Fitness Park contract, maintaining current sidewalk snow clearing operations, and endorsing several modernization projects.

• Adopted mandatory COVID-19 Vaccination Policy (Carried)
• Approved $23,828.25 Outdoor Adult Fitness Park contract to Active Fit Playground Equipment, location to be discussed with working group (Carried)
• Maintained existing Sidewalk Snow Clearing operations (Carried)
• Approved $42,281.00 gas detection system for WPCP2 plus up to $30,000 for installation (Carried)
• Approved $104,968.69 snowplow/dump truck replacement from Tenco Inc (Carried)
• Endorsed four Municipal Modernization Program projects for provincial submission (Carried)
• Directed staff to reopen Concert Hall by Nov 1, 2021, with bar restock cost not exceeding $2,500 (Carried)
• Proclaimed Nov 25, 2021 as International Day for Elimination of Violence Against Women (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine administrative items: approving the agenda and prior minutes, receiving liaison and committee reports, and entering closed session for a personnel matter. The board will vote to accept A. Da Silva's resignation as Vice-Chairperson and hear an update on hiring for the administrator role. No major public decisions or financial items are on the open agenda.

• Acceptance of A. Da Silva's resignation as Vice-Chairperson
• Update on hiring process for DBIA administrator role
• Closed session under Municipal Act s.239(2)(b) for personnel update
• Liaison reports from Chamber of Commerce and Cobourg Police Services
• Committee reports on sustainability, marketing, events, membership, beautification

The Downtown Business Improvement Area Board of Management accepted A. Da Silva's resignation as Vice-Chairperson and discussed the hiring process for a new DBIA Administrator, with two candidates under serious consideration. The board also received updates on Chamber of Commerce rapid testing and the cancellation of the Remembrance Day parade due to COVID-19. No other substantive decisions were made.

• Accepted A. Da Silva's resignation as Vice-Chairperson (carried)
• Approved agenda as presented (carried)
• Adopted minutes of September 2, 2021 (carried)
• Moved into closed session for personnel matters (carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee will review the 2022 budget schedule and discuss ways to provide input on the draft budget. The committee will also discuss increasing its learning regarding climate emergency adaptation measures for food, power, and buildings.

• Debrief on Council decision regarding hiring an Environmental Officer
• Debrief on Council decision regarding Cobourg Cycling Infrastructure Completion Proposal
• Presentation on GRCA roles and the effects of global heating on Cobourg
• Review of draft Resolution to Council regarding the 2022 budget
• Discussion on climate emergency adaptation measures

The Sustainability and Climate Change Advisory Committee approved a resolution recommending that Cobourg Council integrate climate mitigation and adaptation into its 2022 budget process, including considering sustainable options for capital projects and prioritizing the development of a Climate Adaptation Plan. The committee also discussed climate emergency adaptation measures, including food security research from the City of London, and received a presentation from the Ganaraska Region Conservation Authority. No other substantive decisions were made.

• Approved resolution to Council re: 2022 budget climate considerations (carried)
• Approved agenda as presented (carried)
• Adopted minutes of September 1, 2021 (carried)
• Adjourned meeting at 3:51 P.M. (carried)

Cobourg Heritage Advisory Committee

This is the agenda for the Cobourg Heritage Advisory Committee meeting of October 6, 2021. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider one consent application for a lot addition at 800-810 Ontario Street. The committee will also adopt minutes from its September 14, 2021 meeting. The agenda is otherwise procedural with no other substantive items listed.

• Consent application B-14-21 for lot addition at 810 Ontario Street, merging severed land with 800 Ontario Street
• Proposed 1.5 m road allowance widening on Ontario Street to be transferred to the municipality
• Adoption of minutes from September 14, 2021 meeting

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to review several reports and applications, including an accessible dock grant application, a staff update on Cobourg waterfront water quality, a municipal naming application, and updates from working groups. The committee will also consider approving the previous meeting's minutes and discuss an outdoor adult fitness park.

• Accessible Dock Grant Application with layout and quote attachments
• Cobourg Waterfront Water Quality Staff Update
• Municipal Naming Application for Greg Brocanier
• Memorial Arena Ad Hoc Committee Members
• Outdoor Adult Fitness Park discussion

The Parks and Recreation Advisory Committee deferred a decision on naming the track at the Cobourg Community Centre after former Mayor Gil Brocanier to Council, citing concerns about naming things after individuals. The committee also supported an accessible dock grant application and appointed a member to the Memorial Arena Ad Hoc Committee.

• Deferred municipal naming application for track after Gil Brocanier to Council (carried)
• Supported $10,000 accessible dock grant application (carried)
• Appointed Dora Body to Memorial Arena Ad Hoc Committee (carried)
• Approved agenda as amended (carried)
• Adopted September 7, 2021 minutes (carried)
• Recommended Outdoor Adult Fitness Park at Cobourg Community Centre (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially decide on several items, including receiving the KPMG Organizational Review report, approving a severance agreement for 105 Havelock Street, selecting an option to expand sidewalk snow clearing, and approving purchases for a gas detection system and a snowplow/dump truck. The meeting also includes a closed session for personal matters about an identifiable individual related to the organizational review.

• Receive KPMG Organizational Review final report and provide direction to CAO
• Authorize by-law for severance agreement with 2471366 Ontario Inc. for 105 Havelock Street
• Approve $42,281 for MSA Fixed Gas Detection System at WPCP2 plus up to $30,000 for installation
• Approve $104,968.69 single bid from Tenco Inc for replacement Combination Snowplow/Dump Truck
• Direct staff to reopen Cobourg Concert Hall by Nov 1, 2021, with bar restock cost not exceeding $2,500

Council voted to reopen the Concert Hall in Victoria Hall by November 1, 2021, with a $2,500 cap for restocking the bar. They also endorsed a mandatory COVID-19 vaccination policy for employees, volunteers, and consultants, with disclosure by Oct 22 and full vaccination by Nov 29, and directed that Council members also provide proof of vaccination. Additionally, they received the KPMG organizational review and directed the CAO to prepare an implementation report by Oct 25, 2021.

• Approved reopening of Concert Hall by Nov 1, 2021, with $2,500 for bar restock
• Endorsed mandatory COVID-19 vaccination policy for employees, volunteers, consultants, and Council members
• Received KPMG organizational review; directed CAO to report on implementation by Oct 25, 2021
• Approved Employee Code of Conduct and Employee and Service Recognition policies
• Endorsed four projects for Municipal Modernization Program Intake 3 submission
• Approved purchase of gas detection system for WPCP2 at $42,281 plus up to $30,000 for installation
• Approved single bid of $104,968.69 for snowplow/dump truck replacement
• Authorized creation of Zero Emission Vehicle Sub Committee with draft terms by Dec 6, 2021

Public Planning Meeting

This is a public planning meeting to consider amendments to the Official Plan and Zoning By-law, and a Draft Plan of Subdivision, for the western portion of the New Amherst neighbourhood. The proposal would allow up to 397 dwelling units, including single and semi-detached homes, townhouses, senior apartments, and retirement homes, plus parkland, stormwater, and road infrastructure. The meeting includes presentations, public submissions, and written comments.

• Draft Plan of Subdivision for New Amherst Stage 2, Phase 3
• Up to 397 dwelling units: single detached, semi-detached, townhouses, senior apartments, retirement homes
• Blocks for public parkland, stormwater management facility, sewage pumping station, roads and laneways
• Written submission from resident Lynne Connolly
• Township of Hamilton Council Resolution 2021-35

The meeting was a public planning session to consider an Official Plan and Zoning By-law amendment and a Draft Plan of Subdivision for the western portion of the New Amherst neighbourhood, proposing up to 397 dwelling units. No decisions were made; staff have not completed a detailed analysis, and public comments will be provided to the applicant for further discussion.

• Meeting adjourned at 5:48 PM (carried)

Transportation Advisory Committee

The Cobourg Transportation Advisory Committee is meeting to hear a presentation on pedestrian crossing safety, discuss motions to council regarding a Bicycle Advisory Committee funding request and an anti-idling bylaw, and receive updates from staff and the coordinator. The meeting also includes routine items like approving the agenda and adopting the previous minutes. The transit and parking update has been deferred.

• Presentation by Lyn Howes on 'The Dreaded Junction - The Perils of Crossing the Road in Cobourg'
• Motions to Council: BAC & Funding Request and Anti-Idling By-law
• Public Works Report by Terry Hoekstra
• Coordinator Report by Councillor Brian Darling
• Transit & Parking Update by Renee Champagne - Deferred

The Transportation Advisory Committee recommended that Council establish a Zero Emission Vehicle Ad Hoc Committee to assist with the Town's zero-emission strategy for its owned vehicles, consistent with Climate Change initiatives in Cobourg's Strategic Plan. The committee also received a delegation on crosswalk safety, discussed a BAC funding request for active transportation projects, and deferred a transit and parking update to the next meeting.

• Recommended Council establish a Zero Emission Vehicle Ad Hoc Committee (carried)
• Received delegation on crosswalk safety for information (carried)
• Approved agenda as amended (carried)
• Adopted minutes of August 26, 2021 (carried)
• Deferred Transit & Parking Update to next meeting

Cobourg Police Services Board

This agenda for the Cobourg Police Services Board meeting on September 21, 2021, contains only procedural boilerplate with no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents.

The Cobourg Police Services Board approved the 2022 budget as presented, which includes a 2.80% increase from the 2021 tax review. The board also approved the previous meeting minutes and received the Communication Report as information. A policy on vaccinations is to be developed by the Chief of Police and presented at the next meeting on October 19, 2021.

• Approved 2022 Budget with 2.80% increase (carried)
• Approved minutes from August 17, 2021 meeting (carried)
• Approved minutes from August 24, 2021 meeting (carried)
• Received Communication Report as information (carried)

Planning and Development Advisory Committee

This is the agenda for the Cobourg Planning and Development Advisory Committee meeting on September 21, 2021. The agenda contains only procedural boilerplate and embedded media placeholders, with no listed agenda items, reports, or decisions. No substantive business is identified for discussion or action.

Regular Council

Cobourg Council is meeting to consider several motions from the Committee of the Whole, including approving property tax reductions totaling $131,649.99, authorizing internet/telephone voting for the 2022 municipal election, and directing staff to develop an anti-idling by-law. The agenda also includes reports on a site plan application for 156 Willmott Street, a proposed Indigenous 'Seven Feathers' crosswalk, and the reopening of the Cobourg Community Centre canteen.

• Property tax reductions of $131,649.99 (Town $73,477.19, County $41,963.23, Education $14,630.71, DBIA $1,578.86)
• Internet/telephone voting for 2022 election with Intelivote Systems Inc. at estimated cost of $39,750
• Purchase of 2020 ARBOC transit bus for $152,439.53, 73.33% funded by ICIP
• Heritage permit HP-2021-028 for demolition at 277 College St endorsed in principle
• Direct staff to develop anti-idling by-law and education plan by March 1, 2022

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including the August 2021 financials, the CEO report with performance statistics, and minutes from the previous meeting. They will also discuss COVID-19 impacts, planned closures for 2021 and 2022, and begin budget planning for 2022. A new business item is the appointment of a CEO Performance Appraisal Committee.

• August 2021 financials report
• CEO report with monthly statistics and performance indicators
• Revised 2021 and 2022 closure schedules
• Budget 2022 discussion
• Appointment of CEO Performance Appraisal Committee

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to handle routine business: approving the agenda, adopting the August 18, 2021 minutes, and discussing new business. The main substantive items are members-at-large reviewing site plans for 675 Brook Road North, 560 Thompson Street, and 156 Willmott Street, plus discussion of the 2021 Accessible Customer Service award.

• Site plan review for 675 Brook Road North (proposed and existing plans)
• Site plan review for 560 Thompson Street
• Site plan review for 156 Willmott Street
• Discussion of Accessible Customer Service 2021 award
• Adoption of August 18, 2021 minutes

The Accessibility Advisory Committee approved the agenda and prior minutes, and received a verbal update from the Accessibility Coordinator on accessibility audits of town locations and an upcoming AMI filming feature. The committee discussed three site plan applications (675 Brook Road North, 560 Thompson Street, 156 Willmott Street) but took no formal votes on them. No substantive decisions were made beyond routine approvals.

• Approved agenda as amended
• Added Accessibility Coordinator report to agenda
• Adopted August 18, 2021 minutes
• Adjourned meeting at 10:20 a.m.

Committee of Adjustment

The Committee of Adjustment is meeting electronically to consider a technical severance application that would create six legal parcels from the former Legion building at 136 Orr Street, covering addresses on Orr, Hibernia, and Durham Streets. The committee will also adopt minutes from the July 20, 2021 meeting. The agenda is otherwise routine, with no other substantive items listed.

• Technical severance to create six parcels from 136 Orr Street (former Legion Building)
• Parcels include 142 & 144 Orr Street, 169 & 173 Hibernia Street, 182 & 186 Durham Street
• Conditions include a Plan of Survey and encroachment agreements
• Adoption of minutes from July 20, 2021 meeting

Committee of the Whole

The Committee of the Whole will hear a presentation from KPMG on the Town of Cobourg Organizational Review and receive updates on service delivery, including financial processes and user fees. Council will also consider several recommendations, including approving property tax reductions, authorizing internet/telephone voting for the 2022 election, and purchasing a new transit bus.

• Approve property tax reductions totaling $131,649.99 for 2021
• Authorize internet/telephone voting for 2022 municipal election at estimated cost of $39,750
• Purchase 2020 ARBOC transit bus for $152,439.53, partially funded by ICIP
• Approve $20,000 for canteen restocking and $13,000 staffing at Cobourg Community Centre
• Accept Northumberland Humane Society animal sheltering proposal at $36,000 per year for 5 years

Council approved returning to in-person meetings with electronic participation by September 20, 2021, and authorized internet/telephone voting for the 2022 election. It approved $131,649.99 in property tax reductions, a $152,439.53 transit bus purchase, and a five-year animal sheltering agreement with the Northumberland Humane Society. Council also directed staff to develop an anti-idling bylaw and to consider Tiny Homes for affordable housing.

• Approved hybrid in-person/electronic council meetings starting September 20, 2021 (carried)
• Approved internet/telephone voting for 2022 municipal election at $39,750 (carried)
• Approved $131,649.99 property tax reductions for 2021 (carried)
• Approved purchase of ARBOC transit bus for $152,439.53 (carried)
• Approved five-year animal sheltering agreement with Northumberland Humane Society at $36,000/year (carried)
• Directed staff to develop anti-idling bylaw and education plan by March 1, 2022 (carried)
• Directed staff to identify sites for Tiny Homes and consider zoning changes (carried)
• Approved reopening Cobourg Community Centre canteen with $33,000 spending (carried)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to adopt prior minutes and receive updates. The Accessibility Coordinator will report on the EDI Strategy's public forums and town halls, and on the potential (re)naming of the West Headlands and Pier. New business includes a 2021 Diversity Calendar and a scan of the town's boards and committees for equity and diversity.

• Update on Equity, Diversity, and Inclusion Strategy public forums and town halls (Corporate Services-089-21)
• (Re)naming of the West Headlands and Pier (Corporate Services-088-21)
• 2021 Diversity Calendar presentation
• Equity and Diversity scan of Town of Cobourg's Boards and Committees
• Adoption of minutes from June 10 and June 17, 2021 meetings

The Equity, Diversity and Inclusion Advisory Committee approved a motion requesting an Equity and Diversity Scan of the Town of Cobourg's Boards and Committees be conducted before the end of the year. The committee also received updates on the Equity, Diversity, and Inclusion Strategy and Policy, which will be presented to Council on September 13, 2021. A discussion on the Cobourg Police's Body Worn Camera Initiative was added to the agenda, with the committee considering whether to provide a recommendation to Council.

• Approved agenda as amended (carried)
• Added discussion on Cobourg Police's Body Worn Camera Initiative to agenda (carried)
• Adopted minutes from June 10, 2021 (carried)
• Approved minutes from June 17, 2021 (carried)
• Approved Accessibility Coordinator's report on EDI Strategy as received (carried)
• Approved Accessibility Coordinator's report on West Headlands and Pier renaming as received (carried)
• Requested Equity and Diversity Scan of Town's Boards and Committees before end of year (carried)
• Adjourned meeting at 6:34 p.m. (carried)

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to discuss a Draft Plan of Subdivision and Common Element Condominium for 24 townhouse units at 440 and 448 Elgin Street West. The meeting includes presentations, public submissions in support or opposition, and written comments. No decisions are being made at this meeting; it is for public input and discussion.

• Draft Plan of Subdivision and Common Element Condominium for 24 townhouse units at 440 & 448 Elgin Street West
• Subject lands designated 'Stable Residential Area' and zoned 'Multiple Residential Four (R4)'
• Public submissions in support and opposition accepted
• Notice published in local newspaper, on website, and circulated to neighboring property owners

Special Council

This special Council meeting has one substantive item: a motion to endorse the 2021 Green Stream Funding Application for the Cobourg Zone 1 Elevated Tank Replacement Project, to be submitted to the Ministry of Infrastructure by September 9, 2021. The motion follows Council's July 26, 2021 approval of the Town of Cobourg Water Master Plan, which projects construction of a new water tower to improve drinking water reliability and address public health and safety. The rest of the agenda is procedural (call to order, land acknowledgement, disclosures, adjournment).

• Endorsement of 2021 Green Stream Funding Application for Cobourg Zone 1 Elevated Tank Replacement Project
• Submission deadline to Ministry of Infrastructure: September 9, 2021
• Project tied to Water Master Plan approved July 26, 2021 (Resolution 305-21)
• Project addresses urgent public health and safety issue and reduces system failure probability

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss parks and recreation matters. The agenda includes presentations from the town arborist and a natural heritage report on the boardwalk replacement project, plus updates on affordable housing sites, an adult fitness park, and Brookside. The meeting is largely informational and advisory, with no major decisions listed.

• Presentation by Town Arborist Eddie Cork
• Boardwalk Replacement Natural Heritage Report by Beacon Environmental
• Ad Hoc Working Group on Potential Affordable Housing Sites
• Update on Adult Fitness Park
• Update on Brookside

The Parks and Recreation Advisory Committee received a presentation on the draft Natural Heritage Report for the boardwalk replacement project and heard from the Town Arborist on tree removals, plantings, and policies. The committee deferred discussion of changes to documents approved by PRAC and submitted to Council to its October 5 meeting. No formal decisions were made on these items.

• Approved the agenda as amended, adding a standing item on Waterfront Management Working Group updates.
• Accepted the July 6, 2021 minutes as amended, including adding Trish Whitney as present and a question about off-road cycling rules.
• Deferred the item on changes to documents approved by PRAC and submitted to Council to the October 5, 2021 meeting.
• Action: Manager of Parks to send a thank-you to the Horticultural Society for a donated tree.
• Action: Manager of Parks to provide a detailed summary of 2021 tree work in January 2022.

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine business including approving the agenda, adopting August minutes, and receiving reports from committees and liaisons. A delegation from Cobourg's Bicycle Action Committee will present a new cycling infrastructure proposal. The board will also accept event meeting notes and the interim coordinator report for information.

• Delegation by B. Glover on behalf of Cobourg's Bicycle Action Committee to present a new cycling infrastructure proposal
• Adoption of minutes from August 5th, 2021
• Liaison reports from Northumberland Central Chamber of Commerce and Cobourg Police Services
• Sustainability report including hiring procedures
• Acceptance of events meeting notes and interim coordinator report for information

The DBIA Board of Management approved advertising for the full-time DBIA Administrator position with a salary of $45,000 per annum and benefits, with a closing date of September 17, 2021. The board also accepted the resignations of Interim Coordinator A. McLean and Membership Director J. Fitzgerald, and received a delegation from the Bicycle Action Committee regarding cycling infrastructure improvements. All motions were carried unanimously.

• Approved advertising for DBIA Administrator position, full-time, $45,000/yr plus benefits (carried)
• Accepted resignation of A. McLean as Interim Coordinator (carried)
• Accepted resignation of J. Fitzgerald as Membership Director (carried)
• Approved agenda as presented (carried)
• Adopted minutes of August 5, 2021 (carried)
• Accepted event meeting notes for information (carried)
• Accepted interim coordinator report for information (carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting to discuss several items, including a draft resolution to hire an environmental staff person and a resolution on cycling infrastructure. They will also hear from Lakefront Utilities about sustainability efforts and discuss climate adaptation measures.

• Draft resolution to hire environmental expert staff person, funded in 2021 and 2022 budgets
• Discussion with Dereck Paul, President & CEO, Lakefront Utilities, on reducing greenhouse gas emissions
• Draft resolution on Cobourg Cycling Infrastructure Completion Proposal
• Climate Emergency Adaptation Measures discussion
• Update on projects: Carbon Footprint Calculator, 2022 Budget, ICSP/GDS and FCM-CEF Feasibility Study, Tannery District Sustainable Neighbourhood Master Plan

The committee passed a motion recommending Cobourg immediately hire a full-time environmental expert and fund the position in the 2022 budget, along with funds for climate action measures. The motion was carried. Other items included a discussion with Lakefront Utilities on sustainability projects and plans to research adaptation measures in food, water, and power.

• Approved motion recommending full-time environmental officer and 2022 budget funds (carried)
• Approved agenda as amended (carried)
• Adopted minutes of July 7, 2021 (carried)
• Agreed to submit cycling infrastructure proposal to Committee of the Whole on September 13, 2021
• Agreed members to research adaptation measures in food, water, and power

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to review a heritage permit application for 277 College Street, which proposes demolishing a residential dwelling and garage and building a new home. The committee is also scheduled to discuss unfinished business including 216 King Street W, a heritage brochure, committee training, and a peer review of 93 Albert Street. The agenda is largely procedural, with the 277 College Street application being the only substantive item.

• Heritage Permit HP-2021-028 for demolition and redevelopment at 277 College Street, submitted by Christopher Wallace on behalf of Lisa and Gary Ferguson
• Recommendation to endorse demolition and re-development in principle, subject to updated architectural plans
• Unfinished business: 216 King Street W, Heritage Brochure, Committee Training, Peer Review 93 Albert Street
• Minutes to be brought forward to October 6, 2021 meeting

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is reviewing a zoning by-law amendment application from Marshall Homes (Cobourg) Ltd. for 160 Densmore Road. The committee is being asked to recommend that Council permit stacked townhouses under the Multiple Residential Four, Exception 18 zone on the 2.54-hectare vacant site.

• Zoning by-law amendment application by Marshall Homes (Cobourg) Ltd. for 160 Densmore Road
• Proposal to allow stacked townhouses as a permitted use
• Site is 2.54 hectares of vacant land
• Committee to endorse conclusions of the Planning Report

Regular Council

Cobourg Council will consider a series of motions from the Committee of the Whole, including setting the 2022 municipal levy target, approving a $500,000 downtown streetlight replacement, and awarding an IT strategic plan contract. The meeting also includes a closed session for legal, labour, and confidential matters, and several heritage permit applications.

• 2022 budget levy target: CPI (3.1%) plus 1.55% for assessment growth
• Award IT Strategic Plan RFP to Blackline Consulting for $44,886.34
• Approve downtown streetlight fixture/pole replacement (Option 1C) at $500,000
• Heritage permits: 203 Hibernia St (new entrance), 127-129 King St W/209 Hibernia St (demolition), 586 Osler Court (garage/coach house)
• Abandon lighthouse walkway; approve $51,426 for Parks vehicle replacement

Transportation Advisory Committee

The Transportation Advisory Committee is holding a routine meeting with reports from Public Works, Transit & Parking, and a councillor. Unfinished business includes a bike rack survey and a work plan update. No major decisions or public hearings are listed.

• Bike Racks - Survey (unfinished business)
• Work Plan - Update (unfinished business)
• Public Works Report by Terry Hoekstra
• Transit & Parking Update by Renee Champagne
• Councillor Brian Darling report

Special Council

This special council meeting will consider two main items: approving a municipal community event for the Film Access Northumberland Eye to Eye Film Festival at Victoria Park bandshell, and passing a by-law to authorize a severance agreement with Marigold Mansion Inc. for an infill residential lot on Clyde Street. The meeting also includes a confirmatory by-law for the proceedings.

• Approve Film Access Northumberland's Eye to Eye Film Festival on August 29, 2021 at Victoria Park bandshell
• By-law 065-2021: authorize severance agreement with Marigold Mansion Inc. for infill lot (843 m2, 16.76 m frontage) on Clyde Street from 163 Ontario Street
• By-law 066-2021: confirm proceedings of the August 25, 2021 special council meeting

Council approved the Film Access Northumberland Eye2Eye Film Festival as a municipal community event, to be held Sunday, August 29, 2021, at the bandshell in Victoria Park. Council also adopted By-law 065-2021, authorizing a severance agreement with Marigold Mansion Inc. for an infill residential lot on Clyde Street, and passed a confirmatory by-law for the meeting's proceedings.

• Approved the Eye2Eye Film Festival as a municipal community event on August 29, 2021, at Victoria Park bandshell (Resolution 338-21).
• Adopted By-law 065-2021, authorizing a severance agreement with Marigold Mansion Inc. for an infill residential lot (843 m² area, 16.76 m frontage) on Clyde Street from 163 Ontario Street (Resolution 339-21).
• Passed By-law 065-2021, dispensing with reading and authorizing Mayor and Clerk to sign and seal it (Resolution 340-21).
• Passed By-law 066-2021, confirming the proceedings of the Special Council Meeting (Resolution 341-21).

Cobourg Police Services Board

The Cobourg Police Services Board is holding a special meeting to discuss the body-worn camera (BWC) program. The meeting is open to the public with limited capacity and COVID-19 protocols. The agenda also includes a closed session for matters involving public security, intimate financial or personal matters, litigation, financial matters, and personal matters.

• Discussion of body-worn camera (BWC) program
• Closed session under Police Services Act for public security, financial, and personal matters
• Next regular meeting scheduled for September 21, 2021

Committee of the Whole

The Committee of the Whole is reviewing the 2022 budget levy target, options for hybrid in-person/electronic council meetings, and the 2020 audited financial statements. They will also consider several planning and development items, including a part lot control exemption, a severance agreement, a site plan for a gas station, and heritage permits. Other items include downtown streetlight replacement, a snow plow truck bid, marina and lighthouse studies, and various community reports.

• 2022 budget: target base levy increase of CPI (3.1%) plus 1.55% for assessment growth
• Return to in-person Council meetings via hybrid model (two options)
• 2020 Consolidated Financial Statements to be approved at Aug 30 council meeting
• Downtown streetlight replacement: Option 1C, estimated $500,000 funded by debentures
• Site plan approval for 210 sq m gas bar/convenience store at 1043 Division Street

Council directed staff and the Police Services Board to target a base levy increase for the 2022 operating budget equal to the 12-month CPI change (3.1% as of June 30, 2021) plus an additional 1.55% for assessment growth. Council also approved several other items, including a $44,886.34 IT strategic plan contract, a $51,426 vehicle purchase, and a $500,000 downtown streetlight replacement. The meeting included a closed session for solicitor-client privileged litigation advice.

• Set 2022 base levy target at CPI (3.1%) plus 1.55% for assessment growth
• Approved $44,886.34 IT Strategic Plan RFP to Blackline Consulting
• Approved $51,426.00 for 2022 1-Ton Cab and Chassis from Thomas Buick GMC
• Approved $500,000 downtown streetlight fixture/pole replacement (Option 1C)
• Approved CAO Performance Review Policy and associated forms
• Endorsed Tannery District Master Plan and draft Secondary Plan in principle
• Approved Heritage Permit HP-2021-026 for 586 Osler Court alterations
• Abandoned lighthouse walkway options and cost estimate

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to handle routine business: approving the agenda, adopting minutes from August 11, and reviewing one heritage permit application for 203 Hibernia Street. No other substantive decisions are listed.

• Heritage permit application HP-2021-027 for 203 Hibernia Street
• Adoption of minutes from August 11, 2021 meeting
• Approval of agenda for August 19, 2021

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including June minutes, the CEO report, and June/July financials. New business includes the 2020 annual report video, proposed 2022 closures, the 2022 budget, and the 2020 draft audit. The board will also discuss COVID-19 and may enter closed session.

• 2022 Budget Report and DRAFT 2022 Budget review
• Proposed 2022 Closures.pdf discussion
• 2020 Draft Audit (as of Dec 31, 2020) review
• June & July 2021 Financials, including reserves estimate
• CEO Report with performance indicators and Hamilton Twp stats

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to review site plans for commercial development at 1025 Elgin Street West and residential development at 357-361 Elgin Street West, hear a presentation on cycling infrastructure, and discuss the Inclusive Communities Grant Program. The agenda also includes routine items like approving minutes and an accessibility audit checklist.

• Review of site plan for 1025 Elgin Street West (commercial)
• Review of site plan for 357-361 Elgin Street West (residential)
• Presentation by Bill Glover on cycling infrastructure
• Report on Inclusive Communities Grant Program
• Review of Town of Cobourg Accessibility Audit Checklist

The Accessibility Advisory Committee approved a motion to support the immediate purchase of a demo model WHEELS backup bus, funded through the vehicle reserve. They also adopted the Accessibility Audit Checklist for assessing town accessibility and approved sending letters to businesses about AODA requirements. The committee received updates on cycling infrastructure, inclusive community grants, and emergency planning, but no other substantive decisions were made.

• Supported purchase of demo WHEELS backup bus (carried)
• Adopted Accessibility Audit Checklist for town assessment (carried)
• Approved sending AODA letters to businesses (carried)
• Added WHEELS bus purchase to agenda (carried)
• Amended agenda (carried)
• Adopted June 16, 2021 minutes (carried)

Cobourg Police Services Board

This agenda contains only procedural boilerplate and no substantive items. The document lists no decisions, discussions, or specific agenda topics for the Cobourg Police Services Board meeting.

The Cobourg Police Services Board postponed a decision on the body-worn camera project to its September 21, 2021 meeting. The board approved a letter to Northumberland County about increased court security costs and received several informational reports. No other substantive decisions were made.

• Postponed body-worn camera project motion to September 21, 2021 (carried)
• Approved letter to Northumberland County re: court security cost increase (carried)
• Approved minutes of July 20, 2021 (carried)
• Received communications items 8.1-8.2 for information (carried)
• Approved Chief's Report items 9.1 and 9.2 for information (carried)
• Approved closed session matters (carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to review two heritage permit applications and discuss several ongoing items. The committee will consider approving a garage and coach house conversion at 586 Osler Court, and endorsing in principle the demolition of buildings at 127-129 King St. W and 209 Hibernia St. subject to revised design plans. Other business includes a peer review for 99-101 Albert Street, CHIA terms of reference, a heritage brochure, and committee training.

• Heritage Permit HP-2021-026: 586 Osler Court – new 55.51 sq m two-car garage, mudroom porch, removal of exterior washroom, carriage-house conversion to coach house dwelling
• Heritage Permit HP-2021-025: 127-129 King St. W and 209 Hibernia St. – demolition of mixed-use buildings, endorsed in principle pending revised plans and updated CHIA
• Discussion of Tradition Windows specification sheet (attachment)
• Unfinished business: peer review for 99-101 Albert Street, CHIA Terms of Reference, heritage brochure, Bill 108/CHO training, 216 King Street W
• Staff approval summary list dated 2021.08.06

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to consider endorsing the Tannery District Sustainable Neighbourhood Master Plan and related documents, subject to public consultation. The committee will also receive council resolutions on the comprehensive zoning by-law review and East Pier revitalization project, and hear new development updates including a Rotary presentation.

• Tannery District Sustainable Neighbourhood Master Plan endorsement, with public meeting and EngageCobourg webpage required
• Council Resolution 308-21: Comprehensive Zoning By-law Review
• Council Resolution 309-21: East Pier Revitalization Project Review
• New Development Updates with Rotary presentation (Aug 6, 2021)
• Adoption of July 6, 2021 minutes

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to hear submissions on a proposed zoning by-law amendment for a vacant 2.53-hectare site at the north-east corner of Densmore Road and Birchwood Trail. The amendment would allow stacked townhouses and increase the maximum density from 114 to 123 dwellings. The meeting includes presentations from the applicant and the planning department, followed by public comments in support or opposition.

• Proposed zoning amendment to permit stacked townhouses on a 2.53-hectare site at Densmore Road and Birchwood Trail
• Density increase from 114 to 123 dwellings on the subject lands
• Applicant: Marshall Homes (Cobourg) Ltd., represented by TJ Cieciura of Design Plan Services Inc.
• Public submissions in support and opposition will be heard
• Notice of complete application and planning justification report attached

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve minutes, hear liaison reports, and accept several committee reports. The main action item is approving a $3,000 request from the Town of Cobourg to support the Santa Claus Parade in Downtown Cobourg. The board also met in closed session to discuss a personal matter about an identifiable individual.

• Approve $3,000 to Town of Cobourg for Santa Claus Parade support
• Approve minutes from June 3 and two June 18 special meetings
• Accept sustainability report including draft job posting and salary survey
• Accept marketing, events, membership, and interim coordinator reports
• Closed session under Municipal Act s.239(2)(b) for personal matters

The Downtown Business Improvement Area Board of Management approved a $3,000 request from the Town of Cobourg to support the Santa Claus parade. The board also accepted several informational reports on sustainability, marketing, events, membership, and the interim coordinator's update, and held a closed session for personal matters.

• Approved $3,000 for Santa Claus parade support (carried)
• Accepted sustainability report as information (carried)
• Accepted marketing meeting notes as information (carried)
• Accepted events meeting notes as information (carried)
• Accepted membership meeting notes as information (carried)
• Accepted interim coordinator report as information (carried)
• Approved agenda as presented (carried)
• Approved minutes from June 3 and June 18 meetings (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to hear a presentation from the Bicycle Action Committee, discuss naming options for the West Headlands, and receive a report on paths, sidewalks, and trails. The committee will also consider a motion endorsing staff recommendations on Victoria Park Beach for Council's consideration.

• Bicycle Action Committee presentation
• Naming of the West Headlands options and information
• Report on paths, sidewalks, and trails in Cobourg
• Ad Hoc Working Group on potential affordable housing sites
• Motion endorsing Victoria Park Beach staff recommendations

The Parks and Recreation Advisory Committee approved, in principle, a proposal from the Bicycle Action Committee to include a Bicycle Action Plan in the Transportation Master Plan. The committee also agreed to delay renaming the West Headlands until the Stewardship Plan is complete, and discussed potential affordable housing sites and other updates.

• Approved in principle Bicycle Action Plan inclusion in Transportation Master Plan (carried)
• Agreed to wait for Stewardship Plan before renaming West Headlands
• Approved agenda as amended (carried)
• Accepted July 6, 2021 minutes as presented (carried)

Regular Council

Cobourg Council is meeting to decide on several key items, including endorsing the Drinking Water System Master Plan, approving a comprehensive Zoning By-law review process, and entering into contracts for sustainability planning. They will also consider various development agreements, by-laws, and committee appointments. The agenda includes routine items like adopting previous minutes and accepting a resignation.

• Endorse and approve the Cobourg Drinking Water System Master Plan prepared by CIMA+
• Award RFP Contract CO-21-18 to Colliers Project Leaders for ICSP/GDS/CEFFS project management at $87,500 + HST
• Direct staff to prepare a Draft Zoning By-law addressing rehabilitation treatment centres and crisis centres, with public meeting by December 6, 2021
• Adopt By-laws 057-2021 to 062-2021 for severance agreements, a draft plan of subdivision, and development agreements at 171 Bagot St, Kerr St, and 545 King St E
• Approve revised scope for digester cleanouts at WPCP #1 and #2 with an upset limit of $300,000

Council voted to fully reopen Victoria Beach immediately, overturning a previous decision to close it on weekends and holidays. The fencing will remain until September 7, 2021, and by-law enforcement and police can temporarily close the beach if overcrowding occurs. Costs for fencing and signage will be covered by COVID-19 Recovery Funding. Council also approved several other items, including a new drinking water system master plan, a zoning by-law review process, and multiple contracts and agreements.

• Reopened Victoria Beach fully, with fencing until Sept 7 (carried)
• Approved Cobourg Drinking Water System Master Plan (carried)
• Approved $87,500 contract to Colliers Project Leaders for sustainability plan (carried)
• Approved two HR policies: Recruitment and Workplace Violence/Harassment/Discrimination (carried)
• Approved agreement with Watson & Associates for Development Charges Background Study (carried)
• Directed staff to draft new Zoning By-law with public meeting by Dec 6, 2021 (carried)
• Granted Heritage Permit HP-2021-021 for 174 King St East (carried)
• Approved digester cleanouts at WPCP #1 and #2 with $300,000 upset limit (carried)

Transportation Advisory Committee

The Town of Cobourg Transportation Advisory Committee is meeting electronically to discuss transportation matters. The agenda includes approval of the June 24, 2021 minutes, reports from Public Works, Transit and Parking, and the Coordinator, plus updates on the work plan and bike rack locations. No decisions are listed on the agenda beyond routine approvals.

• Approval of June 24, 2021 draft minutes
• Public Works update from Terry Hoekstra
• Transit and Parking update from Renee Champagne
• Coordinator report from Councillor Darling
• Bike rack locations survey to Chamber of Commerce

Cobourg Police Services Board

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document lists no specific agenda topics, reports, or actions.

The Cobourg Police Services Board approved amendments to the updated Financial Policy, as recommended by the CFO. The board also received the Chief's Report items 9.1 through 9.4 for information, which included a presentation on body-worn cameras. All matters agreed upon in closed session were approved, and the meeting adjourned.

• Approved the minutes from the June 15, 2021 meeting as presented.
• Approved adding the Financial Policy item to the Chief's Report.
• Received Chief's Report items 9.1-9.4 (Body Worn Cameras, Communication Report, 2020 Financial Operations, Financial Report) for information.
• Approved the CFO's recommended amendments to the updated Financial Policy.
• Approved all matters agreed upon in closed session.

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider four property applications: a minor variance and severance for a new infill lot at 1006 Ontario Street, minor variances for a commercial building at 1025 Elgin Street West, a severance for a lot addition at 39 Park Street, and a minor variance for a townhouse development at 425-425A King Street East. The committee will also adopt minutes from the June 22, 2021 meeting.

• Minor variance to permit 13.56 m lot frontage for new infill lot at 1006 Ontario Street; severance granted with conditions including 5% cash-in-lieu of parkland
• Minor variances at 1025 Elgin Street West to allow an additional free-standing multi-unit commercial building (max 650 m²) and Non-Food Store Retail uses
• Severance to add 83.17 m² parcel from 39 Park Street to neighbouring property at 481 Park Lane
• Minor variance to reduce western side yard setback to 2.0 m (from required 2.5 m) for townhouse development at 425-425A King Street East

Committee of the Whole

The Committee of the Whole is reviewing a wide range of planning and development items, including a development charges background study, a comprehensive zoning by-law review, and several site plan and severance applications. Council will also consider human resources policy updates, a contract for sustainability project management, and reports on beach management and electric vehicle charging stations.

• Contract award to Colliers Project Leaders for $87,500 + HST for ICSP/GDS/CEFFS project management
• Development charges background study with Watson & Associates Economists Ltd to replace By-law 087-2017
• Site plan applications for 357-361 Elgin St W, 1025 Elgin St W, and 545 King St E (multi-phase commercial)
• Severance agreements for 171 Bagot St and Kerr St (Kwendill Holdings)
• Heritage permit for 174 King St to demolish shed and build garage/deck

Council endorsed the comprehensive Zoning By-Law Review recommendations and directed staff to prepare a draft zoning by-law, schedule a public meeting, and collect resident feedback before bringing a final draft for approval by December 6, 2021. Council also approved several development-related agreements, including severances at 171 Bagot Street and Kerr Street, and a multi-phase development at 545 King Street East. A $87,500 contract was awarded to Colliers Project Leaders for sustainability planning services. Council also approved two human resources policies and expanded the scope of digester cleanouts at the water pollution control plants.

• Endorsed Zoning By-Law Review recommendations, directed staff to draft new by-law (carried)
• Approved $87,500 contract to Colliers Project Leaders for ICSP/GDS/CEFFS project management (carried)
• Authorized severance agreement for infill lot at 171 Bagot Street (carried)
• Authorized severance agreement for infill lot on Kerr Street with Kwendill Holdings (carried)
• Authorized development agreement for 3-phase project at 545 King Street East (carried)
• Approved revised scope for digester cleanouts at WPCP #1 and #2, $300,000 upset limit (carried)
• Approved Recruitment Policy and Workplace Violence, Harassment and Discrimination Policy (carried)
• Endorsed Parks and Recreation Advisory Committee recommendations for Victoria Park Beach (carried)

Special Council

This special council meeting is primarily an information session where the Town of Cobourg Holdings Inc. (Holdco) board chair and president will present an update to council. Council will also move into a closed session to discuss confidential commercial or financial information supplied by Holdco. The meeting is scheduled for one hour and includes no other substantive agenda items.

• Presentation by David Tsubouchi, Chair Holdco Board of Directors, and Derek Paul, President and CEO Lakefront Utility Services Inc.
• Closed session under Section 239(2)(i) of the Municipal Act regarding trade secret or commercial/financial information
• Two attached presentations: 'Holdco Presentation to Council Agenda July 13 2021.pdf' and '2021 Holdco Presentation to Council Jul-13-2021 Final.pdf'

Council received a presentation on Town of Cobourg Holdings Inc. (HOLDCO), covering its structure, objectives, governance, and financial updates. The meeting then moved into a closed session to discuss confidential matters related to HOLDCO, as permitted under the Municipal Act. No formal decisions were made during the open portion of the meeting.

• Moved into closed session to receive confidential HOLDCO information
• Adjourned the meeting at 2:46 PM

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting to discuss next steps on installing eight electric vehicle chargers, ways to boost climate emergency action in Cobourg, and which carbon footprint calculator to recommend to Council. The committee will also consider inviting Lakefront Utilities CEO Derek Paul to a future meeting and review updates on several special projects.

• Debrief on Committee of the Whole decision regarding installation of eight EV charging stations
• Discussion on climate emergency mitigation and adaptation actions for Cobourg
• Proposed invitation to Derek Paul, CEO of Lakefront Utilities, to attend a future meeting
• Decision on a carbon footprint calculator to recommend to Council for citizen use
• Update on Affordable and Rental Housing CIP, Comprehensive Zoning By-law Review, and Tannery District Sustainable Neighbourhood Master Plan

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to review a heritage permit application for 170 King Street East, discuss a resolution regarding 174 Bagot Street, and consider amendments to the Heritage Permit By-law 97-2009. The agenda also includes routine items such as approving minutes and receiving staff approval summaries.

• Heritage permit application HP-2021-021 for 170 King Street East
• Resolution 270-21 regarding 174 Bagot Street (HP-2021-016)
• Notice of hearing for 39 Park Street (B-07-21)
• Discussion of Heritage By-Law 97-2009 and comments on Heritage Permit By-law
• Staff approval summary list dated June 30, 2021

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several items, including a delegation on cigarettes and littering, beach review recommendations, potential affordable housing sites, and the supply of parks and services. The committee will also consider minutes from June 1, 2021, and receive a presentation on eSCRIBE Board Manager.

• Delegation on cigarettes and littering
• Beach Review Recommendations (Staff Report - PRAC Beach Review Recommendations - July 2, 2021)
• Ad Hoc Working Group - Potential Affordable Housing Sites (Member Mutton)
• Supply of Parks and Services (Deputy Director Behan)
• Brookside Property - Meeting With Mayor Henderson

The Parks and Recreation Advisory Committee endorsed the Beach Review Recommendations staff report for Council's consideration, following discussion and updates on tents and sun shelters. The Deputy Director will work with the Communications Manager to add pictures of acceptable tents/sun shelters. The committee also reviewed progress on potential affordable housing sites and discussed parks supply.

• Endorsed the Beach Review Recommendations staff report for Council's consideration
• Approved the agenda and the minutes from June 1, 2021
• Directed the Deputy Director to add pictures of acceptable tents/sun shelters to the beach report
• Reviewed the Ad Hoc Working Group's progress on potential affordable housing sites, with fewer than half a dozen parcels identified for further discussion

Planning and Development Advisory Committee

The Planning and Development Advisory Committee will review a draft plan of subdivision for Russell Lands on Kerr Street by Kwendill Holdings Ltd., and discuss the Affordable & Rental Housing CIP Implementation Plan, including appointing a member to an ad-hoc working group. The agenda also includes unfinished business on the East Pier review, comprehensive zoning by-law review, and Tannery District.

• Review of Draft Plan of Subdivision - Kwendill Holdings Ltd., Russell Lands on Kerr Street
• Affordable & Rental Housing CIP Implementation Plan 2021
• Appointment of PDAC member to CIP Ad-Hoc Evaluation Working Group
• Draft motion on Rehabilitation Treatment Centres & Crisis Care Centres zoning
• Unfinished business: East Pier Review, Comprehensive Zoning By-Law Review, Tannery District

Regular Council

Cobourg Council will hold a closed session, then an open session to receive reports, hear delegations on a needle disposal bin and EV charging stations, and vote on several motions from the Committee of the Whole. Key decisions include awarding contracts for sewer and road work, approving an affordable housing implementation plan, and supporting a ban on conversion therapy.

• Award contract CO-21-07 ENV to Terrapure Environmental for $65,533.00 for anaerobic digester cleanout at WPCP#1
• Award WC2021-18 Harden Street watermain and sewer improvements to Behan Construction for $606,966.91
• Approve additional $20,000 for Massey Creek Flood Reduction Environmental Assessment amendment
• Award snow plow/dump truck cab & chassis to Cornwall Freightliner for $113,185.61
• Approve Affordable & Rental Housing CIP Implementation Plan 2021 and establish ad-hoc working group

Council awarded a $606,966.91 contract to Behan Construction Limited for the Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements. Council also approved several other contracts, including a $65,533 anaerobic digester cleanout and a $113,185 snow plow truck. A motion to suspend the rules of order to allow immediate reconsideration of a prior resolution was defeated.

• Awarded Harden Street watermain/sewer contract to Behan Construction Limited ($606,966.91)
• Awarded anaerobic digester cleanout contract to Terrapure Environmental ($65,533)
• Awarded snow plow/dump truck cab & chassis to Cornwall Freightliner ($113,185.61)
• Approved $20,000 additional budget for Massey Creek Flood Reduction EA Amendment
• Approved new Wheels transit policies and $6,000 for second winch system
• Approved Heritage Permit HP-2021-016 for 174 Bagot Street balcony work
• Adopted by-law prohibiting fish cleaning on municipal property
• Referred short-term rental (Airbnb) regulation to Planning staff for report

Cobourg Police Services Board

This is a special meeting of the Cobourg Police Services Board, held via Zoom, for the purpose of a closed session under the Police Services Act. The board will consider a motion to meet in closed session to discuss matters involving public security, litigation, financial matters, and personal matters. The agenda includes only procedural items: opening the public meeting, a land acknowledgement, and the closed session motion.

• Closed session under Section 35(4) of the Police Services Act
• Matters involving public security
• Litigation matters
• Financial matters
• Personal matters

Transportation Advisory Committee

The Transportation Advisory Committee is meeting electronically to approve the agenda and prior minutes, hear a presentation on the eScribe Board Manager application, and receive updates from Public Works, Transit & Parking, and the Coordinator. They will also discuss bike rack locations based on recent emails, the Kerr St path, and the work plan update.

• Presentation on eScribe Board Manager Application by Deputy Clerk Krystal Christopher
• Bike rack location emails to DBIA and Chamber of Commerce (June 1 and June 15, 2021)
• Public Works update by Terry Hoekstra
• Transit & Parking update by Renee Champagne
• Discussion of Kerr St Path

The Transportation Advisory Committee met electronically and approved the agenda and the May 27, 2021 minutes as presented. Staff provided updates on completed sidewalk work, the all-on-demand transit system, and planned installation of seven pay-and-display parking machines downtown. No formal policy decisions were made; items were discussed or reported only.

• Approved the June 24, 2021 agenda as presented.
• Adopted the May 27, 2021 minutes as presented.
• Received a presentation on the eScribe Board Manager application for committee member photos and bios.
• Discussed correspondence with DBIA and Chamber of Commerce about surveying businesses for existing bike racks.
• Heard a Public Works update on completed Abbott Blvd sidewalk, Albert St construction, and bridge work on University Ave W.
• Heard a Transit update on all-on-demand service ridership and progress on contactless transit passes.
• Heard a Parking update on seven planned pay-and-display machine locations downtown.
• Discussed extending Kerr St path east and boardwalk replacement options.

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to decide on several minor variance and consent applications. They will consider a pool setback reduction at 968 Tillison Ave, variances for a four-plex at 274 King Street East, and multiple variances for Phase 1 of the Villages of Central Park, plus consent applications for properties on King Street West.

• Minor variance to reduce rear yard setback for pool at 968 Tillison Ave from 1.5m to 0.9m, subject to GRCA permit
• Consent for access easement at 5 King Street West and technical severance for 7 and 9 King Street West
• Minor variances for four-plex at 274 King Street East: reduced side yard (1.90m vs 3.65m), driveway width (4.23m vs 4.6m), and 0.0m driveway setback
• Multiple variances for Villages of Central Park Phase 1: front yard setback up to 7.5m, reduced soft landscaping (30% vs 40%), reduced driveway setback from intersections (7m vs 9m), and reduced side yards
• Adoption of minutes from May 11, 2021 meeting

Committee of the Whole

The Committee of the Whole is meeting to decide on several contracts, development applications, and policy items. Key actions include awarding a watermain and sewer contract, approving development charge deferrals for two properties, and considering a zoning amendment for a residential development. The agenda also includes presentations on the drinking water system master plan and an organizational review, plus updates on COVID-19 and service delivery.

• Award contract WC2021-18 for Harden Street watermain and sewer improvements to Behan Construction Limited for $606,966.91 excluding HST
• Authorize development charge deferral agreements for 1860 Stanton Road and 1963 Workman Road totaling $9,974
• Approve additional $20,000 for Massey Creek Flood Reduction Environmental Assessment Amendment, funded by Lucas Point Reserve
• Refer zoning by-law amendment for 160 Densmore Road (Marshall Homes) to Planning Department for report and public meeting
• Refer site plan applications for 274 King Street East (four-plex) and 1043 Division Street (gas station) to Planning Department

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is holding a routine meeting with standard items: call to order, land acknowledgement, agenda approval, declarations of interest, and adjournment. The only substantive item is a report on legal communications and a closed session to discuss solicitor-client privileged advice. No decisions on public matters are listed.

• Closed session under Municipal Act s.239(2)(f) for solicitor-client privilege
• Legal communications report (item 5.1)
• Approval of June 18, 2021 agenda

The Downtown Business Improvement Area Board of Management met on June 18, 2021, and approved the agenda as presented. The board then moved into closed session to receive legal advice under solicitor-client privilege, and subsequently voted to proceed with the solicitor's opinion as presented. The meeting adjourned shortly after.

• Approved the agenda dated June 18, 2021, as presented.
• Moved into closed session to discuss legal communications under Section 239(2)(f) of the Municipal Act.
• Approved moving forward with the solicitor's opinion as presented.

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to handle routine procedural items and will discuss federal Bill C-6, which relates to the Canadian Charter. No votes on substantive matters are listed on the agenda.

• Discussion of Government Bill C-6 (House of Commons Second Reading)
• Approval of the June 17, 2021 agenda
• Adoption of previous meeting minutes
• Traditional land acknowledgement for Williams Treaties First Nations

The Equity, Diversity and Inclusion Advisory Committee voted to recommend that Council write a letter of support for Bill C-6, the federal bill to ban conversion therapy, as presented without amendments. The motion, amended to specify support for the bill without amendments, was carried. The letter is to be sent to the Prime Minister, the Minister of Justice, and other municipalities in Ontario.

• Approved the agenda as presented.
• Deferred adoption of minutes to the next meeting.
• Approved a motion to recommend Council write a letter of support for Bill C-6, as presented without amendments.
• Approved sending the motion and letter to all municipalities in Northumberland County, local MPs, and all Ontario municipalities.

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard reports including May 2021 minutes, CEO report, and financials. They will also discuss COVID-19 impacts, a memorandum of understanding with the Town of Cobourg, and begin 2022 budget development. The meeting includes a closed session and public comment periods.

• Review of May 2021 financials and funds other than operating summary
• Discussion of COVID-19 impact report and related expenses/revenue loss for 2020-2021
• Memorandum of Understanding between Town of Cobourg and Cobourg Public Library
• 2022 budget development report
• CEO report with performance indicators and statistics

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to discuss accessibility initiatives, including an updated WHEELS policy and application, the Inclusive Communities Grant Program, and National AccessAbility Awareness Week. Members will also hear a presentation on eSCRIBE Board Manager and discuss emergency planning, school education campaigns, and a summer break.

• Review of updated WHEELS Policy and Application (May 2021 drafts)
• Discussion of Inclusive Communities Grant Program
• Presentation on National AccessAbility Awareness Week 2021
• Presentation on eSCRIBE Board Manager by Deputy Clerk
• Discussion of Town of Cobourg Emergency Planning

The Accessibility Advisory Committee endorsed the updated WHEELS Policy and Application, recommending that Council adopt both. The committee also deferred a discussion on emergency planning to the next meeting and decided to continue meetings through July and August. Staff reported on the success of National AccessAbility Week and ongoing Inclusive Communities Grant projects.

• Endorsed the WHEELS Policy as presented and recommended Council adopt it.
• Endorsed the WHEELS Application as presented and recommended Council adopt it.
• Deferred the matter regarding Emergency Planning to the next meeting.
• Decided to continue meetings as scheduled throughout July and August.
• Approved the agenda dated June 16, 2021 as presented.
• Adopted the minutes dated May 19, 2021 as presented.
• Adjourned the meeting at 11:34 a.m.

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to review the Chief's Report, which includes an IT Technician recruitment update and a communications report. The board will also approve previous minutes, hear a verbal update on the OAPSB Spring Conference, and then move into closed session for matters involving public security, financial, personal, or litigation issues.

• Approval of May 18, 2021 minutes
• IT Technician recruitment board report
• Communication report for June 2021
• Verbal update on OAPSB Spring Conference
• Closed session under Police Services Act Section 35(4)

The Cobourg Police Services Board approved the May 18, 2021 minutes and the Chief's Report (items 9.1 and 9.2) for informational purposes. The board also met in closed session for litigation, financial, and personal matters, and later approved all matters agreed upon in that session. No other substantive decisions were made; the meeting included opening remarks and a verbal update on the OAPSB Spring Conference.

• Approved the minutes of May 18, 2021 as presented.
• Approved the Chief's Report (items 9.1 and 9.2) for informational purposes.
• Approved a closed session under the Police Services Act for litigation, financial, and personal matters.
• Approved all matters agreed upon in closed session.

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to consider a draft plan of subdivision that would divide a 6.21-hectare vacant industrial property south of Kerr Street into six parcels. The land is designated Employment Area and zoned General Industrial. The meeting includes a presentation by the applicant's planner and public submissions for or against the proposal.

• Draft plan of subdivision for 6.21 hectares (15.3 acres) into six industrial parcels
• Property located south of Kerr Street, abutting CN Railway and CNR spur line
• Application by Kwendil Holdings (Russell Lands)
• Public submissions in support and opposition
• Notice published in local newspaper and posted on municipal website

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically. The agenda includes a report on hiring procedures and a motion to move into closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act. No other substantive items are listed.

• Report on hiring procedures (item 5.1)
• Closed session under s.239(2)(b) for personal matters about an identifiable individual

The Downtown Business Improvement Area Board of Management approved its June 18, 2021 agenda as presented. The board directed the executive to draft future position descriptions, with final decisions on position requirements to be presented at the next meeting. The board also moved into closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act.

• Approved the June 18, 2021 agenda as presented (moved by Adam Bureau, seconded by Amanda Da Silva).
• Directed the executive to draft future position descriptions; final requirements to be presented at the next meeting.
• Moved into closed session under Section 239(2)(b) of the Municipal Act to discuss personal matters about an identifiable individual.

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to approve the agenda and prior minutes, hear a presentation on eSCRIBE Board Manager, receive a verbal update on the EDI Strategy, and discuss the 2021 Work Plan. The meeting is largely procedural, with no major decisions or public hearings listed.

• Adoption of May 13, 2021 minutes
• Presentation on eSCRIBE Board Manager by Krystal Christopher
• Verbal update on EDI Strategy by Jamie Kramer
• Discussion of 2021 Work Plan

The Equity, Diversity and Inclusion Committee approved taking a break for July and August, and added new action items to the 2021 Work Plan. They also scheduled a special meeting for June 17th. The committee received updates on the EDI Strategy, accessibility initiatives, and discussed renaming the West Headlands/Pier.

• Approved summer break for July and August (carried)
• Approved adding new action items to the 2021 Work Plan (carried)
• Approved special meeting for June 17th at 6:00 p.m. (carried)
• Adopted minutes of May 13, 2021 as amended (carried)
• Approved agenda as amended (carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to handle routine business, including approving minutes and receiving a presentation on the eScribe Board Manager system. The main decision item is a heritage permit application for a balcony railing and floor board replacement at 174 Bagot Street. The committee will also discuss Ontario Heritage Act amendments and a technical severance application for 5-9 King Street West.

• Heritage Permit Application HP-2021-016 for 174 Bagot Street: proposed replacement of non-conforming metal rail with white aluminum railing and grey PVC floor boards, recommended for approval.
• Presentation from Deputy Clerk Krystal Christopher on eScribe Board Manager.
• Discussion of Ontario Heritage Act amendments (attachment: FINAL OHA QAs.pdf).
• New business: Committee of Adjustment application for technical severance at 5-9 King Street West (notice B-05-21).
• Adoption of minutes from May 19, 2021 meeting.

The Cobourg Heritage Advisory Committee approved Heritage Permit Application HP-2021-016 for a balcony/terrace railing and floor board replacement at 174 Bagot Street, subject to finalization of details by staff. The committee also discussed the sale of 411 King Street East (Sidbrook), concerns about the Peace Pipe sign, and deferred discussion of By-Law 97-2009 to the next meeting. No other substantive decisions were made.

• Approved Heritage Permit HP-2021-016 for railing and floor board replacement at 174 Bagot Street (carried)
• Approved agenda as amended, adding 411 King Street East, Peace Pipe, and By-Law 97-2009 (carried)
• Adopted minutes of May 19, 2021 as presented (carried)

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to discuss several items, including a presentation on the e-Scribe Board Manager software, correspondence from Brookside + Company, and unfinished business on the East Pier redevelopment proposal and a zoning by-law review for a rehabilitation treatment centre. The agenda is largely procedural, with no reports listed under the reports section.

• East Pier Redevelopment Proposal presentation
• Zoning By-Law Review - Rehabilitation Treatment Centre
• Correspondence from Brookside + Company
• Presentation on e-Scribe Board Manager by Deputy Clerk
• Adoption of minutes from May 18, 2021

The Planning and Development Advisory Committee approved its agenda and prior minutes, received a presentation from the Bicycle Action Committee as information, and heard an overview of the eScribe board management feature. No substantive decisions were made; two unfinished items (East Pier redevelopment and zoning by-law review for rehabilitation treatment centres) were noted for future motions.

• Approved agenda as presented
• Adopted minutes of May 18, 2021
• Received Bicycle Action Committee presentation as information
• Received Brookside + Company correspondence as information

Regular Council

Cobourg Council is meeting to decide on several items, including a $6,054,300 contract for the SBR expansion at Water Pollution Control Plant #2, a development agreement and rezoning for a residential treatment centre at 420 Division Street, and multiple by-laws related to the Villages of Central Park subdivision. They will also consider a heritage loan, a sign by-law exemption for COVID-19 vaccination lawn signs, and a no-parking trial on Henderson Drive. Several councillors have declared conflicts of interest on the 420 Division Street items.

• Award SBR Expansion Contract CO-20-12 to HIRA General Contractors for $6,054,300 plus HST
• Adopt By-law 041-2021: Development Agreement with 2759655 Ontario Inc. for residential treatment centre at 420 Division Street
• Adopt By-law 042-2021: Rezone 420 Division Street from DC-29(H) to DC-29
• Approve two-year extension for draft plan approval of Villages of Central Park Phase 1 (expiry July 23, 2023)
• Approve exemption to Sign By-law for Rotary Club COVID-19 vaccination lawn signs (16"x24", until Oct 1, 2021)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve minutes, receive reports, and consider several funding requests. Key items include approving a draft 2020 audit, funding a promotional video for downtown businesses, and approving $1,123.79 for event signage and funds for patio furniture for the Pedestrian-Friendly Walkway Weekends. The board will also hold a closed session for personal matters and legal advice.

• Approve draft 2020 audit
• Approve funds for hero video highlighting downtown businesses (multiple quotes attached)
• Approve $1,123.79 (incl. HST) for signage for Pedestrian-Friendly Walkway Weekends
• Approve funds for patio furniture for Pedestrian-Friendly Walkway Weekends
• Closed session under Municipal Act s.239(2)(b) and (f)

The Downtown Business Improvement Area Board approved a $15,000 budget increase for the Pedestrian Friendly Walkway Weekend to fund signage and patio furniture, and moved the event to June 25-26 due to the provincial Stay at Home Order. The board also approved $3,000 from its Activation and Events budget for a picnic table art installation, with the Town of Cobourg contributing $2,000, and approved the draft 2020 audit.

• Approved $15,000 additional funds for Pedestrian Friendly Walkway Weekend (DBIA-050-2021)
• Moved Pedestrian Friendly Walkway Weekend from June 18-19 to June 25-26 (DBIA-049-2021)
• Approved $3,000 from DBIA budget for picnic table art installation, with $2,000 from Town of Cobourg (DBIA-046-2021)
• Approved draft 2020 audit (DBIA-048-2021)
• Approved $520.00 quote for videography sessions highlighting downtown businesses (DBIA-053-2021)
• Approved regular board meeting minutes of May 6, 2021 (DBIA-044-2021)
• Approved special board meeting minutes of May 13, 2021 (DBIA-045-2021)
• Approved agenda as presented (DBIA-043-2021)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee will decide whether to endorse a Bicycle Action Committee request to Council, send a revised motion to install 8 EV charging stations, and recommend a carbon footprint calculator for residents. Members will also debrief on recent Council decisions, review a method to rate work plan objectives by emission reduction and cost, and get updates on planning projects like the Tannery District plan and Green Development Standard.

• Endorse Bicycle Action Committee request to Council
• Revised motion to install 8 EV charging stations in Cobourg
• Recommend carbon footprint calculator for citizens
• Review rating method for work plan emission reduction and cost
• Update on Tannery District Sustainable Neighbourhood Master Plan

The committee approved a motion recommending Council install 8 electric vehicle chargers at three locations, with costs and grant details specified. It also agreed to defer a decision on supporting the Bicycle Action Committee's requests until August to allow for further consultation. No other substantive decisions were made; most items were updates or discussions.

• Approved motion recommending Council install 8 EV chargers at Cobourg Community Centre, Division St., and Harbour parking lot (carried)
• Deferred decision on Bicycle Action Committee support to August 4 meeting (agreed)
• Agreed to send draft EV charger motion to Laurie Wills for review (agreed)
• Agreed not to recommend weighted scoring for workplan objectives (agreed)
• Agreed to further review carbon footprint calculators (agreed)
• Agreed to drop workplan items on development density and County Official Plan (agreed)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several reports, including draft recommendations from a beach use survey, possible locations for an older adult fitness park, and its 2021 work plan. The committee will also receive an update on the Waterfront Management Internal Working Group and discuss potential affordable housing sites. The agenda is largely routine, with no votes scheduled on these items.

• Beach Survey Recommendations - Draft Memo to Council
• Adult Fitness Park - Possible Locations 2021
• PRAC 2021 Work Plan Update
• Waterfront Management Internal Working Group update
• Ad Hoc Committee - Potential Affordable Housing Sites

The Parks and Recreation Advisory Committee recommended placing the Older Adult Fitness Park at the Cobourg Community Centre Campus Grounds, with exact location to be determined by staff. The committee also agreed to send its Beach Survey Recommendations memo to the Committee of the Whole on July 19, including proposed changes like increased fines, more signage, and a waterfront working group. Member Miriam Mutton was appointed as the committee's representative on the Land Inventory Ad Hoc Working Group.

• Recommended Older Adult Fitness Park at Cobourg Community Centre Campus Grounds (carried)
• Agreed to send Beach Survey Recommendations memo to Committee of the Whole on July 19
• Appointed Miriam Mutton to Land Inventory Ad Hoc Working Group (carried)
• Approved agenda and minutes as presented (carried)
• Adjourned meeting at 2:57pm (carried)

Committee of the Whole

The Committee of the Whole is deciding on several development agreements, including a temporary sales centre for Tribute Communities and a residential treatment centre at 420 Division Street, plus a two-year extension for the Villages of Central Park draft plan. Council will also consider approving the 2021 waterfront rates and fees, a harbour safety manual, and a Rotary Club exemption for COVID-19 vaccination lawn signs. Two councillors declared conflicts on the 420 Division Street item. The agenda also includes routine items like a COVID-19 update, a heritage loan, and a shareholder meeting resolution.

• Site plan approval for temporary sales centre by Tribute Communities at Elgin St E and Brook Rd N, with development agreement and holding symbol removal
• Draft plan approval extension for Phase 1 of Villages of Central Park subdivision, new expiry July 23, 2023
• Site plan approval for residential treatment centre at 420 Division Street by 2759655 Ontario Ltd. (Canadian Centre for Addictions)
• 2021 Waterfront Operations rates and fees schedule approval, amending By-law 046-2019
• Rotary Club of Cobourg exemption to Sign By-law 96-2012 for COVID-19 vaccination lawn signs, expiring October 1, 2021

Transportation Advisory Committee

The Cobourg Transportation Advisory Committee is meeting electronically to approve the agenda and minutes from April 22, 2021, and to receive updates from staff on public works, transit and parking, and the coordinator's report. The committee will also discuss new and unfinished business, including bicycle rack installation and communications, and a work plan update. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of agenda and adoption of April 22, 2021 minutes
• Update from SCCAC on suggestions from February 25, 2021 meeting
• Public Works Update by Terry Hoekstra
• Transit & Parking Update by Renee Champagne
• Bicycle Racks - Installation/Communications Updates

Special Council

Council directed staff to open Victoria Beach on weekdays only, closing weekends and public holidays (July 1, August 2, September 6) from May 31 to September 10, 2021. The approved plan includes metal fencing with emergency access points, signage, a communication plan, and a maximum occupancy of 1,200 people, with authority delegated to by-law enforcement and police to close the beach if overcrowded. Costs for fencing ($16,100), signage ($2,500), and weekly opening/closing ($300 per week) will be covered from COVID-19 Recovery Funding. An amendment to open the beach without fencing was defeated.

• Approved weekday-only operation of Victoria Beach from May 31 to September 10, 2021, closed on weekends and public holidays (Resolution 230-21)
• Approved installation of metal fencing and barriers with emergency access points at Victoria Beach
• Set maximum beach occupancy at 1,200 people for physical distancing
• Delegated authority to by-law enforcement and police to temporarily close the beach if overcrowding occurs
• Approved funding from COVID-19 Recovery Funding: $16,100 for fence, $2,500 for signage, $300 per week for opening/closing
• Defeated amendment to open beach without fencing (Resolution 227-21)
• Defeated amendment to open beach on all days including weekends (Resolution 229-21)

Special Council

Council received a staff report on managing beach gatherings during the provincial Stay-at-Home Order. An amendment to close the beach only on weekends and statutory holidays was defeated. Council then carried a motion to temporarily close the beach until the end of the Stay-at-Home Order, with a final decision scheduled for the June 7, 2021 regular meeting.

• Received staff report on interim beach measures (Resolution 221-21, amended)
• Defeated amendment to close beach only on weekends/statutory holidays (Resolution 222-21)
• Carried motion to temporarily close beach until end of Stay-at-Home Order (Resolution 223-21)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to discuss heritage permit applications and restoration plans. Key items include a proposed restoration plan for 2 King Street East, which involves filling in a non-original second-floor window, and updates on heritage permits for 216 King Street W, the Market Building, and 121 Bagot Street. The committee will also consider minutes, staff approval summaries, and new business such as an annual event and member training.

• Heritage Permit HP-2021-015: Restoration plan for 2 King St. E, including filling in a non-original 2nd floor window on Division St. façade with matching brick
• Heritage permits for 216 King St. W (HP-2021-002 amendment, HP-2021-012)
• Heritage permits for Market Building (HP-2021-010) and 121 Bagot Street (HP-2021-007)
• Staff approval summary list dated 2021.05.14
• Adoption of minutes from April 28, 2021 meeting

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility-related updates, including a verbal report on the Inclusive Community Grant, a presentation on Pay and Display parking, and updates on driver training. The committee will also finalize details for Accessibility Awareness Week and discuss emergency planning and accessible taxis.

• Update on Inclusive Community Grant with survey and audit checklist attachments
• Pay and Display parking discussion with street-specific maps (Third St, King St W/E)
• Driver training update from Director of Public Works
• Final details for Accessibility Awareness Week
• Remaining Accessibility Business Letters (Employment, Information and Communications, Built Environment)

The Accessibility Advisory Committee recommended that Council approve a $6,000 budget for a winch system for the WHEELS back-up bus, funded by Phase 3 Safe Restart Program funding if applicable. The committee also discussed updates on the Inclusive Community Grant, Pay and Display parking changes, and driver training, but no other formal decisions were made.

• Recommended $6,000 winch system for WHEELS back-up bus (carried)
• Approved agenda as presented (carried)
• Adopted April 21, 2021 minutes (carried)
• Adjourned meeting at 11:05 a.m. (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to handle routine business: approving minutes, receiving the CEO report and April 2021 financials, and discussing COVID-19 impacts. New business includes a draft CEO performance appraisal policy and a server equipment purchase with quotes. The board will also enter closed session for a personal matter under the Public Libraries Act.

• Draft Board Policy 3.6: CEO Performance Appraisal Policy
• Server equipment purchase with 2021 quotes
• April 2021 financials and funds-other-than-operating summary
• CEO report with Hamilton Township stats and performance indicators
• Closed session under Section 16.1(4)(b) of the Public Libraries Act

The Cobourg Public Library Board approved a new CEO Performance Appraisal Policy and authorized spending $9,422.28 from Library Foundation funds for a new server. The board also noted a vaccine clinic hosted with Northumberland County and planned to reopen June 3rd pending provincial orders. No other substantive decisions were made.

• Approved Board Policy 3.6: CEO Performance Appraisal Policy (carried)
• Approved $9,422.28 server purchase from Library Foundation funds (carried)

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to hear a presentation on the East Pier Revitalization Project and to discuss appointing a member to review the municipal land inventory for potential affordable housing sites. The agenda also includes routine items like approving the agenda, adopting previous minutes, and declarations of interest.

• East Pier Revitalization Project presentation by Director Teresa Behan
• Municipal Land Inventory for Potential Affordable Housing Sites - committee member appointment
• Adoption of April 27, 2021 minutes
• Committee members' autobiographies

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to receive the Chief's Report, including Q1 crime and non-offence statistics, and to consider several operational items. The board will vote on authorizing a review of the suspect apprehension pursuit policy, and will discuss fleet renewal and a change order for locker room shower repairs at the police station. A closed session is scheduled for matters involving public security, financial, personal, and litigation issues.

• Authorize review of Adequacy Standards Regulation LE-045 Suspect Apprehension Pursuits policy
• Fleet renewal discussion with 2022 Chevrolet Tahoe PPV and 2021 Explorer Interceptor Gas
• Change Order No. 6 for Phase 2 Renovations at Cobourg Police Station (men's locker room showers)
• Unclaimed Goods Account balance approximately $10,700
• Receive Q1 Crime Reporting and Non-Offence Reporting statistics

The Cobourg Police Services Board approved the purchase of one police vehicle now and a second in the next budget, authorized proceeding with 'option two' for men's locker room shower repairs, and approved using Unclaimed Goods funds for five tablets and the Youth Bike Rodeo. The board also added a presentation on the Community Safety and Well-being Plan and authorized a policy review on suspect apprehension pursuits. All motions carried unanimously.

• Approved purchase of one vehicle now, second in next budget (carried)
• Approved 'option two' for men's locker room shower refurbishment (carried)
• Approved $5 tablets from Unclaimed Goods account for Strategic Planning Committee (carried)
• Approved Unclaimed Goods funding for CPS Youth Bike Rodeo (carried)
• Approved addition of Community Safety and Well-being Plan presentation (carried)
• Approved Chief's Report items 9.1-9.3 for information (carried)
• Authorized review of Adequacy Standards policy LE-045 in consultation with Chief (carried)
• Approved minutes of April 20, 2021 (carried)

Regular Council

Cobourg Council is deciding on several contract awards and by-laws, including an $85,000 organizational review with KPMG, a sewer line replacement at Victoria Hall, and a development agreement for a 40-unit affordable housing project at Elgin Park. They will also consider a 50% permit fee reduction for the housing corporation and approve various other motions and by-laws.

• Award organizational review contract to KPMG for $85,000 plus HST, funded from 2020 Council Operating Budget and Contingency Reserve
• Award sewer line replacement at Victoria Hall to Doyle Home Services for $55,990, funded from 2021 capital budget and Holdco Reserve
• Award HVAC unit contract at Cobourg Public Library to Carmichael Engineering Ltd for $18,520
• Grant Northumberland County Housing Corporation 50% reduction in Demolition/Building Permit fees ($52,525) and 5-year interest-free deferral for Elgin Park project
• Adopt by-laws for development agreement and zoning amendment for 40-unit affordable/market rental at 265-327 Elgin Street East

Council awarded the organizational review contract to KPMG for $85,000 plus HST, funded from the 2020 Council Operating Budget and Contingency Reserve Fund. Council also approved several other contracts, including a $55,990 sewer line replacement at Victoria Hall and an $18,520 HVAC unit installation at the Cobourg Public Library. A sign by-law exemption request from the Rotary Club was referred to the Committee of the Whole for further staff review.

• Awarded organizational review RFP to KPMG for $85,000 plus HST (carried)
• Awarded Victoria Hall sewer line replacement to Doyle Home Services for $55,990 (carried)
• Awarded Cobourg Public Library HVAC unit contract to Carmichael Engineering Ltd for $18,520 (carried)
• Approved 50% reduction and 5-year deferral of building permit fees for Northumberland County Housing Corporation (carried)
• Approved 3-year recreation software agreement with Active Network (carried)
• Approved $30,000 waterfront parking lot repairs and traffic flow changes (carried)
• Adopted by-law for 40-unit affordable housing development at 265-327 Elgin Street East (carried)
• Referred Rotary Club sign by-law exemption request to Committee of the Whole (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically. The agenda is largely procedural, covering call to order, land acknowledgement, agenda approval, and declarations of interest. The only substantive item is a motion to enter closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act.

• Closed session under Municipal Act s.239(2)(b) for personal matters about an identifiable individual

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to approve the agenda and minutes, receive a verbal update on the EDI Strategy, and discuss potential public training and awareness programs as well as the 2021 Work Plan. The meeting is largely procedural, with no major decisions or public hearings scheduled.

• Verbal update from Accessibility Coordinator Jamie Kramer on the EDI Strategy
• Discussion on potential training and awareness programs for the public
• Discussion on the 2021 Work Plan
• Adoption of minutes from April 8, 2021

The Equity, Diversity and Inclusion Committee approved its 2021 work plan, including nine action items and three additional items, and discussed training programs. The work plan items were approved individually, with the eighth item amended to add education for newcomers and businesses. The committee also discussed potential training for boards and committees, with a survey to be sent out to identify gaps.

• Approved 2021 work plan action item 1: Understand demographics of Town (carried)
• Approved action item 2: Create education/awareness on EDI topics (carried)
• Approved action item 3: Promote local diversity (carried)
• Approved action item 4: Engage youth in governance (carried)
• Approved action item 5: Engage seniors in governance (carried)
• Approved action item 6: Engage women in governance (carried)
• Approved action item 7: Close gender pay gap (carried)
• Approved action item 8 as amended: Welcome newcomers with added education for community and businesses (carried)

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider one application: a request for minor variances to expand an existing four-room rooming house at 351 John Street to eight rooms, with no additional parking. Staff recommend denial due to concerns about planning policy compliance, neighbourhood orderliness, and life safety objections from emergency services. The committee will also adopt minutes from the April 27 meeting.

• Minor variance application A-04-21 for 351 John Street to add 4 rooms to existing 4-room rooming house (total 8), no new parking
• Recommended denial of variance for 351 John Street
• Letters from Chief Paul VandeGraff and Fire Prevention Officer attached
• Adoption of minutes from April 27, 2021 meeting

Committee of the Whole

The Committee of the Whole is reviewing several staff reports and proposed contract awards, including a $85,000 organizational review with KPMG, a $18,520 HVAC replacement at the library, and a $55,990 sewer line replacement at Victoria Hall. Council will also consider a site plan for a 40-unit affordable housing project and various other operational items.

• Award organizational review RFP to KPMG for $85,000 plus HST, funded from 2020 budget and Contingency Reserve
• Award HVAC contract to Carmichael Engineering Ltd for $18,520 at Cobourg Public Library
• Award sewer line replacement at Victoria Hall to Doyle Home Services for $55,990
• Site plan approval for 40-unit affordable housing at 265-327 Elgin Street East, with 50% permit fee reduction ($52,525)
• Waterfront parking lot repairs at $22,500 and recreation software agreement with Active Network ($17,020.38)

Council awarded the Organizational Review RFP contract to KPMG for $85,000 plus HST, funded from the 2020 Council Operating Budget and Contingency Reserve. They also approved a cash-in-lieu of parking agreement for a patio expansion at 67 Orange Street, and authorized a development agreement for a 40-unit affordable housing project at Elgin Park with a 50% permit fee reduction. Several other contracts and reports were received and approved.

• Awarded Organizational Review contract to KPMG for $85,000 plus HST (carried)
• Approved cash-in-lieu of parking agreement for George and Orange Taproom & Kitchen at 67 Orange Street (carried)
• Authorized development agreement for 40-unit affordable housing at 265-327 Elgin Street East, with 50% permit fee reduction of $52,525 (carried)
• Awarded HVAC replacement contract at Cobourg Public Library to Carmichael Engineering Ltd for $18,520 (carried)
• Awarded sewer line replacement contract at Victoria Hall to Doyle Home Services for $55,990 (carried)
• Approved 2020 Waterworks draft audited financial statements (carried)
• Supported Waterfront parking lot repairs at $30,000 plus HST (carried)
• Authorized three-year recreation software agreement with Active Network (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to approve minutes, receive committee reports, and consider a proposed $1,599 plus HST half-page advertisement in Watershed Magazine. The board will also review sustainability, marketing, events, membership, and beautification workplans, and may enter closed session for personal matters.

• Proposed spending of $1,599 plus HST for a half-page print ad in Watershed Magazine summer issue
• Approval of minutes from April 8 and April 23, 2021 meetings
• Review of sustainability, marketing, activation/events, membership, and beautification workplans
• Closed session under Municipal Act s.239(2)(b) for personal matters about an identifiable individual
• Interim Coordinator report and social media analysis for March 26–April 27

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting to decide on several items, including whether to support the Bicycle Action Committee's request for cycling infrastructure prioritization, whether to ask Council to install 8 EV charging connectors, and whether to request a committee name change. They will also debrief on Council decisions regarding the committee's terms of reference and an environmental officer position, and discuss a carbon footprint calculator and emissions ranking for work plans.

• Bicycle Action Committee presentation on prioritizing cycling infrastructure
• Draft motion to request Council install 8 EV connectors in Cobourg
• Draft motion to change committee name to include 'Emergency'
• Debrief on Council decision regarding Environmental Officer position
• Discussion on emissions ranking for work plans and carbon footprint calculator

The committee voted to recommend changing its name to the Sustainability and Climate Emergency Advisory Committee (SCEAC) to reflect the declared climate emergency. It also approved adding Linda Gregg as the Sustainable Cobourg representative, discussed cycling infrastructure priorities, and agreed to seek a status update on the Green Development Standard. No other formal decisions were made; several items were referred to the next meeting.

• Recommended name change to Sustainability and Climate Emergency Advisory Committee (SCEAC) (carried)
• Approved Linda Gregg as Sustainable Cobourg representative (carried)
• Adopted minutes of April 7 and April 15, 2021 (carried)
• Approved agenda as amended (carried)
• Referred revised cycling infrastructure recommendation to next meeting
• Agreed to email CAO for status update on GDS/ICSP
• Agreed to complete work plan scoring document and discuss at next meeting
• Agreed no follow-up response needed to TAC

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several reports, including a legal opinion on harbour and riparian rights, a draft harbour safety manual, beach options and management recommendations for the summer, and a proposed stewardship plan for the West Beach headland. The committee will also consider a resolution to establish an ad-hoc working group to review municipally-owned lands for potential affordable housing sites, with a shortlist due by September 13, 2021.

• Legal decision on harbour and riparian rights (opinion letter to B. Larmer, April 15, 2021)
• Draft Harbour Safety Manual (April 2021)
• West Beach West Headland Natural Heritage Stewardship Plan (boardwalk replacement plan)
• Beach options and management recommendations for summer
• Ad-hoc committee on potential affordable housing sites (municipal land inventory)

The Parks and Recreation Advisory Committee accepted the Waterfront Safety Manual and a proposal for a Natural Heritage Stewardship Plan and boardwalk replacement from Beacon Environmental. It received a legal decision on harbour and riparian rights for information. The committee discussed three beach options for summer 2021 but agreed to let Council decide. It also discussed beach management recommendations and an affordable housing ad-hoc working group, with Member Mutton volunteering to represent the committee.

• Accepted Waterfront Safety Manual (carried)
• Accepted Natural Heritage Stewardship Plan and boardwalk replacement proposal from Beacon Environmental (carried)
• Received legal decision on harbour and riparian rights for information (carried)
• Agreed to let Council decide on beach options for summer 2021
• Member Mutton volunteered to represent PRAC on affordable housing working group

Special Council

This special council meeting is primarily a presentation session. The Cobourg Police Services Board Chair and Police Chief will present the Cobourg Police Service 2020 Annual Report to council. The agenda includes standard procedural items such as call to order, land acknowledgement, disclosure of interest, and adjournment.

• Presentation of Cobourg Police Service 2020 Annual Report by Dean Pepper, Chair, Cobourg Police Services Board, and Paul Vandegraaf, Cobourg Police Chief

Council received the Cobourg Police Service 2020 Annual Report, presented by the Police Services Board chair and police chief. The report covered pandemic impacts, financials, technology, and community engagement. No formal decisions were made; the meeting was informational.

• Received Cobourg Police Service 2020 Annual Report (no vote recorded)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to handle routine business: approving the agenda, adopting minutes from April 7, and reviewing a heritage loan request for 216 King Street West. The agenda is mostly procedural, with the loan request being the only substantive item.

• Heritage loan request for 216 King St. W. with attachments including a gable window quote and permit HP-2021-012
• Adoption of minutes from April 7, 2021
• Approval of the April 28, 2021 agenda

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to consider a zoning by-law amendment application by EcoVue Consulting Services Inc. on behalf of Northumberland Hills Hospital. The amendment would permit 'Medical Clinic Use' and future medical arts and ancillary health uses on a vacant 1.87 ha parcel at the south-west corner of Burnham Street and DePalma Drive. The committee will also handle routine items such as agenda approval, declarations of interest, and adoption of minutes.

• Zoning by-law amendment Z-01-21 for Northumberland Hills Hospital to allow medical clinic use under Business Park Exception 4 (BP-4) Zone
• Vacant 1.87 ha parcel at south-west corner of Burnham Street and DePalma Drive
• Application by EcoVue Consulting Services Inc. on behalf of Northumberland Hills Hospital
• Committee to endorse conclusions of the Planning Report

Committee of Adjustment

The Committee of Adjustment will consider four applications: a consent for a new lot on Kerr Street, a technical severance at 493 King Street W, a minor variance for a garage at 471 Harden Crescent, and a combined variance/severance at 1006 Ontario Street that is recommended for deferral. The meeting also includes adoption of the March 30, 2021 minutes.

• Consent for one new lot at Kerr Street (Kwendill Holdings), 1.37 ha, with conditions including 2% cash-in-lieu of parkland
• Technical severance at 493 King Street W to correct title by separating merged parcels
• Minor variance at 471 Harden Crescent to allow 9.2% lot coverage for a detached garage (zoning allows 8%)
• Deferral of minor variance and severance at 1006 Ontario Street pending tree protection and building envelope info

Regular Council

Cobourg Council is meeting to consider several staff reports and motions, including awarding contracts for an electronic records system, roof replacements, and a sewer line, as well as a site plan application for a residential treatment centre. Two councillors have declared conflicts of interest on the 420 Division Street item. The agenda also includes presentations from provincial and county officials.

• Award $154,000 contract to StoneShare for Electronic Document Records Management System
• Award roof replacement contracts to Urban Roofing & Consulting: $35,388.06 for Dressler House and $124,890.05 for Market Building
• Approve $196,970.67 bid from Behan Construction for scum trough sewer line at Water Pollution Control Plant #1
• Site plan application for Residential Treatment Centre at 420 Division Street (Canadians Centre for Addictions)
• Approve $10,000 for pay equity specialist and $69,633.20 for hot water tank replacement at Cobourg Marina

Council awarded the Electronic Document Records Management System contract to StoneShare for $154,000, funded from the Building Efficiencies Fund. It also approved contracts for roof replacements at the Dressler House ($35,388.06) and Market Building ($124,890.05), both to Urban Roofing & Consulting. A motion to use Bang the Table for public engagement on Victoria Beach options was defeated.

• Awarded Electronic Document Records Management contract to StoneShare for $154,000
• Awarded Dressler House roof replacement to Urban Roofing & Consulting for $35,388.06
• Approved Heritage Permit HP-2021-009 for Dressler House roof with fibreglass shingles
• Awarded Market Building roof replacement to Urban Roofing & Consulting for $124,890.05
• Approved $10,000 for pay equity specialist to review CUPE pay grids
• Approved Behan Construction bid of $196,970.67 for scum trough sewer line
• Awarded marina hot water tank contract to Stadtke Plumbing & Heating for $69,633.20
• Defeated motion to use Bang the Table for Victoria Beach public engagement

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is holding a routine meeting with a standard agenda: call to order, land acknowledgement, agenda approval, declarations of interest, and adjournment. The only substantive item is a motion to enter closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act. No other business or decisions are listed.

• Closed session under Municipal Act s.239(2)(b) for personal matters about an identifiable individual

Transportation Advisory Committee

The Transportation Advisory Committee is meeting electronically to hear a presentation from the Bicycle Action Committee on cycling network priorities, receive updates on public works, transit, and parking, and discuss unfinished business including an idling by-law and bicycle rack installation. The agenda is largely routine, with no major decisions or public hearings listed.

• Bicycle Action Committee presentation on cycling network priorities
• Idling by-law discussion under unfinished business
• Bicycle racks installation and communications update
• Public works update from Terry Hoekstra
• Transit and parking update from Renee Champagne

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is meeting electronically to discuss accessibility initiatives. Members will hear reports on a successful Inclusive Communities Grant application, a letter to local businesses about accessibility, and Accessibility Awareness Week, plus ongoing education and awareness campaigns.

• Report on successful Inclusive Communities Grant Program application with work plan and budget
• First accessibility awareness letter to Cobourg businesses on customer service
• Verbal update on Accessibility Awareness Week
• Discussion of education and awareness campaigns including AODA toolbox and accessible parking materials
• Review of unfinished business tracking chart

The Accessibility Advisory Committee received a $60,000 grant from the Ministry for Seniors and Accessibility for accessibility improvements. They discussed plans for On Demand Transit, including WHEELS service, and approved the agenda and minutes. No formal decisions were made on the grant's use or transit changes; these were discussion items.

• Approved agenda as amended (carried)
• Adopted minutes of March 17, 2021 (carried)
• Received $60,000 Inclusive Communities Grant from Ministry for Seniors and Accessibility (reported)
• Discussed On Demand Transit rollout, with WHEELS starting immediately and full service on June 14 (reported)
• Discussed accessibility awareness letter to businesses and award for Chesler Shoes (reported)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including the March 17 meeting minutes, the CEO report with performance indicators, and financials as of March 31, 2021. They will also discuss COVID-19, a memorandum of understanding with the Town of Cobourg, and consider a draft occupational health and safety policy.

• Review of March 31, 2021 financials and funds other than operating summary
• CEO report including Hamilton Twp stats and 2021 performance indicators
• Discussion of COVID-19 impacts
• Memorandum of Understanding between CPL Board and Town of Cobourg
• Draft Administrative Policy 6.2: Occupational Health & Safety

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to review routine reports including financial highlights, a strategic business plan proposal, and first-quarter reports on absences, auxiliary services, freedom of information requests, MHEART, and motor vehicle collisions. The board will also consider correspondence from Mr. W. O'Kane regarding the Coordinator of Protective Services role, and will move into closed session for matters involving public security, litigation, financial, and personal matters.

• Approval of minutes from March 16, 2021
• Correspondence from Mr. W. O'Kane regarding Coordinator of Protective Services role
• CPS Financial Report (CORE Report) to March 2021
• Strategic Business Plan Proposal - April 2021
• Closed session under Police Services Act for public security, litigation, financial, and personal matters

The Cobourg Police Services Board approved the minutes from its March 16, 2021 meeting and received the Chief's reports (items 9.1 through 9.8) for informational purposes. The board also received a letter from Mr. W. O'Kane for information, and members Kerr and Graham volunteered to represent the board on the Strategic Business Plan committee. The board then moved into closed session to discuss litigation, financial, and personal matters, and later approved all matters agreed upon in that session.

• Approved minutes from March 16, 2021 (carried)
• Received correspondence from Mr. W. O'Kane for informational purposes (carried)
• Received Chief's Reports 9.1-9.8 for informational purposes (carried)
• Volunteered Members Kerr and Graham to Strategic Business Plan committee
• Moved into closed session under Police Services Act s.35(4)(a) and (b) (carried)
• Approved all matters agreed upon in closed session (carried)

Committee of the Whole

The Committee of the Whole is deciding on several contracts and reports, including roof replacements for the Market Building and Dressler House, a review of municipal land for potential affordable housing, and options for recorded voting. It will also receive updates on COVID-19 and consider heritage permits for properties on Bagot Street, King Street West, and Second Street.

• Award $124,890.05 contract to Urban Roofing & Consulting for Market Building roof replacement, plus $10,000 contingency
• Award $35,388.06 contract to Urban Roofing & Consulting for Dressler House roof replacement
• Review municipal land inventory for potential affordable housing sites
• Consider four options for recorded voting, including electronic voting at $3,800 total cost
• Approve $10,000 for pay equity specialist to review CUPE pay grids

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting to discuss and potentially agree on a draft proposal for criteria to score the global-heating impact of actions, a draft motion asking Council to require all advisory committees to add a climate emergency impact column to their work plans, and a recommended carbon footprint calculator for residents. They will also agree on a response to the Transportation Advisory Committee regarding sidewalk positions and inter-committee cooperation. The agenda is otherwise routine procedural items.

• Draft criteria for scoring/ranking CO2/GHG impact on committee work plans
• Draft motion to Council to add climate emergency impact column to all advisory committee work plans
• Recommended carbon footprint calculator and process for informing residents
• Response to Transportation Advisory Committee on sidewalk position and shared agendas/minutes

The committee agreed to try using the CO2/GHG Impact column on its own work plan before recommending it to other advisory committees. Discussion on promoting a carbon footprint calculator was deferred to the next meeting, with staff to check if a for-profit calculator can be promoted.

• Agreed to test CO2/GHG Impact column on SCCAC work plan
• Referred carbon footprint calculator discussion to next meeting

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to hear submissions on two separate zoning by-law amendment applications. The first would add "medical clinic" as a permitted use on a vacant 1.91 ha site at Burnham Street and DePalma Drive. The second would rezone 173-185 Division Street/9 Albert Street (Beachwalk Flats) to allow a mixed-use development with live-work, commercial, and residential units. The meeting is for public input; no decisions are being made at this stage.

• Zoning amendment to add 'medical clinic' use at 1.91 ha site, Burnham Street and DePalma Drive
• Zoning amendment for 173-185 Division Street/9 Albert Street to allow 3 live-work units, 7 commercial units, 20 residential units in two 3-storey buildings
• Public submissions in support and opposition for both applications
• Site is designated Employment Area and Business Park Exception 4 (BP-4) Zone
• Beachwalk Flats site is designated Commercial Area-Block 1 Central in Harbour Area Secondary Plan

The meeting was held to receive public input on two proposed zoning by-law amendments, but no decisions were made. The first application seeks to add 'medical clinic' as a permitted use on a vacant site at Burnham Street and DePalma Drive. The second seeks to rezone 173-185 Division Street/9 Albert Street to allow a mixed-use development with live-work, commercial, and residential units. Public comments were received, and staff noted a report will be forthcoming to Council.

• No decisions made; meeting was for public input only
• Heard presentation for zoning amendment at Burnham St & DePalma Dr to add medical clinic use
• Heard presentation for zoning amendment at 173-185 Division St/9 Albert St for mixed-use development
• Received public submissions on both applications

Equity, Diversity and Inclusion Committee

The Equity, Diversity, and Inclusion Committee of Council is meeting electronically. The agenda includes adopting previous minutes, a governance presentation by staff, an update on the EDI strategy, election of Chair and Vice-Chair, and discussion of the 2021 work plan. No decisions are listed beyond routine approvals.

• Adoption of March 25, 2021 minutes
• Presentation on Board and Advisory Committee Governance by Brent Larmer and Krystal Christopher
• Verbal update on Equity, Diversity, and Inclusion Strategy by Accessibility Coordinator
• Election of Chair and Vice-Chair
• Discussion of 2021 Work Plan

The Equity, Diversity and Inclusion Committee elected Kari Walton as Chair and Marilou Martin as Vice-Chair. The 2021 Work Plan was discussed with proposed changes (e.g., changing 'womxn' to 'women', adding gender-neutral training, gender pay gap reporting, and the 50/30 Challenge) and referred to the next meeting. The EDI Strategy update was also deferred. No other substantive decisions were made.

• Kari Walton appointed as Chair (carried)
• Marilou Martin appointed as Vice-Chair (carried)
• 2021 Work Plan referred to next meeting (carried)
• Minutes of March 25, 2021 adopted as amended (carried)
• Agenda approved as presented (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to discuss and vote on several operational items, including raising the chairperson's approval limit from $500 to $1,000, approving a $2,486 contract for website maintenance, and approving dates and funding for the Pedestrian Friendly Walkway Weekends. The board will also receive reports on marketing, events, membership, and the coordinator's activities.

• Proposal to increase Chairperson approval limit from $500 to $1,000
• Approval of $2,486 for Project Lola website maintenance and business directory update
• Approval of Pedestrian Friendly Walkway Weekends dates: May 21-22, June 25-26, July 30-31, August 20-21
• Approval of draft safety plan and policy for events
• Receipt of reports on marketing, events, membership, and coordinator activities

The Downtown Business Improvement Area Board approved $11,272 for Pedestrian Friendly Walkway Weekends patios on June 18-19, July 16-17, and August 20-21, subject to pandemic restrictions. The board also raised the chairperson's approval limit from $500 to $1,000 per month, approved $2,486 for Project Lola website maintenance, and approved $2,500 for a spring gift card promotion. All motions were carried.

• Approved $11,272 for Pedestrian Friendly Walkway Weekends patios (carried)
• Approved dates June 18-19, July 16-17, August 20-21 for walkway weekends (carried)
• Increased chairperson approval limit from $500 to $1,000 per month (carried)
• Approved $2,486 for Project Lola site maintenance and business directory update (carried)
• Approved $2,500 for spring bonus gift card promotion (carried)
• Approved draft safety plan and policy (carried)
• Approved agenda as amended (carried)
• Adopted minutes from March 4, 2021 (carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to review three heritage permit applications: a proposed side and rear addition with mudroom at 121 Bagot Street, a roof replacement at 201 Second Street (Market Building), and a roof replacement at 212 King Street West (Marie Dressler House). Staff recommend approval of the Bagot Street addition with a condition, approval of the Market Building roof replacement, and approval of the King Street West roof replacement only if modified to use a specific polymer material. The committee will also adopt minutes from March 17, 2021, and discuss unfinished business items including 22 Queen Street and 2 King Street East.

• Heritage Permit HP-2021-007: 121 Bagot Street addition and mudroom, recommended for approval with condition to conserve masonry at rear window-to-door conversion
• Heritage Permit HP-2021-010: 201 Second Street (Market Building) roof replacement with polymer 'cedar' shake in Tahoe colour, recommended for approval
• Heritage Permit HP-2021-009: 212 King Street West (Marie Dressler House) roof replacement, recommended for approval only if modified to Davinci polymer 'cedar shake' in 'Chesapeake' colour
• Adoption of minutes from March 17, 2021 meeting
• Unfinished business: 22 Queen Street, Benefits of Designation mail-out, and 2 King Street East

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee meets electronically to discuss and decide on several draft motions to Council, including continuing the Environmental Officer position past May 31, 2021, adding two members, and adopting a position on sidewalks. Members will also review the 2021 Work Plan, respond to suggestions from the Transportation Advisory Committee, and set priorities for the May 5 meeting.

• Draft motion to continue Environmental Officer position ending May 31, 2021
• Draft motion to add Pam Lancaster (GRCA) and Brenda Ferris (Sustainable Cobourg) to committee
• Proposed SCCAC position paper on sidewalks
• Proposals for climate impact column on advisory committee work plans and carbon footprint calculator
• Outstanding items include response on condo composting and development density position

The committee approved its work plan and annual report as already endorsed by Council, and agreed on voting roles for external representatives. It scheduled a special meeting for April 15, 2021, to discuss its response to the Transportation Advisory Committee, and made minor revisions to a draft position on sidewalks.

• Approved agenda as presented
• Adopted March 3, 2021 minutes as amended
• Agreed GCRA representative (Pam Lancaster) to be non-voting member
• Agreed Sustainable Cobourg representative (Brenda Ferris) to be voting member
• Held closed session re continuation of Environmental Officer position
• Revised draft position on sidewalks (added 'Generally', removed density and Abbott Street resident content)
• Scheduled special meeting April 15, 2021 at 3 PM to discuss TAC response

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss and decide on several items, including a recommendation to Council to change the West Headland's designation from Landmark Park to Nature Park for stronger environmental protection. The agenda also includes reports on potential uses for the Brookside property, a beach use survey, and a natural heritage stewardship plan for West Beach, along with routine approvals of minutes and agenda.

• Motion recommending Council designate West Headland as a Nature Park under the Parks Use By-Law
• Report on potential uses for Brookside property, including East Cobourg Park and Arts & Culture Space
• Beach Use Survey discussion
• Natural Heritage Stewardship Plan for West Beach - outline and costing
• Waterfront Parking Pass communication

The Parks and Recreation Advisory Committee passed a motion strongly recommending that Council attempt to acquire the Brookside property as a community benefit. The committee also discussed beach use survey results, suggesting parking and bylaw changes, and reviewed a Natural Heritage Stewardship Plan for West Beach. Council approved changing the West Headland designation from 'Landmark Park' to 'Nature Park'.

• Recommended Council acquire Brookside property as community benefit (carried)
• Approved agenda and minutes from March 2 and March 9 meetings (carried)
• Discussed waterfront parking passes for residents, no formal decision
• Reviewed beach use survey, suggestions for bylaw and parking changes
• Reviewed Natural Heritage Stewardship Plan for West Beach
• Council approved West Headland designation change to 'Nature Park'

Regular Council

Cobourg Council is meeting to consider several motions and by-laws, including a $20,000 transit payment system, a land sale in Lucas Point, and zoning changes for 415 King Street West. They will also hear presentations from MPAC and Transition House, and discuss committee reports.

• Approve $20,000 online payment and smart card transit system from TransitFare & Systems Ltd.
• Authorize sale of ~3 acres industrial land in Lucas Point Business & Industrial Park to Gary Sohal
• Adopt by-law to change zoning at 415 King Street West from R4-16[H] to R4-16
• Approve $61,404 purchase of Makeup Air Unit for Environmental Services Plant #2
• Approve $27,300 one-year on-demand transit pilot with Century Transportation

Council approved a development agreement and zoning amendment for a 26-unit residential redevelopment at 415 King Street West (Cobourg Creek Lofts), with the Mayor declaring a conflict. Council also approved a new Women in Governance leadership program, a temporary Accessibility Assistant funded by a grant, a corporate video surveillance policy, and a $20,000 contactless transit pass system. West Headland was redesignated from 'Landmark Park' to 'Nature Park' in the Parks Use By-Law.

• Approved By-law 024-2021 authorizing a development agreement for a 26-unit residential redevelopment at 415 King Street West.
• Approved By-law 025-2021 amending zoning at 415 King Street West from R4-16[H] to R4-16.
• Approved creation of the 'Women in Governance: Leadership and Mentoring Program'.
• Approved hiring a temporary part-time Accessibility Assistant funded by the Inclusive Community Grant.
• Approved the Town of Cobourg Corporate Video Surveillance Policy.
• Approved $20,000 for an online payment and contactless smart card transit pass system from TransitFare & Systems Ltd.
• Approved purchase of a new Makeup Air Unit for the Chemical Storage Building at Plant #2 for $61,404.
• Approved redesignation of West Headland from 'Landmark Park' to 'Nature Park' in the Parks Use By-Law.

Special Council

This is a special Council meeting devoted to a mid-term review of the Town of Cobourg's 2019-2022 Strategic Plan. Council will review the plan, staff work plan, and progress report, and participate in a facilitated workshop led by John Matheson of StrategyCorp. The meeting includes an open forum for public submissions.

• Review of 2019-2022 Strategic Plan
• Review of Municipal Council Strategic Plan Staff Work Plan 2019-2022
• Review of Strategic Plan Progress Report
• Facilitated workshop by John Matheson, Principal, StrategyCorp
• Open forum for public submissions

The special council meeting was dedicated to a mid-term review of the 2019-2022 Strategic Plan, facilitated by John Matheson of StrategyCorp. Council and staff discussed progress on goals and priorities across five pillars and updated the plan to reflect future priorities. No formal decisions were made; the meeting was procedural and informational.

• Adjourned meeting at 3:00 PM (moved by Councillor Beatty)

Committee of Adjustment

The Committee of Adjustment is meeting electronically to consider one consent application for a formal servicing easement at 136 Orr Street. The committee will also adopt minutes from its February 23, 2021 meeting. Public comments are invited at several points during the meeting.

• Consent for servicing easement, approx. 6.0 m wide and 73.25 m long, over Lots 12, 13 & 16, Block H, Caddy Plan, at 136 Orr Street
• Adoption of minutes from February 23, 2021 meeting
• Meeting held via Zoom due to electronic participation

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on a range of items, including land sales, transit contracts, development agreements, and policy approvals. The meeting includes a closed session for personal and legal matters. Council will also receive updates on COVID-19 and various committee reports.

• Accept offer to purchase ~3 acres of industrial land at Lucas Point Business & Industrial Park (Dodge and Thompson St) from Gary Sohal in trust for a corporation to be named
• Authorize development agreement with AMR Investments Inc. & Glover & Co Inc. for 26-unit residential redevelopment at 415 King Street West, and remove Holding (H) symbol
• Authorize amending agreement with Century Transportation for 1-year on-demand transit pilot at $27,300 plus HST
• Implement online payment and contactless smart card transit pass system from TransitFare & Systems Ltd. at $20,000 including HST, with $5,000 annual fees in 2022 budget
• Approve purchase of new Makeup Air Unit for Chemical Storage Building at Environmental Services Plant #2 from Engineered Air at $61,404 including HST and contingency

Council authorized the preparation of by-laws to execute a development agreement with AMR Investments Inc. & Glover & Co Inc. for a 26-unit residential apartment project at 415 King Street West, and to remove the Holding (H) symbol from the lands. Council also approved several other items, including a one-year on-demand transit pilot with Century Transportation at a cost of $27,300 plus HST, a $20,000 online payment and contactless smart card transit system, and a $61,404 purchase of a Makeup Air Unit for the Chemical Storage Building at Plant #2. The meeting was held electronically, with Mayor Henderson and Councillor Burchat declaring conflicts on specific items.

• Approved preparation of by-law for development agreement with AMR Investments Inc. & Glover & Co Inc. for 26-unit residential project at 415 King Street West, and removal of Holding (H) Symbol
• Approved one-year on-demand transit pilot program with Century Transportation at a cost of $27,300 plus HST
• Approved implementation of online payment and contactless smart card transit pass system from TransitFare & Systems Ltd. for $20,000, with $5,000 annual fees in 2022 budget
• Approved purchase of new Makeup Air Unit for Chemical Storage Building at Plant #2 from Engineered Air for $61,404
• Approved execution of Memorandum of Understanding supporting International Water Services Flushability Group (IWSFG)
• Approved creation of 'Women in Governance: Leadership and Mentoring Program' and Council participation as mentors
• Approved hiring of temporary part-time Accessibility Assistant funded by Inclusive Community Grant
• Approved acceptance of offer to purchase approximately 3 acres of industrial land in Lucas Point Business & Industrial Park from Gary Sohal

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to organize itself. Members will introduce themselves, elect a chair, and discuss the Terms of Reference for the Equity, Diversity, and Inclusion Advisory Committee of Council, with a recommended motion to approve them. They will also discuss the 2021 work plan. The agenda includes standard items like approval of the agenda, declarations of interest, and adoption of minutes, but no minutes or reports are listed.

• Election of Chair
• Discussion and recommended approval of the Equity Diversity and Inclusion Advisory Committee of Council Terms of Reference
• Discussion of the 2021 Work Plan by Members at Large
• Meeting held via electronic participation (Zoom-like) with dial-in options

The Equity, Diversity and Inclusion Advisory Committee approved its Terms of Reference as presented and moved the election of its Chair to the next meeting. Members discussed a 2021 work plan, including ideas for community education, youth engagement, and a statement of respect, but no formal decisions were made on these items.

• Approved the agenda dated March 25, 2021 as amended.
• Moved the election of the Committee Chair to the next scheduled meeting.
• Approved the Terms of Reference for the Equity, Diversity, and Inclusion Advisory Committee as presented.

Transportation Advisory Committee

The Transportation Advisory Committee is meeting electronically to handle routine items: approving the agenda, adopting February minutes, and receiving staff reports from Public Works, Transit & Parking, and the Coordinator. New business includes discussion of an idling by-law, and unfinished business covers bike rack placement updates. A resident's letter requesting waterfront parking permits for residents is also on the agenda.

• Discussion of idling by-law
• Resident letter requesting waterfront parking pass for residents
• Update on bike rack placement and Parks Department location approval
• Adoption of Feb 25, 2021 minutes
• Staff reports from Public Works, Transit & Parking, and Coordinator

The Transportation Advisory Committee approved the agenda and February minutes as presented. Members discussed a resident's request for a waterfront parking permit but decided existing payment methods are sufficient, and a letter will be sent explaining options. Staff reported the On Demand transit pilot will launch April 19 in two phases, and new bike rack locations were vetted for installation. The idling by-law discussion was deferred to the next agenda under unfinished business.

• Approved the March 25, 2021 agenda as presented.
• Adopted the February 25, 2021 minutes as presented.
• Decided not to pursue a resident waterfront parking permit, citing existing payment methods; a letter will be drafted to the resident.
• Noted the On Demand transit pilot launch date of April 19, 2021, with a two-phase rollout.
• Reported new bike rack locations vetted with Parks; installations to be completed in coming weeks.
• Deferred the idling by-law discussion to the next agenda under Unfinished Business.

Accessibility Advisory Committee

The Town of Cobourg Accessibility Advisory Committee is meeting electronically to approve its agenda and adopt minutes from February 17 and March 1, 2021. Members will discuss 2021 work plan priorities, review the Multi-Year Accessibility Plan 2020-2024, and track unfinished business. The meeting also includes introducing new member Dan Wilson.

• Adoption of minutes from Feb 17 and Mar 1, 2021
• Discussion of 2021 Work Plan Priorities
• Review of Town of Cobourg Multi-Year Accessibility Plan 2020-2024
• Introduction of new member Dan Wilson
• Review of Unfinished Business Tracking Chart

The Accessibility Advisory Committee approved a motion to involve the Accessibility Coordinator in reviewing applications for patios or business extensions onto municipal sidewalks or roadways before approvals. The committee also discussed 2021 work plan priorities, including National Accessibility Week and education topics, but no other formal decisions were made.

• Approved motion to involve Accessibility Coordinator in patio/business extension application reviews (carried)
• Approved agenda for March 17, 2021 (carried)
• Adopted minutes from February 17, 2021 (carried)
• Adopted minutes from March 1, 2021 (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including February minutes, the CEO report, and financials. New business includes a draft policy on monitoring executive performance and a draft memorandum of understanding between the Town of Cobourg and the library. The board will also hold a closed session for the CEO performance evaluation.

• Draft policy 3.5 Monitoring Executive Performance
• Draft MOU between Town of Cobourg and Cobourg Public Library
• February 2021 financials and reserve funds as of Dec 31, 2020
• CEO report with performance indicators and monthly statistics
• Closed session for CEO performance evaluation

Cobourg Heritage Advisory Committee

The Heritage Advisory Committee is meeting electronically to review a heritage permit application for a one-storey side and rear addition and porch-to-mudroom conversion at 121 Bagot Street. The committee will also discuss unfinished business items, including the CHIA Terms of Reference, 22 Queen Street, a benefits-of-designation mailout, and 2 King Street E. The meeting includes routine items like agenda approval, minutes adoption, and a staff approval summary list.

• Heritage Permit Application HP-2021-007 for 121 Bagot Street (Lee and Brad Corlett)
• Proposed one-storey side and rear addition and mudroom conversion
• Condition to conserve heritage masonry when converting rear window to door
• Unfinished business: CHIA Terms of Reference, 22 Queen Street, 2 King Street E
• Staff Approval Summary list (2021.03.12)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive presentations on the annual report, a badge presentation, and a CFO introduction. The board will also review the chief's report, including a CCTV project update and a communications report, and consider approving a $1,000 annual registration fee for the Canadian Association of Police Governance. The meeting includes a closed session for matters involving public security, financial, personal, or litigation issues.

• Badge presentation for Cst. Joel Rashotte
• CFO introduction of Roger Ramkissoon
• Annual report presented by Chief VandeGraaf and Communications Coordinator Lisa Munday
• CCTV project update
• Approval of $1,000 CAPG annual subscription fee

The Cobourg Police Services Board approved the payment of the 2021 annual registration fees for the Canadian Association of Police Governance (CAPG) at the new rate of $1,000. The board also received the 2020 Annual Report, the Chief's Report (including the CCTV project update), and correspondence regarding updated police training material. A conflict of interest was declared by Councillor Burchat regarding the CCTV project update, and the board moved into closed session to discuss litigation, financial, and personal matters, approving all matters agreed upon therein.

• Approved the minutes of the February 16, 2021 meeting.
• Received the All Chief's Memo (21-0026) on police training material for information.
• Received the Chief's Report (items 9.1-9.3) for information.
• Approved the payment of the 2021 CAPG annual registration fees at the new rate of $1,000.
• Approved all matters agreed upon in the closed session.
• Adjourned the public session at 12:45 p.m.

Regular Council

Cobourg Council meets to decide on a land sale to GVK Chemicals, award several contracts, and make appointments. The agenda includes a closed session for personal matters and a land offer, followed by public items such as a delegation on a development, motions on collective bargaining, and various contract awards.

• By-law 019-2021: Commercial Sale of Land Agreement with GVK Chemicals Inc. for ~2 acres in Lucas Point Business & Industrial Park, Dodge Street
• Award culvert and bridge rehabilitations tender CO-21-04 PWD to A2Z Civil for $391,870 excluding HST
• Approve 1.7% remuneration increase for non-union employees effective Jan 1, 2021
• Award Marina Building HVAC RFP CO-21-10 MAR to Noddle Sheet Metal and Mechanical Ltd. for $79,772 plus HST
• Approve $45,700 plus HST for harbour infrastructure provisional items from Shoreplan Engineering

Council awarded the Various Culvert and Bridge Rehabilitations tender (CO-21-04 PWD) to A2Z Civil for $391,870 excluding HST. They also approved several other contracts, including a $75,000 extension for Mathew Street engineering design services and a $79,772 HVAC system at the Marina Building. A motion to approve harbour infrastructure repair provisional items was amended to include a $9,500 quotation for boat-lifting options, bringing the total to $55,200 plus HST.

• Awarded culvert and bridge rehabilitation tender to A2Z Civil for $391,870 (carried)
• Approved $75,000 extension of Mathew Street engineering design contract with CIMA+ (carried)
• Awarded Marina Building HVAC system RFP to Noddle Sheet Metal and Mechanical Ltd. for $79,772 plus HST (carried)
• Approved harbour infrastructure repair provisional items totaling $55,200 plus HST, including $9,500 for boat-lifting options (carried)
• Appointed 13 members to the Equity, Diversity and Inclusion Committee (carried)
• Approved 1.7% remuneration increase for non-union employees effective January 1, 2021 (carried)
• Granted heritage permit HP-2021-004 for roof replacement at 170 King Street East (carried)
• Waived Cultural Heritage Impact Assessment and removed 205 Forth Street from Heritage Register (carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting electronically to handle routine business: approving the agenda and February minutes, and receiving updates on award recipients, speech distribution, and the April 8th ceremony overview. No decisions on awards or funding are on the agenda.

• Recipients update from Mayor John Henderson
• Speech distribution update from Toni Galea
• April 8th ceremony overview from Toni Galea
• Approval of February 10, 2021 minutes

The committee was updated that Town Council approved all Major Award recipients chosen at the March 5th judging meeting. They agreed on the distribution of speeches for both Major and Distinguished Awards, with a return date of March 22nd. They also reviewed the April 8th production day, choosing business attire and ordering white rose corsages and boutonnieres for members.

• Approved the agenda dated March 10, 2021 as presented.
• Adopted the minutes of February 10, 2021 as presented.
• Council approved all Major Award recipients chosen at the March 5th Judging Meeting.
• Agreed to the distribution of speeches for Major and Distinguished Awards with a return date of March 22nd.
• Chose business attire for the April 8th production day.
• Ordered white rose corsages and boutonnieres for all Committee Members.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to review a revised motion recommending Council designate the West Headland as a Nature Park under the Parks Use By-Law, strengthening its environmental protection. The committee will also discuss public comments on the future operation of Cobourg Beach and review results from a beach use survey.

• Motion to recommend Council designate West Headland as a Nature Park under Schedule A of the Parks Use By-Law
• Discussion of Lake Ontario Shoreline Management Plan (Zuzek Inc., Nov 5, 2020) and GRCA hazard mapping
• Keith Oliver comments on future operation of Cobourg Beach
• Beach Survey Results - Public Engagement Report

The Parks and Recreation Advisory Committee voted to recommend that Council designate the West Headland as a Nature Park under the Parks Use By-Law, strengthening its environmental protection. The committee also received correspondence about the future operation of Cobourg Beach and discussed beach survey results, focusing on items like parking and by-law rules for the next meeting.

• Recommended Council designate West Headland as a Nature Park (carried)
• Received correspondence from Keith Oliver on future operation of Cobourg Beach (carried)
• Agreed to focus on practical recommendations, access, by-law rules, investment/tourism, parking, and legal restrictions from beach survey
• Scheduled discussion of by-law rules and parking for April 6 meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including the repurchase of a 1.5-acre parcel at Dodge and Thompson Street from Vancor and the sale of about two acres of industrial land in the Lucas Point Business & Industrial Park to GVK Chemicals Inc. Council will also consider a heritage permit for a roof replacement at 170 King Street East, a demolition request for 205 Forth Street, and approval of provisional costs for harbour infrastructure repairs. The meeting begins with a closed session for personal matters about an identifiable individual.

• Repurchase of 1.5-acre Lucas Point parcel from 2364574 Ontario Inc. (Vancor) at Dodge and Thompson Street
• Sale of ~2 acres of industrial land on Dodge Street to GVK Chemicals Inc.
• Heritage Permit HP-2021-004 for roof replacement at 170 King Street East
• Waiver of Cultural Heritage Impact Assessment and removal of 205 Forth Street from Heritage Register after fire damage
• Approval of $62,200 plus HST for provisional harbour infrastructure repair items

Council directed staff to repurchase a 1.5-acre parcel from Vancor and accepted an offer to purchase two acres of industrial land from GVK Chemicals Inc. Council also approved a $391,870 tender for culvert and bridge rehabilitations, a $79,772 contract for a heating/cooling system, and $45,700 in provisional harbour repair costs. Additionally, Council approved a 1.7% pay increase for non-union employees and authorized collective bargaining with the fire fighters' association.

• Approved repurchase of 1.5-acre parcel from Vancor for future sale
• Accepted offer to purchase 2 acres of industrial land from GVK Chemicals Inc.
• Awarded culvert and bridge rehabilitation tender to A2Z Civil for $391,870
• Awarded heating/cooling system installation to Noddle Sheet Metal for $79,772
• Approved $45,700 for harbour infrastructure repair provisional items
• Approved 1.7% salary increase for non-union employees effective Jan 1, 2021
• Authorized collective bargaining with fire fighters' association
• Granted heritage permit for roof replacement at 170 King Street East

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine business, including approving the agenda and adopting February minutes. The board will receive two bylaws passed by council for information: Bylaw 066-21 on outdoor patio permits and Bylaw 068-21 on the DBIA 2021 budget. The board will also move into closed session to discuss personal matters about an identifiable individual, as permitted under the Municipal Act. Reports will be given on sustainability, marketing, events, beautification, and the coordinator's update.

• Bylaw 066-21 Outdoor Patio Permit effective March 1, 2021
• Bylaw 068-21 DBIA Budget for 2021
• Closed session under s.239(2)(b) for personal matters
• Marketing survey results presented
• Coordinator report for March 2021

The Downtown Business Improvement Area Board of Management approved a $500 sponsorship for the 2020 Business Achievement Awards event, and authorized a request for Digital Service Squad funding through the Digital Main Street program. The board also accepted municipal bylaws for information and discussed various operational updates, including street sweeping quotes and beautification projects.

• Approved $500 sponsorship for Business Achievement Awards (carried)
• Authorized request for Digital Service Squad funding via Digital Main Street (carried)
• Accepted municipal bylaws for information (carried)
• Approved agenda as amended (carried)
• Adopted minutes of Feb 4, 2021 (carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting electronically to review and finalize its 2021 work plan and 2020 annual report for submission to Council, and to discuss a draft paper recommending development density levels for Cobourg. The committee will also consider updates to its terms of reference, street beautification ideas, and whether to invite a Lakefront Utilities representative to a future meeting.

• Finalize 2021 Work Plan and 2020 Annual Report for Council submission
• Discuss draft development density recommendation paper
• Review proposed changes to committee Terms of Reference
• Debrief on presentations to other committees (TAC, PDAC)
• Consider inviting Derik Paul of Lakefront Utilities to a meeting

The Sustainability and Climate Change Advisory Committee approved its agenda and February minutes, and discussed several items including a response to the Transportation Advisory Committee, a proposal for Council input, and a position on higher development density. The committee also reviewed its 2021 work plan and annual report, directing staff to submit them to the next Committee of the Whole meeting. No formal decisions were made on these discussion items.

• Approved the March 3, 2021 agenda as amended.
• Adopted the February 3, 2021 minutes as presented.
• Directed the recording secretary to submit the 2021 Work Plan and Annual Report to the next Committee of the Whole meeting.
• Agreed to develop a proposal for Brookside Youth Centre land use.
• Agreed to consider partnering with the Art Gallery of Northumberland.
• Agreed to discuss inviting Derik Paul of Lakefront Utilities at the next meeting.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss a motion to recommend that Council strengthen zoning for the West Headland and add it as a nature park under the Parks Use By-Law. They will also hear a water sampling protocol presentation, review beach survey results, and discuss unfinished business including water quality improvements in the west harbour.

• Motion to recommend Council clarify and strengthen zoning for West Headland and add it as a nature park under Schedule A of the Parks Use By-Law
• Presentation by Jennifer Leno on Water Pollution and Water Sampling Protocol
• Beach Survey Update with public engagement report and future operation of Cobourg beach
• Unfinished business: E-Coli recommendations for west harbour water quality, including action plans by summer 2021
• Council motion endorsing Cobourg Horticultural Society's 'Planting for a Greener Future' project

The Parks and Recreation Advisory Committee held a routine meeting with no final decisions. It deferred the West Headland natural environment motion and beach survey correspondence to a special meeting on March 9, 2021. Members discussed water quality testing, including adding marina sampling, and received updates on unfinished business like E. coli recommendations and grant applications for an accessible dock.

• Approved agenda as presented (carried)
• Adopted minutes from February 2, 2020 (carried)
• Deferred West Headland motion to March 9 special meeting
• Deferred Keith Oliver correspondence to March 9 special meeting
• Added Brookside property survey to April agenda
• Kept E. coli recommendations under unfinished business

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to handle routine procedural items and discuss a draft of the WHEELS application form. The agenda includes approval of the agenda, declarations of interest, and adoption of minutes, but the only substantive item is the draft form discussion.

• Discussion of draft WHEELS application form (updated 2021)

The Accessibility Advisory Committee voted in favour of supporting the Town of Cobourg's grant application to the Canada Healthy Communities Initiative for an accessible dock. The committee also discussed and provided feedback on the draft WHEELS application form, focusing on simplifying the process and clarifying eligibility. No other formal decisions were made.

• Supported grant application for Canada Healthy Communities Initiative (carried)
• Deferred approval of previous meeting minutes to March 17, 2021
• Discussed draft WHEELS application form; no formal changes approved

Special Council

This is a special council meeting with a single substantive item: a motion to move into closed session. The closed session will cover solicitor-client privileged advice regarding Victoria Beach, collective bargaining with the Cobourg Professional Fire Fighters' Association Local 1732, and remuneration discussions for non-union employees. No public decisions are scheduled.

• Closed session under Section 239(2)(f) for solicitor-client privilege: Victoria Beach Cobourg
• Closed session under Section 239(2)(d) for labour relations: collective bargaining with Cobourg Professional Fire Fighters' Association Local 1732
• Closed session under Section 239(2)(b) for personal matters: non-union employee remuneration discussion

The special meeting was entirely procedural: Council moved into Closed Session to discuss solicitor-client privileged advice on Victoria Beach, labour negotiations with the firefighter's association, and non-union employee remuneration. No decisions were made in open session; the only formal action was adjournment.

• Moved into Closed Session (Resolution 084-21) to discuss Victoria Beach, collective bargaining, and non-union salaries — carried.
• Adjourned the meeting (Resolution 085-21) at 7:16 PM — carried.

Transportation Advisory Committee

The Cobourg Transportation Advisory Committee is meeting electronically to discuss transportation matters. They will hear a presentation from the Sustainability & Climate Change Advisory Committee urging a climate emergency lens, receive updates on public works, transit, and parking, and discuss unfinished business including the Kerr St multi-use path extension and bike rack placement.

• Presentation by SCCAC on climate change urgency
• Memo requesting Bicycle Action Committee presentation on cycling network priorities
• Resident request for an Idling By-law for winter conditions
• Update on Kerr St Multi-Use Path Extension to Ontario St
• Final placement of bike rack at Division St S beach/pier entrance

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to discuss heritage permit applications and property matters. They will consider approving a roof replacement at 170 King Street East and waiving a heritage impact assessment for a fire-damaged property at 205 Forth Street, potentially removing it from the heritage register. The agenda also includes a delegation on 540 King Street East and discussion of the Brookside property and civic awards.

• Heritage Permit Application HP-2021-004 for roof replacement at 170 King St. E, submitted by Ann and James Grozier, recommended for approval
• Request to waive Cultural Heritage Impact Assessment and remove 205 Forth Street from Heritage Register due to fire damage and alterations
• Delegation regarding 540 King Street East
• Discussion of Brookside Property
• Discussion of Civic Awards

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to discuss a follow-up to a presentation from the previous meeting, the Brookside property, committee member orientation, the Tannery District, and a comprehensive zoning by-law review. The agenda is largely procedural, with these items listed for discussion.

• SCCAC presentation follow-up (20 min)
• Brookside property discussion (15 min)
• Committee member orientation (30 min)
• Tannery District discussion
• Comprehensive Zoning By-law Review and Rehabilitation Treatment Centre Zoning By-law Review

Special Council

This is a special council meeting held jointly with other Northumberland County lower-tier municipalities for a council training workshop. The workshop is presented by John Mascarin, the Town of Cobourg's appointed Integrity Commissioner, and covers topics such as the role of council, municipal powers, open meetings, and the Municipal Conflict of Interest Act. No decisions are expected; the meeting is for training purposes only.

• Joint workshop with Cramahe Township and other Northumberland County municipalities
• Presentation by John Mascarin, Aird & Berlis LLP, Integrity Commissioner
• Topics include Declaration of Office, Role of Council, Municipal Powers, Open & Closed Meetings, Code of Conduct, Municipal Conflict of Interest Act, MFIPPA, Defamation, Bias, Fiduciary Duty, Immunity/Vicarious Liability

This special council meeting was held as a training workshop, jointly hosted by Cramahe Township and other Northumberland County municipalities. John Mascarin, the Town's Integrity Commissioner, presented on topics including council roles, municipal powers, open meetings, and conflict of interest. No formal decisions were made; the meeting was for educational purposes only.

• Attended joint council training workshop with Cramahe Township and other municipalities
• Received presentation from Integrity Commissioner John Mascarin on governance topics

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider one minor variance application for a property at 740 James Sweetman Avenue. The applicant seeks permission for reduced interior side yard setbacks for a pool and pool equipment. The committee will also adopt minutes from the previous meeting.

• Minor variance application A-01-21 for 740 James Sweetman Avenue to permit 1.0 m interior side yard (south) for a pool
• Variance to permit 1.5 m interior side yard (south) for pool equipment
• Proposed condition: maintain 1.83 m high solid board fence along south property line
• Adoption of minutes from January 26, 2021 meeting

Regular Council

Council will consider awarding several public works construction contracts, including the Albert Street Reconstruction Tender to Behan Construction Limited for $1,031,917.49, the Terry Fox Stormwater Pond Cleanout to GFL Environmental Inc. for $286,604.50, and the Sanitary Sewer Rehabilitation to Sewer Technologies for $556,981.00. They will also vote on the Bi-Annual Sidewalk Program (Abbott Blvd) Tender to Dekeyser Excavating Limited for $189,472.74 and the Harbour Infrastructure Repairs design contract to Shoreplan Engineering for $440,000 plus a $50,000 contingency. Additionally, Council will discuss zoning amendments for properties at 420 Division Street, 173-185 Division Street & 9 Albert Street, and 727 William Street, and consider a motion to approve the 2021 Downtown Business Improvement Area budget.

• Award Albert Street Reconstruction Tender CO-21-01 PWD to Behan Construction Limited for $1,031,917.49
• Award Terry Fox Stormwater Pond Cleanout Tender CO-21-03 PWD to GFL Environmental Inc. for $286,604.50
• Award Sanitary Sewer Rehabilitation Tender CO-21-05 PWD to Sewer Technologies for $556,981.00
• Award Harbour Infrastructure Repairs Tender CO-21-06 CSD to Shoreplan Engineering for $440,000 plus $50,000 contingency
• Approve 2021 Downtown Business Improvement Area Budget

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically to discuss the Town of Cobourg's Emergency Plan, an awareness campaign for the Multi-Year Accessibility Plan, a draft WHEELS policy and application form, and a site plan application for a hotel at 1144 Division St. The committee will also set priorities for its 2021 work plan and adopt minutes from previous meetings.

• Review of Town of Cobourg Emergency Plan (2015)
• Awareness campaign for Multi-Year Accessibility Plan
• Draft WHEELS Policy and Application Form (updated 2021)
• Site plan application for hotel at 1144 Division St.
• Setting 2021 Accessibility Advisory Committee Work Plan priorities

The Accessibility Advisory Committee approved a motion stating drivers will provide assistance as needed for boarding or disembarking on Specialized Transit. The committee also recommended creating an information campaign to help organizations assist persons with disabilities under the AODA, and formed a working group to review the Specialized Transit application form. No other formal decisions were made; the rest of the meeting was discussion.

• Approved motion: Drivers will provide assistance as needed for boarding/disembarking on Specialized Transit (carried)
• Approved recommendation: Town creates an information campaign for organizations to assist persons with disabilities under the AODA (carried)
• Approved motion: Working group to review the Specialized Transit application form (carried)
• Adopted minutes from January 20, 2021 (carried)
• Adopted minutes from February 8, 2021 (carried)
• Approved agenda as presented (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to review standard items including the CEO report, January 2021 financials, and minutes from January 20 and 26 meetings. They will also discuss COVID-19 impacts, a flagpole proposal, and draft policies on patron treatment and delegation to the CEO. The meeting includes a closed session and public comment periods.

• January 2021 financials and updated 2021 budget review
• Draft Board Policy 1.4: Treatment of Patrons
• Draft Board Policy 3.4: Delegation to the CEO
• Flagpole proposal under new business
• COVID-19 discussion under business arising

The Cobourg Public Library Board approved the revised 2021 budget, Board Policy 1.4 on Treatment of Patrons, and Board Policy 3.4 on Delegation to the CEO. The board also agreed to let Town of Cobourg staff decide the flagpole location, with $6,000 set aside for it. The library is in an Orange Zone, allowing browsing and curbside service with a 50-person per floor limit.

• Approved revised 2021 budget (carried)
• Approved Board Policy 1.4: Treatment of Patrons (carried)
• Approved Board Policy 3.4: Delegation to the CEO (carried)
• Agreed flagpole location to be determined by Town staff (carried)

Committee of the Whole

The Committee of the Whole is reviewing staff reports and will recommend awarding several public works contracts, including the Albert Street reconstruction for $1,031,917.49, and a zoning by-law amendment for 420 Division Street to allow a rehabilitation/detox centre. The meeting also includes a closed session for personal matters, a presentation on a master drainage plan, and updates on leases and cycling program agreements.

• Award Albert Street Reconstruction Tender to Behan Construction Limited for $1,031,917.49
• Award Bi-Annual Sidewalk Program (Abbott Blvd) to Dekeyser Excavating Limited for $189,472.74
• Award Terry Fox Stormwater Pond Cleanout to GFL Environmental Inc. for $286,604.50
• Award Sanitary Sewer Rehabilitation to Sewer Technologies for $556,981.00
• Rezone 420 Division Street from DC-2 to DC-29(H) to permit a rehabilitation/detox treatment centre

Council authorized the preparation of a by-law to rezone 420 Division Street from District Commercial Exception 2 to District Commercial Exception 29 Holding, permitting adaptive reuse of the former inn/hotel as a rehabilitation/detox treatment centre. Council also awarded multiple public works contracts, including the Albert Street Reconstruction, Bi-Annual Sidewalk Program, Terry Fox Stormwater Pond Cleanout, and Sanitary Sewer Rehabilitation tenders. The Harbour Infrastructure Repairs design contract was awarded to Shoreplan Engineering, with provisional items deferred to a later meeting. Council also directed staff to operate free public skating at the Cobourg Community Centre, redirecting $5,000 budgeted for the Sinclair Park rink.

• Authorized by-law for rezoning 420 Division Street to DC-29(H) for treatment centre (carried)
• Awarded Albert Street Reconstruction tender to Behan Construction Limited, $1,031,917.49 (carried)
• Awarded Bi-Annual Sidewalk Program (Abbott Blvd) tender to Dekeyser Excavating Limited, $189,472.74 (carried)
• Awarded Terry Fox Stormwater Pond Cleanout tender to GFL Environmental Inc., $286,604.50 (carried)
• Awarded Sanitary Sewer Rehabilitation tender to Sewer Technologies, $556,981.00 (carried)
• Awarded Harbour Infrastructure Repairs design contract to Shoreplan Engineering, $440,000 plus HST (carried)
• Deferred harbour provisional items ($45,500) to March 8, 2021 meeting (carried)
• Directed free public skating at CCC, redirecting $5,000 from Sinclair Park rink (carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to receive the Chief's Report, which includes annual reports on strip searches, missing persons, the CIICC, and an asbestos survey, plus a report on the WASH bail video system. The board will also approve the previous meeting's minutes and the Chair's financial report. The meeting will then move into closed session to discuss matters involving public security, litigation, financial, and personal matters.

• Annual Report on Strip Searches 2020
• Annual Report under the Missing Persons Act 2020
• Annual Asbestos Survey report
• WASH Bail Video System report
• Closed session under Police Services Act s.35(4)

The Cobourg Police Services Board approved the Chief's purchase of camera equipment for the Weekend and Statutory Holidays (WASH) and bail court video system, with costs covered by computer reserve funds. The board also approved the Chief's Reports (items 9.1-9.7) and the Chair's Financial Report for informational purposes. All other agenda items were procedural, including approval of previous minutes and moving into closed session.

• Approved purchase of camera equipment for WASH bail video system (carried)
• Approved Chief's Reports 9.1-9.7 for informational purposes (carried)
• Approved Chair's Financial Report for informational purposes (carried)
• Approved minutes from January 19, 2021 meeting (carried)
• Approved closed session under Police Services Act sections 35(4)(a) and (b) (carried)
• Approved all matters agreed upon in closed session (carried)

Civic Awards Advisory Committee

This agenda for the Cobourg Civic Awards Advisory Committee meeting on February 10, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content beyond meeting logistics.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting electronically. The main item is a discussion by members at large of comments and responses to the draft WHEELS policy for the Town of Cobourg. The rest of the agenda is procedural, including approval of the agenda and minutes.

• Discussion of comments and response to draft WHEELS policy (attachment: aac draft wheels 2.pdf)

The Accessibility Advisory Committee reviewed the draft WHEELS policy and made recommendations, including asking Council to direct staff to request the service provider, Centruy, to provide service beyond the draft policy. The committee also approved incorporating 'all types of disabilities' into the policy. A motion to change wording from 'origin-to-destination' to 'door-to-door' was defeated. The minutes were deferred to the next meeting.

• Motion to change wording from 'origin-to-destination' to 'door-to-door' defeated
• Recommended Council direct staff to request Centruy provide service above and beyond draft WHEELS policy (carried)
• Motion to incorporate 'all types of disabilities' into policy (carried)
• Agenda approved as presented
• Adoption of minutes deferred to February 17, 2021 meeting

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to discuss routine business, including approving minutes, receiving reports, and considering a $2,000 request to fund handmade surfboards for artists to paint. The board will also vote on the cost of its first annual Business Summit, though the amount is not specified in the agenda.

• Approve $2,000 for handmade surfboards to be painted by artists
• Approve total cost of 1st Annual Business Summit (amount not listed)
• Accept revised December 31, 2020 income statement and balance sheet
• Accept correspondence regarding Northumberland Eats pilot project
• Deferred marketing survey on preferred advertisement mediums for members

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to discuss heritage matters, including an update on the East Pier Revitalization Project, civic awards, and several heritage permit and designation items. The agenda includes routine approvals of minutes and staff summary lists, along with unfinished business on properties like 2 King Street East and 22 Queen Street.

• East Pier Revitalization Project update from Deputy Director Teresa Behan
• Civic Awards nomination form for 2021
• Benefits of Designation mail-out discussion
• Heritage permit applications and staff approval summary list
• Unfinished business on 2 King Street East, 22 Queen Street, and 93 Albert

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several items, including a motion to recommend stronger zoning and nature park designation for the West Headland, a report on harbour water levels, and updates from the Sustainability and Climate Change Action Committee. The committee will also hear about E. coli concerns from the Canoe Club and Yacht Club, and continue work on the 'Planting for a Greener Future' initiative. Recent council motions regarding the Wood Boardwalk Replacement and a natural system stewardship plan are noted.

• Motion to recommend Council clarify and strengthen zoning for West Headland and add it as a nature park under Schedule A of the Parks Use By-Law
• Report on water levels in the harbour
• Presentation from Sustainability and Climate Change Action Committee (SCCAC)
• Discussion on E. coli with Canoe Club and Cobourg Yacht Club
• Council motion: justification report for Wood Boardwalk Replacement before 2021 Capital Budget approval

The Parks and Recreation Advisory Committee endorsed the Cobourg Horticultural Society's 'Planting for a Greener Future' project, urging Council support. They also requested staff reports on harbour dredging and water testing, and postponed a motion on the West Headland natural environment to the next meeting.

• Endorsed Planting for a Greener Future project (carried)
• Requested staff report on harbour dredging process and water testing
• Requested Parks Manager to price an 8-foot-wide beach mat for watercraft launch
• Postponed West Headland natural environment motion to next meeting
• Approved agenda with addition of Beach Survey update (carried)
• Adopted minutes of January 5, 2020 (carried)

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to consider a zoning by-law amendment for 420 Division Street, proposed by Weston Consulting on behalf of 2759655 Ontario Ltd./Canadian Centre For Addictions, to allow adaptive re-use of the former inn/hotel and restaurant as a rehabilitation/detox treatment centre. The committee will also hear a presentation from the Sustainability Climate Change Action Committee, review its 2021 workplan and annual report, and discuss unfinished business including the Tannery District and zoning by-law reviews. The agenda includes routine items such as approval of minutes and declarations of interest.

• Zoning by-law amendment for 420 Division Street to permit a rehabilitation/detox treatment centre with site-specific provisions for land use, capacity, and parking
• Presentation by Sustainability Climate Change Action Committee
• 2021 Work Plan and PDAC Annual Report review
• Discussion of Tannery District and Comprehensive Zoning By-law Review
• Adoption of January 12, 2021 minutes

Regular Council

Cobourg's Regular Council meeting on February 1, 2021, includes a closed session on a proposed lease amendment at Northam Industrial Park, followed by an open session. Council will consider adopting minutes from previous meetings, receive a presentation on on-demand transit, and hear a delegation about parking concerns on Henderson Drive. Key decisions include approving the 2021 operating and capital budgets, authorizing a provincial gas tax funding agreement, and adopting several bylaws related to leases, development, zoning, and a public highway.

• Approve 2021 Capital Budget of $8,124,600 and Operating Budget with Municipal Levy of $24,793,569 (0.4% increase)
• Approve 2021 Environmental Services budgets: $6,543,750 revenue, $4,091,724 expenditures, $7,663,900 capital
• Adopt By-law 007-2021: Lease Amending Agreement with Graphic Packaging International, LLC at Northam Industrial Park, 740 Division Street
• Adopt By-law 009-2021: Rezone 265-327 Elgin Street East to permit a 40-unit stacked townhouse development
• Adopt By-law 010-2021: Agreement for 2021 Dedicated Gas Tax Funding with the Province of Ontario

Council approved the 2021 Operating Budget with a municipal levy of $24,793,569 (0.4% increase over 2020) and the Capital Budget of $8,139,600, after adding $40,000 from the Federal Gas Tax Reserve to the sidewalk program. Council also approved the Environmental Services budgets, adopted several bylaws including a zoning amendment for a 40-unit townhouse development, and directed staff to pursue Option 2 for the Northam Industrial Park lease amendment.

• Approved 2021 Capital Budget of $8,139,600 and Operating Budget with $24,793,569 levy (0.4% increase)
• Amended budget to add $40,000 from Federal Gas Tax Reserve to sidewalk program
• Approved $6,000 for flag and flagpole replacement at Cobourg Public Library
• Approved Environmental Services Operating Budget (net surplus $2,452,026) and Capital Budget of $7,663,900
• Adopted By-law 007-2021 for lease amending agreement with Graphic Packaging International
• Adopted By-law 008-2021 for development agreement at 428-432 King St. East
• Adopted By-law 009-2021 rezoning 265-327 Elgin St. East to permit 40-unit townhouse development
• Directed staff to pursue Option 2 for Northam Industrial Park lease (postpone repurchase clause)

Transportation Advisory Committee

The Transportation Advisory Committee is meeting electronically to elect a Chair and Vice Chair, adopt previous minutes, and receive reports from Public Works, Transit and Parking, and a Councillor. They will also discuss unfinished business, including a Kerr Street multi-use path extension update and bike rack placement at several locations. The agenda is largely procedural, with no major decisions or contracts listed.

• Election of Chair and Vice Chair
• Kerr St multi-use path extension - council update
• Bike rack placement at Rotary Waterfront Park, Post Office, Coverdale Tennis Court, Victoria Park Beach, Sinclair Tennis Court, Sifton Cook Heritage Building, and Victoria Park/McGill/King St
• SCCAC presentation scheduled for February 25th
• Adoption of December 17, 2020 minutes

The Transportation Advisory Committee re-elected Randy Curtis as Chair and Bruce Bellaire as Vice-Chair for 2021. Members reviewed proposed capital projects for roads, sewers, parking, and transit, including a $25,000 Kerr St multi-use path extension. No formal decisions were made on these items; they were discussed for information.

• Re-elected Randy Curtis as Chair for 2021 (carried)
• Re-elected Bruce Bellaire as Vice-Chair for 2021 (carried)
• Approved agenda as presented (carried)
• Adopted minutes of December 17, 2020 (carried)
• Agreed to place last unassigned bike rack at Division St S entrance to beach/pier area

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting electronically to consider one application: a request by 3FiveSix Corp. for three new servicing easements at 312 Clyde Street. The committee will also adopt minutes from its November 17, 2020 meeting. Public participation is via Zoom or written submissions due to COVID-19.

• Application for consent for three servicing easements, approx. 4.0 m wide and 21.0 m long, over Lots 16-18, Block X, Caddy Plan, at 312 Clyde Street
• Easements subject to conditions including a Development Agreement covering water/sanitary servicing, grading, building/landscape design, floodplain protection per GRCA, and a private sanitary sewer maintenance agreement
• Conditions to be approved by the Town of Cobourg at no cost to the municipality
• Adoption of minutes from November 17, 2020 meeting

Cobourg Public Library Board

The Cobourg Public Library Board is holding a routine meeting with a closed session under the Public Libraries Act to discuss a personal matter about an identifiable individual. The agenda contains no other substantive business items, only call to order, land acknowledgement, and adjournment.

• Closed session under Section 16.1(4)(b) of the Public Libraries Act regarding personal matters about an identifiable individual

Committee of Adjustment

This is the agenda for the Cobourg Committee of Adjustment meeting on January 26, 2021. The provided text contains only procedural boilerplate and no specific agenda items, decisions, or discussions are listed.

2021 Operating an Capital Budget Review Meeting

The Town of Cobourg is holding a full-day budget review meeting to examine the 2021 operating and capital budgets across all departments, including general government, public works, community services, planning, economic development, and environmental services. Council will also consider capital projects, long-term debt, and motions from advisory committees, and is expected to vote on draft budget approvals. A closed session is scheduled to discuss staff salaries and wages.

• Review of 2021 operating budgets for General Government, Public Works, Social and Family Services, Community Services, Planning and Development, Economic Development, and Venture 13
• Review of 2021 capital budgets for General Government, Public Works, and Community Services
• Wood Boardwalk Replacement Justification Report for the Cobourg Waterfront
• Parks and Recreation Advisory Committee motion on Natural System Stewardship Plan - West Boardwalk Redesign
• Transportation Advisory Committee recommendation on Kerr Street Multi-Purpose Trail

Council approved the 2021 Operating Budget with a municipal levy of $24,793,569 (0.4% increase over 2020) and the Capital Budget of $8,124,600. The Environmental Services budgets were also approved, with a net operating surplus of $2,452,026 transferred to the Sewer Rates Reserve. Numerous line-item adjustments were made during the review, including reductions to special events, lifeguarding, and summer student programs.

• Approved 2021 Operating Budget with municipal levy of $24,793,569 (0.4% increase)
• Approved 2021 Capital Budget of $8,124,600
• Approved Environmental Services Operating Budget with net surplus of $2,452,026
• Approved Environmental Services Capital Budget of $7,663,900
• Reduced Victoria Park Beach lifeguarding by $109,000 (temporarily suspended)
• Reduced Canada Day Celebrations budget to $0
• Reduced Summer Student Ambassador program by $46,217
• Delayed hiring of Director of Community Services until September 1, 2021

2021 Operating an Capital Budget Review Meeting

The Town of Cobourg Council is holding a budget review meeting to discuss the 2021 operating and capital budgets. The agenda covers departmental budgets including Protection Services (police, fire, building), the Public Library, Art Gallery, and all other operating and capital budgets. Council will also consider a report on the Wood Boardwalk Replacement and motions from advisory committees, before potentially approving the draft budgets.

• Review of Protection Services operating and capital budgets, including Cobourg Police and Fire Department budgets
• Review of Cobourg Public Library and Art Gallery of Northumberland operating budgets
• Discussion of Municipal Community Grants budget requests
• Report on Wood Boardwalk Replacement for the Cobourg Waterfront
• Motions from Parks and Recreation Advisory Committee and Transportation Advisory Committee

Council reviewed 2021 operating and capital budgets, approving reductions to the Cobourg Public Library grant (from $916,765 to $899,700) and the Art Gallery of Northumberland grant (by $20,000 to $150,000). Several municipal community grants were approved, and multiple budget line items were reduced, including receptions, conferences, public relations, training, travel, advertising, and Victoria Hall part-time wages. The meeting was adjourned to January 22, 2021, to continue budget deliberations.

• Library grant reduced to $899,700 (carried)
• Art Gallery of Northumberland grant reduced by $20,000 to $150,000 (carried)
• Approved community grants to 11 local organizations (carried)
• Receptions budget line reduced to $8,000 (carried)
• Conference/convention funding of $500 per councillor removed for 2021 (carried)
• Public relations budget reduced by $2,500 (carried)
• CAO training and travel budgets reduced by $1,100 total (carried)
• Advertising and communications budget reduced to $25,000 (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to elect board officers, review minutes, and receive the CEO report and November/December 2020 financials. They will also discuss a vacant trustee position, COVID-19 impacts, and review draft policies from 2019 and 2020, including treatment of patrons and CEO accountability.

• Election of board officers
• Review of November and December 2020 financials
• Discussion of vacant trustee position
• Review of draft policies: Treatment of Patrons, Financial Planning/Budgeting, Financial Condition, Board-CEO Linkage, Unity of Control, Occupational Health and Safety
• Review of 2020 policy: Accountability of the CEO

Accessibility Advisory Committee

The Town of Cobourg's Accessibility Advisory Committee is meeting electronically to review and discuss accessibility-related matters. The committee will consider adopting the minutes from its December 16, 2020 meeting and will hear a report on updates to the Wheels transit policy and application form. Members will also discuss accessible taxis and review correspondence from the Ministry of Seniors and Accessibility about supporting seniors and people with disabilities during the provincewide shutdown.

• Report on Wheels policy and procedure update, including draft policy and application form
• Discussion on accessible taxis, with a letter dated Jan 8, 2021
• Correspondence from Ministry of Seniors and Accessibility on supporting seniors and people with disabilities during provincewide shutdown
• Adoption of December 16, 2020 meeting minutes
• Traditional land acknowledgement for Williams Treaties First Nations

The Accessibility Advisory Committee discussed a draft update to the WHEELS accessible transit policy and application, with members raising concerns about eligibility, attendant requirements, and driver duties. No formal decision was made on the policy; it will be revised based on member comments and sent to Council for approval. A special meeting will be scheduled to discuss the comments.

• Sue Carron re-elected as Chair for 2021 (carried)
• Kathy Richards re-elected as Vice-Chair for 2021 (carried)
• Agenda of January 20, 2021 approved as presented (carried)
• Minutes of December 16, 2020 adopted as presented (carried)
• Draft WHEELS policy and application discussed; no vote taken, revisions to be made
• Special meeting to be scheduled to discuss draft policy comments

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to elect a chair and vice-chair for 2021, as required by the Police Services Act. The board will also receive the chief's reports on communications, collisions, records management, and other operational matters, plus a financial report. The meeting includes a closed session for matters involving public security, litigation, financial, or personal issues.

• Election of chair and vice-chair per Police Services Act section 28(1)
• Receipt of OIPRD Strip Search Report and correspondence from J Van Halteren and D Grinding
• Chief's report includes Q4 2020 Motor Vehicle Collision Report and WASH Bail Video System report
• Management of Police Records (AI-007) report with retention by-law and destruction form
• MCM and ViCLAS annual reports for 2020

The Cobourg Police Services Board held its first meeting of 2021, re-electing Dean Pepper as Chair and Ron Kerr as Vice-Chair. The board approved the previous minutes, received correspondence, and accepted the Chief's and Chair's reports for information. It also moved into closed session to discuss litigation, financial, and personal matters, and later approved all matters agreed upon in that session.

• Re-elected Dean Pepper as Chair for 2021 (carried)
• Re-elected Ron Kerr as Vice-Chair for 2021 (carried)
• Adopted minutes from December 15, 2020 (carried)
• Received correspondence for informational purposes (carried)
• Approved Chief's Reports items 9.1-9.6 for information (carried)
• Received Chair's Report for information (carried)
• Moved to closed session for litigation, financial, and personal matters (carried)
• Approved all matters agreed upon in closed session (carried)

Civic Awards Advisory Committee

The Civic Awards Advisory Committee is meeting to handle routine approvals and discuss planning for the civic awards program. Items include a communication plan, the nomination process and form, a sponsorship/financial update, and discussion of a virtual event or date change. No decisions are recorded in the agenda itself.

• Approval of agenda and December 9, 2020 minutes
• Communication plan presented by Communications Manager Ashley Purdy
• Nomination process and approval of nomination form
• Sponsorship/financial update by Beth Selby and Toni Galea
• Discussion of virtual event or date change and master of ceremonies

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to handle routine business: approving the agenda and prior minutes, and receiving staff approval summaries for heritage permits. The main discussion items are new business on Ontario Heritage Act changes under Bill 108 and an update on 2 King Street East, plus unfinished business on the CHIA terms of reference, a heritage district mail-out, and reports on 22 Queen Street and 144 King Street. No decisions are listed on the agenda; items are for discussion or recommendation.

• Discussion of Ontario Heritage Act changes under Bill 108, with attached reports from Oakville and OHA changes
• Update on 2 King Street East
• Unfinished business: CHIA Terms of Reference, Heritage District Mail Out, 22 Queen Street Report, 144 King Street
• Staff approval summary of heritage permit applications from Nov 23, 2020 to Jan 8, 2021
• Adoption of minutes from Nov 25, 2020 meeting

Emergency Meeting

Cobourg Council is holding an emergency special meeting to discuss the January 12, 2021 Provincial Declaration of Emergency and related Ontario regulations. Staff will provide a verbal update on the municipal response and the status of the Rotary Harbourfront Park Outdoor Skating Rink. Council will decide whether to receive the update and provide direction on further municipal measures if necessary.

• Discussion of January 12, 2021 Provincial Declaration of Emergency
• Status update on Rotary Harbourfront Park Outdoor Skating Rink
• Staff verbal update on COVID-19 municipal response
• Council direction on further municipal measures if necessary

Council voted to temporarily close the Rotary Harbourfront Park outdoor skating rink until Saturday at 10 a.m. or until updated provincial orders are received, and endorsed the rink's operation with the Emergency Control Group authorized to implement restrictions. Council also voted to reduce conventional and wheel transit operating hours to 5:45 p.m. daily for the duration of the provincial emergency. The decisions were made in response to the January 12, 2021 provincial declaration of emergency and stay-at-home order.

• Temporarily closed Rotary Harbourfront Park outdoor skating rink until Saturday 10 a.m. or until updated provincial orders received (carried)
• Endorsed rink operation and authorized Emergency Control Group to implement restrictions per updated provincial regulations (carried)
• Reduced conventional and wheel transit hours to 5:45 p.m. daily until provincial emergency ends (carried)

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting to consider a zoning by-law amendment application for a 40-unit, 2-storey residential townhouse redevelopment at 265-327 Elgin Street East, submitted by Barry Bryan Associates on behalf of Northumberland County Housing Corporation. The committee will also adopt previous minutes and discuss unfinished business including the Tannery District and a comprehensive zoning by-law review.

• Zoning by-law amendment for 40-unit townhouse redevelopment at 265-327 Elgin Street East
• 0.84 ha (2.1 ac) parcel with accessory amenity building, parking, and open space
• Adoption of minutes from November 24, 2020
• Discussion of Tannery District and Comprehensive Zoning By-law Review
• Committee meeting schedule for 2021

The Planning and Development Advisory Committee voted to recommend that Council approve a zoning by-law amendment for a 40-unit, 2-storey townhouse redevelopment at 265-327 Elgin Street East, proposed by Barry Bryan Associates on behalf of Northumberland County Housing Corporation. The motion, which endorsed the staff planning report, was carried. No other substantive decisions were made; the meeting also included routine approvals of the agenda and previous minutes.

• Endorsed zoning by-law amendment for 40-unit townhouse development at 265-327 Elgin St. E. (carried)
• Approved agenda as presented (carried)
• Adopted minutes of November 24, 2020 (carried)

Regular Council

Cobourg Council is meeting to adopt several bylaws, including an interim tax levy, borrowing authority, water and wastewater rates, a commercial land sale agreement with Bevrij Packaging and Brock Street Brewing, and a transit cleaning funding agreement. They will also consider motions to resume parking fees and transit fares, build an outdoor rink at Sinclair Park, and submit COVID-19 infrastructure funding applications. The agenda includes routine adoption of previous minutes and receipt of committee reports and correspondence.

• Adopt 2021-2025 Water and Wastewater Rate Study and Financial Plan
• By-law 001-2021: Interim Tax Levy for 2021
• By-law 004-2021: Commercial land sale to Bevrij Packaging and Brock Street Brewing (Willmott Street)
• Resume parking fee collection and transit fares ($2.00 cash fare) after lockdown
• Approve $5,000 budget for outdoor rink at Sinclair Park

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine business: approving the agenda and prior minutes, receiving reports from committees and staff, and entering closed session for a personal matter. Action items from previous minutes include surveying members on advertising preferences and adjusting the budget for an additional $625 weed spray expense.

• Approval of agenda and adoption of Dec 3, 2020 minutes
• Marketing survey of members on advertisement mediums
• Budget adjustment for $625 additional weed spray
• Closed session under Section 239 (2)(b) for personal matters
• Reports from sustainability, marketing, events, membership, beautification, coordinator, police, and chamber

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Change Advisory Committee is meeting electronically to elect officers, adopt minutes, and discuss several items. The main business is reviewing Cobourg's Climate Action Plan and how the committee can help set greenhouse gas reduction targets and speed up implementation. They will also discuss presentations to other committees, revisions to their terms of reference, and their annual report and work plan.

• Review of Cobourg Climate Action Plan submitted to Council Fall 2020, prepared by Judy Smith
• Discussion on setting GHG reduction targets and expeditious implementation
• Approval of minor changes to Planning and Development Advisory Committee presentation; no changes to Parks and Rec presentation
• Identify next committees (Accessibility, Heritage, Transportation) for presentations
• Revisions to SCCAC Terms of Reference via draft resolution to Council

The Sustainability and Climate Change Advisory Committee approved changes to its Terms of Reference to add non-voting advisors from the Ganaraska Regional Conservation Authority and an optional outside expert, plus voting advisors from Sustainable Cobourg and two student representatives from local high schools. The committee also discussed Cobourg's Climate Action Plan, planned presentations to other committees, and began work on its annual report and work plan. No other formal decisions were made.

• Approved revised Terms of Reference adding advisor roles (carried)
• Elected Minnie de Jong as Chair (carried)
• Elected Anthony Pitts as Vice-Chair (carried)
• Approved agenda as presented (carried)
• Adopted December 2, 2020 minutes (carried)
• Adjourned at 3:57 PM (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to elect a chair and vice chair, approve the agenda and minutes, and hear reports on a beach survey, the annual work plan, replacement of the West Beach Boardwalk, a tree-planting initiative, and the 25th anniversary of the Cobourg Ecology Garden. The committee will also discuss unfinished business including Trash to Treasures for spring 2021, an adult fitness park extended to March 2022, and a deferred legal opinion on regulating on-water activities.

• Election of chair and vice chair
• Beach survey report by Richard Pope and Trish Whitney
• Replacement of West Beach Boardwalk report by Teresa Behan
• 2021 work plan and annual report templates attached
• Unfinished business: Trash to Treasures spring 2021, adult fitness park extended to March 2022, legal opinion on on-water activities deferred

Committee of the Whole

The Committee of the Whole will consider several staff recommendations, including accepting an offer to purchase municipal land in Lucas Point Industrial Park, adopting the 2020 Water and Wastewater Rate Study and Financial Plan, and resuming parking and transit fare collection. Council will also receive a site plan application for an Elgin Street East redevelopment and discuss an outdoor rink option. The meeting begins with a closed session on land matters.

• Offer to purchase ~4 acres in Lucas Point Industrial Park on Willmott Street for $40,000/acre from BevRij Packaging and Brock Street Brewing
• Adoption of 2020 Water and Wastewater Rate Study and Water Ontario Regulation 453/07 Financial Plan
• Resume parking fee collection and by-law enforcement downtown effective Jan 26, 2021; consider $2.00 cash transit fare
• Site Plan Approval application for 265-327 Elgin Street East – Elgin Park Re-development by Northumberland County Housing Corporation
• Discussion on building an outdoor skating rink at Sinclair Park