Collingwood public meetings in 2023
33 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council
Council authorized a contribution agreement for the rehabilitation of Highway 26 from Osler Bluff Road to Cranberry Trail West. The body also updated its Procedural By-law regarding advisory committee participation and approved a new customer service standards policy.
- Approved By-law No. 2023-072 for Highway 26 rehabilitation (CARRIED)
- Approved By-law No. 2023-073 to allow Council members to serve as ex-officio members on Advisory Committees (CARRIED)
- Approved Customer Service Standards Policy CCS2023-03 (CARRIED)
- Directed staff to integrate environment, climate change, and sustainability into Advisory Committee Terms of Reference (CARRIED)
- Approved request for Mayor, Deputy Mayor, and up to two other Council members to attend annual auditor meetings (CARRIED)
Collingwood Police Services Board
The Collingwood Police Services Board supported a one-year extension of the Section 10 contract expiring in December 2023 for Council's consideration. The Board also received a quarterly report on police statistics and youth engagement strategies.
- Approved agenda for September 7, 2023 (Carried)
- Approved minutes from June 28 and July 6, 2023 meetings (Carried)
- Received Detachment Commander’s Report (Carried)
- Supported one-year extension of Section 10 contract for Council consideration (Carried)
Collingwood Heritage Committee
The Committee recommended approval for a rear addition at 291 Third Street and conditional approval for signage at 104 Hurontario Street. It also supported a staff review of the Heritage Reserve Fund policy. Additionally, the Committee endorsed a list of nine recently issued heritage permits.
- Recommended approval of Heritage Permit for rear addition at 291 Third Street (CARRIED)
- Recommended conditional approval of non-backlit fascia signs at 104 Hurontario Street (CARRIED)
- Recommended refusal of Aluminum Composite Panel installation over brick at 104 Hurontario Street (CARRIED)
- Supported staff review of Heritage Reserve Fund policy FIN008-007 (CARRIED)
- Endorsed Heritage Permits List for nine properties (CARRIED)
- Adopted July 17, 2023 meeting minutes as amended (CARRIED)
Collingwood Police Services Board
The Collingwood and Blue Mountains Police Services Boards approved a delegated process for the 2022 Detachment Commander Performance Plan Review. The evaluation timing was delayed until the issuance and circulation of the Progress Report.
- Adopted the meeting agenda (CARRIED)
- Delegated authority to Board Chairs to manage the Detachment Commander performance review process (CARRIED)
- Approved amendment to delay the Detachment Commander Performance Evaluation until the Progress Report is issued and circulated (CARRIED)
Council
Council approved the release of Draft 2 of the Official Plan for a six-week public review period. The meeting also included approvals for a federal housing grant application and new staffing positions for Public Works and Transit.
- Approved release of Official Plan Draft 2 for public consultation (CARRIED)
- Directed staff to apply for the federal Housing Accelerator Fund (CARRIED)
- Approved one additional full-time staff position for Public Works, Engineering & Environmental Services (CARRIED)
- Approved full-time Coordinator, Community Transit role via position conversion (CARRIED)
- Directed staff to collaborate with Town of the Blue Mountains on a joint community centre feasibility assessment (CARRIED)
- Approved Collingwood Arts Centre Feasibility Study Phase 3 Proposal (CARRIED)
- Approved early termination of Georgian Triangle Humane Society Lease agreement (CARRIED)
- Requested EPCOR Distribution Ltd attend a meeting to provide updates on rates and electrification (CARRIED)
Committee of Adjustment/Property Standards Committee
The Committee of Adjustment approved two minor variance applications. One allows for increased lot coverage for a 26-unit townhouse development, and the other permits an employment services centre at Blue Mountain Resort.
- Approved Minor Variance D1310523 for 11589 Highway 26 to increase lot coverage for 26 freehold townhouse lots (Carried)
- Approved Minor Variance D1310723 for 588 Hurontario Street to allow an employment information and counselling centre (Carried)
- Adopted the July 27, 2023 agenda (Carried)
Council
Council and community members met for an informal session to discuss local concerns and questions. No formal votes were taken and no official decisions were made during this event.
Council
Council approved the execution of a companion development agreement for the Poplar Regional Health and Wellness Village, contingent on the developer paying outstanding invoices. Other key actions included adopting an IT Master Plan and approving the 2022 audited financial statements.
- Authorized companion development agreement for Poplar Regional Health and Wellness Village (CARRIED)
- Approved 2022 Audited Financial Statements (CARRIED)
- Increased Election Reserve target balance to $140,000 (CARRIED)
- Dissolved 10% Non-DC Growth Reserve Fund and transferred balance to Lifecycle Reserve (CARRIED)
- Adopted Information Technology Master Plan (CARRIED)
- Approved Zoning By-law Amendment to remove holding symbol for 17 Portland Street (CARRIED)
- Approved Site Plan Control Agreement for Cranberry Trail East (CARRIED)
- Authorized up to $5,000 for a Katano, Japan Sister City reception and tour (CARRIED)
Collingwood Public Library Board
The Board held a special meeting to address a request for readmittance regarding an identifiable individual in a closed in-camera session. No substantive public decisions were recorded.
- Adopted the meeting agenda
- Proceeded in-camera to discuss a request for readmittance regarding an identifiable individual
Collingwood Heritage Committee
The Committee recommended approval for the demolition of 136 Pine Street, provided site plan control approval is obtained first. Other approved heritage permits included a mural at 78 Hurontario Street and trim work at 43 Elgin Street. The committee also endorsed five previously issued heritage permits.
- Recommended approval of Heritage Permit to demolish 136 Pine Street
- Required Site Plan Control approval as a condition for 136 Pine Street demolition
- Recommended approval of Heritage Permit for mural at 78 Hurontario Street
- Recommended approval of Heritage Permit for veranda skirt base trim at 43 Elgin Street
- Endorsed Heritage Permits for 79 Hurontario, 208 Hurontario, 43 Elgin, 85 Hurontario, and 35 Simcoe Street
- Changed future meeting schedule to the first Thursday of the month
Council
Council met for a special session and proceeded in-camera to discuss several confidential matters. No substantive public decisions were recorded in the minutes.
- Adopted the Special Council Agenda (CARRIED)
- Approved proceeding in-camera to discuss water treatment, CUPE negotiations, land acquisitions, Poplar Health and Wellness Village MZO, and personnel matters (CARRIED)
Collingwood Downtown BIA Board of Management
The Board approved funding for the Downtown Master Plan and endorsed over $271,000 in accounts payable. Members also reviewed the Downtown Parking Program and appointed a new member to the Maintenance and Beautification Committee.
- Approved allocating up to $20,000 from BIA reserves for Downtown Master Plan contracted services if grants are unsuccessful
- Endorsed Accounts Payable Vouchers totaling $271,286.47
- Appointed Richard Lex to the Maintenance and Beautification Committee
- Accepted Financial Statement for the period ending June 30, 2023
- Received Promotion Advisory Committee minutes
- Received General Manager monthly report
Trails & Active Transportation Advisory Committee
The committee requested that Council repeal Bicycle By-Law #2710 and Sidewalks By-Law #94-41 to allow for the painting of sidewalks for multi-path use. Members also agreed to audit traffic signals and crossings to improve trail safety. A sub-committee was formed to review design options for the Sixth Street reconstruction.
- Requested Council repeal Bicycle By-Law #2710 and Sidewalks By-Law #94-41 (Carried)
- Adopted July 13, 2023 agenda (Carried)
- Formed sub-committee to meet with staff on Sixth Street design options
- Deferred e-bikes and map delivery distribution to August meeting
- Deferred TATAC development input to a future meeting
Council
Council approved a plan of subdivision and zoning by-law amendment for 50 Saunders Street. The meeting also included the passage of a road assumption by-law for the Mountain Road Widening Project and the appointment of new committee members and a law enforcement officer.
- Approved Draft Plan of Subdivision and Zoning By-law Amendment for 50 Saunders Street
- Passed By-law No. 2023-063 to assume land for Mountain Road Widening Project
- Directed staff to find a solution for parking conflicts at 31 Ste. Marie Street
- Requested staff provide Community Based Strategic Plan training to the Committee of Adjustment and advisory committees
- Resolved to seek a legal opinion on municipal authority over private condominium roads
- Appointed N. Sandberg and C. Morrison to the Accessibility Advisory Committee
- Appointed S. Forbes as a Municipal Law Enforcement Officer
- Approved Collingwood Police Services Board minutes from April 6, 2023
Collingwood Police Services Board
The Board approved the July 6, 2023 agenda and the April 6, 2023 meeting minutes. Members received the Detachment Commander's quarterly report and a year-to-date financial overview. No new policies were enacted, and the board discussed ongoing safety concerns at the library and bus terminal.
- Adopted July 6, 2023 agenda (Carried)
- Approved April 6, 2023 meeting minutes (Carried)
- Received Detachment Commander’s Report (Carried)
- Received correspondence regarding dispatch concerns and intimate partner violence (Carried)
Museum Advisory Committee
The Museum Advisory Committee approved a list of new gifts for the museum collection and accepted the Supervisor's Report. Members discussed the 2020-2025 Master Plan and potential business partnerships to increase museum awareness.
- Adopted the meeting agenda (CARRIED)
- Accepted the Recommended List of new Gifts (CARRIED)
- Accepted the Supervisor’s Report (CARRIED)
Collingwood Police Services Board
The Board reviewed the 2023-2025 Detachment Action Plan and discussed the potential reinstatement of School Resource Officers (SRO) in Collingwood schools. Members also discussed upcoming amendments to the Community Safety and Policing Act, 2019. No substantive policy changes or budget approvals were decided during the public session.
- Approved June 28, 2023 meeting agenda (6-0)
- Moved into closed session to discuss public security and the SRO program (6-0)
Council
Council adopted the agenda and proceeded into a closed session to discuss the Water Treatment Plant Expansion, Accessibility Advisory Committee applications, and a personnel matter. No substantive decisions were recorded in the public portion of the meeting.
- Adopted the Special Council Agenda for June 26, 2023 (Carried)
- Approved proceeding in-camera to discuss property security, personal matters, and negotiation positions (Carried)
Committee of Adjustment/Property Standards Committee
The Committee of Adjustment approved four minor variance applications for property modifications and new construction. One application for a mixed-use building at 32 Oak Street was approved despite public opposition and a defeated motion to refuse it based on parking.
- Approved Minor Variance No. D132623 for 15 Robinson Street to expand an unenclosed porch (Carried)
- Approved Minor Variance No. D132423 for 305 Seventh Street to increase accessory apartment size to 48% of gross floor area (Carried)
- Defeated motion to refuse Minor Variance No. D131521 for 32 Oak Street due to lack of parking
- Approved Minor Variance No. D131521 for 32 Oak Street to construct a mixed-use commercial and residential building (Carried)
- Approved Minor Variance No. D1311122 for 238 Ontario Street for a 1 storey addition, porch, deck, and carport (Carried)
Accessibility Advisory Committee (AAC)
The Committee heard presentations on the Sixth Street Reconstruction Design Proposal and park accessibility. Staff provided updates on the installation of accessible mats at Sunset Point and the progress of the Affordable Housing Master Plan.
- Adopted June 22, 2023 agenda (Carried)
- Approved May 18, 2023 minutes electronically
Collingwood Public Library Board
The Board accepted the 2022 audited financial statements and approved a new Partnership Policy. Members also approved a holiday closure for December 27, 2023, and accepted several operational reports.
- Accepted 2022 audited financial statements (CARRIED)
- Approved Statistical, Capital Financial, Operating Financial, and Leadership Team reports (CARRIED)
- Approved new Partnership Policy (CARRIED)
- Approved holiday closure on Wednesday, December 27, 2023 (CARRIED)
- Adopted amended agenda (CARRIED)
Collingwood Heritage Committee
The committee recommended heritage grants for three properties and approved a letter to Council regarding the Collingwood Grain Terminals. It also endorsed three heritage permits and approved the preparation of a 'Real Deal' workshop for September 2023.
- Approved Heritage Permits for 162 Hurontario Street, 402 Maple Street, and 294 Beech Street
- Recommended heritage grant for 233 Pine Street (wood windows)
- Recommended heritage grant for 402 Maple Street (wood storm windows) up to $2,527
- Recommended heritage grant for 35 Simcoe Street (brick masonry repairs) up to $1,323
- Approved bringing a letter to Council regarding Collingwood Grain Terminals
- Approved providing a deputation at the July 10, 2023 Committee of the Whole meeting
- Approved preparation of 'Real Deal' workshop for September 2023
- Adopted the June 19, 2023 agenda
Council
Council approved a BIA-funded interim activation plan for 84 Hurontario Street using temporary asphalt resurfacing. A site plan for townhomes at 17 Portland Street was approved, and $10,000 in funding was granted to the Institute of Southern Georgian Bay.
- Approved interim activation plan for 84 Hurontario Street with temporary asphalt resurfacing
- Approved Site Plan Application File No. D11522 for 17 Portland Street (Townhomes of Pretty River)
- Exempted 17 Portland Street from Interim Control By-Law for 75 water and 130 wastewater SDUs
- Approved $10,000 funding request for the Institute of Southern Georgian Bay
- Referred dormant planning file closure authority (P2023-19) back to staff for further discussion
- Approved Collingwood Public Library Board minutes from May 25, 2023
- Approved recommendations from June 5, 2023 Committee of the Whole Report
Collingwood Downtown BIA Board of Management
The Board of Management approved a temporary redevelopment proposal and concept plan for the activation of 84 Hurontario Street. The Board requested Council's support for the plan as per the BIA/Town Memorandum of Understanding.
- Adopted the meeting agenda (CARRIED)
- Supported the interim activation plan for 84 Hurontario Street and requested Council support (CARRIED all)
Council
Council met for a special session and proceeded in-camera to discuss a settlement and a water treatment plant update. No substantive public decisions were recorded in the minutes.
- Adopted the June 12, 2023 agenda (CARRIED)
- Approved proceeding in-camera to discuss Welton/Sunvale OLT Settlement and Water Treatment Plant Update (CARRIED)
- Resolved to rise from in-camera session at 5:30 p.m. (CARRIED)
Collingwood Downtown BIA Board of Management
The Board approved a $5,000 sponsorship for the Collingwood Music Festival and endorsed $33,476.62 in accounts payable. Members discussed beautification efforts, strategic planning, and parking concerns on Third Street. The Board also reviewed updates on the Grain Terminals redevelopment and new downtown businesses.
- Approved $5,000 sponsorship for Collingwood Music Festival (BIA-056-2023)
- Endorsed Accounts Payable Vouchers of $33,476.62 (BIA-054-2023)
- Accepted Financial Statement for period ending May 31, 2023 (BIA-053-2023)
- Approved May 11, 2023 meeting minutes (BIA-052-2023)
- Adopted June 8, 2023 agenda as amended (BIA-051-2023)
- Received Maintenance and Beautification Advisory Committee minutes (BIA-055-2023)
- Received Promotion Advisory Committee minutes (BIA-057-2023)
- Received General Manager monthly report (BIA-058-2023)
Trails & Active Transportation Advisory Committee
The committee recommended adding six specific sidewalk locations to the multi-use pathway network and proposed advisory bike lanes for traffic calming on Findlay Drive. Members also agreed to pursue a collaboration with RAD Adventures for youth bike initiatives.
- Recommended including six locations on Highway 26 East, Huron Street, Harbour Street, Highway 26 West, High Street, and Balsam Street in the multi-use pathway network (CARRIED)
- Recommended Advisory Bike Lanes for traffic calming on Findlay Drive (CARRIED)
- Approved adoption of June 8, 2023 agenda (CARRIED)
- Approved minutes from May 11, 2023 meeting (CARRIED)
- Deferred decision on Georgian Trail map distribution
- Deferred discussion on trail counters and Harbourview Trail Hub
Council
Council approved the draft Plan of Subdivision and Zoning By-law Amendment for 295 Mountain Road, including a requirement for a future safe pedestrian crossing. The body also granted interim control by-law exemptions for seven properties and directed staff to submit formal comments on the Provincial Planning Statement.
- Approved draft Plan of Subdivision and Zoning By-law Amendment for 295 Mountain Road (Panorama North)
- Approved exemptions from Interim Control By-law No. 2021-024 for seven properties
- Approved formal comments to the Government of Ontario regarding the Proposed Provincial Planning Statement
- Approved expression of interest to host the 2025 or 2026 OSUM Annual General Meeting and Conference
- Approved $5,000 in 2024 budget for OSUM site visit expenses if chosen as host
- Approved recommendations for Short-Term Accommodation Licensing Framework Draft #1 to proceed to public consultation
- Approved By-laws to execute Subdivision and Site Plan Control Agreements for 400 Maple Street (The Annex)
- Approved support for staff to recognize the 75th Anniversary of the Universal Declaration of Human Rights
Collingwood Heritage Committee
The Collingwood Heritage Committee approved a list of nine heritage permits for various property alterations and signage. The committee also received updates on the Collingwood Grain Terminals Revitalization Project and the Victoria Annex redevelopment.
- Approved agenda as amended (CARRIED)
- Approved April 17, 2023 meeting minutes as amended (CARRIED)
- Endorsed heritage permits for 32 Elgin Street (CARRIED)
- Endorsed heritage permits for 135 Hurontario Street (CARRIED)
- Endorsed heritage permits for 97 Hurontario Street (CARRIED)
- Endorsed heritage permits for 64 Hume Street (CARRIED)
- Endorsed heritage permits for 5 Hurontario Street (CARRIED)
- Endorsed heritage permits for 243 Hurontario Street (CARRIED)
Council
Council met for a special session and proceeded in-camera to discuss several confidential matters. No substantive public decisions were recorded in the minutes.
- Adopted the agenda (CARRIED)
- Approved proceeding in-camera to discuss Ontario Land Tribunal Appeal (452 Raglan Street), Corporate Updates, Accessibility Advisory Committee Applications, and Water Treatment Plant Update (CARRIED)
- Resolved to rise from the in-camera session at 6:31 p.m. (CARRIED)
Collingwood Public Library Board
The Collingwood Public Library Board approved updates to three operational policies. The board also received reports on library statistics, finances, and the progress of the current strategic plan.
- Approved updated Room Bookings Policy (CARRIED)
- Approved updated Exam Proctoring Policy (CARRIED)
- Approved updated Media Lab Policy (CARRIED)
- Adopted amended May 25, 2023 agenda (CARRIED)
Committee of Adjustment/Property Standards Committee
The Committee provisionally approved two consent applications for land severances at 325 Ontario Street and 58 St. Paul Street. A minor variance request for a deck at 1 Lockerbie Crescent was deferred pending further information.
- Provisionally granted Consent No. D10323 to create one new lot at 325 Ontario Street (Carried)
- Provisionally granted Consent No. D10423 for a lot addition at 58 St. Paul Street (Carried)
- Deferred Minor Variance No. D132323 for a deck at 1 Lockerbie Crescent pending further information (Carried)
- Approved the May 25, 2023 agenda (Carried)
- Approved the April 27, 2023 meeting minutes (Carried)
Museum Advisory Committee
The committee approved the 2022 Annual Report, the Supervisor's Report, and the Museum Accessibility Plan. It also recommended that a new Public Programming Policy, which updates the 2000 education policy, be sent to Council for final approval.
- Adopted May 25, 2023 agenda (Carried)
- Received 2022 Collingwood Museum Annual Report (Carried)
- Accepted Supervisor's Report for March and April (Carried)
- Received Collingwood Museum Accessibility Plan (Carried)
- Recommended Public Programming Policy proceed to Council for approval (Carried)