Cobourg public meetings in 2022

Cobourg Police Services Board

This is a special meeting of the Cobourg Police Services Board dedicated to the 2023 budget presentation. The agenda is largely procedural, with most items listed without details; the only substantive action noted is calling the meeting to order and adjourning. No budget figures or specific decisions are included in the agenda text.

• Special 2023 budget presentation meeting
• Deferral of December 20, 2022 minutes to January 17, 2023 regular meeting
• Next regular meeting set for January 17, 2023 at Venture 13, 739 D'Arcy Street

The Cobourg Police Services Board approved an amended 2023 budget featuring a 5.1% increase. This budget will be submitted to the Town of Cobourg for inclusion in the municipal budget process.

• Approved amended 2023 budget with 5.1% increase (Carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to approve minutes, receive reports, and consider several new business items. The board will vote on adopting a Diamond Recognition employee recognition program with a one-time setup cost of $450 plus taxes, amending its governance policy to allow electronic meetings and email voting, and adopting the 2023 meeting schedule. It will also receive correspondence about new council appointments and monthly operational reports, and hold a closed session for financial and legal matters.

• Adoption of Diamond Recognition employee recognition program with $450 setup cost
• Governance policy amendment to allow electronic meetings and email voting
• Adoption of 2023 board meeting schedule
• Receipt of council appointments of Nicole Beatty and Adam Bureau to the board
• Closed session for financial condition, legal invoices, and personal matters

The Board approved updated governance policies and the meeting schedule for 2023. Members also received operational and human resources reports for information. A recognition program was deferred to a future meeting.

• Approved October 18, 2022 minutes
• Adopted Cobourg Police Services Board Procedural Policies Amendments and Governance Policy
• Adopted 2023 meeting schedule
• Deferred Police Services and Board Recognition Program
• Received Human Resources and Administration Report - November 2022 for information
• Received September, October and November 2022 Monthly Police Operating Reports for information

Regular Council

Cobourg Council's regular meeting includes several delegations on stormwater management charges, a proposal for sleep cabins, and a series of votes on bylaws and motions. Key decisions include adopting the 2023 stormwater management charge bylaw, approving a $1.1 million fire department pumper purchase, and suspending the COVID-19 vaccination policy. The agenda also includes routine items like minutes adoption and correspondence.

• Adopt by-law 091-2022 establishing a Stormwater Management Services charge for 2023
• Award contract for new fire department pumper to Cityview at $1,100,000 including HST
• Approve suspension of COVID-19 Vaccination Policy (HR-AP-0003) effective immediately
• Adopt by-laws 086-2022 (water/wastewater rates) and 087-2022 (close Delbec Street)
• Approve free downtown on-street parking for holiday season ending January 1, 2023

Council approved the purchase of a new fire department pumper and directed staff to draft a licensing agreement for a six-month pilot project for unsheltered cabins. New water, wastewater, and stormwater management rates were established via by-law. The town's COVID-19 vaccination policy was suspended effective immediately.

• Approved $1,100,000 contract to Cityview for a new fire department pumper
• Directed staff to draft licensing agreement for a 6-month pilot of 12 sleep cabins at Memorial Arena parking lot
• Approved suspension of COVID-19 Vaccination Policy (HR-AP-0003) effective immediately
• Adopted By-law 091-2022 establishing 2023 Stormwater Management Services charges
• Adopted By-law 086-2022 establishing Water and Waste Water Rates
• Approved free on-street downtown parking for the holiday season ending January 1, 2023
• Renamed Rotary Harbourfront Park washroom building to Albert St Washroom
• Adopted By-law 087-2022 to close and dispose of Delbec Street

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including setting 2023 water, wastewater, and stormwater rates, receiving progress reports on equity and accessibility, and considering part lot control exemptions for two subdivisions. The meeting also includes reports on harbour infrastructure, E. coli tracking, and community centre utilization. Most items are for information or to authorize by-laws for future council approval.

• Authorize by-law to increase water and wastewater rates effective January 1, 2023
• Authorize by-law to increase stormwater management rate charge for 2023
• Part lot control exemption for Mason Homes subdivision, Blocks 1-5, Plan 39M-947 (Orchard Avenue)
• Part lot control exemption for New Amherst subdivision, Part of Block 15, Plan 39M-880 (Joan Chalovich Way & Wilkins Gate)
• Receive 2022 Equity, Diversity, and Inclusion Strategy Annual Progress Report

Council approved the purchase of a new fire department pumper and authorized rate increases for water, wastewater, and stormwater services. The body also implemented free on-street downtown parking through January 1, 2023, and suspended the COVID-19 Vaccination Policy.

• Approved $1,100,000 purchase of a fire department pumper from Cityview
• Permitted free on-street downtown parking until January 1, 2023
• Authorized by-law to increase water and wastewater rates
• Authorized by-law to increase stormwater management services rate charge
• Suspended COVID-19 Vaccination Policy (HR-AP-0003) effective immediately
• Authorized closing and disposal of the municipal right of way known as 'Delbec Street' (5-1)
• Approved part lot control exemptions for Mason Homes and New Amherst subdivisions
• Approved interim flexible phasing for harbour infrastructure repairs

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to elect a Chair, Vice Chair, and Treasurer, and to approve the agenda and prior minutes. The board will also receive a letter welcoming Deputy Mayor Nicole Beatty to the board, and consider approving an expense (amount not specified) for an OBIAA governance meeting and scheduling that meeting. Other discussion items include moving office space and downtown parking issues.

• Election of Chair, Vice Chair, and Treasurer
• Welcome Deputy Mayor Nicole Beatty to the board
• Approve expense for OBIAA governance meeting (amount listed as XXX)
• Schedule governance meeting with OBIAA
• Discuss moving office space and downtown parking issues

COUNCIL ORIENTATION

This is a special council orientation meeting for the 2022-2026 Municipal Council, held for education and training purposes. The agenda includes a call to order, land acknowledgement, a closed session for orientation, and adjournment. No business or decision-making is expected, as the meeting is explicitly for training only.

• Closed session for 2022-2026 Municipal Council Orientation under Section 239 (3.1) of the Municipal Act, 2001
• Hybrid meeting model with in-person and electronic participation
• Traditional land acknowledgement for Williams Treaties First Nations

COUNCIL ORIENTATION

This is a special council meeting dedicated to orientation and training for the newly elected council. The meeting includes a closed session for education purposes, as permitted under the Municipal Act, and no formal business decisions will be made.

• Closed session for 2022-2026 Municipal Council Orientation
• Hybrid meeting model with in-person and electronic participation
• Traditional land acknowledgment for Williams Treaties First Nations

Council met in a closed session for the purpose of education and training. The session focused on the 2022-2026 Municipal Council Orientation.

• Approved motion to meet in Closed Session for 2022-2026 Municipal Council Orientation

COUNCIL ORIENTATION

This is a special council orientation meeting for education and training, not a decision-making session. The agenda includes an overview of municipal governance, open/closed meeting rules, Ontario's Municipal Conflict of Interest Act, and accountability topics like the integrity commissioner and code of conduct. A closed session is scheduled for communications and media training. No formal decisions or public hearings are on the agenda.

• Closed session under Section 239 (3.1) of the Municipal Act for communications and media training
• Presentation on Ontario's Municipal Conflict of Interest Act by John Mascarin, Aird & Berlis LLP
• Review of open and closed meetings rules
• Accountability review covering integrity commissioner, code of conduct, and staff-council relations
• Orientation schedule review led by Mayor Lucas Cleveland and CAO Tracey Vaughan

Council participated in an orientation program covering municipal governance, staff roles, and legal obligations. The session included reviews of the Municipal Conflict of Interest Act and the differences between open and closed meetings. No substantive policy or budget decisions were made.

• Approved motion to meet in Closed Session for Council Orientation - Communications and Media

Special Council

This special council meeting covers administrative and governance items, including suspending council coordinator appointments pending a governance review, approving the 2022-2023 meeting schedule, receiving an overview of Bill 23, and passing a banking resolution. Council will also appoint members to various committees and boards.

• Suspend Sections 4.4, 9.3, 9.4 of Procedural By-Law 009-2019 until Governance Structure Review completes
• Appoint Mayor Cleveland, Deputy Mayor Beatty, and councillors to committees and boards
• Approve 2022-2023 Council Meeting Schedule
• Receive overview of Bill 23, More Homes Built Faster Act, 2022 and endorse draft resolution
• Pass banking resolution with RBC and authorize signing officers

Council passed a resolution objecting to several aspects of the More Homes Built Faster Act, 2022, including changes to development charges and heritage conservation. The body also approved the 2022-2023 meeting schedule and appointed representatives to various boards and committees.

• Objected to Bill 23 impacts on development charges, heritage, and conservation authorities (Carried)
• Suspended Procedural By-Law sections regarding Council Service Coordinators pending a Governance Structure Review (Carried)
• Appointed Council representatives to various Committees and Boards (Carried)
• Approved the Council Meeting Schedule for the remainder of 2022 and for 2023 (Carried)
• Denied motion to change council meeting start time to 4pm (Defeated)
• Authorized Mayor, Deputy Mayor, CAO, and Treasurer as signing officers for Royal Bank of Canada (Carried)
• Approved Bylaw 085-2022 to confirm proceedings of the November 28 meeting (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine business, including approving the October minutes, discussing parking correspondence, and reviewing reports on marketing, events, and office matters. The board will vote on two specific expenses: an OBIAA governance meeting (amount not specified) and a $220.35 Northumberland Central Chamber of Commerce membership fee.

• Approve OBIAA governance meeting expense (amount not specified)
• Approve Northumberland Central Chamber of Commerce membership fee of $220.35 (incl. HST)
• Discuss parking correspondence from J. Taylor
• Review Christmas event marketing and flag/banner design
• Adopt minutes from October 13, 2022 meeting

The Board of Management approved several marketing expenditures, including funds for downtown banners and promotional items. The board also authorized a membership fee for the Northumberland Central Chamber of Commerce and updated its regular meeting time.

• Approved $4,500 plus taxes for 'I Love Downtown Cobourg' banners by Beyond Signs
• Approved $2,500 for swag giveaway items
• Approved $904 for hotel advertisements
• Approved $220.35 (including HST) for Northumberland Central Chamber of Commerce membership fee
• Approved Christmas Dinner at Cucina Urbana for $75 per person
• Approved changing regular meeting time from 8:30am to 9:00am
• Approved October 13, 2022 minutes
• Approved DBIA Administrator to send letter to membership regarding municipal and street parking use

Property Standards Committee

The Cobourg Property Standards Committee is holding a hearing to consider an appeal against a Property Standards Order (File No. 5568) issued to 1573454 Ontario Ltd. for the property at 0 James Street. The committee will review the appellant's letter, the town's evidence package, orders, registered complaints, and a survey before deciding on the appeal.

• Appeal of Property Standards Order File No. 5568
• Property: 0 James Street, Plan Caddy BLK F2 PT Lots 8 11 12 and 16 RP 39R12493
• Order issued under By-law No. 18-99, dated August 24, 2022
• Appellant: 1573454 Ontario Ltd.
• Attachments include appeal letter, evidence package, orders, complaints, survey

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to approve minutes, receive the CEO report and October 2022 financials, and discuss business arising including COVID-19 and the Community Fridge. New business includes a motion reconsideration and a policy review of four policies. The board will also hold a closed session for the CEO's annual appraisal.

• Review of policies 1.10 Corporate Partnership Initiatives, 1.11 Communication and Counsel to the Board, 1.12 Operational Plan, and 4.1 Ends
• Closed session for CEO annual appraisal under Section 16.1(4)(b) of the Public Libraries Act
• October 2022 financials and funds other than operating summary as of Nov 8, 2022
• CEO report with performance indicators and monthly statistics to Oct 31, 2022
• Discussion of COVID-19 and Community Fridge items

The Board approved a permanent change to eliminate fines for children and youth. It also extended the CEO's employment for 2023 and updated several corporate policies. Additionally, the Board rescheduled the spending of 2021 surplus funds to 2023.

• Eliminated fines for children and youth permanently (Carried)
• Extended employment of CEO Tammy Robinson for 2023 (Carried)
• Approved spending of 2021 surplus funds in 2023 for technology items and equipment (Carried)
• Approved policies 1.10 Corporate Partnership Initiatives, 1.11 Communication and Counsel to the Board, 1.12 Operational Plan, and 4.1 Ends (Carried)
• Approved the meeting agenda as amended (Carried)
• Accepted standard agenda items, including October 19 minutes, CEO report, and October 2022 financials (Carried)

2022 - 2026 COBOURG MUNICIPAL COUNCIL INAUGURAL MEETING

This is the inaugural meeting of the newly elected 2022-2026 Cobourg Municipal Council. The agenda is largely ceremonial: oaths of office for the mayor, deputy mayor, and councillors, plus remarks from federal and provincial members. The only substantive item is a motion to appoint Mayor Lucas Cleveland as Cobourg's representative on County of Northumberland Council, with Deputy Mayor Nicole Beatty as alternate.

• Oath of office administered by Municipal Clerk Brent Larmer to Mayor, Deputy Mayor, and Councillors
• Motion to appoint Mayor Lucas Cleveland as County of Northumberland Council member for 2022-2026 term
• Motion to appoint Deputy Mayor Nicole Beatty as alternate County Council member
• Remarks by MP Philip Lawrence and MPP David Piccini
• Traditional land acknowledgement recognizing Williams Treaties First Nations

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to consider one minor variance application for a property at 465 George Street. The committee will also adopt minutes from its October 18, 2022 meeting. The only substantive item is a request to increase the maximum front-yard fence height from 0.75 metres to 1.524 metres, with a condition that the fence be ornamental iron.

• Minor variance application A-18-22 for 465 George Street to increase front-yard fence height from 0.75 m to 1.524 m
• Proposed condition: ornamental iron fence per Urban and Landscape Design Guidelines and George Street Heritage Conservation District Plan
• Adoption of minutes from October 18, 2022 meeting

The Committee of Adjustment approved a minor variance to increase the maximum front yard fence height at 465 George Street. The approval requires the installation of an ornamental iron fence following Town design guidelines.

• Adopted October 18, 2022 minutes (Carried)
• Approved fence height increase from 0.75 metres to 1.524 metres at 465 George Street (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve its 2023 draft budget and send it to Cobourg town council for approval. The board will also vote on adopting prior meeting minutes and approving acclaimed board members for the 2022-2026 term. The agenda is otherwise routine, with standard procedural items and committee reports.

• 2023 Draft Budget approval and referral to Town of Cobourg council
• Adoption of minutes from Dec 07, 2021 AGM
• Approval of acclaimed 2022-2026 DBIA board members

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to approve the agenda and previous minutes, receive the CEO's report with performance statistics, and review September 2022 financials. The meeting also includes a closed session for personal matters about an identifiable individual, as permitted by the Public Libraries Act.

• Approval of minutes from September 21, 2022 meeting
• CEO report with 2021-2022 monthly statistics and performance indicators
• September 2022 financials and funds other than operating summary
• Closed session under Section 16.1(4)(b) of the Public Libraries Act

The Cobourg Public Library Board met and approved the agenda, minutes from the previous meeting, the CEO report, and September 2022 financials. No new business or correspondence was discussed. The board also held a closed session before adjourning.

• Approved agenda as presented (carried)
• Approved minutes from September 21, 2022 meeting (carried)
• Approved CEO report (carried)
• Approved September 2022 financials (carried)
• Moved to closed session (carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to approve minutes, receive operational and financial reports, and introduce new constables. A key item is a proposed resolution requesting the Attorney General of Ontario to enforce school bus stop laws and review safety equipment. The board will also enter a closed session for financial and personal matters.

• Resolution requesting Ontario Attorney General to enforce school bus stop laws and review safety equipment (cameras, extended stop arms)
• Introduction of new constables Tyler McKown (#295), Joshua John (#296), and Ella Goodwin
• Approval of September 20 and October 12, 2022 meeting minutes
• Receipt of August 2022 CPS Monthly Operational Report
• Closed session for financial condition, reserves, and Business Centre financial report

The board approved a resolution requesting the Attorney General of Ontario to enforce laws against passing stopped school buses and to review safety equipment upgrades. The board also received monthly operational and financial reports, and welcomed three new constables. The meeting included a moment of silence for two fallen South Simcoe Police constables.

• Approved resolution requesting AG enforce school bus stop laws and review safety equipment (carried)
• Approved September 20, 2022 public meeting minutes (carried)
• Approved October 12, 2022 special budget presentation minutes (carried)
• Received August 2022 monthly operational report, HR report, and CORE funding report for information (carried)
• Moved to closed session for matters including financial conditions and litigation (carried)
• Approved all matters agreed upon in closed session (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a proposal to sever two residential lots from 173 Tremaine Street, with three delegations registered in opposition. The committee will also adopt minutes from the September 27 meeting and hear public comments. The main decision is whether to approve the severance subject to conditions including a severance agreement, tree levy, parkland payment, and municipal service connections.

• Proposed severance of two residential lots (approx. 374 m² each) at 173 Tremaine Street
• Three delegations registered in opposition to the severance application
• Conditions include tree levy, 5% cash-in-lieu of parkland, and municipal service connections
• Public comments and correspondence received on the application
• Adoption of minutes from September 27, 2022 meeting

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management approved a motion to introduce mileage payments for travel outside Cobourg boundaries, aligning with Canada Revenue Agency rates. The board also approved the agenda as amended and the minutes from the previous meeting. A Christmas event on December 3rd was approved, with Second Street closed instead of King Street.

• Approved agenda as amended (carried)
• Adopted minutes of September 8, 2022 (carried)
• Approved mileage payment for travel outside Cobourg boundaries as prescribed by Canada Revenue Agency (carried)
• Approved addition of December 3, 2022 for the Christmas Event (carried)

Cobourg Police Services Board

The board received a preliminary 2023 operating and capital budget presentation from the Chief and CFO. The draft budget will be posted for public consultation until November 11, 2022, and will be considered for approval at the November 15 regular board meeting. No votes on the budget itself were taken at this special meeting.

• Approved calling the special budget meeting to order (motion 073-22, carried)
• Deferred approval of previous minutes to the October 18 regular meeting
• Supported public engagement and consultation on the draft 2023 budget until November 11
• Adjourned at 8:55 p.m. (motion 074-22, carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review a Cultural Heritage Impact Assessment for proposed severances at 173 Tremaine Street, a designated heritage property. The committee will consider whether to recommend updating the heritage designation by-law based on the assessment. The agenda also includes routine items like approving minutes and a land acknowledgement, with no new heritage permit applications received.

• Review of Cultural Heritage Impact Assessment for 173 Tremaine Street severances (files B-09-22 and B-10-22)
• Recommendation to update Heritage Designation By-law for 173 Tremaine Street based on CHIA
• Deferred heritage application HP-2022-048 for 173 Tremaine Street
• Discussion of Heritage Event 2022 and Heritage Window Policy
• Adoption of September 14, 2022 minutes

The committee approved a motion supporting the proposed severances at 173 Tremaine Street, based on a Cultural Heritage Impact Assessment that found them compatible with the designated heritage structure. It also recommended updating the heritage designation by-law to reflect the assessment's heritage attributes and land boundary, pending approval by the Committee of Adjustment. No other substantive decisions were made; the meeting was largely procedural.

• Approved motion supporting severances at 173 Tremaine St (B-09/22, B-10/22)
• Recommended updating heritage designation by-law for 173 Tremaine St based on CHIA

Public Meeting

This is a public planning meeting to discuss proposed amendments to the Zoning By-law and a Draft Plan of Subdivision and Condominium for 540 King Street East. The proposal would allow up to 90 dwelling units, including single detached, semi-detached, townhouses, and stacked townhouses, while preserving an existing heritage-designated dwelling and barn. The meeting includes presentations from planning consultants and staff, followed by public submissions.

• Zoning By-law Amendment and Draft Plan of Subdivision and Condominium for 540 King Street East
• Up to 90 dwelling units: single detached, semi-detached, townhouses, stacked townhouses
• Blocks for public parkland, roads, and private laneways
• Preservation of heritage-designated dwelling and barn
• Public submissions in support and opposition

The meeting was procedural only; no decisions were made. Council heard presentations on a proposed Zoning By-law Amendment and Draft Plan of Subdivision and Condominium for a 3.97-hectare site at 540 King Street East, aiming to develop up to 90 dwelling units including single-detached, semi-detached, townhouses, and stacked townhouses while preserving an existing heritage dwelling and barn. One public question was raised about EV charging stations, and the applicant noted it had not yet been considered. The meeting adjourned without any votes or approvals.

• No decisions were made; meeting was for public input only

Regular Council

Cobourg Council is meeting to decide on several items, including the purchase of 117 Durham Street, a housing project on lands west of Memorial Area, and multiple heritage permits. They will also consider policies on electronic monitoring, flag raising, volunteer management, and non-union compensation, as well as a lease for Memorial Arena and a cancelled harbour repair tender.

• Purchase of 117 Durham Street from KPRDSB; staff to report on land use strategy
• Approval of housing options for Priority Site #1 (west of Memorial Area)
• Heritage permits for 48 Park Street, 3 Swayne Street, 6 King Street East
• Cancellation of Tender CO-22-22 for Harbour Infrastructure Repairs due to budget
• By-law 070-2022 for subdivision agreement with Marshall Homes at Densmore Rd and Birchwood Trail

Council approved a motion to further review Priority Site #1 (lands west of Memorial Arena) for potential housing, directing staff to explore tiny homes, transitional housing, or affordable rental apartments. Council also adopted several policies, including electronic monitoring of employees, flag raising procedures, and a volunteer management policy. A tender for harbour infrastructure repairs was cancelled due to budget limits, with a new debt-financing strategy to be presented in 2023.

• Approved Priority Site #1 for housing review, directing staff to explore tiny homes, transitional housing, or affordable rental (carried)
• Cancelled Harbour Infrastructure Repairs tender due to budget limits (carried)
• Adopted Electronic Monitoring of Employees at Work Policy (carried)
• Approved Flag Raising and Proclamation Policy (carried)
• Approved updated Volunteer Management Policy (carried)
• Approved Non-Union Compensation – Salary Structure Policy (carried)
• Authorized lease negotiations with Canadian Fire Fighter’s Museum for Memorial Arena (carried)
• Adopted 14 bylaws including Official Plan Amendment No. 79 for New Amherst Stage 2 Phase 3 (carried)

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to hear and decide on several minor variance and consent applications. Items include a proposed porch at 61 Chapel Street, a parking reduction at 160 Densmore Road, a two-lot severance at 1090 Ontario Street, and a lot line adjustment at 442/444 King Street East. The meeting also includes a delegation about 1090 Ontario Street and adoption of previous minutes.

• Minor variance to allow 1.8m porch at 61 Chapel Street, reducing front yard setback from 2.3m to 0.9m
• Parking reduction for stacked townhouses at 160 Densmore Road from 1.25 to 1.05 spaces per unit, subject to conditions
• Severance of two residential lots (approx. 1449 m² and 1427 m²) from 1090 Ontario Street, with conditions including tree levy and parkland cash-in-lieu
• Lot line adjustment to sever 833.67 m² from 444 King Street East and merge with 442 King Street East
• Delegation by Terry Stopps regarding 1090 Ontario Street

Committee of the Whole

The Committee of the Whole will discuss and potentially approve several items, including a housing project on municipal land, a cash-in-lieu of parking agreement, and multiple development approvals. The meeting also includes reports on service delivery, organizational review, and various policies.

• Approve Priority Site #1 (lands west of Memorial Area) for potential housing disposition, with options including tiny homes, transitional housing, or affordable rentals
• Authorize cash-in-lieu of parking agreement with 2692004 Ontario Inc. for 10 spaces at $86,930 for 173-185 Division Street & 9 Albert Street
• Approve final subdivision for 160 Densmore Road (Marshall Homes) with 39 townhouse and 84 stacked townhouse units
• Approve Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for New Amherst Stage 2 Phase 3 (13.5 hectares)
• Approve heritage permits for 6 King Street, 3 Swayne Street, 48 Park Street, and initiate designation of 540 King Street East

Council approved the final phase of the New Amherst neighborhood, including an official plan amendment, zoning by-law amendment, and draft plan of subdivision for 13.5 hectares. Council also approved Priority Site #1 (lands west of Memorial Area) for further review for potential housing, directing staff to explore tiny home, transitional, or affordable rental options. Several other planning, heritage, and operational items were approved, including a cash-in-lieu of parking agreement for a mixed-use development and a new administrative monetary penalty system.

• Approved Official Plan Amendment No. 79, zoning by-law amendment, and draft plan of subdivision for Stage 2, Phase 3 of New Amherst (carried)
• Approved Priority Site #1 for potential housing development, directing staff to explore tiny home, transitional, or affordable rental options (carried)
• Authorized cash-in-lieu of parking agreement for 173-185 Division Street & 9 Albert Street for $86,930 (carried)
• Approved heritage permits for 6 King Street East, 3 Swayne Street, and 48 Park Street (all carried)
• Approved cancellation of Harbour Infrastructure Repairs tender due to budget limits; debt-financing strategy to be presented in 2023 budget (carried)
• Approved implementation of Administrative Monetary Penalty System, including by-laws and hearing officer compensation (carried)
• Authorized lease negotiation with Canadian Fire Fighter’s Museum for Memorial Arena (carried)
• Approved purchase of 117 Durham Street from KPRDSB and directed staff to report on land use strategy for 5-acre parcel (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review standard reports including August financials and the CEO's report, and to discuss business arising items such as the 2023 draft budget, a legacy document for board succession, and strategic planning survey results. They will also consider appointing a CEO appraisal committee. The agenda is largely routine with several attached reports for review.

• 2023 Draft Budget (Sept 14 2022) attached for discussion
• Strategic planning survey results (2022) attached
• Draft Legacy Document for new board succession planning
• August 2022 financials and funds summary attached
• Appointment of CEO Appraisal Committee under new business

The Cobourg Public Library Board approved the draft 2023 budget as presented. The board also appointed a CEO appraisal committee and discussed a proposal to place a community fridge in the library foyer. The meeting was held in hybrid format on September 21, 2022.

• Approved draft 2023 budget as presented (carried)
• Appointed M. Neill to CEO Appraisal Committee with Chair K. Caldwell and Vice Chair S. Chorley
• Approved agenda as amended to include item 7.2 Community Fridge (carried)
• Accepted standard agenda items as presented (carried)

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to approve prior minutes, receive a July 2022 operational report, and hear a verbal HR update. They will also introduce new Constable Tyler McKown and receive a memo on police advisory zone changes. A closed session is planned for matters involving public security, financial status, and a WSIB claims update.

• Introduction of new Constable Tyler McKown (badge #295), formerly of Toronto Police Service
• Approval of minutes from August 16 and August 23, 2022 meetings
• Receive July 2022 CPS Monthly Operational Report
• Receive Ministry of Solicitor General memo on zone changes for police advisory representation
• Closed session for public security, financial/reserves report, and WSIB claims litigation update

The Cobourg Police Services Board met on September 20, 2022, and approved minutes from August 16 and August 23, 2022. They received a Ministry of Solicitor General memo on police advisory zone changes and the July 2022 operational report. The board also moved into a closed session to discuss public security, financial matters, and a personal matter. No substantive policy decisions or votes on contracts or ordinances were made.

• Approved August 16, 2022 meeting minutes (carried)
• Approved August 23, 2022 meeting minutes (carried)
• Received Ministry of Solicitor General memo on zone changes (carried)
• Received July 2022 CPS Monthly Operational Report (carried)
• Moved to closed session under Police Services Act (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility improvements, including a proposed renovation of the accessible/universal washroom at Victoria Hall, with recommendations for the 2023 budget. They will also receive updates on an accessible dock and accessible transit/taxi services. The meeting includes routine items such as approving the agenda, adopting minutes, and receiving correspondence.

• Accessible/Universal Washroom Renovation at Victoria Hall - recommendations for 2023 budget
• Accessible Dock - update on community feedback
• Accessible Transit - update on accessible taxi
• Correspondence: Y. Belle - LEAD Report Summary
• Correspondence: Y. Belle - Committee Recognition Event & AC Committee Update

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review four heritage permit applications for properties in the Commercial Core and George Street Heritage Districts, as well as an individually designated structure. The committee will also receive a communication regarding a Committee of Adjustment hearing for 444 and 442 King Street E, and discuss updates on the By-Law Review Committee, the 2022 Heritage Event, and a Window Policy.

• Heritage Permit HP-2022-045: window-to-door conversion at 6 King Street E
• Heritage Permit HP-2022-046: window replacement and facade works at 3 Swayne Street
• Heritage Permit HP-2022-047: new 720 sq. ft. coach house at 48 Park Street
• Heritage Permit HP-2022-048: exterior alterations, skylights, and front porch at 173 Tremaine Street
• Committee of Adjustment hearing file B-08-22 for 444 and 442 King Street E

The committee voted to recommend that Council start the process to designate 540 King Street East as a heritage property, based on a Cultural Heritage Impact Assessment. Four heritage permits were approved for alterations at 6 King Street E, 3 Swayne Street, and 48 Park Street, while a permit for 173 Tremaine Street was deferred. The committee also reviewed a notice of hearing for 442 and 444 King Street E and had no objections.

• Approved: Heritage Permit HP-2022-045 for window replacement and facade works at 6 King Street E
• Approved: Heritage Permit HP-2022-046 for window replacement and facade works at 3 Swayne Street
• Approved: Heritage Permit HP-2022-047 for a new 720 sq. ft. coach house at 48 Park Street
• Deferred: Heritage Permit HP-2022-048 for exterior alterations at 173 Tremaine Street
• Recommended: Council start the process to designate 540 King Street East as a heritage property
• No objection: To the application for 442 and 444 King Street E at the Committee of Adjustment hearing

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting to consider an application by D.M. Wills Associates Limited on behalf of New Amherst Ltd. for an Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for Stage 2, Phase 3 of the New Amherst neighborhood, the last phase of the development on the west side of New Amherst Boulevard. The committee will also adopt minutes from May 17, 2022, and handle routine procedural items.

• Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision for New Amherst Stage 2, Phase 3
• Development located on west side of New Amherst Boulevard
• Application by D.M. Wills Associates Limited on behalf of New Amherst Ltd.
• Adoption of minutes from May 17, 2022

Regular Council

Cobourg Council will consider several motions from the September 6 Committee of the Whole, including awarding a contract for a Comprehensive User Fee Study, approving heritage permits, and granting affordable housing funding. They will also vote on five by-laws related to planning procedures and a development agreement. The meeting includes delegations from residents about a street party and the user fee study.

• Award contract to Watson & Associates for Comprehensive User Fee Study with upset limit of $84,996.60
• Approve $147,913.87 grant and $100,000 loan to Balder Corporation under Affordable & Rental Housing CIP
• Adopt by-laws 064-2022 to 068-2022, including site plan delegation, site plan control area, pre-consultation, development agreement with MGM Develops Inc., and Brook Road North right-of-way transfer
• Authorize purchase of by-law enforcement half-ton truck with additional $37,000 from Parking Reserve
• Approve heritage permits for 216 King Street, 245 Division Street, and 351 George Street

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve its draft 2021 financial statements, accept a town notice about the Henley Arcade closure, and receive updates on sustainability, marketing, events, membership, beautification, and coordinator reports. The agenda is largely routine, with no major policy decisions or public hearings.

• Approve DBIA Draft 2021 Financial Statements
• Accept Town of Cobourg notice re: Henley Arcade closure for maintenance
• Discuss MOU on light poles, AGM & election update, RFP for banners and website
• Updates on Christmas Event, Shopping Event, Harvest Fest
• myFM ATM Contest marketing initiative

The Downtown Business Improvement Area Board of Management approved the DBIA Draft 2021 Financial Statements as presented. The board also accepted correspondence from the Town of Cobourg for information and discussed plans for upcoming events including a Christmas shopping event and Harvest Fest. No other substantive decisions were made.

• Approved the agenda dated September 8, 2022 as presented
• Adopted the minutes of August 11, 2022 as amended
• Accepted correspondence from the Town of Cobourg for information
• Approved the DBIA Draft 2021 Financial Statements as presented

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is holding a routine hybrid meeting. Items include adopting August minutes, an update on a universal/accessible washroom at Victoria Hall, a review of the Indigenous Land Acknowledgement Policy, and updates on a Queer Safe Youth Space and an Inclusive Events Guide. The agenda is largely procedural with discussion items and no major decisions or contracts listed.

• Update on universal/accessible washroom at Victoria Hall
• Indigenous Land Acknowledgement Policy review
• Queer Safe Youth Space update
• Inclusive Events Guide update
• Request for Muslim Community of Northumberland contacts (1st Northumberland Mosque)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is meeting to discuss the draft Integrated Community Sustainability Plan (ICSP) with design lead Jeff Robson, review outstanding items from the August 3 meeting including whether Cobourg's Climate Action Plan has been posted online, and provide input on criteria for a Sustainable Award as part of the Town's Civic Awards. The meeting also includes routine items: approving the agenda, adopting the August 3 minutes, and declarations of interest. This is noted as the last meeting for the term.

• Discussion on draft ICSP plan with Jeff Robson, Design Lead, Intelligent Futures
• Debrief on whether Cobourg's Climate Action Plan has been posted on the town website
• Input on criteria for a Sustainable Award as part of the Town's Civic Awards
• Adoption of minutes from August 3, 2022 meeting

The committee received a presentation on the draft Integrated Community Sustainability Plan (ICSP) from Intelligent Futures and provided feedback. Members agreed to send comments on revamping the Sustainable Award criteria to Councillor Bureau by September 21, 2022. No formal decisions were made; the meeting was procedural and discussion-based.

• Approved agenda as presented (carried)
• Adopted minutes of August 3, 2022, as presented (carried)
• Agreed to send comments on Sustainable Award criteria to Councillor Bureau by September 21, 2022

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including awarding a contract for a comprehensive user fee study, delegating site plan approval to staff, and approving funding for affordable housing. The committee will also receive updates on homelessness and consider the purchase of a new by-law enforcement vehicle. These are recommendations to be considered by the full Council.

• Award contract to Watson & Associates for user fee study, upset limit $84,996.60
• Authorize preparation of by-laws to delegate site plan approval to staff
• Award $147,913.87 grant and $100,000 loan to Balder Corporation for affordable housing
• Authorize development agreement for four-plex at 274 King Street East
• Approve $37,000 for by-law enforcement half-ton truck from Parking Reserve

Council awarded a contract to Watson & Associates Economists Ltd. for a Comprehensive User Fee Study at an upset limit of $84,996.60, funded from the Northam Industrial Park reserve account. The vote was 5-2. Council also approved $247,913.87 in grants and loans for affordable housing under the 2021 CIP, delegated site plan approval to staff, and approved heritage permits for three properties.

• Awarded $84,996.60 contract to Watson & Associates for user fee study (5-2)
• Approved $147,913.87 grant and $100,000 loan to Balder Corporation for affordable housing CIP
• Authorized preparation of by-laws to delegate site plan approval to staff
• Approved heritage permit for alterations at 216 King Street West
• Approved heritage permit for 245 Division Street as submitted
• Approved amended heritage permit for garage addition at 351 George Street
• Authorized purchase of by-law enforcement half-ton truck with $37,000 from Parking Reserve
• Authorized preparation of development agreement for four-plex at 274 King Street East

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss and potentially recommend actions on several items, including a proposed 5-year lease renewal for the CCC Pro Shop with a 2% annual rent increase, a high-level fee strategy for parks and recreation, and an update to the facility allocation policy. The committee will also hear delegations from Keith Oliver and Susie MacDonald regarding McMurdo Park, and receive reports on invasive species, boardwalk replacement, and an accessible dock. The meeting is largely advisory, with recommendations to be forwarded to Council.

• Lease renewal for CCC Pro Shop (David Marshall) for 5 years at 2% annual increase
• Rates and Fees Study – committee feedback on high-level fee strategies
• Facility Allocation Policy update to include all major public areas of the CCC
• Delegations: Keith Oliver and Susie MacDonald (McMurdo Park)
• Reports on invasive species (Dog Strangling Vine), boardwalk replacement, accessible dock

The Parks and Recreation Advisory Committee recommended funding for a play structure in McMurdo Park be included in the 2023 capital budget, following a presentation from a resident who gathered 30 signatures from nearby residents. The committee also recommended renewing the CCC Pro Shop lease for five years with a 2% annual increase, updating the Facility Allocation policy to include all major public areas of the CCC, and developing an invasive species management policy for the Waterfront Nature Park. No decisions were made on the boardwalk replacement or accessible dock projects, which remain in progress.

• Recommended funding for McMurdo Park play structure in 2023 capital budget (carried)
• Recommended CCC Pro Shop lease renewal for 5 years at 2% annual increase (carried)
• Recommended updating Facility Allocation policy to include all major CCC public areas (carried)
• Recommended developing an invasive species management policy for Waterfront Nature Park (carried)
• Approved annual report to be forwarded to Committee of the Whole (carried)
• Approved agenda as presented (carried)
• Adopted minutes of July 5, 2022 as presented (carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review and vote on three heritage permit applications for properties on George Street, King Street West, and Division Street. The committee will also receive information about a proposed subdivision at 540 King Street East for discussion at a future meeting, and handle routine items like minutes and staff approval summaries.

• HP-2022-028: rear garage addition at 351 George Street, submitted by Hank Tarniowy of Target Construction Inc.
• HP-2022-037: alterations to cap building corners and chimney at 216 King Street West, submitted by Adrian Pepper and Alison White
• HP-2022-042: window replacement and chimney repair at 245 Division Street
• 540 King Street East: cultural heritage assessment and draft plan of subdivision received as information only
• Staff approval summary list including amended plan for 301 Division Street (HP-2022-009)

The Heritage Advisory Committee approved three heritage permit applications for properties at 351 George Street, 216 King Street West, and 245 Division Street. All permits were carried as moved, with staff to finalize details. No other substantive decisions were made; items on the heritage event and by-law review were deferred to future meetings.

• Approved HP-2022-028 for rear garage addition at 351 George Street (carried)
• Approved HP-2022-037 for capping building corners and chimney at 216 King Street West (carried)
• Approved HP-2022-042 for window replacement and chimney restoration at 245 Division Street (carried)

Transportation Advisory Committee

The Cobourg Transportation Advisory Committee is holding a routine meeting with reports from Public Works, Parking & Transit, and a Councillor, plus discussion of the 2023-2026 budget and a work plan presentation to Council. The agenda is mostly procedural, with no specific decisions or proposals detailed in the text.

• Public Works Update by Terry Hoekstra
• Parking & Transit Update by Renee Champagne
• Councillor Report by Councillor Darling
• 2023-2026 Budget discussion
• Work Plan Presentation to Council by Chair Randy Curtis

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Ad Hoc Committee is meeting to discuss a report on zero emissions for the Town of Cobourg's fleet. The agenda is mostly procedural, covering call to order, land acknowledgement, agenda approval, declarations of interest, and adoption of minutes. The only substantive item is a discussion by members on the fleet report.

• Discussion on Zero Emission Ad Hoc Committee Report on Zero Emissions for the Town of Cobourg Fleet
• Adoption of minutes from August 18, 2022 meeting

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to consider one substantive item: granting a private multi-use easement across 387 William Street for the benefit of properties at 311-325 University Avenue West. The proposed easement would include conditions requiring the driveway access to William Street to be designated as exit-only and right-turn-only. The rest of the agenda consists of routine procedural items such as call to order, land acknowledgement, declarations of interest, adoption of minutes, and adjournment.

• Grant of private multi-use easement across 387 William Street for 311-325 University Avenue West properties
• Condition: driveway access from 387 William Street to William Street to be 'Exit-Only' and 'Right-Turn Only'
• Condition: all specifications subject to Town of Cobourg approval at no cost to the municipality
• Adoption of minutes from July 19, 2022 meeting

Cobourg Police Services Board

The Cobourg Police Services Board is holding a special meeting on August 23, 2022. The agenda is largely procedural, including opening motions, land acknowledgement, approval of previous minutes, and routine reports. The board will also enter a closed session to consider a personal matter under the Police Services Act.

• Closed session to consider a personal matter under Section 35(4) of the Police Services Act
• Meeting held at Venture 13, 739 D'Arcy Street, Cobourg
• Next regular meeting scheduled for September 20, 2022

The Cobourg Police Services Board held a special meeting on August 23, 2022, but no substantive decisions were made in open session. The board approved the meeting agenda and then voted unanimously to enter closed session under the Police Services Act to discuss public security, financial, and personal matters. The meeting adjourned after closed session, with the board approving all matters agreed upon in private.

• Approved motion to open public meeting (carried)
• Approved motion to enter closed session under Police Services Act s.35(4)(a) and (b) (carried)
• Approved all matters agreed upon in closed session and adjourned meeting (carried)

Regular Council

Cobourg Council is meeting to consider several motions from the Committee of the Whole, including a $1,000,000 transfer for Northam Industrial Park, road resurfacing contracts, and various by-laws for leases, land sales, and zoning changes. They will also hear a delegation about a local musical and discuss opening a single bid for a new fire department pumper.

• Allocate $1,000,000.00 from Northam Industrial Park Reserve to Capital Reserve
• Award 2022 Road Resurfacing Contract to Ashland Construction Group Ltd for $346,096.95, plus $27,450.27 for radar detection
• Add Bayview Crescent resurfacing for $101,584.46
• Adopt by-laws for leases with National Shunt Services and Cameco, and land sale to Dodger Investments
• Approve body-worn camera policy for municipal law enforcement

Council awarded the 2022 Road Resurfacing contract to Ashland Construction Group Ltd for $346,096.95 and approved adding Bayview Crescent resurfacing for $101,584.46. Council also allocated $1,000,000 from the Northam Industrial Park Reserve Account to the Capital Reserve Account, approved a new Hybrid Work Policy, and adopted several by-laws including lease agreements and land sales. All decisions were carried unanimously unless noted.

• Awarded 2022 Road Resurfacing contract to Ashland Construction Group Ltd for $346,096.95 (carried)
• Approved addition of Bayview Crescent resurfacing for $101,584.46 (carried; two members declared conflict)
• Allocated $1,000,000 from Northam Industrial Park Reserve to Capital Reserve (carried)
• Approved Town of Cobourg Hybrid Work Policy (carried)
• Approved body-worn camera policy for municipal law enforcement (carried)
• Approved 40 parking passes for Survivor Thrivers Dragon Boat Club (carried)
• Adopted by-laws for lease agreements with National Shunt Services and Cameco Fuel Manufacturing (carried)
• Adopted by-law to donate vacant lot at 604 Dainty Crescent to Habitat for Humanity Northumberland (carried)

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Vehicle Ad Hoc Committee is meeting to approve its agenda and prior minutes, and to discuss its work plan. The agenda is mostly procedural, with the only substantive item being a discussion of the committee's work plan.

• Discussion by members on the Zero Emission Ad Hoc Committee Work Plan
• Adoption of minutes from August 11, 2022 meeting

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review standard items including July 2022 minutes, the CEO report, and financials. New business includes discussing proposed 2023 closures and the 2023 draft budget. The board will also enter closed session for labour relations or employee negotiations.

• 2023 DRAFT Budget Aug 3 2022.pdf and 2023 Budget Development Report.pdf
• Proposed 2023 Closures.pdf
• 2021 Audited Statement - Final (2021-12-31 Cobourg Public Library.pdf)
• July 2022 Financials - Board.pdf
• Closed session under Public Libraries Act for labour relations or employee negotiations

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss accessibility improvements, including the accessible dock project, beach accessibility, transit, and emergency planning. They will also review the town's webpage accessibility tool and the 2022 Municipal Election Accessibility Plan. The agenda includes routine items like approving minutes and receiving public comments.

• Accessible Dock Project with three design options (Cobourg Option 2-3, Small Option, Current Scaled-back)
• Concerns about accessible dock design from J. Fowlie on behalf of Cobourg Dragon Boat and Canoe Club
• Town of Cobourg Webpage Review of accessibility tool
• 2022 Municipal Election Accessibility Plan
• Beach Accessibility Improvements and Accessible Transit updates

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive routine reports, including the June 2022 operational report and a human resources update. The board will also hear a verbal report on staffing and overtime, and consider approving grant recommendations from an ad hoc committee. A closed session is scheduled to discuss legal invoices, a human resources matter, and a business services report.

• Verbal report on staffing and overtime review by Chief VandeGraaf
• Approval of Ad Hoc Evaluation Committee grant recipient recommendations
• Receive June 2022 Monthly Operational Report
• Receive Human Resources and Administration July monthly report
• Closed session for Hicks Morley invoice, HR matter, and June 2022 Business Services Report

The Cobourg Police Services Board approved the Ad Hoc Evaluation Committee's recommendations for recipients of grant monies from the Community Safety and Innovation Fund. The board also received several monitoring reports, including the June 2022 Monthly Operational Report, Human Resources and Administration report, and the Chief's update. An overtime review was received for information. The meeting moved to closed session for matters involving public security, financial, and personal issues, and later approved all matters agreed upon in closed session.

• Approved Ad Hoc Evaluation Committee recommendations for grant recipients (Carried)
• Received June 2022 Monthly Operational Report for information (Carried)
• Received Human Resources and Administration July monthly monitoring report for information (Carried)
• Received Chief's update for information (Carried)
• Received verbal report on overtime review for information (Carried)
• Approved minutes of July 19, 2022, as amended/presented (Carried)
• Moved to closed session for public security, financial, and personal matters (Carried)
• Approved all matters agreed upon in closed session (Carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on a range of items, including awarding contracts, approving land donations and severances, and receiving updates. Key decisions include a $91,288.90 contract for a comprehensive user fee study, a $475,131.68 road resurfacing contract, and a land donation to Habitat for Humanity. The meeting also includes delegations on parking passes and a minor variance application, plus several reports for information.

• Award contract to Watson & Associates Economists Ltd. for Comprehensive User Fee Study at $91,288.90, funded partly from Northam Industrial Park reserve
• Award 2022 Road Resurfacing Contract to Ashland Construction Group Ltd at $475,131.68, including Bayview Crescent resurfacing and radar detection
• Approve donation of 604 Daintry Crescent land to Habitat for Humanity Northumberland
• Permit Marshall Homes to file minor variance application for 123-unit townhouse development at 160 Densmore Road
• Approve Body-Worn Camera Policy for municipal law enforcement officers

Council awarded the 2022 road resurfacing contract to Ashland Construction Group Ltd for $346,096.95, plus $27,450.27 for radar detection, and approved adding Bayview Crescent for $101,584.46, totaling $475,131.68. Council also approved a $91,288.90 contract for a Comprehensive User Fee Study with Watson & Associates Economists Ltd. in a 4-3 recorded vote. Several other items were approved, including land donations, leases, and policy updates.

• Awarded 2022 road resurfacing contract to Ashland Construction Group Ltd ($346,096.95) plus radar detection ($27,450.27)
• Approved adding Bayview Crescent resurfacing to road contract ($101,584.46)
• Awarded Comprehensive User Fee Study contract to Watson & Associates ($91,288.90) (4-3)
• Approved land donation agreement with Habitat for Humanity for 604 Daintry Crescent
• Approved 5-year lease with National Shunt Service Ltd for 10,020 sq ft in Northam Industrial Park
• Approved 10-year lease with Cameco Fuel Manufacturing Inc for 119,027 sq ft in Northam Industrial Park
• Approved Town of Cobourg Hybrid Work Policy
• Approved Body-Worn Camera Policy for municipal law enforcement

Transportation Advisory Committee

The Transportation Advisory Committee is holding a routine hybrid meeting with standard procedural items: call to order, land acknowledgement, agenda approval, declarations of interest, and adoption of June 23, 2022 minutes. The substantive portion consists of staff updates on public works, parking and transit, a councillor report, and unfinished business on ICSP questionnaire responses and a budget revision. No specific decisions or proposals are detailed in the agenda.

• Adoption of June 23, 2022 meeting minutes
• Public Works update by Terry Hoekstra
• Parking & Transit update by Renee Champagne
• Councillor report by Councillor Darling
• ICSP questionnaire responses and budget revision discussion

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to approve the agenda and prior minutes, then discuss new business including universal washroom signage and a roundtable, plus unfinished items on a queer safe youth space, inclusive events guide, and newcomer welcome event with GIS mapping. The agenda is mostly procedural with discussion items but no decisions or dollar amounts specified.

• Universal Washroom Signage discussion
• Queer Safe Youth Space unfinished business
• Inclusive Events Guide unfinished business
• Newcomer Welcome Event & GIS Mapping unfinished business
• Adoption of July 14, 2022 minutes

The Equity, Diversity and Inclusion Committee approved a motion recommending that accessible washrooms be unlocked and that staff explore enhanced health and safety protocols. The committee also discussed a sidewalk sale incident involving a shopper's discomfort around Black community members, and considered future actions like an anti-racism policy and cultural events. No other formal decisions were made.

• Approved motion to recommend unlocking accessible washrooms and exploring health/safety protocols (carried)

Civic Awards Advisory Committee

This agenda contains only boilerplate interface text from the eSCRIBE system and no actual agenda items, decisions, or discussion topics. The meeting appears to be a Civic Awards Advisory Committee session, but no substantive business is listed.

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve the agenda and minutes, and to receive reports on sustainability, marketing, events, membership, and maintenance. Key items include reviewing actual results for the Sidewalk Sale and Welcome to Summer events, and discussing the 2023 budget. The meeting is largely procedural with reports and updates.

• Review of Sidewalk Sale and Welcome to Summer event actuals
• Discussion of 2023 DBIA budget
• Fall advertising campaign update
• Plans for Harvest Fest, Christmas Market, and Shop to Win
• Review of Paddle to the C event

The Downtown Business Improvement Area Board of Management approved the 2023 draft budget with minor amendments and approved the cancellation of the Shop to Win marketing system, directing staff to create a similar new project. The board also approved scheduling the 2022 Annual General Meeting pending Town of Cobourg council chamber availability. No other substantive decisions were made; the meeting included routine approvals and informational updates.

• Approved 2023 Draft Budget (carried)
• Approved cancellation of Shop to Win marketing system and directed staff to create a new similar project (carried)
• Approved scheduling of 2022 Annual General Meeting, date to be determined by council chamber availability (carried)
• Approved agenda dated August 11, 2022 as presented (carried)
• Adopted minutes from July 14, 2022 meeting as presented (carried)

Zero Emission Vehicle Ad Hoc Committee

The Town of Cobourg's Zero Emission Ad Hoc Committee is meeting electronically to hear a presentation from PowerON Energy Solutions, discuss its work plan, and handle routine procedural items. The agenda is largely administrative, with the substantive items being the delegation and the work plan discussion.

• Delegation from Tyler Seed, PowerON Energy Solutions
• Discussion of Zero Emission Ad Hoc Committee Work Plan
• Adoption of August 4, 2022 minutes deferred to next meeting
• Next meeting scheduled for August 18, 2022

The Zero Emission Ad Hoc Committee received a presentation from Tyler Seed of PowerON Energy Solutions about fleet charging infrastructure. Members discussed the work plan and agreed to review a draft at the next meeting. No formal decisions were made beyond approving the agenda.

• Approved agenda as presented (carried)
• Received presentation from PowerON Energy Solutions on fleet charging infrastructure
• Agreed to review draft work plan at next meeting

Zero Emission Vehicle Ad Hoc Committee

The Town of Cobourg's Zero Emission Ad Hoc Committee is meeting electronically to handle routine procedural items and discuss its work plan. The agenda includes approval of the agenda, adoption of minutes from July 28, 2022, and a discussion on the committee's work plan with an attached outline document. No substantive decisions or proposals are listed beyond these items.

• Discussion of Zero Emission Ad Hoc Committee Work Plan with attached outline document

The Zero Emission Ad Hoc Committee met electronically and approved the agenda and previous minutes. Members discussed suggested actions for the committee's work plan, providing input on initiatives, but agreed to review the draft work plan at the next meeting. No substantive decisions were made beyond routine approvals.

• Approved agenda dated August 4, 2022 (carried)
• Adopted minutes dated July 28, 2022 (carried)
• Deferred work plan approval to next meeting

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is meeting to discuss several items, including providing input into the town's Integrated Community Sustainability Plan (ICSP), posting past climate action plans online, and a debrief on a food sovereignty motion. The agenda is largely procedural, with most items being updates or discussions rather than final decisions.

• Discussion of SCEAC input into the draft ICSP and how the CIP fits into the project
• Update on posting Cobourg's 2010 and 2019 climate action plans to the town website
• Debrief from Councillor Adam Bureau on Council's response to SCEAC's food sovereignty motion
• Review of draft presentation to Cobourg's Accessibility Advisory Committee
• Adoption of minutes from July 6, 2022 meeting

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Vehicle Ad Hoc Committee is meeting electronically to handle routine procedural items, including approving the agenda, adopting the July 21, 2022 minutes, and declaring any conflicts of interest. The main substantive item is a discussion by members on the committee's work plan, with a suggested outline document attached. No reports, delegations, or new business items other than the work plan discussion are listed.

• Discussion on Zero Emission Ad Hoc Committee Work Plan
• Adoption of minutes from July 21, 2022 meeting
• Approval of the July 28, 2022 agenda

The Zero Emission Ad Hoc Committee met on July 28, 2022, and approved the agenda and previous minutes. Members discussed suggested actions for the committee's work plan but did not make a final decision, agreeing to review the draft at the next meeting. No substantive decisions were made beyond procedural approvals.

• Approved agenda as amended
• Adopted minutes of July 21, 2022
• Deferred work plan approval to next meeting

Special Council

This is a special council meeting held in the council's capacity as shareholder of Town of Cobourg Municipal Holdings Inc. The only substantive item is a presentation and information session on the 2021 and 2022 annual report, with a recommended action to receive it for information purposes. The rest of the agenda is procedural (call to order, land acknowledgement, disclosure of interests, adjournment).

• Presentation of 2021 and 2022 Annual Report of Town of Cobourg Municipal Holdings Inc.
• Presentation by Chair David Tsubouchi and President and CEO Derek Paul
• Recommended action: receive the presentation and annual report for information

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Vehicle Ad Hoc Committee is meeting to handle routine procedural items, including approving the agenda, adopting the July 14 minutes, and declaring any conflicts of interest. The main substantive item is a discussion by members on the committee's work plan, with an attached suggested outline document. The meeting is hybrid, held in person and electronically.

• Discussion on Zero Emission Ad Hoc Committee Work Plan
• Adoption of minutes from July 14, 2022 meeting
• Approval of agenda dated July 21, 2022
• Next meeting scheduled for July 28, 2022 at 5:00 P.M.

The Zero Emission Ad Hoc Committee met and approved the agenda and prior minutes. Members discussed the draft work plan and suggested initiatives, but no formal decisions were made; they agreed to review the draft again at the next meeting.

• Approved agenda for July 21, 2022
• Adopted minutes from July 14, 2022

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to approve the agenda and prior minutes, then discuss accessibility topics including beach accessibility, a letter of recommendation for the Cobourg Sleep Lab, on-demand transit, emergency planning booklets and drills, accessible washrooms at Victoria Hall, and accessible taxi service. No decisions are listed on the agenda; items are for discussion.

• Beach Accessibility discussion
• Cobourg Sleep Lab - Letter of Recommendation (draft attached)
• OnDemand Transit discussion
• Accessible Emergency Planning Booklet & Drills
• Accessible Washrooms @ Victoria Hall

The Accessibility Advisory Committee approved a motion requesting that Council direct staff to extend the accessibility beach mat at Victoria Beach and explore costing for future in-water access solutions. The committee also discussed other accessibility topics, including an accessible taxi service and transit options, but took no formal action on those items.

• Approved motion to request Council extend the accessibility beach mat at Victoria Beach and study costing for in-water access (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review standard reports including the CEO report, May and June 2022 financials, and a draft of the 2021 audited financial statements. The board will also discuss business arising from COVID-19, strategic planning for 2023-2026, a memorandum of understanding with the Town of Cobourg, and succession planning for a new board. A closed session is scheduled for personal matters about an identifiable individual.

• Review of draft 2021 financial statements
• May and June 2022 financial reports
• Strategic planning for 2023 to 2026
• Town of Cobourg & library MOU discussion
• Board succession planning with recruitment materials

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to decide on three minor variance applications: a lot coverage increase at 48 Park Street, lot coverage and setback changes for townhouse blocks on Orchard Avenue, and a lot line adjustment at 987/991 Otto Drive. The agenda also includes adoption of the previous meeting's minutes and standard procedural items.

• 48 Park Street: increase accessory structure lot coverage from 8% to 14.4% and livable area from 40% to 42.4%
• 430-438 Orchard Avenue (Blocks 1-5): increase lot coverage from 40% to 50% for townhouses, reduce front yard setback from 6m to 4m for Block 3
• 987 & 991 Otto Drive: sever 1.53 hectares, merge with adjacent property, subject to environmental constraints and GRCA approval
• Adoption of June 21, 2022 minutes

The Committee of Adjustment approved three minor variance applications. A variance at 48 Park Street was granted with an amended condition restricting basement and loft to storage. Variances for five blocks on Orchard Avenue were approved to increase lot coverage and reduce a front yard setback. A lot line adjustment at 987 and 991 Otto Drive was also granted, subject to conditions regarding environmental protection.

• Granted minor variance at 48 Park Street to increase accessory structure lot coverage to 14.4% and total livable area to 42.4%, with condition that basement and loft remain storage only (amended motion)
• Granted minor variances for Blocks 1-5 on Orchard Avenue to increase lot coverage from 40% to 50% and reduce front yard setback for Block 3 from 6m to 4m
• Granted lot line adjustment at 987 & 991 Otto Drive to sever 1.53 hectares and merge with 991 Otto Drive, subject to conditions including environmental protection and approval at no cost to municipality

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive routine monitoring reports on May 2022 operations, financial conditions including an inflationary update and tax levy report, and a human resources verbal update. The board will also approve June 19, 2022 minutes, present a badge to a new constable, and hold a closed session for personal and financial matters. No major policy decisions or public hearings are on the agenda.

• New Constable Ryan Rinneard badge number 294 presentation
• CPS Monthly Operational Report for May 2022 received for information
• Financial Condition and Activities (Inflationary Update) July 19, 2022 received
• 2022 Financial Tax Levy Report for June 2022 received
• Closed session for personal and financial matters under Police Services Act Section 35(4)

Regular Council

Cobourg Council is meeting in summer session to decide on several key items, including a revised $7.4 million budget for the Sequence Batch Reactor wastewater treatment project, adoption of new collective bargaining agreements with CUPE Local 25, and approval of multiple development agreements and heritage permits. The agenda also includes routine items like adopting previous meeting minutes and receiving committee notes.

• Revised Sequence Batch Reactor capital budget of $7,400,000 funded from sanitary sewer reserve
• Award contract WC2022-016 for watermain and sanitary sewer improvements to Behan Construction Limited for $326,675.08
• Adopt collective bargaining agreements with CUPE Local 25 (including Crossing Guards) effective 2022-2024, with 3% annual wage increase for non-union/management
• Approve body-worn camera program for by-law enforcement officers in partnership with Cobourg Police Service, $19,537 over 5 years
• Adopt by-laws for development agreements at 727/737 William Street, 156 Willmott Street, and 560 Thompson Street

Council adopted the terms of negotiated collective bargaining agreements with CUPE Local 25 and CUPE Local 25 (Crossing Guards), effective January 1, 2022 to December 31, 2024, and approved a 3% annual wage increase for non-union/management staff over the next three years. Council also approved a revised $7.4 million budget for the Sequence Batch Reactor, awarded a watermain and sanitary sewer improvements contract, and approved several heritage permits and development agreements.

• Adopted CUPE Local 25 collective bargaining agreements, effective Jan 1, 2022 – Dec 31, 2024
• Approved 3% annual wage increase for non-union/management staff over three years
• Approved revised $7,400,000 budget for Sequence Batch Reactor
• Awarded watermain and sanitary sewer improvements contract to Behan Construction Limited for $326,675.08
• Approved heritage permit for porch reconstruction at 135 Bagot Street
• Approved heritage permit for detached pool at 308 Henry Street
• Approved heritage permit for window alterations at 18 King Street East
• Appointed James Young to Cobourg Heritage Advisory Committee

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Vehicle Ad Hoc Committee is meeting to discuss its work plan, potential Clean Air Council membership, and green fleet policy model templates. The agenda includes routine items like approving the agenda, adopting prior minutes, and declarations of interest, with no public hearings or votes on specific projects.

• Discussion of Zero Emission Ad Hoc Committee Work Plan
• Discussion of Clean Air Council membership
• Review of Green Fleet Policy Model, Model EV Employee Policy, and EV Business Case templates
• Adoption of July 7, 2022 meeting minutes

The Zero Emission Ad Hoc Committee discussed and added items to its work plan for a report to Council, covering technologies, cost calculators, myths vs. realities, fleet replacement, and recommendations. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda as presented
• Adopted minutes of July 7, 2022
• Discussed and added work plan items for Council report
• Included Clean Air Council membership in report recommendations
• Included Green Fleet Policy Model Templates in report recommendations

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to handle routine approvals and hear reports. Items include a sustainability report covering security, a second credit card, file storage, and downtown speakers, plus marketing, events, and coordinator updates. The agenda is mostly procedural with reports and no major decisions listed.

• Sustainability report: adding a second credit card, security/safety, file storage/destruction, loss of speakers downtown, grand openings July 12
• Marketing: Grapevine, Rainbow Theatres
• Events: finalize sidewalk sale, Harvest Fest October 1
• Email from Member T. Rickerby
• Adoption of June 16, 2022 minutes

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to approve the agenda and minutes, hear a delegation about a memorial event for Rohan Pyne, and discuss several items including a queer safe youth space, homelessness in Cobourg, and an inclusive events guide. The agenda is largely procedural, with most items listed for discussion rather than decision.

• Delegation by Maria Papaioannoy regarding a memorial event for local business owner Rohan Pyne
• Discussion of homelessness in Cobourg, with attachment of Council's revised Encampment Response Plan press release
• New business item on Queer Safe Youth Space
• Unfinished business: Town of Cobourg Inclusive Events Guide, Newcomer Welcome Event & GIS Story mapping, Ryerson Walk name change
• Report on first EDI Lunch & Learn held June 29, 2022

The committee discussed creating a safe space for queer youth, with members assigned to collaborate on its development. They also addressed barriers faced by the Pride March, including permit requirements and funding, and proposed making Pride an EDI committee-sponsored event. No formal decisions were made on these items; the meeting was largely discussion and action items.

• Approved agenda as presented
• Adopted minutes of May 16, 2022
• Assigned Yasmyn, Ashley, Beverly, and Shawn to develop queer youth safe space
• Action item: Yasmyn to investigate covering Pride permit costs next year

Committee of the Whole

This is a procedural agenda for the Committee of the Whole meeting. The only action item is a motion to move into closed session. All other agenda items are listed without details, so no substantive decisions or discussions are visible.

• Motion to proceed into closed session
• Traditional land acknowledgement
• Public comments periods
• Unfinished business from prior meetings

Committee of the Whole

The Committee of the Whole is reviewing staff reports and making recommendations on capital projects, development agreements, and policy options. Key items include approving a revised $7.4 million budget for the Sequence Batch Reactor expansion, awarding a $326,675.08 watermain and sewer contract, and authorizing development agreements for three properties. Council will also discuss the future of the Memorial Arena and options for backyard chickens.

• Approve revised $7,400,000 budget for Sequence Batch Reactor expansion
• Award contract WC2022-016 to Behan Construction Limited for $326,675.08
• Authorize development agreements for 727-737 William St, 156 Willmott St, and 560 Thompson St
• Direct staff to solicit business plans for Memorial Arena from Canadian Fire Fighter's Museum and Top Prize Events
• Review three options for backyard chickens enforcement

Council adopted the negotiated collective bargaining agreements with CUPE Local 25 and CUPE Local 25 (Crossing Guards) for 2022-2024, including a 3% wage increase each year, and approved a matching 3% wage increase for non-union/management staff. Council also approved several development agreements, heritage permits, and capital projects, and directed staff to permit backyard chickens with a 90-day extension for compliance.

• Adopted CUPE Local 25 and Crossing Guards collective agreements with 3% annual wage increases (carried)
• Approved non-union/management wage increase of 3% for 2022 and 3% for 2023-2024 (carried)
• Directed staff to proceed with extension agreement for 36 Queen Street sale to Queensview Garden Inc. with closing date June 30, 2024 (carried)
• Authorized development agreements for 727-737 William St, 156 Willmott St, and 560 Thompson St (carried)
• Approved heritage permits for 135 Bagot St, 308 Henry St, and 18 King St (carried)
• Approved revised Sequence Batch Reactor budget of $7,400,000 (carried)
• Awarded watermain/sewer contract WC2022-016 to Behan Construction Limited for $326,675.08 (carried)
• Endorsed body-worn camera program for by-law enforcement with 5-year AXON agreement at $19,537 (carried)

Zero Emission Vehicle Ad Hoc Committee

The Zero Emission Vehicle Ad Hoc Committee is meeting for the first time to elect a chair and vice-chair, review its terms of reference, and discuss its work plan and meeting schedule. The agenda is largely organizational, with no substantive decisions or public hearings listed.

• Election of chair and vice-chair
• Review of Zero Emission Vehicle Ad Hoc Committee Terms of Reference (By-law 031-2022)
• Discussion on setting a meeting calendar
• Discussion on committee work plan
• Orientation presentation on board and advisory committee governance

The inaugural meeting of the Zero Emission Vehicle Ad Hoc Committee was held, with members electing Randy Curtis as Chair and David Kuhnke as Vice-Chair. The committee approved its agenda, received a governance presentation as information, and reviewed its terms of reference without action. It decided to hold future meetings on Thursdays at 4:00 p.m. using a hybrid model and discussed a draft work plan covering topics like charging infrastructure and vehicle inventory.

• Elected Randy Curtis as Chair (carried)
• Elected David Kuhnke as Vice-Chair (carried)
• Approved the July 7, 2022 agenda (carried)
• Scheduled future meetings for Thursdays at 4:00 p.m. (hybrid)
• Adjourned at 5:14 p.m. (carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is meeting to discuss several items, including whether Cobourg's 2010 and 2019 climate action plans can be posted on the town website, a debrief on a consultant's presentation about the ICSP/Green Development Standards project, and draft food sovereignty measures. The committee will also review a recorded presentation on the Cobourg ICSP and discuss future action items and the transition process between committees.

• Review of Cobourg's 2010 and 2019 Climate Action Plans for potential website posting
• Debrief on consultant June 20th presentation to Council on ICSP/GDS/Retrofit project
• Discussion of draft food sovereignty measures (Increasing Food Resiliency in Cobourg)
• Review of recorded presentation on Cobourg ICSP and stakeholder questionnaire
• Discussion of transition process for committee members after elections

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider three heritage permit applications for properties on George, Henry, and Bagot Streets, and to discuss a draft policy on window renovations in heritage buildings. The committee will also review revised drawings for a previously discussed property at 18 King St. E. and adopt minutes from its June 8 meeting.

• Heritage Permit HP-2022-028: rear garage addition at 351 George St., applicant Hank Tarniowy of Target Construction Inc.
• Heritage Permit HP-2022-029: accessory pool shed at 308 Henry St., applicants Loren Macklin and Mike Kitchen
• Heritage Permit HP-2022-030: front porch reconstruction at 135 Bagot St., applicants Robert and Maria-Eugenia Cairns
• Discussion of Window Renovations in Heritage Buildings Policy
• Revised drawings for 18 King St. E. (HP-2022-014) for discussion

The committee approved heritage permits for a pool shed at 308 Henry Street and a porch reconstruction at 135 Bagot Street, with the latter amended to require skirting or removal of the concrete stoop. A permit for a garage addition at 351 George Street was referred back to staff for more information on design details. The committee also approved revised window alterations at 18 King St. E. without muntin bars.

• Approved Heritage Permit HP-2022-029 for pool shed at 308 Henry St (carried)
• Approved Heritage Permit HP-2022-030 for porch reconstruction at 135 Bagot St, amended to require skirting or removal of concrete stoop (carried)
• Referred Heritage Permit HP-2022-028 for garage addition at 351 George St to staff for more info on massing, colour, recessed addition, gable, differentiation (carried)
• Approved Heritage Permit HP-2022-014 for window alterations at 18 King St E without muntin bars (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss and receive updates on several park and recreation matters, including the Bicycle Action Committee report, Parks Master Plan standards, capital projects, and a recommendation regarding Monk's Cove. The agenda includes multiple reports and discussions, but no final decisions are listed.

• Bicycle Action Committee presentation
• Parks Master Plan - Parks Facility Standards Update
• 2022 Capital Projects Update
• Monk's Cove Report - Recommendation to Council (Monk Street Seawall Report)
• WNCC Summer Usage Request

The Parks and Recreation Advisory Committee recommended Council move forward with option two from the Monk's Cove report and begin legal work immediately. It also supported in principle the West Northumberland Curling Club's request to use the Jack Heenan Arena during the non-curling season. The committee discussed several updates, including the Bicycle Action Committee, parks facility standards, invasive species control, and capital projects, but took no other formal votes.

• Recommended Council move forward with option two in Monk's Cove report (carried)
• Recommended legal work begin immediately on Monk's Cove (carried)
• Supported in principle West Northumberland Curling Club's arena usage request (carried)
• Approved agenda as amended (carried)
• Adopted June 7, 2022 minutes as amended (carried)

Special Council

This special council meeting focuses on homelessness and sheltering in Cobourg. Council will hear from residents and community groups, then consider two main options: maintaining the status quo or permitting sleeping rough in unmaintained municipal parks with support services. A notice of motion also proposes developing an Encampment Response Plan and exploring housing options.

• Delegations from 10 residents and groups on homelessness and sheltering
• Staff report on homelessness, sheltering, and enforcement of municipal by-laws
• Option to allow sleeping rough in unmaintained areas of municipal parks
• Notice of motion to develop an Encampment Response Plan
• Proposal to engage Infrastructure Ontario and MPP David Piccini on Brookside property

Council received a staff report on homelessness and by-law enforcement, endorsing a revised Encampment Response Plan coordinated with Northumberland County's Homelessness Coordinated Response Team. It also directed staff and two council members to delegate to county committees about increasing indoor accommodation supply, and to engage with Infrastructure Ontario and MPP David Piccini on repurposing part of the former Brookside property for housing. All motions carried.

• Received staff report on homelessness and by-law enforcement (Resolution 239-22, carried)
• Endorsed revised Encampment Response Plan coordinated with County HCRT (Resolution 239-22, carried)
• Directed CAO to provide standing oral report on homelessness to Council (Resolution 238-22, carried)
• Directed staff and two council members to delegate to Northumberland County committees on housing supply (Resolution 242-22, carried)
• Directed staff to engage with Infrastructure Ontario and MPP David Piccini on Brookside property for housing (Resolution 242-22, carried)

Regular Council

Cobourg Council is meeting to decide on several items, including adopting a new stormwater management charge, approving a zoning change for a mixed-use development, and setting new council remuneration rates. They will also hear a delegation from residents about homelessness and sheltering, and consider several other by-laws and motions.

• Adopt Stormwater Management Charge by-laws (047-2022, 048-2022) effective July 1, 2022
• Rezone corner of Division and Albert Street from Development to Main Central Commercial for mixed-use (By-law 038-2022)
• Set council pay: Mayor $45,412, Deputy Mayor $31,082, Councillor $25,963 plus benefits, effective July 1, 2022
• Approve heritage permit for front porch reconstruction at 17 Spencer St. West (HP-2022-023)
• Proclaim August 21, 2022 as International Overdose Awareness Day and waive outdoor rental fee

Council adopted a new Stormwater Services Charge by-law and related asset management plans, set new council remuneration rates effective July 1, 2022, and endorsed a resolution requesting a new 'Draven Alert' for missing children. It also approved several zoning and by-law changes, including a mixed-use rezoning at Division and Albert Street, and directed staff to report on by-law enforcement related to homelessness by July 4, 2022.

• Adopted Stormwater Services Charge by-law (047-2022) and Stormwater Management Services Charge by-law (048-2022)
• Set council pay: Mayor $45,412, Deputy Mayor $31,082, Councillor $25,963, effective July 1, 2022
• Endorsed resolution requesting creation of a 'Draven Alert' for missing children
• Approved rezoning at Division and Albert Street to Main Central Commercial Zone (by-law 038-2022)
• Adopted by-law restricting smoking/vaping and cannabis consumption in public places (045-2022)
• Requested report on by-law enforcement regarding homelessness by July 4, 2022 special meeting
• Approved 20 parking passes for Albert Street and Second Street lots for Farmers Market vendors
• Adopted Asset Management Plan for core infrastructure (June 9, 2022)

Transportation Advisory Committee

The Transportation Advisory Committee is meeting to receive staff updates on public works, transit and parking, and the coordinator's report. The agenda is largely procedural, with no major decisions or public hearings listed; the main substantive items are informational reports and discussion of a zero-emission vehicle ad hoc committee meeting schedule and a work plan presentation date.

• Public Works Update by Terry Hoestra
• Transit and Parking Updates by Renee Champagne
• Coordinator's Report by Councillor Darling
• Zero Emission Vehicle Ad Hoc Committee meeting schedule discussion
• Cobourg ICSP Presentation Questionnaire discussion

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting electronically to handle routine items: approving the agenda, adopting June 8 minutes, and reviewing a draft report of recommendations for Council. No decisions on the report are listed; it is presented for discussion.

• Review of draft report 'Memorial Arena Ad Hoc Committee Recommendations - Community Services-102-22 Final Report Draft June 17'
• Adoption of minutes from June 8, 2022 meeting
• Approval of agenda as presented or amended

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to receive reports and consider several action items. Key decisions include approving a request for proposals for a facility needs assessment and a pre-budget request to purchase six replacement police vehicles. The board will also receive presentations on intimate partner violence services and introduce a new constable.

• Approve RFP process for facility needs assessment, funded from reserve account
• Approve pre-budget purchase of six replacement police vehicles
• Presentation by Northumberland Community Legal Centre on intimate partner and gender-based violence initiative
• Introduction of new Constable Nick St-Onge
• Receive monthly reports: HR, financial inflationary update, April operational report

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to consider one application: a proposed private drainage easement on Kerr Street. The committee will also adopt minutes from the previous meeting. Public comments are invited in person or via Zoom.

• Proposed 6.0 m wide, 46.8 m long (370 m²) drainage easement over Part 8, Plan 39R-8306
• Easement to convey municipal storm overland runoff from Kerr Street right-of-way
• Conditions include updating Subdivision Agreement and maintenance obligations
• Adoption of minutes from May 31, 2022 meeting

The Committee of Adjustment approved a private drainage easement over Part 8 on Reference Plan 39R-8306, approximately 6.0 m wide and 46.8 m long, in favour of the lands described as Part 6, Plan 39R-8306. The approval is subject to conditions including accepting municipal storm overland runoff, reflecting the easement in the Subdivision Agreement, and meeting Town specifications at no cost to the municipality. No other substantive decisions were made; the meeting was otherwise procedural.

• Granted private drainage easement on Kerr Street (B-03-22) with conditions
• Adopted minutes of May 31, 2022 as presented

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on a range of items, including setting new council remuneration rates, adopting a stormwater management charge, and receiving several development applications. The meeting also includes delegations from community groups and residents, and a closed session for personnel matters.

• Council remuneration: Mayor $45,412, Deputy Mayor $31,082, Councillor $25,963, effective July 1, 2022
• Stormwater Management Charge By-law to be prepared, effective July 1, 2022
• Draft plan of subdivision for Cobourg Trails Phase 3 (Tribute) deemed complete
• Zoning by-law amendment and draft plan for 540 King Street East (Sunnyside Village Inc.) deemed complete
• Site plan approval for industrial expansion at 675 Brook Road North (Canadian Wear Technologies)

Council approved the 2022 compensation review for elected officials, setting new base pay rates effective July 1, 2022, and eliminating additional remuneration for council members on the Cobourg Police Services Board. Council also received and approved the Waterworks 2021 financial statements, adopted the Asset Management Plan for core infrastructure, and authorized preparation of several by-laws including a stormwater management charge and an anti-idling by-law.

• Approved 2022 Council remuneration: Mayor $45,412, Deputy Mayor $31,082, Councillor $25,963 (carried)
• Approved Waterworks 2021 financial statements (carried)
• Adopted Asset Management Plan for core infrastructure (carried)
• Authorized preparation of Stormwater Management Charge By-law (carried)
• Authorized preparation of by-law to amend smoking/vaping by-law to prohibit cannabis in outdoor public spaces (carried)
• Authorized preparation of Anti-Idling By-law (carried)
• Granted temporary road closure of Bay St. from Henry St. to Darcy St. on July 23, 2022, 7AM-11PM (carried)
• Referred 18 King Street heritage permit to July 11, 2022 meeting (carried)

Downtown Business Improvement Area Board of Management

This is the agenda for the Downtown Business Improvement Area Board of Management meeting on June 16, 2022, in Cobourg, ON. The agenda text contains only procedural boilerplate and no specific agenda items, decisions, or discussion topics. No substantive business is listed.

Accessibility Advisory Committee

The committee is reviewing survey findings from the Wheel the Walk event and discussing accessible washroom access at Victoria Hall. Members will also address upcoming projects regarding accessible emergency response and on-demand bus services.

• Wheel the Walk survey findings review
• Victoria Hall accessible washroom access discussion
• Accessible emergency response planning
• Accessible On-Demand Bus Services discussion
• Review of accessible taxi and Cobourg Sleep Lab items

The Accessibility Advisory Committee approved a motion recommending that staff unlock the east and west accessible washrooms on the main floor of Victoria Hall for public use, citing dissatisfaction with the current locked policy. The committee also discussed the Wheel the Walk event, accessible on-demand bus issues, and emergency planning, but no other formal decisions were made.

• Approved motion recommending staff unlock Victoria Hall east and west main-floor washrooms (carried)
• Approved agenda for June 15, 2022 (carried)
• Adopted minutes of May 18, 2022 (carried)
• Adjourned meeting at 11:35 AM (carried)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to discuss new business including an accessible washroom at Victoria Hall, EDI lunch and learn topics, and a diversity scan question review. They will also revisit unfinished business such as the Ryerson Walk name change (consultation in progress), an inclusive events guide, and a newcomer welcome event. The agenda is largely procedural with several discussion items and no major decisions listed.

• Accessible Washroom - Victoria Hall
• EDI Lunch and Learn Topics
• Town of Cobourg Diversity Scan Question Review
• Ryerson Walk - Name Change (consultation in progress)
• Town of Cobourg Inclusive Events Guide

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider two heritage permit applications: one for window alterations at 18 King Street East and one for a front porch reconstruction at 17 Spencer Street West. The committee will also review minutes, discuss a heritage event, and consider a sustainability plan questionnaire.

• Heritage Permit HP-2022-014 for window alterations at 18 King Street East, submitted by Alonim Apartments Inc.
• Heritage Permit HP-2022-023 for front porch demolition and reconstruction at 17 Spencer Street West, submitted by Andy Lester
• Adoption of minutes from May 18, 2022 meeting
• Discussion of Heritage Event 2022 and ICSP Recorded Presentation and Questionnaire
• Heritage By-law Review Committee update

The Cobourg Heritage Advisory Committee denied Heritage Permit HP-2022-014 for vinyl window alterations at 18 King Street East, despite staff recommending approval. The committee approved HP-2022-023 for a front porch reconstruction at 17 Spencer Street West. Other items were deferred to the next meeting.

• Denied Heritage Permit HP-2022-014 for vinyl windows at 18 King St. E.
• Approved Heritage Permit HP-2022-023 for porch reconstruction at 17 Spencer St. W.

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting to handle routine items: approving the agenda, adopting minutes from June 1, and receiving correspondence from Top Prize Events and the Canadian Firefighters Museum. The committee will also discuss a report to Council containing recommendations, but no specific details are provided in the agenda.

• Correspondence from Top Prize Events (Derek Sharp)
• Correspondence from Canadian Firefighters Museum (Will Lambert)
• Report to Council - Recommendations
• Adoption of minutes from June 1, 2022

The Memorial Arena Ad Hoc Committee agreed to postpone its report to the Committee of the Whole from June 20 to July 11, with regular Council on July 18. It recommended the Canadian Firefighters Museum and Top Prize Events as the first two options for the arena, moving demolition to last, and will hold an additional meeting on June 22. The committee also agreed on a table structure for the report and will list discounted proposals separately.

• Report to Committee of the Whole pushed from June 20 to July 11
• Recommended Canadian Firefighters Museum and Top Prize Events as first two options
• Moved demolish the building to last item
• Agreed to use table structure for report recommendations
• Additional meeting scheduled for June 22

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to receive updates on the Parks Master Plan, Morley Cane Park baseball, fish stocking, Coast Guard Pier, Monk Street Seawall, and Memorial Arena. They will also discuss the Waterfront Nature Park plan and consider a motion supporting the Beach Recommendations report.

• Parks Master Plan update
• Morley Cane Park baseball update
• Fish stocking update
• Coast Guard Pier report
• Monk Street Seawall report

The Parks and Recreation Advisory Committee discussed the Integrated Community Sustainability Plan, received updates on the Parks Master Plan, Morley Cane Park baseball diamond, fish stocking, and the Coast Guard Pier and Monk Street Seawall reports. The Committee agreed to consult the neighbourhood about repurposing the Morley Cane Park ball diamond and noted that the Waterfront Nature Park name change was endorsed by Council. No formal decisions were made beyond routine approvals of agenda and minutes.

• Approved agenda as presented
• Adopted minutes of May 3, 2022 as presented
• Agreed to consult neighbourhood about repurposing Morley Cane Park ball diamond
• Noted Waterfront Nature Park name change endorsed by Council

Regular Council

Council approved a subdivision agreement for a 182-unit residential development east of Denton Drive, north of Elgin Street East, and authorized a development agreement for a parking lot at 580 Courthouse Rd. They also approved several infrastructure projects, including a storm sewer extension on Dodge Street and a blower replacement at the water pollution plant. A zoning by-law amendment for a mixed-use development at Division and Albert Street was withdrawn and will be reconsidered on June 27, 2022.

• Approved subdivision agreement with Tribute for 182-unit residential development (Carried)
• Authorized development agreement with Northumberland Supportive Non-Profit and Lakefront Utilities for parking lot at 580 Courthouse Rd (Carried)
• Approved $39,640.23 storm sewer extension on Dodge Street (Carried)
• Approved $139,364.00 blower replacement and installation at Water Pollution Plant #1 (Carried)
• Awarded interlock paver contract to Howes Your Yard, estimated $298,687.50 (Carried)
• Granted fee payment extension of $220,536.37 to Maryam Mohajer until Dec 30, 2022 (Carried)
• Appointed 8 members to Zero Emission Ad Hoc Committee (Carried)
• Withdrew zoning by-law amendment for Division and Albert Street mixed-use development (Deferred to June 27)

Transportation Advisory Committee

The Transportation Advisory Committee is meeting to review a draft 2023 budget proposal, discuss a work plan for presentation to Council, and watch a pre-recorded presentation on the Cobourg ICSP (Integrated Community Sustainability Plan). The agenda also includes routine items like approving the agenda, adopting minutes, and receiving updates from staff and the coordinator.

• Review of TAC Draft 2023 Budget Proposal First Draft
• Discussion of Work Plan for presentation to Council
• Pre-recorded presentation on Cobourg ICSP, including Green Development Standards and Green Energy Retrofits
• Public Works Update by Terry Hoekstra
• Transit & Parking Updates by Renee Champagne

The Transportation Advisory Committee received updates on Council decisions, including approval of a fully On-Demand Transit Service and purchase of two 8m vehicles. The committee also discussed the draft budget and noted member Bill Glover's resignation effective July.

• Council approved fully On-Demand Transit Service
• Council approved purchase of two 8m vehicles
• Council approved renegotiating century contract if within 2023/2024 rates
• Council granted extra budget for parking machine upgrades
• Committee agreed to fill out survey questionnaire individually and discuss collective comments by June 15
• Committee discussed draft budget and agreed to changes

Memorial Arena Ad Hoc Committee

This is a routine administrative meeting of the Memorial Arena Ad Hoc Committee. The agenda contains only procedural items: approving the agenda, adopting the previous meeting's minutes, and scheduling the next meeting. No substantive decisions or discussions are listed.

• Approval of the June 1, 2022 agenda
• Adoption of the May 25, 2022 minutes
• Next meeting scheduled for June 8, 2022

The Memorial Arena Ad Hoc Committee discussed recommendations for the arena's future, including demolition for affordable housing, a Canadian Firefighters Museum, Top Prize Events, public tendering, and a police training centre. No final decision was made; the report to Council will be reviewed at the next meeting. The committee agreed all work plan items are complete, except inviting Indigenous leaders for input.

• Approved agenda as presented
• Adopted minutes of May 25, 2022
• Agreed to include police training centre in report, noting police can use arena until decision
• Agreed to include current operating costs in report
• Agreed to include current lease agreement timelines for Memorial and Jack Heenan in report
• Agreed to review report to Council at next meeting
• Agreed Council can decide on committee review of report

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is meeting to discuss several environmental initiatives. Items include reviewing a presentation to the Heritage Advisory Committee and discussing participation in Green Development Standard consultations.

• Discussion of Green Development Standard consultation options
• Debrief on Council action regarding Waterfront Nature Park plan
• Potential presentation to the Accessibility Advisory Committee
• Appointment of a member to the Zero Emission Vehicle Ad Hoc Committee
• Identification of SCEAC Work Plan items for work through September

The committee approved the agenda and minutes, and appointed Judy Smith to the Zero Emission Vehicle Ad Hoc Committee. Members discussed the Green Development Standard consultation, a proposed Waterfront Nature Park, and future work on climate adaptation, with the chair agreeing to share relevant materials. No other formal decisions were made.

• Approved agenda as presented (carried)
• Adopted May 4, 2022 minutes as presented (carried)
• Appointed Judy Smith to Zero Emission Vehicle Ad Hoc Committee (carried)
• Referred Accessibility Advisory Committee presentation to next meeting

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance request for a property at 329 White Street. The proposal seeks to increase the maximum permitted height of an accessory structure from 4.5 metres to 5.6 metres.

• Minor variance for 329 White Street to increase accessory structure height from 4.5m to 5.6m

The Committee of Adjustment granted a minor variance for the property at 329 White Street, allowing an increase in the maximum height of a proposed accessory structure from 4.5 metres to 5.6 metres. The motion was moved by Randy Barber, seconded by Peter Delanty, and carried. No other substantive decisions were made; the meeting was otherwise procedural.

• Granted minor variance at 329 White Street to increase accessory structure height from 4.5m to 5.6m (carried)

Committee of the Whole

The Committee of the Whole is reviewing several development applications, including a 182-unit subdivision and a mixed-use project at Division and Albert Street. The agenda also includes approvals for water plant equipment purchases and downtown paving contracts.

• Approval of $39,640.23 for storm sewer extension on Dodge Street
• Purchase of Atlas Copco Blower for Water Pollution Control Plant #1 for $89,364.00
• Award of $298,687.50 contract for downtown interlocking paver replacement
• Subdivision agreement for 182-unit residential development by Tribute (Cobourg) Limited
• Zoning amendment for mixed-use 'Beachwalk Flats' at 185-173 Division Street

The Committee of the Whole approved several items, including a $39,640.23 storm sewer extension on Dodge Street, a subdivision agreement for a 182-unit residential development, and a Disconnecting From Work Policy. They also endorsed the naming of the Waterfront Nature Park and referred a request for additional waterfront parking passes to staff for a report.

• Approved $39,640.23 storm sewer extension on Dodge Street (carried)
• Authorized by-law for subdivision agreement with Tribute (Cobourg) Limited for 182-unit development (carried)
• Approved Disconnecting From Work Policy (carried)
• Endorsed naming West Beach and West Headlands as 'Waterfront Nature Park' (carried)
• Referred request for additional waterfront parking passes to staff for report (carried)
• Approved $139,364.00 for blower replacement at Water Pollution Control Plant #1 (carried)
• Awarded interlock paver contract to Howes Your Yard at $101.25/sq m (carried)
• Accepted resignations from two advisory committee members (carried)

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting to review public survey results on the arena's future, discuss a lease proposal from the Canadian Firefighters Museum, and consider a recorded presentation on the Integrated Community Sustainability Plan. The agenda also includes routine items like approving minutes and the agenda itself.

• Review of Engage Cobourg survey results on the future of Memorial Arena
• Canadian Firefighters Museum requests long-term lease with possible lease-to-own option
• Recorded presentation on Integrated Community Sustainability Plan
• Adoption of minutes from May 18, 2022 meeting

The Memorial Arena Ad Hoc Committee reviewed survey results and discussed potential options for the arena, including a Canadian Firefighters Museum lease, Top Prize Events, a multi-use facility, a police training centre, and demolition for affordable housing. No formal decisions were made; the committee will continue discussions at the next meeting on June 1, 2022, with a report to Council to be finalized on June 8, 2022.

• Approved agenda as presented
• Adopted minutes of May 18, 2022 as amended
• No substantive decisions made; options for Memorial Arena under discussion

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting to hear delegations from four groups — Top Prize Events, Canadian Fire Fighters Museum, Coverdale Tennis Club, and Cobourg Lawn Bowling — about their interest in or use of the Memorial Arena. The agenda also includes routine items: approving the agenda, adopting the April 20, 2022 minutes, and declarations of interest. No decisions are listed on the agenda; the main business is receiving these presentations. The next meeting is scheduled for May 25, 2022.

• Delegation from Top Prize Events (Derek Sharp, Lionel Poizner)
• Delegation from Canadian Fire Fighters Museum (Will Lambert)
• Delegation from Coverdale Tennis Club (Virginia Mair)
• Delegation from Cobourg Lawn Bowling (Bill Arthur)
• Adoption of minutes from April 20, 2022 meeting

The Memorial Arena Ad Hoc Committee heard four presentations on repurposing the arena (Top Prize Events, Canadian Fire Fighters Museum, Coverdale Tennis Club, Cobourg Lawn Bowling Club) but took no substantive decisions. The only motions were to approve the agenda and adopt the previous minutes, both carried.

• Approved agenda for May 18, 2022 (carried)
• Adopted minutes of April 20, 2022 (carried)

Accessibility Advisory Committee

The committee is reviewing upcoming inclusion training and exploring rideshare guidelines for accessibility taxis. The meeting also addresses disability awareness and sleep lab accessibility issues.

• LEAD Process - Inclusion Training tentatively scheduled for June 2nd
• Exploration of guidelines for accessibility rideshare programs
• Discussion regarding Cobourg Sleep Lab accessibility issues
• Disability Awareness Campaign discussion

The Accessibility Advisory Committee met on May 18, 2022, and approved the agenda and minutes from April 20, 2022. No formal decisions were made; the meeting focused on discussions about the LEAD Process inclusion training, a disability awareness campaign, and an update on Wheel Trans, which confirmed the purchase of two new buses. The committee also discussed accessibility issues with the Cobourg Sleep Lab and other unfinished business.

• Approved agenda dated May 18, 2022 (carried)
• Adopted minutes dated April 20, 2022 (carried)

Cobourg Heritage Advisory Committee

The committee will receive updates on the status of a By-law Review from the Directors of Legislative Services and Planning and Development. The agenda also includes discussions regarding a November 2022 heritage event and the Ontario Heritage Conference in Brockville.

• Update on By-law Review status
• Discussion of November 2022 CHC Heritage Event
• Discussion of Ontario Heritage Conference - Brockville

The Cobourg Heritage Advisory Committee held a procedural meeting with no substantive decisions. Members received training on meeting rules and an update on the by-law review, and one member resigned. The committee directed staff to explore booking the Concert Hall for a November heritage event and discussed attendance at the Ontario Heritage Conference.

• Approved agenda as presented
• Adopted April 6, 2022 minutes as presented
• Directed staff to look into securing the Concert Hall for a Saturday in November, 2-4 PM

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to approve the April 20 minutes, review the CEO report and April 2022 financials, and discuss a draft community survey for the 2023-2026 strategic plan. The board will also address COVID-19 updates, a memorandum of understanding with the Town of Cobourg, and succession planning for the new board. A closed session is scheduled for personal matters under the Public Libraries Act.

• Review of April 2022 financials and funds other than operating summary
• Draft community survey for 2023-2026 strategic planning
• CEO report with monthly statistics and performance indicators to April 30, 2022
• Discussion of Town of Cobourg & Cobourg Public Library MOU
• Closed session for personal matters about an identifiable individual

Planning and Development Advisory Committee

The Planning and Development Advisory Committee voted to recommend rezoning 185 & 173 Division Street and 9 Albert Street from Development Zone to Main Central Area Zone, allowing a 35-space parking arrangement with 10 spaces eligible for cash-in-lieu. The motion also endorsed the Planning Report's conclusions. No other substantive decisions were made; the delegation on 202 Second Street was received as information only.

• Recommended rezoning 185 & 173 Division St and 9 Albert St to MC Zone (carried)
• Endorsed 35 parking spaces with 10 eligible for cash-in-lieu (carried)
• Approved agenda as presented (carried)
• Adopted January 11, 2022 minutes (carried)

Cobourg Police Services Board

This agenda for the Cobourg Police Services Board meeting on May 17, 2022, contains only boilerplate interface text and no substantive agenda items. There are no listed decisions, discussions, or attachments to report.

Regular Council

Cobourg Council is meeting to decide on several items, including implementing a fully on-demand transit service, approving interim paid parking recommendations, and passing multiple by-laws. The agenda also includes a delegation about St. Peter's Church renovations and a motion to reappoint a board member.

• Approve fully on-demand transit service, purchase two vehicles at $160,000 each, reduce hours, and renegotiate contract
• Approve interim paid parking recommendations and $35,000 budget for system upgrades
• Pass by-law to declare 604 Daintry Crescent surplus and sell the property
• Pass by-law for development agreement at 1144 Division Street
• Award Fire Master Plan contract to Emergency Management Group for $66,103.30

Council directed staff to implement a fully on-demand transit service, replacing the current fixed-route system. It approved the purchase of two new transit vehicles at a total cost of $320,000, with a municipal contribution of $85,344. Council also approved ending transit service at 9:00 pm, a one-hour reduction, for an estimated annual savings of $20,000. An amendment to also reduce call centre hours was defeated.

• Approved fully on-demand transit service (Option 1) (carried)
• Approved purchase of two Arboc 8m transit vehicles, $320,000 total (carried)
• Approved ending transit hours at 9:00 pm, saving ~$20,000/year (carried)
• Defeated amendment to reduce call centre operating hours (carried)
• Approved interim paid parking recommendations for 2022 with $35,000 budget (carried)
• Approved temporary patio parking exemption for George & Orange, 2022-2024 (carried)
• Awarded Fire Master Plan contract to Emergency Management Group, $66,103.30 (carried)
• Declared 604 Daintry Crescent surplus and adopted related by-law (carried)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to handle routine approvals and receive updates on accessibility and training. New business includes a community request to rename Ryerson Walk, flag raisings for International Day Against Homophobia and Transphobia and Pride Month, and brainstorming 2022 projects. The committee will also hear a verbal report on Indigenous community outreach.

• Community correspondence on changing the name of Ryerson Walk
• Flag raising for International Day Against Homophobia and Transphobia (May 17) and Pride Month
• Update on Wheels to Walk National AccessAbility Week event
• Update on CCDI membership and EDI trainings
• Verbal report on Indigenous community outreach by EDI Coordinator Yasmyn Belle

The Equity, Diversity and Inclusion Committee met on May 12, 2022, and approved the agenda and minutes from April 14, 2022. No formal decisions were made; discussions included renaming Ryerson Walk, flag raising for International Day Against Homophobia and Transphobia and Pride Month, and brainstorming 2022 projects. The meeting adjourned at 7:08 PM.

• Approved agenda dated May 12, 2022
• Adopted minutes dated April 14, 2022

Committee of the Whole

The Committee of the Whole is reviewing several municipal service updates, including results from an on-demand transit pilot and a stormwater management assessment. The agenda also includes proposals for new parking and fire route by-laws and site plan approval for a Super 8 Hotel at 1144 Division Street.

• Site plan approval for Super 8 Hotel development at 1144 Division Street
• Selection of transit service model (Fully On-Demand, Hybrid, or Fixed Route)
• Proposed updates to the Town of Cobourg Parking and Fire Route By-law
• $66,103.30 contract award for Fire Master Plan and Community Risk Assessment
• Declaration of surplus lands at 702 and 604 Daintry Crescent for park development

Council directed staff to implement a fully on-demand transit service (Option 1) and approved the purchase of two small Arboc 8m specialty vehicles at a total cost of $320,000, with a municipal contribution of $85,344. They also approved ending transit hours at 9:00 pm and reducing call centre hours to match Century Transportation's, saving about $49,000 annually. Staff were authorized to renegotiate the transit operations contract for the remaining two years.

• Approved fully on-demand transit service (Option 1)
• Approved purchase of two Arboc 8m vehicles for $320,000 total
• Approved ending transit hours at 9:00 pm (savings ~$20,000/yr)
• Approved reducing call centre hours to match Century Transportation (savings ~$29,000/yr)
• Authorized renegotiation of transit operations contract
• Approved parking exemption for George & Orange patio expansion (May-Oct 2022-2024)
• Authorized by-law for development agreement at 1144 Division Street (Super 8 Hotel)
• Awarded Fire Master Plan contract to EMG for $66,103.30

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically. The agenda is largely procedural, covering call to order, land acknowledgement, agenda approval, minutes, and standard items. The only substantive item is a closed session under the Municipal Act for a personal matter about an identifiable individual, specifically an employment discussion.

• Closed session under Section 239(2)(b) of the Municipal Act for employment discussion
• Approval of the May 5, 2022 agenda
• Traditional land acknowledgement of Williams Treaties First Nations

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is holding a hybrid meeting on May 4, 2022. The agenda consists of procedural items and includes a scheduled public tour of the Memorial Arena at 206 Furnace Street.

• Public tour of Memorial Arena at 206 Furnace Street from 2:00 p.m. to 4:00 p.m. and 7:00 p.m. to 9:00 p.m.

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is holding a hybrid meeting on May 4, 2022, from 2:00 to 4:00 p.m. The agenda is largely procedural, covering call to order, land acknowledgement, agenda approval, declarations of interest, minutes, delegations, communications, reports, new and unfinished business, and adjournment. Public tours of the arena at 206 Furnace Street are scheduled for 2:00–4:00 p.m. and 7:00–9:00 p.m. the same day.

• Public tour of Memorial Arena at 206 Furnace Street, 2:00–4:00 p.m. and 7:00–9:00 p.m.
• Hybrid meeting format (in-person and electronic)
• Traditional land acknowledgement for Williams Treaties First Nations

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is reviewing a proposed plan for the New Waterfront Nature Park in West Beach/Headland. Members will also discuss feedback from a workshop on Green Development Standards and review a presentation for the Heritage Advisory Committee.

• Decision on supporting the proposed plan for the New Waterfront Nature Park
• Discussion on making a submission regarding Green Development Standards (GDS)
• Review of draft presentation to the Cobourg Heritage Advisory Committee
• Status update on a presentation to the Accessibility Advisory Committee

The committee approved a draft presentation to the Heritage Advisory Committee with amendments, and voted to recommend that Council implement the proposed Waterfront Nature Park plan. They also agreed to decline an Enbridge Gas presentation and to provide comments on Green Development Standards.

• Approved draft presentation to Heritage Advisory Committee, as amended
• Approved motion recommending Council implement the Waterfront Nature Park plan as proposed by PARC
• Agreed to send a letter to Enbridge Gas declining their presentation offer
• Agreed to provide comments on Green Development Standards consultation

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss parks and recreation matters, including a Trails Master Plan update, a Waterfront Nature Park item, and a proposed play structure in McMurdo Park. The agenda is largely procedural, with routine approvals of agenda and minutes, plus reports and updates.

• Play Structure in McMurdo Park - delegation by Susie MacDonald
• Trails Master Plan Update - report by Director Geerts
• Waterfront Nature Park - report
• Memorial Arena Ad Hoc Committee Update - by Dora Body

The Parks and Recreation Advisory Committee approved a motion to recommend the name 'Waterfront Nature Park' for the West Headlands park, with signage, and to support in principle the Beach Recommendations report. They also discussed a request for a play structure in McMurdo Park, deferring it pending a neighbourhood survey. No other substantive decisions were made.

• Approved motion to recommend Waterfront Nature Park name with signage (carried)
• Approved motion to support Beach Recommendations report in principle (carried)
• Approved agenda and minutes as presented (carried)
• Adjourned meeting at 1:56 p.m. (carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is reviewing reports regarding a Social Media Request for Proposals (RFP) and PFWW. The meeting also includes standard procedural items such as agenda approval and land acknowledgement.

• Social Media RFP report

Transportation Advisory Committee

The Cobourg Transportation Advisory Committee is meeting electronically to handle routine business: approving the agenda and prior minutes, receiving updates from Public Works, Parking & Transit, and the Coordinator, and continuing unfinished business including a budget review, a draft terms of reference for a Zero Emission Vehicle sub-committee, a work plan presentation to Council, and a Bike for the Planet update. No decisions are listed beyond routine approvals.

• Approval of agenda and March 24, 2022 minutes
• Public Works update by Terry Hoekstra
• Parking & Transit update by Renee Champagne
• Budget review
• Zero Emission Vehicle Ad Hoc Committee draft terms of reference

The Transportation Advisory Committee approved the terms of reference for a Zero Emission Vehicle Ad Hoc Committee, with four members appointed. The committee also discussed budget strategy for active transportation and received updates on transit, parking, and road projects.

• Approved Zero Emission Vehicle Ad Hoc Committee Terms of Reference (carried)
• Approved agenda as presented (carried)
• Adopted minutes of March 24, 2022 (carried)

2022 Municipal Election Candidate Information Session

This is a candidate information session for the 2022 municipal election in Cobourg, ON. The agenda contains only procedural and technical details, with no substantive policy items or decisions listed.

Regular Council

The Town of Cobourg Council is reviewing several municipal items, including a $86,791.10 contract for pavement markings and a formal objection to Ontario's Bill 109. The meeting also covers heritage permit applications, tax rate authorizations, and various community proclamations.

• Approved $86,791.10 contract with Apex Pavement Markings Inc for waterborne paint
• Resolution to object to Ontario's Bill 109, More Homes for Everyone Act, 2022
• Authorization of 2022 tax rates and collection via By-law 024-2022
• Awarding of Victoria Park Food Truck RFP to K&A Personal Touch Catering and Hot Diggidy Dog
• Heritage permit applications for 216 King Street West and 301 Division Street

Council approved the single bid of $86,791.10 from Apex Pavement Markings Inc. for pavement marking, with a $32,000 fund transfer to complete all line painting in 2022. They also adopted the 2022 tax rate by-law, approved two heritage permits, and passed a resolution objecting to parts of provincial Bill 109. Several other motions and proclamations were carried.

• Approved $86,791.10 pavement marking contract to Apex Pavement Markings Inc. (carried)
• Approved $32,000 transfer from storm drain budget for line painting (carried)
• Adopted 2022 tax rate by-law 024-2022 (carried)
• Granted heritage permit HP-2022-010 at 216 King Street West (carried)
• Granted heritage permit HP-2022-009 at 301 Division Street (carried)
• Approved resolution objecting to parts of Bill 109, More Homes for Everyone Act (carried)
• Awarded Victoria Park food truck contracts to K an A Personal Touch Catering and Hot Diggidy Dog (carried)
• Proclaimed May 1-7, 2022 as Emergency Preparedness Week (carried)

Accessibility Advisory Committee

The committee will meet to discuss several accessibility-related items. The agenda includes discussions regarding Accessibility Week, the Cobourg Sleep Lab, and accessible taxi services.

• Discussion of Accessibility Week
• Review of Cobourg Sleep Lab accessibility issues
• Discussion regarding Accessible Taxi
• Review of Abilities Centre LEAD Process

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee will meet to discuss public engagement, a communications schedule, and a site visit. The committee will also review the Memorial Arena Work Plan dated April 14, 2022.

• Discussion on Public Engagement
• Discussion on Communications Schedule
• Discussion on Site Visit
• Review of Memorial Arena Work Plan

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to discuss a revised COVID-19 vaccination policy and the 2023 to 2026 strategic planning process. The agenda also includes reviews of March 2022 financials, the CEO report, and updates to the Occupational Health & Safety Policy.

• Review of revised COVID-19 Vaccination Policy
• Discussion of 2023 to 2026 Strategic Planning and staff survey results
• Review of March 2022 financial statements
• Review of revised Occupational Health & Safety Policy
• Approval of March 16, 2022 meeting minutes

Committee of Adjustment

The Committee of Adjustment is reviewing applications for property modifications and a land severance. The agenda includes requests for building additions, lot coverage changes, and the separation of a residential lot.

• Proposed severance of a 587.8 m2 residential lot from the south side of 257 Walton Street
• Minor variance at 217 Ruttan Terrace to increase permitted lot coverage from 35% to 38.4%
• Minor variance at 207 University Avenue to reduce a western interior side yard setback from 1.6 metres to 1.2 metres
• Requirement for a cash-in-lieu of parkland payment equal to 5% of the value of the subject lands for 257 Walton Street

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a proposed response to Ontario's Bill 109 (More Homes for Everyone Act, 2022), a site plan application for a six-storey apartment building at 431 Ontario Street, and the award of a food truck contract for Victoria Park. The agenda also includes presentations from the Cobourg Police Service and a delegation about the 2022 Ride for Rebound, plus several heritage permit applications and policy updates.

• Bill 109, More Homes for Everyone Act, 2022 – staff overview and draft resolution for council endorsement
• Site plan application for six-storey apartment building at 431 Ontario Street – deemed complete and referred for processing
• Award of Victoria Park food truck RFP to K A Personal Touch Catering and Hot Diggidy Dog for 3-year term with 2-year renewal option
• Heritage permits: 301 Division Street (HP-2022-009) and 216 King Street West (HP-2022-010)
• Pavement marking contract (CO-22-12 PWD) – single bid opened, award recommendation to come April 25

Cobourg Police Services Board

The Board will review several monitoring reports including human resources, policing operations, and financial updates. The agenda also includes a discussion on the 2022-2025 CPSB Strategic Plan.

• Review of 2022-2025 CPSB Strategic Plan
• Financial report to December 2021 and March 2022
• Report on fiscal responsibility in fleet management
• Chief's Monthly Report and swearing-in ceremony
• Approval of March 15, 2022, meeting minutes

Cobourg Police Services Board

This agenda for the Cobourg Police Services Board meeting on April 19, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine approvals, hear liaison reports, and receive a presentation on D&O insurance. The board will vote on approving the Shop2Win campaign and the purchase of planter boxes, information pillars, and postering boards. A closed session is scheduled for personal matters about an identifiable individual.

• Approval of Shop2Win campaign
• Purchase of planter boxes, information pillar(s), and postering boards
• Presentation on D&O insurance by Jonathan Wright of the Co-Operators
• Adoption of minutes from March 3 and March 10, 2022 meetings
• Closed session under Municipal Act s.239(2)(b) for personal matters

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to review updates on the 2022 EDIAC Dates of Significance Calendar and discuss upcoming projects. The agenda includes a video session regarding 2SLGBTQ+ learning and information sharing on the Ontario Anti-Racism Strategic Plan.

• Video session: Learning about 2SLGBTQ+
• Review of 2022 EDIAC Dates of Significance Calendar
• Information regarding Ontario Anti-Racism Strategic Plan public input
• Brainstorming for 2022 EDIAC projects
• Discussion on National Accessibility Awareness Week Wheels Walk attendance

Public Planning Meeting

The Town of Cobourg held a public planning meeting to review a Zoning By-law Amendment and a Draft Plan of Subdivision for the Cobourg Trails project. The agenda focuses on revising zone limits and regulations for Phases 2 through 7, including changes to yard setbacks and townhouse separation distances. The Draft Plan of Subdivision for Phase 2 proposes a minimum of 80 and a maximum of 114 dwelling units at the southwest corner of Brook Road North and Elgin Street East. Public submissions were received from residents regarding both applications.

• Zoning By-law Amendment for Cobourg Trails Phases 2 to 7 to increase maximum front yard from 5.0 m to 7.5 m and exterior side yard setback from 4.0 m to 7.5 m
• Zoning By-law Amendment to reduce soft landscape percentage in front yards from 40% to 30% and minimum driveway setback from 9.0 m to 7.0 m
• Zoning By-law Amendment to reduce separation distance between townhouse exterior walls from 5.0 m to 3.0 m and interior lot line from 1.5 m to 0.0 m
• Draft Plan of Subdivision for Cobourg Trails Phase 2 permitting 80 to 114 single detached and townhouse dwelling units
• Written submissions received from Miriam Mutton and Laszlo and Jill Jankovich

The Public Planning Meeting was held to discuss proposed zoning by-law amendments and a draft plan of subdivision for Cobourg Trails Phases 2 to 7. No decisions were made; staff noted a report will be brought to Council at a later date. Public submissions raised concerns about traffic, infrastructure, and property impacts.

• No formal decisions made; meeting was informational and adjourned

Cobourg Heritage Advisory Committee

The committee is reviewing heritage permit applications for alterations at 216 King Street West and 301 Division Street. The agenda also includes discussions regarding a land severance at 257 Walton Street.

• Heritage Permit HP-2022-010: proposed alterations to a rear secondary elevation addition at 216 King Street West
• Heritage Permit HP-2022-009: conversion of a law office to a physiotherapy clinic at 301 Division Street
• Proposed land severance at 257 Walton Street (File No. B-02-22)
• Discussion on North-East Quadrant Future Development

The Cobourg Heritage Advisory Committee approved two heritage permit applications: one for alterations at 216 King Street West and another for converting a law office to a physiotherapy clinic at 301 Division Street. The committee also recommended that Council consider adding a cultural heritage landscape study to the Heritage Master Plan and fund it in the 2023 budget, and recommended that Council include proposed graffiti-removal language from the Ontario Heritage Planners Network in the town's graffiti policy.

• Approved Heritage Permit HP-2022-010 for alterations at 216 King Street West, with conditions (carried)
• Approved Heritage Permit HP-2022-009 for alterations at 301 Division Street (carried)
• Recommended Council consider a cultural heritage landscape study in the Heritage Master Plan (carried)
• Recommended Council fund the cultural heritage landscape study in the 2023 budget (carried)
• Recommended Council include OHPN graffiti-removal language in the town's graffiti policy (carried)

Memorial Arena Ad Hoc Committee

The committee discussed plans for public engagement on the future of the Memorial Arena, including a Bang the Table survey and stakeholder presentations. They agreed on survey questions and set a timeline to finalize and launch the survey by the end of April. No formal decisions were made on the arena's future use.

• Approved agenda as presented
• Adopted minutes of March 23, 2022
• Agreed to add racquet sports to the list of needs in the survey
• Agreed to schedule a facility tour mid-survey timeline

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee is meeting to discuss several items, including an update on the Energy Star benchmarking tool for municipal buildings, debrief on job descriptions for two new positions, and next steps for a Zero Vehicle Emission Subcommittee. They will also decide whether to respond to Enbridge regarding a motion to phase out gas-fired electricity generation by 2030, and receive updates on presentations to other advisory committees.

• Update on Energy Star benchmarking tool for municipal buildings (report 079-22)
• Discussion of job descriptions for two new positions in Cobourg
• Status update on Zero Vehicle Emission Subcommittee and terms of reference
• Decision on response to Enbridge regarding motion to phase out gas-fired electricity by 2030
• Update on presentations to Heritage and Accessibility Advisory Committees

The committee discussed the Enbridge Gas presentation and agreed to respectfully decline the offer, with a letter to be drafted. They also reviewed job descriptions for two new positions, with concerns raised about titles and duties, and discussed the Zero Vehicle Emission Sub-Committee's terms of reference. No formal votes were taken on these items; the only motions were to approve the agenda and adopt the previous minutes.

• Agenda approved as presented
• Minutes of March 2, 2022 adopted as presented
• Agreed to decline Enbridge Gas offer and send a letter (no formal vote)
• Discussed job descriptions for two new positions; no decision made
• Discussed Zero Vehicle Emission Sub-Committee terms of reference; no decision made

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to discuss and receive updates on several park and recreation projects, including beach recommendations, the Victoria Square project, West Headlands, and a youth presentation. The agenda is largely informational, with reports and updates rather than major decisions.

• Beach recommendations from Teresa Behan, Manager of Recreation and Waterfront Operations
• Victoria Square project presentation from April 2021
• West Headlands park plan by Richard Pope
• Daintry Park update with analysis
• St. Mary Catholic Secondary School youth presentation

Regular Council

Cobourg Council will consider several motions from the Committee of the Whole, including awarding a $2.6 million construction contract for Burke, Blake, Victoria and Albert streets, approving three heritage permits, and authorizing a $1 taxi fuel surcharge. They will also vote on by-laws to delegate authority during the lame-duck period, consent to a lease assignment, accept a Green Municipal Fund grant, appoint an interim fire chief, and amend the taxicab by-law.

• Award contract CO-22-01 to Behan Construction Ltd. for $2,605,936.10 for Burke, Blake, Victoria and Albert Street construction
• Grant heritage permits for 10-14 King St. E, 127-129 King St. W and 209 Hibernia St, and 236-250 Division St
• Authorize $1.00 taxi fuel surcharge for 7 months or until gas drops to $1.40
• Approve $454,000 commitment for Active Transportation Fund application
• Adopt by-laws including interim fire chief appointment and lease assignment for 388 William St

Council awarded the Burke, Blake, Victoria and Albert Street construction contract (CO-22-01 DPW) to Behan Construction Ltd. for $2,605,936.10 including HST, funded by the approved 2022 engineering capital projects. Council also approved consolidating the capital budgets for these projects in the amount of $3,025,000. Councillor Nicole Beatty declared a conflict of interest on this item as she resides on Burke Street and did not participate.

• Awarded $2,605,936.10 street construction contract to Behan Construction Ltd. (carried)
• Approved consolidation of $3,025,000 capital budgets for Burke, Blake, Victoria, Albert Street projects (carried)
• Granted Heritage Permit HP-2022-005 for façade restorations at 10-14 King St. W (carried)
• Granted Heritage Permit HP-2021-025 for demolition at 127-129 King St. W and 209 Hibernia St (carried)
• Granted Heritage Permit HP-2022-004 for façade restorations at 236, 246, 250 Division St (carried)
• Authorized $1.00 taxi fuel surcharge for 7 months or until gas drops to $1.40/L (carried)
• Awarded $113,568.50 Nagle Road Interchange environmental studies to Stantec Consulting Ltd. (carried)
• Approved updated COVID-19 Vaccination Policy (carried)

Committee of the Whole

The Committee of the Whole is meeting to consider several staff recommendations, including awarding a $2.6 million construction contract for Burke, Blake, Victoria, and Albert Streets, authorizing environmental studies for the Nagle Road Interchange, and approving a COVID-19 vaccination policy update. Council will also hold a closed session to discuss personnel matters and potential property acquisitions. The meeting includes routine items such as receiving reports on provincial funding and lease assignments.

• Award contract CO-22-01 DPW to Behan Construction Ltd. for $2,605,936.10 for Burke, Blake, Victoria, and Albert Street construction
• Award environmental studies for Nagle Road Interchange to Stantec Consulting Ltd. for $113,568.50
• Approve updated COVID-19 Vaccination Policy for Town staff
• Authorize agreement for Green Municipal Fund grant for Green Energy Retrofit Feasibility Study
• Discuss potential property acquisition and personnel matters in closed session

Transportation Advisory Committee

The Transportation Advisory Committee will discuss updates regarding public works, parking, transit, and the Bike for the Planet initiative. The committee is also scheduled to review the budget and the draft Terms of Reference for the Zero Emission Vehicle Ad Hoc Committee.

• Review of Zero Emission Vehicle Ad Hoc Committee Terms of Reference
• Budget Review
• Public Works Update
• Parking & transit Update
• Bike for the Planet Update

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee will discuss the public engagement process and potential partnerships for arena development. The meeting includes reports on arena operational costs, a review of major town projects, and an update on the arena work plan.

• Discussion on public engagement process for Memorial Arena
• Review of Memorial Arena operational costs summary
• Presentation of CCC Campus Master Plan final report
• Update on Memorial Arena Work Plan and assessment of potential future uses
• Status update on affordable housing targets/initiatives

The Memorial Arena Ad Hoc Committee discussed the public engagement process for the arena project, classifying it as Level 1 high community impact. They agreed to include all listed options in the work plan, attach reviewed reports and contracts, and advertise in the Northumberland News and social media. Several items were deferred to the next meeting, including partnership types, affordable housing status, and the CCC Campus Plan. No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda for March 23, 2022 (carried)
• Adopted minutes from March 9, 2022 (carried)
• Agreed to include all listed options in the work plan for public engagement
• Agreed to attach all reviewed reports and contracts to Engage Cobourg project
• Agreed to advertise project in Northumberland News and social media
• Deferred discussion on potential partnerships to next meeting
• Deferred affordable housing status report to next meeting
• Deferred CCC Campus Plan review to next meeting

Committee of Adjustment

The Committee of Adjustment is considering minor zoning variances for an industrial development at 560 Thompson Street. The meeting also includes a proposal for a small land severance at 257 Fred Pratt Street.

• Proposed industrial development variances at 560 Thompson Street to reduce rear yard setback and increase open storage
• Proposed lot severance of 15.7 m2 from 257 Fred Pratt Street to be merged with 261 Fred Pratt Street

The Committee of Adjustment approved minor variances to Zoning By-law No. 085-2003 for a phased industrial development at 560 Thompson Street, reducing the rear yard setback from 7.5 to 3.0 metres and increasing open storage from 20% to 29%. Approval is subject to site plan approval and agreement, including screening of open storage from Thompson and Dodge Streets. The committee also approved a lot addition of 15.7 m² from 257 Fred Pratt Street to be merged with 261 Fred Pratt Street, subject to conditions. Both motions were carried.

• Approved variances for 560 Thompson St: rear yard setback reduced to 3.0m, open storage increased to 29% (carried)
• Approved lot addition of 15.7 m² from 257 Fred Pratt St to merge with 261 Fred Pratt St (carried)

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to decide on two applications: minor variances for a phased industrial development at 560 Thompson Street, and a lot addition (severance) at 257-261 Fred Pratt Street. The meeting also includes adoption of previous minutes and standard procedural items.

• Minor variances at 560 Thompson Street: reduce rear yard setback from 7.5m to 3.0m and increase open storage from 20% to 29%
• Lot addition of 15.7 m² from 257 Fred Pratt Street to merge with 261 Fred Pratt Street
• Conditions for 560 Thompson include site plan approval, screening/fencing, and no cost to municipality
• Adoption of minutes from February 15, 2022 meeting

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is reviewing several heritage permit applications. These include a proposal for demolition and redevelopment at 127-129 King Street West and 209 Hibernia Street, as well as restoration projects on Division Street and King Street East.

• Demolition of mixed-use buildings at 127-129 King St. W and 209 Hibernia St.
• Facade restorations for 236, 246, and 250 Division Street
• Facade restorations for 10-14 King Street East

Cobourg Public Library Board

The Board will review the CEO report, February financial statements, and performance indicators. The meeting also includes a discussion regarding a Memorandum of Understanding between the Town of Cobourg and the Library.

• Review of February 2022 financials
• Discussion of MOU between Town of Cobourg and Cobourg Public Library
• CEO report and monthly statistics review

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is meeting electronically to discuss accessibility-related items, including an update from staff, a proposed accessibility ramp at 860 William St, and feedback on on-demand transit. The committee will also consider supporting a parking rate proposal for accessible permits and a budget for refreshments during Accessibility Week.

• Accessibility update from Brent Larmer, Director Legislative Services/Municipal Clerk (verbal)
• Accessibility ramp at 860 William St - Northumberland County (presented by Kaveen Fernando, Planner I)
• Proposed budget for refreshments at Accessibility Week
• On-demand transit feedback on comingling of buses
• Support for Accessibility Permit and Parking Rates in Parking Rate Increase Proposal

The Accessibility Advisory Committee supported the proposed Accessibility Permit and Accessibility Parking Rates as outlined in the Parking Rate Increase Proposal. It also approved a motion asking Council to set aside a budget for refreshments during Accessibility Week (May 30 - June 3). An accessibility update and the Abilities Centre LEAD process update were referred to the next meeting.

• Supported Accessibility Permit and Accessibility Parking Rates (carried)
• Approved motion for Council to set aside refreshment budget for Accessibility Week (carried)
• Referred accessibility update to next meeting
• Referred Abilities Centre LEAD process update to next meeting

Cobourg Police Services Board

The Board will review several annual reports including use of force, discipline of members, and workplace violence prevention. The meeting also includes a presentation of the 2021 Annual Report and a recognition of Chief VandeGraaf's 30 years of service.

• Presentation of 2021 Annual Report
• Recognition of Chief VandeGraaf for 30 Year Policing Exemplary Service Medal
• Review of 2022 Use of Force Board Report
• Review of 2022 Discipline of Members Board Report
• Review of January 2022 Monthly Operational Report

Regular Council

Cobourg Council will consider several staff reports and motions, including awarding a fire hall renovation contract, approving a taxicab fare increase, and endorsing various operational budgets and contracts. The meeting includes a closed session for personnel matters, a land purchase discussion, and citizen appointment applications. Council will also vote on several by-laws, including appointing an interim fire chief.

• Award Dalren Limited $281,000 for Fire Hall Renovation (total project $340,050)
• Approve taxicab fare increase and by-law amendment
• Award e-permitting solution to Cloudpermit for $61,966
• Approve $79,113 for Archimedes pump repair at Water Pollution Control Plant #1
• Award biosolids haulage contract to GFL at $12.75/m3 (2022) and $13.10/m3 (2023)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management approved a contract with Green Pro Property Services. The agreement covers waste and litter pick-up services in the downtown core.

• Approval of Green Pro Property Services contract for $904.00 per month, including HST
• Contract includes regular waste/litter pick-up and event support with additional fees for dumping and special events

The Downtown Business Improvement Area Board of Management approved a one-year contract with Green Pro Property Services for waste and litter pick-up in the downtown core, starting March 15, 2022, at $904.00 per month including HST, with additional fees for dumping and special events. The motion was carried. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved Green Pro Property Services contract for waste and litter pick-up, $904.00/month including HST, from March 15, 2022 to March 15, 2023 (carried)

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee will discuss operational cost summaries and a work plan update. Members will also brainstorm potential partnerships for the development of the arena.

• Memorial Arena Operational Costs Summary report
• Memorial Arena Work Plan Update
• Brainstorming session on potential development partnerships

The committee reviewed the Memorial Arena operational costs from the approved 2022 budget and directed staff to separate cost data for Jack Heenan and the arena. It also discussed population statistics and updated its work plan, adding items for future agendas. No final decisions were made on arena use or partnerships.

• Approved agenda as presented (carried)
• Adopted minutes of February 23, 2022 (carried)
• Directed staff to provide separate cost lists for Jack Heenan and Memorial Arena
• Councillor Chorley to request updated population statistics from Town Clerk
• Work plan to be updated and attached to March 23, 2022 agenda
• Draft report on Project Management Approach moved to June 2022
• Added affordable housing targets discussion to next agenda
• Added public engagement to top of next agenda

Committee of the Whole

The Committee of the Whole is reviewing updates on harbour rehabilitation and East Pier revitalization. The agenda also includes approvals for e-permitting software, biosolids hauling contracts, and pump repairs.

• Approval of $61,966 for Cloudpermit e-permitting solution
• Biosolids Haulage Contract award to GFL at $191,250 for 2022
• $79,113 approval for Archimedes (South) Pump repair at Plant 1
• Review of Northam Industrial Park 2022 Operating & Capital Budget
• Presentation on Cobourg Harbour Infrastructure Repairs status

Council received several reports and approved the Northam Industrial Park 2022 Operating & Capital Budget, awarded an e-permitting solution to Cloudpermit for $61,966, and approved a biosolids haulage contract with GFL. Council also directed staff to conduct a formal review of Council remuneration for the 2022-2026 term, including engaging a compensation specialist at a maximum cost of $5,000, with recommendations due June 20, 2022. Additionally, Council authorized the CAO to appoint an interim Fire Chief and begin recruitment for a new Fire Chief.

• Approved Northam Industrial Park 2022 Operating & Capital Budget
• Awarded e-permitting solution to Cloudpermit for $61,966
• Awarded Biosolids Haulage Contract to GFL at $12.75/m3 (2022) and $13.10/m3 (2023)
• Approved $79,113 for Archimedes (South) Pump repair at Plant #1
• Directed formal review of Council remuneration for 2022-2026 term, with compensation specialist up to $5,000
• Authorized CAO to appoint interim Fire Chief and recruit new Fire Chief
• Authorized preparation of by-law to delegate authority for wastewater/stormwater funding agreement
• Authorized preparation of by-law for severance agreement at 1006 Ontario Street

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine business: approving the agenda and minutes, receiving reports on sustainability, treasurer, marketing, events, beautification, and administration, plus liaison and council updates. They will also discuss proposed revisions to 2022 meeting dates, proposed events, a cargo bins quote, and an unfinished item on the Cobourg DBIA MOU. No decisions are listed in the agenda itself.

• Proposed revision of 2022 meeting dates
• Cargo bins quote
• Proposed events
• Street maintenance
• Cobourg DBIA MOU (unfinished business)

The DBIA Board approved a street maintenance contract with Pro Green at $50/hour for four hours per week, totaling $200 weekly, to be reviewed at a special meeting. The board also moved regular 2022 meetings to the second Thursday of each month. No other formal decisions were made; remaining items were updates or discussions.

• Approved street maintenance contract with Pro Green at $50/hour, 4 hours/week, $200 weekly (carried)
• Approved moving 2022 regular meetings to second Thursday of each month (accepted)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee will elect new officers and review several environmental reports. The meeting includes a presentation from Enbridge Gas regarding zero carbon initiatives.

• Election of committee Chair and Vice-Chair
• Enbridge Gas presentation on zero carbon initiatives and programs
• Review of draft motion to use EnergyStar Portfolio Manager tool for Cobourg buildings
• Review of draft 2022 SCEAC Work Plan
• Review of draft 2021 Annual Report

The committee re-elected Minnie de Jong as Chair and Tony Pitts as Vice-Chair, and approved the agenda and minutes. Members heard a presentation from Enbridge Gas on zero-carbon initiatives and discussed several items, including promoting the carbon footprint calculator, edits to the ICSP/GDS/retrofit pilot update, and the 2022 work plan. The 2021 annual report was agreed to with minor edits, and the chair will forward the work plan to Council.

• Re-elected Minnie de Jong as Chair (carried)
• Re-elected Tony Pitts as Vice-Chair (carried)
• Approved agenda as presented (carried)
• Adopted minutes as presented (carried)
• Agreed to 2021 annual report with minor edits
• Agreed to forward 2022 work plan to Council
• Adjourned meeting at 3:00 PM (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss routine business, including approving the agenda and minutes. The main substantive item is a presentation on the East Pier revitalization project, along with updates on COVID-19 regulations, D'Aintry Park, the Memorial Arena Ad Hoc Committee, and a work plan review.

• East Pier Revitalization presentation
• COVID-19 Regulations Update by Director Geerts
• D'Aintry Park Update by Director Geerts
• Memorial Arena Ad Hoc Committee Update by Dora Body
• Work Plan Review by Beth Bellaire

The Parks and Recreation Advisory Committee met March 1, 2022, and approved the agenda and February minutes. Members discussed the East Pier Revitalization presentation, raising concerns about parking, safety, and design, and received updates on COVID-19 regulations, D'Aintry Park, and the Memorial Arena. The committee added the Tree and Bench Recognition Program, Victoria Square project, and a youth presentation to its work plan.

• Approved agenda as presented
• Adopted February 1, 2022 minutes
• Added West Headlands to April agenda
• Added Tree and Bench Recognition Program to work plan as complete
• Agreed to invite St. Mary's high school to April meeting
• Added Victoria Square project to April agenda

Special Council

This special meeting of the Cobourg Council is scheduled for February 28, 2022. The agenda consists of procedural items and a request to enter a closed session to discuss personal matters about an identifiable individual.

• Closed session regarding personal matters about an identifiable individual, including municipal or local board employee

The special council meeting was called to order, included a land acknowledgement, and moved into closed session to discuss a personal matter about an identifiable individual under the Municipal Act. No substantive decisions were made in open session; the meeting adjourned after returning to open session.

• Moved into closed session under Section 239(2)(b) (carried)
• Adjourned meeting at 2:59 PM (carried)

Transportation Advisory Committee

The Transportation Advisory Committee is holding a routine meeting with agenda items for approving the agenda, adopting prior minutes, and receiving updates from staff on public works, transit, and parking. No major decisions or public hearings are listed; the agenda is largely procedural.

• Adoption of January 27, 2022 minutes
• Public Works update by Terry Hoekstra
• Transit & Parking update by Renee Champagne
• Zero Emissions Sub-Committee TOR update
• Bike for the Planet motion to Council discussion

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting electronically to discuss a draft workplan for 2022 and review arena studies from other municipalities, along with several Town of Cobourg planning documents. The agenda includes routine items like approving minutes and declarations of interest. No decisions are listed; the meeting appears focused on discussion and information gathering.

• Draft Memorial Arena Work Plan 2022
• Arena studies from North Dumfries, Penetanguishene, Sarnia, and Sudbury
• Town of Cobourg Strategic Plan 2019-2022 midterm review
• Town of Cobourg Cultural Master Plan
• Tannery District Master Plan and public meeting presentation

The Memorial Arena Ad Hoc Committee discussed a draft workplan and reviewed arena studies from other municipalities, along with Town plans. They directed staff to add items to the workplan, including AODA legislation and rankings for SWOT analysis, and to seek cost summaries. No formal decisions were made; the meeting was procedural and informational.

• Approved agenda as presented
• Adopted minutes from February 8 and 14, 2022
• Directed adding food services to Market Hall and soccer facility to recreational uses in workplan
• Directed adding AODA legislation to constraints section
• Directed moving financial bullet under Deliberations heading
• Councillor Chorley to request operational cost summary from Finance
• Director Geerts to ask about Pinchin report completion

Regular Council

Cobourg Council will consider several motions from the Feb. 14 Committee of the Whole, including approving parking rate increases for 2022-2024, purchasing two diesel generators for $317,044, and approving $102,623.96 in property tax reductions. The agenda also includes adopting minutes from previous meetings, receiving committee reports, and a confirmatory bylaw.

• Parking rate increase proposal for 2022, 2023, 2024
• Purchase of two diesel generators for $317,044
• Property tax reductions totaling $102,623.96
• Award HVAC replacement contract to Carmichael Engineering Ltd for $27,424.32
• Accelerate hiring of Manager of Economic Development to April 18, 2022, at $30,000 cost

Council approved several expenditures and policy changes, including $317,044 for two diesel generators for the water pollution control plant, $27,424.32 for HVAC units at the public library, and $102,623.96 in property tax reductions for 2021. They also authorized an accelerated hiring date for the Manager of Economic Development, approved parking rate increases for 2022-2024, and endorsed participation in a women in local leadership program.

• Approved $317,044 for two diesel generators for WPCP #2 (carried)
• Awarded $27,424.32 HVAC replacement contract to Carmichael Engineering Ltd (carried)
• Approved $102,623.96 in property tax reductions for 2021 (carried)
• Authorized new start date of April 18, 2022 for Manager of Economic Development (carried)
• Approved parking rate increases for 2022, 2023, 2024 (carried)
• Approved purchase of fire pickup truck replacement for $65,463.93 (carried)
• Endorsed participation in FCM PMI-WILL program (carried)
• Approved HR policy updates for Driver's License and Police Record Checks (carried)

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to discuss routine business, including approving the January minutes, receiving the CEO report and January financials, and reviewing a draft vaccination policy and draft by-laws. The board will also discuss a memorandum of understanding with the Town of Cobourg and correspondence from the Canada Revenue Agency.

• Draft vaccination policy for library staff
• Draft by-laws (policy 5.1) review
• January 2022 financials and funds summary
• CEO report with performance indicators and monthly statistics
• MOU between Town of Cobourg and Cobourg Library

Cobourg Police Services Board

The Cobourg Police Services Board is meeting electronically to receive the Chief's reports, including a proposed 2022 renovation project and an organizational re-alignment. The board will also review a procedural policy, consider renewing its CAPG membership, and may enter closed session for matters involving public security, litigation, financial, or personal matters.

• 2022 Renovation Proposal - board asked to approve renovation project
• Organizational Re-structure - Board Report on 2022 Organizational Re-Alignment
• CAPG Membership Renewal - approval of annual membership
• Procedural Policies Manual - review of article 12 on board meeting agenda
• Closed session under Police Services Act for litigation, financial, and personal matters

Committee of Adjustment

The Committee of Adjustment is considering minor variances for two development projects in Cobourg. The proposals include a mixed-use development at 22-36 Queen Street and an increase in dwelling units for Block 95 of the East Village subdivision.

• Mixed-use development at 22 and 36 Queen Street to permit a 4-storey building and reduced side yard setback
• Variance for Block 95 East Village to increase total dwelling units from 20 to 32
• Adoption of meeting minutes from January 25, 2022

The Committee of Adjustment approved minor variances for a mixed-use development at 22 and 36 Queen Street, including a reduced side yard setback and an increased building height to 4 storeys, subject to conditions. It also approved a variance to allow 32 dwelling units on Block 95 of Registered Plan 39M-875, up from the permitted 20, also with conditions. Both approvals require site plan approval and a registered development agreement before building permits are issued.

• Approved minor variances for 22 and 36 Queen Street, including a 0.0 metre east side yard setback and a 4-storey height, subject to conditions.
• Approved a minor variance for Block 95 to allow 32 dwelling units (16 per building), up from the permitted 20, subject to conditions.
• Adopted the minutes from the January 25, 2022 meeting as presented.

Memorial Arena Ad Hoc Committee

The Memorial Arena Ad Hoc Committee is meeting electronically to handle routine procedural items: approving the agenda, declarations of interest, and scheduling a site tour of the Memorial Arena at 206 Furnace Street. The next meeting is set for February 23, 2022. No substantive decisions or discussions are listed.

• Site tour of Memorial Arena, 206 Furnace Street
• Next meeting scheduled for February 23, 2022

Committee of the Whole

The Committee of the Whole is reviewing several municipal items, including a proposal for parking rate increases through 2024. The agenda also includes approvals for library HVAC replacements and the purchase of diesel generators for a water plant.

• Approval of parking rate increases for 2022, 2023, and 2024
• Purchase of two diesel generators for WPCP Plant #2 for $317,044
• Contract award to Carmichael Engineering Ltd for library HVAC units at $27,424.32
• Approval of property tax reductions totaling $102,623.96
• Accelerated hiring date for Manager of Economic Development to April 18, 2022

Council approved the parking rate increase proposal, including rate hikes for 2022, 2023, and 2024, and directed staff to prepare a report on implementing an Administrative Monetary Penalty System for parking disputes. Council also approved several other items, including the early hiring of a Manager of Economic Development, a contract for HVAC unit replacement at the library, property tax reductions, and the purchase of generators for the water pollution control plant. All motions were carried.

• Approved parking rate increases for 2022, 2023, and 2024, and directed staff to report on an Administrative Monetary Penalty System.
• Authorized the new start date for the Manager of Economic Development to April 18, 2022, at a cost of $30,000.
• Awarded a contract to Carmichael Engineering Ltd for HVAC unit replacement at the Cobourg Public Library for $27,424.32.
• Approved property tax reductions totaling $102,623.96 for 2021, shared among Town, County, and Education.
• Approved participation in the FCM Women in Local Leadership program.
• Approved two Human Resources policies: Driver's License and Abstract, and Police Record Checks.
• Approved the purchase of two diesel generators from Sommers Generator Systems for $317,044.
• Authorized a Development Charge Credit Agreement with New Amherst Ltd and approved job title revisions in Public Works.

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting to review the 2022 EDI workplan and brainstorm upcoming projects. The agenda includes a presentation on gender equity in municipalities and an update from the Director of Legislative Services.

• Presentation: Gender Equity in Municipalities
• EDI Update from Brent Larmer, Director Legislative Services/Municipal Clerk
• Review of 2022 Dates of Significance Calendar
• Discussion of Newcomers Town of Cobourg Virtual Tour GIS idea
• Brainstorming for 2022 EDIAC Projects

Memorial Arena Ad Hoc Committee

The committee is reviewing the February 2018 Pinchin condition assessment for the Memorial Arena. Members will also discuss existing lease agreements and engage in a brainstorming session to identify community needs and create a workplan.

• Review of Memorial Arena Pinchin Condition Assessment (February 2018)
• Review of existing Memorial Arena lease agreements, including 206 Furnace St solar agreement
• Review of Jack Heenan Arena Lease Agreement (Bylaw 066-2019)
• Discussion regarding Terms of Reference Amendment 072-2021
• Committee brainstorming session to identify community needs

The Memorial Arena Ad Hoc Committee appointed Councillor Beatty as Vice-Chair and reviewed the arena's condition report, noting it was built in 1949 and closed due to low use. The committee outlined a workplan including a SWOT analysis, public engagement, and a tour, aiming to recommend options to Council by June/July. No final decisions on the arena's future were made.

• Appointed Councillor Beatty as Vice-Chair (carried)
• Approved agenda with addition of vice-chair election (carried)
• Scheduled arena tour for February 14 at 2:00 p.m.
• Agreed to meet every two to three weeks

Public Meeting

The Town of Cobourg is presenting proposed changes to parking rates, fines, and infrastructure for the Waterfront and Downtown areas. The meeting aims to share details regarding budget impacts and new permit options with the public.

• Proposed rate increases for waterfront and downtown parking
• Changes to parking ticket fines
• Expansion of existing paid parking areas at the Waterfront
• Introduction of new Waterfront daily and resident seasonal passes
• New resident accessible parking permits for both Waterfront and Downtown

This was a public meeting to present proposed parking changes for Cobourg's Waterfront and Downtown areas, including rate increases, fine changes, new paid areas, and passes. No decisions were made; the proposal will be considered at the February 14, 2022 Committee of the Whole meeting.

• No decisions made; meeting was informational only
• Adjourned meeting at 6:09 PM (moved by Councillor Bureau, carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will review several departmental reports including sustainability, treasurer, and marketing updates. The board is also scheduled to consider appointing Keith Herring as the Vice Chair.

• Appointment of Keith Herring as Vice Chair
• Review of cargo bin quotes
• Discussion on twinkle lights
• Sustainability, Treasurer, and Administrator reports
• Closed session regarding personal matters about identifiable individuals

The Downtown Business Improvement Area Board of Management met electronically and approved the agenda and previous minutes. The board appointed Keith Herring as Vice Chair. Reports were received on sustainability, marketing, beautification, and administration, with no major decisions made beyond the appointment.

• Approved agenda as presented (carried)
• Adopted January 6, 2022 minutes (carried)
• Accepted reports for information (carried)
• Appointed Keith Herring as Vice Chair (carried)
• Met in closed session per Municipal Act s.239(2)(b) (carried)

Sustainability and Climate Emergency Advisory Committee

The Sustainability and Climate Emergency Advisory Committee will elect a Chair and Vice-Chair. Members will also debrief on Council decisions regarding the Tannery District plan and climate adaptation motion.

• Election of committee Chair and Vice-Chair
• Presentation on Energy Benchmarking for Cobourg Town Buildings
• Review of carbon footprint calculator instructions for the town website
• Debrief on Council decision regarding Tannery District Sustainable Neighbourhood Master Plan
• Review of 2022 Work Plan priorities

The committee approved the Carbon Footprint Calculator Instructions and Climate Emergency Information for use on the Town's website, with content to be reviewed by Communications. They also deferred the election of committee officers to the next meeting and discussed energy benchmarking, with a draft motion to council planned.

• Approved Carbon Footprint Calculator Instructions (carried)
• Approved Climate Emergency Information (carried)
• Deferred election of committee officers to March 2, 2022 (carried)
• Adopted minutes of December 1, 2021 (carried)
• Agreed to prepare draft motion on energy benchmarking for council

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting electronically to hold elections, review the agenda, and discuss new and unfinished business, including a By-Law Review Committee and 93 Albert Street. The agenda is largely procedural, with no detailed reports or decisions listed.

• Elections for committee positions
• Discussion of By-Law Review Committee
• Discussion of 93 Albert Street

The Cobourg Heritage Advisory Committee held an organizational meeting, electing Graham Andrews as Chair and Ken Bagshaw as Vice-Chair for 2022. Members Bryon McMillan and Felicity Pope were appointed to the Heritage By-law Review Sub-Committee, with Councillor Nicole Beatty also serving. The committee discussed next steps for the 93 Albert Street property to prevent further disrepair, but no formal decisions were made on that matter.

• Elected Graham Andrews as Chair for 2022 (carried)
• Elected Ken Bagshaw as Vice-Chair for 2022 (carried)
• Approved the February 2, 2022 agenda as presented (carried)
• Appointed Bryon McMillan and Felicity Pope to the Heritage By-law Review Sub-Committee

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to discuss several items, including a natural heritage report for the Cobourg Boardwalk West Headlands, public engagement for the East Pier, and a council motion regarding Daintry Crescent Park. The agenda includes standard procedural items like approval of minutes and declarations of interest.

• Beacon Environmental presentation on Cobourg Boardwalk West Headlands Natural Heritage Report
• Discussion of Cobourg Boardwalk West Headlands Natural Heritage Report (large report available on request)
• East Pier Public Engagement update
• Council motion recommending Daintry Crescent Park be rezoned as parkland and upgraded for accessibility
• Council motion prioritizing Recognition Display Policy based on delegation from Cobourg and District Sports Hall of Fame

The Parks and Recreation Advisory Committee reviewed the Cobourg Boardwalk West Headlands Natural Heritage Report and agreed that the completed Boardwalk Replacement Design will be forwarded to the committee for review. Council approved the committee's recommendation to rezone Daintry Crescent Park as parkland, conduct an accessibility audit, and draft a plan for upgrades. The committee also scheduled the East Pier public engagement presentation for March 7 and invited the new Director of Community Services to the next meeting.

• Approved agenda as amended (add invite to Director of Community Services)
• Adopted January 11, 2022 minutes as amended (add Mayor Henderson, change Emerald Ash to Ash)
• Boardwalk Replacement Design to be forwarded to PRAC for review
• East Pier consultants to present at Council on March 7, 2022
• Invited new Director of Community Services to March 1 PRAC meeting
• Council approved Daintry Crescent Park rezoning and accessibility audit (reported)

Regular Council

Cobourg Council will consider several motions and by-laws, including a zoning amendment to permit a medical clinic at 1005 Elgin Street West, a development agreement for 1025 Elgin St W, and a parking rate increase proposal. The meeting includes a closed session for personal matters, legal advice, and land acquisition discussions.

• By-law 008-2022: amend Zoning By-law 85-2003 to permit medical clinic use at 1005 Elgin Street West
• By-law 007-2022: authorize development agreement with Tri Bate Asset Management Corp and Lakefront Utility Services Inc. for 1025 Elgin St W
• Motion: direct staff to hold public meeting on parking rate increases on Feb 7, 2022
• Motion: authorize hybrid meetings for committees and live streaming of committee meetings
• Heritage permit HP-2022-001 for roof replacement at 169 Hibernia Street

Council adopted a zoning by-law amendment to permit a medical clinic use at 1005 Elgin Street West (Fleming Building), with Councillor Burchat declaring a conflict. Council also approved a development agreement for 1025 Elgin St W, granted a heritage permit for 169 Hibernia Street, and directed staff to hold a public meeting on proposed parking rate increases. Several other administrative and advisory committee items were carried.

• Adopted by-law 008-2022 amending zoning to permit medical clinic at 1005 Elgin St W (carried)
• Authorized development agreement for 1025 Elgin St W with Tri Bate Asset Management Corp and Lakefront Utility Services Inc. (carried)
• Granted Heritage Permit HP-2022-001 for roof/siding replacement at 169 Hibernia Street (carried)
• Directed staff to hold public info meeting on parking rate increases Feb 7, 2022 (carried)
• Authorized hybrid meeting format and live streaming for committee meetings (carried)
• Appointed Barbara Wigmore to Cobourg Heritage Advisory Committee (carried)
• Adopted by-law 009-2022 licensing model dwelling units/sales trailers (carried)
• Accepted resignations from EDI Advisory Committee members; positions to be advertised (carried)

Transportation Advisory Committee

The Transportation Advisory Committee is meeting to elect a Chair and Vice-Chair, adopt previous minutes, and receive updates on public works, transit and parking, and the coordinator's report. They will also discuss the Electric Vehicle Sub-Committee's terms of reference and a work plan update for presentation to Council.

• Election of Chair and Vice-Chair
• Adoption of December 15, 2021 minutes
• Public Works Update by Terry Hoekstra
• Transit & Parking Update by Renee Champagne
• Electric Vehicle Sub-Committee Terms of Reference update

The Transportation Advisory Committee re-elected Randy Curtis as Chair and Bruce Bellaire as Vice-Chair for 2022. They endorsed the Bicycle Action Committee's 'Bike for the Planet' event, which may be deferred to 2023. Staff reported on road projects, transit changes, and parking proposals, with a public meeting scheduled for February 7.

• Re-elected Randy Curtis as Chair for 2022 (carried)
• Re-elected Bruce Bellaire as Vice-Chair for 2022 (carried)
• Approved agenda as amended (carried)
• Adopted minutes of December 15, 2021 (carried)
• Endorsed 'Bike for the Planet' event for 2022/2023 (carried)

Committee of Adjustment

The Cobourg Committee of Adjustment is meeting to elect a chair and vice-chair for 2022, adopt prior minutes, and decide on a minor variance request for a coach house at 586 Osler Court. The only substantive item is the variance application, which seeks to exceed the accessory dwelling size and height limits set by local by-laws.

• Minor variance for 586 Osler Court to allow 122.38 m² coach house (42% of main dwelling floor area), exceeding 100 m² and 40% limits
• Request to permit 5.5 m building height, above the 4.5 m maximum in Accessory Dwelling By-law No. 013-2017
• Proposed amendment to the definition of 'Dwelling, Coach House' to include units on both first and second floors of an accessory detached garage
• Election of Chair and Vice-Chair for the 2022 term
• Adoption of minutes from November 16, 2021 meeting

The Committee of Adjustment approved a minor variance for a proposed coach house at 586 Osler Court, allowing a larger floor area and greater height than normally permitted. The variance also amends the definition of 'Dwelling, Coach House' to include units on both floors of an accessory detached garage. The motion was carried.

• Granted minor variance for coach house at 586 Osler Court, allowing 122.38 m2 floor area (42% of main dwelling) vs. 100 m2/40% limit
• Permitted building height of 5.5 metres vs. 4.5 metre maximum
• Amended definition of 'Dwelling, Coach House' to include accessory dwelling units on both first and second floors of an accessory detached garage

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a proposed parking rate increase, site plan approval for a commercial development at 1025 Elgin Street West, a zoning by-law amendment for 1005 Elgin Street West, and recommendations for Daintry Crescent Park. The meeting also includes a closed session for a potential land acquisition and citizen appointment applications.

• Parking rate increase proposal: staff directed to hold a public information meeting on Feb 7, 2022, with further consideration on Feb 14, 2022
• Site plan approval for new multi-unit commercial building at 1025 Elgin Street West by TriBate Asset Management Corp
• Zoning by-law amendment to permit medical clinic use at 1005 Elgin Street West (Fleming Building)
• Heritage permit HP-2022-001 for roof replacement at 169 Hibernia Street
• Proposed by-law to license land development sales structures (model dwelling units, sales trailers, construction offices)

Council authorized the Clerk's Office to prepare for hybrid advisory committee meetings and live streaming, approved a development agreement for a new commercial building at 1025 Elgin Street West, and directed staff to hold a public meeting on proposed parking rate increases. It also received reports on COVID-19, zoning amendments, and park improvements, with several items carried unanimously.

• Authorized hybrid meeting format for committees and live streaming (carried)
• Approved development agreement for 1025 Elgin Street West (carried)
• Endorsed PDAC recommendation for medical clinic use at 1005 Elgin Street West (carried)
• Granted heritage permit for roof replacement at 169 Hibernia Street (carried)
• Directed public meeting on parking rate increases for Feb 7, 2022 (carried)
• Adopted Parks and Recreation recommendations for Daintry Crescent Park (carried)
• Prioritized completion of Recognition Display Policy (carried)
• Authorized by-law for licensing land development sales structures (carried)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee will meet electronically to elect a Chair and Vice-Chair for 2022, approve the agenda and minutes, and receive an update from the Municipal Clerk. The committee will also discuss its 2022 meeting schedule, dates of significance, and brainstorm projects, including a virtual tour for newcomers and an inclusive events guide.

• Election of Chair and Vice-Chair for 2022
• Verbal update from Brent Larmer, Director Legislative Services/Municipal Clerk
• Discussion of 2022 meeting schedule and dates of significance
• Newcomers virtual tour using GIS story mapping
• Equity and diversity scan of Town boards and committees

Cobourg Public Library Board

The Cobourg Public Library Board is meeting electronically to handle routine business including approving minutes, receiving the CEO report and December 2021 financials, and electing board officers. The board will also discuss a draft COVID-19 vaccination policy and an update on a memorandum of understanding (MOU).

• Election of board officers
• CEO report with monthly statistics and performance indicators
• December 2021 financials and funds summary
• Draft COVID-19 vaccination policy
• MOU update

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to elect a Chair and Vice-Chair, approve the agenda and previous minutes, and receive updates on accessibility initiatives. They will discuss the Inclusive Communities Grant Program, Northumberland County's accessibility design guidelines, the accessibility budget, National Accessibility Week, and an update from the Abilities Centre.

• Election of Chair and Vice-Chair
• Adoption of November 17, 2021 minutes
• Verbal accessibility update from Director Brent Larmer
• Discussion of Northumberland County Municipal Accessibility Design Guidelines
• Update on Inclusive Communities Grant Program

Cobourg Police Services Board

The Cobourg Police Services Board is meeting to elect a chair and vice-chair for the year, approve previous minutes, and receive reports from the chief and chair. The board will vote on renewing its annual membership with the Ontario Association of Police Services Boards and hear a verbal update on the Chief's contract renewal. The meeting also includes a closed session for matters involving public security, financial, personal, or litigation issues.

• Election of Chair and Vice-Chair for 2022
• Approval of December 21, 2021 minutes
• OAPSB membership renewal
• Chief VandeGraaf contract renewal verbal update
• Closed session under Police Services Act sections 35(4)(a) and (b)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is reviewing a heritage permit application for alterations to a property in the West Heritage Conservation District. The committee is also scheduled to discuss unfinished business regarding a heritage brochure, 79C King Street, and civic awards.

• Heritage Permit HP-2022-001: Proposed metal roof replacement and garage siding updates at 169 Hibernia Street
• Review of December 15, 2021, meeting minutes
• Discussion regarding 79C King Street
• Discussion regarding Heritage Brochure and Civic Awards

The committee approved Heritage Permit Application HP-2022-001 for a metal roof replacement and garage siding replacement at 169 Hibernia Street, subject to staff finalization of details. The agenda and previous minutes were adopted as amended. No other substantive decisions were made; the meeting was largely procedural.

• Approved Heritage Permit HP-2022-001 for roof and garage alterations at 169 Hibernia Street (carried)
• Approved agenda as amended (carried)
• Adopted minutes of December 15, 2021, as amended (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting electronically to elect a chair and vice-chair, approve the agenda and minutes, and hear delegations about the Cobourg and District Sports Hall of Fame and Daintry Crescent Park. Reports include a 2021 summary from the Manager of Parks, a Daintry Crescent Park update, and a parking report. The meeting also includes discussion of the Brookside Property and other new or unfinished business.

• Election of chair and vice-chair
• Delegation: Cobourg and District Sports Hall of Fame (Don Conway)
• Delegations: Daintry Crescent Park (Kareen Hewitt, Michael Clark)
• Report: Manager of Parks 2021 Summary (Rory Quigley)
• Report: Parking Report (Teresa Behan)

The Parks and Recreation Advisory Committee recommended that Daintry Crescent Park be rezoned as parkland, undergo an accessibility audit, and be considered for reincorporation if development is unsuitable. The committee also encouraged Council to prioritize a Recognition Display Policy for the Sports Hall of Fame. No other substantive decisions were made.

• Recommended rezoning Daintry Crescent Park as parkland (carried)
• Recommended accessibility audit and upgrades for Daintry Crescent Park (carried)
• Recommended reincorporating lots into parkland if unsuitable for development (carried)
• Recommended drafting and costing a plan for signage, trees, benches, pathways (carried)
• Encouraged Council to prioritize Recognition Display Policy (carried)
• Appointed Beth Bellaire as Chair (carried)
• Appointed Miriam Mutton as Vice-Chair (carried)

Planning and Development Advisory Committee

The Planning and Development Advisory Committee is meeting electronically to discuss and vote on a zoning by-law amendment for 1005 Elgin Street West (Fleming Building). The amendment would permit a medical clinic use in the existing commercial building. The committee will also adopt minutes from the previous meeting and review the 2022 meeting calendar.

• Zoning by-law amendment for 1005 Elgin Street West to allow medical clinic use in SC-4 zone
• Application by Community Planning and Consulting Inc. on behalf of Linmac Inc.
• Adoption of December 14, 2021 minutes
• 2022 committee calendar review

The Planning and Development Advisory Committee voted to advise Council to approve an application to amend the Shopping Centre Exception Four (SC-4) Zone to permit medical clinic use at 1005 Elgin Street West (Fleming Building). The committee endorsed the conclusions of the Planning Report. No other substantive decisions were made.

• Approved motion to advise Council to permit medical clinic use at 1005 Elgin St W (carried)
• Endorsed Planning Report conclusions for the zoning amendment (carried)
• Approved agenda as presented (carried)
• Adopted minutes of December 14, 2021 (carried)

Regular Council

Cobourg Council will decide on several items, including approving the purchase of a raw sewage pump for $167,384, appointing a citizen to a heritage committee, and voting on three heritage permits. They will also consider by-laws for an interim tax levy and borrowing, and receive various reports and correspondence.

• Approve purchase of Raw Sewage Pump for Water Pollution Control Plant #2 from Hidrostal at $167,384 including HST, plus $30,000 for installation by Peak Engineering
• Heritage Permit HP-2021-042: approve demolition and re-development at 277 College Street
• Heritage Permit HP-2020-037: refuse demolition of residential structure at 93 Albert Street
• Heritage Permit HP-2021-044: approve new window at 203 Hibernia Street
• Adopt By-law 003-2022 (Interim Tax Levy) and By-law 004-2022 (Borrowing for current expenditures)

Council approved the purchase of a new Raw Sewage Pump and associated valving for Water Pollution Control Plant #2 from Hidrostal at a cost of $167,384 including HST, and approved hiring Peak Engineering for installation with an upset limit of $30,000. Council also approved placing six accessible porta potties in downtown and waterfront locations, funded through COVID-19 Safe Restart Government Funding. Heritage permits were granted for 277 College Street and 203 Hibernia Street, while a demolition permit for 93 Albert Street was refused (4-3).

• Approved $167,384 Raw Sewage Pump purchase from Hidrostal and $30,000 installation contract with Peak Engineering
• Approved placement of six accessible porta potties at Victoria Hall, Marina, and Victoria Park (8 AM-8 PM daily)
• Granted Heritage Permit HP-2021-042 for demolition at 277 College Street
• Refused Heritage Permit HP-2020-037 for demolition at 93 Albert Street (4-3)
• Granted Heritage Permit HP-2021-044 for new window at 203 Hibernia Street
• Appointed Don Wilcox to Memorial Arena Ad Hoc Committee
• Adopted interim tax levy by-law No. 003-2022
• Adopted borrowing by-law No. 004-2022 for 2022 expenditures

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting electronically to handle routine business: approving the agenda and prior minutes, and receiving reports from committees and staff. The board will also review an email about shelter availability in Cobourg, accepting it for information only. No major decisions or public hearings are on the agenda.

• Review of email from Tina regarding shelter availability in Cobourg
• Adoption of December 2, 2021 minutes
• Sustainability report by E. Cotton and L. Trozzolo
• Treasurer report by L. Trozzolo
• Liaison report from Cobourg Police Services Chief P. VandeGraaf

The Downtown Business Improvement Area Board of Management held a routine meeting, approving the agenda and previous minutes. They discussed correspondence, reports, and ongoing initiatives, but made no major decisions. The board noted it cannot support certain concerns due to jurisdictional limits, and the search for a new cleaning company continues.

• Approved agenda as amended (DBIA-001-2022)
• Adopted December 2, 2021 minutes (DBIA-002-2022)
• Accepted correspondence for information only (DBIA-003-2022)

Special Council

The Special Council meeting is called to pass a resolution and by-law to impose development charges on land in Cobourg. The agenda includes adopting a background study prepared by Watson & Associates Economists Ltd.

• Adoption of Development Charges Background Study and related addendums
• By-Law 001-2022 to impose development charges pursuant to the Development Charges Act, 1997
• Direction for staff to update development charge information by September 30, 2022
• By-Law 002-2022 to confirm council proceedings

Committee of the Whole

The Committee of the Whole is reviewing updates to the Town's Development Charges Background Study and By-Law. The meeting also includes decisions on several heritage permit applications regarding demolition and renovations.

• Adoption of the 2022 Development Charges Background Study and related addendums
• Refusal of Heritage Permit HP-2020-037 for residential demolition at 93 Albert Street
• Approval of Heritage Permit HP-2021-042 for demolition and redevelopment at 277 College Street
• Approval of Heritage Permit HP-2021-044 for a new window at 203 Hibernia Street
• Rezoning discussion regarding property west of 600 Daintry Crescent

Council voted 4-3 to refuse Heritage Permit HP-2020-037 for demolition of the residential structure at 93 Albert Street, supporting the Heritage Advisory Committee's recommendation. They also approved heritage permits for demolition at 277 College Street and a new window at 203 Hibernia Street. Additionally, Council authorized preparation of a Development Charges By-Law and received updates on COVID-19 and other reports.

• Refused Heritage Permit HP-2020-037 for demolition at 93 Albert St (4-3)
• Approved Heritage Permit HP-2021-042 for demolition at 277 College St
• Approved Heritage Permit HP-2021-044 for new window at 203 Hibernia St
• Authorized preparation of Development Charges By-Law and background study
• Received delegation from Kareen Hewitt re: Daintry Crescent rezoning, referred to planning staff
• Received COVID-19 verbal update from CAO