Cobourg public meetings in 2025

Correspondence

The council will receive a correspondence from resident Doug Weldon concerning a major traffic hazard at the intersection of King Street and D'Arcy Street. The item is being distributed for information only, with no formal discussion or decision scheduled. No other agenda items are listed.

• Correspondence from Doug Weldon about a major traffic hazard at King & D'Arcy

Correspondence

At its December 24, 2025 meeting, the Cobourg Town Council received several pieces of correspondence for information only. The items include a rent‑protection resolution from the Municipality of Huron Shores, an update on Ontario’s proposed storm‑water fee exemptions for farms and managed forests, and a support resolution for improvements to Highway 11/17. The council may consider incorporating any of these items into a future agenda, but no formal action is taken at this meeting. Additional correspondence covered opposition to a conservation‑authority consolidation and a public‑health board minutes report.

• Rent Protection for Tenants – correspondence from the Municipality of Huron Shores (support resolution)
• Regulatory Update: Ontario proposes stormwater fee exemptions for farms and managed forests – correspondence from Watson and Associated Ltd
• Improvements to Highway 11/17 – correspondence from the Municipality of Huron Shores (support resolution)
• Opposition to proposed consolidation of conservation authorities – correspondence from the Township of Machar
• Lakelands Public Health Board of Health minutes – received for information

Cobourg Police Services Board

The agenda for the Cobourg Police Services Board meeting on December 23, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda items.

Regular Council

At the December 17 regular council meeting, members will consider multiple by‑law enactments, including regulations for fences, inspection powers, and the assumption of municipal road and service responsibilities for the New Amherst Stage 1 Phase 3B project. The council will also receive delegations regarding the New Nuclear at Wesleyville project and a request to donate land for workforce housing. Additionally, a cheque will be presented to Blue Dot Northumberland for its partnership in the Great Lakes Coastal Cleanup.

• Enact By‑law No. 060‑2025 to regulate fence height, materials and sight triangles.
• Enact By‑law No. 061‑2025 granting powers of entry for inspections.
• Enact By‑law No. 062‑2025 to assume municipal services and infrastructure for New Amherst Stage 1 Phase 3B (New Amherst Boulevard area).
• Receive delegation from IAAC and CNSC on the New Nuclear at Wesleyville project (information or refer to staff).
• Receive delegation from Keith Herring on Northumberland Workforce Housing land donation request (information or refer to staff).

Council adopted By-law No. 060-2025 to regulate the height and materials of fences, natural features and other objects on properties within specified zones. The council also appointed three public members to the Parks and Recreation Master Plan Task Force and directed staff to proceed with matters from closed‑session items such as the Northam Industrial Park acquisition. In addition, the council supported a series of manufacturing‑related recommendations in principle and directed staff to report back.

• Adopted By-law No. 060-2025 regulating fence height and materials (Carried)
• Appointed Chris Chafe, Olivia Lawson Hahn, and Jennifer Weaver to the Parks and Recreation Master Plan Task Force (Carried)
• Directed staff to proceed with the Northam Industrial Park acquisition as discussed (Carried)
• Directed staff to proceed with director remuneration matters as discussed (Carried)
• Directed staff to proceed with trade‑secret information matters as discussed (Carried)
• Directed staff to proceed with litigation matters as discussed (Carried)
• Supported manufacturing workforce, housing, transit, training, and promotional recommendations in principle and instructed staff to report back (Carried)
• Directed staff to develop a public engagement plan for licensing rental premises and report back (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will confirm its agenda, adopt the October 15, 2024 minutes, and receive an update from the Legislative Coordinator on council resolutions. It will discuss a consultation on the creation of a parking review, a progress report on the Multi‑Year Accessibility Plan, and two committee vacancies. The Committee will direct two members to work with staff on an Accessibility Awards Program for businesses to be recognized during National AccessAbility Awareness Week, and will ask a member to draft a letter introducing the 2026‑2030 Multi‑Year Accessibility Plan.

• Confirm the agenda as circulated
• Adopt the October 15, 2024 Accessibility Advisory Committee minutes
• Receive update from Legislative Coordinator on council resolutions (information only)
• Direct two members to collaborate with staff on an Accessibility Awards Program for businesses
• Direct a member to draft a letter for the 2026‑2030 Multi‑Year Accessibility Plan introduction

Cobourg Police Services Board Special Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, discussions, or items of business listed.

Cobourg Police Services Board Special Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific motions, applications, or discussion items listed for this meeting.

Special Council

The Town of Cobourg is holding a special council meeting to review the 2026 Proposed Mayor's Budget. The discussion includes operating and capital budgets, as well as specific allocations for police and environmental services.

• 2026 Proposed Mayor's Operating Budget
• 2026 Proposed Mayor's Capital Budget
• 2026 Environmental Operating and Capital Budgets
• 2026 Stormwater Budget
• 2026 Police Operating and Capital Budgets

Council approved a $600,000 withdrawal from the Cobourg Police Reserve fund and a $500,000 withdrawal from the Affordable Housing Reserve to lower the 2026 operating and capital budget levy. The council also deferred several long‑range planning projects and added $233,255 for an Official Plan Review, funded from the Planning Studies Reserve. The amended 2026 Mayor’s Budget was not adopted but was referred to the December 17 regular council meeting for further consideration.

• Approved $600,000 withdrawal from Cobourg Police Reserve fund (Yes 5, No 2) – Carried
• Approved $500,000 withdrawal from Affordable Housing Reserve (Yes 5, No 2) – Carried
• Defeated motion to increase Northam Industrial Park Reserve withdrawal to $500,000 (Yes 3, No 4) – Defeated
• Defeated motion to include Cobourg Police Service Board budget request (Yes 2, No 5) – Defeated
• Approved deferral of Heritage Conservation District Plan, Downtown CIP Incentive, Recoveries projects, and Cobourg East studies, and added $233,255 Official Plan Review funding – Carried
• Referred acceptance of the amended 2026 Mayor’s Budget to the December 17 regular council meeting – Carried
• Adopted By‑law No. 069‑2025 confirming the special council meeting proceedings – Carried
• Extended meeting duration beyond four hours – Carried

Emergency Meeting

The Town of Cobourg Council will consider a motion to fully support the County of Northumberland's request to allow individuals to sleep in the Northumberland County Warming Room located at 555 Court House Road during overnight hours. The meeting will also move into closed session and adopt By-law No. 068-2025 to confirm the proceedings of this emergency meeting. These items will be decided in the emergency session scheduled for 4:00 p.m. on December 12, 2025.

• Motion to support Northumberland County Warming Room at 555 Court House Road for overnight shelter
• Resolution to move Council into closed session under the Municipal Act, 2001
• Adoption of By-law No. 068-2025 to confirm the emergency meeting proceedings

The Town of Cobourg approved a motion supporting the County of Northumberland's warming room to allow individuals to sleep overnight, pending compliance with laws and possible change‑of‑use permitting. The council also passed By‑law No. 068‑2025 to confirm the emergency meeting proceedings. All motions were carried without recorded vote counts.

• Approved motion supporting County warming room overnight use (carried)
• Noted County may request a change‑of‑use permit for building code and fire code compliance (carried)
• Confirmed the emergency meeting agenda (carried)
• Moved council into closed session under Municipal Act (carried)
• Passed By‑law No. 068‑2025 confirming emergency meeting proceedings (carried)

Correspondence

The Town of Cobourg Council will review a series of correspondences for information only. Items include requests and comments from neighboring municipalities and residents on topics such as strong mayor powers, conservation authority consolidation, site‑readiness funding, and automated speed‑enforcement decisions. No formal decisions or votes are scheduled for this meeting.

• Correspondence from the Township of Minden Hills regarding Strong Mayor Powers
• Correspondence from the Town of Ingersoll regarding Conservation Authority Consolidation
• Correspondence from the Township of Central Frontenac on Proposed Amendments to the Conservation Authorities Act
• Correspondence from the Municipality of Magnetawan about criteria for Site Readiness Funding
• Correspondence from the County of Brant on the Provincial Decision on Automated Speed Enforcement

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area (DBIA) Board of Management will adopt minutes from prior meetings and hear a series of reports. It will formally accept two Town of Cobourg Council resolutions – a film permit policy and a user‑fee recommendation – for information purposes. The Board will also accept the Finance Committee notes, the year‑to‑date financial report, the draft 2026 budget, and several committee reports as information. A closed session will be held under the Municipal Act regarding personal matters of an identifiable individual.

• Accept Town of Cobourg Council Resolution – DBIA Film Permit Policy (attachment) for information
• Accept Town of Cobourg Council Resolution – DBIA User Fee Recommendation (attachment) for information
• Accept Finance Committee Report (Nov) and year‑to‑date vs budget financial report (Oct 31 2025) for information
• Accept draft 2026 DBIA budget and sponsorship opportunities for information
• Hold closed session under Municipal Act s.239(2)(b) on personal matters of an identifiable individual

The Downtown Business Improvement Area Board approved the agenda and adopted prior meeting minutes. It accepted Town of Cobourg Council resolutions for information and approved several amendments to the 2026 draft budget, including changes to seasonal decor, patio events, and the flag program. The Board also extended the current digital marketing contract for six weeks at $650 and will issue a request for quotes for 2026 services.

• Approved agenda as presented (DBIA-174-2025)
• Adopted November 13 and November 17 meeting minutes (DBIA-175-2025)
• Accepted Town of Cobourg Council resolutions for information (DBIA-176-2025)
• Approved 2026 draft budget amendments: increase seasonal decor $7,500, reduce patio event budget to $0, reduce flag program to $4,000, increase member relations budget $1,000, reduce flag program further to $3,000, decrease fundraising budget to $500 and flag program to $2,500 (DBIA-180-2025, 181-2025, 183-2025, 182-2025)
• Approved six‑week extension of digital marketing contract for $650 and directed a request for quotes for 2026 services (DBIA-188-2025)
• Accepted Finance Committee notes for information (DBIA-177-2025)
• Accepted Financial Report ending Oct 31 2025 for information (DBIA-178-2025)
• Accepted Year‑to‑Date vs Budget report ending Oct 31 2025 for information (DBIA-179-2025)

Public Planning Meeting

The public planning meeting agenda for December 10, 2025, contains no listed items. No decisions or discussions are recorded in the provided document.

Cobourg Police Services Board

The Cobourg Police Service Board will approve the minutes from its October 28, 2025 meeting and receive the Chief’s December 2025 report. It will select a hiring committee for the next chief and adopt the 2026 board meeting schedule. The board will also rescind the appointment of Special Constable Tristan Schenk (#583), effective November 13, 2025. A closed‑session will follow to consider confidential legal, labour, financial and personnel matters.

• Approve minutes from October 28, 2025 meeting
• Select hiring committee for chief (item 9.3)
• Accept 2026 CPSB meeting schedule
• Terminate Special Constable Tristan Schenk (#583) effective Nov 13 2025
• Closed session for confidential legal, labour, financial and personnel items

The Cobourg Police Services Board approved the publication of a Request for Quotation for consulting services to recruit a new Chief of Police, with proposals due by January 20, 2026. It also established a hiring committee of three members for the chief recruitment, rescinded the appointment of Special Constable Tristan Schenk, and adopted the 2026 meeting schedule. An amendment to add a fourth member to the hiring committee was defeated.

• Approved minutes from October 28, 2025 (carried)
• Added agenda items on hiring committee selection and confidential personnel (carried)
• Accepted 2026 CPSB meeting schedule as presented (carried)
• Rescinded appointment of Special Constable Tristan Schenk effective November 13, 2025 (carried)
• Established hiring committee for Chief recruitment (Sean Graham, Adam Bureau, Nicole Beatty) (carried)
• Amended hiring committee to add Ron Kerr – defeated
• Approved RFQ for consulting services for Chief recruitment; proposal deadline Jan 20, 2026 (carried)
• Authorized closed‑session meeting for confidential items (carried)

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board is scheduled to meet for one hour to discuss the Strategic Planning Committee and adjourn. No specific decisions or reports are listed on the agenda.

• Strategic Planning Committee discussion
• Public comments period
• Adjournment

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will adopt the minutes from its November 17, 2025 meeting and receive a summary of heritage permit approvals for November‑December 2025. It will vote to support staff’s recommendation to replace an unpermitted sliding door with a new door at 458 William Street. The committee will also review a draft amendment to Property Standards By-law No. 018‑1999 and provide comments before the proposal is presented to Council.

• Adopt the minutes from the November 17, 2025 Heritage Advisory Committee meeting.
• Receive the Summary of Heritage Permit Approvals for November‑December 2025 for information.
• Support staff’s recommendation to approve removal of the unpermitted sliding door and install a new door at 458 William Street.
• Review and comment on the proposed amendment to Property Standards By-law No. 018‑1999.
• Receive staff update on listed heritage properties.

The Heritage Advisory Committee approved several items, including receiving staff reports on recent heritage permit approvals and listed properties. It supported staff’s recommendation to replace an unpermitted sliding door at 458 William Street. The Committee also endorsed the proposed amendment to Property Standards By-law No. 018-1999 and will forward it to Council for final approval.

• Agenda confirmed (Carried)
• Minutes adopted (Carried)
• Received Summary of Heritage Permit Approvals for information (Carried)
• Received Staff update on Listed Properties for information (Carried)
• Approved removal of unpermitted sliding door and installation of new door at 458 William Street (Carried)
• Supported Staff’s proposed amendment to Property Standards By-law No. 018-1999 and will present it to Council (Carried)

Parks and Recreation Master Plan Task Force

The Parks and Recreation Master Plan Task Force will confirm its agenda and adopt minutes. It will appoint a chair for the duration of the task force. The group will receive a presentation on members' roles and an overview of the master plan's objectives, timelines, and progress.

• Confirm agenda (information purpose)
• Adopt minutes (information purpose)
• Appointment of chair for the Parks and Recreation Master Plan Task Force
• Presentation on roles and responsibilities of task force members
• Overview of objectives, timelines, milestones, and progress of the master plan

The Parks and Recreation Master Plan Task Force confirmed its agenda and noted no prior minutes to adopt. It postponed the election of a permanent chair until January 12, 2026 and named Beth Bellaire as Acting Chair for the meeting. The group also carried motions to receive presentations on roles and responsibilities, objectives and timelines, and overall plan progress for information purposes.

• Postponed election of Chair until Jan 12, 2026 (Carried)
• Appointed Beth Bellaire as Acting Chair for today's meeting (Carried)
• Confirmed agenda as circulated (Carried)
• Received presentation on roles and responsibilities of task force members (Carried)
• Received update on objectives, goals, timelines, and milestones (Carried)
• Received overview of Parks and Recreation Master Plan progress (Carried)

Correspondence

The Town of Cobourg Council will review six pieces of correspondence received from other municipalities and organizations. All items are for information only and may be moved to a future agenda if a council member or director requests it. No decisions or votes are scheduled for these items at this meeting.

• Correspondence from the Town of Parry Sound regarding a province‑wide alcohol container return system
• Correspondence from the City of Welland on ensuring justice and protection for Ontario's children
• Correspondence from the Town of the Blue Mountains about the TC Energy Ontario Pumped Storage Project
• Correspondence from resident David Toulmin requesting reconsideration of the OPP policing option for Cobourg
• Correspondence from the City of Sarnia on financial relief for municipally‑policed communities

Corporate Finance and Legislative Standing Committee

The Corporate, Finance, and Legislative Standing Committee is considering several financial updates, including a new fees and charges by-law for 2026. The body is also discussing the consolidation of discretionary reserve accounts and updates to the town's reserve fund policy.

• Proposed $75,000 from reserves for Council Chambers audio-visual and sound upgrades
• Enactment of By-law No. 0xx-2025 for 2026 Fees and Charges
• Consolidation of discretionary reserve accounts from 44 down to 26
• Amendment to Development Charge By-law 001-2022 via By-law No. 058-2025
• Request for Quotation for a community grants program disbursement partner

The Corporate, Finance and Legislative Standing Committee adopted several consent agenda items and referred them to Regular Council for final approval, including an AV system upgrade funded by $75,000 from reserves and the 2026 Fees and Charges By‑law. It also directed staff to seek a community‑grant disbursement partner and amend the related policy. The Committee approved the Reserve Fund Policy and the consolidation of discretionary reserve accounts, reducing them from 44 to 26 and endorsing target balances for each.

• Adopted recommendation to upgrade Council Chambers AV system with $75,000 from reserves (referral to council)
• Adopted recommendation to enact By‑law No. 0xx‑2025 for 2026 Fees and Charges (referral to council)
• Adopted recommendation to prepare Infrastructure Reserve Fund for the 2025 budget levy (referral to council)
• Adopted recommendation to present Q4 Operational Plan update and 2026 Annual Operational Plan (referral to council)
• Adopted By‑law No. 058‑2025 amending Development Charge By‑law 001‑2022 (referral to council)
• Directed staff to request a quotation for a community‑grant disbursement partner and amend the administration policy
• Approved the Reserve Fund Policy
• Approved consolidation of discretionary reserve accounts from 44 to 26 and endorsed target balances

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will meet in closed session to discuss confidential personnel matters. The meeting is scheduled for Wednesday, December 3, 2025, at 5:00 p.m. in Council Chambers, Victoria Hall.

• Closed session for confidential personnel matters
• Update from Board Chair Adam Bureau
• Traditional land acknowledgement
• Additions to the agenda
• Disclosure of pecuniary interest

Community Protection and Economic Development Committee

The Community Services, Protection and Economic Development Standing Committee will consider three staff reports that recommend new by‑laws: one to regulate fence height and materials, one to create a rental‑premises licensing framework, and one to grant powers of entry for inspections. Each recommendation will be referred to Regular Council for final approval. The committee will also receive a delegation from resident George Parker on by‑law enforcement matters.

• Adopt recommendation (Report LS‑2025‑021) to enact By‑law xxx‑2025 regulating fence height, materials and sight‑triangle objects in specified zones.
• Adopt recommendation (Report LS‑2025‑022) to direct staff to develop a public engagement plan for a new rental‑premises licensing by‑law and report back with final recommendations.
• Adopt recommendation (Report LS‑2025‑023) to enact By‑law xxx‑2025 providing powers of entry for municipal inspections.
• Receive delegation from George Parker requesting the council either receive the delegation for information or refer it to staff for a report on by‑law enforcement.

The Community Services, Protection and Economic Development Committee adopted a by‑law to regulate fence height and materials, adopted a by‑law granting inspection entry powers, and directed staff to develop a public‑engagement plan for licensing rental premises. It also referred a resident delegation on by‑law enforcement to regular council for a report. All items were carried.

• Adopted By‑law xxx‑2025 for fence and sight‑triangle regulation (carried)
• Adopted By‑law xxx‑2025 to provide powers of entry for inspections (carried)
• Directed staff to create a public‑engagement plan for licensing rental premises (carried)
• Referred resident delegation on by‑law enforcement to regular council for a report (carried)

Public Works Planning and Development Standing Committee

The Public Works, Planning, and Development Standing Committee is reviewing a comprehensive update to the town's zoning by-law. The body is also considering requests to waive or reduce development charges and the assumption of new roads and services for public use.

• Proposed enactment of the Comprehensive Zoning By-law
• Proposed waiver of approximately $271,000 in development charges and parkland fees for 321 John Street
• Delegation from Plazacomm requesting reduced development charges and property taxes
• Assumption of roads and services at New Amherst Stage 1 Phase 3B (New Amherst Boulevard)
• Assumption of roads and services at West Park Village Phase 4D (Wilkins Gate, Kerr Street, and Fisher Pond)

The Public Works, Planning and Development Standing Committee adopted the Comprehensive Zoning By‑law update, waived approximately $271,000 in development charges for the project at 321 John Street, and approved the inclusion of golf simulator bays as a permitted accessory amenity at Avenue 18 Restaurant (156 Willmott Street, Unit 1). It also assumed municipal services for New Amherst Stage 1 Phase 3B and West Park Village Phase 4D, and referred a request to reduce development charges and post‑development property taxes to staff for a report. All motions were carried.

• Approved Comprehensive Zoning By‑law update (Carried)
• Waived $271,000 in development charges and parkland fees for 321 John Street (Carried)
• Approved golf simulator bays as permitted accessory amenity at 156 Willmott Street, Unit 1 (Carried)
• Assumed municipal services for New Amherst Stage 1 Phase 3B (Carried)
• Assumed municipal services for West Park Village Phase 4D (Carried)
• Referred request to reduce development charges and post‑development property taxes to staff (Carried)
• Confirmed agenda (Carried)
• Adopted consent agenda items for road and service assumptions (Carried)

Special Council

The Town of Cobourg Special Council will meet to receive a presentation on the 2026 Cobourg Police Service Capital and Operating Budget. The meeting also includes the review of correspondence from R. K. Simpson and Gene Maynard.

• 2026 Cobourg Police Service Capital and Operating Budget Presentation by Chief Paul VandeGraaf
• Correspondence from R. K. Simpson
• Correspondence from Gene Maynard
• By-law 059-2025 to confirm the proceedings of the December 1, 2025 meeting

The agenda was confirmed by motion and second. The council received the 2026 Cobourg Police Service Capital and Operating Budget presentation for information. A confirmatory by‑law (059‑2025) was introduced, read, and passed. Several chair positions were rescinded during the meeting.

• Agenda confirmed (motion by Councillor Randy Barber, seconded by Councillor Aaron Burchat)
• Received 2026 Cobourg Police Service Capital and Operating Budget presentation (motion by Councillor Adam Bureau, seconded by Councillor Brian Darling)
• Mayor Lucas Cleveland rescinded chair position to Deputy Mayor Nicole Beatty
• Deputy Mayor Nicole Beatty rescinded chair position to Mayor Lucas Cleveland
• Mayor Lucas Cleveland rescinded chair position to Councillor Brian Darling
• Councillor Brian Darling rescinded chair position to Mayor Lucas Cleveland
• By‑law 059‑2025 confirming meeting proceedings introduced and passed (motion by Councillor Aaron Burchat, seconded by Councillor Randy Barber)
• Meeting adjourned at 3:41 p.m.

Correspondence

The Town of Cobourg Council will review a series of correspondences received from municipalities, agencies and residents. All items are presented for information only and may be moved to a future agenda if a council member or director requests it. No formal decisions or votes are scheduled for this meeting.

• Northumberland County – Increased Income Support Thresholds for Veterans
• Township of Larder Lake – Request for moratorium on aerial glyphosate spraying in the Timiskaming Forest
• Enbridge Gas Inc. – 2024 Utility Earnings and Disposition of Deferral & Variance Account Balances (notice of application)
• Municipality of Calvin – Strengthening self‑defence protections and addressing rising home invasions in Ontario
• City of Windsor – Bill 68 & Conservation Authorities Act

Regular Council

Council will confirm the agenda, adopt minutes from recent meetings, and receive reports from standing committees. A delegation from resident Esther Schroeder will be considered regarding a proposed 20.5 % increase to the Cobourg Police Service 2026 budget. The council will receive the draft 2025 Water and Wastewater Rate Study and a report on the Municipal Franchise Agreement with Enbridge Gas Inc. for information. Additional correspondence on climate action, municipal policing support, and natural gas expansion will be noted and directed to staff.

• Delegation on Cobourg Police Service 2026 budget (20.5% increase) – receive or refer
• Draft 2025 Water and Wastewater Rate Study – receive for information
• Municipal Franchise Agreement with Enbridge Gas Inc. – receive report
• Adoption of consent agenda items from standing committees
• Correspondence supporting climate action and municipal policing initiatives

Council directed staff to draft a by‑law that will raise the monthly base charge and consumptive rate for water and wastewater in line with the 2025 rate study. The council also accepted the recommendation to renew the Comprehensive Insurance Program with Marsh Canada for $803,592 (excluding taxes). Additional actions included appointing members to the Parks and Recreation Master Plan Task Force and supporting several external correspondences.

• Directed staff to prepare a by‑law to increase water and wastewater rates (carried)
• Accepted renewal of Comprehensive Insurance Program with Marsh Canada at $803,592 (carried)
• Appointed six public members and Councillor Miriam Mutton to the Parks and Recreation Master Plan Task Force (carried)
• Defeated motion to suspend procedural by‑law for delegations (defeated)
• Referred parking delegation on Bagot Street to staff for a report (carried)
• Supported C40 Climate Action correspondence and directed staff to forward it to all Ontario municipalities (carried)
• Directed staff to promote AMO free workshop for diverse municipal candidates (carried)
• Supported Enbridge Gas natural‑gas expansion consultation and directed staff to submit comments (carried)

Cobourg Police Services Board

The agenda for the Cobourg Police Services Board meeting on November 25, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda content.

Correspondence

The Town of Cobourg Council will review a series of correspondences for information only. Items include a letter from the Honourable Rob Flack about the Fighting Delays, Building Faster Act, 2025, and several municipal letters on shelter services, waste‑management, and speed‑enforcement. No items are selected for formal discussion or decision at this meeting.

• Correspondence from the Honourable Rob Flack, Minister of Municipal Affairs and Housing – Introduction of the Fighting Delays, Building Faster Act, 2025
• Correspondence from resident Dave Hutnyk – Town of Cobourg shelter and warming hub
• Correspondence from resident David Moore – Transition House drug raid
• Correspondence from the Association of Ontario Road Supervisors (AORS) – AORS Advance Newsletter
• Correspondence from the Township of Selwyn – Notice of Motion Curbside Recycling – Non Profits

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will meet on November 19, 2025 to discuss the 2026 police service budget. The meeting includes a closed‑session portion to consider confidential matters about an identifiable individual, as authorized by the Community Safety and Policing Act, 2019. Public comments are invited on agenda items such as the land acknowledgement and disclosures of interest.

• 2026 Cobourg Police Service budget discussion
• Closed session to consider confidential items pertaining to an identifiable individual (Section 44(2) of the Community Safety and Policing Act, 2019)
• Traditional land acknowledgement of the Williams Treaties First Nations
• Disclosure of pecuniary interest by board members
• Additions to the agenda (no specific items listed)

Cobourg Public Library Board

The Cobourg Public Library Board meeting will review standard agenda items such as the October 15, 2025 minutes, the CEO report and October 2025 financial statements. Business arising includes the 2025 board self‑evaluation results, a memorandum of understanding with the Town of Cobourg, and a draft of the 2024 audited financial statement. New business features a discussion on renewing the library’s GIC banking arrangement.

• Approval of minutes from October 15, 2025
• CEO report for October 2025
• Financial statements for October 2025
• 2025 board self‑evaluation results
• Memorandum of Understanding between the Library Board and the Town of Cobourg

Public Planning Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Accessibility Advisory Committee

The agenda for the Cobourg Accessibility Advisory Committee meeting on November 19, 2025 contains no listed items. No specific rezoning, contracts, ordinances, fee changes, or public hearings are noted. The meeting appears to be procedural with no documented decisions.

Committee of Adjustment

The Committee of Adjustment will adopt the agenda and the minutes from August 19, 2025. It will consider three applications: approve a minor variance for 486 George Street to reduce the rear yard setback; consider a motion to rescind the prior approval for 448 Cottesmore Avenue (Minor Variance A-04-25); and approve a new minor variance for 448 Cottesmore Avenue that reduces interior side yard, front yard setbacks and the required parking spaces. All approvals are subject to the conditions noted in the applications.

• Approve minor variance A-11-25 for 486 George Street – reduce rear yard setback from 7 m to 1.21 m
• Motion to rescind previous approval of Minor Variance A-04-25 for 448 Cottesmore Avenue
• Approve minor variance A-12-25 for 448 Cottesmore Avenue – reduce interior side yard setback to 0.87 m, front yard setback to 3.3 m, and parking requirement to one space
• Adopt agenda
• Adopt minutes dated August 19, 2025

The Committee adopted the agenda and the minutes from August 19, 2025. It approved a minor variance for 486 George Street to allow a reduced rear yard setback. It rescinded the earlier approval for Minor Variance A‑04‑25 at 448 Cottesmore Avenue. It then approved a new minor variance for 448 Cottesmore Avenue permitting a front porch, garage, and reduced setbacks and parking requirements.

• Adopt agenda (Carried)
• Adopt minutes dated August 19, 2025 (Carried)
• Approve Minor Variance A‑11‑25 for 486 George Street (Carried)
• Rescind previous approval for Minor Variance A‑04‑25 at 448 Cottesmore Avenue (Carried)
• Approve Minor Variance A‑12‑25 for 448 Cottesmore Avenue (Carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will consider design‑related comments for a proposed nine‑storey development at 202 Second Street. The Committee will authorize its Chair to compile those comments into a single letter and submit it to the Town Planning Staff. The letter will be included in a staff report that is scheduled for presentation to Council on November 18, 2025.

• Adopt the November 10, 2025 Heritage Advisory Committee minutes
• Review and submit design‑related comments on the proposed 9‑storey development at 202 Second Street
• Authorize the Committee Chair to compile a consolidated comment letter
• Submit the consolidated letter to Town Planning Staff for inclusion in a staff report to Council on November 18, 2025

The Heritage Advisory Committee confirmed its agenda. It adopted the meeting minutes. The committee approved submitting design‑related comments on the proposed nine‑storey development at 202 Second Street and authorized the chair to compile and send a consolidated letter to town planning staff for inclusion in a staff report.

• Agenda confirmed (Carried)
• Minutes adopted (Carried)
• Approved design comments for 202 Second Street development and authorized chair to submit consolidated letter (Carried)

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will meet to approve the agenda, review the strategic plan, and discuss new business items. The meeting will be held in person at Council Chambers and electronically via Zoom.

• Approval of agenda dated November 17, 2025
• Review of Strategic Plan
• Discussion of New Business
• Hybrid meeting format (In-Person and Electronic)

The Board approved the agenda as presented. No declarations of interest were made. A strategic planning session was held, with a draft plan to be provided in 2026. The meeting adjourned at 12:35 p.m.

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made at this meeting, though Council members may request specific items be added to a future agenda.

• Resident correspondence regarding Warming Room and Warming Room Capacity
• Correspondence from Town of Prescott regarding OCIF Funding
• AMO workshop for diverse candidates for 2026 Municipal Elections
• MECP consultation on regional consolidation of Ontario’s conservation authorities
• Township of Alnwick/Haldimand letter of support for automated speed enforcement in Brighton

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will approve a draft 2026 budget and receive financial reports for September 30, 2025. The meeting will also cover committee reports, including the beautification committee, and a closed session regarding a flag program.

• Approval of 2026 draft budget
• Finance Committee Notes for October
• DBIA Financial Reports ending September 30, 2025
• Year to date budget vs actual report
• Harvest Fest 2025 Event Recap

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board held a special meeting on November 12, 2025. The agenda provided contains no listed items or decisions. No contracts, rezoning, ordinances, fee changes, or public hearings are documented for this meeting.

Special Council

The Special Council will confirm its agenda, disclose any pecuniary interests, and adopt several resolutions. Items include supporting the Elect Respect pledge, reviewing housing development options, and directing staff on downtown fee reviews and a police facility task force. The meeting also covers an accessibility plan report and a proposal for a whistleblower policy.

• Approve the Annual Surplus Allocation Policy (Report No. COR-2025-021)
• Adopt a resolution supporting the Elect Respect pledge
• Consider options for building more homes, including expanding pre‑zoned intensification areas and digitizing planning approvals (Report No. DS-2025-018)
• Review Downtown Business Improvement Area user fees such as sign permits ($250/yr) and event permits ($175–$500)
• Create a Police Service Facility Task Force to explore a new facility at 739 D’Arcy Street

The council suspended a procedural by‑law to consider the 2026 Cobourg Police Service budget and confirmed the meeting agenda. It adopted a resolution supporting the Elect Respect pledge, approved the Annual Surplus Allocation Policy, and directed staff to review downtown business user fees and to propose a flat‑rate film permit fee structure. The 2024 Multi‑Year Accessibility Plan progress report was accepted for information, and staff were instructed to form a Police Facility Task Force and study a potential new facility at 739 D’Arcy Street.

• Suspended Procedural By‑law 050‑2024 sec 5.6 to consider 2026 Police budget (Carried by Two‑Thirds)
• Confirmed agenda as amended (Carried)
• Adopted resolution supporting Elect Respect pledge (Carried)
• Approved Annual Surplus Allocation Policy (Carried)
• Directed staff to review downtown business user fees (Carried)
• Directed staff to develop flat‑rate film permit fee structure (Carried)
• Accepted 2024 Multi‑Year Accessibility Plan Progress Report for information (Carried)
• Created Police Facility Task Force and tasked staff with terms of reference and study of Venture 13 site (Carried)

Cobourg Heritage Advisory Committee

The Heritage Advisory Committee is meeting to agree on design-related comments for a proposed 9-storey development at 202 Second Street. The body will also set its 2026 meeting schedule and review recent permit approvals.

• Design comments for proposed 9-storey development at 202 Second Street
• Approval of 2026 Heritage Advisory Committee meeting dates
• Review of permit approval summary for October-November

The Heritage Advisory Committee approved the schedule for its 2026 meetings and received a summary of October‑November permit approvals. It also agreed on all design‑related comments for the proposed 9‑storey development at 202 Second Street and authorized the Chair to compile those comments into a single letter and submit it to Town Planning Staff for inclusion in a staff report to Council.

• Approved 2026 Heritage Advisory Committee meeting dates (Carried)
• Received summary of October‑November permit approvals (Carried)
• Agreed on design‑related comments for 202 Second Street development (Carried)
• Authorized Chair to compile and finalize comments into a consolidated letter (Carried)
• Authorized Chair to submit the letter to Town Planning Staff at a special meeting on Nov 17, 2025 (Carried)

Correspondence

The Town of Cobourg Council reviewed a series of correspondences submitted for information only. No items were selected for discussion or decision at this meeting. The items include requests and comments from other municipalities, a resident, and various organizations.

• Town of The Blue Mountains requests TC Energy’s proposed storage project be excluded from Special Economic Zone designation
• Resident Judith Hooper submits comments regarding Duke of York Square
• Municipality of Meaford provides correspondence on withdrawal of Provincial Offences Act charges
• Municipality of South Huron shares a collaborative action proposal on sustainable waste management
• Township of South‑West Oxford submits correspondence about the provincial decision on Automated Speed Enforcement cameras

Cobourg Police Services Board Special Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will adopt a report on the 2025 Water and Wastewater Rate Study and refer a by‑law to increase monthly base and consumptive charges to Regular Council. It will also adopt a draft municipal franchise agreement with Enbridge Gas Inc., approve the accompanying by‑law and direct its submission to the Ontario Energy Board. A resident delegation on parking on Bagot Street will be received for information or referral to staff. The meeting includes routine items such as a consent agenda and departmental updates.

• Adopt Report No. COR-2025-024 on the 2025 Water and Wastewater Rate Study and refer a rate‑increase by‑law to council
• Adopt Report No. CAO-2025-010 approving the draft municipal franchise agreement with Enbridge Gas Inc. and authorize submission to the Ontario Energy Board
• Receive delegation from resident Julie Southwood regarding parking on Bagot Street (information or referral to staff)
• Consider the consent agenda items as presented
• Provide departmental updates and discussion

The committee confirmed the agenda as circulated. It referred a resident’s parking concern on Bagot Street to staff for a report. The draft 2025 Water and Wastewater Rate Study was received and forwarded to regular council. The report on the Municipal Franchise Agreement with Enbridge Gas was also received and forwarded to council.

• Confirmed agenda (carried)
• Referred Bagot Street parking delegation to staff for a report (carried)
• Adopted recommendation to forward draft 2025 Water and Wastewater Rate Study to council (carried)
• Adopted report to forward Municipal Franchise Agreement with Enbridge Gas to council (carried)

Public Works Planning and Development Standing Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or projects listed for this meeting.

Community Protection and Economic Development Committee

The Community Protection and Economic Development Committee is scheduled to meet on November 5, 2025, to discuss procedural items. The agenda is currently listed as a standard meeting with no specific decisions or public hearings attached.

• Meeting scheduled for November 5, 2025
• Community Protection and Economic Development Committee
• Procedural agenda items only

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made; however, Council members may request that specific items be added to a future agenda for consideration.

• Resident suggestions to close King Street for a Trick-or-Treat event
• Correspondence regarding Lakefront Utilities Cobourg call centre location in Tennessee
• Update from Minister of Municipal Affairs and Housing on Development Charges Act amendments
• Correspondence from other municipalities regarding HST/GST removal for primary residences
• Lakelands Public Health Board of Health meeting summary from October 15, 2025

Regular Council

The Town of Cobourg Council will appoint Grade 7 student Sreenand Naik as the 2025 "Mayor for a Day" and approve By-law 052-2025 to install a temporary road name sign on Second Street. The Council will also adopt minutes from recent meetings, consider a $20,000 allocation for public‑art maintenance, and receive delegations on poetry programming and a request to waive development charges for an Aboriginal housing project. Additional items include resolutions on an Accessibility Awards Program and other standing‑committee matters.

• Appointment of Sreenand Naik as 2025 "Mayor for a Day"
• By‑law 052‑2025 to install temporary "Sreenand Naik St" sign on Second Street (Oct 30‑Nov 6, 2025)
• Redirect $20,000 for engineering and installation of Douglas Bentham public‑art sculptures
• Resolution to develop an Accessibility Awards Program for local businesses
• Delegation from Ontario Aboriginal Housing Support Services requesting waiver of development charges

The council approved a lease agreement with 1001291642 Ontario Incorporated for the Northam Industrial Park. It appointed Sreenand Naik as the 2025 "Mayor for a Day" and authorized a temporary road‑sign naming "Sreenand Naik St". Additional actions included directing staff to proceed with a waterfront land sale, reallocating $20,000 for public‑art maintenance, and adopting several committee recommendations.

• Authorized staff to execute lease agreement with 1001291642 Ontario Incorporated (Carried)
• Appointed Sreenand Naik as Mayor for a Day and authorized temporary "Sreenand Naik St" road sign (Carried)
• Directed staff to proceed with sale of waterfront vacant land parcel to the Town (Carried)
• Directed staff to proceed with Northam Industrial Park report (Carried)
• Redirected $20,000 for public art asset maintenance (Carried)
• Directed staff to develop an Accessibility Awards Program for businesses (Carried)
• Directed staff to consult on Parking Review with the Accessibility Advisory Committee (Carried)
• Adopted minutes of previous council and standing committee meetings (Carried)

Cobourg Police Services Board

The Cobourg Police Service Board will meet to discuss the draft 2026 budget and review the Q3 2025 operational report. The board is also deciding on the appointment of several special constables.

• Decision on the Draft 2026 CPS Budget
• Approval of Special Constable appointments for Cody Spencer and Tristan Schenk
• Reaffirmation of Special Constable appointments for Tyler Dooks, Nicholas Daigle, and Ryan Carnegie
• Review of the 2025 Q3 Operational Report
• Receipt of Inspector General Memo #7 regarding the Risk Based Compliance and Enforcement Framework

The Cobourg Police Services Board approved the 2026 budget estimate during a closed‑session meeting. It also approved the appointments of Special Constables Cody Spencer and Tristan Schenk and reaffirmed those of Tyler Dooks, Nicholas Daigle and Ryan Carnegie. The board moved agenda item 11.2 to the top and temporarily suspended its delegation policy for a budget Q&A.

• Approved 2026 budget estimate (closed session) – Carried
• Approved appointments of Special Constables Cody Spencer and Tristan Schenk and reaffirmed Tyler Dooks, Nicholas Daigle, Ryan Carnegie – Carried
• Moved agenda item 11.2 (2026 Draft CPS Budget) to top of agenda – Carried
• Temporarily suspended delegation policy for budget Q&A – Carried
• Approved previous minutes (Sept 23 & Sept 29) – Carried
• Received Chief’s October 2025 report and Q3 2025 operational report for information – Carried
• Received Inspector General Memo #7 for information – Carried
• Received communications plan and financial reports for information – Carried

Correspondence

The Town of Cobourg Council held a correspondence meeting where items were distributed for information only. No decisions were taken, but council members may later move any item onto the agenda for consideration. The correspondence includes letters on blue‑box recycling impacts, support for the Ontario Community Infrastructure Fund, waste‑management initiatives, automated speed‑enforcement, and a resident request for a warming centre.

• Letter from the Town of Whitby regarding Extended Producer Responsibility for Blue Box recycling and impacts to small businesses in mixed‑use properties
• Support resolution from the Municipality of South Huron for the Ontario Community Infrastructure Fund
• Resolution of support from Northumberland County for ‘Sustainable Waste Management in Ontario’
• Resolution of support from Northumberland County for the ‘Automated Speed Enforcement’ initiative
• Resident Bruce LePage’s request concerning a warming centre at 600 William Street

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board held a special meeting on October 23, 2025. The agenda indicates the meeting was procedural or cancelled, with no specific items listed for decision.

• Special meeting held on 2025-10-23
• No agenda items or decisions listed
• Meeting appears procedural or cancelled

Special Council

The Special Council will first confirm the agenda and record any pecuniary interests. It will then enter a closed session under the Municipal Act for solicitor‑client privileged matters. Finally, the Council will consider and adopt By‑law 046‑2025 to confirm the proceedings of this special meeting before adjourning.

• Confirm agenda for the October 22, 2025 Special Council meeting
• Disclosure of pecuniary (financial) interest by council members
• Closed session pursuant to Municipal Act, 2001 (s. 239(2)(f))
• Adopt By‑law 046‑2025 to confirm the proceedings of the special meeting
• Adjournment of the meeting

The council confirmed its agenda and voted to meet in closed session to discuss solicitor‑client privileged advice. Staff were directed to proceed as discussed in the closed session. A confirmatory by‑law (046‑2025) was passed to record the meeting proceedings. The meeting was adjourned at 10:47 p.m.

• Agenda confirmed (carried)
• Closed session approved for solicitor‑client privileged advice (carried)
• Staff directed to proceed as discussed (carried)
• By‑law 046‑2025 passed to confirm meeting proceedings (carried)

Public Planning Meeting

The Town of Cobourg is holding a public planning meeting to review two zoning applications. The body will discuss a proposed four-storey mixed-use building and a new residential phase for the Cobourg Trails subdivision.

• Zoning By-law Amendment ZB-2025-006: Proposed four-storey mixed-use building at 185 First Street with 30 residential units and one commercial unit
• Zoning By-law Amendment ZB-2024-003: Proposed Phase 4B of Cobourg Trails subdivision to permit up to 36 single detached dwellings
• Draft Plan of Subdivision SUB-2024-002: Proposed residential blocks, walkways, and a stormwater management pond for Cobourg Trails Phase 4B

The council moved and seconded a motion to confirm the October 22 agenda, which was carried. Later, Deputy Mayor Nicole Beatty rescinded the chair position and assigned it to Mayor Lucas Cleveland. No decisions on the zoning by‑law amendments or subdivision plan were recorded.

• Agenda confirmed (motion moved by Randy Barber, seconded by Brian Darling, carried)
• Deputy Mayor rescinded chair role to Mayor Lucas Cleveland

Committee of Adjustment

The agenda for the Cobourg Committee of Adjustment on 2025-10-21 contains no listed items. No rezoning, contract, ordinance, or fee changes are detailed. The meeting appears to be procedural with no specific decisions recorded.

Correspondence

The Corporation of The Town of Cobourg is distributing correspondence for information only, with no items scheduled for formal Council consideration at this meeting.

• Correspondence from Township of Edwardsburgh Cardinal regarding Ontario Community Infrastructure Fund (OCIF)
• Correspondence from Municipality of Shuniah regarding Northern Ontario Resource Development Support (NORDS) Pilot Program
• Correspondence from Town of Cobalt regarding a Request for Extension of Certification Deadlines
• Correspondence from Town of Wasaga Beach regarding Mandatory Water Safety & Swim-to-Survive Training
• Correspondence from Municipal Property Assessment Corporation (MPAC) regarding Canada Post service disruption

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee will adopt the September 17, 2025 meeting minutes and receive several informational updates, including a resident’s comment on Grace Bowen arena entrance, the 2026‑2030 Multi‑Year Accessibility Plan development, and the Victoria Hall accessible door upgrade. It will also consider a proposal from the Canadian Abilities Foundation for a stop‑gap ramp project. Finally, the committee will vote to approve the 2026 meeting schedule.

• Adopt September 17, 2025 Accessibility Advisory Committee minutes
• Receive resident correspondence about Grace Bowen arena entrance
• Update on 2026‑2030 Multi‑Year Accessibility Plan development and survey
• Update on Victoria Hall accessible door upgrade
• Approve 2026 Accessibility Advisory Committee meeting schedule

The committee confirmed the October 15, 2025 agenda, approved the September 17, 2025 minutes, and approved the 2026 meeting schedule. It also received verbal and written updates on accessibility projects, including the Grace Bowen arena entrance, the 2026‑2030 Multi‑Year Accessibility Plan, and the Victoria Hall door upgrade. All motions were carried without recorded vote counts.

• Confirmed October 15, 2025 agenda (carried)
• Approved September 17, 2025 minutes (carried)
• Received verbal update on Grace Bowen arena entrance (carried)
• Received update on 2026‑2030 Multi‑Year Accessibility Plan development (carried)
• Received update on Victoria Hall accessible door upgrade (carried)
• Received correspondence from Canadian Abilities Foundation on stop‑gap ramp project (carried)
• Approved 2026 Accessibility Advisory Committee meeting schedule (carried)
• Received verbal update on Disability Rights, and Wrongs podcast (carried)

Cobourg Public Library Board

The Cobourg Public Library Board will meet to discuss the 2026 budget, the 2024 audit, and a memorandum of understanding with the Town of Cobourg. The board will also review draft policies regarding asset protection, compensation, and emergency executive succession.

• 2026 Budget discussion
• 2024 Audit review
• Review of Draft Board Policy 1.7 Emergency Executive Succession
• Review of Draft Board Policy 1.8 Asset Protection
• Review of Draft Board Policy 1.9 Compensation and Benefits

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to consider several heritage permit applications for property alterations. The body will also review a Cultural Heritage Impact Assessment for a property on Second Street.

• HP-2025-037: Demolition and replacement of a storage shed for the Lawn Bowling Club at 177 Church Street
• HP-2025-036: Sidelight restoration, door installation, dormer window, and fencing at 458 William Street
• HP-2025-033: Restoration of ionic columns and soffit work at 323 George Street
• Preliminary discussion and review of Cultural Heritage Impact Assessment for 202 Second Street
• Review of the Summary of Heritage Permit Approvals for September-October

The Cobourg Heritage Advisory Committee approved three heritage permit applications: demolition and replacement of a storage shed at 177 Church Street, restoration and alterations at 458 William Street, and repair work on ionic columns and soffit at 323 George Street. The committee also received a Cultural Heritage Impact Assessment for 202 Second Street and a summary of recent heritage permit approvals for information. All motions were carried without recorded vote counts.

• Approved Heritage Permit #HP-2025-037 for demolition and replacement of a storage shed at 177 Church Street (Carried)
• Approved Heritage Permit #HP-2025-036 for restoration of the second‑floor doorcase and balcony, door installation, dormer window, landscaping, driveway improvements, and fence at 458 William Street (Carried)
• Approved Heritage Permit #HP-2025-033 for removal and replacement of ionic columns and soffit repair on the 2010 balcony addition at 323 George Street (Carried)
• Received Cultural Heritage Impact Assessment and Site Plan for 202 Second Street for information and comment (Carried)
• Received summary of recent Heritage Permit approvals for information (Carried)

Special Council

The Special Council will confirm the agenda for the October 14, 2025 meeting, disclose any pecuniary interests, and hold a closed session on litigation and solicitor‑client privileged matters. It will then consider items arising from the closed session and introduce By-law 045-2025 to formally confirm the proceedings of this special meeting. The by‑law will be introduced, read, and passed without a clerk’s reading.

• Confirmation of the October 14, 2025 Special Council agenda
• Disclosure of pecuniary (financial) interest by council members
• Closed Session to discuss litigation and solicitor‑client privileged advice
• Introduction and passage of By-law 045-2025 to confirm the meeting proceedings
• Adjournment of the Special Council meeting

The council confirmed its agenda, approved a closed‑session meeting, directed staff to act on privileged advice and litigation matters, and passed By‑law 045‑2025 to formally record the meeting. All motions were carried.

• Confirmed agenda (carried)
• Approved closed‑session meeting (carried)
• Directed staff to proceed on solicitor‑client privileged advice (carried)
• Directed staff to proceed on litigation matters (carried)
• Passed By‑law 045‑2025 to confirm meeting proceedings (carried)

Correspondence

The Town of Cobourg Council will review a series of correspondences received from other municipalities and organizations. Items include a request for a Marie Dressler Celebration Day proclamation, a request to maintain and enhance VIA Rail services, a fire‑fighter certification exemption request, a proposal to amend Ontario Regulation 391/21, and an endorsement of the Bill C‑61 First Nations Clean Water Act. The meeting is for information only; no formal decisions are scheduled.

• Request for proclamation – Marie Dressler Celebration Day (Marie Dressler Foundation)
• Resolution 2025-306 – Request to maintain and enhance VIA Rail services (City of Kingston)
• Resolution 2025-229 – Request for exemption to proposed mandatory firefighter certification (Town of Englehart)
• Amending Ontario Regulation 391/21 (Regional Municipality of Waterloo)
• Endorsement of Bill C‑61 First Nations Clean Water Act (Town of Goderich)

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will consider the Downtown Business Improvement Area’s recommendation to review user fees charged to downtown businesses, including sign permits, event permits, patio fees, display of wares fees, refreshment vehicle fees, and picnic table rentals. The committee will direct staff to conduct a comprehensive review of these fees and consider possible exemptions or subsidies for DBIA member businesses. It will also authorize staff to execute a lease agreement with Northumberland Fare Share Food Bank for 4,195 sq ft at Northam Industrial Park and an amended lease for Parkland Corporation at the same site. Additional items include reports on the 2023 Annual Statement of Development Charges, the Annual Surplus Allocation Policy, and the 2024 Multi‑Year Accessibility Plan Progress Report.

• Review of DBIA user fee recommendation (sign permits $250/yr, sandwich board $50/yr, event permits $175–$500, etc.)
• Authorization of lease with Northumberland Fare Share Food Bank for 4,195 sq ft at Northam Industrial Park
• Authorization of amended lease for Parkland Corporation at Northam Industrial Park
• Adoption of 2023 Annual Statement of Development Charges report
• Approval of Annual Surplus Allocation Policy

The Corporate, Finance and Legislative Standing Committee meeting was cancelled due to lack of quorum, and all agenda items were referred to the October 29 regular council meeting. The committee resolved to receive several reports for information, approved the Annual Surplus Allocation Policy, and authorized lease agreements for the Northam Industrial Park with the Northumberland Fare Share Food Bank and Parkland Corporation. It also directed staff to review downtown user fees and film permit fees.

• Resolved to receive the Downtown Business Improvement Area user‑fee recommendation for information
• Directed staff to conduct a comprehensive review of downtown user fees and consider fee exemptions
• Resolved to receive the Downtown Business Improvement Area film‑permit recommendation for information
• Directed staff to report on a flat‑rate film‑permit fee structure
• Received the 2023 Annual Statement of Development Charges for information
• Approved the Annual Surplus Allocation Policy
• Authorized a lease for 4,195 sq ft with Northumberland Fare Share Food Bank
• Authorized an amended lease for 8,000 sq ft with Parkland Corporation

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will approve financial procedures and receive reports from the Treasurer, Marketing and Events, and Beautification committees. The meeting also includes the adoption of previous minutes and the acceptance of a board member's resignation.

• Approval of financial procedures policy
• Adoption of September 11, 2025 minutes
• Acceptance of resignation of A. Murkar
• Receiving YTD vs Budget financial report
• Receiving Marketing and Events Committee notes

The Board adopted the amended agenda and September minutes. It accepted the resignation of A. Murkar and appointed Joan Greaves as vice chair. The Board approved the financial procedures policy, a $550 web marketing contract, and a $5,000 allocation for downtown holiday decorations.

• Approved agenda (amended) – carried
• Adopted September 11 minutes – carried
• Accepted resignation of A. Murkar and directed vacancy notice – carried
• Appointed Joan Greaves as vice chair for the remainder of the term – carried
• Approved financial procedures policy – carried
• Approved Designer on the Hill – Dani Vrana for $550 plus HST – carried
• Approved $5,000 from the 2025 budget for holiday decorations – carried
• Moved to closed session for personal matters – carried

Public Works Planning and Development Standing Committee

The Public Works, Planning, and Development Standing Committee is discussing a response to a Mayoral Directive regarding options for increasing housing. The body is also reviewing several zoning amendments, subdivision approvals, and municipal service assumptions.

• Response to Mayoral Directive (DIR-2025-001) regarding options for building more homes
• Zoning By-law Amendment ZBA-2023-003 for 867, 869, and 879 William Street
• Draft Plan Approval for Cobourg Trails Phase 4A (Tribute) including new street names
• Assumption of municipal services at 312 Clyde Street and 425 King Street East
• Heritage permit HP-2025-028 for window replacement at 2 King St. / 239 Division St.

The committee adopted the consent agenda, authorizing by‑law preparations to assume municipal services at 312 Clyde Street and 425 King Street East, approving a zoning by‑law amendment for 867, 869 and 879 William Street, and approving the draft plan for Cobourg Trails Phase 4A, which adds several new street names. It also directed staff to develop reports on four to six items to expand intensification areas, digitize approvals, seek funding, consolidate consultations, and standardize agreements, and approved the replacement of twelve third‑storey windows at 2 King Street/239 Division Street.

• Authorized Municipal Clerk to prepare by‑law to assume services at 312 Clyde Street (Consent Agenda)
• Authorized Municipal Clerk to prepare by‑law to assume services at 425 King Street East (Consent Agenda)
• Approved Zoning By‑law Amendment ZBA‑2023‑003 for 867, 869 and 879 William Street (Consent Agenda)
• Approved draft plan for Cobourg Trails Phase 4A and added new street names: Solace Road, Maple Glen Crescent, Fradd Street, Harvey Staples Street, Dobeny Street, Trailsview Avenue (Consent Agenda)
• Directed staff to identify 4‑6 items for further consideration, including expanding intensification areas, digitizing approvals, seeking funding, consolidating consultations, and standardizing agreements (Items Extracted)
• Approved replacement of twelve third‑storey windows at 2 King Street/239 Division Street (Item 10.2)
• Received delegation from Graham Winney regarding downtown snow removal (Information Resolution)

Community Protection and Economic Development Committee

The Community Services, Protection and Economic Development Standing Committee will consider two resolutions from the Accessibility Advisory Committee: one to develop an Accessibility Awards Program for local businesses, and another to consult on a municipal Parking Review. The committee will also receive a report on the First Impression Community Exchange between Brockville and Cobourg for information purposes. All items are presented for discussion and possible referral to Regular Council.

• Resolution to develop an Accessibility Awards Program for businesses in Cobourg
• Resolution to consult with the Accessibility Advisory Committee on a municipal Parking Review
• Report No. DS-2025-024 on Economic Development and Tourism – First Impression Community Exchange
• Consent agenda items (details not specified in the agenda)
• Departmental updates and discussion

The committee adopted a recommendation to redirect $20,000 for engineering drawings and installation of a concrete slab and column for the Douglas Bentham public‑art donation, and asked staff to report back on the request. It also directed staff to develop an Accessibility Awards Program for local businesses and to consult with the Accessibility Advisory Committee on a parking review. The First Impression Community Exchange report was received for information.

• Approved $20,000 for public‑art engineering and installation (Committee)
• Directed staff to report back on Douglas Bentham Sculptures donation request (Committee)
• Directed staff to develop an Accessibility Awards Program for businesses (Committee)
• Directed staff to consult on Parking Review with Accessibility Advisory Committee (Committee)
• Received First Impression Community Exchange report for information (Committee)
• Confirmed agenda as amended (Committee)

Correspondence

At the October 3, 2025 meeting, the Town of Cobourg Council received a series of letters and documents for information only. The items include correspondence from the City of Pickering regarding Elect Respect, a resident about the Budget, the Regional Municipality of Niagara on a Motion Respecting State of Emergency on Mental Health, Homelessness and Addictions, provincial bodies on Blue Box collection, a ministerial letter on the province‑wide Blue Box system, and a webinar invitation on a Digital Twin Platform for Asset Management. No decisions are being made; any item may be moved to a future agenda if a council member or director requests it.

• Correspondence from the City of Pickering regarding Elect Respect
• Correspondence from Hope Bergeron, resident, regarding the Budget
• Correspondence from the Regional Municipality of Niagara regarding Motion Respecting State of Emergency on Mental Health, Homelessness and Addictions
• Correspondence from the Ontario Responsibility Organizations (PROs) regarding an Update on Blue Box Collection from Industrial, Commercial and Institutional (IC&I) Locations
• Correspondence from the Honourable Todd McCarthy, Minister of the Environment, Conservation and Parks regarding the Province-wide Blue Box Collection System

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will meet in closed session to discuss confidential legal, labour relations, financial, and personnel matters.

• Closed session for confidential legal, labour relations, and personnel matters
• Chair's monthly brief
• Chief's update
• Reports for decision
• Board member reports

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board is holding a special meeting to discuss next steps for the Strategic Planning Committee. The remainder of the agenda consists of procedural items.

• Strategic Planning Committee discussion regarding next steps

Correspondence

This document is a distribution of correspondence and minutes for information purposes. No decisions are being made at this meeting, though Council members may request that specific items be added to a future agenda.

• Correspondence from Town of Midland opposing the elimination of Automated Speed Enforcement cameras
• Correspondence from Northumberland County regarding Traffic Safety Emergency Worker Protection
• Correspondence from Township of Bonfield regarding Canada Post and CUPW negotiations
• Correspondence from DKY Groups regarding a modular housing project in Montreal
• Minutes from the June 18, 2025 Accessibility Advisory Committee and April 24, 2025 Water Committee

Regular Council

The Town of Cobourg Council will meet to review delegations regarding affordable housing and library archives, and vote on a Memorandum of Understanding with the Downtown Business Improvement Area. The meeting also includes a consent agenda with items regarding parking and road safety.

• Proposed Memorandum of Understanding (MOU) with the Downtown Business Improvement Area (DBIA) Board of Management
• Delegation from Branch 133, Legion Village Inc. regarding the Adoption of the New Affordable Housing Subclass
• Proposed one-year pilot project for the Kindness Collective’s designated charity parking meter starting October 2025
• Proposed $5,000 budget reallocation for a traffic study regarding safety concerns on Birchwood Trail
• Delegation from Sheila McCoy regarding the use of Cobourg Public Library archives

Council received and affirmed objections to the Notice of Intent to Designate 390 King Street East and passed By‑law 042‑2025 to designate the property under the Ontario Heritage Act. The council also approved a heritage permit for the police station accessibility ramp, appointed members to the Holdco and DBIA boards, and approved a Memorandum of Understanding with the Downtown Business Improvement Area and the Kindness Collective Fund pilot project.

• Approved heritage designation of 390 King Street East by‑law 042‑2025 (vote: 5‑Yes, 1‑No) – Carried
• Approved Heritage Permit #HP‑2024‑033 for 107 King Street West police station ramp – Carried
• Appointed Todd Smith to the Holdco Board of Directors – Carried
• Appointed Richard Vandentillaart, Joan Greaves, and Tracey Tink to the DBIA Board of Management – Carried
• Approved the Memorandum of Understanding with the Downtown Business Improvement Area – Carried
• Endorsed and approved the Kindness Collective Fund pilot project – Carried
• Referred the use‑of‑archives delegation for the Cobourg Public Library to staff for a report – Carried
• Adopted standing‑committee recommendations on overnight parking at Cobourg Marina for information – Carried

Special Council

The Special Council will first confirm the agenda for the September 23, 2025 meeting. Council members will disclose any pecuniary interests and then enter a closed session to discuss matters covered by section 239 of the Municipal Act, including personal employee issues, land acquisition, solicitor‑client privilege, and trade secrets. The meeting will conclude with the adoption of By‑law 044‑2025 to formally record the proceedings of the special council session.

• Confirmation of the September 23, 2025 Special Council agenda
• Disclosure of pecuniary (financial) interest by council members
• Closed session under Municipal Act s.239 covering personal, land, legal, and trade‑secret matters
• Adoption of By‑law 044‑2025 to confirm the special council meeting proceedings
• Adjournment of the meeting

The council confirmed the agenda for the September 23, 2025 special meeting and approved meeting in closed session under the Municipal Act. Staff were directed to proceed on several solicitor‑client privilege items and to include personal‑matter and land‑acquisition items on the September 24, 2025 open meeting agenda. By‑law No. 044‑2025 was passed to formally confirm the special council meeting proceedings.

• Agenda for September 23, 2025 special council confirmed (carried)
• Closed session approved under Municipal Act (carried)
• Staff directed to proceed on solicitor‑client privilege items (7.1, 7.3, 7.5, 7.6, 7.7) (carried)
• Staff directed to include personal‑matter items on September 24, 2025 open agenda (7.4, 7.8) (carried)
• Staff directed to include land acquisition/disposition items on September 24, 2025 open agenda (7.6, 7.7) (carried)
• One solicitor‑client privilege item referred to September 24, 2025 closed session (7.10) (carried)
• By‑law No. 044‑2025 passed to confirm the special council meeting proceedings (carried)

Cobourg Police Services Board

The Cobourg Police Service Board will approve the minutes from August 26, 2025, and receive several reports for information, including a Human Resources and Administration report and a Financial Transition report. The board will also receive the Chief's September 2025 update for information. A closed session will be held to consider confidential legal, labour, financial, and personnel matters. The board will direct the Chief of Police to appear before the municipal council to present the 2024 Annual Report and to confirm compliance with the Respectful Workplace Policy.

• Approval of minutes dated August 26, 2025
• Receipt of Human Resources and Administration report (August 2025)
• Receipt of Financial Transition report (August 2025)
• Closed session to discuss confidential legal, labour, financial, and personnel matters per Section 44(2) of the Community Safety and Policing Act, 2019
• Directions to Chief: appear before council for 2024 Annual Report; confirm compliance with Respectful Workplace Policy

Correspondence

The Town of Cobourg Council will receive several pieces of correspondence from other municipalities. The items include support for recycling legislation, a bill affecting the local food system and environment, an endorsement of a respect pledge, and a notice about closure of before‑and‑after‑school programs. The council also receives Water Committee minutes and Committee of Adjustment minutes. All items are for information only and may be added to a future agenda if requested.

• Correspondence from Municipality of South Huron supporting Bluewater Recycling Association – proposed amendments to the Resource Recovery and Circular Economy Act
• Correspondence from Township of Asphodel‑Norwood on Bill 5 and its impact on the local food system and environment
• Correspondence from Town of Goderich endorsing City of St. Catherines' motion – Elect Respect Pledge
• Correspondence from Municipality of South Huron regarding closure of before‑and‑after‑school programs
• Minutes received: Water Committee (April 24 2025) and Committee of Adjustment (August 19 2025)

Public Meeting

The Town of Cobourg is holding a public planning meeting to discuss a proposed high-density residential and commercial development. Council will also review a study regarding updated development charges.

• Official Plan Amendment (OP-2025-003) and Zoning By-law Amendment (ZB-2025-003) for a nine-storey mixed-use building at 202 Second Street
• Review of the Development Charges Update Study and proposed Development Charge By-law

Council reviewed the Official Plan Amendment and Zoning By-law Amendment for 202 Second Street, Cobourg. Council also reviewed the Development Charges Update Study. No motions, votes, or decisions were recorded for either item.

Cobourg Public Library Board

The Cobourg Public Library Board will consider the minutes from August 20, 2025, the CEO report and performance indicators, and the August 2025 financial statements. An update on the KPMG audit and the library’s 30th anniversary of the C. Gordon King Centre will also be discussed. The board will review the draft budget for the library for 2026. A closed‑session portion is scheduled under PLA Section 16.1 (a).

• Approval of minutes – August 20, 2025
• Review of CEO report and performance indicators
• Presentation of August 2025 financial statements
• KPMG audit update
• Discussion of draft 2026 library budget

Accessibility Advisory Committee

The Accessibility Advisory Committee will confirm its agenda, adopt the June 18, 2025 minutes, receive updates on public accessibility concerns and the 2026‑2030 Multi‑Year Accessibility Plan, and consider two recommendations: creating an Accessibility Awards Program for local businesses and arranging a wheelchair sports demonstration for National AccessAbility Week.

• Adopt the June 18, 2025 Accessibility Advisory Committee minutes
• Receive updates on public accessibility concerns (flower baskets, parking spaces, interior doors, restaurant, dock)
• Receive update on the 2026‑2030 Multi‑Year Accessibility Plan development and survey
• Recommend Council develop an Accessibility Awards Program for Cobourg businesses
• Recommend staff arrange a wheelchair basketball and bocce demonstration for 2026 National AccessAbility Week

The committee approved the June 18, 2025 meeting minutes. It received updates on public accessibility concerns and on the 2026‑2030 Multi‑Year Accessibility Plan. It recommended that council direct staff to develop an Accessibility Awards program for Cobourg businesses. It directed staff to arrange a demonstration for the 2026 National AccessAbility Week by contacting local police, emergency services, wheelchair sports groups and to book space at the community centre.

• Approved June 18, 2025 minutes (Carried)
• Received update on public accessibility concerns (Carried)
• Received update on 2026‑2030 Multi‑Year Accessibility Plan (Carried)
• Recommended council direct staff to develop Accessibility Awards program for businesses (Carried)
• Directed staff to contact police, emergency services, wheelchair sports groups for 2026 AccessAbility Week demonstration (Carried)
• Requested staff to book space at Cobourg Community Centre for the demonstration (Carried)

Committee of Adjustment

The Committee of Adjustment in Cobourg, Ontario, is meeting to review the agenda for the September 16, 2025, meeting. The agenda is currently being finalized and no specific decisions have been made.

• Agenda review for Committee of Adjustment
• Meeting scheduled for September 16, 2025

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made at this meeting, though Council members may request that specific items be added to a future agenda.

• Opposition to Strong Mayor Powers from the Town of Fort Frances
• Resident comment regarding Mayoral Directive DIR-2025-004
• Appointment of Councillor Les Andrews to the Northumberland Physician Recruitment Advisory Committee
• Request for a moratorium on aerial spraying of glyphosate in the Timiskaming Forest
• Resident concern regarding lack of pedestrian access for Pebble Beach residents

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will introduce a standardized flat-rate fee for film permits, approve a new policy for event hosting, and separate the Marketing and Events portfolios. The board also approved a new volunteer list process and amended committee requirements for all members.

• Film permit fees: $1,000 per day for street closures, $500 per day for sidewalk use
• Adoption of Event Hosting and Refreshment Policy
• Separation of Marketing and Events portfolios into two independent board portfolios
• New volunteer list process modeled on vendor registration
• Amendment to committee requirements requiring all members to sit on at least one standing committee

The Downtown Business Improvement Area Board approved a standardized flat‑rate film permit fee structure, effective immediately. It also approved the separation of the Marketing & Events portfolio into two independent portfolios starting January 2026. The Board accepted the resignation of Treasurer Scott McCracken and appointed Keith Herring as the new Treasurer. Several policy updates and committee amendments were approved for implementation.

• Approved film permit fee structure ($1,000 for street closures, $500 for sidewalk use) – Carried
• Approved separation of Marketing & Events portfolio into Marketing and Events portfolios – Carried
• Accepted resignation of Treasurer Scott McCracken – Carried
• Appointed Keith Herring as Treasurer – Carried
• Approved event hosting and refreshment policy for membership events – Carried
• Amended committee requirements to mandate board members sit on at least one standing committee – Carried
• Directed staff to develop a formal Board Member Selection Process – Carried
• Tabled the establishment of the Board Member Selection Process until a later time – Carried

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review two heritage permit applications for detached garages. The committee will also discuss nominees for the Lieutenant Governor’s Ontario Heritage Awards.

• Heritage Permit HP-2025-025: detached garage with over-frame roof at 486 George Street
• Heritage Permit HP-2025-030: detached garage with over-frame roof at 125 Durham Street
• Lieutenant Governor’s Ontario Heritage Awards call for nominees
• August 2025 Summary of Approvals

The Heritage Advisory Committee adopted its agenda and minutes. It received staff reports and recommended conditional approval of Heritage Permit HP-2025-025 for a detached garage at 486 George Street and HP-2025-030 for an attached sunroom at 125 Durham Street. The Committee also received the August 2025 heritage permit approvals summary and agreed to discuss nominees for the Lieutenant Governor’s Ontario Heritage Trust Awards.

• Adopted agenda (carried)
• Adopted minutes (carried)
• Received staff report on Heritage Permit HP-2025-025 (carried)
• Recommended conditional approval of Heritage Permit HP-2025-025 (carried)
• Received staff report on Heritage Permit HP-2025-030 (carried)
• Recommended conditional approval of Heritage Permit HP-2025-030 (carried)
• Received August 2025 heritage permit approvals summary (carried)
• Agreed to discuss and notify nominees for Lieutenant Governor’s Ontario Heritage Trust Awards (carried)

Correspondence

The Town of Cobourg Council will review a correspondence from the Township of Perry that advocates for increased income support thresholds for Canadian veterans. The item includes a resolution and a supporting letter. The agenda also notes the receipt of minutes, with no specific item selected. No decisions are scheduled; the items are for information only.

• Correspondence from the Township of Perry advocating increased income support thresholds for Canadian veterans (resolution and letter attached)
• Minutes received (no attachments or selected item)

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will recommend Council approve several items, including a $46,715 capital budget reallocation to fund the Victoria Hall Generator Project, a Memorandum of Understanding with the Downtown Business Improvement Area, and a Long‑term Debt Policy effective September 1 2025. It will also receive reports on the 2023 Financial Information Return, the 2023 year‑end operating budget variance, and other operational matters. Delegations on a new affordable‑housing subclass and library archive access will be considered for staff follow‑up.

• $46,715 capital budget reallocation to support the Victoria Hall Generator Project
• Approval of the Memorandum of Understanding with the Downtown Business Improvement Area (DBIA)
• Approval of the Memorandum of Understanding with the Concert Band of Northumberland
• Adoption of the Long‑term Debt Policy effective September 1 2025
• Delegation from Legion Village Inc. regarding adoption of a new affordable‑housing subclass

The Corporate, Finance and Legislative Standing Committee meeting on September 4, 2025 was cancelled after fifteen minutes because a council quorum was not present. All agenda items were referred to the September 24, 2025 regular council meeting for further consideration. No approvals, denials, or other actions were recorded at this meeting.

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will consider a delegation from Dave Hass regarding safety concerns on Birchwood Trail. The committee will adopt a recommendation to either forward the delegation to Council for information or refer it to staff for a report. The meeting also includes routine items such as a consent agenda, departmental updates, and public comment periods.

• Delegation from Dave Hass on safety concerns for Birchwood Trail
• Consent agenda items
• Departmental updates/discussion
• Public comments and community announcements

The committee confirmed the agenda as circulated. It adopted a recommendation to refer the Birchwood Trail safety delegation to the Road Safety Response Team and to have staff report back at the October 29, 2025 regular meeting. The council also approved a $5,000 reallocation from the current budget to fund the traffic study.

• Agenda confirmation carried
• Referral of Birchwood Trail safety delegation to Road Safety Response Team carried
• Approval of $5,000 budget reallocation for traffic study carried

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee is reviewing a proposal for a charity parking meter pilot project. The committee will also hear a delegation regarding overnight parking restrictions at the Cobourg Marina.

• Proposed one-year pilot project for the Kindness Collective's designated charity parking meter starting October 2025
• Delegation from Joyce Whittick regarding removing overnight parking restrictions on the North side of the Cobourg Marina

The committee adopted a recommendation to refer the request to remove overnight parking restrictions on the north side of the Cobourg Marina to regular council for consideration in a parking study. It also approved the Kindness Collective Fund Pilot Project, endorsing a charity parking meter for one year beginning October 2025, with progress reports and a requirement that participating charities meet the Municipal Community Grant Policy. No other substantive decisions were made.

• Referred delegation to remove overnight parking restrictions at north side of Cobourg Marina to regular council (adopted)
• Approved Kindness Collective Fund Pilot Project charity parking meter for one year starting Oct 2025 (adopted)

Correspondence

The Town of Cobourg Council will review a series of correspondence items that have been distributed for information purposes only. No decisions or votes are scheduled; items may be moved to a future agenda if a council member or director requests. The items include decisions from the Committee of Adjustment on applications for DePalma Drive and Ernest Allen Blvd, as well as letters from other municipalities and officials on topics such as incineration, veteran income support, provincial legislation, and senior awards.

• Committee of Adjustment – Notice of Decision on Application for Consent B-06-24, DePalma Drive
• Committee of Adjustment – Notice of Decision on Application for Minor Variance A-11-24, DePalma Drive
• Committee of Adjustment – Notice of Decision on Minor Variance for 903 Ernest Allen Blvd
• Correspondence from the Town of Fort Erie opposing Bill 5 Protect Ontario by Unleashing Our Economy Act, 2025
• Correspondence from the Municipality of Tweed regarding incineration and recycling

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the agenda as presented. It will acknowledge the traditional territory of the Williams Treaties First Nations. The board will enter a closed session to discuss personal matters about an identifiable individual under the Municipal Act, 2001. The meeting will also address any new or unfinished business.

• Approve agenda dated August 28, 2025 as presented
• Traditional land acknowledgement of the Michi Saagiig (Mississauga) and Chippewa Nations
• Closed session to discuss personal matters about an identifiable individual per Municipal Act, 2001 (IC Item)
• Consider new business items
• Consider unfinished business items

The Board approved the agenda dated August 28, 2025 as presented. It also authorized a closed‑session meeting under the Municipal Act to address personal matters about an identifiable individual, including municipal or local board employees. The meeting was adjourned at 9:54 a.m.

• Approved agenda (moved by Jennifer Bogart, seconded by Keith Herring, carried)
• Authorized closed‑session meeting on personal matters (moved by Jennifer Bogart, seconded by Keith Herring, carried)

Cobourg Police Services Board

The Cobourg Police Services Board will approve minutes from July and August meetings and receive several reports for information, including human resources, financial transition, and the Chief's August update. Members will discuss safety in Victoria Park and the Cobourg Ecology Garden, an auxiliary neighbourhood‑watch program, and a Police Tech Accelerator focused on AI policy. The board will give formal directions to the Chief to appear before municipal council, confirm compliance with the Respectful Workplace Policy, and update the Board on the Diversity Plan. A new business item proposes rescheduling the November 25 board meeting and a closed‑session will consider confidential legal, financial and personnel matters.

• Approve minutes from July 21, July 22 and August 7 meetings
• Direct Chief to present 2024 Annual Report to Council and confirm policy compliance
• Reschedule the November 25 board meeting to an alternate date
• Closed session to consider confidential legal, financial and personnel reports
• Presentation on Police Tech Accelerator – AI Policy Application

Special Council

The Special Council will discuss Mayoral Decision MDEC-2025-008, which proposes amending the town's organizational structure to establish a Development Division, hire a Director of Development, and create a Deputy Director position. The Council will also adopt By-law 041-2025 to confirm the proceedings of this Special Council meeting. A closed session will be held for matters covered by the Municipal Act, including personal and solicitor‑client privileged information.

• Discussion of Mayoral Decision MDEC-2025-008 to create a Development Division and add Director and Deputy Director of Development positions
• Adoption of By-law 041-2025 to confirm the proceedings of the Special Council Meeting of August 25, 2025
• Closed session under section 239 of the Municipal Act for personal matters and solicitor‑client privileged advice

The council received a discussion on Mayoral Decision MDEC‑2025‑008 to create a Development Division and related positions. It suspended the public‑participation rule in the procedural by‑law to allow registered speakers. The council then ordered staff to prepare a financial‑impact report, update the hiring‑contingency fund balance, and project levy costs for 2025‑2027. The agenda and a confirmatory by‑law were also formally approved.

• Agenda confirmed (carried)
• Suspended procedural By‑law 050‑2024, s.7.11(d) for public participation (carried by two‑thirds)
• Directed staff to prepare financial‑impact report on Mayoral Decision 2025‑008 (carried)
• Directed staff to update balance of staff hiring contingency fund (carried)
• Directed staff to provide municipal levy cost projections for 2025‑2027 (carried)
• Confirmatory By‑law 041‑2024 approved to confirm meeting proceedings (carried)

Correspondence

The Town of Cobourg Council is reviewing a series of correspondences received from other municipalities and organizations, many of which express opposition to Bill 5 and related initiatives. The agenda also includes minutes from the August 21, 2025 Inter‑Municipal Taskforce on Housing and Homelessness. No formal decisions are being taken; the items are for information only.

• Correspondence from the Municipality of Killarney opposing Bill 5 – Impact on Local Food System and the Environment
• Correspondence from the Township of Amaranth opposing Bill 5 – Impact on the Local Food System and Environment
• Correspondence from the Town of Grimsby opposing Bill 5 and the Protect Ontario by Unleashing our Economy Act, 2025
• Correspondence from the Township of West Lincoln supporting the H.E.R. Elect Respect campaign
• Minutes from the August 21, 2025 Inter‑Municipal Taskforce on Housing and Homelessness

Cobourg Public Library Board

The Cobourg Public Library Board will review draft financial statements for June and July 2025, discuss updates on the C. Gordon King Centre and Township of Hamilton branch expansions, and consider a draft Memorandum of Understanding with the Town of Cobourg. The meeting will also include a review of the draft 2026 budget.

• Review of draft 2026 budget
• Financials: June & July 2025
• C. Gordon King Centre Expansion update
• Township of Hamilton Branch Expansion update
• MOU between CPL Board and Town of Cobourg

Committee of Adjustment

The Cobourg Committee of Adjustment will adopt the July 15, 2025 minutes and then consider two development applications. It will vote on a minor variance (A-10-25) for 903 Ernest Allen Boulevard to allow a reduced side‑yard setback for an exterior staircase. It will also vote on consent application B‑06‑24 and minor variance A‑11‑24 to create a new 1.62‑ha lot on DePalma Drive for a for‑profit Long‑Term Care facility, subject to specified conditions.

• Minor variance A‑10‑25 – 903 Ernest Allen Blvd: relief of interior side‑yard setback to 0.22 m for an exterior staircase.
• Consent application B‑06‑24 – DePalma Drive: creation of a new lot (70.8 m frontage, 1.62 ha) for a Long‑Term Care facility.
• Minor variance A‑11‑24 – DePalma Drive: recognition of a for‑profit Long‑Term Care facility as a permitted Institutional Use.
• Adoption of minutes from the July 15, 2025 Committee of Adjustment meeting.

The Committee approved a minor variance (A‑10‑25) at 903 Ernest Allen Boulevard to allow a reduced interior side‑yard setback for an exterior staircase. The Committee approved consent application B‑06‑24 to create a new 1.62‑ha lot on DePalma Drive for a long‑term care facility, subject to eight listed conditions. The Committee also approved minor variance A‑11‑24, recognizing a for‑profit long‑term care facility as a permitted institutional use.

• Approved minor variance A-10-25 for 903 Ernest Allen Blvd (exterior staircase setback) – Carried
• Approved consent B-06-24 to create new lot for long‑term care facility on DePalma Drive – Carried
• Approved minor variance A-11-24 to permit for‑profit long‑term care facility as institutional use – Carried
• Adopted agenda – Carried
• Adopted minutes dated July 15, 2025 – Carried

Correspondence

The Town of Cobourg Council will receive and consider several pieces of correspondence for information only. Items include a notice of completion for the Highway 401 Planning Study, a cost inquiry about snow removal on Darcy and Elgin Streets, a moratorium request on aerial glyphosate spraying, a notice about Bill 5’s impact on the local food system, and the Heritage Advisory Committee minutes from August 11, 2025. No decisions or votes are scheduled for these items.

• Correspondence from the Minister of the Environment, Conservation and Parks about the Notice of Completion Preliminary Design and Class Environmental Assessment for the Highway 401 Planning Study (Cobourg to Colborne)
• Correspondence from Gloria and David O'Flynn regarding the cost of snow removal for Darcy St. and Elgin St.
• Correspondence from the Municipality of West Nipissing requesting a Moratorium on Aerial Glyphosate Spraying
• Correspondence from the Municipality of Killarney concerning Bill 5 and its impact on the local food system
• Heritage Advisory Committee minutes – August 11, 2025

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will approve a social media policy, receive financial reports, and discuss budget adjustments for 2025. The board will also vote on a $300 budget for a membership meet-and-greet and request access to town planter hangers for Christmas decorations.

• Approval of Social Media Policy
• Budget adjustments and financial reports
• $300 budget for membership meet-and-greet
• Request for town planter hangers for Christmas
• User fees and charges review

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to review two specific heritage permit applications. The body will also receive a summary of heritage permit approvals issued during July.

• HP-2025-028: Proposed replacement of street-facing windows at 2 King Street West
• HP-2025-029: Proposed removal of a failing chimney at 351 William Street
• Review of Heritage Permit approvals for July

The Heritage Advisory Committee confirmed its agenda and adopted the previous meeting minutes. It referred the HP‑2025‑028 permit for 2 King Street West back to staff for further consultation. The Committee aligned with staff to remove a failing chimney and conditionally supported approval of HP‑2025‑029 for 351 William Street, pending resolution of comments. It also received the July heritage permit approvals summary for information.

• Agenda confirmed (Carried)
• Minutes adopted (Carried)
• Heritage Permit HP‑2025‑028 referred back to staff for further consultation (Carried)
• Committee aligned with staff to remove failing chimney and conditionally supported approval of HP‑2025‑029 (Carried)
• Received July heritage permit approvals summary for information (Carried)

Correspondence

The Town of Cobourg Council is receiving correspondence for information only. Items include a letter from the Town of Goderich opposing Bill 17, Protect Ontario by Building Faster Act, 2025, and resident comments on marina parking enforcement, a proposal at 202 Second Street, and a water outage in Pebble Beach. No decisions or votes are scheduled on these items.

• Correspondence from the Town of Goderich opposing Bill 17, Protect Ontario by Building Faster Act, 2025
• Resident Lorne McIntyre's comment on overnight parking enforcement at the marina
• Resident Bob LeDrew's comment on the 202 Second Street proposal
• Resident Adam Yahn's comment on a water outage in Pebble Beach

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will discuss governance policies and a motion regarding the routing of correspondence to the Chief of Police. The meeting includes a closed session to discuss labour relations and reviews of several administrative guidelines.

• Proposed motion to direct all communications intended for the Chief of Police to the Board Chair
• Closed session regarding labour relations per Section 44(2) of the Community Safety and Policing Act, 2019
• Review of Political Activity (GP-022), Board Governance (GP-023), and Financial Management (GP-024) policies
• Review of Q&A Board meeting guidelines
• Review of Strategic Planning and Financial Committee Terms of Reference documents

The Cobourg Police Services Board adopted three new policies (GP-022, GP-023, GP-024) and instructed the chief to turn them into procedures. It also approved changes to the Strategic Planning and Finance Committee terms of reference, specifying the number of citizen and board members. A motion to hold a closed session for labour‑relations matters and a motion directing all policing communications to the board were each carried. The meeting was adjourned at 2:30 p.m.

• Closed session for labour‑relations items approved (Carried)
• Motion directing all policing communications to the Board approved (Carried)
• Policies GP-022, GP-023, and GP-024 accepted and Chief directed to enact procedures (Carried)
• Strategic Planning Committee terms changed to two citizen members and at least three board members (Carried)
• Finance Committee terms changed to three citizen members and a minimum of four board members (Carried)
• Meeting adjourned at 2:30 p.m. (Carried)

Special Council

The Special Council will consider several items, including a delegation from the Kindness Collective Fund, a nomination to the Northumberland Physician Recruitment Advisory Committee, a $75,000 budget reallocation for a half‑ton truck, and the award of a $1,324,748.16 contract to RVA Ltd. for the Cobourg East Community Secondary Plan Area Studies. The Council will also adopt a confirmatory by‑law for the meeting proceedings.

• Receive or refer delegation from Kindness Collective Fund for a one‑year charity meter pilot
• Nominate a council member to the Northumberland Physician Recruitment Advisory Committee
• Reallocate $75,000 from roads & sewers vehicle budget to engineering capital for a half‑ton truck
• Award contract to RVA Ltd. for Cobourg East Community Secondary Plan Area Studies, $1,324,748.16, funded from multiple reserve accounts
• Adopt By‑law 040‑2025 to confirm the special council meeting proceedings

Council nominated Councillor Randy Barber to the Northumberland Physician Recruitment Advisory Committee. It reallocated $75,000 from the roads budget to purchase a ½‑ton truck. It approved a $1,223,936.79 contract with RVA Ltd for the Cobourg East Community Secondary Plan Area Studies, specifying funding sources. It also received a brand‑marketing request involving Dennis Quaid for information purposes.

• Nominated Councillor Randy Barber to the Northumberland Physician Recruitment Advisory Committee (Carried)
• Authorized $75,000 budget reallocation for purchase of a ½‑ton truck (Carried)
• Awarded contract to RVA Ltd for Cobourg East Community Secondary Plan Area Studies for $1,223,936.79 (Carried)
• Received brand and marketing correspondence with Dennis Quaid for information (Carried)
• Referred Kindness Collective pilot project request to staff for a report (Carried)
• Approved By‑law 040‑2025 to confirm the Special Council meeting proceedings (Carried)
• Met in closed session on solicitor‑client privileged advice (Carried)

Correspondence

This document lists correspondence received for information purposes. No decisions are being made at this time, though Council members may request that items be added to a future agenda.

• Correspondence regarding a proposed 8 story downtown development
• Correspondence regarding the intent to designate 323 King Street West
• Correspondence from Township of Cramahe regarding Highway 401 Call for Action
• Correspondence from Norfolk County regarding Bill C-2
• Correspondence regarding V.O.I.C.E. (Vocal Ontario Integrity Coalition for Electeds)

Public Planning Meeting

The Town of Cobourg will consider a review and update of Zoning By‑Law No. 085‑2003. A draft of the revised by‑law (dated July 14 2025) and a presentation on the by‑law will be presented. Public submissions include an RV parking proposal from Maria Papaioannoy and a zoning submission from Councillor M. Mutton.

• Review and update of Zoning By‑Law No. 085‑2003
• Draft Zoning By‑Law (July 14 2025) attached
• Presentation on the zoning by‑law attached
• RV Parking public submission – Maria Papaioannoy
• Councillor M. Mutton zoning submission

The council considered the Review and Update of the Town of Cobourg Zoning By‑Law No. 085‑2003. Public members gave verbal and written comments, and council members also spoke. No motions, votes, or approvals were recorded during the meeting.

Cobourg Public Library Board

The Cobourg Public Library Board will open with a call to order, deliver a traditional land acknowledgement, and approve the meeting agenda. Members will disclose any pecuniary interests and hold a closed session for personal matters under the Public Libraries Act. The meeting will conclude with adjournment.

• Call to Order
• Traditional Land Acknowledgement
• Approval of the Agenda
• Disclosure of Pecuniary Interest
• Closed Session (personal matters under the Public Libraries Act)

Correspondence

The Town of Cobourg Council held a correspondence meeting to receive and review letters from residents and neighboring municipalities. The items are for information only and may be added to a future agenda if requested. No decisions were made at this meeting.

• Correspondence from Theresa Rickerby (Cobourg resident) about a public verbal assault incident on King St W supporting Mayor Cleveland
• Correspondence from the Township of Howick endorsing Ontario’s Bill 5 and its impact on the local food system and environment
• Correspondence from the Town of Aurora opposing Bill 5 (Protect Ontario by Unleashing our Economy Act, 2025)
• Correspondence from the Town of Aurora opposing Bill 17 (Protect Ontario by Building Faster and Smarter Act, 2025)
• Correspondence from the Township of Dubreuilville regarding Bill 5 and its impact on the local food system

Cobourg Police Services Board

The Cobourg Police Services Board will approve the minutes from its June 24 2025 meeting and receive the Chief’s July 2025 report and the Q2 operational report for information. It will formally find the Service in compliance with the revised policies adopted on May 27 2025. The Board also directs the Chief to appear before Municipal Council for the 2024 Annual Report and to report on the Respectful Workplace Policy and the Board and Service Diversity Plan. A closed‑session meeting is scheduled to consider confidential legal, labour, financial and personnel matters.

• Approve minutes dated June 24 2025
• Receive Chief’s July 2025 report and Q2 CPS Operational Report for information
• Policy Compliance Declaration confirming compliance with policies revised May 27 2025
• Direct Chief to appear before Municipal Council for the 2024 Annual Report and to report on Respectful Workplace Policy and Diversity Plan
• Closed‑session to consider confidential legal, labour, financial and personnel items

The Cobourg Police Services Board approved the June 24, 2025 minutes and received the July 2025 Chief's report and Q2 operational report for information. It accepted items 10.1‑10.5 as informational reports and confirmed compliance with policies revised on May 27, 2025. The Board resolved to meet in closed session to discuss confidential legal, labour, financial and personnel matters, and adjourned the meeting at 11:30 a.m., approving all closed‑session decisions.

• Approved June 24, 2025 minutes – Carried
• Received Chief's July 2025 report and Q2 CPS Operational Report – Carried
• Received items 10.1‑10.5 for information purposes – Carried
• Found compliance with revised policies enacted May 27, 2025 – Carried
• Resolved to meet in closed session for confidential items – Carried
• Adjourned meeting at 11:30 a.m. and approved all closed‑session matters – Carried

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board scheduled a special meeting for July 21, 2025. The agenda provided contains no listed items, descriptions, or decisions. No rezoning, contracts, ordinances, fee changes, or public hearings are noted.

The agenda for the special meeting was approved as presented. The board resolved that the Cobourg Strategic Planning Committee will engage Lansdowne Consulting Group to lead community consultation for the strategic planning process. The committee also will request Lansdowne to provide an outline of the proposed timeline, methodology, and associated costs.

• Agenda approved (carried)
• Engage Lansdowne Consulting Group to lead community consultation (carried)
• Request outline of timeline, methodology, and costs from Lansdowne (carried)

Correspondence

The Town of Cobourg Council will receive a series of letters and resolutions from residents and neighboring municipalities for informational purposes. No items are selected for discussion or decision at this meeting. The correspondence covers topics such as strong mayor powers, parks by‑law, Bill 5, homeless services, and firefighter certification. Minutes from recent Heritage Advisory Committee and Committee of Adjustment meetings are also provided.

• Correspondence from Theresa Rickerby (Cobourg resident) expressing concern over strong mayor powers in Tannery Lands
• Correspondence from Jenni Frenke (Cobourg resident) regarding the Parks By‑law
• Resolution from the Municipality of Tweed supporting Cobourg’s resolution on Bill 5 and the local food system
• Correspondence from the Grey Bruce OPP Detachment Board requesting review of the provincial offences system
• Correspondence from the Municipality of South Huron opposing the expansion of strong mayor powers

Special Council

Council is meeting to decide on a cash-in-lieu of parking agreement and a cost-sharing agreement for a culvert realignment. The session includes a closed meeting regarding solicitor-client privilege.

• By-Law No. 038-2025: Cash-in-lieu of parking agreement with Ori Properties Incorporated for 10-14 King Street West for $16,647.00 and four parking passes
• Cost sharing agreement with 202 Second Street Inc. for the Midtown Creek Culvert Realignment project
• Proposed inclusion of Midtown Creek Culvert Realignment in the 2026 capital budget
• Closed session regarding advice subject to solicitor-client privilege

The council enacted By‑law No. 038‑2025 to allow a cash‑in‑lieu parking agreement with Ori Properties for four parking spaces, costing $16,647 and providing four municipal parking passes. It also authorized a cost‑sharing agreement with 202 Second Street Inc. for the Midtown Creek Culvert Realignment and directed that the project be considered for the 2026 capital budget after a construction estimate is received. The Development Charges Update Study was received, a public meeting was scheduled for September 17 2025, and staff were instructed to post the study online by September 3 2025.

• Enacted By‑law No. 038‑2025 authorizing cash‑in‑lieu parking agreement ($16,647) (carried)
• Authorized cost‑sharing agreement with 202 Second Street Inc. for Midtown Creek Culvert Realignment (carried)
• Received Development Charges Update Study and scheduled public meeting Sep 17 2025 (carried)
• Directed staff to post Development Charges Update Study on website by Sep 3 2025 (carried)
• Adopted June 17 2025 Town Hall minutes (amended) (carried)
• Approved closed‑session meeting under Municipal Act (carried)
• Confirmed agenda (carried)
• Passed By‑law No. 039‑2025 confirming special council proceedings (carried)

Committee of Adjustment

The Committee of Adjustment will review application A-09-25 for a minor variance on the East Village Block 51 site at 507‑513 Drewery Road. The proposal seeks to increase the allowable floor area for accessory dwellings from 45% to 49% of the main building’s floor area. The Committee will vote on whether to approve the variance.

• Minor variance A-09-25 – East Village Block 51: increase accessory dwelling floor‑area limit from 45% to 49% at 507‑513 Drewery Road

The Committee of Adjustment adopted the minutes from the June 17, 2025 meeting. It approved minor variance application A-09-25, allowing four accessory dwellings attached to four new townhouses at 507, 509, 511 and 513 Drewery Road. Both motions were carried.

• Adopted minutes dated June 17, 2025 (carried)
• Approved minor variance A-09-25 for accessory dwellings at 507-513 Drewery Road (carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will review a permit application for the demolition of a storage shed. The committee will also receive reports on staff-approved heritage permits and discuss signage guidelines for the Commercial Core HCD.

• Heritage Permit Application HP-2025-022 for demolition of a storage shed at 296 George Street
• Review of Heritage Permit Staff Approvals for June-July
• Discussion of Commercial Core HCD Signage Guidelines

The Heritage Advisory Committee adopted its agenda and minutes. It received a heritage permit report and recommended approval to demolish a storage shed at 296 George Street. The Committee also accepted a report on heritage staff approvals and endorsed signage guidelines for the Heritage Sign Special Policy District, recommending council consider the related by‑law amendments.

• Confirmed agenda (carried)
• Adopted minutes (carried)
• Received heritage permit application report and recommended approval of demolition at 296 George Street (carried)
• Received heritage staff approvals report (carried)
• Supported Commercial Core HCD Signage Guidelines and recommended council consider amendments to By-law No. 016‑2025 (carried)
• Amended signage recommendation and re‑affirmed support for By-law No. 016‑2025 amendments (carried)

Correspondence

The Town of Cobourg Council meeting on July 11, 2025, is a procedural session where correspondence is distributed for information purposes and not for formal decision-making.

• Correspondence from Township of Amaranth regarding illegal land use
• Correspondence from City of Port Colborne regarding Ontario Works and ODSP
• Correspondence from Municipality of Trent Hills regarding Strong Mayor Powers
• Correspondence from Town of Aylmer regarding income support for Canadian Veterans
• Correspondence from Gloria and David O'Flynn regarding new sidewalk on D'Arcy Street

Audit and Risk Committee

The Audit and Risk Committee will receive a verbal year‑end update from the Treasurer/Director of Corporate Services, review the Financial Sustainability Plan, and consider a recommendation to adopt the IT Gap Analysis report and refer it to council for final approval. The committee will also conduct code of conduct training for members and elect a chair and vice‑chair. A closed session will be held to discuss personal matters under the Municipal Act.

• Code of Conduct training for members (information purpose)
• Election of Chair and Vice Chair
• Verbal year‑end update from Treasurer/Director of Corporate Services
• Review of Financial Sustainability Plan (Report No. AR‑2025‑003)
• Adoption of IT Gap Analysis report recommendation (Report No. AR‑2025‑001) to be referred to council

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will discuss film permit fees, a proposed wares display bylaw exemption, and review committee reports. The meeting is hybrid and takes place on July 10, 2025.

• Film permit fee structure: $1,000/day for street closures, $500/day for sidewalk use
• Recommendation to exempt DBIA area from wares display bylaw
• Review of Pride event budget and survey results
• Financial report comparing year-to-date budget to actuals
• Closed session regarding personal matters of identifiable individuals

The Board approved a standardized film permit fee of $1,000 for productions requiring street closures and $500 for sidewalk use, effective immediately. It also accepted the resignation of Becca Reed and authorized a membership survey on downtown security after receiving a delegation from K9 Security. Several reports were received for information only.

• Accepted resignation of Becca Reed from the Board (carried)
• Received delegation from K9 Security and approved creation of a membership engagement survey on security (carried)
• Adopted film permit fee: $1,000 for street closures per day, $500 for sidewalk use per day (amended, carried)
• Received profit and loss financial report for information purposes (carried)
• Accepted year‑to‑date budget comparison report (carried)
• Received Marketing and Events Committee notes, including Christmas Magic date change (carried)
• Received Pride Event recap for information purposes (carried)
• Met in closed session regarding personal matters under the Municipal Act (carried)

Correspondence

This document is a list of correspondence received for information purposes. No decisions are being made at this meeting, though council members may request to add these items to a future agenda.

• Correspondence from HKNP Health Unit regarding June 18th meeting summary
• City of Pickering opposition to Bill 5
• Northumberland Hills Hospital Board response to Northumberland County Council
• City of Port Colborne advocacy for Canadian Veterans income support thresholds
• Municipality of West Nipissing opposition to Strong Mayor Powers

Special Council

The Special Council will confirm the meeting agenda and record any pecuniary interests of members. A closed session will be held to address personal matters under section 239 of the Municipal Act. The Council will adopt By-law 037-2025 to formally confirm the proceedings of the July 2, 2025 Special Council Meeting. The meeting will then be adjourned.

• Confirm agenda for the July 3, 2025 Special Council meeting
• Disclosure of pecuniary (financial) interest by council members
• Closed session on personal matters per Municipal Act s.239
• Adopt By-law 037-2025 to confirm the July 2, 2025 Special Council proceedings
• Adjournment of the meeting

The council confirmed the July 3 agenda and voted 5‑2 to hold a closed session on personal matters. Mayor Lucas Cleveland rescinded his position as Chair and transferred it to Deputy Mayor Nicole Beatty. Council reaffirmed its commitment to community safety and approved By‑law 037‑2025 to confirm the meeting proceedings.

• Agenda confirmed (carried)
• Closed session approved, vote 5‑2 (YES: Adam Bureau, Aaron Burchat, Miriam Mutton, Randy Barber, Nicole Beatty; NO: Lucas Cleveland, Brian Darling)
• Mayor rescinded Chair position to Deputy Mayor (effective immediately)
• Council reaffirmed commitment to a safe community (carried)
• By‑law 037‑2025 confirming meeting proceedings passed (carried)

Correspondence

The Town of Cobourg Council will hold an information‑only correspondence meeting on Friday, June 27, 2025 from 4:00 p.m. to 5:00 p.m. Council members may request any of the listed letters be added to a future agenda for consideration. The agenda includes letters from Mary Talbot about the Art Gallery of Northumberland, several municipalities regarding Strong Mayor Powers, multiple municipalities on Bill 5, and other topics such as rural development and internet service.

• Correspondence from Mary Talbot regarding the Art Gallery of Northumberland
• Correspondence from the Township of McNab/Braeside regarding repealing Strong Mayor Powers
• Correspondence from Cogeco regarding citizens' access to competitive internet services
• Correspondence from the Town of Fort Erie regarding Bill 5 Protect Ontario by Unleashing Our Economy Act, 2025
• Correspondence from the Honourable Lisa M. Thompson, Minister of Rural Affairs regarding the Rural Ontario Development Program

Regular Council

The council will receive a presentation from the Inter‑Municipal Taskforce on Housing and Homelessness and the Northumberland Builders and Developers Association summarizing the February 28 2025 Housing Solutions Workshop. A motion is proposed to replace the original wording with a resolution that acknowledges the regional housing shortage and urges alignment of Official Plan reviews with the workshop recommendations. Delegations will be considered from the Cobourg Pickleball Club (lease option), Nessie's British Shop (access to the Cobourg Tartan), and the Fern Blodgett Sunde Statue Committee (parking fee exemption on September 19 2025). The council will also adopt minutes, receive the HOLDCO annual report, and conduct routine business.

• Receive presentation from the Inter‑Municipal Taskforce on Housing and Homelessness and the Northumberland Builders and Developers Association regarding the Northumberland Housing Solutions Workshop Summary and Recommendations
• Motion to amend wording to adopt the housing workshop presentation and acknowledge the regional housing shortage
• Delegation from the Cobourg Pickleball Club requesting staff to negotiate a lease agreement and report back
• Delegation from Nessie's British Shop requesting approval to access the Cobourg Tartan
• Delegation from the Fern Blodgett Sunde Statue Committee requesting exemption of parking fees on September 19 2025

Council received the Northumberland Housing Solutions Workshop summary and directed senior planning staff and the CAO to participate in a housing implementation strategy session and provide written feedback by October 1 2025. The council also instructed staff to consider the report’s recommendations and related action items in the ongoing Official Plan review. Additional items approved included receiving the HOLDCO annual report for information, adopting recent council minutes, and referring several community delegations with specific instructions.

• Received HOLDCO Annual Report presentation (information) – Carried
• Adopted May 23 and May 28, 2025 council minutes – Carried
• Received June 4 and June 5, 2025 standing committee minutes – Carried
• Referred Pickleball Club delegation to staff with request for lease option – Carried
• Granted Nessie's British Shop permission to access Cobourg Tartan – Carried
• Exempted parking fees 12 p.m.–3 p.m. on Sep 19 2025 for Fern Blodgett Sunde Statue Committee visit – Carried
• Received Inter‑Municipal Taskforce on Housing and Homelessness presentation – Carried
• Directed senior planning staff and CAO to attend housing strategy session, submit feedback by Oct 1 2025, and incorporate recommendations into Official Plan review – Carried

Cobourg Police Services Board

The Cobourg Police Service Board will meet to approve minutes, receive reports, and consider adopting a Respectful Workplace Policy. The board also plans to appoint three citizen advisors to its finance committee and direct the Chief to report on policy compliance.

• Approval of previous minutes
• Adoption of Respectful Workplace Policy
• Appointment of citizen advisors to Finance Committee
• Directing communications to the Board Chair
• Chief to report on policy compliance

Correspondence

This document is a distribution of correspondence and meeting minutes for information purposes. No decisions are being made at this time, though Council members may request that specific items be added to a future agenda.

• Correspondence regarding Ontario Works financial assistance rates
• Correspondence regarding Bill 5: Protecting Ontario by Unleashing Our Economy Act 2025
• Correspondence from the Cobourg Public Library Board regarding Northumberland County Archives space
• Correspondence from the Mayor of Port Hope regarding 310 Division Street
• Minutes from the June 9, 2025 Heritage Advisory Committee and May 21, 2025 Accessibility Advisory Committee meetings

Public Planning Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed for this meeting.

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider endorsing the continuation of the Limited Fixed Route Transit System with service enhancements. The proposal includes extending service hours to 7:00 a.m.–7:00 p.m. starting Jan 1 2026, adding a second driver for evening on‑demand service, and incurs an estimated annual cost of $67,000. It also recommends adding the RideCo Multi‑Modal Trip Planning Function, which carries a $1,050 implementation fee and a $5,890.50 annual licensing fee. Finally, the Committee will direct staff to incorporate the 2020‑2025 Multi‑Year Accessibility Plan objectives into the 2026‑2031 plan.

• Endorse continuation of Limited Fixed Route Transit System with extended hours (7 a.m.–7 p.m.) and second driver, at an estimated $67,000 annual cost
• Approve addition of RideCo Multi‑Modal Trip Planning Function ($1,050 implementation fee; $5,890.50 annual license)
• Direct staff to include 2020‑2025 Accessibility Plan objectives in the 2026‑2031 plan
• Adopt May 21 2025 Accessibility Advisory Committee minutes (as amended)

The Accessibility Advisory Committee endorsed extending fixed‑route transit hours to 7 a.m.–7 p.m., adding an extra driver for on‑demand service, and implementing the RideCo trip‑planning function, with an estimated annual cost of $67,000 plus fees. The Committee directed staff to carry forward the 2020‑2025 Multi‑Year Accessibility Plan objectives into the 2026‑2031 plan. It also asked staff to place the upcoming Parking Review on the September 2025 agenda and to involve the Committee in its development.

• Confirmed agenda (Carried)
• Adopted May 21, 2025 minutes (Carried)
• Endorsed continuation and expansion of Limited Fixed Route Transit System with extended hours, extra driver, and RideCo planning function (Carried)
• Directed staff to include 2020‑2025 Accessibility Plan objectives in 2026‑2031 plan (Carried)
• Requested staff to add Parking Review to September 2025 agenda (Carried)
• Requested Council direct staff to consult the Committee during Parking Review creation (Carried)

Cobourg Public Library Board

The Cobourg Public Library Board will review the 2026 budget and consider expansion proposals for the C. Gordon King Centre and the Township of Hamilton branch. The board will also examine a draft CEO performance appraisal policy, ongoing CUPE negotiations, and a KPMG audit. Standard agenda items include approval of minutes, a CEO report, and financial statements for May 2025.

• C. Gordon King Centre Expansion
• Township of Hamilton Branch Expansion
• Review of Draft Policy 3.6 – CEO Performance Appraisal
• CUPE Negotiations
• Budget 2026: A Discussion

Committee of Adjustment

The Committee of Adjustment will adopt the May 20, 2025 minutes and consider three planning applications. It is recommended to approve a minor variance for 224 Bay Street to allow a first and second storey addition with a reduced interior yard setback. It is also recommended to approve a minor variance for 349 Cottesmore Avenue to permit a coach house with increased lot coverage and reduced frontage, and to approve a consent application creating a new 1.62‑ha lot for a Long‑Term Care facility on DePalma Drive, along with a minor variance recognizing the facility as a permitted Institutional Use.

• Approve Minor Variance A-07-25 for 224 Bay Street – first and second storey addition, interior yard setback reduced to 1.22 m
• Approve Minor Variance A-08-25 for 349 Cottesmore Avenue – new one‑storey coach house, lot coverage increased to 13.3 % and frontage reduced to 14.28 m
• Approve Consent B-06-24 for DePalma Drive – create a new 1.62 ha lot (70.8 m frontage) for a Long‑Term Care facility
• Approve Minor Variance A-11-24 for DePalma Drive – permit a for‑profit Long‑Term Care facility as a permitted Institutional Use
• Adopt the Committee minutes dated May 20, 2025

The Committee adopted the agenda and the May 20, 2025 minutes. It approved Minor Variance A‑07‑2025 for 224 Bay Street, allowing a reduced interior yard setback. It denied Minor Variance A‑08‑25 for 349 Cottesmore Avenue. It referred applications B‑06‑24 and A‑11‑24 on DePalma Drive to staff for further discussion at the July 2025 meeting.

• Approved Minor Variance A‑07‑2025 for 224 Bay Street (Carried)
• Denied Minor Variance A‑08‑25 for 349 Cottesmore Avenue (Carried)
• Referred Application B‑06‑24 (DePalma Drive) to staff for further conversation (Carried)
• Referred Application A‑11‑24 (DePalma Drive) to staff for further conversation (Carried)
• Adopted agenda dated June 17, 2025 (Carried)
• Adopted minutes dated May 20, 2025 (Carried)

Town Hall Meeting

The Town of Cobourg will hold a Town Hall on June 17, 2025 to let residents, businesses and condo corporations voice concerns about 310 Division Street and receive updates from town officials. The agenda includes a traditional land acknowledgement, opening remarks by Mayor Lucas Cleveland, a briefing with reports from the Director of Legislative Services, the fire chief, police chief and police service board chair, and a public remarks period where submitted correspondence will be reviewed. No formal motions or votes are listed.

• Traditional land acknowledgement of the Williams Treaties First Nations
• Briefing reports from Director of Legislative Services, Chief Administrative Officer, Fire Chief, Police Chief and Police Service Board Chair
• Public remarks period with correspondence received June 6‑16, 2025 and limited to five minutes per speaker
• Opening remarks focusing on concerns about 310 Division Street
• Speaker registration requirements and slide submission deadline of June 16, 2025 at noon

The June 17, 2025 Town Hall was called to order, included a traditional land acknowledgement, and provided a forum for public remarks. No motions, votes, or approvals were recorded; the meeting was purely informational and procedural. The session adjourned at 9:54 p.m.

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will meet in closed session under Section 44(2) of the Community Safety and Policing Act, 2019 to consider a confidential personnel matter involving an identifiable individual. The agenda also includes a call to order, a traditional land acknowledgement of the Williams Treaties First Nations, and a disclosure of pecuniary interest. No public comments or attachments were submitted.

• Closed session resolution per Section 44(2) of the Community Safety and Policing Act, 2019
• Confidential personnel matter (details not disclosed)
• Traditional land acknowledgement of the Williams Treaties First Nations
• Disclosure of pecuniary interest
• Call to order (procedural item)

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made at this meeting, though Council members may request that items be added to a future agenda.

• Opposition to Strong Mayor Designation from Markstay-Warren, Kincardine, and Brudenell, Lyndoch and Raglan Township
• Correspondence from Cogeco regarding competitive internet services
• Comments from Conservation Ontario on the Special Economic Zones Act 2025 and Bill 17 Planning Act Amendments
• Opposition to Bill 5 and Bill 17 regarding responsible growth from Township of Georgian Bluffs
• Correspondence from Township of Conmee regarding Ontario Works Financial Assistance Rates

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will meet in a closed session to consider confidential items related to a personal matter about an identifiable individual, as authorized by Section 44(2) of the Community Safety and Policing Act, 2019. The meeting also includes a traditional land acknowledgement and a disclosure of pecuniary interest. No other decisions are scheduled.

• Traditional land acknowledgement of the Williams Treaties First Nations
• Disclosure of pecuniary interest by board members
• Resolution to meet in closed session under Section 44(2) of the Community Safety and Policing Act, 2019
• Confidential personnel matter to be discussed in closed session

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management is meeting to approve a Memorandum of Understanding with the Town of Cobourg and a request for quotes for a strategic plan facilitator. The board will also review a new procurement policy and various event sponsorships.

• Approval of Memorandum of Understanding (MOU) from the Town of Cobourg
• Approval of Request for Quote (RFQ) for a Strategic Plan Facilitator
• Approval of a new Procurement Policy
• $500 Bronze level sponsorship for the Sandcastle Festival
• $500 expense for Lifeguard Stand marketing

The Downtown Business Improvement Area Board approved the Memorandum of Understanding with the Town of Cobourg and directed the Chair and Vice‑Chair to work with staff to sign it. The board also approved a Request for Quote for a strategic‑plan facilitator, a bronze‑level $500 sponsorship for the Sandcastle Festival, a $500 expense for a Lifeguard Stand marketing opportunity, and the revised Maintenance Request for Proposal. It changed the Sidewalk Sale event dates to Friday‑Sunday and approved the Buskerfest 2025 event agreement. The board accepted the resignation of member Jacqueline Pennington and instructed the Recording Secretary to notify council of the vacancy.

• Approved MOU with Town of Cobourg (Carried)
• Approved RFQ for facilitator for strategic plan (Carried)
• Approved $500 bronze sponsorship for Sandcastle Festival (Carried)
• Approved $500 expense for Lifeguard Stand marketing (Carried)
• Approved date change for Sidewalk Sale to Friday‑Sunday (Carried)
• Approved Buskerfest 2025 event agreement (Carried)
• Approved revised Maintenance RFP (Carried)
• Accepted resignation of Jacqueline Pennington (Carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is reviewing a permit application for the demolition and like-for-like replacement of a storage space. The body will also discuss potential amendments to the Property Standards By-law to improve protections for designated heritage buildings.

• Heritage Permit HP-2025-020 for 348 College Street regarding storage space demolition and replacement
• Discussion on recommending that Council study the Port Hope By-law for potential amendments to Municipal By-law 018-1999
• Review of the June Heritage Permit Staff Approvals report

The Heritage Advisory Committee aligned with staff review of heritage permit HP-2025-020 for demolition and like‑for‑like reconstruction of an attached storage space at 348 College Street and expressed support for its approval. It received a summary of recent heritage permit approvals for information. The committee also recommended that Council direct staff to study possible amendments to Municipal By‑law 018‑1999, using protections from the Port Hope By‑law. All motions were carried.

• Agenda confirmed – Carried
• Minutes adopted – Carried
• Received staff report on HP-2025-020 and aligned with review – Carried
• Supported approval of HP-2025-020 – Carried
• Received summary of heritage permit approvals – Carried
• Received information on revised property standards by‑law – Carried
• Recommended Council direct staff to study by‑law amendments – Carried

Correspondence

The Town of Cobourg Council will receive a series of letters and documents for information only. Topics include municipal ethics education, strong mayor powers, illegal land use, a request for playground funding at McMurdo Park, and a proposal to raise Ontario Works and ODSP benefits. No decisions will be made at this meeting.

• Correspondence from the District of Parry Sound Municipal Association on supporting municipal ethics through access and education
• Correspondence from Councillor Bastard and South Burgess Rideau Lakes regarding strong mayor powers
• Letter from Annette Groves, Mayor of Caledon, concerning illegal land use
• Resident request for funding to create a playground in McMurdo Park
• Correspondence from the City of Pickering about raising Ontario Works and Ontario Disability Support Program benefits

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will adopt a consent agenda that includes several staff reports. It will approve the updated 2020‑2025 Multi‑Year Accessibility Plan, the memorandum of understanding with the Cobourg Police Service Business Services Unit, and the Transit Emergency Preparedness and Response Policy. The Committee will also direct staff to post the Q1 2025 Operational Plan update on the town’s website.

• Approve updated 2020‑2025 Multi‑Year Accessibility Plan (Report LS‑2025‑015)
• Approve MOU between the Town of Cobourg and Cobourg Police Service Business Services Unit (Report CAO‑2025‑006)
• Direct staff to publish Q1 2025 Operational Plan update online (Report CAO‑2025‑005)
• Approve Transit Emergency Preparedness and Response Policy (Report LS‑2025‑016)

The committee confirmed the meeting agenda. It approved the updated 2020‑2025 Multi‑Year Accessibility Plan, directed staff to post the Q1 2025 Operational Plan update on the town website, and approved the Transit Emergency Preparedness and Response Policy. The committee also approved an updated Memorandum of Understanding with the Cobourg Police Service governing revenue use from its Business Services Unit.

• Agenda confirmed (Carried)
• Approved updated 2020-2025 Multi-Year Accessibility Plan (Carried)
• Directed staff to post Q1 2025 Operational Plan update on website (Carried)
• Approved Transit Emergency Preparedness and Response Policy (Carried)
• Approved updated Memorandum of Understanding with Cobourg Police Service (Carried)
• Amended MOU wording as motion (Carried)

Public Works Planning and Development Standing Committee

The committee will consider a recommendation to continue and expand the town’s fixed‑route transit service, extending hours to 7 a.m.–7 p.m. and adding a second driver for on‑demand service at an estimated annual cost of $67,000. It will also approve the RideCo Multi‑Modal Trip Planning Function with a $1,050 implementation fee and an annual licensing fee of $5,890.50. Additional items include adoption of the 2025 Asset Management Plan and 10‑year financial forecast, and authorizing a by‑law to assume municipal services for New Amherst Stage 2 Phase 1B.

• Continuation and expansion of fixed‑route transit service (hours 7 a.m.–7 p.m., second driver) – $67,000 annual cost
• RideCo Multi‑Modal Trip Planning Function – $1,050 implementation fee, $5,890.50 annual license
• Adoption of 2025 Asset Management Plan and 10‑year financial forecast
• Authorization to prepare by‑law for municipal services at New Amherst Stage 2 Phase 1B (Elmer Hutton St, Charles Wilson Pkwy, John Fairhurst Blvd)

The committee adopted several staff recommendations. It approved the continuation and enhancements of the Limited Fixed Route Transit System, authorized a by‑law for New Amherst Stage 2 Phase 1B, received a Bill 17 report and committed to public communication, and adopted the 2025 Asset Management Plan with a 10‑year financial forecast for the 2026 budget.

• Approved continuation of Limited Fixed Route Transit System through Dec 31 2025 (carried)
• Approved service enhancements: extended hours, extra driver, RideCo planning tool ($67,000 + fees) (carried)
• Authorized Municipal Clerk to prepare by‑law to assume services at New Amherst Stage 2 Phase 1B (carried)
• Received Bill 17 report for information and ordered public communication after Council review (carried)
• Recognized requirement to prepare an asset management plan per Regulation 588/17 (carried)
• Authorized resolution to adopt the 2025 Asset Management Plan on June 25 2025 (carried)
• Directed implementation of the 10‑year financial forecast in the 2026 budget, using mixed financing (carried)
• Instructed staff to include service‑level questions in public surveys for the 2026 budget (carried)

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee is reviewing a new emergency management plan and associated by-law. The body is also discussing a tourism and marketing strategy update and hearing a resident delegation regarding waterfront parking.

• Proposed by-law to establish a Community Emergency Management Program
• Approval of a new Community Emergency Management Plan
• Tourism & Marketing Strategy Update (Report No. COMM-2025-014)
• Delegation from Jory Nash regarding Resident Waterfront Parking Passes

The committee adopted the tourism and marketing strategy update, reaffirming support for tourism. It approved the new Community Emergency Management Plan and the accompanying by‑law. The delegation on resident waterfront parking passes was referred back to Regular Council for further action.

• Adopted tourism & marketing strategy update (Carried)
• Approved Community Emergency Management Plan and by‑law (Carried)
• Referred resident waterfront parking passes delegation to Regular Council (Carried)
• Confirmed agenda (Carried)

Correspondence

The Town of Cobourg is distributing correspondence for information, including letters from other municipalities and residents regarding provincial legislation and local zoning.

• Correspondence from Township of The Archipelago on Bill 5
• Correspondence from Bryan Hallatt opposing rezoning at 117 Durham Street
• Correspondence from County of Prince Edward on strong mayor powers
• Correspondence from Town of Petrolia supporting opposition to strong mayor powers
• Minutes from May 21, 2025 Accessibility Advisory Committee

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board will hold a special meeting on May 29, 2025, to discuss confidential personnel matters in closed session.

• Closed session to discuss confidential personnel matters
• Traditional land acknowledgement
• Public comments period
• Meeting held at Victoria Hall, Council Chambers

Regular Council

The council will adopt minutes from recent meetings, receive a memo from the Downtown Business Improvement Area, and consider several consent agenda items. Items include approving a scope change for turf equipment, directing a $30,000 indoor soccer feasibility study, and endorsing the purchase of one P5 and two P6 transit vehicles for $588,179.47, funded by the 2025 capital budget and an ICIP grant. The council will also authorize the municipal clerk to support shareholder resolutions for Town of Cobourg Holdings Inc., including acknowledgment of audited financial statements and a $6.6 million promissory note with Lakefront Utilities Inc.

• Approve purchase of one P5 and two P6 transit vehicles from Move Mobility for $588,179.47, funded by the 2025 capital budget and a $431,312 ICIP grant
• Approve scope modification to purchase and replace turf equipment for capital project 2572053 within budget
• Direct staff to negotiate a sole‑source indoor soccer feasibility study with Northumberland Soccer Club, budget $30,000, to be added as a capital project amendment
• Receive Downtown Business Improvement Area memo on Retail Holiday Exemption By‑law recommendation (information only)
• Authorize municipal clerk to support Town of Cobourg Holdings Inc. shareholder resolutions, including audited 2024 financial statements and a $6.6 million promissory note with Lakefront Utilities Inc.

The council suspended a procedural by‑law provision to consider an addendum item. It approved a heritage permit for demolition at 44 Swayne Street and decided not to designate that building. It resolved to designate 390 King Street East under the Ontario Heritage Act and directed staff to follow through. It also approved the Town of Cobourg Holdings Inc. 2024 audited financial statements, noted a $132,200 community‑services benefit, and declared no dividend for 2024.

• Suspended Procedural By‑law 050‑2024 section 7.19 for addendum item 2.2 – carried by two‑thirds vote
• Approved heritage permit HP‑2025‑017 for demolition at 44 Swayne Street and declined to designate the building – YES 6, NO 0
• Resolved to designate 390 King Street East as heritage property and directed staff to publish notice and proceed with designation – carried
• Authorized Municipal Clerk to represent Town of Cobourg Holdings Inc. shareholders and accept audited 2024 financial statements – carried
• Acknowledged a $132,200 community‑services benefit from Lakefront Group of Companies – carried
• Declared no dividend for 2024 for Town of Cobourg Holdings Inc. – carried
• Received presentation on Brook Road North, Kerr Street East, Willmott Street road corridors and East Village North Development Integrated Municipal Class Environmental Assessment for information – carried
• Directed staff to proceed on closed‑session matters relating to trade secrets, personal matters, and solicitor‑client privileged advice – carried

Cobourg Police Services Board

The Cobourg Police Service Board will meet to discuss police funding advocacy and the adoption of revised policies. The board is also deciding on the appointment of nine auxiliary officers and the creation of a reserve fund for future labour negotiations.

• Proposed $10,000 initial contribution to a new Labour Negotiations Reserve Fund
• Report on a $255,000 Ontario Closed Circuit Television (CCTV) Grant Program approval
• Appointment of 9 Auxiliary Police Officers
• Adoption of Police Service Board Policies revised for CSPA 2019
• Request for policing assistance from the Belleville Police Service

Cobourg Police Services Board Special Meeting

The agenda for the Cobourg Police Services Board Special Meeting on May 27, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document.

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made at this meeting, though Council members may request items be added to a future agenda.

• Correspondence from Municipality of Kincardine regarding Bill 5
• HKNP Health Unit meeting summary from May 15, 2025
• Northumberland County Report 2025-104 on Economic Development, Tourism, and Land Use Planning
• Correspondence from Municipality of Assiginack regarding Ontario Works Rates
• Minutes from the May 20, 2025, Committee of Adjustment meeting

Emergency Meeting

The Town of Cobourg Council is holding an emergency meeting on May 23, 2025. The Council will move into a closed session to discuss matters subject to solicitor‑client privilege. In the open session, the Council will consider By‑law 031‑2025 to confirm the proceedings of the emergency meeting. The meeting will conclude with adjournment.

• Resolution to move into closed session under the Municipal Act, 2001
• Adoption of By‑law 031‑2025 to confirm the emergency meeting proceedings
• Discussion of items arising from closed session (confidential)
• Disclosure of pecuniary (financial) interest
• Adjournment

The council confirmed the emergency agenda and moved to a closed session under the Municipal Act. It directed staff and the town solicitor to proceed with responding to the County of Northumberland's notice of application for judicial review. The council also adopted By‑law 031‑2025 to formally record the emergency meeting proceedings.

• Confirmed emergency meeting agenda (carried)
• Approved moving to closed session under Municipal Act (carried)
• Directed staff and solicitor to respond to judicial review notice (carried)
• Adopted By‑law 031‑2025 to confirm emergency meeting proceedings (carried)

Cobourg Public Library Board

The Cobourg Public Library Board will review minutes from April 16, 2025, the CEO report, and April 2025 financial statements. It will discuss space use at the C. Gordon King Centre and the Township of Hamilton branch expansion. New business includes consideration of proposed library closures for 2026, a review of Strong Mayor Powers, and an MOU Review Committee.

• Proposed 2026 library closures (attachment: propsed closures 2026 library.pdf)
• Discussion of Strong Mayor Powers
• Review of the CPL ToC MOU (attachment: CPL ToC MOU.pdf)
• Space at the C. Gordon King Centre
• Township of Hamilton Branch Expansion

Accessibility Advisory Committee

The Cobourg Accessibility Advisory Committee will vote on approving a 2025 Transit Vehicle Procurement and a new Transit Emergency Preparedness and Response Policy. The committee will also review updates to the Multi-Year Accessibility Plan and provide comments on improving accessibility at the Concert Hall.

• Endorsement of 2025 Transit Vehicle Procurement
• Approval of Transit Emergency Preparedness and Response Policy
• Approval of Multi-Year Accessibility Plan updates
• Review of Concert Hall accessibility improvements
• Appointment of Committee Chair

The Accessibility Advisory Committee appointed a new chair, confirmed its agenda and adopted prior minutes. It endorsed the 2025 transit vehicle procurement, approved updates to the multi‑year accessibility plan, and adopted the Transit Emergency Preparedness and Response Policy. The committee also gave comments on Concert Hall accessibility and received information about National AccessAbility Week.

• Appointed Kathryn Richards as Chair for the remainder of 2025
• Confirmed the May 21, 2025 agenda
• Adopted the February 19, 2025 committee minutes
• Endorsed the 2025 Transit Vehicle Procurement
• Provided comments on Concert Hall accessibility and recommended Council refer them to staff
• Approved updates to the 2020‑2025 Multi‑Year Accessibility Plan and recommended Council approval
• Received updates on National AccessAbility Week (May 25‑31, 2025) for information
• Approved the Transit Emergency Preparedness and Response Policy and recommended Council approval

Public Planning Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, proposals, or discussion items listed for this meeting.

Committee of Adjustment

The Committee of Adjustment will consider Application A-04-2025 for 448 Cottesmore Avenue. The proposal seeks a minor variance to reduce the required front yard setback from 6.0 metres to 1.06 metres to allow a front porch extension and a garage on the north side of the dwelling. The garage must not be used for habitation and no new residential uses are permitted.

• Minor variance (A-04-2025) for 448 Cottesmore Ave – reduce front yard setback to 1.06 m for porch and garage (non‑habitable) under Comprehensive Zoning By‑law No. 085‑2003

The Committee of Adjustment approved Minor Variance Application A-04-2025 for 448 Cottesmore Avenue. The variance allows the front yard setback to be reduced to 1.06 m for a porch extension and garage, provided the garage is not used for habitation. No other matters were decided at this meeting.

• Approved Minor Variance for 448 Cottesmore Avenue (no vote tally recorded)

Correspondence

The Corporation of The Town of Cobourg is holding a meeting to receive correspondence for information only. Items include resolutions from other municipalities regarding strong mayor powers, a proposal to ban Nazi swastikas, and updates on Ontario Works financial assistance rates.

• Correspondence from City of Quinte West on strong mayor powers
• Correspondence from Township of Puslinch on banning Nazi swastikas
• Correspondence from City of St. Thomas on Ontario Works rates
• Correspondence from Municipality of Highlands East on Ontario Works rates
• Minutes received from Heritage Advisory Committee

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee is meeting to appoint members to three new subcommittees. The body will also review and potentially support several heritage permits for property alterations and demolitions.

• Appointment of members to Heritage Designation Review, Policy Review, and Education and Outreach subcommittees
• HP-2025-015: Window and sill replacement and door conversion at 10-14 King Street West
• HP-2025-002: Construction of a single-storey detached garage at 481 Park Lane
• HP-2025-016: Demolition of a car port at 230 King Street East
• HP-2025-017: Application to de-list for demolition at 44 Swayne Street

The committee confirmed its agenda and adopted the previous meeting's minutes. It referred the workplan memo to the next meeting. It approved six heritage permit applications for window replacement, garage construction, car‑port demolition, de‑listing for demolition, and fence erection, all carried without recorded vote counts.

• Confirmed agenda (carried)
• Adopted minutes (carried)
• Referred Heritage Committee workplan memo to next meeting (carried)
• Approved heritage permit HP-2025-015 for window replacement and door conversion (carried)
• Approved heritage permit HP-2025-002 for single‑storey detached garage (carried)
• Approved heritage permit HP-2025-016 for demolition of a rotting car port (carried)
• Approved heritage permit HP-2025-017 to de‑list for demolition (carried)
• Approved heritage permit HP-2025-001 for 4‑foot fence erection (carried)

Correspondence

The Town of Cobourg Council is reviewing correspondence received for information purposes. Items include a resident letter about telephone voting, transit and budget issues, and two letters from the Town of Goderich opposing strong mayor powers and rejecting remarks on annexation and trade tariffs. The council also received minutes from the April 17, 2025 Ganaraska Region Conservation Authority Board meeting. No decisions are being made at this meeting.

• Correspondence from Hope Bergeron (resident) regarding telephone voting, transit and budget issues
• Correspondence from the Town of Goderich opposing amendments to O.Reg 530/22 on strong mayor powers
• Correspondence from the Town of Goderich rejecting President Trump's rhetoric on annexation of Canada and trade tariffs
• Minutes received from the April 17, 2025 Ganaraska Region Conservation Authority Board of Directors meeting

Corporate Finance and Legislative Standing Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed for this meeting.

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will adopt the minutes from the April 10 meeting and approve the budget for the annual radio advertising package. It will receive an event partnership agreement with Northumberland Pride and a Grapevine magazine package for information. The board will also discuss the User Fees and Charges Bylaw 059-2024 and consider a recommendation to amend Bylaw 084-2015 to exempt downtown retail and service businesses on proclaimed holidays.

• Adopt minutes dated April 10, 2025 as presented/amended
• Approve budget amount in option XX for the annual radio ad package
• Receive Event Partnership Agreement with Northumberland Pride for information
• Consider amendment to Bylaw 084-2015 to exempt downtown retailers on holidays
• Review User Fees and Charges Bylaw 059-2024 (consolidated bylaw)

The Board approved the meeting agenda and minutes and directed the administrator to review the maintenance service level and draft RFP for June. It approved a $6,450 annual radio advertising package and a $999 cost for the Experience Cobourg Discovery Guide, and received the Event Partnership Agreement with Northumberland Pride for information. The Board recommended that Town Council amend Bylaw 084‑2015 to exempt downtown retail and service businesses on all proclaimed holidays.

• Approved agenda as presented – Carried
• Adopted minutes dated April 10, 2025 – Carried
• Directed DBIA Administrator to review maintenance service level and draft RFP – Carried
• Approved $6,450 annual radio ad package (Option B) – Carried
• Approved $999 plus HST for Experience Cobourg Discovery Guide – Carried
• Received Event Partnership Agreement with Northumberland Pride for information – Carried
• Recommended amendment to Bylaw 084‑2015 to exempt downtown businesses on holidays – Carried
• Met in closed session and then moved to open session – Carried

Public Works Planning and Development Standing Committee

The Public Works, Planning, and Development Standing Committee is reviewing the procurement of new transit vehicles and the award of a trunk servicing tender. The body is also discussing options for the heritage designation of 390 King Street East.

• Proposed purchase of one P5 and two P6 vehicles from Move Mobility for $588,179.47
• Award of tender for Cobourg East Trunk Servicing Part ‘B’, Contract No. 2-ENG-2025
• Consideration of Notice of Intent to Designate 390 King Street East under the Ontario Heritage Act

The committee confirmed the agenda and adopted the consent agenda. It endorsed the purchase of one P5 and two P6 transit vehicles from Move Mobility for $588,179.47, using $431,312.00 from the Investing in Canada Infrastructure Program and $156,867.46 from the town reserve fund. The committee directed staff to report on the award of the Cobourg East Trunk Servicing Part B contract at the May 28 regular council meeting. It also instructed staff to engage landowners at 390 King Street East for heritage designation considerations and to report back.

• Agenda confirmed (moved by Miriam Mutton, seconded by Lucas Cleveland) – Carried
• Consent agenda adopted (moved by Lucas Cleveland, seconded by Brian Darling) – Carried
• Endorsed purchase of 1 P5 and 2 P6 transit vehicles (cost $588,179.47) – Carried
• Funding split: $431,312.00 from ICIP grant (73.33%) and $156,867.46 from town reserve (26.67%) – Carried
• Directed staff to report on award of Cobourg East Trunk Servicing Part B contract at May 28 council meeting – Carried
• Directed staff to engage landowners of 390 King Street East for heritage pre‑consultation – Carried
• Directed staff to report back on heritage designation timeline – Carried

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee is reviewing proposals for a Parks and Recreation Master Plan Task Force and the expansion of the Waterfront Nature Park. The body is also discussing a potential $30,000 feasibility study for indoor soccer facilities.

• Proposed $30,000 budget for an indoor soccer feasibility study with Northumberland Soccer Club
• Proposal to implement Terms of Reference for a Parks and Recreation Master Plan Task Force
• Proposed expansion of the Waterfront Nature Park Task Force scope
• Request to modify capital project 2572053 to include purchase of turf equipment like fertilizer spreaders and rollers

The committee adopted Option A to expand the Waterfront Nature Park Task Force and directed staff to implement new terms of reference. It also approved the purchase and replacement of turf equipment for capital project 2572053, staying within budget. Finally, the committee authorized a sole‑source $30,000 agreement with the Northumberland Soccer Club for an indoor soccer feasibility study, to be added to the 2025 budget.

• Approved expansion of Waterfront Nature Park Task Force scope (Carried)
• Approved purchase/replacement of turf equipment for capital project 2572053 within budget (Carried)
• Approved sole‑source $30,000 indoor soccer feasibility study agreement with Northumberland Soccer Club (Carried)

Special Council

The Special Council meeting will receive a presentation on the Town's preliminary asset management financial strategy. Council will direct staff to use the Financial Sustainability Plan to update policies and consider it in future budgeting. Staff will be directed to submit delegation requests for the 2025 AMO Conference. A confirmatory by‑law will be introduced to record the meeting proceedings.

• Report PW-2025-008: Presentation of Preliminary Results of the Asset Management Financial Strategy
• Report COR-2025-010: Financial Sustainability Plan – directive to use plan for policy updates and budgeting considerations
• Report CAO-2025-004: Submission of delegation requests for the 2025 AMO Conference
• By‑law 025-2025: Confirmatory by‑law for the Special Council meeting proceedings

The council confirmed the meeting agenda and received a presentation from Watson & Associates. It directed staff to use the Financial Sustainability Plan to update policies, consider it in future budgets, and forward the report to the Audit and Risk Committee. The council also instructed staff to submit delegation requests for the 2025 AMO Conference on several ministry topics and approved a by‑law to confirm the meeting proceedings.

• Confirmed agenda (carried)
• Received Watson & Associates presentation for information (carried)
• Directed staff to utilize the Financial Sustainability Plan, update policies, consider it in future budgets, and forward the report to the Audit and Risk Committee (carried)
• Directed staff to submit 2025 AMO delegation requests for Harbor Infrastructure, land‑use planning changes, police court costs, and firefighter cancer‑risk funding (carried)
• Passed By‑law 025‑2025 to confirm the Special Council meeting proceedings (carried)

Correspondence

The Town of Cobourg Council will consider a set of correspondence received from other municipalities and agencies. All items are listed for information only; no motions, votes, or decisions are scheduled at this meeting. Topics include proposals to expand Strong Mayor powers, requests for provincial regulation of exotic wild animals, a physician recruitment partnership, and a letter supporting the Canadian economy.

• Correspondence from the Town of Tecumseh on expansion of Strong Mayor powers
• Correspondence from the City of Richmond Hill on provincial regulations for non‑native (exotic) wild animals
• Correspondence from the Ontario Health Team of Northumberland requesting support for a physician recruitment strategy
• Correspondence from the Township of West Lincoln supporting the Canadian economy
• Correspondence from the Municipal Property Assessment Corporation (MPAC) providing its 2024 Annual Report

Special Council

The Special Council will receive the staff report on Strong Mayor Powers (Report No. LS-2025-014) for information. It will direct staff to review existing council policies and by‑laws now that Cobourg is a Strong Mayor municipality and recommend any needed amendments. The Council will also adopt By‑law 020‑2025 to confirm the proceedings of this Special Council meeting.

• Receive staff report on Strong Mayor Powers overview (Report No. LS-2025-014)
• Direct staff to review council policies and by‑laws for Strong Mayor municipality
• Adopt By‑law 020‑2025 to confirm the Special Council meeting proceedings

The council received the staff report on Strong Mayor Powers and directed staff to review existing council policies and by‑laws for necessary amendments. It also requested a mayoral directive on whether the mayor will retain or delegate options under the Strong Mayor’s Act. The council approved a by‑law to confirm the special council meeting proceedings and made two motions rescinding the chair position between the deputy mayor and Councillor Adam Bureau.

• Confirmed the April 30 agenda (carried)
• Adopted staff report on Strong Mayor Powers and directed policy/by‑law review (carried)
• Requested mayoral directive on Strong Mayor’s Act options (carried)
• Rescinded chair position to Councillor Adam Bureau (carried)
• Rescinded chair position to Deputy Mayor Nicole Beatty (carried)
• Adopted By‑law 020‑2025 to confirm meeting proceedings (carried)

Regular Council

The Town of Cobourg Council will consider a consent agenda that includes several resolutions. Key items are the endorsement and enactment of By‑law 023‑2025 to license and regulate emergency care establishments, a staffing adjustment for the Municipal Law Enforcement Department costing $23,000, and the appointment of YMCA Northumberland as the single‑source operator of the Centennial Pool for the 2025 season. The council will also rename the Pond Arena at the Cobourg Community Centre to Grace Bowen Arena and authorize memoranda of understanding with the Cobourg Lawn Bowling Club and Victoria Hall Volunteers.

• Approve By‑law 023‑2025 to license and regulate Emergency Care Establishments
• Approve staffing adjustment converting 2 part‑time officer positions to full‑time, costing $23,000
• Approve YMCA Northumberland as single‑source operator of Centennial Pool for 2025 season
• Authorize execution of Memorandum of Understanding with Cobourg Lawn Bowling Club
• Rename Pond Arena at Cobourg Community Centre to Grace Bowen Arena

The council adopted the negotiated collective bargaining agreement for municipal staff and crossing guards, effective Jan. 1 2025‑Dec. 31 2027. It also appointed two LUSI directors to the Holdco Board, increased DBIA voting seats to nine, approved the YMCA as operator of the Centennial Pool, and converted two part‑time law‑enforcement officers to full‑time positions with a $23,000 cost. Additional policies on corporate resources during election years and flag‑raising were enacted.

• Adopted collective bargaining agreement for staff and crossing guards (Carried)
• Appointed Karen Webb and Graham Fisher to the Holdco Board for three‑year terms (Carried)
• Increased DBIA Board voting members to nine and added two non‑voting members (Carried)
• Approved YMCA Northumberland as single‑source operator of Centennial Pool for 2025 (Carried)
• Authorized Mayor and Clerk to execute MOU with Cobourg Lawn Bowling Club (Carried)
• Converted two part‑time officer positions to two full‑time positions, costing $23,000 (Carried)
• Enacted Use of Corporate Resources During an Election Year Policy (Carried)
• Approved amendments to the Flag Raising and Proclamation Policy (Carried)

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board is holding a special meeting to discuss moving the date of its monthly meetings. The agenda consists primarily of procedural items.

• Discussion regarding moving the date of CPSB monthly meetings

The Cobourg Police Services Board approved a resolution to move its regular monthly meetings to the fourth Tuesday of each month at 9:30 a.m., effective immediately. The special meeting was then adjourned at 2:09 p.m. Both resolutions were carried.

• Approved change to monthly meeting schedule (fourth Tuesday 9:30 a.m.) – carried
• Adjourned special meeting at 2:09 p.m. – carried

Correspondence

This document is a distribution of correspondence and minutes for information purposes. No decisions are being made at this meeting, though council members may request items be added to a future agenda.

• Resident complaint regarding bylaw adherence at 310 Division St
• Correspondence from multiple towns opposing the expansion of Strong Mayor powers
• Northumberland County resolutions regarding 'Buy Canadian', interprovincial trade barriers, and banning the Nazi swastika
• LUSI Water Committee April 2024 Water Operations Report
• Minutes from the April 15, 2025 Committee of Adjustment meeting

Public Planning Meeting

The Town of Cobourg council will review an application to amend the zoning by‑law for the property at 156 Willmott Street. Staff and a consulting firm will present information about the proposed amendment, and written submissions have been received from the local MPP, Brock Street Holdings Ltd., and the Great Canadian Pickleball Club. The council will decide whether to approve the amendment during this meeting.

• Application for Zoning By‑law Amendment at 156 Willmott Street
• Presentation by Bob Clark, Clark Consulting Services (156 Willmott Street)
• Presentation by Director, Planning and Development (156 Willmott Street)
• Correspondence from David Piccini, MPP
• Correspondence from Brock Street Holdings Ltd.

The council received verbal and written comments from members of the public regarding a proposed zoning by‑law amendment to allow an indoor pickleball facility at 156 Willmott Street. No vote or formal decision was taken on the amendment during this meeting.

Correspondence

The Town of Cobourg Council is reviewing a set of correspondences for information only. Items include letters from other municipalities about Strong Mayor Powers, a resident concern about 310 Division Street, and a heritage‑act amendment request. No decisions are being made at this meeting.

• Correspondence from Tillsonburg regarding Strong Mayor Powers
• Correspondence from Saugeen Shores on proposed amendments to O.Reg 530/22 to expand Strong Mayor Powers
• Resident correspondence regarding 310 Division Street
• Correspondence from Amherstburg opposing Strong Mayor Powers
• Correspondence from Puslinch on amendment to Subsection 29(1.2) of the Ontario Heritage Act

Cobourg Public Library Board

The Cobourg Public Library Board will review standard agenda items including the March 19, 2025 minutes, the CEO report with performance indicators, and March 2025 financial statements. It will discuss the proposed expansion of the Township of Hamilton library branch and a presentation to Cobourg Council scheduled for March 28, 2025. No decisions are recorded in the agenda.

• Approval of minutes from the March 19, 2025 meeting
• CEO Report with performance indicators
• Financial statements for March 2025
• Discussion of Township of Hamilton Branch Expansion
• Presentation to Cobourg Council on March 28, 2025

Accessibility Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Cobourg Police Services Board

The Cobourg Police Service Board will meet to discuss separating its finance and human resources functions from the Town of Cobourg to become a separate legal entity. The board will also approve a 2025 fee schedule for Freedom of Information requests and a new policy for reporting critical incidents.

• Separate legal entity for police service
• Freedom of Information fee schedule for 2025
• Critical Point Reporting Policy
• Memorandum of Understanding with Town of Cobourg
• Terms of Reference for Citizen Appointees

The board resolved to proceed with moving the Finance and Human Resources functions out of the Town of Cobourg and to work with the town on the transition. It also approved the 2025 Freedom of Information fee schedule, the Critical Point Reporting Policy, the memorandum of understanding with the town, and the terms of reference for citizen appointees. In closed session the board ratified the Uniform and Civilian Contract effective January 1, 2025.

• Approved previous minutes dated March 18, 2025 (Carried)
• Received Inspectorate of Policing Strategic Plan for information (Carried)
• Received Chief's Monthly Report and Q1 Operational Report for information (Carried)
• Received March 2025 Financial Condition and Variance Report for information (Carried)
• Resolved to extract Finance and Human Resources functions from the Town of Cobourg (Carried)
• Approved 2025 Freedom of Information revised fee schedule (Carried)
• Approved Critical Point Reporting Policy, MOU with Town, and Terms of Reference for citizen appointees (Carried)
• Ratified Uniform and Civilian Contract effective Jan 1 2025 (Carried)

Committee of Adjustment

The Committee of Adjustment will meet to discuss a minor variance application for a property on Elgin Street West. The body is also tasked with adopting the minutes from the March 11, 2025 meeting.

• Minor Variance A-06-25: Proposed storage warehouse addition at 1125 Elgin Street West
• Request to increase maximum lot coverage from 25% to 25.54%

The Cobourg Committee of Adjustment met on April 15, 2025. After adopting the agenda and minutes, the committee approved Minor Variance A-06-25 for 1125 Elgin Street West, permitting a storage warehouse addition and increasing allowable lot coverage to 25.54% under the Comprehensive Zoning By-law No. 085-2003. The motion was carried.

• Approved Minor Variance A-06-25 for 1125 Elgin Street West (lot coverage increased to 25.54%)

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made, though Council members may request that items be added to a future agenda.

• Correspondence from Township of North Glengarry regarding Rural Roads Safety Program
• Correspondence from Township of Central Frontenac regarding US Tariff Response
• Invitation from County of Prince Edward to the Teeny Tiny Summit
• Correspondence from County of Lennox and Addington regarding Ontario Works Financial Assistance Rates
• Minutes from Ganaraska Region Conservation Authority and Heritage Advisory Committee meetings

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will vote on several items, including the purchase cost for flags, the standing committees' Terms of Reference, and the appointment of committee chairs. It will also consider the cost for Pride event entertainment and approve an event agreement template. All items are presented for approval or information.

• Approve the cost of flags from the listed vendor
• Approve the standing committees' Terms of Reference (draft V6)
• Appoint chairs for Events & Marketing, Finance & Budget, Beautification, Membership Engagement, and Downtown Christmas committees
• Approve the cost for Pride event entertainment
• Approve the Event Agreement Template for information purposes

The Downtown Business Improvement Area Board adopted the March 13, 2025 minutes and approved several items. It authorized a $4,717.75 flag purchase, adopted the Committee Terms of References, appointed five committee chairs, approved a $2,400 pride event entertainment quote, and approved an Event Agreement Template. All motions were carried.

• Approved $4,717.75 flag quote from Canada Patriot (Carried)
• Adopted Committee Terms of References (Carried)
• Appointed committee chairs: Events & Marketing – Jennifer Bogart; Finance & Budget – Scott McCracken; Beautification – Denise Liboiron; Membership Engagement – Theresa Rickerby; Downtown Christmas (Ad Hoc) – Theresa Rickerby (Carried)
• Approved $2,400 pride event entertainment quote from Oliver Talent (Carried)
• Approved Event Agreement Template for information purposes (Carried)
• Adopted minutes dated March 13, 2025 (Carried)

Special Council

The Special Council will vote to adopt the revised Code of Conduct for Members, the updated Complaint Protocol, and the Staff and Council Relations Policy as presented by the Integrity Commissioner. A presentation on the Council Code of Conduct and the Municipal Conflict of Interest Act will be received for information. The meeting will also consider a confirmatory by‑law (By‑law 019‑2025) to record the proceedings of the special session.

• Adopt revised Code of Conduct for Members (updated draft March 14, 2025)
• Adopt updated Code of Conduct Complaint Protocol (updated draft March 14, 2025)
• Adopt revised Staff and Council Relations Policy
• Receive presentation from Integrity Commissioner on Council Code of Conduct and MCIA
• Introduce and pass By‑law 019‑2025 to confirm the special council meeting proceedings

The Special Council adopted revised versions of the Code of Conduct for Members, the Complaint Protocol, and the Staff‑Council Relations Policy. It also approved an amendment to the comfort letter for Brock Street Holdings, permitting a syndicate private mortgage of up to $2.5 million until September 30 2025. Additional items included confirming the agenda, receiving two presentations from the Integrity Commissioner, and passing a by‑law to confirm the meeting proceedings.

• Adopted revised Code of Conduct, Complaint Protocol and Staff‑Council Relations Policy (Carried)
• Approved amendment to comfort letter for Brock Street Holdings, allowing up to $2.5 M private mortgage (Carried)
• Confirmed the Special Council agenda (Carried)
• Received Integrity Commissioner presentation on Council Code of Conduct (Carried)
• Received Integrity Commissioner presentation on Annual Report (Carried)
• Authorized closed‑session meeting on solicitor‑client privileged advice (Carried)
• Passed By‑law 019‑2025 to confirm the meeting proceedings (Carried)
• Adjourned the meeting at 6:00 p.m. (Carried)

Corporate Finance and Legislative Standing Committee

The Corporate, Finance, and Legislative Standing Committee is reviewing election preparations, corporate policies, and several industrial lease agreements. The body is also discussing a strategy to prioritize Canadian vendors in response to U.S. tariffs.

• Proposed use of internet/telephone voting for 2026 Municipal Election with an estimated cost of $34,850 via Simply Voting Inc.
• Proposal to prioritize Canadian and non-American vendors and cancel procurements where only U.S. suppliers are available
• Lease agreement for Horizon Plastics International for 247,328 square feet at Northam Industrial Park
• Lease agreement for Rebound Youth Services for 4,340 square feet at Northam Industrial Park
• Proposed five-year lease negotiation with Northumberland Fare Share Food Bank

The committee adopted a series of consent agenda items. It approved the use of internet/telephone voting for the 2026 municipal election and authorized a $34,850 agreement with Simply Voting Inc. It also enacted several policies, approved multiple lease agreements, and proclaimed July 25 2025 as Commissionaires Centennial Day.

• Approved internet/telephone voting for the 2026 municipal election and authorized agreement with Simply Voting Inc. ($34,850) – carried
• Enacted the Use of Corporate Resources During an Election Year Policy – carried
• Approved amendments to the Flag Raising and Proclamation Policy – carried
• Endorsed Team Canada actions on U.S. tariffs and authorized priority purchases from Canadian/non‑American vendors – carried
• Authorized signing of the Billing Services Agreement with Lakefront Utility Services Inc. – carried
• Authorized amended lease with Baxter’s Bakery for lighting upgrades – carried
• Authorized lease with Horizon Plastics International for 247,328 sq ft effective Jan 1 2025 – carried
• Proclaimed July 25 2025 as Commissionaires Centennial Day – carried

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt recommendations to approve two zoning by‑law amendment applications—ZB‑2025‑001 at 117 Durham Street and ZB‑2024‑002 at 253 Mathew Street—and refer them to Regular Council for final approval. The committee will also receive a resolution from the Heritage Advisory Committee on creating a sub‑committee structure, a policy update for Planning & Development, and a staffing and consultant assignment report, all for information purposes.

• Zoning By‑law Amendment ZB‑2025‑001, 117 Durham Street – recommendation for Council approval
• Zoning By‑law Amendment ZB‑2024‑002, 253 Mathew Street – recommendation for Council approval
• Heritage Advisory Committee resolution on sub‑committee structure (information)
• Policy Update – Planning & Development (information)
• Staffing Update & Consultant Assignment report (information)

The committee confirmed its agenda and adopted a resolution from the Heritage Advisory Committee, referring it to Council. It approved staff recommendations to forward two zoning by‑law amendment applications—ZB‑2025‑001 for 117 Durham Street and ZB‑2024‑002 for 253 Mathew Street—to Council for final approval. The committee also received two reports (policy update and staffing update) for information.

• Agenda confirmed (carried)
• Resolution from Heritage Advisory Committee received and referred to Council (carried)
• Recommendation to forward Zoning By‑law Amendment ZB‑2025‑001, 117 Durham Street to Council approved (carried)
• Recommendation to forward Zoning By‑law Amendment ZB‑2024‑002, 253 Mathew Street to Council approved (carried)
• Report on Planning & Development policy update received for information (carried)
• Report on staffing update & consultant assignment received for information (carried)

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee is reviewing several staff reports for referral to Regular Council. Key items include a staffing change for law enforcement and the 2025 operating plan for the Centennial Pool.

• Proposed conversion of a part-time Municipal Law Enforcement Officer position to full-time, funded by $12,000 in unused salary dollars
• Proposal to approve YMCA Northumberland as the single source operator for Centennial Pool for the 2025 season
• Amendment to By-law No.018-2024 regarding the licensing and regulation of Emergency Care Establishments
• Proposed Memorandum of Understanding with the Cobourg Lawn Bowling Club for 2025-2034
• Proposed Memorandum of Understanding with Victoria Hall Volunteers for 2025-2034

The committee approved the rename of the Pond Arena at the Cobourg Community Centre to the Grace Bowen Arena. It endorsed an amendment to By‑law No. 018‑2024 for emergency‑care establishments, approved the YMCA Northumberland as the single‑source operator of the Centennial Pool for 2025, and authorized memoranda of understanding with the Cobourg Lawn Bowling Club and Victoria Hall Volunteers. Finally, it approved staffing option 3 to convert two part‑time law‑enforcement officers to full‑time positions, funded by $23,000.

• Renamed Pond Arena to Grace Bowen Arena (Carried)
• Endorsed amendment to By‑law No. 018‑2024 for emergency‑care establishments (Carried)
• Approved YMCA Northumberland as 2025 operator of Centennial Pool (Carried)
• Authorized MOU with Cobourg Lawn Bowling Club (Carried)
• Authorized MOU with Victoria Hall Volunteers (Carried)
• Approved staffing option 3: convert 2 part‑time officers to full‑time, $23,000 (Carried)

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will appoint a chair for 2025, adopt the March 10 meeting minutes, and consider three heritage permit items. It will recommend approval of Heritage Permit Application HP-2025-012 for 14 Covert Street, seek further recommendations on HP-2025-002 for 240 College Street, and receive a staff summary of recently approved heritage permits.

• Appointment of a chair for 2025
• Adoption of the March 10, 2025 meeting minutes
• Recommendation to approve Heritage Permit Application HP-2025-012 (14 Covert Street)
• Further recommendations requested for Heritage Permit Application HP-2025-002 (240 College Street)
• Receipt of staff summary of heritage permits approved

The committee appointed Graham Andrews as Chair and Kenneth Forsyth as Vice‑Chair for 2025. It approved the agenda and adopted the previous meeting minutes. The committee recommended approval of Heritage Permit HP‑2025‑012 for 14 Covert Street, subject to final material details. It referred comments on Heritage Permit HP‑2025‑002 for 240 College Street back to staff for a report.

• Appointed Graham Andrews as Chair for 2025 (carried)
• Appointed Kenneth Forsyth as Vice‑Chair for 2025 (carried)
• Confirmed the agenda (carried)
• Adopted the minutes (carried)
• Recommended approval of Heritage Permit HP‑2025‑012 (14 Covert Street) pending final material details (carried)
• Referred comments on Heritage Permit HP‑2025‑002 (240 College Street) back to staff for inclusion in a report (carried)
• Received summary of Heritage Permits approved by staff for information (carried)
• Adjourned the meeting at 4:55 PM (carried)

Correspondence

The Town of Cobourg Council held a correspondence meeting to review items submitted for information. The agenda included letters from the City of Port Colborne about an amendment to the Ontario Heritage Act, from the Intermunicipal Taskforce on Housing and Homelessness on a housing solutions workshop, from the Canadian Air Division on a remotely piloted aircraft system evaluation, and from local stakeholders regarding a zoning by‑law amendment for 156 Willmott Street. No decisions were made; the items are available for council members to consider for future agenda inclusion.

• City of Port Colborne correspondence on amendment to the Ontario Heritage Act
• Intermunicipal Taskforce on Housing and Homelessness correspondence with summary and recommendations from the Northumberland Housing Solutions Workshop
• Canadian Air Division Headquarters correspondence on evaluation of a remotely piloted aircraft system in Cobourg
• David Piccini MPP correspondence regarding Brock Street Holdings Ltd. zoning by‑law amendment application for 156 Willmott Street
• Great Canadian Pickleball Club correspondence supporting a site‑specific zoning amendment for Brock Street Holdings

Correspondence

The Town of Cobourg Council will receive a series of correspondences for information only. Items include a thank‑you letter for the 2025 Municipal Community Grant, a STOP Zoning By‑law amendment request for 117 Durham Street, a health unit meeting summary, and several County of Northumberland official‑plan and policy documents. No decisions or votes are scheduled for these items at this meeting.

• Thank‑you letter for the 2025 Town of Cobourg Municipal Community Grant
• STOP Zoning By‑law amendment request for 117 Durham Street
• Northumberland County Official Plan Amendment No. 2 – Growth Forecast and Major Employment Areas
• Tile Drain Loan Limit correspondence from the Township of Whitewater Region
• Deposit Return Program correspondence and resolution from the Township of Whitewater Region

Regular Council

The Cobourg Town Council will vote on several items, including a resolution not to proceed with installing two DC Fast Chargers at the Cobourg Community Centre, a project estimated at $300,000 with a potential $100,000 grant. The council will also adopt a set of Administrative Monetary Penalty by‑laws and receive reports on the 2025 Dredge Plan, a Zero‑Emissions Vehicle Infrastructure grant, and a library service enhancement presentation.

• Resolution to not proceed with two DC Fast Chargers at Cobourg Community Centre (cost $300,000, potential grant up to $100,000)
• Adoption of AMP By‑laws: Idling of Motor Vehicles, Snow and Ice Removal, Boulevard, Sign, Itinerant Vendors
• Receipt of Zero‑Emissions Vehicle Infrastructure Program grant report (Council thanks Natural Resources Canada)
• Receipt of Dredge Report 2025 from Community Services
• Presentation from Cobourg Public Library on low‑cost, high‑impact service enhancements

The council received and approved the Downtown Business Improvement Area’s draft reserve fund policy. It also directed staff not to proceed with installing two DC fast chargers at the Cobourg Community Centre, a project estimated at $300,000. Several by‑laws were enacted, and the poetry project was referred to the 2026 budget deliberations.

• Approved the DBIA draft reserve fund policy (motion moved by Deputy Mayor Nicole Beatty)
• Directed staff not to proceed with two DC fast chargers at the Cobourg Community Centre (cost $300,000)
• Enacted By‑law No. 013-2025 – Idling of Motor Vehicles
• Enacted By‑law No. 014-2025 – Snow and Ice Removal
• Enacted By‑law No. 015-2025 – Boulevard
• Enacted By‑law No. 016-2025 – Sign
• Enacted By‑law No. 017-2025 – Itinerant Vendors
• Referred the poetry project to the 2026 budget deliberations

Correspondence

This document is a distribution of correspondence for information purposes. It contains numerous public letters and petitions, primarily opposing a zoning by-law amendment for the former sports field at 117 Durham Street.

• Multiple public objections and a petition regarding the Zoning By-law amendment for 117 Durham Street
• Correspondence from the Township of Laird regarding Carbon Tax and U.S. tariffs on Canadian goods
• Correspondence from the Cobourg Public Library regarding Public Library Board employee salary disclosure
• Letters from the Northumberland Soccer Club and Cobourg Saxons Rugby Club regarding 117 Durham Street use
• Correspondence from the Municipality of Assiginack regarding tariffs and buying local

Accessibility Advisory Committee

The Accessibility Advisory Committee of Cobourg, Ontario is scheduled to meet on March 19, 2025. The agenda provided does not list any specific items for discussion or decision. No rezoning, contracts, ordinances, fee changes, or public hearings are noted.

Cobourg Public Library Board

The Cobourg Public Library Board will consider a new Board Policy (3.5) on monitoring executive performance and will vote on renewing its investment portfolio. The board will also discuss administrative health‑ and safety‑related policies, a potential expansion of the Hamilton Township branch, and will review February 2025 financial statements. A closed‑session segment is scheduled for statutory matters.

• Board Policy 3.5: Monitoring Executive Performance
• Renewal of Investments
• Administrative Policies: Health and Safety; Workplace Violence and Harassment
• Township of Hamilton Branch Expansion
• Financials: February 2025

Public Planning Meeting

The public planning meeting agenda for March 19, 2025, contains no listed items. No decisions or discussions are detailed in the agenda. The document appears to be a placeholder with no substantive content.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

Cobourg Police Services Board

The Cobourg Police Services Board will vote to adopt three new policies covering complaints of misconduct, committee operations, and live streaming of police activities. It will also receive several informational reports, including the 2024 Auxiliary Annual Report, a drone project update, and the Chief's March 2025 report. A closed‑session meeting is scheduled to discuss confidential legal, labour, financial, and personnel matters.

• Approve the Complaints of Misconduct, Committee Policy, and Live Streaming Policy as presented
• Receive the Auxiliary Annual Report 2024 for information
• Receive the Drone Project report (Constables Emmerton and McKown) for information
• Receive the Chief's March 2025 report for information
• Closed session to consider confidential legal, labour relations, financial, and personnel matters

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made at this meeting, though Council members may request that items be added to a future agenda.

• Public opposition to zoning by-law amendment and development at 117 Durham Street
• Correspondence regarding the destruction of West Beach
• Request for landlord tenant reforms from the Town of Bradford West Gwillimbury
• Resolution from the Township of Amaranth regarding Buy Local and Canadian
• Broadband update from Northumberland County regarding high-speed internet

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will consider adopting a draft reserve fund policy and forwarding it to the Town of Cobourg Council. It will also approve terms of reference for two ad‑hoc committees and adopt the February 20, 2025 meeting minutes. Additional items include receiving a conflict of interest policy and the DBIA coordinator report for information.

• Approve draft reserve fund policy and submit to Town of Cobourg Council
• Approve terms of reference for Performance Review and Christmas ad‑hoc committees
• Adopt minutes dated February 20, 2025 as presented
• Receive conflict of interest policy from Town of Cobourg Clerks Department for information
• Receive DBIA Coordinator Report (Feb‑Mar) for information

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application for 515 Keefer Mahony Court to increase density and reduce lot frontage. The Director of Planning and Development recommends denying the density increase but approving the reduction in lot frontage.

• Minor Variance Application A-02-25 for 515 Keefer Mahony Court
• Recommendation to deny density increase to 71 units/hectare
• Recommendation to approve lot frontage reduction to 44.98 metres
• Adoption of February 18, 2025 meeting minutes
• Public participation via Zoom or written submission

Special Council

The Town of Cobourg Special Council is meeting to discuss items in closed session under the Municipal Act, 2001. The meeting will be held in Council Chambers at Victoria Hall and is open to public viewing via livestream.

• Confirmation of the Special Council agenda
• Closed session regarding trade secrets and confidential negotiations
• Confirmatory By-law 012-2025 to ratify meeting proceedings

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will review a heritage approval memo and four heritage permit applications. The applications request window replacement and a fire escape at 245‑247 Division Street, fencing for a playground at 240 College Street, and removal of Scotiabank signs with new signage at 68 King Street West. The committee will also consider a workplan memo for the Heritage Committee.

• Heritage Approval Memo
• Heritage Permit Application HP-2024-026 – window replacement and fire escape at 245‑247 Division Street
• Heritage Permit Application HP-2025-001 – fencing for playground at 240 College Street
• Heritage Permit Application HP-2025-003 – removal of Scotiabank signs and installation of new signage at 68 King Street West
• Heritage Committee Workplan/Working Group Memo

Correspondence

The Corporation of The Town of Cobourg Council is meeting to receive correspondence for information only. The agenda includes letters from other municipalities regarding U.S. tariffs, a rural road safety program, and a high-speed rail initiative. It also contains public comments regarding a zoning by-law amendment for 117 Durham Street.

• Correspondence on U.S. tariffs and steel sector threats
• Correspondence on rural road safety program
• Correspondence on high-speed rail
• Public comments on zoning by-law amendment for 117 Durham Street
• Correspondence on provincial election health care advocacy

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will adopt a consent agenda that includes a staff report on the Town of Cobourg’s 2024 grant activity and a request from Autism Ontario to recognize April 2, 2025 as World Autism Day. The committee will refer the proclamation request to Regular Council for final approval. Additional items include departmental updates and a notice of motion.

• Adopt consent agenda item 9.1 – Report No. LS-2025-007 on 2024 grant update and ongoing grants
• Adopt consent agenda item 9.2 – Autism Ontario’s request for a World Autism Day proclamation on April 2, 2025
• Departmental updates and discussion (item 12)
• Notice of Motion (item 11)
• Standard procedural items such as call to order, public comments, and adjournment

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board convened a special meeting on March 5, 2025. The agenda provided contains no listed items, indicating no specific decisions, proposals, or discussions were documented for this meeting.

Cobourg Police Services Board Special Meeting

The Cobourg Police Services Board scheduled a special meeting for March 5, 2025, but the agenda text provided is empty and contains no specific decisions or proposals.

Community Protection and Economic Development Committee

The Community Services, Protection, and Economic Development Standing Committee is reviewing several staff reports and hearing public delegations. Key items include the application of Administrative Monetary Penalties to specific by-laws and a funding request for a playground.

• Proposed application of Administrative Monetary Penalties to Boulevard, Itinerant Vendors, Idling of Motor Vehicles, Sign, and Snow and Ice Removal by-laws
• Delegation from Susie MacDonald regarding a funding request for a playground in McMurdo Park
• Recommendation to not proceed with installing two DC Fast Chargers at the Cobourg Community Centre (estimated cost $300,000 with a potential $100,000 grant)
• Delegation from Maria Papaioannoy regarding By-law Enforcement Experience, Training and Communication
• Review of the Dredge Report 2025 and Urban Forest Management Plan implementation update

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will consider several staff reports. It will recommend that Council authorize staff to execute a Municipal Access Agreement with Northumberland Networks LP to provide broadband services in Cobourg. The committee will also receive reports on the Cobourg Transit battery electric bus feasibility study, a heritage permit for 107 King Street West, and a delegation from the Northumberland Soccer Club about an indoor soccer facility.

• Authorize staff to execute a Municipal Access Agreement with Northumberland Networks LP (Report No. PW-2025-004)
• Receive the Cobourg Transit Battery Electric Bus Feasibility and Fleet Transition Plan report (Report No. PW-2025-005) for information
• Approve Heritage Permit HP-2024-033 for 107 King Street West to replace stairs, add a ramp and automatic door opener
• Consider delegation from the Northumberland Soccer Club on creation of a modern indoor soccer facility
• Adopt the consent agenda items, including the broadband agreement and transit report, as a single motion

Correspondence

At the February 28, 2025 council meeting, members received a series of correspondences for information only. The items include letters from other municipalities on topics such as tariff threats, road safety, ride‑share support, municipal restructuring, child‑welfare funding, and heritage protection. No motions or votes were taken; the council may later consider any of these items.

• Response to tariff threats – support Canadian business and consumers (Township of The Archipelago)
• Notice of Commencement for East Village North Development road network (R.J. Burnside & Associates)
• Letter of support for a Paid Plasma‑Free Zone (Township of Brudenell & Lyndoch and Raglan)
• Support for Ride Share Services in Ontario (Town of Goderich)
• Support for Municipal Restructuring Study (Greater Napanee)

Regular Council

The Cobourg Town Council will confirm the agenda, move into a closed session on a possible land acquisition, and adopt minutes from previous meetings. It will approve several consent agenda items, including awarding a $2,073,957.80 contract to Todd Brothers Contracting Limited for Cobourg East Trunk Servicing Part A, purchasing a 2016 RAM Promaster City for $21,677 for building maintenance, and proclaiming March as Multiple Myeloma Awareness Month. The Council will also encourage public input on the Parks and Recreation Master Plan and receive various standing‑committee reports for information.

• Award Contract No. 01-ENG-2025 to Todd Brothers Contracting Limited for $2,073,957.80 (Cobourg East Trunk Servicing Part A)
• Authorize purchase of a 2016 RAM Promaster City for $21,677 for Building Maintenance Department
• Proclaim March as Multiple Myeloma Awareness Month in Cobourg
• Encourage community engagement with the Parks and Recreation Master Plan (2026‑2035)
• Closed session to discuss a proposed land acquisition or disposition

Public Planning Meeting

The Town of Cobourg Public Planning Meeting will review an application to amend the zoning by-law for the property at 117 Durham Street. Council and staff will hear public submissions and council submissions related to the amendment. The meeting includes a notification procedure and an explanation of the proposed zoning change.

• Application for Zoning By-law Amendment at 117 Durham Street
• Public submissions received for the 117 Durham Street amendment
• Council submissions regarding the 117 Durham Street amendment
• Notification procedure for the zoning amendment application
• Explanation of the proposed Zoning By-law Amendment

Special Council

The Town of Cobourg Special Council meeting focused on a motion to halt the expansion of emergency shelter beds in Cobourg until a strategy for equitable distribution across all Northumberland County municipalities is developed. The meeting also included a closed session and the confirmation of the meeting's proceedings.

• Motion to halt shelter expansion in Cobourg until equitable distribution is achieved
• Council to meet in Closed Session regarding trade secrets and solicitor-client privilege
• By-law 010-2025 to confirm proceedings of the Special Council Meeting
• Hybrid meeting model with in-person and electronic participation options

Correspondence

This document is a distribution of correspondence and meeting minutes for information purposes. No decisions are being made; however, Council members may request that any of these items be added to a future agenda for consideration.

• Request from Town of Kearney to increase Tile Drain Loan Limit to at least $250,000
• City of Toronto Request for Expression of Interest (REOI) for Residual Waste
• Correspondence regarding a proposed mandate for tow hooks on all new Canadian cars and trucks
• Endorsement from Town of Parry Sound to buy Canadian to counter US tariffs
• Minutes from the Committee of Adjustment, Accessibility Advisory Committee, and 310 Division St. Community Liaison Committee

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board will approve the agenda and adopt the January 9, 2025 minutes. It will accept the balance sheet for December 31, 2024 and review the 2025 draft budget. A motion will be considered to approve $875 plus taxes for the DBIA Administrator to attend the 2025 OBIAA Conference in Collingwood, Ontario. The meeting will also address new business items such as a request for comprehensive event reviews and the creation of a Christmas 2025 ad hoc committee.

• Approve agenda dated February 20, 2025 as presented/amended
• Adopt post‑meeting minutes from January 9, 2025
• Accept Balance Sheet dated December 31, 2024 for information purposes
• Approve $875 plus taxes for DBIA Administrator to attend 2025 OBIAA Conference (incl. up to $225 per night for three nights)
• Consider request to create a Christmas 2025 ad hoc committee

Cobourg Public Library Board

The Cobourg Public Library Board will meet to approve minutes and financial reports from January 2025, review draft policies regarding CEO accountability and public conduct, and discuss a service delivery review.

• Approval of January 2025 minutes and financials
• Review of draft Public Conduct Policy
• Review of Board Policy 3.3: Accountability of the CEO
• Review of Board Policy 3.4: Delegation to the CEO
• Discussion on Strategic Plan: Service Delivery Review

Accessibility Advisory Committee

The Accessibility Advisory Committee will appoint its 2025 chair, approve the December 18 2024 minutes, and adopt the agenda. It will also provide comments to staff on two development site plans—Stalwood East Village Phase 5 Block 59 and East Village Block 61 Cobourg Active Living. Additionally, the committee will comment on improving accessibility for Community Services indoor and outdoor facilities for the 2025 summer season.

• Appointment of chair for 2025
• Adoption of December 18 2024 meeting minutes
• Comments to staff on Stalwood East Village Phase 5 Block 59 site plan
• Comments to staff on East Village Block 61 Cobourg Active Living site plan
• Comments to staff on accessibility improvements for 2025 Community Services summer season

Public Planning Meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Cobourg Police Services Board

The Cobourg Police Services Board will decide on committee memberships and the addition of citizen appointees to the Finance and Strategic and Innovation committees. The board is also considering updates to its delegation policy and the introduction of a public question period.

• Proposal to add two citizen appointees to the Finance Committee and two to the Strategic and Innovation Committee
• Proposed introduction of a public Question Period as a standing agenda item
• Review of 2025 Annual Monitoring Reports for Use of Force and Discipline of Members
• Rescinding the appointment of Auxiliary Officer Larry Dumlao
• Delegation from Jordan Stevenson (Director of I.H.A.R.C) and Nichola Davies (Harm Reduction P.A.R.N)

Committee of Adjustment

The Cobourg Committee of Adjustment will adopt its agenda and the January 21, 2025 minutes. It will receive a report from the Director of Planning and Development on a Minor Variance application for 984 Glenhare Street. The committee will vote on whether to approve the variance that seeks to reduce the required rear‑yard setback from 7 m to 5.68 m to allow a sunroom addition.

• Adopt agenda dated February 18 2025
• Adopt minutes from January 21 2025
• Report on Minor Variance Application – 984 Glenhare Street
• Vote to approve variance permitting rear‑yard setback reduction to 5.68 m
• Public comments invited for each agenda item

Correspondence

The Town of Cobourg Council will review six pieces of correspondence that are being distributed for information purposes. No decisions will be made; any item may be moved to a future agenda if a council member or director requests it. The items include requests and statements from other municipalities and a private citizen on topics such as trade negotiations, tax redistribution, sovereignty, heritage, and health‑care advocacy.

• Correspondence from the Eastern Ontario Wardens' Caucus on support for Canadian and Ontario trade‑tariff negotiations with the U.S. government
• Correspondence from the Town of Lincoln requesting redistribution of provincial land tax and GST to municipalities for sustainable infrastructure funding
• Correspondence from the Town of Fort Frances concerning the sovereignty of Canada
• Correspondence from Molly Banergei addressing the exclusion of Christian heritage in Cobourg
• Correspondence from the Town of Fort Erie regarding provincial election health‑care advocacy

Correspondence

This document is a distribution of correspondence for information purposes. No decisions are being made, though Council members or Directors may request that items be added to a future agenda.

• Correspondence from Jordan Stevenson regarding Overnight By-law Enforcement
• Correspondence from Great Lakes and St. Lawrence Cities Initiative regarding tariffs and Q1 meeting
• Peterborough County Council Resolution regarding proposed U.S. tariffs on Canadian goods

Corporate Finance and Legislative Standing Committee

The Corporate, Finance and Legislative Standing Committee will adopt its consent agenda, which includes several resolutions for regular council approval. Items include proclaiming March as Myeloma Awareness Month, receiving a 2024 Freedom of Information request update, approving a flag‑raising for the Cobourg Lions Club 75th anniversary, and authorizing the purchase of a 2016 RAM Promaster City for $21,677. The meeting also features departmental updates and a notice of motion.

• Proclamation of March as Myeloma Awareness Month (Resolution 9.1)
• Receipt of the 2024 Freedom of Information Request Update (Resolution 9.2)
• Approval of flag raising for Cobourg Lions Club 75th anniversary, April 7‑13, 2025 (Resolution 9.3)
• Authorization to purchase a 2016 RAM Promaster City for $21,677 for Building Maintenance (Resolution 9.4)

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt staff reports and recommend that Council approve a servicing agreement for sanitary and water services with Hamilton Township, Lakefront Utility Services Inc. and the Eastern Ontario District of the Pentecostal Assemblies of Canada. It will also recommend that Council award Contract No. 01-ENG-2025 to Todd Brothers Contracting Limited for $2,073,957.80 (excl. HST) for the Cobourg East Trunk Servicing Part ‘A’. A resolution from the December 18, 2024 Accessibility Advisory Committee on a snow‑removal project will be presented for information.

• Resolution from the Dec 18 2024 Accessibility Advisory Committee on a snow‑removal project (information only)
• Servicing agreement for sanitary and water services with Hamilton Township, Lakefront Utility Services Inc. and the Eastern Ontario District of the Pentecostal Assemblies of Canada
• Award of Contract No. 01‑ENG‑2025 to Todd Brothers Contracting Limited for $2,073,957.80 (excl. HST) for Cobourg East Trunk Servicing Part ‘A’
• Endorsement of Contract CW‑25‑1833‑01 for external water‑main works linked to a new Elevated Tank/Booster Station to Behan Construction Limited
• Adoption of the consent agenda items as a single motion

Community Protection and Economic Development Committee

The Community Services, Protection and Economic Development Standing Committee will consider several staff reports, including the 2024 Economic Development and Venture13 Innovation and Entrepreneurship Centre Annual Report. It will discuss the Parks and Recreation Master Plan and encourage public engagement for the 2026‑2035 plan. The committee will vote to approve the Short Term Rental Accommodations By‑law, a zoning amendment, and a fees and charges amendment, and will direct staff on implementing the Municipal Accommodation Tax. It will also receive the 2024 Municipal Law Enforcement and Licensing Services Annual Report for information.

• Adopt Report No. DS-2025-001: 2024 Economic Development and Venture13 Annual Report (information)
• Adopt Report No. COMM-2025-001: Parks and Recreation Master Plan – public consultation for 2026‑2035
• Adopt Report No. LS-2025-003: Short Term Rental Accommodations By‑law, Zoning By‑law Amendment, Fees and Charges By‑law Amendment; direction on Municipal Accommodation Tax
• Adopt Report No. LS-2025-004: 2024 Municipal Law Enforcement and Licensing Services Annual Report (information)

Correspondence

The Town of Cobourg Council will review a series of correspondences submitted for information only. Items include reports on the 2024 Dickens Walk, a nuclear host communities vision, changes to the Ontario Building Code, proposals on land‑transfer tax and GST redistribution, and a deposit‑return program. No decisions are scheduled; the items are for staff and council awareness.

• Correspondence from the Cobourg and Area Museum regarding the 2024 Dickens Walk report
• Correspondence from the Canadian Association of Nuclear Host Communities on a unified energy vision
• Correspondence from Northumberland County on the New Ontario Building Code – plumbing and sewage changes
• Correspondence from the Town of Fort Erie on redistribution of Land Transfer Tax and GST
• Correspondence from Northumberland County supporting a Deposit Return Program

Regular Council

The Cobourg Town Council will confirm the agenda, adopt minutes from previous meetings, and consider several consent agenda items. Key decisions include approving the 2025 Downtown Business Improvement Area budget of $223,545, adopting a new School Crossing Guard Warrant Policy, and adopting a Customer Service Policy and Charter. The Council will also proclaim May as Community Living Month and consider borrowing and tax levy by‑laws for the 2025 fiscal year.

• Approve 2025 Downtown Business Improvement Area (DBIA) Budget – $223,545
• Adopt School Crossing Guard Warrant Policy and Procedures (Report PW-2025-001)
• Adopt Town of Cobourg Customer Service Policy and Customer Charter (Report CAO-2025-001)
• Proclaim May as Community Living Month and illuminate Victoria Hall on May 1
• By-law No. 001-2025 authorizing borrowing for FY ending Dec 31, 2025; By-law No. 002-2025 authorizing interim tax levy

Correspondence

The Town of Cobourg Council held an information‑only correspondence meeting on Jan 24 2025. Council received letters from several municipalities on topics such as mental‑health care support, blood‑donation policies, tax redistribution, rural road safety, and infrastructure funding. The items are for information and may be moved to a future agenda if Council wishes to consider them.

• Town of Cochrane – support for involuntary care for severe mental health and addiction issues
• Town of Kearney – opposition to private for‑profit blood collection companies
• Town of Hearst – request to redirect provincial land transfer tax and GST to municipalities for sustainable infrastructure funding
• Municipality of Grey Highlands – establishment of an Ontario Rural Road Safety Program
• City of Peterborough – Bill 242, Safer Municipalities Act, 2024

Public Planning Meeting

The public planning meeting agenda does not list any items. No decisions, proposals, or discussions are detailed in the agenda.

Cobourg Police Services Board

The Cobourg Police Services Board will consider personnel matters, including rescinding the appointment of Auxiliary Officer Larry Dumlao and confirming new appointments of three police constables and five special constables. The board will also receive an Inspector General memo on changes to the Community Safety and Policing Act, 2019 for information. A closed session will be held to discuss confidential legal, labour, financial and personnel items.

• Rescind appointment of Auxiliary Officer Larry Dumlao
• Confirm appointment of Constable Conner Bradley, Constable Jeremy Eddy, and Constable Olivia Wilson
• Approve appointments of Special Constables Ryan Carnegie, Trevor Macklin, Tanner Diminie, Caleb Quemby, and Manuel Sarmiento
• Receive Inspector General Memo #2 on changes to the Community Safety and Policing Act, 2019 (information only)
• Hold closed session to consider confidential legal, labour, financial and personnel matters

Committee of Adjustment

The Committee of Adjustment will consider and approve Minor Variance Application A-09-24 and Consent Application B-04-24 for the property at 835 Brook Road North. The approval includes conditions such as a $200 engineering fee and requirements for an entrance permit, survey documents, and tax confirmation. The meeting also includes adoption of the December 17, 2024 minutes and routine procedural items.

• Adopt minutes dated December 17, 2024 as circulated
• Approve Minor Variance A-09-24 to permit reduced lot area and frontage at 835 Brook Road North
• Approve Consent Application B-04-24 for 835 Brook Road North subject to conditions
• Require payment of a $200 engineering fee to the Town of Cobourg
• Require entrance permit, survey plans, and confirmation of no outstanding taxes for the consent

Correspondence

This document is a distribution of correspondence and minutes for information purposes. No decisions are being made; however, Council members may request that specific items be added to a future agenda for consideration.

• Notice of Completion for the Highway 401 Nagle Rd Interchange Study from the Ministry of Environment, Conservation and Parks
• Correspondence from Victoria Hall Volunteers regarding donations
• Requests for redistribution of Provincial Land Transfer Tax and GST to municipalities from the Township of Brudenell, Lyndoch and Raglan and the Town of Pelham
• Letter of support from Frontenac County regarding Tile Drain Loan Limit increases
• Minutes from the January 13, 2025, Cobourg Heritage Advisory Committee meeting

Corporate Finance and Legislative Standing Committee

The Corporate, Finance, and Legislative Standing Committee will meet to appoint a chair and review administrative policies. The body is considering the adoption of a new Customer Charter and Customer Service Policy.

• Proposed adoption of the Town of Cobourg Customer Service Policy and Customer Charter
• Proclamation request for Atheism Awareness Day from Bob LeDrew
• Request to proclaim May as Community Living Month and illuminate Victoria Hall on May 1, 2025

Cobourg Public Library Board

The Cobourg Public Library Board will consider and approve the library’s 2025 budget. The meeting will also include a review of the CEO report and recent performance indicators, and a presentation of the 2024 board self‑evaluation results. Additional discussion items cover an update to the strategic plan, the centre’s 30th anniversary, a 2025 membership campaign, and signage for Hamilton Township and the Town of Cobourg.

• Approval of the 2025 Library Budget (attachment: APPROVED 2025 Budget - Cobourg Public Library.pdf)
• Review of the CEO Report (January 2025 - CEO Report.pdf)
• Presentation of Board Self‑Evaluation results (2024 Board Self Evaluation results.pdf)
• Strategic Plan update (Strategic Plan: An Update)
• Discussion of the 30th Anniversary of the C. Gordon King Centre

Community Protection and Economic Development Committee

The Community Protection and Economic Development Committee meeting on Jan 15, 2025 has no listed agenda items. No decisions or discussions are documented in the agenda. The meeting may be procedural or information-only.

Public Works Planning and Development Standing Committee

The Public Works, Planning and Development Standing Committee will adopt the School Crossing Guard Warrant Policy and Procedures (Report PW-2025-001) and refer it to Regular Council for final approval. The committee will also consider a delegation from Judy Sherwin on behalf of Condo Corp #49 & #41 Birchwood Trail regarding a snow plough and salt removal request, either for information or referral to staff. Additional items include the adoption of the consent agenda and the appointment of the 2025 chair.

• Adopt School Crossing Guard Warrant Policy and Procedures (Report No. PW-2025-001)
• Delegation from Judy Sherwin for Condo Corp #49 & #41 Birchwood Trail on snow plough and salt removal request (information or staff referral)
• Adopt the consent agenda staff report as a single motion
• Appointment of the 2025 chair for the committee
• Traditional land acknowledgement of the Williams Treaties First Nations

Cobourg Heritage Advisory Committee

The Cobourg Heritage Advisory Committee will adopt the November 11, 2024 minutes and approve the proposed 2025 meeting schedule. It will receive a staff memo on Heritage Permit HP-2024-033 for 107 King Street West and recommend that Council approve the permit to replace the temporary wooden stair with new stairs, a platform, a ramp and an automatic door opener. The Committee will also recommend Council approve Heritage Permit HP-2024-007 submitted by Reno Piccini of Piccini Architect.

• Adopt post‑meeting minutes from November 11, 2024
• Approve the proposed 2025 Heritage Advisory Committee meeting dates
• Review staff memo on Heritage Permit HP‑2024‑033 (107 King Street West)
• Recommend Council approve HP‑2024‑033 to install new stairs, platform, ramp and automatic door opener
• Recommend Council approve Heritage Permit HP‑2024‑007 submitted by Reno Piccini

Correspondence

The Town of Cobourg Council will receive a series of letters and documents from provincial ministries, neighboring municipalities and health agencies for informational purposes only. No items are scheduled for a vote or formal decision at this meeting. The correspondence covers topics such as infrastructure funding, health unit merger, land‑transfer tax redistribution, rural road safety, planning‑act changes, agricultural land protection, arts funding, heritage preservation, child‑welfare funding, cycling‑lane legislation, fish‑catch‑and‑release improvements, and property‑tax implications. The council may later move any item to the agenda for consideration.

• Letter from Honourable Kinga Surma, Minister of Infrastructure regarding AMO delegation response
• Notice of merger from Haliburton Kawartha Northumberland and Peterborough Health Unit
• Correspondence from County of Prince Edward on redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure
• Support resolution from Northumberland County for establishment of an Ontario Rural Road Safety Program
• Letter from Town of Kearney on changes to the Planning Act via the More Homes Built Faster Act, 2022 and Cutting Red Tape to Build More Homes Act, 2024

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will vote on the 2025 draft budget, the draft 2023 financial statements, and the 2025 regular board meeting schedule. It will also adopt the minutes from the January 11, 2024 meeting and review the 2024‑2025 marketing and events work plan. The agenda includes a traditional land acknowledgement and reports from police and the Northumberland Central Chamber of Commerce.

• Approval of 2025 Draft Budget (DBIA 2025 Budget DRAFT v4)
• Approval of Draft 2023 Financial Statements (2023-12-31 Cobourg DBIA wFS - DRAFT)
• Approval of 2025 Regular Board Meeting Schedule
• Adoption of minutes dated January 11, 2024
• Review of 2024‑2025 Marketing and Events Work Plan

Downtown Business Improvement Area Board of Management

The Downtown Business Improvement Area Board of Management will elect its leadership for the 2025 calendar year. The board will also review financial statements and a marketing and events work plan.

• Election of the Chair and Vice-Chair for 2025
• Review of Profit and Loss Statement and Balance Sheet
• Discussion of Marketing and Events Work Plan 2024-2025
• Unfinished business regarding closing 3rd St/George Street intersections for events
• Closed session regarding personal matters of an identifiable individual

Correspondence

The Town of Cobourg Council will consider correspondence received from Northumberland County concerning encampment initiatives. The items include two council resolutions (2024‑12‑18‑935 and 2024‑12‑18‑934) that document the correspondence. A separate item records minutes received with no attachments. All items are for information only and no decisions are being made at this meeting.

• Correspondence from Northumberland County on encampment initiatives (Council Resolutions 2024‑12‑18‑935 & 2024‑12‑18‑934)
• Minutes received (no attachments)