Cobourg public meetings in 2024

Correspondence

The Town of Cobourg Council will receive for information a series of correspondences: a resident’s comment on Christian Heritage Month; a municipality’s note on property taxation implications; two townships’ resolutions on redistribution of land transfer tax and GST for infrastructure funding; a township’s proposal on a rural road safety program; and a city’s declaration of a paid‑plasma‑free zone. The meeting also includes minutes from the Committee of Adjustment dated December 17, 2024. No decisions are being made at this session.

• Correspondence from resident Marie‑Lynn Hammond regarding Christian Heritage Month
• Correspondence from the Municipality of Kincardine on property taxation implications
• Correspondence from Township of Amaranth on redistribution of provincial land transfer tax and GST for sustainable infrastructure
• Correspondence from Township of South Stormont on rural road safety program implementation
• Correspondence from the City of Toronto declaring Toronto a paid‑plasma‑free zone

Correspondence

The Town of Cobourg Council will review for information a series of correspondences from neighboring municipalities. Topics include an Ontario Rural Road Safety Program, redistribution of the Provincial Land Transfer Tax and GST, regulation of exotic animals and zoo licensing, and equity funding for policing. The agenda also includes minutes from the Northumberland Inter‑Municipal Task Force on Housing and Homelessness.

• Correspondence from the Township of Elizabethtown‑Kitley regarding the Establishment of an Ontario Rural Road Safety Program
• Correspondence from the Township of Puslinch regarding TAPMO Letter regarding Pre Budget Announcement
• Correspondence from the Township of Puslinch regarding Redistribution of Land Transfer Tax and Property Sale GST
• Correspondence from the Township of North Stormont regarding redistribution of a portion of the Land Transfer Tax and GST to municipal governments
• Correspondence from the Township of East Garafraxa regarding regulating exotic animals and licensing zoos

Regular Council

The Cobourg Town Council will confirm the agenda, adopt recent meeting minutes, and receive several presentations. It will adopt a shared‑service agreement for the Art Gallery of Northumberland and a memorandum of understanding with the Cobourg Museum Foundation. The council will direct staff to report on recruitment solutions for two permanent planning positions. Finally, it will approve the 2025 Waterworks Capital Budget of $8,930,694 and the Operating Budget of $4,036,828.

• Approve 2025 Waterworks Capital Budget of $8,930,694
• Approve 2025 Waterworks Operating Budget of $4,036,828
• Adopt Art Gallery of Northumberland shared‑service agreement
• Approve Cobourg Museum Foundation memorandum of understanding
• Direct staff to report on recruitment for two permanent planning positions

Accessibility Advisory Committee

The Accessibility Advisory Committee will confirm its agenda, adopt minutes from previous meetings, and provide comments to staff on several development reviews, including Tribute Phase 3 and Phase 4A subdivisions and site plan agreements for Stalwood East Village Phase 5 Block 59 and East Village Block 61. The committee will also give direction to staff regarding the Snow Removal Project Pilot and receive an update on the 2026‑2030 Multi‑Year Accessibility Plan Work Plan.

• Provide comments on Tribute Phase 3 Detailed Design Subdivision
• Provide comments on Tribute Phase 4A Subdivision
• Provide comments on Site Plan Agreement for Stalwood East Village Phase 5 Block 59
• Provide comments on Site Plan Agreement for East Village Block 61 (Cobourg Active Living)
• Give direction to staff on the Snow Removal Project Pilot

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (A-10-24) to permit a pharmacy use in the existing Northumberland Mall at 1111 Elgin Street West. It will also review a consent application (B-05-24) to sever the property at 16 Parkwood Drive into two lots, subject to multiple conditions. Both items require committee approval before they can be enacted.

• Adopt minutes from the November 19, 2024 Committee of Adjustment meeting.
• Minor variance A-10-24 – approve pharmacy use at 1111 Elgin St W (Shopping Centre Commercial zone).
• Consent application B-05-24 – approve severance of 16 Parkwood Drive into a 715.5 m² retained lot and a 666.7 m² new lot, with conditions including road widening, servicing, and a 5% cash‑in‑lieu parkland payment.
• Confirm agenda as presented for the December 17, 2024 meeting.

Cobourg Police Services Board

The Cobourg Police Services Board will approve the minutes from November 19, 2024, appoint two auxiliary members, and adopt a Letter of Intent to take full financial management of policing operations. It will also approve the 2025 Board meeting schedule and hold a closed session to consider confidential legal, labour, financial, and personnel matters.

• Approve Cobourg Police Services Board minutes dated November 19, 2024
• Appoint auxiliary members Chris Peterson and Harold Wax
• Adopt Letter of Intent – board assumes all financial management of policing operations
• Approve 2025 Board Meeting Schedule
• Closed session to consider confidential legal, labour, financial, and personnel items

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to discuss several reports and updates. The board will review a draft budget for 2025, which will be circulated to members and posted to the minutes.

• Review of 2025 Draft Budget

Emergency Meeting

The Town of Cobourg Council will confirm the agenda for the December 13, 2024 emergency meeting. Council will vote to move into a closed session under the Municipal Act. The meeting will consider By-law 070-2024, which formalizes the proceedings of the emergency session. No other substantive items are on the agenda.

• Item 4.1 – Confirmation of the December 13, 2024 Emergency Council Agenda
• Item 6 – Resolution to move into Closed Session under the Municipal Act
• Item 8.1 – Adoption of By-law 070-2024 to confirm the emergency meeting proceedings

Correspondence

The Town of Cobourg Council will review a series of correspondences submitted by individuals and other municipalities. Topics include adaptive reuse of heritage buildings, protection of the west pier nature park, an official plan for Cobourg's Nature Park, sustainable funding for communities, and equitable funding for municipal policing. The items are presented for information only and no decisions are scheduled.

• Correspondence from Ken Forsyth on adaptive reuse of heritage buildings
• Correspondence from Glenn Burkett on destruction of the west pier nature park
• Correspondence from Deborah Black requesting an official plan for Cobourg's Nature Park
• Correspondence from the Town of Aurora supporting sustainable funding for communities
• Correspondence from the Municipality of West Grey requesting equitable funding for municipal policing

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the meeting agenda and adopt the November 14 and November 25 minutes. It will hear a delegation presentation from Jackie Tinson and receive reports from Cobourg Police Services and the Northumberland Central Chamber of Commerce. Financial items include a draft 2025 budget, a profit and loss statement comparison, a marketing and events work plan, and a reserve policy. The meeting will also include coordinator and deputy mayor reports before adjourning.

• Approve agenda for December 12, 2024
• Adopt November 14 and November 25 meeting minutes
• Delegation presentation by Jackie Tinson
• Review draft 2025 budget
• Review profit & loss statement versus budget

Public Planning Meeting

The agenda for the Cobourg Public Planning Meeting on 2024-12-11 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda items.

Correspondence

The Town of Cobourg Council is receiving a set of letters and documents for informational purposes. The correspondence covers topics such as an OPP billing policy update, support for provincial absorption of OPP costs, requests to redistribute land transfer tax and GST for sustainable infrastructure, critical infrastructure concerns, and proclamations of Christian Heritage Month. No decisions are being taken at this meeting; the items are for information only.

• Correspondence from AMO regarding policy update – OPP billing and bills
• Correspondence from the Township of Lanark Highlands supporting provincial absorption of OPP costs
• Correspondence from the Regional Municipality of York requesting redistribution of the provincial land transfer tax and GST for sustainable infrastructure funding
• Correspondence from the Town of Kearney concerning critical infrastructure
• Correspondence from the Premier of Ontario, Doug Ford, regarding homeless encampments

Cobourg Public Library Board

The Cobourg Public Library Board is meeting to review business arising from previous sessions. The primary focus of the meeting is the discussion of the 2025 draft budget.

• Review of 2025 Draft Budget

Correspondence

The Town of Cobourg Council will review a series of correspondences that have been distributed for information purposes. Items include requests and resolutions related to Ontario Provincial Police costs, an Ontario Rural Road Safety Program, and the redistribution of provincial land transfer tax and GST for sustainable infrastructure. No decisions will be made at this meeting; the materials are for staff and council members to consider.

• Correspondence from the Township of Puslinch regarding Ontario Provincial Police Costs 2025
• Correspondence from Tay Valley Township regarding establishment of an Ontario Rural Road Safety Program
• Correspondence from the Town of Aurora requesting redistribution of the Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding
• Correspondence from the Town of Petrolia regarding an increase to the OPP Provincial Policing Contract
• Correspondence from Honourable Paul Calandra, Minister of Municipal Affairs and Housing, regarding Additional Residential Units

Budget Meeting

The agenda for the Cobourg, Ontario Budget Meeting on 2024-11-28 contains no listed items. It only includes generic placeholders and no decisions or discussions are specified.

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will consider several consent‑agenda items and refer them to Regular Council for final approval. Items include consolidating residential and commercial tax billing dates, renewing the Comprehensive Insurance Program at a cost of $767,365, and adopting a by‑law to increase water and wastewater rates effective January 1 2025. The committee will also receive updates on the 117 Durham Street disposal and rezoning options and extend the Multi‑Year Accessibility Plan to 2025.

• Consolidation of residential and commercial tax billing due dates
• Renewal of Comprehensive Insurance Program with Marsh Canada for $767,365 (excl. taxes)
• Adoption of Water/Wastewater Rates and Connection Charge By‑law effective Jan 1 2025
• Disposition and rezoning options for 117 Durham Street property
• Extension of the 2020‑2024 Multi‑Year Accessibility Plan to 2025

Community Protection and Economic Development Committee

The Community Services, Protection and Economic Development Standing Committee met on November 27, 2024 to confirm its agenda and receive public comments. It considered a delegation from David Moore proposing amendments to By‑law No. 012‑2016 to add safety‑gear requirements. The committee adopted a consent agenda that includes reports on the Fire Hall Theatre expansion proposal, an agreement with the Art Gallery of Northumberland, and a memorandum of understanding with the Cobourg Museum Foundation. All items were recommended for further approval by the regular Council.

• Delegation from David Moore to amend By‑law No. 012‑2016 to include safety gear
• Report No. COMM‑2024‑025 on Fire Hall Theatre Expansion Proposal (information only)
• Report No. COMM‑2024‑025 on Art Gallery of Northumberland shared‑service agreement
• Report No. COMM‑2024‑026 on Cobourg Museum Foundation Memorandum of Understanding
• Adoption of consent agenda items for regular Council approval

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt a recommendation to award Tender No. CO-24-07 ENG to KB Civil Constructors Ltd. for the William Street Bridge Rehabilitation and King Street West Culvert Replacement project. It will also approve the 2025 capital budgets of $ 8 25,000 for the bridge rehabilitation and $ 1 , 80 0 ,000 for the culvert replacement. Additional items include enacting a Heritage Permit By-law amendment and adopting new stormwater rates for 2023‑2032.

• Award Tender No. CO-24-07 ENG to KB Civil Constructors Ltd. for $3,576,110.00 (Excl. HST) for William Street Bridge Rehabilitation and King Street West Culvert Replacement
• Approve 2025 capital budget of $ 8 25,000 for William Street Bridge Rehabilitation
• Approve 2025 capital budget of $ 1 , 80 0 ,000 for King Street West Culvert Replacement
• Enact Heritage Permit By-law amendments (Attachment 1)
• Adopt amendment to Stormwater Management Charge By‑Law for 2023‑2032 rates

Budget Meeting

The Town of Cobourg Council will receive presentations and vote on several 2025 budget items, including the police services budget, cultural institution budgets, and departmental operating and capital budgets. Specific approvals include the $7,843,000 police budget, a $250,000 budget for the Art Gallery of Northumberland, and a $1,262,583 budget for the Cobourg Public Library. The meeting also includes approval of municipal community grant allocations and the overall Community Services, Fire, Law Enforcement, Economic Development, Public Works, Planning, and General Government budgets.

• Approve 2025 Cobourg Police Services Operating Budget – $7,843,000 (5.5% increase)
• Approve 2025 Art Gallery of Northumberland Budget – $250,000
• Approve 2025 Cobourg Public Library Budget – $1,262,583
• Approve 2025 Municipal Community Grant applications totaling $71,? (list of individual grants ranging from $462.05 to $15,000)
• Approve 2025 Community Services Operating and Capital Budget (amount not specified in agenda)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the agenda and adopt the minutes from November 14, 2024. It will review the Draft Budget for 2025 (see attached DBIA 2025 Budget DRAFT v1.pdf). The board will enter a closed session to discuss personal matters about an identifiable individual under the Municipal Act. No other substantive items are listed.

• Approval of agenda as presented
• Adoption of minutes dated November 14, 2024
• Review of 2025 Draft Budget (attachment DBIA 2025 Budget DRAFT v1.pdf)
• Closed session on personal matters about an identifiable individual per Municipal Act s.239(2)(b)

Correspondence

This document is a distribution of correspondence for information purposes only. No decisions are being made at this meeting, though Council members may request that specific items be added to a future agenda.

• Correspondence from Minister Paul Calandra regarding housing and homelessness
• Requests from other municipalities regarding the Ontario Rural Road Safety Program and Highway Traffic Act amendments
• Correspondence regarding the provincial assessment cycle and Ontario Building Code affordable housing plans
• Minutes from the Ganaraska Region Conservation Authority (October 17, 2024)
• Minutes from the Cobourg Heritage Advisory Committee (November 11, 2024) and Committee of Adjustment (November 19, 2024)

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee is scheduled to meet on November 20, 2024. The agenda indicates the meeting is currently in a procedural stage with no specific items listed for decision.

• Meeting scheduled for November 20, 2024
• Meeting type: Accessibility Advisory Committee
• Stage: Procedural

Regular Council

The Cobourg Town Council will consider several reports and delegations, adopt the consent agenda, and approve the preliminary concept for a new YMCA recreational facility on the northern part of the Cobourg Community Centre campus. The meeting also includes a closed‑session discussion on a land acquisition matter, adoption of recent council and committee minutes, and consideration of utility and budget items. Delegations from the Architectural Conservancy of Ontario and a resident regarding drug use in a public washroom will be received for information or referral to staff.

• Approval of the preliminary concept for a new YMCA facility on the northern portion of the CCC campus
• Authorization for staff to execute a utility easement agreement for the Cobourg East trunk sanitary sewer
• Consideration of a capital budget reallocation to replace a skid steer
• Delegation from Robert Mikel on behalf of the Architectural Conservancy of Ontario regarding designation of 390 King Street East – Brookside Property
• Delegation from Carol Leighton concerning drug use in the washrooms at 35 Albert Street

Cobourg Public Library Board

The Cobourg Public Library Board will review and decide on the proposed 2025 budget. It will also discuss a Memorandum of Understanding with the Town of Cobourg and consider revisions to three library policies. Additional items include development charges, CUPE bargaining, and banking matters.

• 2025 Budget (attachment: 2025 Budget Updated and approved Oct 24, 2024.pdf)
• Memorandum of Understanding – Town of Cobourg & Cobourg Public Library Board
• Policy Review – Draft 1.4 Treatment of Patrons
• Policy Review – Draft 1.5 Financial Planning/Budgeting
• CUPE Bargaining

Cobourg Police Services Board

The Cobourg Police Services Board will vote on the 2025 Ontario Association of Police Services Boards fee payment of $3,390.00. It will also rescind the appointments of auxiliary officers David Adams, Eric Oghenegueke, and David Hilldebrand. Several reports, including the Chief's Combined Report and a communications RFP, will be received for information. A closed session will be held to consider confidential matters.

• Approve payment of $3,390.00 for 2025 OAPSB fees
• Rescind auxiliary officer appointments for David Adams, Eric Oghenegueke, and David Hilldebrand
• Receive Chief's Combined Report (September 2024 operational report and November 2024 chief report)
• Receive Human Resources and Administration communications RFP report
• Hold closed session for confidential legal, labour, financial, and personnel items

Committee of Adjustment

The Cobourg Committee of Adjustment will meet to adopt minutes from August 2024 and appoint a Secretary-Treasurer. The primary item is a request to approve a minor variance for a proposed townhome and apartment building at 357, 359, 361 Elgin Street West.

• Adoption of August 20, 2024 minutes
• Appointment of Nicole Lizotte as Secretary-Treasurer
• Minor Variance Application A-06-24 for 357-361 Elgin St W
• Increase in lot coverage from 40% to 54% for townhouse lots
• Reduction in parking spaces from 129 to 105 for apartment building

Correspondence

The Town of Cobourg Council is holding a correspondence meeting to receive and review letters and documents from other municipalities and officials. Items include a request about the Shelter and Warming Hub at 310 Division Street, rural road safety programs, redistribution of provincial land transfer tax and GST, OPP billing increases, and lithium‑ion battery regulations. The council may incorporate any of these items into a future agenda, but no decisions are being made at this meeting.

• Correspondence on the Shelter and Warming Hub at 310 Division Street (Northumberland Coalition for Social Justice)
• Correspondence on Rural Road Safety Program from Good Roads (Township of McGarry and Peterborough County)
• Correspondence on Redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure (Township of Larder Lake)
• Correspondence on OPP detachment billing increases affecting 2025 tax rates (Municipality of Leamington, Howick Township, Horton)
• Correspondence on importation and safe use of lithium‑ion batteries (Township of Perry)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the agenda and October 17 minutes, then receive reports including the Cobourg Police operational report and the Northumberland Central Chamber of Commerce. It will discuss the 2025 Draft Budget, various community event and policy proposals, and adopt a resolution on fact‑based communications for Downtown Cobourg. The meeting also includes a closed‑session session for personal matters and a new business segment.

• 2025 Draft Budget
• Santa Claus Parade Sponsorship
• 2025 Cobourg Busker Festival Proposal
• OBIAA Membership Costs
• Request to designate 310 Division Street Community Liaison Committee

Budget Meeting

Council will receive presentations from 14 community grant applicants as part of the 2025 Operating and Capital Budget review. These presentations are for information purposes, with final decisions to be made at the November 26, 2024 Budget Review Meeting.

• La Jeunesse grant presentation
• Community Living & Respite Northumberland grant presentation
• Community Counselling and Resource Centre grant presentation
• Film Access Northumberland grant presentation
• Cobourg Museum Foundation grant presentation

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to discuss a specific land-use application. Council will review a request for a zoning by-law amendment for the property located at 253 Mathew Street.

• Zoning By-law Amendment application for 253 Mathew Street

Cobourg Heritage Advisory Committee

The Heritage Advisory Committee is reviewing a proposed Heritage Permit By-law to delegate authority to the Director of Planning and Development. The body will also hear delegations regarding specific properties and review staff-approved heritage permits.

• Proposed Heritage Permit By-law to regulate the alteration of heritage property
• Request to designate Strathmore House at 390 King Street E under the Ontario Heritage Act
• Delegation from Reno Piccini regarding 44 and 48 Swayne Street
• Summary of heritage permit applications approved by staff

Correspondence

This document is a distribution of correspondence and minutes for information purposes. No decisions are being made; however, Council members may request that any of these items be added to a future agenda for consideration.

• Correspondence regarding involuntary care for severe mental health and addictions from Champlain Township
• Correspondence regarding the Green Roads Pilot Project from the Municipality of Wawa
• Correspondence regarding Municipal Elections Act updates from the Township of Georgian Bay and Township of North Glengarry
• Correspondence regarding the OPP Billing Model from the Town of Midland
• Minutes from the Cobourg Heritage Advisory Committee (Oct 7) and Northumberland Inter-Municipal Taskforce on Housing and Homelessness (Oct 17)

Cobourg Police Services Board Special Meeting

The agenda for the Cobourg Police Services Board special meeting on 2024-11-04 contains no listed items. It appears to be a placeholder with no substantive agenda content. No decisions, proposals, or discussions are detailed in the provided document.

Correspondence

This document is a distribution of correspondence for information purposes. No decisions were made, as items are provided for review by Council members and Directors.

• Correspondence regarding support for involuntary care for individuals with severe mental health and addictions issues from Dutton Dunwich, Central Huron, and Addington Highlands
• Correspondence from the Help and Legal Centre of Northumberland regarding clauses 4.3 and 24.2 from By-law No.018-2024
• Correspondence from the Township of Whitewater Region regarding sustainable funding for Ontario Provincial Police services
• Correspondence from Good Roads Board of Directors regarding an Ontario Rural Road Safety Program
• Policy updates from AMO regarding housing initiatives, affordable energy, and the Fall Economic Statement

Corporate Finance and Legislative Standing Committee

The Corporate, Finance, and Legislative Standing Committee will adopt the consent agenda and approve the 2025 Council meeting schedule. The committee will receive a presentation on the 2025 General Government Services operating and capital budget for information ahead of the detailed budget review on November 26, 2024. Delegations will be heard regarding a proclamation request for Christian Heritage Month and Northumberland Pride’s recent achievements. The meeting will also include departmental updates and standard procedural items.

• Approve 2025 Council Meeting Schedule (Item 9.1)
• Receive presentation of 2025 General Government Services Operating and Capital Budget (Item 10.1)
• Hear delegation on Christian Heritage Month proclamation request (Item 7.1)
• Hear delegation on Northumberland Pride achievements (Item 7.2)
• Adopt consent agenda items (Item 9)

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt its consent agenda, which includes authorizing an easement for the Cobourg East trunk sanitary sewer, approving the purchase of a Bobcat T66 skid steer for $84,369.45, and awarding Stantec Consulting Ltd. a $287,507.85 contract for the Southwest Cobourg sanitary sewershed master plan. The committee will also receive presentations on the 2025 Public Works and Planning & Development operating and capital budgets for information ahead of the November 26 council budget review.

• Authority to execute easement agreement for Cobourg East trunk sanitary sewer
• Purchase of one Bobcat T66 tracked skid steer for $84,369.45
• Award of engineering services to Stantec Consulting Ltd. for Southwest Cobourg sanitary sewershed master plan for $287,507.85 and budget increase to $300,000
• 2025 Public Works Division operating and capital budget presentation
• 2025 Planning and Development Division operating and capital budget presentation

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee will receive a delegation on a near Safe Supply program in Peterborough for information. It will adopt the YMCA proposal report, approving the preliminary concept for a new YMCA facility on the northern portion of the Cobourg Community Centre campus. The Committee will also receive updates on the Centennial Pool and presentations of the 2025 operating and capital budgets for Community Services, Fire, Municipal Law Enforcement, and Economic Development, and will refer these items to Regular Council for final approval.

• YMCA proposal: approve preliminary concept for new YMCA facility on northern CCC campus
• Centennial Pool update: report for information, to be considered in 2025 budget
• 2025 Community Services operating and capital budget presentation (information only)
• 2025 Cobourg Fire operating and capital budget presentation (information only)
• Delegation from Jenni Frenke regarding near Safe Supply program in Peterborough (information or staff referral)

Emergency Meeting

The Town of Cobourg held an emergency meeting on October 30, 2024, to discuss matters subject to solicitor-client privilege in closed session. The meeting included confirmation of the agenda, a closed session, and the adoption of a confirmatory by-law.

• Emergency meeting held in Council Chambers, Victoria Hall
• Closed session regarding advice subject to solicitor-client privilege
• By-law 063-2024 to confirm proceedings of the Emergency Meeting
• Public livestream available via Zoom and Victoria Hall

Budget Meeting

The Town of Cobourg will review draft 2025 budgets for the police service, public library, and town operations. The meeting will also consider the Art Gallery of Northumberland's funding request.

• Cobourg Public Library 2025 Budget request: $1,262,583
• Cobourg Police Board 2025 Operating Budget presentation
• Art Gallery of Northumberland 2025 Budget request
• Town of Cobourg 2025 Operating and Capital Budget drafts
• Confirmatory By-law 061-2024 for the October 29 meeting

Emergency Meeting

The Town of Cobourg held an emergency meeting on October 29, 2024, to conduct business in closed session regarding solicitor-client privilege and to confirm the meeting's proceedings.

• Emergency meeting held in Council Chambers, Victoria Hall
• Closed session regarding solicitor-client privilege
• Correspondence received from Northumberland County Council regarding 310 Division Street
• By-law 062-2024 to confirm the emergency meeting proceedings
• Public comments allowed via Zoom and email

Correspondence

This document is a distribution of correspondence for information purposes. No decisions were made, though Council members or Directors may request that specific items be added to a future agenda for consideration.

• GRCA 2025 Preliminary Budget and Levy Notice
• Resident concerns regarding weeds, grass boulevards at Elwood park, and rail line sound abatement fencing
• Correspondence regarding new police facilities and Nature Park dredging
• Enbridge Gas Inc. application for gas distribution rate changes
• Northumberland County report on 'Northumberland Next' Official Plan Amendment

Cobourg Public Library Board

The Cobourg Public Library Board will meet on October 24, 2024 to consider the draft 2025 budget. The agenda includes standard items such as call to order, land acknowledgement, agenda approval, and disclosure of pecuniary interest, followed by the budget discussion. No decisions are recorded in the agenda.

• Review of Draft 2025 Budget (attachment: Draft 2025 Budget - for Oct 24, 2024.pdf)

Regular Council

The Cobourg Town Council will consider a contribution agreement for a $5,000,000 grant to rehabilitate shoreline protection infrastructure and a $14,500,000 budget commitment funded by debentures. It will also vote to rescind the Rental Fee Waiver Policy and to authorize free off‑season parking in the downtown core pending a new by‑law. Additional items include receiving delegations on involuntary care motions and adopting recent council and committee minutes.

• Approve contribution agreement for $5,000,000 grant and $14,500,000 budget commitment for shoreline protection infrastructure
• Rescind the Rental Fee Waiver Policy
• Authorize free off‑season parking in downtown Cobourg until a new Parking By‑law is presented
• Receive delegations requesting rescission or support of the September 25, 2024 motion on involuntary care for severe mental health and addictions issues
• Adopt minutes from September 18, September 25, and October 10 special council meetings and October 2 standing committee meeting

Correspondence

The Town of Cobourg Council will review a series of letters and documents submitted for information only. Items include support for the Ontario Deposit Return Program, updates to the Municipal Elections Act, and various advocacy campaigns. No motions or votes are scheduled for this meeting.

• Correspondence from Town of Bradford West Gwillimbury endorsing expansion of the Ontario Deposit Return Program
• Correspondence from Clearview Township supporting AMCTO's advocacy for updates to the Municipal Elections Act
• Correspondence from City of Burlington supporting Ontario's Big City Mayors (OBCM) Solve the Crisis campaign
• Correspondence from Town of Marathon requesting support for involuntary care for individuals with severe mental health and addictions issues
• Correspondence from AMO regarding the province introducing legislation governing bicycle lanes

Downtown Business Improvement Area Board of Management

The DBIA Board will approve the agenda and adopt the July 11, 2024 minutes, review the 2025 Draft Budget, and consider reports including the balance statement, committee updates, and a council parking resolution. They will also discuss the upcoming AGM date, Christmas event plans, and other new or unfinished business.

• Review and discuss the 2025 Draft Budget
• Receive Cobourg Police Services reports for June, July, and August 2024
• Consider the Parking Resolution from Council (October 2024 attachment)
• Radio advertising quote for December: 20 greetings – $359; 32 greetings – $449
• Christmas wreath request and related attachments

Public Planning Meeting

The agenda for the Cobourg Public Planning Meeting on 2024-10-16 contains no listed items or decisions. It appears to be an empty or placeholder agenda with no specific topics, contracts, or proposals. No actionable items are provided in the document.

Accessibility Advisory Committee

The Accessibility Advisory Committee will appoint a chair for the remainder of the 2022‑2026 term, receive a verbal report on the 2020‑2024 multiyear accessibility plan, approve its 2025 schedule, and consider resident correspondence about accessible parking fees and transit budget priorities.

• Appointment of chair for the remainder of the 2022‑2026 term
• Verbal report from Deputy Clerk/Manager Legislative Services on the 2020‑2024 multiyear accessibility plan
• Approval of the Accessibility Advisory Committee 2025 schedule
• Receipt of Sylvia Wolf’s correspondence regarding an accessible parking fee complaint
• Recommendation to Council to prioritize recommendations for the 2025 budget discussions

Cobourg Public Library Board

The Cobourg Public Library Board meeting will review the proposed 2025 budget. It will also consider changes to non‑resident membership fees, a carpet‑cleaning contract, a pop‑up library service with the Township of Hamilton, and a self‑evaluation of the 2024 board. Standard agenda items include approval of minutes, a CEO report, and financial statements for September 2024.

• 2025 Budget
• Non‑resident Membership Fees
• Carpet Cleaning contract
• Township of Hamilton pop‑up library service
• 2024 Board Self‑Evaluation

Committee of Adjustment

The October 15, 2024, meeting of the Committee of Adjustment was cancelled. Applications for 357-361 Elgin Street West and 253 Mathew Street were withdrawn or deferred.

• Application A-06-24 (357-361 Elgin Street West) withdrawn or deferred
• Application A-08-24 (253 Mathew Street) withdrawn or deferred

Cobourg Police Services Board

The Cobourg Police Services Board approved the minutes from September 17, 2024, and authorized a $6,000 fitness facility funding request. It endorsed the draft 2025 operating budget and adopted a policy that staff numbers will not increase without board approval. The board also directed a review of the media policy and held a closed‑session for confidential matters.

• Approved $6,000 fitness facility funding from the Unclaimed Goods Account
• Endorsed the draft 2025 operating budget and set a policy limiting staff increases
• Directed the Chief to review the media policy and prepare a staff report
• Approved a board discussion on social media leading to the media policy review
• Held a closed session to consider confidential legal, labour, financial, and personnel items

Correspondence

The Council’s correspondence meeting on October 11, 2024 was scheduled for information only. No letters, emails, or other correspondence were received during the week of October 7‑11, 2024. Consequently, no items were selected for discussion or vote.

Special Council

Cobourg Council will meet to discuss a notice of motion regarding potential police service mergers with Port Hope and expansion into Hamilton Township. The meeting will also include a closed session and the confirmation of the meeting's proceedings.

• Notice of Motion: Police Service Future Opportunities, Collaboration and Merger Option Considerations
• Closed Session regarding solicitor-client privilege
• By-law 058-2024 to confirm Special Council Meeting proceedings
• Hybrid meeting format available for public participation
• Notice of Motion: Council endorses Cobourg Police Service and opposes OPP takeover

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will approve its agenda and adopt the September 16, 2024 minutes. It will consider a staff memo on the heritage attributes of 323 George Street within the George Street Heritage Conservation District, and receive a summary of recent heritage permit approvals for information. The committee will also receive verbal updates on a recent council resolution, proposed changes to the Heritage Permit By-law, and its own priorities.

• Review of heritage attributes for 323 George Street in the George Street Heritage Conservation District
• Receipt of summary of heritage permit approvals for information purposes
• Verbal update on Council resolution dated September 25, 2024
• Verbal update on proposed updates to the Heritage Permit By-law
• Verbal update on Heritage Committee priorities

Correspondence

This document is a collection of correspondence distributed for information purposes. No decisions are being made, though Council members may request that items be added to a future agenda.

• Correspondence from Theresa Rickerby regarding Notice of Motion Re: Involuntary Care
• Minutes from the August 1, 2024 Accessibility Advisory Committee Meeting
• Speaking notes from Deputy Mayor Nicole Beatty for the September 25, 2024 meeting
• Correspondence from Town of Parry Sound regarding the Municipal Elections Act
• Donation from Victoria Hall Heritage Maintenance Trust Fund for clocktower and railing repairs

Corporate Finance and Legislative Standing Committee

The Corporate Finance and Legislative Standing Committee is scheduled to meet on October 3, 2024, to discuss procedural items. The agenda is currently empty and contains no specific decisions or reports.

• No items listed
• Meeting scheduled for October 3, 2024
• Corporate Finance and Legislative Standing Committee

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee will consider rescinding the Rental Fee Waiver Policy. A delegation will be heard on an exemption to sign a by‑law. The Committee will receive a report recommending a $5,000,000 grant for shoreline protection and a $14,500,000 budget commitment to fund the project through debentures, and will authorize the Mayor and Clerk to sign the contribution agreement.

• Rescind Rental Fee Waiver Policy (Report No. COMM-2024-020)
• Delegation from Sivasubramaniyam Kirakalaprathapan regarding exemption to sign by‑law
• Approve $14,500,000 budget commitment and contribution agreement for $5,000,000 shoreline protection grant (Report No. COMM-2024-021)

Public Works Planning and Development Standing Committee

The agenda for the Cobourg Public Works Planning and Development Standing Committee on 2024-10-02 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no specific agenda content.

Strategic Priorities and Policy Standing Committee

The agenda for the Strategic Priorities and Policy Standing Committee on 2024-10-01 contains no listed items. It consists only of boilerplate headings and software credits. No decisions, proposals, or discussions are detailed.

Correspondence

The Town of Cobourg Council will review a series of correspondence items that are being distributed for information purposes only. Items include a proclamation for Hispanic Heritage Month, updates to the Municipal Elections Act, a resolution supporting Ontario Long Service Medals, a request to reconsider December as Christian Heritage Month, and a regional campaign called Solve the Crisis. No decisions are being made at this meeting; the items may be incorporated into future agendas if requested.

• Proclamation for Hispanic Heritage Month (October 2024)
• Provincial updates to the Municipal Elections Act (AMCTO)
• Resolution supporting Ontario Long Service Medals
• Request for reconsideration: Declaration of December as Christian Heritage Month
• Correspondence about the Solve the Crisis campaign (Region of Waterloo)

Regular Council

The Cobourg Town Council will consider several standing‑committee reports, including a lease renewal for the Cobourg Yacht Club, an amendment to the Video Surveillance Policy, and a cost report on policing the Brookside Encampment. The meeting also includes adoption of recent council and committee minutes, a proclamation of October as Canadian Library Month, and a delegation regarding picnic‑table poetry etching. All items will be voted on or received for information as indicated in the agenda.

• Renew Cobourg Yacht Club land lease for a ten‑year term
• Approve amendment to Appendix B of the Video Surveillance Policy
• Receive report on cost of policing the Brookside Encampment
• Proclaim October as Canadian Library Month in Cobourg
• Consider delegation for picnic‑table poetry etching request

Cobourg Police Services Board

The Cobourg Police Services Board meeting agenda contains no listed items. No decisions or discussions are detailed in the agenda. The agenda appears to be procedural with no substantive content.

Correspondence

This document lists correspondence received by the Town of Cobourg for information purposes. No decisions are being made; items are distributed for review by Council or Directors.

• Water Liaison Committee April 25, 2024, Minutes and Water Operations Report
• Township of Hamilton Housekeeping Zoning By-law Amendment
• Municipality of Tweed request for Canada Community-Building Funds allocation increase
• Hilliard Township resolution for sustainable funding for small rural municipalities
• City of Kitchener correspondence regarding Renovictions and Safe and Adequate Housing

Cobourg Public Library Board

The Cobourg Public Library Board meeting will consider the August 2024 minutes, the CEO report, August 2024 financial statements, a memorandum of understanding with the Town of Cobourg, and the draft 2025 budget. Each item is presented with attached documents for board review and public comment.

• Approval of August 21, 2024 minutes (DRAFT Minutes - Cobourg Public Library Board_Aug21_2024.pdf)
• Review of CEO Report (CEO Report - 2024 August.pdf)
• Review of August 2024 financials (08 August 2024 Financials - Board.pdf)
• Consideration of Memorandum of Understanding between Cobourg Public Library and Town of Cobourg (CPL ToC MOU.pdf)
• Discussion of Draft 2025 Budget (DRAFT 2025 Budget - Full Budget - Version A.pdf and related versions)

Accessibility Advisory Committee

The Accessibility Advisory Committee will confirm its agenda and adopt the August 1, 2024 minutes. It will receive a verbal report on the 2024 summer review and refer that feedback to staff for the 2025 budget. The committee will also receive two resident letters about accessible parking fees for information purposes, and a report on the 2020‑2024 multiyear accessibility plan.

• Confirm agenda as circulated (Action: THAT the Committee confirm the agenda).
• Adopt August 1, 2024 Accessibility Advisory Committee minutes (Action: THAT the Committee approve the minutes).
• Verbal report on 2024 summer review for budget submission (Action: THAT the Committee refer feedback to staff for the 2025 budget).
• Receive Sylvia Wolf’s accessible parking fee complaint (Action: THAT the Committee receive the correspondence for information).
• Receive Mary Talbot’s accessible parking fee correspondence (Action: THAT the Committee receive the correspondence for information).

Public Planning Meeting

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Special Council

The Special Council meeting is primarily focused on a closed session to receive advice subject to solicitor-client privilege. The body will also consider a confirmatory by-law to record the meeting's proceedings.

• Closed session regarding advice subject to solicitor-client privilege
• By-law 054-2024 to confirm the proceedings of the September 18, 2024 meeting

Cobourg Police Services Board

The board meeting on September 17, 2024 has no agenda items listed; only procedural information is provided.

Committee of Adjustment

The Committee of Adjustment agenda for September 17, 2024 contains no listed items; it appears to be procedural or empty.

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will consider several items, including adopting the September agenda and May 22, 2024 minutes. It will receive informational memos on 22 Queen Street and a summary of recent heritage permits. The committee will discuss the demolition restriction for 66 Swayne Street and decide whether to support staff recommendations or request heritage designation. Finally, it will recommend to Council that the heritage permit HP-2024-014 for a detached garage at 246 Mathew Street be approved.

• Approve the September 16, 2024 agenda
• Adopt the May 22, 2024 Heritage Advisory Committee minutes
• Receive memo on conditions for 22 Queen Street (HP-2019-048)
• Consider demolition restriction for 66 Swayne Street and possible heritage designation
• Recommend approval of heritage permit HP-2024-014 for a detached garage at 246 Mathew Street

Correspondence

The Town of Cobourg Council will receive a series of correspondence items for information only. Topics include exotic animals, updates to the Municipal Elections Act, a housing and homelessness task‑force summary, the phasing‑out of free provincial water testing, and several letters of support from other municipalities. No decisions or votes are scheduled on these items during this meeting.

• Correspondence from The Town of Kirkland Lake regarding exotic animals
• Correspondence from the City of Quinte West on AMCTO updates to the Municipal Elections Act
• Correspondence from the Northumberland Inter‑Municipal Task Force on housing and homelessness – July meeting summary
• Correspondence from the Township of McGarry about phasing‑out of free provincial water testing for private drinking water
• Letters of support from Brudenell, Lyndoch and Raglan Township on health, forest sector, OPP funding, and lithium‑ion battery regulations

Downtown Business Improvement Area Board of Management

The agenda for the Cobourg Downtown Business Improvement Area Board of Management meeting on September 12, 2024 contains no listed items. It appears to be a procedural placeholder with no decisions or discussions recorded.

Correspondence

The Town of Cobourg Council will review a series of letters and documents submitted by other municipalities and organizations. The items are for information only and may be moved to a future agenda if a council member or director requests it. No decisions or votes are scheduled for this meeting.

• Letter from the City of Brantford on legislative amendments to improve municipal codes of conduct and enforcement
• Correspondence from the Town of Plympton‑Wyoming regarding the Canada Community‑Building Fund
• Letter from the City of Orillia requesting provincial support for family physicians
• Resident Mary Talbot’s correspondence about accessible parking in Cobourg
• Correspondence from the Terry Fox Run for Cancer Research requesting fundraising support for the Marathon of Hope

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will receive a delegation from the Northumberland Players concerning renovations to the Fire Hall Theatre. It will consider a resolution from the Cobourg Police Service Board and adopt several consent‑agenda items, including a user‑fee study and a Q2 2024 budget performance statement. The committee will also authorize the mayor and municipal clerk to execute a 10‑year lease extension for museum display space at 212 King Street West.

• Delegation on Fire Hall Theatre renovations (Northumberland Players)
• Resolution from Cobourg Police Service Board
• Adoption of 2025 User Fees comprehensive study
• Second Quarter 2024 budget performance statement
• Authorization of 10‑year lease extension for museum space at 212 King St W

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee will meet to discuss a request from YMCA Northumberland to endorse a new site build and a report on policing costs for the Brookside encampment. The committee will also consider renewing the Cobourg Yacht Club lease.

• YMCA Northumberland requests Town endorsement for new site build
• Police report on costs of policing Brookside encampment
• Cobourg Yacht Club lease renewal for 10 years
• Memorandum of Understanding update for Ecology Garden
• Delegations on Brookside encampment relocation and poetry etching

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt staff recommendations to place a demolition restriction on the property at 66 Swayne Street and to establish a by‑law creating Community Safety Zones with prescribed speed limits. Both recommendations will be referred to Regular Council for final approval. The meeting also includes a consent agenda, departmental updates and public comments.

• Report DS-2024-018: Restriction on demolition for 66 Swayne Street
• Report PW-2024-017: By‑law to establish Community Safety Zones
• Report PW-2024-017: By‑law to prescribe motor vehicle speed rates
• Consent agenda items to be adopted as a single motion
• Departmental updates and public comments

Strategic Priorities and Policy Standing Committee

The Strategic Priorities and Policy Standing Committee is meeting to discuss policy amendments and hear from community delegations. The committee will make recommendations to the Regular Council regarding local bylaws and sponsorship requests.

• Proposed amendment to Appendix B of the Video Surveillance Policy
• Review and potential repeal/replacement of the Procedural By-law
• Sponsorship proposal from West Northumberland Curling Club for 2025 Ontario Curling Championship
• Code of Conduct Complaint Report from the Town of Cobourg Integrity Commissioner
• Delegations regarding the Official Plan Report and community grant programs

Correspondence

This document is a list of correspondence distributed to Council for information purposes. No decisions are being made at this time, though members may request items be added to a future agenda.

• Correspondence from Town of Fort Erie and Town of Bracebridge regarding physician shortages
• AMO policy update on municipal priorities
• Township of Russell resolution regarding Municipal Elections Act updates
• Proclamation request from Highland Shores Children's Aid
• Resident Ron Bolt correspondence regarding street designation

Correspondence

The Town of Cobourg Council will review a series of letters and documents that are being distributed for information only. Items include a resident’s comments on transit and budget priorities, requests about parking by‑law changes, and several municipalities’ letters on funding, health workforce shortages, and infrastructure pressures. No formal decisions or motions are scheduled for this meeting.

• Correspondence from Hope Bergeron, Cobourg resident, regarding Cobourg Transit and budget priorities
• Correspondence from City of Quinte West regarding the Canada Community‑Building Fund
• Correspondence from Northumberland County regarding physician shortage (Joint Health Resolution Campaign)
• Correspondence from Town of Essex regarding a letter of support declaring intimate partner violence an epidemic (Bill 173)
• Correspondence from a Cobourg resident regarding parking by‑law changes

Property Standards Committee

The Property Standards Committee will appoint a Chair and a Vice‑Chair for the remainder of the 2022‑2026 term. It will also consider two appeals of Property Standards By‑law 18‑99: one for 22 Queen Street East and another for 182 Stuart Street. The meeting includes standard procedural items such as a call to order, a traditional land acknowledgement, and declarations of interest.

• Appointment of Chair for the remainder of the 2022‑2026 term
• Appointment of Vice‑Chair for the remainder of the 2022‑2026 term
• Appeal of Property Standards Order File No. 9038 for 22 Queen Street East
• Appeal of Property Standards Order File No. 9945 for 182 Stuart Street

Cobourg Public Library Board

The Cobourg Public Library Board will consider the draft 2025 budget for the library, including full, ToC, and ToH versions. The meeting will also receive updates on the library’s memorandum of understanding with the Town of Cobourg and on pay‑equity progress. Standard agenda items such as approval of June 19, 2024 minutes, the CEO report, and June and July 2024 financial statements will be reviewed.

• Approval of June 19, 2024 minutes
• CEO Report and performance indicators
• Financial statements for June and July 2024
• Memorandum of Understanding between Cobourg Public Library and Town of Cobourg
• Draft 2025 Budget (multiple versions)

Cobourg Police Services Board

The Cobourg Police Services Board agenda for August 20, 2024 contains no listed items, descriptions, or decisions. It appears to be a placeholder agenda with no substantive content. No votes, motions, or discussions are recorded.

Committee of Adjustment

The Committee of Adjustment will address several administrative items, including appointing Kristina Lepik as Deputy Secretary‑Treasurer for the 2022‑2026 term and adopting the minutes from June 18, 2024. The primary decision is whether to approve Minor Variance Application A‑07‑24 for 246 Mathew Street, allowing a detached accessory structure and increasing lot coverage from 8% to 11% under Comprehensive Zoning By‑law No. 085‑2003.

• Appointment of Kristina Lepik as Deputy Secretary‑Treasurer (2022‑2026 term)
• Adoption of minutes dated June 18, 2024
• Approval of Minor Variance Application A‑07‑24 for 246 Mathew Street
• Increase lot coverage allowance from 8% to 11% for the accessory structure
• Declarations of interest by Committee members

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee agenda for August 19, 2024 contains no listed items. The document only includes generic headings and placeholders without any specific proposals, decisions, or discussions. Therefore no concrete agenda items can be reported.

Correspondence

The Town of Cobourg Council is receiving a set of correspondence items for information only. The items include letters from the Townships of Larder Lake and Lake of Bays, the Town of Bradford West Gwillimbury, the Ontario Medical Association, and the Mayor of Cambridge. Each letter relates to physician shortages, a joint health resolution campaign, homelessness and opioid policy, or mental‑health and addictions survey results. No decisions are being made at this meeting.

• Correspondence from Township of Larder Lake supporting AMO's joint health resolution campaign
• Correspondence from Township of Lake of Bays requesting provincial recognition of physician shortage
• Correspondence from Town of Bradford West Gwillimbury supporting AMO's joint health resolution campaign
• Correspondence from AMO providing homelessness and opioids policy update
• Correspondence from Mayor Jan Liggett of Cambridge with mental health and addictions poll results

Correspondence

The Town of Cobourg Council will review a set of correspondence items for information only. The items include letters from the Town of Caledon on family doctors, private drinking‑water testing, and regulation of non‑native wild animals. Additional correspondence comes from the Town of Plympton‑Wyoming on underserviced cellular communications and from the Township of Brudenell, Lyndoch and Raglan urging a prompt resumption of the assessment cycle. No decisions will be made at this meeting.

• Correspondence from the Town of Caledon – Support for Family Doctors (letter to Premier Ford)
• Correspondence from the Town of Caledon – Support for Water Testing Services for Private Drinking Water (letter to Premier Ford)
• Correspondence from the Town of Caledon – Support for Provincial Regulations to Restrict Keeping of Non‑Native (exotic) Wild Animals (letter to Premier Ford)
• Correspondence from the Town of Plympton‑Wyoming – Underserviced Cellular Communication Services in Rural and Urban Centres (resolution)
• Correspondence from the Township of Brudenell, Lyndoch and Raglan – Letter urging the government to promptly resume the assessment cycle

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the meeting agenda and adopt the July 11, 2024 minutes. It will receive a balance statement, a draft 2025 budget, the DBIA strategic plan, and reports from several committees. The meeting also includes a closed‑session segment, new business, and unfinished business items.

• Approval of the agenda dated August 12, 2024
• Adoption of minutes from July 11, 2024
• Presentation of the 2025 draft budget
• Review of the balance statement
• Discussion of the DBIA strategic plan

Correspondence

The Town of Cobourg Council will receive a series of letters and documents for information only. Items include a resident’s comments on the Marina Allocation Policy, a request to proclaim James Cockburn Day, a federal letter on wastewater dechlorination, and several municipal submissions on asset retirement obligations, lithium‑ion battery regulations, physician shortages, forest sector support, building‑code amendments, homelessness resources, and family‑physician advocacy. No decisions are scheduled; the items are for discussion or possible future agenda inclusion.

• Correspondence from Ted Williams, resident, on Marina Allocation Policy
• Correspondence from Robert Washburn on proclamation of James Cockburn Day
• Letter to Hon. Patty Hajdu regarding wastewater dechlorination
• Correspondence from AMO on Call to Action on Social and Economic Prosperity Review
• Correspondence from Municipality of Wawa on regulations for importation of lithium‑ion batteries

Accessibility Advisory Committee

The Accessibility Advisory Committee will confirm its agenda, adopt the May 15, 2024 meeting minutes, and consider a report from the Transit Supervisor on the fixed‑route timetable, transit map and signage. The Committee will refer the comments on that transit review to staff. The meeting also includes standard items such as declarations of interest, delegations/presentations, and new or unfinished business.

• Confirm the August 1, 2024 agenda (action to confirm agenda)
• Adopt the May 15, 2024 Accessibility Advisory Committee minutes
• Refer comments on the Cobourg Transit fixed‑route timetable, map and signage review to staff
• Declarations of interest by committee members
• Adjournment of the meeting

Special Council

The Special Council will confirm its agenda and hold a closed session before reconvening. It will proclaim September 23‑29, 2024 as Rail Safety Week. Council will approve By‑law No. 048‑2024 to borrow up to $8,214,169 for capital works through a service agreement with Lakefront Utility Services. It will also accept the sale of 10 acres at 0 Thompson Street in the Lucas Point Industrial Park to Eupherbia Canada for $118,000 per developable acre and $25,000 per undevelopable acre.

• Proclamation of Rail Safety Week (Sept 23‑29 2024)
• By‑law No. 048‑2024 authorizing borrowing up to $8,214,169 for capital works
• Sale of 10‑acre Lucas Point land at 0 Thompson St. to Eupherbia Canada ( $118k/acre developable, $25k/acre undevelopable )
• Endorsement of 2025 budget deliberation schedule and community engagement program
• Direction to proceed with extension agreement for 36 Queen St. property

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee meeting scheduled for July 29, 2024 has no agenda items recorded in the provided document. No decisions, proposals, or discussions are detailed. The agenda appears to be empty or procedural only.

Correspondence

The Town of Cobourg Council will receive two items for information only. The first is a request from the Town of Bradford West Gwillimbury to create a province‑wide long‑service medal program for police and paramedics, modeled after the existing firefighters award. The second is a letter from Dan Cozzi of the Municipal Engineers Association concerning Ontario Provincial Standards for Municipalities. No decisions are scheduled on these items.

• Request from Bradford West Gwillimbury for a province‑wide long‑service medal program for police and paramedics
• Letter from Dan Cozzi (Municipal Engineers Association) on Ontario Provincial Standards for Municipalities

Correspondence

The Town of Cobourg Council will review a correspondence from the Township of Larder Lake. The letter supports a resolution from the Municipality of St‑Charles concerning a Social and Economic Prosperity Review. The item is for information only and no decision is being taken at this meeting.

• Correspondence from Township of Larder Lake supporting St‑Charles resolution on Social and Economic Prosperity Review

Committee of Adjustment

The Committee of Adjustment agenda for July 16, 2024 contains no listed items. No decisions or discussions are detailed in the provided agenda. The meeting appears to be procedural with no specific proposals.

Cobourg Police Services Board

The Cobourg Police Services Board will approve the minutes from May 28, 2024 and receive several reports for information, including the Chief's operational updates and staffing costs. It will approve a set of CPSB policies for incorporation into police procedures and consider a Labour Negotiating Committee report. The board also resolves to meet in closed session to discuss confidential legal, labour‑relations, financial and personnel issues.

• Approve Cobourg Police Services Board minutes dated May 28, 2024
• Approve multiple CPSB policies (e.g., Adequate and Effective Policing, Disclosure of Personal Information) for incorporation
• Receive Chief's Monthly Operational Report for May 2024 and Chief's Report for July 2024
• Consider Labour Negotiating Committee Report (report for decision)
• Resolve to hold a closed session to consider confidential legal, labour, financial and personnel matters

Correspondence

This meeting consists of items distributed for information purposes only. The agenda lists various pieces of correspondence received from other municipalities and organizations. No decisions or votes are recorded in this document.

• Correspondence regarding well water testing support
• Proposed regulations for lithium-ion battery use
• Updates on municipal infrastructure investment
• Information on National Basic Income support
• Housing and Homelessness Task Force meeting summary

Downtown Business Improvement Area Board of Management

The DBIA Board of Management will review the 2025 budget and MOU terms. The meeting includes discussions regarding a marketing sign proposal and a wayfinding signage project. The board will also receive reports from Cobourg Police Services and the Chamber of Commerce.

• 2025 Budget and MOU Terms review
• Marketing committee sign proposal
• Wayfinding Signage Project
• Cobourg Police Services May operational report

Correspondence

This meeting consists of items distributed for information only. The agenda includes correspondence from various municipalities and organizations regarding utility earnings, water testing, and infrastructure funding. No decisions were scheduled for this session.

• Enbridge Gas Inc. notice regarding 2023 utility earnings
• City of Brantford letter regarding Ontario Energy Board gas decision
• County of Frontenac letter regarding sustainable infrastructure funding
• City of Pickering letter regarding private drinking water testing services
• Township of Puslinch correspondence regarding Building Code Act penalties

Correspondence

This meeting consists of items distributed solely for information purposes. The agenda includes communications from residents and other municipalities regarding housing, infrastructure, and utility services. No decisions or votes are recorded in this session.

• Update on shelter services at 310 Division Street
• Phasing out free water testing for private wells
• Resolution to increase infrastructure funding
• Northumberland Housing & Homelessness Task Force meeting summary
• Ontario Energy Board decision regarding gas

Regular Council

Council will consider several policy updates, including changes to human resources, procurement, and public notice procedures. The agenda also includes appointments to the Accessibility Advisory Committee and reports from various boards regarding police services and downtown business.

• Approval of revised non-union compensation, benefits, and flexible work policies
• Update to the Procurement Policy effective July 1, 2024
• Appointment of Councillors Adam Bureau and Aaron Burchat to the Accessibility Advisory Committee
• Amendment to Flag Raising and Proclamation Policy for former employees
• Review of Public Notice Policy update

Correspondence

This agenda contains items distributed for information purposes only. It includes various pieces of correspondence received by the Town, including resident comments and communications from other municipalities.

• Resident comment regarding West Wharf accessibility
• Municipality of Tweed correspondence on OPP funding
• Northumberland Inter-Municipal Task Force housing summary
• Northumberland County correspondence on infrastructure and justice
• Resident comment regarding parking services

Cobourg Public Library Board

The board is reviewing a draft 2024-2027 contract for the Township of Hamilton library. Discussions also include 2025 Rotary Room rental fees and a Memorandum of Understanding with the Town of Cobourg. The meeting will cover May financial reports and pay equity plans.

• Draft 2024-2027 contract for Township of Hamilton Library
• 2025 Rotary Room rental fees
• Memorandum of Understanding between CPL Board and Town of Cobourg
• Pay equity reports and plans
• May 2024 financial reports

Accessibility Advisory Committee

The provided document contains only procedural boilerplate and software interface text. No specific topics, reports, or decisions are listed for the Accessibility Advisory Committee meeting.

Public Planning Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Strategic Priorities and Policy Standing Committee

The Strategic Priorities and Policy Standing Committee is reviewing a compensation study from Gallagher Benefit Services (Canada) Group Inc. The committee is considering a recommendation to implement updated staffing costs and adjust the 2025 budget.

• Proposed annual staffing cost increase of $444,278 effective August 1, 2024
• Proposed prorated payment of $185,116 using the Staff Contingency Reserve
• Proposed 1.60% salary increase to be included in the 2025 budget

Cobourg Police Services Board

The provided document contains only procedural boilerplate and does not list any substantive items for discussion or decision. No topics are recorded for this Cobourg Police Services Board meeting.

Committee of Adjustment

The Committee of Adjustment is reviewing a minor variance application for 526 Elizabeth Street. The proposal includes reducing the lot frontage and increasing permitted coverage for accessory buildings. The committee will also adopt minutes from the May 21, 2024 meeting.

• Minor variance at 526 Elizabeth Street to reduce lot frontage from 18.3 metres to 14.63 metres
• Proposed increase in accessory building coverage from 8% to 11.5% at 526 Elizabeth Street
• Adoption of May 21, 2024 meeting minutes

Correspondence

This meeting consists of items distributed for information purposes only. The agenda includes correspondence from several municipalities regarding water testing, public health, and community events. No decisions are being made on these items during this session.

• Correspondence regarding the phase-out of free well water testing
• Cobourg Garden Club 165th Anniversary Party notice
• Tweed correspondence regarding exotic animals in Ontario
• Brudenell, Lyndoch and Raglan Township letters on fire strategy and mental health
• Correspondence regarding household food insecurity and public health labs

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will review the April 2024 Cobourg Police Services operational report and marketing committee notes. The board will also consider correspondence regarding holiday lighting and a quote for the MY FM One Day Sale. Additionally, the board is scheduled to formally accept the resignation of Megan Carr.

• Acceptance of M. Carr's resignation
• Review of April 2024 Cobourg Police Services operational report
• Discussion of holiday lighting correspondence
• Review of MY FM One Day Sale quote

Special Council

Council will receive an information session from Town of Cobourg Holdings Inc. The presentation will be delivered by Holdco Chair David Tsubouchi and Lakefront Utilities Inc. CEO Dereck Paul.

• Information session from Town of Cobourg Holdings Inc.
• By-law 039-2024 to confirm meeting proceedings

Correspondence

This meeting consists of correspondence distributed for information purposes. The items include communications from other municipalities regarding infrastructure funding, assessment cycles, and waste regulation.

• Infrastructure funding and water affordability letters from Township of Pelee
• Request from Municipality of Callander to resume assessment cycle
• Blue box regulation amendment request from Brooke-Alvinston
• Ride-sharing services correspondence from The Blue Mountains
• Correspondence regarding 'Moms Stop The Harm' from BREAKPOINT Communities

Corporate Finance and Legislative Standing Committee

The Corporate, Finance, and Legislative Standing Committee will consider the Customer Service Strategy and Implementation Plan. The committee will also review updated Terms of Reference for the Audit Committee. This includes renaming the group to the Audit and Risk Committee and starting recruitment for two members.

• Review of Customer Service Strategy & Implementation Plan (Report CAO-2024-003)
• Update to Audit Committee Terms of Reference (Report COR-2024-010)
• Renaming the Audit Committee to the Audit and Risk Committee
• Recruitment of two members for the Audit and Risk Committee

Public Works Planning and Development Standing Committee

The Public Works, Planning, and Development Standing Committee is reviewing several infrastructure and development items. The agenda includes approving a zoning amendment for 149 Elgin Street East and awarding contracts for sidewalk construction and pump procurement. The committee will also hear delegations regarding snow removal and stormwater charges.

• Award of $402,480.74 contract to Royal Crown Construction for various sidewalk projects
• Approval of $55,511 purchase for a Digester Mixing Pump Plant 1
• Zoning By-law Amendment for Mineral Road Properties Inc. at 149 Elgin Street East
• Delegation regarding a Snow Removal Project Pilot
• Request for Quotation to recruit a Principal Planner

Community Protection and Economic Development Committee

The Committee is reviewing a proposal to add town-owned lots west of Glen Watford Road and Ravensdale Road to the Parks and Facilities Regulations Bylaw. The agenda also includes a proposal for a Multicultural Food Festival and an update regarding the Tree Bylaw.

• Amendment to Parks and Facilities Regulations Bylaw 022-2016 for lots west of Glen Watford Road and Ravensdale Road
• Proposal for a Multicultural Food Festival community event
• Update on the Tree Bylaw

Special Council

This special council meeting consists of procedural and administrative items. The agenda includes a request for a closed session regarding personal matters and solicitor-client privilege. No substantive policy decisions or new projects are listed.

• Confirmation of the June 4, 2024 Special Council Agenda
• Request for Closed Session regarding personal matters and solicitor-client privilege
• Introduction of By-law 038-2024 to confirm meeting proceedings

Strategic Priorities and Policy Standing Committee

The Strategic Priorities and Policy Standing Committee will consider several municipal policy updates. These include revisions to non-union compensation, benefits, and flexible work arrangements. The committee will also address changes to procurement, public notice, and flag-raising procedures.

• Updated Procurement Policy effective July 1, 2024
• Revised Non-Union Compensation, Benefits, and Flexible Work Arrangements policies
• Amendment to Flag Raising and Proclamation Policy regarding former employees
• Approval of the Delegated Authority By-law
• Appointments to the Accessibility Advisory Committee