Collingwood public meetings in 2025

Committee of Adjustment

The Committee of Adjustment will consider several applications, including a consent to create a new lot and a retained cemetery lot at 401 Raglan Street. It will also review a consent to remove blocks for a golf course at 260 Mountain Road, a minor variance for an addition at 175 Third Street, and a combined consent and minor variance for 420 Third Street. Recommendations include provisional granting of the 401 Raglan Street consent, deferral of the 260 Mountain Road consent, and approval of the variances with conditions.

• Consent PLBN2025445 – 401 Raglan Street: create one new lot and one cemetery lot, provisionally granted with conditions (reference plan, zoning amendment, utility services, 2% parkland dedication, cost recovery).
• Consent PLBN2025467 – 260 Mountain Road: removal of Blocks 128 and 132 for dedication to Blue Mountain Golf and Country Club, deferred to a future meeting.
• Minor Variance PLCAMI2025469 – 175 Third Street: addition to an existing single‑detached dwelling, approved subject to conditions.
• Minor Variance PLCAMI2025446 – 420 Third Street: relief from minimum lot frontage for a retained lot, approved subject to conditions.
• Consent PLBN2025443 – 420 Third Street: creation of one new lot and one retained lot, provisionally granted with conditions (reference plan, demolition, utility services, 5% parkland dedication, cost recovery).

The Committee provisionally granted Consent PLBN2025445 for 401 Raglan Street and Consent PLBN2025443 for 420 Third Street, each subject to conditions. It approved Minor Variance PLCAMI2025469 for 175 Third Street and Minor Variance PLCAMI2025446 for 420 Third Street. Consent PLBN2025467 for 260 Mountain Road was deferred and will be reconsidered later. The agenda and prior meeting minutes were adopted.

• Provisionally granted Consent PLBN2025445 (401 Raglan St) – CARRIED
• Deferred Consent PLBN2025467 (260 Mountain Rd) – not presented
• Approved Minor Variance PLCAMI2025469 (175 Third St) – CARRIED
• Approved Minor Variance PLCAMI2025446 (420 Third St) – CARRIED
• Provisionally granted Consent PLBN2025443 (420 Third St) – CARRIED
• Adopted agenda COA-058-2025 – CARRIED
• Adopted minutes of Nov 27, 2025 – CARRIED
• No other business reported

Council - Committee of the Whole

The Council-Committee of the Whole will consider updates to building, planning, and development engineering fees for 2026. The meeting includes public hearings for two zoning by-law amendments and a proposal for a new 4-way stop sign.

• Zoning amendment for 4 Elm Street to permit a residential building with four dwelling units
• Zoning amendment for 401 Raglan Street to rezone 5.26 hectares to Industrial Park Exception XX
• Proposed update to Building Permit Fees effective January 1, 2026
• Proposed update to Planning and Development Engineering Fees effective January 1, 2026
• By-law 2025-087 to authorize a 4-way stop sign at Cedar Street and Third Street

The Council approved updates to several municipal fees effective Jan 1, 2026, including building permit fees, planning fees, and development engineering fees. It also passed By‑law No. 2025‑86 to adopt the 2026 Fees and Services Charges, both excluding and including Centennial Pool fees. The Council waived notice to consider the Centennial Pool fee motion. The agenda, minutes, and prior Committee of the Whole recommendations were also adopted.

• Approved update to Building Permit Fees effective Jan 1 2026 (RES‑560‑2025) – Carried
• Approved update to Planning Fees effective Jan 1 2026 (RES‑561‑2025) – Carried
• Approved update to Development Engineering Fees effective Jan 1 2026 (RES‑561‑2025) – Carried
• Enacted By‑law No. 2025‑86 to adopt 2026 Fees and Services Charges, excluding Centennial Pool fees (RES‑562‑2025) – Carried
• Enacted By‑law No. 2025‑86 to adopt 2026 Fees and Services Charges, including Centennial Pool fees (RES‑563‑2025) – Carried
• Waived notice for motion on Centennial Pool commercial‑category fees (RES‑564‑2025) – Carried
• Adopted the Committee of the Whole agenda (RES‑557‑2025) – Carried
• Adopted Council minutes for Dec 1 and Dec 8, 2025 (RES‑558‑2025) – Carried

Collingwood and The Blue Mountains OPP Detachment Boards

The Collingwood and The Blue Mountains OPP Detachment Boards will discuss several reports, including a Long Range Action Plan, a CEET Initiative and Bail Compliance Initiative presentation, and comparative community survey results. The board will also adopt minutes from the June 18, 2025 joint meeting and receive a correspondence list. No formal decisions are indicated beyond routine approvals.

• Long Range Action Plan presentation
• CEET Initiative and Bail Compliance Initiative presentation
• Comparative Community Survey Results presentation
• Adoption of minutes from June 18, 2025 joint meeting
• Receipt of correspondence list

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee is meeting to discuss construction and safety priorities for 2026. The body will also review the Active Transportation Plan and a planning application for 452 Raglan.

• Review of 2026 construction and safety priorities
• Planning application review for IndigO2 at 452 Raglan
• Discussion on 11th line trail plan
• Update on Harbour St. Watermain Ext. trail detours
• Trans Canada Trail Link overview by guest Jack Marley

The committee adopted its agenda after a motion by John Millar, seconded by Dave Stamper. The minutes from the November 13 meeting were approved and forwarded to Council. The meeting was adjourned at 4:42 p.m. following a motion by Co‑Chair Millar.

• Agenda adopted (motion by John Millar, seconded by Dave Stamper, carried)
• November 13 minutes approved and forwarded to Council
• Meeting adjourned at 4:42 p.m. (motion by Co‑Chair Millar, carried)

Downtown Collingwood BIA Board of Management

The Collingwood Downtown BIA Board of Management will adopt its agenda, approve minutes from November 13, 2025, and authorize the payment of $96,120.81 in accounts payable vouchers.

• Adoption of agenda and minutes
• Approval of $96,120.81 in accounts payable vouchers
• Reception of Maintenance, Improvement, and Promotion Advisory Committee minutes
• Presentation on the Downtown Parking Study
• General Manager monthly report

The Downtown Collingwood BIA Board adopted its agenda and the minutes from the November 13 meeting. It accepted the financial statement for the period ending November 30, 2025 and endorsed accounts payable vouchers totaling $96,120.81. Minutes from several advisory committees and the General Manager’s monthly report were also received.

• Adopted agenda (BIA-098-2025) – carried
• Adopted minutes of November 13 meeting (BIA-099-2025) – carried
• Accepted financial statement for period ending Nov 30, 2025 (BIA-100-2025) – carried
• Endorsed accounts payable vouchers up to Dec 11, 2025 for $96,120.81 (BIA-101-2025) – carried
• Received minutes of Maintenance Advisory Committee (BIA-102-2025) – carried
• Received update from Improvement Advisory Committee (BIA-103-2025) – carried
• Received minutes of Promotion Advisory Committee (BIA-104-2025) – carried
• Received General Manager monthly report (BIA-105-2025) – carried

Special Collingwood Public Library Board

The Special Collingwood Public Library Board will adopt its agenda and the minutes from the November 27, 2025 meeting. It will then proceed in-camera to consider a proposed or pending acquisition or disposition of land related to the MURF location. After the in-camera session, the board will rise and return to the public session before adjourning.

• Adopt agenda as presented
• Adopt minutes from November 27, 2025 meeting
• In‑camera discussion of proposed/pending land acquisition (MURF location update)
• Rise from in‑camera and return to public session
• Set next meeting for January 22, 2026

The board adopted its agenda and the minutes from the November 27 meeting. It approved moving to an in-camera session to discuss a pending land acquisition, then rose back to public session. The next meeting was set for January 22, 2026, and the board adjourned at 9:43 a.m.

• Adopt agenda (carried)
• Adopt minutes (carried)
• Proceed in-camera to discuss land acquisition (carried)
• Rise from in-camera (carried)
• Schedule next meeting for Jan 22, 2026 (carried)
• Adjourn meeting at 9:43 a.m. (carried)

Council

The Council will adopt the revised agenda and then resume discussion of the 2026 Staff Proposed Budget, reviewing draft documents and allowing public comments. An in‑camera session will follow to consider land acquisition, affordable housing, arts centre location, the Poplar Health and Wellness Village development agreement, and employee matters. The meeting will conclude with a confirmatory by‑law and adjournment.

• Budget Discussion Continued – review of 2026 Staff Proposed Budget (draft documents attached)
• In‑camera discussion of Town‑Owned Properties for Affordable Housing
• In‑camera discussion of Arts Centre Location Update
• In‑camera discussion of Update to Poplar Health and Wellness Village Development Agreement
• Confirmatory By‑law No. 2025‑085 to confirm meeting proceedings

Collingwood Heritage Committee

The Collingwood Heritage Committee will meet to elect a Chair and Vice-Chair for the February 2026 term. The body will also review recently issued heritage permits and discuss Central Park Gates and Heritage Week 2026.

• Election of Advisory Committee Chair and Vice-Chair
• Heritage Permit PLHP2025402: 52 Hurontario Street window replacement
• Heritage Permit PLHP2025433: 41 Hurontario Street masonry repairs
• Heritage Permit PLHP2025438: 120 Hurontario Street exterior door system
• Heritage Permit PLHP2025447: 76 Hurontario Street fascia sign for Revive Medical Aesthetics

The committee adopted its agenda and approved the heritage permits list for information. Minutes from the November 6 meeting were approved electronically, while the in‑camera minutes were not adopted. The election of the Chair and Vice‑Chair was deferred until the February 2026 meeting when a full quorum is present.

• Adopted agenda HER-053-2025 (carried)
• Approved November 6 minutes electronically (carried)
• Did not adopt in‑camera minutes from November 6 (deferred)
• Received heritage permits list HER-054-2025 for information (carried)
• Deferred election of Chair and Vice‑Chair to Feb 2026 meeting (carried)

Council - Committee of the Whole

The Council‑Committee of the Whole will adopt the agenda and consider several items, including a proposed Official Plan and Zoning By‑law amendment for 11403 Highway 26 (Reverie) that would increase density and permit stacked townhouses. The meeting will also enact By‑law 2025‑082 for the 2026 interim tax levy, By‑law 2025‑083 for a development charge exemption at 472 Sixth St, and direct staff to draft a by‑law regulating nuisance protests near schools. Additional items include naming the new waterfront park at 12 Sidelaunch Way “Harbour Junction” and a request for three years of funding for the Collingwood Climate Action Team.

• Official Plan & Zoning By‑law amendment for 11403 Highway 26 (Reverie) – redesignate land and increase density to 68 units per net hectare for stacked townhouses, with 149 parking spaces required
• By‑law 2025‑082 – enact the 2026 Interim Tax Levy
• By‑law 2025‑083 – authorize a Development Charge Exemption Agreement with Cimetta Properties Inc. for 472 Sixth St
• Motion directing staff to prepare a draft by‑law to regulate nuisance protests within a buffer zone around schools
• Endorsement of the name “Harbour Junction” for the new waterfront park at 12 Sidelaunch Way

The Council approved the name “Dry Dock Junction” for the new waterfront park at 12 Sidelaunch Way (RES‑519‑2025, carried). The proposals to name the park “Harbour Junction” and to hold a 15‑day public consultation on the name were both defeated. By‑law 2025‑082 (2026 Interim Tax Levy) and By‑law 2025‑083 (Development Charge Exemption for 472 Sixth St.) were each enacted. The Committee of the Whole recommendations, including a governance workplan to encourage council diversity, were also approved.

• Endorsed name “Dry Dock Junction” for waterfront park (RES‑519‑2025, carried)
• Defeated naming the park “Harbour Junction” (RES‑517‑2025, defeated)
• Defeated 15‑day public consultation on park name (RES‑518‑2025, defeated)
• Enacted By‑law 2025‑082 – 2026 Interim Tax Levy (carried)
• Enacted By‑law 2025‑083 – Development Charge Exemption for 472 Sixth St. (carried)
• Approved Committee of the Whole recommendations (RES‑514‑2025, carried)
• Approved Council Governance Structure and 2026 Election Workplan (RES‑515‑2025, carried)
• Adopted agenda and minutes for the meeting (carried)

Collingwood Public Library Board

The Collingwood Public Library Board will consider and vote on several items, including the approval of statistical, capital financial, operating financial, and leadership team reports. The board will also review and approve a new staff‑training policy, the proposed 2026 library closures, and the 2026 library budget. These decisions will be made at the regular meeting on November 27, 2025.

• Approval of Statistical, Capital Financial, Operating Financial, and Leadership Team reports
• Approval of Staff Training policy (HR - 11 Staff Training)
• Approval of 2026 Library Closures (2025-08 2026 Library Closures)
• Approval of the 2026 Library Budget (2025.07 2026 Library Budget)

The board adopted its agenda and the minutes from the October 23 meeting. It approved the Statistical, Capital Financial, Operating Financial, and Leadership Team reports. The board approved the amended Staff Training policy. Finally, the board approved the 2026 Library budget as presented.

• Adopted agenda (LIB-052-2025) – CARRIED
• Adopted minutes from October 23, 2025 (LIB-053-2025) – CARRIED
• Approved Statistical, Capital Financial, Operating Financial, and Leadership Team reports (LIB-054-2025) – CARRIED
• Approved amended Staff Training policy (LIB-055-2025) – CARRIED
• Approved 2026 Library budget as presented (LIB-056-2025) – CARRIED

Committee of Adjustment

The Committee of Adjustment will adopt its agenda and minutes, then consider several minor variance applications and two consent applications. All listed minor variances are recommended for approval with conditions, while the minor variance and consent for 11 Craigleith Court are recommended for refusal. The consent for 23 Silver Creek Drive is recommended to be provisionally granted subject to conditions. The committee also appoints an alternate Secretary‑Treasurer.

• Minor Variance PLCIMA2025400 – 10 Ramblings Way: balcony extension relief
• Minor Variance PLCIMA2025403 – 47 Fourth Street East: entrance width relief
• Minor Variance PLCAMI2025430 – 45 Slalom Gate Road: height and location relief for garage
• Consent PLBN2025338 – 23 Silver Creek Drive: creation of new lot and retained lot
• Minor Variance PLCAMI2025296 and Consent PLBN2025295 – 11 Craigleith Court: both refused

The Committee of Adjustment approved four minor variance applications for 10 Ramblings Way, 47 Fourth Street East, 22 Market Street, and 45 Slalom Gate Road, each subject to conditions. It also provisionally granted Consent PLBN2025338 to split 23 Silver Creek Drive into a new lot and a retained lot, with five specific conditions. No public comments were received on any of the items.

• Approved Minor Variance PLCIMA2025400 for 10 Ramblings Way (subject to conditions) – COA-051-2025
• Approved Minor Variance PLCIMA2025403 for 47 Fourth Street East (subject to conditions) – COA-052-2025
• Approved Minor Variance PLCIMA2025440 for 22 Market Street (subject to conditions) – COA-053-2025
• Approved Minor Variance PLCAMI2025430 for 45 Slalom Gate Road (subject to conditions) – COA-054-2025
• Provisionally granted Consent PLBN2025338 for 23 Silver Creek Drive (subject to five conditions) – COA-057-2025

Council

The Council will review the Staff Proposed Budget Draft One (T2025-18) and its appendices covering municipal levy changes, resource requests, and the 2026 Capital Plan. An in‑camera closed session will be held to consider confidential matters before returning to the open session. The meeting will also adopt Confirmatory By‑law No. 2025‑081.

• Review Staff Proposed Budget Draft One (T2025-18) and related appendices
• In‑camera closed session to address security, land acquisition, labour relations, litigation, and solicitor‑client privileged matters
• Approval of In‑camera minutes
• Adoption of Confirmatory By‑law No. 2025‑081 (BL2025-081)
• Deputation: 2026 Budget presentation by Downtown BIA General Manager Susan Nicholson

The council directed that the Trails Operating budget be increased to $56,000. It rejected the proposed .8% increase to the general capital levy ($326,396). The council also approved using half of the anticipated 40% MAT income, about $250,000, beginning in 2026. Additional procedural items, including a confirmatory by‑law and in‑camera session, were carried.

• Approved $56,000 increase to Trails Operating budget (carried)
• Rejected .8% increase to general capital levy ($326,396) (defeated)
• Approved use of half of anticipated 40% MAT income (~$250,000) from 2026 (carried)
• Adopted agenda with amendments (carried)
• Approved proceeding in‑camera to discuss confidential matters (carried)
• Approved rising from in‑camera back to open session (carried)
• Enacted By‑law No. 2025-081 confirming meeting proceedings (carried)
• Adjourned Council meeting at 5:30 p.m. (carried)

Museum Advisory Committee

The Museum Advisory Committee is meeting to review the museum's long-term strategic plan and staff reports. The body will also consider the acceptance of new artifact donations and establish its 2026 meeting schedule.

• Approval of the Collingwood Museum Master Plan: 2026-2030
• Acceptance of the Recommended List of New Donations for artifacts
• Resource Room Renovation Update
• Review of the 2026 Museum Advisory Committee meeting schedule
• Discussion of committee membership terms and upcoming 2026 elections

The Museum Advisory Committee adopted its agenda, accepted the Supervisor’s Report, approved a list of new artifact donations, received the 2026 meeting schedule for information, and approved the Collingwood Museum Master Plan 2026‑2030 with amendments. No votes were recorded beyond a carried motion. The next meeting is set for January 29, 2026.

• Adopted agenda (MAC-024-2025) – carried
• Accepted Supervisor’s Report (MAC-025-2025) – carried
• Accepted recommended list of new donations (MAC-026-2025) – carried
• Received 2026 Museum Advisory Committee meeting schedule (MAC-027-2025) – carried
• Approved Collingwood Museum Master Plan 2026‑2030 with amendments (MAC-028-2025) – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and minutes, discuss collaboration goals with the Trails and Active Transportation Advisory Committee, and review several accessibility issues at town facilities. It will consider recommendations for inclusive seating, a letter to business owners about ramps and training, and updates on hidden‑disabilities programs and train‑trail benches. The committee will also plan a free community event, “Ability to Rise,” for the International Day of Persons with Disabilities on December 3 2025. Finally, the meeting will elect a chair and vice‑chair and set the next meeting date.

• Collaboration & Partnerships – Trails and Active Transportation Advisory Committee Co‑Chair John Millar to share 2025‑2026 goals.
• Accessible/Inclusive Seating at Town Facilities – discussion of seating types, cost, location, and messaging.
• Letter of recommendation to business owners (BIA/BDC) – proposals for ramps, aisle ways, and training.
• International Day of Persons with Disabilities – free “Ability to Rise” celebration on Dec 3 2025, potential BDB collaboration.
• Service Feedback reports – requests for a pedestrian crossing at Rupert’s Landing (HWY 26), accessible washroom location, parking line repaint, sidewalk hazard repairs, and damaged curb at 49 Huron Street.

The Accessibility Advisory Committee adopted the meeting agenda, removing the election item, and approved the minutes from the October 16 meeting. The election of Chair and Vice‑Chair was deferred to the next meeting. The meeting was then adjourned at 3:48 p.m.

• Adopted agenda (removed Election of Chair and Vice‑Chair) – carried
• Adopted minutes from October 16, 2025 meeting – carried
• Deferred election of Chair and Vice‑Chair to next meeting – deferred
• Adjourned meeting at 3:48 p.m. – carried

Special Council

The Special Council meeting will include a budget overview presentation by CAO Skinner and Treasurer Graham. Council members will hear public input on the Draft 2026 Budget during a "Coffee with Council" session and a subsequent Munch and Mingle. The agenda also requires members to file conflict‑of‑interest statements. No formal decisions are listed on the agenda.

• Budget Overview Presentation by CAO Skinner and Treasurer Graham
• Coffee with Council session to discuss the Draft 2026 Budget
• Munch and Mingle (in‑person) to discuss the Draft 2026 Budget
• Declarations of Pecuniary and/or Code of Conduct Conflict of Interests filing
• Welcome and Introductions (procedural opening)

The Special Council meeting opened with introductions and a recognition of Indigenous territory. Treasurer Graham presented a draft budget overview, including tax levy information and major 2026 projects. No motions, approvals, or votes were recorded during the meeting. The council adjourned after informal public questions.

Council - Committee of the Whole

The Council‑Committee of the Whole will approve a by‑law to levy the 2025 Business Improvement Area tax. It will also allocate municipal water and wastewater capacity – 247 SDUs of water and 273 SDUs of wastewater – to three residential developments at 180 Vacation Inn Drive, 11283 Highway 26 West, and 452 Raglan Street. In addition, staff reports will be received on naming the new waterfront park, a community‑efficiency financing study, and a review of a development‑charge exemption for seasonal structures.

• By‑law No. 2025‑79 – levy and collection of sums required by the Collingwood Business Improvement Area for 2025
• Allocation of 247 SDUs water and 273 SDUs wastewater to projects at 180 Vacation Inn Drive, 11283 Highway 26 West, and 452 Raglan Street
• Naming of the new waterfront park at 12 Sidelaunch Way as “Harbour Junction”
• Staff report directing review of a development‑charge exemption for seasonal or temporary structures (Georgian Bay Racquets Initiative)
• Community Efficiency Financing Feasibility Study and BetterHomes Collingwood program design report

The council adopted the amended agenda and approved the minutes from the November 3 meeting. It enacted By-law 2025‑79 establishing the Business Improvement Area levy and directed staff to study a development‑charge exemption for seasonal structures, with a report due by December. Staff were authorized to move forward with the Community Efficiency Financing study and to present an implementation plan by Q4 2026. Finally, the council allocated municipal water and wastewater servicing capacity to three residential developments.

• Adopted agenda as amended (RES‑506‑2025) – carried
• Approved November 3 Council‑Committee of the Whole minutes (RES‑507‑2025) – carried
• Enacted By‑law 2025‑79 for Business Improvement Area levy (RES‑509‑2025) – carried
• Directed staff to review development‑charge exemption for seasonal structures and report back by end of December (RES‑511‑2025, RES‑512‑2025, RES‑513‑2025) – carried
• Accepted General Consent Agenda and noted support for mandatory water‑safety training (RES‑510‑2025) – carried
• Authorized next phase of Community Efficiency Financing study; staff to report implementation plan and budget by Q4 2026 (RES‑515‑2025) – carried
• Allocated 247 SDUs water and 273 SDUs wastewater to three residential projects – Vacation Inn Drive, Highway 26 West, Raglan Street (RES‑516‑2025) – carried

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will adopt its agenda and the minutes from the October 9, 2025 meeting. It will review updates from the previous meeting, including trail remediation logs, QR‑code sticker usage, and bike‑rack plans. The committee will examine the 2026 construction priorities and consider the new Harbour Street Watermain Extension item. The meeting will also set the date for the next session and note the upcoming election of Chair and Vice‑Chair in January 2026.

• Adoption of the agenda
• Adoption of October 9, 2025 meeting minutes
• Review of 2026 construction priorities (see 2026 PRIORITIES - Sheet1.pdf)
• Update on QR coded stickers (see QR Code Scans.pdf)
• Harbour Street Watermain Extension (new business item 8.1)

The Trails and Active Transportation Advisory Committee adopted the agenda for the November 13 meeting and approved the minutes from the October 9 meeting. The town’s Silver Bike Friendly Community designation was confirmed. The committee decided to keep the bike‑rack signage item on the agenda for future discussion. The meeting was adjourned at 4:21 p.m.

• Adopted agenda (carried)
• Adopted October 9 minutes (carried)
• Confirmed Silver Bike Friendly Community designation
• Bike‑rack signage item will remain on agenda
• Adjourned meeting at 4:21 p.m. (carried)

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board will adopt the meeting agenda and approve the minutes from the October 9 meeting. It will accept the financial statement for the period ending October 31, 2025, and endorse accounts payable vouchers totaling $45,316.08. Committee minutes from the Maintenance and Improvement Advisory Committees will be received, and the General Manager's monthly report will be accepted.

• Adopt the agenda as presented
• Adopt the minutes from the October 9, 2025 meeting
• Accept the financial statement for the period ending October 31, 2025
• Endorse accounts payable vouchers in the amount of $45,316.08
• Receive Maintenance and Improvement Advisory Committee minutes

The Downtown Collingwood BIA Board approved the financial report for 2024 and accepted the financial statement for the period ending Oct 31 2025. It endorsed accounts payable vouchers totaling $45,316.08. The Board also accepted the minutes from several advisory committees and the General Manager’s monthly report.

• Approved Downtown Collingwood BIA Financial Report dated Dec 31 2024 (BIA-092-2025) – carried
• Accepted Financial Statement for period ending Oct 31 2025 (BIA-093-2025) – carried
• Endorsed Accounts Payable Vouchers up to Nov 13 2025 for $45,316.08 (BIA-094-2025) – carried
• Received minutes of Maintenance Advisory Committee (BIA-095-2025) – carried
• Received minutes of Improvement Advisory Committee (BIA-096-2025) – carried
• Received General Manager monthly report (BIA-097-2025) – carried
• Adopted agenda (BIA-091-2025) – carried
• Approved minutes of previous meeting (Oct 9 2025) electronically – carried

Special Committee of the Whole

The Special Committee of the Whole will review the first draft of the 2026 proposed budget and a report on 2026 fees and charges. Council will also receive a financial update for the third quarter of 2025.

• T2025-18: 2026 Staff Proposed Budget (Draft One)
• T2025-19: 2026 Fees and Charges Staff Report
• T2025-17: Quarter Three Financial Update
• Deputation from Danielle Ellis and Peter Heinke regarding Georgian Bay Accelerator Fund financial support

Collingwood Heritage Committee

The Collingwood Heritage Committee met on November 6, 2025 to adopt its agenda and minutes and address routine business. It recommended approval of Heritage Permit PLHP2025438 for an additional aluminum and glass exterior door at 120 Hurontario Street, subject to conditions. The committee reviewed a list of heritage permits issued since the previous meeting, discussed 2025 Heritage Award photo options, and noted upcoming elections for Chair and Vice‑Chair. An in‑camera session was opened to consider the Terminals Point Project related to property acquisition or negotiations, after which the meeting returned to the public session.

• Recommendation to approve Heritage Permit PLHP2025438 for an exterior door at 120 Hurontario Street
• Review of heritage permits issued since the last meeting (e.g., 60 Pine St, 143 Hurontario St, etc.)
• Presentation of 2025 Heritage Award photo options
• Election of Committee Chair and Vice‑Chair to be held on December 4, 2025
• In‑camera discussion of the Terminals Point Project property acquisition/negotiation

The Collingwood Heritage Committee adopted its agenda and the minutes from the October meeting. It recommended approval of Heritage Permit PLHP2025438 for an additional exterior door at 120 Hurontario Street. The committee also accepted a list of recent heritage permits for information, proceeded in‑camera to discuss the Terminals Point Project, then returned to public session, selected photos for the 2025 Heritage Awards, and set a chair/vice‑chair election for December 2025.

• Adopt agenda HER-048-2025 – carried
• Adopt minutes from October 2, 2025 – carried
• Recommend approval of Heritage Permit PLHP2025438 for additional door at 120 Hurontario St – carried
• Receive heritage permits list (PLHP2025361‑PLHP2025226) for information – carried
• Proceed in‑camera to discuss Terminals Point Project – carried
• Rise from in‑camera and return to public session – carried
• Select photos for 2025 Heritage Awards – carried
• Schedule chair and vice‑chair elections for December 2025 – carried

Council - Committee of the Whole

The Council adopted the meeting agenda and approved the minutes from the October 20 and October 27 meetings. It approved the Committee of the Whole recommendations, which include the electric bus feasibility study, the hybrid‑work staff report, the short‑term accommodation licensing program, and the use of utility terrain vehicles for snow removal on town roadways. Council also voted to defer the Multi‑Use Recreation Facility site‑assessment staff report to the December 8, 2025 In‑Camera meeting and passed By‑law No. 2025‑077 confirming the proceedings of the November 3 meeting.

• Approval of Committee of the Whole recommendations (electric bus feasibility, hybrid work, short‑term accommodation licensing, UTV snow removal)
• Deferral of the Multi‑Use Recreation Facility site‑assessment staff report to Dec 8, 2025 In‑Camera meeting
• Motion granting all councillors equal opportunity to serve as spokesperson at community events
• Adoption of By‑law No. 2025‑077 confirming the regular meeting proceedings
• Georgian Triangle Humane Society cheque presentation

The Council adopted the amended agenda and approved the minutes from the October meetings. It approved the Committee of Whole recommendations from October 20 and authorized staff to defer the Arts Centre site‑assessment report to the December 8 In‑Camera meeting. The mayor withdrew a motion on council‑member event participation and the 2026 Council calendar was received for information.

• Adopted agenda with added Other Business items – carried
• Approved minutes of Oct 20 and Oct 27 council meetings – carried
• Approved Committee of Whole recommendations from Oct 20 – carried
• Authorized staff to defer Arts Centre site‑assessment report to Dec 8, 2025 In‑Camera meeting – carried
• Mayor withdrew motion on Council Member Event Participation – withdrawn
• Received 2026 Council calendar for information – carried
• Approved General Consent Agenda – carried
• Presented $315,000 cheque to Georgian Triangle Humane Society – presented

Council

Council will meet to discuss several confidential items in a closed session. The agenda is primarily procedural, focusing on in-camera discussions and the adoption of a confirmatory by-law.

• In-camera discussion on litigation, solicitor-client privilege, and labour relations
• In-camera discussion on municipal servicing negotiations
• In-camera discussion on property matters
• In-camera discussion on performance management requested by Deputy Mayor Fryer
• Enactment of By-law No. 2025-076 to confirm proceedings

The council adopted the October 27 agenda with an added Item 4.4 on Performance Management. It approved moving to an in‑camera session to discuss litigation, solicitor‑client privileged advice, negotiation plans and labour relations, then rose back to open session. A confirmatory by‑law (No. 2025‑076) was enacted to record the meeting proceedings. The meeting was adjourned at 3:26 p.m.

• Adopted agenda with addition of Item 4.4 Performance Management (carried)
• Approved proceeding in‑camera to discuss litigation and related matters (carried)
• Approved rise from in‑camera and return to open session (carried)
• Enacted Confirmatory By‑law No. 2025‑076 to confirm meeting proceedings (carried)
• Adjourned meeting at 3:26 p.m. (carried)

Collingwood Public Library Board

The Collingwood Public Library Board will adopt its agenda and minutes, approve statistical, financial and leadership reports, and adopt new programming and volunteering policies. It will present the 2026 library budget draft and the 2026 advocacy plan, and receive the 2026 board meeting schedule for information.

• Approval of Programming Policy (OP‑06)
• Approval of Volunteering Policy (VOL‑01)
• Presentation of the draft 2026 Library Budget
• Presentation of the 2026 Advocacy Plan
• Receipt of the 2026 Library Board meeting schedule

The Collingwood Public Library Board adopted its agenda and the minutes from the September 25 meeting. It approved the Statistical, Financial and Leadership Team reports. It approved the updated Programming Policy (OP‑06) and Volunteering Policy (VOL‑01). It received the 2026 Board meeting schedule for information.

• Adopted agenda (LIB-047-2025) – carried
• Adopted September 25 minutes (LIB-048-2025) – carried
• Approved Statistical, Financial and Leadership Team reports (LIB-049-2025) – carried
• Approved Programming Policy OP‑06 – carried
• Approved Volunteering Policy VOL‑01 – carried
• Received 2026 meeting schedule (LIB-051-2025) – carried

Committee of Adjustment

The Committee of Adjustment will consider four minor variances for property modifications and one consent to sever a residential lot. The agenda includes the adoption of previous minutes and the receipt of the 2026 meeting schedule.

• Minor Variance PLCIMA2025345 at 49 Gilpin Crescent
• Minor Variance PLCIMA2025365 at 207 Maple Street
• Minor Variance PLCAMI2025360 at 30 Third Street
• Consent PLBN2025246 at 33 Findlay Drive
• 2026 Property Standards Hearing / Committee of Adjustment Meeting Schedule

The Committee of Adjustment adopted its agenda and then approved three minor variance applications for 49 Gilpin Crescent, 207 Maple Street, and 30 Third Street, each subject to staff‑recommended conditions. It also provisionally granted a consent to create a new lot at 33 Findlay Drive, with conditions on a reference plan and cost recovery. The committee received the 2026 Property Standards Hearing schedule for its information and adjourned the meeting.

• Adopted agenda COA-044-2025 (carried)
• Approved Minor Variance PLCIMA2025345 for 49 Gilpin Crescent (carried)
• Approved Minor Variance PLCIMA2025365 for 207 Maple Street (carried)
• Approved Minor Variance PLCAMI2025360 for 30 Third Street (carried)
• Provisionally granted Consent PLBN2025246 for 33 Findlay Drive (carried)
• Received 2026 Property Standards Hearing schedule (carried)
• Adjourned meeting at 3:31 p.m. (carried)

Council - Committee of the Whole

The Council Committee of the Whole will review the agenda, approve minutes from the previous meeting, and consider motions regarding automated speed enforcement and Local Government Week. The meeting will also include a public meeting for a zoning by-law amendment at 780 Tenth Line.

• Public meeting for 780 Tenth Line (Linksview) zoning by-law amendment
• Motion to support Automated Speed Enforcement program
• Motion to support the Elect Respect pledge
• Approval of Council-Committee of the Whole minutes from October 6, 2025
• Q3 Investment Update report

The Council adopted a revised agenda that added a staff report on short‑term accommodation licensing. It approved the minutes and Committee of the Whole recommendations from the October 6 meeting. The Council carried a motion to work with the province on improving the Automated Speed Enforcement program and a resolution supporting the Elect Respect pledge for civil discourse.

• Adopted agenda amendment adding short‑term accommodation licensing staff report – carried
• Approved minutes of the October 6 Council‑Committee of the Whole meeting – carried
• Approved Committee of the Whole recommendations from October 6 – carried
• Received General Consent Agenda items (including traffic‑calming letter) – carried
• Motion to collaborate with Ontario on Automated Speed Enforcement program – carried
• Resolution supporting the Elect Respect pledge – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss updates on specific local sites and a multi-year strategic plan. The body will hold open forums regarding transportation, communication, and public spaces.

• Update on AAC feedback for Nip Spooner Park
• Accessible parking at Pine St. Municipal Parking Lot
• Service feedback for Chartwell Balmoral Retirement Community pathway
• Discussion on Train Trail benches
• Review of the 2026 Accessibility Advisory Committee meeting schedule

The Accessibility Advisory Committee adopted its October 16 agenda and the September 18 minutes. The committee received the 2026 meeting schedule for information and scheduled an election for Chair and Vice‑Chair at the November meeting. No substantive policy actions were taken.

• Adopted agenda (AAC-021-2025) – carried
• Adopted September 18 minutes (AAC-022-2025) – carried
• Received 2026 Accessibility Advisory Committee meeting schedule – carried
• Motion to hold Chair and Vice‑Chair elections at November meeting – carried

Collingwood OPP Detachment Board

The Collingwood OPP Detachment Board will adopt the agenda, receive the financial update and 2025 billing statement, and review the detachment board budget. It will also discuss recognition program enhancements, community safety metrics, and the long‑range action plan. Additional items include reports on policing, community observations, and farmer’s market feedback. The meeting will conclude with a closed‑session discussion of a personal matter and set dates for future meetings.

• Financial Update and 2025 Billing Statement – recommendation to receive
• Detachment Board Budget discussion, including cost increase question
• Recognition Program Enhancements (attachment provided)
• Long Range Action Plan discussion
• Farmer’s Market Results – feedback frames attachments

The Collingwood OPP Detachment Board adopted the meeting agenda with an added attachment. It approved the recommended changes to the recognition program, including new accessibility requirements and twice‑annual review of submissions. The board received the 2025 financial update and billing statement, and accepted the correspondence list. The next joint board meeting was scheduled for December 11, 2025.

• Adopted agenda (attachment added) – carried
• Approved recognition program changes – carried
• Received Financial Update and 2025 Billing Statement – carried
• Received Correspondence List – carried
• Approved in‑camera motions (minutes, recognition submissions, response times) – carried
• Adjourned meeting at 11:17 a.m. – carried

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board of Management is meeting to review financial statements and approve pending payments. The board will also receive reports from the General Manager and various advisory committees.

• Endorsement of Accounts Payable Vouchers in the amount of $40,302.18
• Acceptance of Financial Statement for the period ending September 30, 2025
• Review of Maintenance and Beautification Committee minutes
• Review of Improvement Committee minutes
• Review of Promotion Committee minutes

The Downtown Collingwood BIA Board accepted the financial statement for the period ending September 30, 2025 and endorsed accounts payable vouchers totaling $40,302.18. It received the minutes from the Maintenance & Beautification, Improvement, and Promotion advisory committees, as well as the General Manager’s monthly report. The board also adopted the 2026 meeting schedule.

• Accepted financial statement for period ending Sep 30, 2025 (carried)
• Endorsed accounts payable vouchers $40,302.18 (carried)
• Received Maintenance & Beautification Committee minutes (carried)
• Received Improvement Advisory Committee minutes (carried)
• Received Promotion Advisory Committee minutes (carried)
• Received General Manager monthly report (carried)
• Adopted 2026 board meeting schedule (carried)

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will discuss updates on capital projects and trail maintenance. The body is also reviewing a bike rack inventory and planning its 2026 meeting schedule.

• Review of Bike Racks Inventory
• September 2025 update on Trails and Active Transportation Capital Projects
• Remediation of 11th Line Trail and George Christie Nature Trails
• Land Use Agreement regarding the south end of Black Ash Trail
• Discussion on 2026 committee meeting schedule

The committee adopted its agenda and the September 11 meeting minutes. It passed a resolution requesting Town staff to prepare and submit a pre‑consultation application to the Nottawasaga Valley Conservation Authority for boardwalk expansion on Cranberry Marsh, with a committee representative included. The committee also received informational updates on capital projects and the 2026 meeting schedule, and agreed to finalize the bike‑rack inventory and develop an installation plan by next spring.

• Adopt agenda (CARRIED)
• Adopt September 11 minutes (CARRIED)
• Resolve to request NVCA pre‑consultation application for Cranberry Marsh boardwalk (CARRIED)
• Receive Trails and Active Transportation Capital Projects September 2025 update (CARRIED – information only)
• Receive 2026 committee meeting schedule (CARRIED – information only)
• Committee to finalize bike‑rack inventory and develop installation plan by next spring (agreed)

Council - Committee of the Whole

The Council will receive staff reports on the Development Approvals Process and Fees Review for proposed updates to building fees (P2025-23) and to planning and development engineering fees (P2025-24). It will direct staff to return with amended reports after public and stakeholder consultation no earlier than November 3, 2025. The Council will also consider a Development Charge Deferral Agreement with DNRN Holdings Inc for the site at 10045 Highway 26, deferring charges over 24 months with interest at 1% above the prescribed rate and accrued interest of $37,624.85. Additional items include adopting recent council minutes and moving into a Committee of the Whole session.

• Receive staff report P2025-23 on proposed update to building fees (Development Approvals Process).
• Receive staff report P2025-24 on proposed update to planning and development engineering fees.
• Approve Development Charge Deferral Agreement with DNRN Holdings Inc for 10045 Highway 26, deferring charges over 24 months with interest and $37,624.85 accrued interest.
• Adopt minutes from Council meetings held September 15 and September 22, 2025.
• Motion to move into Committee of the Whole session (Deputy Mayor Fryer).

Council adopted the meeting agenda with amendments. It received staff reports on proposed updates to building fees and to planning and development engineering fees, directing staff to return with amended reports after public consultation by Nov 3. The Committee of the Whole recommendations from the September 15 meeting, including the Oak Street Canal stormwater plan, were approved. Council authorized a development charge deferral agreement for the DNRN Holdings project at 10045 Highway 26, deferring charges over 24 months with interest.

• Adopted agenda with amendments (RES‑439‑2025) – carried
• Received Staff Report P2025‑23 on building fee updates; staff to report back by Nov 3 (RES‑440‑2025) – carried
• Received Staff Report P2025‑24 on planning & engineering fee updates; staff to report back by Nov 3 (RES‑441‑2025) – carried
• Approved September 15 Committee of the Whole recommendations (Oak Street Canal stormwater plan, etc.) (RES‑443‑2025) – carried
• Approved PRC2025‑05 Multi‑Use Recreation Feasibility Assessment next steps (RES‑444‑2025) – carried
• Approved minutes of September 15 and September 22 meetings (RES‑442‑2025) – carried
• Authorized Development Charge Deferral Agreement for 10045 Highway 26 (RES‑446‑2025) – carried
• Received General Consent Agenda (RES‑445‑2025) – carried

Collingwood Heritage Committee

The Collingwood Heritage Committee will adopt its agenda and the September 9, 2025 meeting minutes. It will receive for information a list of heritage permits issued since the last meeting, including addresses on Hurontario, Fourth, Saint Paul, and Ste. Marie Streets. The committee will also receive the 2026 Heritage Committee meeting schedule and discuss the Central Park Gates project.

• Adopt agenda as presented
• Adopt September 9, 2025 minutes
• Receive heritage permits list (e.g., 280 Hurontario St., 321 Hurontario St., 51 Hurontario St.)
• Receive 2026 Heritage Committee meeting schedule
• Discuss Central Park Gates

The Heritage Committee approved the nomination of 43 Hurontario Street and 328 Pine Street for a 2025 Heritage Award. It received a list of recent heritage permits for information. Repairs to the Central Park Gates were noted as included in the draft 2026 Parks budget for Council’s consideration.

• Nominated 43 Hurontario Street and 328 Pine Street for 2025 Heritage Award (carried)
• Adopted agenda HER-043-2025 (carried)
• Adopted minutes HER-044-2025 (carried)
• Received heritage permits list for information (carried)
• Noted Central Park Gates repairs added to draft 2026 Parks budget (informational)
• Received 2026 Heritage Committee meeting schedule for information (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review and decide on three minor variance applications. These requests seek relief from zoning bylaws regarding setbacks, lot continuity, and building height.

• Minor Variance PLCIMA2025282: Front yard setback relief for a mudroom addition at 65 Cedar Street
• Minor Variance PLCIMA2025302: Treating lands at 31 Huron Street as one contiguous lot
• Minor Variance PLCAMI2025314: Height relief for a detached additional residential unit at 236 Saint Paul Street

The Committee of Adjustment approved Minor Variance PLCIMA2025282 for 65 Cedar Street, Minor Variance PLCIMA2025302 for 31 Huron Street, and Minor Variance PLCAMI2025314 for 236 Saint Paul Street, each subject to conditions on the sketch plan and payment of review costs. The committee also agreed that Property Standards Hearings will begin at 1:00 p.m. in 2026, with the Committee of Adjustment starting at 3:00 p.m. or after the hearing. All approvals were carried without recorded opposition.

• Approved Minor Variance PLCIMA2025282 (65 Cedar St) with conditions on sketch plan and cost payment
• Approved Minor Variance PLCIMA2025302 (31 Huron St) with conditions on sketch plan and cost payment
• Approved Minor Variance PLCAMI2025314 (236 Saint Paul St) with conditions on sketch plan and cost payment
• Set Property Standards Hearings to start at 1:00 p.m. in 2026
• Set Committee of Adjustment start time to 3:00 p.m. or after Property Standards Hearing

Collingwood Public Library Board

The Collingwood Public Library Board will adopt its agenda and minutes, approve several reports, and adopt a new Filming and Photography policy. It will also approve the 2026 Fees and Charges. The Board authorizes up to $5,000 from its General Reserves to fund a feasibility assessment for a multi‑use recreational facility, directing staff to work with municipal partners and evaluate potential sites.

• Approve Filming and Photography policy (OP‑17)
• Approve 2026 Fees and Charges
• Approve Statistical, Capital Financial, Operating Financial, and Leadership Team reports
• Authorize up to $5,000 from Library General Reserves for MURF feasibility study and related professional services
• Adopt agenda and minutes from previous meetings

The board adopted the agenda and minutes, approved the statistical, capital, operating and leadership reports, and passed a revised Filming and Photography policy that requires explicit consent before recording patrons. It also approved the 2026 fee schedule, setting the non‑resident membership price at $99 for October 2025, and authorized $5,000 for the Multi‑Use Recreation Feasibility study. The board recognized a member’s repeated absences and directed staff to report on options for the Book Vending Machine funds.

• Adopted agenda (LIB-037-2025) – CARRIED
• Adopted June 26 minutes (LIB-038-2025 & LIB-039-2025) – CARRIED
• Approved statistical, capital, operating and leadership reports (LIB-040-2025) – CARRIED
• Approved Filming and Photography policy amendment (LIB-041-2025) – CARRIED
• Approved 2026 Fees and Charges, setting non‑resident membership at $99 (LIB-042-2025) – CARRIED
• Approved staff to advertise non‑resident membership price (LIB-043-2025) – CARRIED
• Approved MURF next steps, authorizing up to $5,000 from reserves (LIB-044-2025) – CARRIED
• Directed staff to prepare report on Book Vending Machine fund options (LIB-046-2025) – CARRIED

Council

The agenda consists primarily of procedural items and a closed session. Council will meet in-camera to discuss municipal servicing negotiations and fire training.

• In-camera discussion regarding Municipal Servicing Negotiations
• In-camera discussion regarding Fire Training

The council adopted the September 22 agenda as presented. It approved an in‑camera session to discuss solicitor‑client privileged matters and related negotiations. The council then rose from the closed session and adjourned the meeting at 4:32 p.m.

• Adopt agenda (carried)
• Approve in‑camera session (carried)
• Rise from in‑camera session (carried)
• Adjourn meeting (carried)

Museum Advisory Committee

The Museum Advisory Committee will meet to review the Supervisor's Report and a recommended list of new artifact donations. The committee will also discuss the Museum Master Plan and membership sub-committee updates.

• Acceptance of the Recommended List of New Donations
• Museum Master Plan Update
• Supervisor's Report from Melissa Shaw
• Membership Sub-Committee update by Bob MacNair and Joanne Edwards
• Review of upcoming programming including Haunted Walking Tours and Great Northern Exhibition

The Museum Advisory Committee adopted the meeting agenda as presented. The minutes from the July 25, 2025 meeting were approved electronically. The Committee accepted the Supervisor’s Report and the recommended list of new donations. The meeting was adjourned at 11:17 a.m.

• Adopted agenda (MAC-021-2025) – carried
• Approved July 25 minutes – carried
• Accepted Supervisor’s Report – carried
• Accepted recommended list of new donations – carried
• Adjourned meeting – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt the meeting agenda and the July 17, 2025 minutes. It will discuss business arising from the previous meeting, including updates from the Multi‑Year Accessibility Plan consultant and 2026 goals. The committee will receive several reports, such as the 2025 Ministry Compliance Report and the Multi‑Year Accessibility Plan status. Additional discussion will cover public‑space pilots, trail closures, and other strategic focus areas.

• Adopt agenda (Item 2)
• Adopt July 17, 2025 minutes (Item 4)
• Business arising – Multi‑Year Accessibility Plan consultant update (Item 7.1)
• 2025 Multi‑Year Accessibility Plan Status Report (Item 8.2)
• Other Business – public‑spaces pilot and trail closure discussion (Item 9.1.3)

The Accessibility Advisory Committee adopted its agenda (AAC-019-2025) and adopted the minutes from the July 17, 2025 meeting (AAC-020-2025). The meeting was adjourned at 3:11 p.m. and the next meeting is scheduled for October 16, 2025. No other substantive decisions were recorded.

• Adopted agenda (AAC-019-2025) – carried
• Adopted minutes from July 17, 2025 (AAC-020-2025) – carried
• Adjourned meeting at 3:11 p.m. – carried

Council - Committee of the Whole

The Committee of the Whole will consider a zoning by-law amendment for a 30-unit apartment building on Birch Street and resolutions regarding the Greenbelt Plan and a staff report on the provincial back-to-work mandate.

• 29-45 Birch Street zoning by-law amendment for 30-unit apartment building
• Resolution to support Greenbelt Plan expansion and protection
• Resolution to waive fees for Collingwood Hockey Faceoffs Against Hunger
• Request for staff report on provincial back-to-work mandate
• Multi-use recreation feasibility assessment next steps

The Council adopted the amended agenda and approved the minutes from September 3 and 8, 2025. It approved the General Consent Agenda items. A resolution was passed for the Council to participate in exploring opportunities to expand and strengthen Greenbelt protections. The Council also waived rental and parking fees for the Collingwood Hockey Faceoffs Against Hunger charity event.

• Adopted agenda (amended) – carried
• Approved September 3 and September 8 minutes – carried
• Approved Committee of the Whole recommendations – carried
• Approved General Consent Agenda items – carried
• Resolution to explore expanding Greenbelt protections – carried
• Waived ice, hall, and parking fees for charity hockey event – carried

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board of Management will accept the September financial statement for the period ending August 31, 2025 and endorse accounts payable vouchers totaling $47,012.11. It will also receive the minutes from the Maintenance, Improvement and Promotion Advisory Committees, as well as the General Manager’s monthly report. Additional discussion items include the BIA strategic and action plan mid‑year review, a boundary expansion proposal, and the Gateway Centre project.

• Endorse accounts payable vouchers for the period up to September 11 2025 in the amount of $47,012.11
• Accept the financial statement for the period ending August 31 2025
• Receive Maintenance Advisory Committee minutes
• Receive Improvement Advisory Committee minutes
• Discuss BIA strategic and action plan – mid‑year review

The Board accepted the financial statement for the period ending August 31 2025 and endorsed accounts payable vouchers totaling $47,012.11. It approved the recommended expansion of the BIA boundary and directed the General Manager to present it to Council. Minutes from the Maintenance, Improvement, and Promotion Advisory Committees were received as presented. No decisions were made on the Gateway Centre project because quorum was lost.

• Adopted agenda BIA-076-2025 (Carried)
• Accepted financial statement for period ending Aug 31 2025 (BIA-077-2025, Carried)
• Endorsed accounts payable vouchers of $47,012.11 (BIA-078-2025, Carried)
• Received minutes of Maintenance Advisory Committee (BIA-079-2025, Carried)
• Received minutes of Improvement Advisory Committee (BIA-080-2025, Carried)
• Received minutes of Promotion Advisory Committee (BIA-081-2025, Carried)
• Approved BIA boundary expansion and tasked GM to present to Council (BIA-082-2025, Carried)
• Adjourned meeting at 9:52 a.m. (Carried)

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee is meeting to discuss trail maintenance, construction updates, and infrastructure needs. The body will review trail remediation logs and discuss land access for trail improvements.

• Review of trail remediation log and reporting process for trail hazards
• Construction updates for Cranberry Marsh Boardwalk and detours at Mountain Road, Ontario Street, and the water treatment plant
• Discussion on land access for trails at High St. and Campbell St.
• Update on locations for additional bike racks throughout the Town
• Review of 2025 priorities spreadsheet

The Trails and Active Transportation Advisory Committee adopted the agenda (TRA-018-2025) and the minutes from the July 10 meeting (TRA-019-2025). Both items were carried without opposition. The meeting was then adjourned at 4:22 p.m.

• Adopted agenda (TRA-018-2025) – carried
• Adopted minutes (TRA-019-2025) – carried
• Adjourned meeting at 4:22 p.m. – carried

Collingwood Heritage Committee

The committee will vote on a recommendation to approve Heritage Permit application PLHP2025278 for 38 Saint Paul Street, which includes new gable and cladding work. It will also recommend a 2025 heritage grant for 15 Hurontario Street. Additional items include a list of heritage permits issued since the last meeting and updates on the Victoria Annex By‑law amendment and the 2025 Heritage Award nominations.

• Recommendation to approve Heritage Permit PLHP2025278 – 38 Saint Paul Street (new first storey gable, wood shingles, siding, cornice restoration)
• Recommendation to approve 2025 heritage grant for 15 Hurontario Street
• Receipt of Heritage Permits list: PLHP2025262 – 162 Ste. Marie Street (new windows, concrete block staining/painting) and PLHP2025266 – 47 Fourth Street East (wood window restoration, porch alterations)
• Staff updates on Victoria Annex By‑law amendment and Insurance Workshop Survey
• 2025 Heritage Award nominations

The Collingwood Heritage Committee recommended and approved the heritage permit (PLHP2025278) for 38 Saint Paul Street with specific cladding and restoration conditions. It also approved a 2025 heritage grant for 15 Hurontario Street. The committee received a list of heritage permits issued since the last meeting for information. No other substantive decisions were recorded.

• Approved heritage permit PLHP2025278 for 38 Saint Paul Street (CARRIED)
• Approved 2025 heritage grant for 15 Hurontario Street (CARRIED)
• Received heritage permits list (PLHP2025262, PLHP2025266, PLHP2025281) for information (CARRIED)
• Adopted agenda with addition of October 1 workshop discussion (CARRIED)
• Adopted minutes from August 7, 2025 meeting (CARRIED)
• Adopted recommendation to add photo inventory update as standing agenda item (CARRIED)
• Adjourned meeting at 11:39 a.m. (CARRIED)

Council

The Council will open with the national anthem, adopt the agenda, and record any pecuniary interests. An in‑camera session will be held to discuss updates on the municipal water provision agreement, municipal services negotiations, the Poplar Health and Wellness Village development agreement, the Huntingwood East OLT appeal, and the CAO performance appraisal process. After rising from the closed session, the Council will consider Confirmatory By‑law No. 2025‑072 to formally confirm the meeting proceedings before adjourning.

• Municipal Water Provision Agreement Negotiation Update (in‑camera)
• Municipal Services Negotiations (in‑camera)
• Update to Poplar Health and Wellness Village Development Agreement (in‑camera)
• Huntingwood East OLT Appeal Update (in‑camera)
• Confirmatory By‑law No. 2025‑072 to confirm the meeting

The Council adopted the September 8 agenda and approved proceeding in‑camera. After a brief rise, the Council returned to open session, enacted By‑law No. 2025‑072 to confirm the meeting proceedings, and then adjourned at 5:41 p.m.

• Adopted agenda (carried)
• Approved in‑camera session (carried)
• Rose from in‑camera session (carried)
• Enacted By‑law No. 2025‑072 to confirm meeting proceedings (carried)
• Adjourned meeting at 5:41 p.m. (carried)

Council - Committee of the Whole

The Council approved a motion directing staff to explore the north portion of the municipally‑owned Collingwood Museum property at 45 Saint Paul Street as a potential arts centre site, authorizing up to $20,000 from the Arts Centre Reserve for consulting services. Staff must report back on the site’s viability and refined costs by October 20, 2025. The meeting also approved the 2024 Audited Financial Statements, waived a $30,000 parkland dedication fee for the Georgian Triangle Humane Society development, and authorized a study of a town‑wide drive‑through prohibition with a budget limit of $7,500.

• Motion to explore arts centre location at 45 Saint Paul Street, authorize up to $20,000 consulting spend
• Approval of 2024 Audited Financial Statements presented by Baker Tilly
• Waiver of one‑time $30,000 parkland dedication fee for the GTHS Development Project
• Analysis of a town‑wide drive‑through prohibition, budget cap $7,500 from the 2025 Development Management Budget
• By‑law No. 2025‑70 to appoint an (Acting) Deputy Clerk

The Council approved a one‑time $30,000 waiver of the parkland dedication fee for the Georgian Triangle Humane Society development. It also adopted a by‑law to appoint an Acting Deputy Clerk and approved the Committee of the Whole recommendations from July 28, 2025. A resolution was passed requesting staff to consider 84 Hurontario Street as a public open space and to allocate funds for that study in the 2026 budget. All motions were carried without recorded vote tallies.

• Waived $30,000 parkland dedication fee for Georgian Triangle Humane Society project (CARRIED)
• Adopted by‑law no. 2025‑70 to appoint Acting Deputy Clerk (CARRIED)
• Approved Committee of the Whole recommendations from July 28 2025, including safety plan, asset management report, and project updates (CARRIED)
• Approved resolution requesting staff to consider 84 Hurontario Street as public open space and allocate budget funds for 2026 (CARRIED)
• Adopted the Council‑Committee of the Whole agenda with added items (CARRIED)
• Approved minutes of the July 28, 2025 Council‑Committee of the Whole meeting (CARRIED)
• Accepted the General Consent Agenda items (CARRIED)
• Adopted the resolution to waive the $30,000 fee (CARRIED)

Collingwood Heritage Committee

The Collingwood Heritage Committee is meeting to review and recommend approval for three heritage permit applications. These requests involve exterior modifications to properties on Ste. Marie Street, Elgin Street, and Fourth Street East.

• 162 Ste. Marie Street: Proposed vinyl windows and concrete block painting (PLHP2025262)
• 35 Elgin Street: Proposed detached garage with accessory residential unit (PLHP2025281)
• 47 Fourth Street East: Proposed porch alterations, concrete block staining, and window/wood restoration (PLHP2025266)
• Review of 6 recently issued heritage permits, including a skating rink pavilion at 250 Hume Street

The Heritage Committee approved recommendations to issue heritage permits for new vinyl windows at 162 Ste. Marie Street, a detached accessory building at 35 Elgin Street (with conditions), and porch alterations at 47 Fourth Street East. The committee also accepted the Heritage Permits List for information purposes and set a masonry workshop for October 1, 2025. All motions were carried.

• Recommend approval of Heritage Permit PLHP2025262 (new vinyl windows) – CARRIED
• Recommend approval of Heritage Permit PLHP2025281 (detached accessory building) with conditions – CARRIED
• Recommend approval of Heritage Permit PLHP2025266 (porch alterations) – CARRIED
• Receive Heritage Permits List for information purposes – CARRIED
• Schedule Masonry Workshop for October 1, 2025, 6:00–8:00 p.m. – CARRIED

Council - Committee of the Whole

The Council‑Committee of the Whole will review and vote on Official Plan and Zoning By‑law amendments for the 869 Hurontario St/7564 Poplar Sideroad site, allowing a mixed‑use development with up to 165 residential units and eight commercial buildings. The meeting also includes adoption of previous minutes, several by‑law enactments, and approval of an $8,000 budget addition for Findlay Drive traffic‑calming improvements.

• Official Plan & Zoning By‑law Amendments for 869 Hurontario St/7564 Poplar Sideroad (The Gateway Centre) – mixed‑use development up to 165 dwelling units and eight commercial buildings
• By‑law No. 2025‑065 – Summitview Phase 3 zoning amendment for 7914 Poplar Sideroad
• By‑law No. 2025‑066 – Victoria Annex Heritage Designation amendment
• By‑law No. 2025‑067 – Alternative Voting Method for the 2026 municipal election
• Approval of $8,000 addition to the 2026 operational budget for Findlay Drive traffic‑calming and cycling improvements

The Council adopted the amended agenda and forwarded a speed‑reduction request to consultants. It approved interim traffic‑calming improvements on Findlay Drive and added $8,000 to the 2026 operational budget. Minutes and the July 14 Committee of the Whole recommendations were adopted. Four by‑laws were enacted, including a zoning amendment for 7914 Poplar Sideroad (Summitview Phase 3).

• Adopted agenda (RES‑346‑2025) – carried
• Forwarded speed‑reduction request to Master Mobility Transportation Plan consultants (RES‑347‑2025) – carried
• Approved Findlay Drive interim traffic‑calming improvements and $8,000 budget addition (RES‑350‑2025) – carried
• Adopted Council‑Committee of the Whole minutes (RES‑348‑2025) – carried
• Approved July 14 Committee of the Whole recommendations (RES‑349‑2025) – carried
• Enacted By‑law No. 2025‑065 – zoning amendment for 7914 Poplar Sideroad (Summitview Phase 3) – carried
• Enacted By‑law No. 2025‑066 – Victoria Annex heritage designation amendment – carried
• Enacted By‑law No. 2025‑067 – alternative voting method for 2026 election – carried

Museum Advisory Committee

The Museum Advisory Committee will meet to review the MasterPlan development exercise led by Chantale Gagnon. The committee will examine SWOT results, community survey summaries, and the planning process for identifying goals and objectives.

• Review of SWOT results and community survey summaries
• Discussion on MasterPlan goals, objectives, and action items

The Museum Advisory Committee adopted the meeting agenda as presented. The minutes from the June 19, 2025 meeting were approved electronically and forwarded to Council. The meeting was adjourned at 5:34 p.m. The next meeting is scheduled for September 18, 2025.

• Adopted agenda (carried)
• Approved June 19, 2025 minutes electronically (carried)
• Adjourned meeting at 5:34 p.m. (carried)

Council

The Town of Collingwood Council will adopt the agenda as presented. It will hold an in‑camera session to discuss board applications, downtown parking opportunities, and approve the in‑camera minutes. The meeting will conclude with the enactment of By‑law No. 2025‑064 to confirm the regular council meeting.

• Adopt agenda as presented
• In‑camera discussion of board applications
• In‑camera discussion of downtown parking opportunities
• Approval of in‑camera minutes
• Pass Confirmatory By‑law No. 2025‑064

The Council adopted the July 21, 2025 agenda (RES-342-2025). It approved proceeding in‑camera to discuss personal matters, land acquisition, and negotiation instructions (RES-343-2025). The Council then rose from the in‑camera session (RES-344-2025) and enacted By‑law No. 2025‑064 to confirm the meeting proceedings (RES-345-2025). The meeting was adjourned at 3:10 p.m.

• Adopted agenda (RES-342-2025) – carried
• Approved in‑camera session on personal, land, and negotiation matters (RES-343-2025) – carried
• Rose from in‑camera session (RES-344-2025) – carried
• Enacted confirmatory By‑law No. 2025‑064 (RES-345-2025) – carried
• Adjourned meeting at 3:10 p.m. – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the May 15, 2025 meeting. It will vote to approve the Draft 2026 Goals and Objectives and forward the document to Legislative Services for budget consideration. The committee will also discuss the Multi‑Year Strategic Plan focus areas and review a staff report on proposed voting methods for the 2026 municipal election.

• Adopt the meeting agenda as presented
• Adopt the May 15, 2025 Accessibility Advisory Committee minutes
• Approve the Draft 2026 Goals and Objectives and forward to Legislative Services
• Review Multi‑Year Strategic Plan focus areas: transportation, communications, public spaces
• Consider staff report on proposed voting methods for the 2026 municipal election

The Accessibility Advisory Committee adopted its agenda and the minutes from the May 15 meeting. It approved the Draft 2026 Goals and Objectives and directed that the document be forwarded to Legislative Services for budget consideration. The committee also agreed to provide a letter of support for a Town or Library submission to the EASE grant and to use the 2025 Accessibility budget to purchase picture exchange communication system software and staff training.

• Adopted agenda (AAC-014-2025) – carried
• Adopted May 15 minutes (AAC-015-2025) – carried
• Approved Draft 2026 Goals and Objectives and forwarding to Legislative Services (AAC-016-2025) – carried
• Approved putting forward a letter of support for an EASE grant submission (AAC-017-2025) – carried
• Approved using 2025 Accessibility budget to purchase picture exchange communication system software and staff training (AAC-018-2025) – carried

Collingwood OPP Detachment Board

The Collingwood OPP Detachment Board will adopt its agenda and approve minutes from recent meetings. It will approve the Memorandum of Understanding with the Town, the Respectful Workplace Policy, and By‑law No. OPP‑2025‑001 that officially names the board. The board will receive the financial update and 2025 billing statement, and it will approve the draft 2026 operating budget estimates.

• Approve MOU between the Board and the Town of Collingwood
• Approve Respectful Workplace Policy
• Enact By‑law No. OPP‑2025‑001 to name the Collingwood OPP Detachment Board
• Receive Financial Update and 2025 Billing Statement
• Approve 2026 Detachment Board operating budget estimates

The Collingwood OPP Detachment Board adopted its agenda and prior minutes, approved the Memorandum of Understanding with the Town, and adopted a Respectful Workplace Policy. It enacted By‑law No. OPP‑2025‑001 to officially name the board and approved the 2026 operating cost estimates. The board also received the financial update, correspondence list, and authorized an in‑camera session. All motions were carried.

• Adopted agenda (OPP-015-2025) – CARRIED
• Adopted minutes from May 9, June 18 (OPP-016-2025) – CARRIED
• Approved MOU between Town of Collingwood and Board (OPP-017-2025) – CARRIED
• Approved Respectful Workplace Policy (OPP-018-2025) – CARRIED
• Enacted By‑law No. OPP-2025-001 to name the Detachment Board – CARRIED
• Approved 2026 operating cost estimates (OPP-021-2025) – CARRIED
• Received correspondence list (OPP-022-2025) – CARRIED
• Authorized in‑camera session (OPP-023-2025) – CARRIED

Joint Special Council

The joint council of The Blue Mountains and Collingwood will hear the Multi‑Use Recreation Feasibility Assessment results for the Colliers project. Council will consider a confirmatory by‑law to record the proceedings of this special meeting. The agenda will be adopted with an appendix for the assessment. The meeting will conclude with adjournment.

• Adoption of the agenda with appendix for Item 5.1 Multi‑Use Recreation Feasibility Assessment results
• Presentation of the Multi‑Use Recreation Feasibility Assessment (MURFA) Report and supporting appendices
• Confirmatory By‑law No. 2025‑XXX for the Town of Collingwood to confirm the meeting proceedings
• Confirmatory By‑law No. 2025‑XXX for the Town of The Blue Mountains to confirm the meeting proceedings
• Declarations of pecuniary interest by council members

Council - Committee of the Whole

The Council‑Committee of the Whole will enact By‑law No. 2025-060 to update the town's Parking By‑law and adopt By‑law No. 2025-061 to amend the Noise Control By‑law. It will also pass By‑law No. 2025-059 to remove the Holding Zone Symbol for 135 Sanford Fleming Drive. A zoning amendment and draft subdivision plan for 7914 Poplar Sideroad (Summitview Phase 3) will be approved, and $8,000 will be allocated for Findlay Drive traffic‑calming and cycling interim improvements.

• Adopt By‑law No. 2025-060 – updated Parking By‑law
• Adopt By‑law No. 2025-061 – amendment to Noise Control By‑law
• Adopt By‑law No. 2025-059 – removal of Holding Zone Symbol for 135 Sanford Fleming Drive
• Approve zoning amendment and draft subdivision plan for 7914 Poplar Sideroad (Summitview Phase 3)
• Allocate $8,000 for Findlay Drive traffic‑calming and cycling interim improvements

The Council approved three new by‑laws covering a holding‑zone removal, an updated parking by‑law and a noise‑control amendment. It directed a Downtown Parking Study to be completed in 2026 and received the Arts Centre staff report. Two motions on the Arts Centre – referring costs to the long‑term financial plan and committing $420,000 for fundraising – were both defeated by a 4‑4 vote.

• Enacted By-law No. 2025-059 to remove Holding Zone Symbol for 135 Sanford Fleming Drive (carried)
• Enacted By-law No. 2025-060 to update the Parking By-law (carried)
• Enacted By-law No. 2025-061 to amend the Noise Control By-law (carried)
• Resolved to complete a Downtown Parking Study in 2026 with preliminary costing (carried)
• Resolved to receive Staff Report PRC2025-04 Arts Centre Proposal Next Steps (carried)
• Motion to refer Arts Centre project costs to the Long Term Strategic Financial Plan – defeated 4‑4 (1 abstention)
• Resolution to commit $420,000 for Arts Centre fundraising and staff – defeated 4‑4 (1 conflict)
• Approved Committee of the Whole recommendations including updated Comprehensive Parking By‑law, Noise Control amendment and request for additional fire‑apparatus funds (carried)

Downtown Collingwood BIA Board of Management

The Collingwood Downtown BIA Board of Management is meeting to review financial statements and committee reports. The board will consider endorsing payments for invoices totaling $55,064.85.

• Endorsement of Accounts Payable Vouchers in the amount of $55,064.85
• Acceptance of Financial Statement for the period ending June 30, 2025
• Deputation from Prerna Sharma, Manager Economic Development, Town of Collingwood
• Receipt of minutes from Maintenance and Beautification, Improvement, and Promotion committees

The board accepted the financial statement for the period ending June 30, 2025 and endorsed accounts payable vouchers totaling $55,064.85. It declined a $5,000 sponsorship request for the Collingwood 10K event. The board also asked Council to designate 84 Hurontario Street as a public open space and allocate funds for it in the 2026 budget.

• Accepted Financial Statement for period ending June 30, 2025 (carried)
• Endorsed Accounts Payable Vouchers up to July 10, 2025 for $55,064.85 (carried)
• Received minutes of the Maintenance and Beautification Advisory Committee (carried)
• Received minutes of the Improvement Advisory Committee (carried)
• Received minutes of the Promotion Advisory Committee (carried)
• Declined to sponsor Collingwood 10K event, rejecting $5,000 request (carried)
• Requested Council designate 84 Hurontario Street as public open space and allocate 2026 budget funds (carried)

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will adopt its agenda and minutes, then consider business arising from the previous meeting. A key item is the approval of the Draft 2026 Goals and Objectives, which will be forwarded to Legislative Services for inclusion in the municipal budget. The committee will also receive updates on trail hazard reporting, fundraising questions for merchant providers, and trail counters. Reports will cover construction, maintenance, Hwy 26 and Balsam/Harbour Street recommendations, and the Safe Streets Collingwood speed‑limit project.

• Approve Draft 2026 Goals and Objectives and forward to Legislative Services for budget consideration
• Update on reporting trail hazards and Service Collingwood QR code signs on trails
• Fundraising update on questions to Town Staff regarding merchant providers
• Report on Hwy 26 and Balsam/Harbour Street recommendations (see 7.3 TATAC Hwy 26 Balsam Harbour.pdf)
• Safe Streets Collingwood Speed Limit Project (see 7.4 Safe Streets Collingwood.pdf)

The committee adopted its agenda and the minutes from the June 12 meeting. It approved the Draft 2026 Goals and Objectives, directing the document to Legislative Services for council consideration. Members agreed to proceed with volunteer construction of a 10 × 10‑ft boardwalk extension at the Marsh Boardwalk. The next scheduled meeting on August 14 was cancelled, moving the next meeting to September 11.

• Agenda adoption (TRA-014-2025) carried
• Minutes adoption (TRA-015-2025) carried
• Approved Draft 2026 Goals and Objectives (TRA-016-2025) carried
• Approved volunteer construction of 10x10’ boardwalk extension carried
• Cancelled August 14 meeting; next meeting set for September 11 (TRA-017-2025) carried

Council

The Town of Collingwood Council will hold an in-camera session to discuss downtown parking opportunities and potential facility partnerships before returning to open session to confirm the meeting's proceedings.

• In-camera session to discuss downtown parking opportunities
• In-camera session to discuss potential facility partnerships
• Confirmatory by-law to confirm proceedings of the July 7, 2025 meeting

The council adopted the July 7 agenda, approved an in‑camera session to discuss land acquisition matters, rose back to open session, enacted a confirmatory by‑law for the meeting, and adjourned. All motions were carried.

• Adopted agenda (carried)
• Approved in‑camera session on land acquisition (carried)
• Returned from in‑camera to open session (carried)
• Enacted confirmatory by‑law No. 2025‑058 (carried)
• Adjourned meeting at 3:56 p.m. (carried)

Collingwood Heritage Committee

The Collingwood Heritage Committee will adopt its agenda and minutes, review a 2010 evaluation report for 458 Ste. Marie Street, and recommend approval of Heritage Permit Application PLHP2025223 for a new gable roof and elevation changes at 32 Simcoe Street. The committee will also receive a list of heritage permits issued since the last meeting, discuss Central Park Gates, and acknowledge a memo on Collingwood Grain Terminals maintenance. Additional items include volunteer updates, reports, and scheduling of future meetings.

• Recommendation to approve Heritage Permit PLHP2025223 for new gable roof and north/west elevation alterations at 32 Simcoe Street
• Presentation of 2010 Evaluation Report for 458 Ste. Marie Street (information only)
• Heritage permits issued since last meeting: PLHP2025155 (265 Pine Street), PLHP2025184 (1 Hume Street), PLHP2025225 (106 Saint Paul Street)
• Discussion of Central Park Gates
• Receipt of memo on Collingwood Grain Terminals maintenance and review of committee recommendations

The Collingwood Heritage Committee recommended and approved Heritage Permit Application PLHP2025223 for a new gable roof and elevation changes at 32 Simcoe Street, with five specific conditions. The committee also supported staff outreach to the owners of 458 Ste. Marie Street to seek their backing for a possible heritage designation. A list of recent heritage permits was received for information, and the June 5 meeting minutes were approved.

• Approved Heritage Permit PLHP2025223 for 32 Simcoe Street (carried)
• Supported outreach to owners of 458 Ste. Marie Street for heritage designation (carried)
• Received heritage permits list for information (carried)
• Adopted agenda HER-029-2025 (carried)
• Approved minutes from June 5, 2025 meeting (carried)
• Accepted correspondence on Collingwood Grain Terminals (carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee will meet to conduct an appeal hearing. The committee is reviewing a Property Standards Order to Comply dated April 15, 2025.

• Appeal hearing for Order No. CE20250437 regarding 54 Stanley Street

The committee adopted the agenda (PSA-001-2025). It confirmed Property Standards Order No. CE20250437 for 54 Stanley Street and extended the compliance date to October 31, 2025. The meeting was adjourned at 3:44 p.m.

• Adopted agenda PSA-001-2025 (carried)
• Confirmed Property Standards Order No. CE20250437 and extended compliance date to Oct 31 2025 (carried)
• Adjourned meeting at 3:44 p.m. (carried)
• No new business was presented

Collingwood Public Library Board

The Collingwood Public Library Board will consider and approve several reports, including the draft audited financial statements for 2024 and statistical, capital, operating, and leadership reports. The board will also vote to adopt two new policies on Internet Services and Technology Use and on Artificial Intelligence. Additionally, the board will approve draft 2026 goals and objectives, including budget considerations, and forward them to Legislative Services.

• Approve draft audited financial statements dated December 31, 2024
• Approve statistical, capital, operating, and leadership reports
• Approve Internet Services and Technology Use policy (OP‑20)
• Approve Artificial Intelligence policy (OP‑23)
• Approve Draft 2026 Goals and Objectives with budget considerations and forward to Legislative Services

The Collingwood Public Library Board approved the Internet Services and Technology Use policy and the Artificial Intelligence policy. It also approved the draft audited financial statements for 2024, the 2026 Draft Goals and Objectives, and the library’s statistical, capital, operating and leadership reports. The board proceeded in‑camera to discuss the CEO’s mid‑year performance assessment before returning to the public session.

• Approved agenda amendment adding Human Services Navigator Statistical Report (LIB-029-2025)
• Approved adoption of May 22, 2025 minutes (LIB-030-2025)
• Approved draft audited financial statements dated Dec 31 2024 (LIB-031-2025)
• Approved statistical, capital financial, operating financial and leadership team reports (LIB-032-2025)
• Approved Internet Services and Technology Use policy (OP‑20) and Artificial Intelligence policy (OP‑23) (LIB-033-2025)
• Approved Draft 2026 Goals and Objectives and forwarded to Legislative Services (LIB-034-2025)
• Approved proceeding in‑camera to discuss CEO mid‑year performance assessment (LIB-035-2025)
• Approved rising from in‑camera to return to public session (LIB-036-2025)

Committee of Adjustment

The Committee of Adjustment will review four applications for minor variances to zoning rules, including a proposed group dwelling on Highway 26 and garages on Hickory and Third Streets. The committee will also discuss its 2026 goals and budget considerations.

• Minor variance for attached garage at 143 Hickory Street
• Minor variance for porch at 135 Third Street
• Minor variance for open-air pavilion at 250 Hume Street
• Minor variance for group dwelling at 11283 Highway 26
• Discussion of 2026 goals and budget considerations

The Committee of Adjustment adopted its agenda and approved four minor variance requests for properties at 143 Hickory Street, 135 Third Street, 250 Hume Street, and 11283 Highway 26, each with conditions. It also adopted the Draft 2026 Goals and Objectives for the Committee and Property Standards Appeal Committee. An update from the OACA Conference was deferred to the next meeting.

• Adopted agenda (COA-034-2025) – CARRIED
• Approved Minor Variance PLCIMA2025017 for 143 Hickory Street – CARRIED
• Approved Minor Variance PLCIMA2025183 for 135 Third Street – CARRIED
• Approved Minor Variance PLCIMA2025224 for 250 Hume Street – CARRIED
• Approved Minor Variance PLCAMI2025168 for 11283 Highway 26 – CARRIED
• Approved Draft 2026 Goals and Objectives (COA-039-2025) – CARRIED
• Deferred Update from the OACA Conference to next meeting – DEFERRED

Council - Committee of the Whole

The Town of Collingwood Council is reviewing next steps for an Arts Centre, including project scope and location. The body is also considering updates to parking and noise by-laws and funding for fire equipment.

• Proposal to advance Arts Centre project to grant-readiness with an upset limit of $5.0M
• Request for $220,000 in additional capital funds for a replacement fire pumper/rescue apparatus
• Proposed Updated Comprehensive Parking By-law
• Proposed Noise Control By-law amendment to By-law No. 2018-032
• Motion to facilitate a regional meeting to re-start programming at John Di Poce South Georgian Bay Campus

The Council adopted the amended agenda and approved the minutes from the June 9 and June 16 meetings. It approved the Committee of Whole recommendations from June 9, the General Consent Agenda, and consented to County of Simcoe By‑law 7119‑25 changing County Council composition. The Staff Report on the Arts Centre proposal was received and the Council endorsed the Arts Centre project scope. A motion to move into Committee of the Whole was carried.

• Adopted agenda (amended) – carried
• Approved June 9 and June 16 Council minutes – carried
• Approved Committee of Whole recommendations from June 9 – carried
• Consented to County of Simcoe By‑law 7119‑25 – carried
• Approved General Consent Agenda – carried
• Received Staff Report PRC2025‑04 Arts Centre Proposal – carried
• Endorsed Arts Centre project scope – carried
• Moved into Committee of the Whole – carried

Museum Advisory Committee

The Collingwood Museum Advisory Committee will consider several reports and updates, including the 2024 Annual Report and the Supervisor's Report. It will vote on the Draft 2026 Goals and Objectives, which include identified budget considerations. The meeting also includes discussion of community survey results and upcoming museum events.

• 9.2 Draft 2026 Goals and Objectives – approval and forwarding to Legislative Services for budget consideration
• 9.1 Collingwood Museum 2024 Annual Report – acceptance as presented
• 7.1 Supervisor's Report – acceptance as presented
• 7.2 Upcoming events and programming (e.g., History Exposed exhibit, Children’s summer programs, Historic Places Days)
• 9.3 Community Survey Preliminary Results – presentation of 117 completed surveys and other interaction metrics

The Museum Advisory Committee adopted the meeting agenda and accepted the Supervisor’s Report. It approved amendments to the 2024 Collingwood Museum Annual Report and agreed to forward the report to Council. The Committee also approved the Draft 2026 Goals and Objectives and directed that the document be sent to Legislative Services for budget consideration. The meeting was adjourned at 11:44 a.m.

• Adopted agenda (MUS-016-2025) – CARRIED
• Accepted Supervisor’s Report (MAC-017-2025) – CARRIED
• Approved amendments to 2024 Annual Report and forwarded to Council (MAC-018-2025) – CARRIED
• Approved Draft 2026 Goals and Objectives and forwarded to Legislative Services (MAC-019-2025) – CARRIED
• Approved minutes of May 15, 2025 meeting – approved electronically
• Adjourned meeting – CARRIED

Collingwood OPP Detachment Board

The Collingwood OPP Detachment Board will adopt its agenda, record any pecuniary interest declarations, and vote to approve its Annual Report to Council for June 2025. The board will also review a draft OPP Detachment Board Survey for 2025 and consider adding a Respectful Workplace Policy by addendum. Future meeting dates are listed for July and October 2025.

• Approve Collingwood OPP Detachment Board Annual Report to Council (June 2025)
• Review Draft OPP Detachment Board Survey 2025 (V2)
• Consider addition of Respectful Workplace Policy (addendum)
• Declare any pecuniary interests
• Schedule next meetings: July 17, 2025 and October 16, 2025

The Collingwood OPP Detachment Board approved its Annual Report for presentation to Council. It also accepted the Draft OPP Detachment Board Survey 2025, adding a question on patrol of trails, and directed municipal staff to assist with public engagement. Survey results are to be presented to the Board by September 2025. Other items such as the Respectful Workplace Policy and MOU were discussed but not decided.

• Approved Annual Report to Council (carried)
• Accepted Survey 2025 with addition of Patrol of Trails (carried)
• Directed staff to assist public engagement for Survey 2025 (carried)
• Set deadline for Survey results presentation by September 2025 (carried)
• Adjourned meeting at 12:32 p.m. (carried)

Collingwood and The Blue Mountains OPP Detachment Boards

The Collingwood and The Blue Mountains Joint OPP Detachment Board will adopt its agenda and the minutes from the December 13, 2025 meeting. Presentations by the Marine Unit and a Traffic Management Officer will be given at Thornbury Harbour before the board reconvenes in the Town Hall. New business includes reviewing the 2026‑2029 Action Plan, best‑practice summaries, policy proposals, and a new logo and branding for the board.

• Adoption of the meeting agenda
• Adoption of minutes dated December 13, 2025 (Post‑Meeting Minutes – Dec13_2024)
• Marine Unit presentation at Thornbury Harbour (9:30 a.m.)
• Traffic Management Officer presentation immediately after the Marine Unit
• Review of OPP Detachment Board logo and branding (attachment F‑4‑OPP‑Detachment‑Board‑Logo‑and‑Branding.pdf)

The Joint OPP Detachment Board adopted its agenda and the minutes from December 13, 2024. Members approved a request for municipal staff to compile best‑practice policies and a suite of Detachment Board policies as suggested by the OAPSB. The Board also extended the meeting length to noon, received and endorsed the 2025 Annual Report, and adjourned the session at 11:50 a.m.

• Adopted agenda (carried)
• Approved minutes from Dec 13 2024 (carried)
• Requested staff gather best‑practice policies and policy suite (carried)
• Extended meeting length to 12:00 p.m. (carried)
• Received and endorsed 2025 Annual Report to Council (carried)
• Adjourned meeting at 11:50 a.m. (carried)

Council

The Council will meet to address several legal appeals and conduct a communications training session. Most substantive items are scheduled for an in-camera session regarding litigation and solicitor-client privilege.

• OLT Appeal: Blackmoor Gates
• OLT Appeal: Official Plan Appeal 14 (High Street Lot Assembly)
• OLT Appeal: Official Plan Appeal 4 (DNRN)
• Council Training: Communications at Collingwood Public Library
• By-law No. 2025-056 confirmatory by-law

The Council adopted the agenda as presented (RES-290-2025). It approved moving to an in‑camera session to address litigation, solicitor‑client privilege matters and training (RES-291-2025). After the session, the Council rose back to the open meeting (RES-292-2025). Finally, By‑law No. 2025‑056 confirming the meeting proceedings was enacted (RES-293-2025).

• Adopted agenda (RES-290-2025) – carried
• Approved in‑camera session (RES-291-2025) – carried
• Rose from in‑camera to open session (RES-292-2025) – carried
• Enacted By‑law No. 2025‑056 confirming meeting (RES-293-2025) – carried

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will adopt its agenda and minutes, receive updates on trail hazards, construction projects, and climate‑action engagement, and decide whether to approve the Draft 2026 Goals and Objectives, which include budget recommendations for trail repairs and a digital map. The committee will also receive the June 2025 Capital Project Update Report for information.

• Adopt agenda (including addition of item 8.5.1 – Climate Action Engagement update)
• Adopt minutes from the May 8, 2025 meeting
• Approve Draft 2026 Goals and Objectives with budget considerations for trail repairs and a digital interactive map
• Receive June 2025 Capital Project Update Report (information‑only)
• Discuss extensions of boardwalks at Hens & Chickens and Cranberry Marsh

The Trails and Active Transportation Advisory Committee adopted its agenda, adding an item on Climate Action Engagement. It voted to defer receiving the 2026 Goals and Priority Planning until the July 2025 meeting. The meeting was then adjourned.

• Adopted agenda with added item 8.5.1 – Update on Climate Action Engagement (carried)
• Deferred receiving the 2026 Goals and Priority Planning until July 2025 meeting (carried)
• Adjourned the meeting at 4:17 p.m. (carried)

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board of Management is meeting to discuss 2026 goals and budget considerations. The board will also review financial statements and reports from the maintenance, improvement, and promotion committees.

• Approval of accounts payable vouchers in the amount of $36,252.33
• Proposed 2026 goals including the Downtown Master Plan, Arts Centre, and Terminals Point projects
• Discussion on the Collingwood Leisure Time Club property as a potential Arts Centre location
• Review of wayfinding initiatives and connections to the waterfront
• Discussion regarding recycling changes and their impacts on the BIA

The Board adopted the agenda, accepted the financial statement for the period ending May 31, 2025, and endorsed accounts payable vouchers totaling $36,252.33. It received the minutes of the Maintenance, Improvement, and Promotion Advisory Committees. The Board approved the Draft 2026 Goals and Objectives and will forward the document to Legislative Services for budget consideration.

• Adopted agenda (including Item 8.1) – carried
• Accepted financial statement for period ending May 31, 2025 – carried
• Endorsed accounts payable vouchers up to June 12, 2025 for $36,252.33 – carried
• Received minutes of Maintenance and Beautification Advisory Committee – carried
• Received minutes of Improvement Advisory Committee – carried
• Received minutes of Promotion Advisory Committee – carried
• Approved Draft 2026 Goals and Objectives, to be forwarded to Legislative Services – carried
• Received General Manager monthly report – carried

Council - Committee of the Whole

The Council‑Committee of the Whole will adopt several by‑laws, including a zoning amendment for 35 Elgin Street and an assumption by‑law for Summit View Phase 1 subdivision. Additional by‑laws will amend the Parks and Facilities By‑law, the Public Nuisance By‑law, and the Responsible Pet Ownership By‑law. Staff reports on the Servicing Capacity Allocation Policy and the Arts Centre feasibility study will also be considered.

• By‑law No. 2025‑048 – amendment to the Zoning By‑law for 35 Elgin Street
• By‑law No. 2025‑049 – assumption by‑law for Summit View Phase 1 subdivision
• By‑law No. 2025‑050 – amendment to By‑law 2021‑028 (Parks and Facilities)
• By‑law No. 2025‑051 – amendment to By‑law 2013‑021 (Public Nuisance)
• By‑law No. 2025‑052 – amendment to By‑law 2012‑016 (Responsible Pet Ownership)

The Council adopted the amended agenda and approved the minutes from the May 26 and June 2 meetings. It accepted staff recommendations to update the Servicing Capacity Allocation Policy and added language to support transit‑oriented development and affordable housing. By‑laws were passed to amend the zoning by‑law for 35 Elgin Street, to assume the Summit View Phase 1 subdivision, and to implement a suite of Administrative Monetary Penalty by‑laws. A resolution urging the federal government to reverse recent changes to the International Student Program was also adopted.

• Adopted agenda (RES-270-2025) – CARRIED
• Approved minutes (RES-271-2025) – CARRIED
• Accepted Servicing Capacity Allocation Policy amendments (RES-273-2025) – CARRIED
• Enacted By‑law No. 2025‑048 to amend zoning for 35 Elgin St – CARRIED
• Enacted By‑law No. 2025‑049 to assume Summit View Phase 1 subdivision – CARRIED
• Enacted AMPs by‑laws No. 2025‑050 to 2025‑054 – CARRIED
• Adopted resolution on International Student Program (RES-277-2025) – CARRIED
• Approved General Consent Agenda (RES-276-2025) – CARRIED

Collingwood Heritage Committee

The Collingwood Heritage Committee will consider a recommendation to approve 2025 heritage grant funding for 63 Elgin Street and a revised grant for 297 Pine Street. It will also recommend approval of Heritage Permit PLHP2025198 for storefront and rooftop alterations at 168 Hurontario Street, subject to staff‑approved conditions. Additional items include a review of recently issued heritage permits and the adoption of draft 2026 goals and budget considerations for the committee.

• Recommend approval of 2025 heritage grant for 63 Elgin Street and revised grant for 297 Pine Street
• Recommend approval of Heritage Permit PLHP2025198 for alterations at 168 Hurontario Street, with conditions on doors, windows, and pergola
• Receive list of heritage permits issued since the last meeting for information
• Approve draft 2026 goals and objectives, including budget considerations for emergency preparedness, Terminal Point zoning update, Arts Centre, and Central Park Gates restoration

The Heritage Committee recommended approval of the heritage permit application for storefront and rooftop changes at 168 Hurontario Street, subject to conditions. It also approved the 2025 heritage grant awards for 63 Elgin Street and 297 Pine Street. The committee accepted the draft 2026 goals and objectives and authorized re‑printing of the Downtown and Look Up tour brochures using the 2025 budget.

• Recommended approval of Heritage Permit Application PLHP2025198 for 168 Hurontario Street (carried)
• Recommended approval of 2025 Heritage Grants for 63 Elgin Street and 297 Pine Street (carried)
• Received Heritage Permits List for information purposes (carried)
• Approved Draft 2026 Goals and Objectives, to be forwarded to Legislative Services (carried)
• Recommended staff use 2025 Heritage Committee budget to re‑print Downtown and Look Up tour brochures (carried)

Council

The council will hold an in‑camera session to consider an Official Plan appeal to the Ontario Land Tribunal and to receive accountability training. After the closed discussion, the council will rise from in‑camera and return to the open session. The meeting will conclude with the enactment of Confirmatory By‑law No. 2025‑047 to confirm the proceedings of the June 2, 2025 meeting.

• In‑camera discussion of Official Plan Appeal to Ontario Land Tribunal
• In‑camera accountability training for council members
• Rise and report from in‑camera session
• Enactment of Confirmatory By‑law No. 2025‑047

The council adopted the June 2 agenda as presented. It approved an in‑camera session to address litigation and privileged matters, then rose back to open session. By‑law No. 2025‑047 confirming the meeting proceedings was enacted.

• Adopted agenda (carried)
• Approved in-camera session for litigation and privileged matters (carried)
• Rose from in-camera session back to open session (carried)
• Enacted By‑law No. 2025‑047 confirming meeting proceedings (carried)
• Adjourned meeting at 4:01 p.m. (carried)

Council - Committee of the Whole

The Council-Committee of the Whole adopted the meeting agenda and approved minutes from the May 12 meeting. It enacted two by-laws: one to assume Van Dolder's Industrial Subdivision and another to execute a Site Plan Control Agreement for 180 Vacation Inn Drive. The Council also approved a $2,500 funding request for an additional youth participant on the Katano Sister City trip, pending matching funds, and passed motions to study temporary traffic calming on Dawson Drive and to begin discussions on a Veterans Crosswalk.

• By-law No. 2025-044 to assume Van Dolder's Industrial Subdivision
• By-law No. 2025-045 to execute a Site Plan Control Agreement at 180 Vacation Inn Dr
• Funding approval of $2,500 for an additional youth participant on the Katano Sister City trip (conditional on matching funds)
• Motion to assess and consider temporary traffic calming measures on Dawson Drive
• Motion to commence discussions with the Royal Canadian Legion for a Veterans Crosswalk

The council waived notice rules to consider Sister City funding, then approved $2,500 for an additional youth on the Katona trip and up to $2,000 for a banquet at the World Expo. It also enacted By‑law No. 2025‑044 to assume the Van Dolder Industrial Subdivision and By‑law No. 2025‑045 for a Site Plan Control Agreement at 180 Vacation Inn Dr. Additional motions directed staff to submit AMO delegation requests for grain‑terminal revitalization and for rebuilding Collingwood Collegiate Institute.

• Waived notice provisions to consider Sister City Committee funding requests (CARRIED)
• Approved $2,500 funding for an additional youth participant on the Katona trip (CARRIED)
• Approved up to $2,000 for a banquet luncheon at the World Expo (CARRIED)
• Enacted By‑law No. 2025‑044 to assume Van Dolder’s Industrial Subdivision (CARRIED)
• Enacted By‑law No. 2025‑045 to execute a Site Plan Control Agreement at 180 Vacation Inn Dr (CARRIED)
• Adopted Committee of Whole recommendations from May 12, 2025 (CARRIED)
• Directed staff to submit AMO delegation request for Grain Terminals Revitalization (CARRIED)
• Directed staff to submit AMO delegation request for Reconstruction of Collingwood Collegiate Institute (CARRIED)

Committee of Adjustment

The Collingwood Committee of Adjustment will adopt its agenda and the minutes from the April 24 meeting. It will consider three applications: a minor variance for 259 Sainte Marie Street, a minor variance and related consent for 141 Minnesota Street, and a consent for a long‑term lease at 59 Balsam Street. The committee is set to approve or provisionally grant each item subject to specified conditions.

• Minor Variance PLCAMI2025160 – approve addition to a legal non‑conforming dwelling at 259 Sainte Marie Street (C1 zone), with conditions on plan limits and cost recovery.
• Minor Variance PLCAMI2025159 – approve relief from minimum interior side‑yard setbacks for a carport on a proposed retained lot at 141 Minnesota Street, with conditions on plan limits and cost recovery.
• Consent PLBN2025141 – provisionally grant consent to create one new lot and one retained lot at 141 Minnesota Street, with conditions on reference plan, municipal services, parkland dedication (5% of lot value), and cost recovery.
• Consent PLBN2025114 – provisionally grant a lease term exceeding 21 years for the Mark’s store at 59 Balsam Street (55 Mountain Road plaza), with conditions on reference plan submission and cost recovery.

The Committee of Adjustment approved Minor Variance PLCAMI2025160 for 259 Sainte Marie Street and Minor Variance PLCAMI2025159 for 141 Minnesota Street, each with specific conditions. It also provisionally granted Consent PLBN2025141 for 141 Minnesota Street and Consent PLBN2025114 for 59 Balsam Street, both subject to conditions. The agenda and previous meeting minutes were adopted, and the meeting was adjourned at 3:33 p.m.

• Approved Minor Variance PLCAMI2025160 for 259 Sainte Marie Street (CARRIED)
• Approved Minor Variance PLCAMI2025159 for 141 Minnesota Street (CARRIED)
• Provisionally granted Consent PLBN2025141 for 141 Minnesota Street (CARRIED)
• Provisionally granted Consent PLBN2025114 for 59 Balsam Street (CARRIED)
• Adopted agenda COA-028-2025 with added Other Business items (CARRIED)
• Adopted minutes COA-029-2025 from April 24, 2025 meeting (CARRIED)
• Adjourned meeting at 3:33 p.m. (CARRIED)

Collingwood Public Library Board

The Collingwood Public Library Board will adopt its agenda and approve the March 27, 2025 minutes. It will also approve the statistical, capital, operating and leadership reports presented. The board will adopt Policy OP‑02 covering safety, security and emergencies, and will consider in‑camera minutes for February and March 2025 relating to personal matters.

• Adopt agenda for May 22, 2025 meeting
• Adopt March 27, 2025 board minutes
• Approve statistical, capital budget, operating budget, and leadership team reports
• Approve Policy OP‑02 – Safety, Security and Emergencies
• Approve in‑camera minutes for February and March 2025 (personal matters)

The Collingwood Public Library Board approved the Safety, Security, and Emergencies policy (OP-02). It also approved the Statistical, Capital Financial, Operating Financial, and Leadership Team reports. The board proceeded in‑camera to approve February and March 2025 in‑camera minutes and then returned to the public session.

• Approved Safety, Security, and Emergencies policy (OP-02) (carried)
• Approved Statistical Report (carried)
• Approved Capital Financial Report (carried)
• Approved Operating Financial Report (carried)
• Approved Leadership Team Report (carried)
• Approved February 2025 in‑camera minutes (carried)
• Approved March 2025 in‑camera minutes (carried)
• Returned to public session after in‑camera (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its meeting agenda and the minutes from the April 17, 2025 meeting. It will review the National AccessAbility Week event materials and discuss the multi‑year strategic plan focus areas, community‑engagement activities, and upcoming town projects. No formal decisions beyond the adoptions are indicated.

• Adopt agenda for May 15, 2025 meeting
• Adopt minutes from April 17, 2025 meeting
• Review National AccessAbility Week event poster and media release
• Discuss multi‑year strategic plan focus areas (transportation, communication, public spaces)
• Discuss town projects: Collingwood Museum Master Plan, Legion Park – Pump Track, Asset Management Plan

The committee adopted the meeting agenda as presented (motion moved by Kelly Allen, seconded by Sandra Grafe). It approved the minutes of the April 17, 2024 meeting (motion moved by Heather Grasman, seconded by Kelly Allen) and will forward them to Council. No other formal decisions were made during the meeting.

• Adopted meeting agenda (motion carried)
• Approved April 17, 2024 minutes and forwarded to Council (motion carried)

Museum Advisory Committee

The Committee will adopt the meeting agenda and the minutes from the April 17 meeting. It will accept the Supervisor’s Report presented by Melissa Shaw. Members will receive updates on the Master Plan engagement and upcoming museum events and programs.

• Adopt agenda as presented
• Adopt minutes of the April 17 meeting
• Accept Supervisor’s Report (2025-05SupervisorsReport.pdf)
• Master Plan Engagement Update – survey results, tours, stakeholder email draft
• Upcoming museum events – Museum Month, StoryWalk installation, Smart’s Community Celebration, traveling exhibit

The Museum Advisory Committee adopted the meeting agenda (MUS-014-2025). It approved the minutes from the April 17, 2025 meeting and forwarded them to Council. The members accepted the Supervisor’s Report (MUS-015-2025). The meeting was adjourned at 10:58 a.m.

• Adopted agenda (MUS-014-2025) – carried
• Approved April 17 minutes and forwarded to Council – carried
• Accepted Supervisor’s Report (MUS-015-2025) – carried
• Adjourned meeting at 10:58 a.m. – carried

Council - Committee of the Whole

Council approved three by‑laws, including a zoning amendment for 180 Ontario Street, a by‑law setting 2025 tax rates, and a by‑law authorizing a letter of agreement for Provincial Gas Tax Funds. Staff reports were received recommending an amendment to the Heritage Designation By‑law for the Victoria Annex and conditional approval of a Site Plan Control Agreement for a residential development at 180 Vacation Inn Drive. The Council also moved into Committee of the Whole and considered motions on County Council composition and endorsement of Councillor Kathy Jeffery for the FCM Board.

• By‑law No. 2025‑040 – Zoning By‑law amendment for 180 Ontario Street
• By‑law No. 2025‑041 – Tax‑rate by‑law for the year 2025
• By‑law No. 2025‑042 – Authorization of letter of agreement for Provincial Gas Tax Funds
• Staff Report P2025‑012 – Proposed amendment to Heritage Designation By‑law for Victoria Annex
• Staff Report P2025‑013 – Conditional approval and Site Plan Control Agreement for 180 Vacation Inn Drive (Wyldewood Creek)

The Council adopted the amended agenda and approved the minutes from the April 28 and May 5 meetings. It enacted By‑law No. 2025‑040 (zoning amendment for 180 Ontario Street), By‑law No. 2025‑041 (tax rates for 2025) and By‑law No. 2025‑042 (use of Provincial Gas Tax Funds). Council also endorsed Councillor Kathy Jeffery for the Federation of Canadian Municipalities Board of Directors and deferred the motion on County Council composition to the June 9 meeting. A notice of proposed amendment to the Heritage Designation By‑law for the Victoria Annex was issued.

• Adopted agenda (amended) – carried
• Approved minutes from April 28 and May 5 meetings – carried
• Enacted By‑law No. 2025‑040 zoning amendment for 180 Ontario Street – carried
• Enacted By‑law No. 2025‑041 tax rates for 2025 – carried
• Enacted By‑law No. 2025‑042 authorization of Provincial Gas Tax Funds agreement – carried
• Endorsed Councillor Kathy Jeffery for FCM Board of Directors – carried
• Deferred County Council composition motion to June 9, 2025 – carried
• Issued notice of proposed amendment to Heritage Designation By‑law for Victoria Annex – carried

Collingwood OPP Detachment Board

The Collingwood OPP Detachment Board will vote to approve its official board name. It will also discuss the community input process for the 2026‑2029 OPP Action Plan. A financial update and quarterly policing report will be received. Additional updates include the annual report to Council and the board commendation program.

• Approval of the Name of the Collingwood OPP Detachment Board (Item 10.1)
• Community Input Process to Support the Development of the OPP Action Plan 2026‑2029 (Item 9)
• Financial Update (Item 7)
• Detachment Commander Quarterly Policing Report (Item 8.1)
• Discussion on Preparation and Timing of Annual Report to Council (Item 10.2)

The Board adopted its agenda, approved the minutes from the January 16 meeting, and received the financial update. It formally recognized officers who received the King’s Coronation Medal and approved the board’s operating name as the Collingwood OPP Detachment Board. The Board also accepted the correspondence list and scheduled future meetings.

• Adopted agenda (OPP-006-2025) – Carried
• Approved minutes from Jan. 16, 2025 (OPP-007-2025) – Carried
• Received financial update (OPP-008-2025) – Carried
• Recognized officers receiving the King’s Coronation Medal (OPP-009-2025) – Carried
• Approved operating name as Collingwood OPP Detachment Board (OPP-010-2025) – Carried
• Received correspondence list (OPP-011-2025) – Carried
• Adjourned meeting – Carried

Trails and Active Transportation Advisory Committee

The Trails & Active Transportation Advisory Committee will adopt the agenda, review updates on capital projects and maintenance, and discuss a planning application. The meeting includes a report on the May 2025 TATAC capital project update and a maintenance report attached as an addendum. The next meeting is scheduled for June 12, 2025.

• Adoption of the agenda (item 2) with an added report attached to agenda item 7.3
• Review of the May 2025 TATAC Capital Project Update Report (item 7.2) for information purposes
• Review of the Maintenance report attached as an addendum (item 7.3)
• Discussion of a planning application review (item 8.1)
• Update on Trail Map fundraising and potential TipTap trial at the Farmers’ Market on June 7

The Trails and Active Transportation Advisory Committee adopted the meeting agenda with amendments, approved the minutes from the April 10 meeting, and received the May 2025 Capital Project Update Report for information. The meeting was then adjourned at 4:12 p.m. No other substantive actions were taken.

• Adopted agenda TRA-010-2025 with amendments (carried)
• Approved minutes of April 10, 2025 meeting (electronic approval, carried)
• Received May 2025 TATAC Capital Project Update Report (TRA-011-2025) for information (carried)
• Adjourned meeting at 4:12 p.m. (carried)

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board of Management will meet to review financial statements and approve pending payments. The board will also receive reports from its maintenance, improvement, and promotion committees.

• Endorsement of Accounts Payable Vouchers in the amount of $27,705.91
• Deputation from A/S/Sgt Mark Stadig (Collingwood/Town of the Blue Mountains OPP)
• Deputation from Paul Lunan (One Community Solution Representative, County of Simcoe)
• Correspondence regarding the Arts Centre
• Correspondence regarding Creative Simcoe Street

The Downtown Collingwood BIA Board accepted the financial statement for the period ending April 30, 2025 and endorsed accounts payable vouchers totaling $27,705.91. It also approved sponsorship funding of $2,500 for the Jazz and Blues at the Station event and $5,000 for the Collingwood Pride Festival. Committee minutes for Maintenance & Beautification, Improvement, Promotion, and the General Manager report were received and accepted.

• Accepted financial statement for period ending April 30, 2025 (BIA-049-2025)
• Endorsed accounts payable vouchers $27,705.91 (BIA-050-2025)
• Accepted Maintenance & Beautification Committee minutes (BIA-051-2025)
• Accepted Improvement Advisory Committee minutes (BIA-052-2025)
• Approved $2,500 sponsorship for Jazz and Blues at the Station (BIA-053-2025)
• Approved $5,000 sponsorship for Collingwood Pride Festival (BIA-054-2025)
• Accepted Promotion Advisory Committee minutes (BIA-055-2025)
• Accepted General Manager monthly report (BIA-056-2025)

Council

The agenda for this meeting consists of procedural boilerplate and administrative items. Council will conduct a closed session for training and legal advice.

• In-camera session for Council training and solicitor-client privileged advice
• By-law No. 2025-039 to confirm proceedings of the May 5, 2025 meeting

The council adopted the May 5, 2025 agenda as presented, approved an amendment to allow the Council Training item to be discussed in open session, and enacted By‑law No. 2025‑039 to confirm the meeting proceedings. All motions were carried.

• Adopted Council agenda for May 5, 2025 – carried
• Amended agenda to provide open‑session discussion for Council Training – carried
• Enacted By‑law No. 2025‑039 confirming the meeting – carried
• Adjourned the meeting at 3:56 p.m. – carried

Collingwood Heritage Committee

The Collingwood Heritage Committee will consider several heritage permit applications, including parging at 43 Hurontario St, an addition at 259 Ste. Marie St, and front‑window alterations at 15 Hurontario St. It will also review recent heritage permits issued since the last meeting and discuss grant applications for 200 Oak St and 120 Hurontario St. The agenda, minutes, and reports will be adopted and received.

• Approval of Heritage Permit PLHP2025142 for parging of brick parapet at 43 Hurontario St
• Approval of Heritage Permit PLHP2025112 for addition at 259 Ste. Marie St (subject to wood soffits/fascia)
• Review of proposed second‑ and third‑storey front window alterations at 15 Hurontario St (Agenda Item 6.3)
• Recommendation to approve 2025 Heritage Grants for 200 Oak St and 120 Hurontario St
• Receipt of heritage permits issued since last meeting: 76 Hurontario St sign, 43 Hurontario St masonry repairs, 27 Third St efflorescence removal

The committee adopted its agenda and minutes for the May 1, 2025 meeting. It recommended approval of Heritage Permit PLHP2025142 for brick parging at 43 Hurontario Street, PLHP2025112 for an addition at 259 Ste. Marie Street, and PLHP2025052 for window alterations at 15 Hurontario Street. The committee also recommended approval of the 2025 Heritage Grants for 200 Oak Street and 120 Hurontario Street. Additionally, the committee drafted a letter to Council supporting maintenance of the Collingwood Grain Terminals.

• Adopted agenda (HER-015-2025) – carried
• Adopted minutes (HER-016-2025) – carried
• Recommended approval of Heritage Permit PLHP2025142 (brick parging at 43 Hurontario St) – carried
• Recommended approval of Heritage Permit PLHP2025112 (addition at 259 Ste. Marie St) – carried
• Recommended approval of Heritage Permit PLHP2025052 (window alterations at 15 Hurontario St) – carried
• Recommended approval of 2025 Heritage Grants for 200 Oak St and 120 Hurontario St (HER-020-2025) – carried
• Received Heritage Permits list (HER-021-2025) for information – carried
• Drafted letter to Council on Grain Terminals maintenance (HER-022-2025) – carried

Council - Committee of the Whole

The Town of Collingwood Council will meet to decide on a zoning by-law amendment for 180 Ontario Street and approve several previous committee recommendations. The meeting includes a budget presentation from the Downtown Collingwood BIA and discussions on supporting the Georgian Triangle Humane Society.

• Proposed Zoning By-law Amendment for 180 Ontario Street
• By-law No. 2025-037 to exempt lands from Part Lot Control in The Annex
• Approval of draft plan extension for Red Maple (725 Tenth Line)
• Request for staff report on supporting the Georgian Triangle Humane Society's new Regional Centre for Pets and People
• Appointment of Sandra Grafe to the Accessibility Advisory Committee (By-law No. 2025-036)

The council enacted By‑law No. 2025‑036 to appoint Sandra Grafe to the Accessibility Advisory Committee and By‑law No. 2025‑037 to exempt lands in The Annex from Part Lot Control. A resolution was passed asking staff to consider UNDRIP principles in all programs and services. The council also requested a staff report on ways to support the Georgian Triangle Humane Society’s new Regional Centre. All motions were carried.

• Enacted By‑law No. 2025‑036 to appoint Accessibility Advisory Committee Member Sandra Grafe (carried)
• Enacted By‑law No. 2025‑037 to exempt lands in The Annex from Part Lot Control (carried)
• Adopted UNDRIP resolution requesting Council and staff align programs and services with UNDRIP principles (carried)
• Approved request for staff report to identify further support for Georgian Triangle Humane Society Regional Centre (carried)
• Approved Committee of the Whole recommendations including Draft Plan of Subdivision Approval, Mayor's Golf Challenge beneficiaries, OPP Detachment Action Plan, and Community Grant Award (carried)
• Adopted the agenda and meeting minutes as presented (carried)
• Approved the General Consent Agenda items, including National Volunteer Week and Earth Day proclamations (carried)

Committee of Adjustment

The Committee of Adjustment will consider and vote on several minor variance applications for properties on Birch, Broadview, Beech, Hurontario, Raglan and Sixth Streets. It will also provisionally grant a consent to create a new lot and retain a lot at 472 Sixth Street, subject to conditions. All items are recommended for approval as submitted, with conditions attached.

• Minor Variance PLCIMA2025041 – 265 Birch Street – relief from additional residential unit setback and landscaped open space provisions.
• Minor Variance PLCIMA2025095 – 30 Broadview Street – relief from maximum lot coverage provisions in the Residential First Density (R1) zone.
• Minor Variance PLCAMI2025092 – 12 Hurontario Street – relief from maximum exterior side yard setback for an EV charging equipment structure.
• Minor Variance PLCAMI2024494 – 212 Raglan Street – relief from setback provisions and visual screening for temporary storage of shipping containers.
• Consent PLBN2025064 – 472 Sixth Street – provisionally granted to create one new lot and retain one lot for single detached dwellings and additional residential units.

The Committee of Adjustment approved five minor variance applications for 265 Birch Street, 30 Broadview Street, 16 Beech Street, 12 Hurontario Street, and 212 Raglan Street. Each approval was subject to conditions outlined in the planning report and limited to the sketch plan attached to the April 10 public notice. No other motions were decided at this meeting.

• Approved Minor Variance for 265 Birch Street (CARRIED)
• Approved Minor Variance for 30 Broadview Street (CARRIED)
• Approved Minor Variance for 16 Beech Street (CARRIED)
• Approved Minor Variance for 12 Hurontario Street (CARRIED)
• Approved Minor Variance for 212 Raglan Street (CARRIED)

Museum Advisory Committee

The Collingwood Museum Advisory Committee will adopt its agenda and minutes, accept the Supervisor’s Report, and review a list of recommended new artifact donations. It will also receive updates on the resource room and washroom renovation, discuss the Community Museum Operating Grant requirements for 2026, and plan events for National Volunteer Week and other museum activities.

• Accept the recommended list of new artifact donations (see 2025-04ArtifactDonationRecommendations.pdf)
• Resource Room / Washroom Renovation update
• Community Museum Operating Grant – 2026 requirements (see 2025-03CommunityMuseumOperatingGrantCorrespondence.pdf)
• National Volunteer Week proclamation and flag raising on April 25 at 2:00 pm, location TBD (84 Hurontario Street)
• Museum Master Plan – request for SWOT analysis submissions

The Museum Advisory Committee adopted its agenda for the meeting. It accepted the Supervisor’s Report and the recommended list of new donations. The meeting was then adjourned.

• Adopted meeting agenda (MUS-011-2025) – carried
• Accepted Supervisor’s Report (MUS-012-2025) – carried
• Accepted recommended list of new donations (MUS-013-2025) – carried
• Adjourned meeting – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the March 20, 2025 meeting. It will consider an AODA audit by the Ministry for Seniors and Accessibility and adopt the 2024 Accessibility Status Report. The meeting also includes updates on the multi‑year strategic plan, community‑event screenings, and volunteer‑recognition activities.

• Adoption of the meeting agenda
• Adoption of minutes from the March 20, 2025 meeting
• AODA Audit – Ministry for Seniors and Accessibility
• 2024 Accessibility Status Report
• Community screening of the movie “Out of My Mind” on May 29

The Accessibility Advisory Committee adopted its agenda and the March 20 minutes. It approved the 2024 Accessibility Status Report. No other formal decisions were made; other items were discussed without resolution.

• Adopted meeting agenda (CARRIED)
• Adopted March 20 minutes (CARRIED)
• Approved 2024 Accessibility Status Report (CARRIED)
• Adjourned meeting at 4:00 p.m. (CARRIED)

Council - Committee of the Whole

Council will discuss financial strategies to mitigate US trade war tariff impacts on local businesses. The meeting includes a public hearing regarding a development charge complaint for 38 Madeline Drive and the establishment of a Municipal Services Corporation.

• Development Charges Appeal Hearing for 38 Madeline Drive
• By-law No. 2025-031 to establish a Municipal Services Corporation
• By-law No. 2025-030 for Site Plan Control Agreement at 172 Vacation Inn Drive (The Quad)
• Staff Report C2025-07 regarding US Trade War Tariff Impacts
• Subdivision Approval Extension Request for Red Maple (725 Tenth Line)

The Council adopted its Committee of the Whole agenda and dismissed a development charge complaint for 38 Madeline Drive. It approved the Committee of Whole recommendations from March 31, 2025. The Council allocated up to $70,000 from the Municipal Accommodation Tax Reserve to implement the 2025 Tourism Master Plan and enacted a by‑law to establish Collingwood Tourism as the town’s eligible tourism entity. Minutes of previous meetings were also approved.

• Adopted Council‑Committee of the Whole agenda (RES-175-2025) – carried
• Dismissed development charge complaint for 38 Madeline Drive (RES-176-2025) – carried
• Approved Committee of Whole recommendations from March 31, 2025 (RES-178-2025) – carried
• Allocated up to $70,000 from the Municipal Accommodation Tax Reserve for the 2025 Tourism Master Plan (RES-179-2025) – carried
• Enacted by‑law to establish Collingwood Tourism as the town’s eligible tourism entity (RES-179-2025) – carried
• Amended governance of Collingwood Tourism interim board, designating Mayor as council representative (RES-180-2025) – carried
• Approved minutes of March 31 and April 7 council meetings (RES-177-2025) – carried
• No vote tallies were recorded for these motions

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board of Management will adopt the agenda and approve the March 31, 2025 financial statement. It will endorse accounts payable vouchers totaling $29,282.99. Committee minutes for Maintenance, Improvement, and Promotion advisory groups will be received. The board will also discuss National Volunteer Week events and review the BIA member survey results.

• Adoption of the meeting agenda
• Acceptance of the financial statement for the period ending March 31, 2025
• Endorsement of accounts payable vouchers in the amount of $29,282.99
• Receipt of Maintenance Advisory Committee minutes
• Proclamation and flag raising for National Volunteer Week on April 25 at 84 Hurontario Street

The Downtown Collingwood BIA Board adopted its agenda and accepted the financial statement for the period ending March 31, 2025. It endorsed accounts payable vouchers of $28,582.99 and a $700 purchase for Miconex gift cards. The Board formally requested that Council consider the Collingwood Leisure Time Club property at 100 Minnesota Street as a location for the Arts Centre. Minutes from several advisory committees and the General Manager’s monthly report were also received.

• Adopted agenda (BIA-039-2025) – carried
• Accepted financial statement (BIA-040-2025) – carried
• Endorsed accounts payable vouchers $28,582.99 (BIA-041-2025) – carried
• Endorsed accounts payable vouchers $700 for Miconex (BIA-042-2025) – carried
• Requested Council consider 100 Minnesota St for Arts Centre (BIA-044-2025) – carried
• Received Maintenance Advisory Committee minutes (BIA-043-2025) – carried
• Received Promotion Advisory Committee minutes (BIA-046-2025) – carried
• Received General Manager monthly report (BIA-047-2025) – carried

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will discuss 2025 construction priorities and receive a capital project update report. The body is also reviewing seasonal trail maintenance priorities and fundraising options for trail maps.

• Review of 2025 Construction Priorities
• Status of proposed improvements to George Christie Nature Trails
• Discussion on trail map fundraising and 'Tap to Pay' collection boxes
• Review of the April 2025 TATAC Capital Project Update Report
• Planning for a Farmer's Market booth on June 7

The Trails and Active Transportation Advisory Committee adopted its agenda and the April 2025 Capital Project Update Report for information purposes. The April 30 bike tour was cancelled because of low registration. The discussion on trail‑signage redesign was deferred to the next meeting and the committee adjourned at 4:20 p.m.

• Adopted meeting agenda (carried)
• Adopted April 2025 TATAC Capital Project Update Report – information only (carried)
• Cancelled April 30 bike tour due to low registration (no vote recorded)
• Deferred trail‑signage redesign and cost quote to next meeting (carried)
• Adjourned meeting at 4:20 p.m. (carried)

Council

The council will meet in‑camera to consider confidential matters, including a possible acquisition or disposition of municipal land, pending litigation and solicitor‑client privileged advice. After the closed session, the council will rise, confirm By‑law No. 2025‑029, and adjourn.

• 4.2 Committee Application Review (in‑camera)
• 4.3 Oliver Crescent (in‑camera)
• 4.4 Land Acquisition(s) and Disposition(s) (in‑camera)
• 5. Confirmatory By‑law No. 2025‑029
• 6. Adjournment

The council adopted the April 7 agenda (RES‑171‑2025). It approved moving to an in‑camera session for specified matters (RES‑172‑2025) and later rose back to open session (RES‑173‑2025). A confirmatory by‑law (By‑law No. 2025‑029, RES‑174‑2025) was enacted, and the meeting was adjourned.

• Adopted agenda (RES‑171‑2025) – carried
• Approved in‑camera session for listed matters (RES‑172‑2025) – carried
• Rose from in‑camera to open session (RES‑173‑2025) – carried
• Enacted confirmatory by‑law No. 2025‑029 (RES‑174‑2025) – carried
• Adjourned meeting – carried

Collingwood Heritage Committee

The Collingwood Heritage Committee will adopt its agenda and the March 6, 2025 minutes. It will recommend approval of the 2025 Heritage Grant for 41 Hurontario Street and a revised grant for 297 Pine Street. The committee will receive a list of heritage permits issued for 27 Simcoe Street and 247 Hurontario Street, and discuss the Central Park Gates project. It will also consider a proclamation and flag‑raising for National Volunteer Week on April 25 at 2:00 pm, with a volunteer appreciation event at the library/parkette location.

• Recommend approval of 2025 Heritage Grant for 41 Hurontario Street and revised grant for 297 Pine Street
• Heritage permits issued: 27 Simcoe Street non‑illuminated fascia sign; 247 Hurontario Street front‑lit fascia and ground signs (removal of back‑lighting)
• Central Park Gates item for discussion
• Proclamation, flag raising and volunteer appreciation event for National Volunteer Week on April 25 at 2:00 pm, location: Third Floor Library / Town Parkette (84 Hurontario Street)
• Adoption of agenda and adoption of March 6, 2025 minutes

The Heritage Committee adopted its agenda and the March 6 minutes. It recommended and approved the 2025 Heritage Grant for 41 Hurontario Street and the revised grant for 297 Pine Street. The committee received a list of heritage permits for 27 Simcoe Street and 247 Hurontario Street for information. It also approved Member Travis Jeffery’s attendance at the 2025 Ontario Heritage Conference.

• Adopted agenda (HER-010-2025) – Carried
• Adopted March 6 minutes (HER-011-2025) – Carried
• Recommended approval of 2025 Heritage Grant for 41 Hurontario St and revised grant for 297 Pine St (HER-012-2025) – Carried
• Received Heritage Permits List for 27 Simcoe St and 247 Hurontario St (HER-013-2025) – Carried
• Approved Member Travis Jeffery to attend 2025 Ontario Heritage Conference (HER-014-2025) – Carried

Council - Committee of the Whole

The Council‑Committee of the Whole adopted the agenda and approved minutes from previous meetings. It enacted several by‑laws, including a zoning amendment for the property at 120 Mountain Road, an amendment to the Official Plan, and a change to the Delegated Powers and Duties by‑law. The meeting also approved a collective‑agreement by‑law with the Collingwood Professional Fire Fighters Association and amended the Order of Collingwood Policy. Council passed a resolution opposing the proposed amalgamation of the Nottawasaga and Lake Simcoe Region Conservation Authorities.

• By‑law No. 2025‑025 – Zoning amendment for land at 120 Mountain Road
• By‑law No. 2025‑026 – Amendment No. 1 to the Official Plan of the Town of Collingwood (2024)
• By‑law No. 2025‑027 – Amendment to the Delegated Powers and Duties By‑law
• By‑law No. 2025‑023 – Collective Agreement By‑law with Collingwood Professional Fire Fighters Association (2024‑2026)
• Amendments to the Order of Collingwood Policy (C2025‑05) regarding Companion award timing and nominee notification

The Council adopted a resolution opposing the proposed amalgamation of the Nottawasaga and Lake Simcoe Conservation Authorities and endorsed continued collaboration. It also approved amendments to the Order of Collingwood Policy, a new collective‑agreement by‑law for the fire‑fighters union, and updates to development charges, zoning, the Official Plan, and delegated powers. All listed actions were carried.

• Opposed NVCA‑LSRCA amalgamation (RES‑144‑2025) – Carried
• Amended Order of Collingwood Policy on Companion award and nominee notification (RES‑147‑2025) – Carried
• Enacted collective‑agreement by‑law with Collingwood Professional Fire Fighters (By‑law No. 2025‑023) – Carried
• Amended Water Treatment Plant Development Charges (By‑law No. 2025‑024) – Carried
• Zoning by‑law amendment for 120 Mountain Road (By‑law No. 2025‑025) – Carried
• Adopted amendment No. 1 to the Official Plan (By‑law No. 2025‑026) – Carried
• Amended Delegated Powers and Duties By‑law (By‑law No. 2025‑027) – Carried
• Approved Committee of the Whole recommendations from March 17 2025 (RES‑146‑2025) – Carried

Collingwood Public Library Board

The Board is meeting to approve statistical, financial, and leadership reports. Members will consider the adoption of a Philanthropy Policy and a Compressed Work Schedule policy. The meeting also includes a review of the 2024 Annual Report and Social Return on Investment.

• Approval of FR-01 Philanthropy Policy
• Approval of E-16 Compressed Work Schedule (Municipal) policy
• Review of 2024 Annual Report
• Review of 2024 Social Return on Investment (SROI)
• Discussion of book vending machine

The Collingwood Public Library Board approved the Philanthropy Policy amendment that adds a provision for in‑kind services. The Board deferred the Compressed Work Schedule policy until the Library’s Operational Service Review is received. It also approved the Statistical, Capital Financial, Operating Financial and Leadership Team reports and adopted the meeting agenda and prior minutes.

• Approved amended Philanthropy Policy adding “Services In‑Kind” (LIB-017-2025)
• Deferred approval of Compressed Work Schedule policy pending service review (LIB-018-2025)
• Approved Statistical, Capital Financial, Operating Financial and Leadership Team reports (LIB-016-2025)
• Adopted agenda as amended (LIB-014-2025)
• Adopted minutes of February 27, 2025 meeting (LIB-015-2025)
• Proceed in‑camera to discuss personal matters (LIB-019-2025)
• Rise from in‑camera and return to public session (LIB-020-2025)
• Provided update on Book Vending Machine project (no vote)

Committee of Adjustment

The Collingwood Committee of Adjustment will consider and vote on six minor variance applications for properties on Shipley Avenue, Keith Avenue, Market Street, Saunders Street, and Raglan Street. It will also provisionally grant two lot‑severance consents for 9880 Beachwood Road and 472 Sixth Street, each with service and parkland dedication conditions. All items are subject to the conditions outlined in the staff reports.

• Minor Variance PLCAMI2024492 – relief from interior side yard setbacks for 51‑65 Shipley Avenue
• Minor Variance PLCAMI2025044 – relief from maximum height provisions for 19 Keith Avenue
• Minor Variance PLCAMI2025067 – relief from minimum parking provisions for 23 Market Street, with $12,660.00 cash‑in‑lieu payment
• Consent PLBN2025066 – creation of a new lot at 9880 Beachwood Road with 5% parkland dedication
• Consent PLBN2025064 – creation of a new lot at 472 Sixth Street, demolition of existing dwelling, and 5% parkland dedication

The Committee of Adjustment approved four minor variance requests: variances for six Shipley Avenue properties, a height increase at 19 Keith Avenue, a parking reduction with a $12,660 cash‑in‑lieu at 23 Market Street, and lot‑frontage reductions at 50 Saunders Street. Each approval was subject to conditions outlined in the planning reports. All motions were carried.

• Approved Minor Variance PLCAMI2024492 for 51, 53, 57, 59, 63 & 65 Shipley Avenue (CARRIED)
• Approved Minor Variance PLCAMI2025044 for 19 Keith Avenue (CARRIED)
• Approved Minor Variance PLCAMI2025067 for 23 Market Street, with $12,660 cash‑in‑lieu payment (CARRIED)
• Approved Minor Variance PLCAMI2025063 for 50 Saunders Street (CARRIED)

Special Council

The Town of Collingwood Special Council will vote to appoint one of 24 applicants to fill a vacant council seat for the remainder of the 2022-2026 term. The meeting includes a closed session to review the applications before the open vote.

• 24 applicants to fill council vacancy
• In-camera session to review applications
• By-law 2025-021 to appoint new councillor
• Oath of office and Code of Conduct declaration
• By-law 2025-022 to confirm meeting proceedings

The Council filled the vacant councillor seat by appointing Ian MacCulloch after a three‑round voting process. By‑law No. 2025‑021 was enacted to formalize his appointment, and By‑law No. 2025‑022 confirmed the special meeting proceedings. Additional motions adopted the agenda, approved a change to the nomination procedure, and authorized an in‑camera session. The meeting was adjourned at 6:52 p.m.

• Adopted agenda (carried)
• Authorized in‑camera session (carried)
• Rose from in‑camera to open session (carried)
• Changed nomination procedure to council‑initiated nominations (carried)
• Ian MacCulloch appointed to council seat (5 votes, majority)
• Enacted By‑law No. 2025‑021 appointing MacCulloch (carried)
• Enacted By‑law No. 2025‑022 confirming meeting proceedings (carried)
• Adjourned meeting (carried)

Museum Advisory Committee

The Committee will adopt its agenda and the minutes from the February 20 meeting. It will accept the Supervisor’s Report and receive updates on staffing, programming, and upcoming events. Members will discuss community‑engagement opportunities for the new Museum Master Plan and review the Museum Membership Subcommittee. The next meeting is scheduled for April 17, 2025.

• Adoption of the agenda
• Adoption of minutes from the February 20, 2025 meeting
• Acceptance of the Supervisor’s Report (item 7.1)
• Discussion of the New Museum Master Plan – community engagement and survey review
• Discussion of the Museum Membership Subcommittee (item 9.2)

The Museum Advisory Committee adopted the agenda (MUS-009-2025) after a motion by Jacklyn Plater and a second by Joanne Edwards. It then accepted the Supervisor’s Report (MUS-010-2025) following a motion by Joanne Edwards and a second by Ted Crysler. The meeting was adjourned after a motion by Joanne Edwards. The committee also discussed forming a Museum Membership Subcommittee, but no formal decision was recorded.

• Adopted agenda (motion by Jacklyn Plater, seconded by Joanne Edwards, carried)
• Accepted Supervisor’s Report (motion by Joanne Edwards, seconded by Ted Crysler, carried)
• Adjourned meeting (motion by Joanne Edwards, carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review the Multi-Year Strategic Plan and receive updates on town projects. The session includes a deputation on inclusive recreation and a discussion on committee recruitment.

• Deputation on Inclusive Recreation by Lana Roman
• TransitPLUS data and application feedback update
• Collingwood Museum Renovation discussion
• Community Climate Action Plan update
• Committee recruitment and member vacancy update

The Accessibility Advisory Committee endorsed a letter to Mr. Paul Ireland, updated it with 2024 ride‑rejection statistics, and approved using $425 from its budget to obtain rights for the film “Out Of My Mind” during National AccessAbility Awareness Week. All motions were carried without recorded vote tallies. No other substantive decisions were made.

• Endorsed letter to Mr. Paul Ireland (carried)
• Updated letter to include 2024 rejected rides data (carried)
• Approved $425 budget for film screening (carried)

Council - Committee of the Whole

Council will discuss proposed amendments to development charges for the Water Treatment Plant. The body is also considering zoning and official plan amendments, as well as several committee appointments.

• Public meeting on Proposed Amendment to the Water Treatment Plant Development Charges
• Zoning By-law Amendment for 120 Mountain Road
• Proposed Official Plan Amendment regarding delegation of authority for minor zoning matters
• By-law No. 2025-019 to authorize temporary borrowing
• Appointment of five members to the Collingwood Multi-Use Recreation Facility Steering Committee

Trails and Active Transportation Advisory Committee

The Trails & Active Transportation Advisory Committee will review the 2024 achievements report and 2025 goals. It will receive updates on Mountain Road construction and the George Christie Nature Trail priorities for 2025. The committee will also consider bike‑lane painting requests, speed‑limit recommendations, and updates on upcoming events and funding.

• Mountain Road construction update
• George Christie Nature Trail priorities for 2025
• Bike lane painting locations – request to Public Works
• Speed limit recommendations for Hwy 26 west of Harbour Street and Sixth Street
• April 30th bike tour – status update

Downtown Collingwood BIA Board of Management

The Collingwood Downtown BIA Board of Management will adopt its agenda, elect a Chair and Vice‑Chair, and hold an in‑camera session for a personal‑matter issue. It will receive reports from committees and the General Manager, and it will formally accept the 2023 Year‑End Audit Report and the February 2025 financial statement. The Board will also endorse accounts payable vouchers totaling $9,108.30.

• Adoption of the meeting agenda
• Election of Chair and Vice‑Chair
• In‑camera session to address a personal‑matter issue
• Acceptance of the 2023 Year‑End Audit Report and February 2025 financial statement
• Endorsement of accounts payable vouchers for $9,108.30

Collingwood Heritage Committee

The Collingwood Heritage Committee is meeting to discuss heritage grants and permits. The committee will consider a recommendation to approve an amended 2025 Heritage Grant application for 265 Pine Street.

• Amended 2025 Heritage Grant application for 265 Pine Street
• Heritage Permit PLHP2025026 for a non-illuminated fascia sign at 27 Simcoe Street ("Wild Baby")
• Discussion of GNE Gates
• Correspondence regarding Doors Open Simcoe County 2025

Collingwood BIA Annual General Membership Meeting

The Collingwood Downtown BIA is holding its Annual General Membership Meeting to present financial reports and future plans. The body will discuss the 2025 budget and receive the 2023 Year End Audit Report.

• 2023 Year End Audit Report presented by Sue Bragg of Baker Tilly
• Update on the Terminals Point Project
• Presentation of 2025 initiatives from Improvement, Maintenance/Beautification, and Promotion committees
• Review of the 2025 draft budget
• 2024 Annual Report

Council

The Council will enter a closed (in-camera) session to consider several items, including committee applications, a possible land acquisition, and an update on grain terminal due‑diligence. After the closed session, the Council will vote on a confirmatory By‑law No. 2025‑015 to validate the meeting proceedings. The meeting will then be adjourned.

• Proceed In-Camera – closed session authorized under the Municipal Act
• Committee Applications – discussion item
• Potential Land Acquisition(s) – discussion item
• Grain Terminals Due Diligence Update – discussion item
• Confirmatory By‑law No. 2025‑015 – enact to confirm the meeting

Collingwood Public Library Board

The Collingwood Public Library Board will adopt its agenda and the minutes from the January 23, 2025 meeting. It will approve the statistical, capital, operating, and leadership team reports. The board will also approve two new policies: Information & References Services and the Beyond Books Collection. An in‑camera session will be held to discuss a personal matter and the CEO's performance before returning to the public session.

• Adopt the agenda as presented
• Adopt the minutes of the January 23, 2025 meeting
• Approve Statistical, Capital Financial, Operating Financial, and Leadership Team reports
• Approve the Information & References Services policy (OP‑14) and Beyond Books Collection policy (OP‑16)
• Proceed in‑camera to address a personal matter and the CEO's performance

Committee of Adjustment

The Committee of Adjustment is meeting to consider three property-related applications including variances for a garage and townhouses. The body will also discuss 2025 goals and elect a Chair and Vice-Chair.

• Minor Variance PLCAMI2025036: ground floor area for a detached garage at 177 Paterson Street
• Minor Variance PLCAMI2024483: lot frontage and side yard setbacks for townhouses at 260 Mountain Road
• Consent PLBN2024460: creation of four partial servicing easements at 10 Vacation Inn Drive
• Endorsement of 2024 Accomplishments and 2025 Goals
• Election of Chair and Vice-Chair

Council - Committee of the Whole

The Council will adopt By-law No. 2025-013 amending zoning for the property at 9880 Beachwood Road. It will also approve an Official Plan Amendment that delegates staff authority for minor zoning by-law matters. The Council will appoint a new member to fill a council vacancy by direct appointment. Routine items such as minutes from the February 10 meeting and a confirmatory by-law will be adopted.

• By-law No. 2025-013 – Zoning amendment for 9880 Beachwood Road
• Official Plan Amendment delegating authority for minor zoning by-law matters
• Appointment to fill council vacancy by direct appointment
• Adoption of minutes from the February 10 Council‑Committee of the Whole meeting
• By-law No. 2025-014 – Confirmatory by-law for the February 24 meeting

Museum Advisory Committee

The Collingwood Museum Advisory Committee will adopt its agenda, approve the minutes from the January 30, 2025 meeting, endorse the 2024 accomplishments and 2025 goals, consider a change to the regular meeting schedule, and elect a Chair and Vice‑Chair.

• Adopt agenda (Item 2)
• Adopt minutes from Jan 30 2025 meeting (Item 4)
• Endorse 2024 accomplishments and 2025 goals (Item 5.1)
• Propose meeting time change to the third day of each month (Item 5.2)
• Election of Chair and Vice‑Chair (Item 6)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and minutes, endorse the 2024 Accomplishments and 2025 Goals, and discuss updates on transit and the multi‑year strategic plan. Items include a transit update from Paul Ireland and topics such as transportation, communication, public spaces, community engagement, and town projects. The meeting will also hear public comments and set the next meeting date for March 20, 2025.

• Adopt the meeting agenda as presented
• Adopt the minutes from the January 23, 2025 meeting
• Endorse the 2024 Accomplishments and 2025 Goals
• Review Paul Ireland’s transit updates (attachment)
• Discuss Multi‑Year Strategic Plan focus areas: transportation, communication, public spaces

Trails and Active Transportation Advisory Committee

The Trails and Active Transportation Advisory Committee will adopt its agenda and minutes, endorse the 2024 accomplishments and 2025 goals, and receive a capital project update report for information. It will discuss safety concerns on Cranberry Trail East, provide updates on the Mountain Road rebuild, and review items such as trail counters, GPS map links, and the side‑walk by‑law budget. New business includes calls for Ontario By Bike award candidates, information on the Ontario Bike Summit, and a proposal for a trail connection to the Georgian Trail.

• Endorsement of 2024 accomplishments and 2025 goals
• Discussion of safety concerns on Cranberry Trail East
• Update on Mountain Road rebuild project
• Receipt of January 2025 capital project update report (information only)
• Call for candidates for Ontario By Bike Bicycle Friendly Business Awards

Downtown Collingwood BIA Board of Management

The Collingwood Downtown BIA Board of Management will approve the 2024 financial statement and accounts payable vouchers totaling $10,613.53 for 2024 and $8,218.93 for 2025. It will endorse the 2025 budget draft and the 2024 accomplishments with 2025 goals. The board will accept the resignation of Bryn Davies effective Feb 14 2025, request the re‑appointment of Sarah Pennel as a director, and propose filling the resulting vacancy through an open call and Council appointment.

• Approve 2024 financial statement and $10,613.53 accounts payable vouchers
• Approve $8,218.93 accounts payable vouchers for 2025
• Endorse 2025 budget draft
• Accept resignation of Bryn Davies effective Feb 14 2025
• Request re‑appointment of Sarah Pennel and propose open call to fill board vacancy

Council - Committee of the Whole

The Council‑Committee of the Whole will consider several motions, including referring the Downtown Master Plan to Council for endorsement and directing staff to develop an implementation workplan. It will also adopt a procurement by‑law amendment (BL2025‑011) and a zoning by‑law amendment for 9880 Beachwood Road. Additional items include endorsing the preliminary design for the County of Simcoe affordable housing project at 29‑45 Birch Street and approving a study on automated speed‑enforcement and red‑light camera options.

• Referral of the Downtown Master Plan (Fotenn Planning & Design) for Council endorsement and work‑plan development
• Adoption of Procurement By‑law Amendments (BL2025‑011)
• Adoption of Zoning By‑law Amendment for 9880 Beachwood Road (File No. D141124)
• Endorsement in principle of the preliminary design for the County of Simcoe Affordable Housing Project at 29‑45 Birch Street
• Resolution to evaluate and register for automated speed‑enforcement and red‑light camera systems

Collingwood Heritage Committee

The Collingwood Heritage Committee will endorse its 2024 accomplishments and adopt its 2025 goals. It will recommend approval of the first round of 2025 Heritage Grant applications. It will receive a list of heritage permits issued since the last meeting for information. The meeting also includes reports from the BIA and ACO and the election of a Chair and Vice‑Chair.

• Endorse 2024 accomplishments and adopt 2025 Heritage Committee goals
• Recommend approval of 2025 Heritage Grant applications (first applicants)
• Receive heritage permits list: PLHP2024462 – 1 Hurontario Street (new windows/doors, signage, lighting); PRHTG202101428 – 122 Hurontario Street (new rear storefront)
• Election of Chair and Vice‑Chair
• BIA and ACO reports

Council

Council will meet to discuss several items in a closed session, including land disposition and the CAO performance plan. The public session consists primarily of procedural items and the enactment of a confirmatory by-law.

• In-camera discussion on property disposition
• In-camera discussion on a servicing request
• In-camera review of the CAO Performance Plan
• Enactment of By-law No. 2025-010 to confirm proceedings

Committee of Adjustment

The Committee of Adjustment will consider three applications. It will recommend approval of Minor Variance PLCIMA2024495 for 63 Saunders Street to recognize an existing entrance width for two dwelling units and a home occupation, subject to conditions. It will also recommend approval of Minor Variance PLCIMA2024481 for 58 George Street to provide parking relief for a proposed day‑care centre, subject to conditions. Finally, it will provisionally grant Consent PLBN2025004 for a partial servicing easement on 633 Hurontario Street in favour of 629 Hurontario Street, subject to conditions.

• Minor Variance PLCIMA2024495 – 63 Saunders Street – entrance width for two dwellings and home occupation
• Minor Variance PLCIMA2024481 – 58 George Street – parking relief for proposed day‑care centre
• Consent PLBN2025004 – 633 Hurontario Street – partial servicing easement benefiting 629 Hurontario Street

Museum Advisory Committee

The Collingwood Museum Advisory Committee will adopt its agenda and the minutes from the November 21, 2024 meeting. It will accept the Supervisor’s Report, review a list of recommended new artifact donations, and discuss items such as the Master Planning Process community‑engagement plan, Probus Club engagement, and 2025 goal setting. A key item is the proposal to change the regular meeting schedule, with four timing options presented for consideration.

• Adopt agenda as presented
• Adopt minutes from the November 21, 2024 meeting
• Accept Supervisor’s Report (2025‑01SupervisorsReport.pdf)
• Review and accept recommended new artifact donations (2025‑01 Artifact Donation Recommendations.pdf)
• Consider meeting time change options: third Thursday at 10:00 a.m.; third Wednesday at 10:00 a.m.; third Wednesday at 1:00 p.m.; third Wednesday at 3:00 p.m.

Council - Committee of the Whole

Council will consider the adoption of the 2025 Municipal Budget and a collective agreement for IBEW Local 636. The meeting includes deputations on parking, fireworks, and shared paths, as well as motions regarding ice facility availability and property assessment cycles.

• By-law No. 2025-007: Adoption of the 2025 Municipal Budget
• By-law No. 2025-008: Adoption of the IBEW Local 636 Collective Agreement
• Deputations on on-street parking and speeding on Cranberry Trail East
• Motion to develop a plan for maximizing ice facility availability and enclosing the outdoor rink
• Motion calling on the Premier to resume the property assessment cycle

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and review several reports, including an update that the deadline for initial customer service standard recommendations has been moved to February 6, 2025. The committee will discuss the 2020‑2025 Strategic Multi‑Year Accessibility Plan and related focus areas. Additional items include updates on transportation and staff training, low‑sensory swim projects, and community awareness events such as Pink Shirt Day and National AccessAbility Week.

• Extension of the Customer Service Standard initial recommendations deadline to February 6, 2025
• Review of the 2020‑2025 Strategic Multi‑Year Accessibility Plan and its focus areas
• Update on Transportation and Staff Training presented by Sandy Falcon
• Discussion of the Low Sensory Swims town project
• Community engagement events: Pink Shirt Day and National AccessAbility Week (May 25–31)

Collingwood Public Library Board

The Collingwood Public Library Board will consider and vote on updates to four library policies covering discrimination and harassment, workplace violence prevention, health and safety, and accessibility for users with disabilities. The board will also approve the statistical, capital financial, operating financial, and leadership team reports for the year. These items are presented as recommendations for approval as written.

• Approve Human Rights Discrimination and Harassment policy 2025
• Approve Prevention of Workplace Violence policy 2025
• Approve Health and Safety policy 2025
• Approve Accessibility Policy for Users with Disabilities 2025
• Approve Statistical, Capital Financial, Operating Financial, and Leadership Team reports

Council

The Town of Collingwood Council will consider several items on January 20, 2025. The agenda includes an in‑camera session to receive legal advice and discuss a potential property acquisition. The council will also vote on Confirmatory By‑law No. 2025‑006 to formally record the meeting’s proceedings. The meeting will conclude with adjournment.

• In‑camera session to receive legal advice on agreements (Item 4.2)
• In‑camera session to discuss a proposed municipal property acquisition (Item 4.3)
• Vote to enact Confirmatory By‑law No. 2025‑006 confirming the meeting’s proceedings

Collingwood OPP Detachment Board

The Collingwood OPP Detachment Board will adopt its agenda, approve prior meeting minutes, and elect a Chair and Vice Chair whose results will take effect at the next meeting. It will receive the 2025 Financial Billing Statement and discuss several policing reports, school resource officer programs, and a draft recognition program. Additional items include planning for the 2025 Spring Conference and reviewing a service level agreement process.

• Election of Chair and Vice Chair (results to take effect next meeting)
• Receipt of the 2025 Financial Billing Statement
• Review of the Updated School Board / Police Protocol (deferred from Dec 13, 2024)
• Draft Detachment Board Recognition Program (draft document attached)
• Attendance at the 2025 Spring Conference (June 3‑5, 2025 in London, ON)

Trails and Active Transportation Advisory Committee

The Trails & Active Transportation Advisory Committee will adopt its agenda and the December 12, 2024 minutes, then discuss updates on the new Infrastructure Department, several trail projects, the 2025 budget, and planning for an April 29 bike tour. The meeting also includes election of a chair and vice‑chair, reports on construction, maintenance, and map delivery, and a review of a planning application.

• Presentation of the Infrastructure Department organizational chart (December 2024)
• Status update on Harbourview Trail street signs
• Current status report on the 2025 budget for trails and active transportation
• Establish date for subcommittee to begin planning the April 29 bike tour
• Updates on trail counters, GPS online map, and multi‑use pathway education

Downtown Collingwood BIA Board of Management

The Downtown Collingwood BIA Board will adopt its agenda and the minutes from the December 12, 2024 meeting. It will review 2025 budget items, including a transit terminal discussion, and hear a deputation on the Green Economy SGB Hub pilot project. The board will endorse accounts payable vouchers totaling $32,620.30 and a $300 hydro cost for 84 Hurontario. Additional items include updates on the Downtown Master Plan, the Arts Centre, a draft member survey, and the date for the BIA annual meeting.

• Adopt agenda as presented (Recommendation)
• Adopt minutes from December 12, 2024 meeting (Recommendation)
• Endorse accounts payable vouchers for $32,620.30
• Endorse hydro cost voucher for $300 (84 Hurontario)
• Discuss next steps for the Downtown Master Plan

Council - Committee of the Whole

Council will review the fourth draft of the 2025 Municipal Budget and a strategic directions report for a new comprehensive zoning by-law. The body will also consider a new policy for designating municipally significant events and the appointment of a Deputy Treasurer.

• Zoning By-law Amendment for 9880 Beachwood Road to allow two residential lots
• By-law No. 2025-002 to appoint Justin Weber as Deputy Treasurer
• By-laws No. 2025-003 and 2025-004 to establish an Administrative Monetary Penalties System
• Proposed motion to request a presentation on Red Light Camera Enforcement technology
• Review of 2025 Municipal Budget Draft #4

Special Council

The Special Council will receive a staff report and refer the Draft Downtown Master Plan prepared by Fotenn Planning & Design for endorsement to guide strategic investments in the downtown. Council will also direct staff to create a workplan outlining immediate, short‑term and long‑term actions, to be reviewed annually based on budget and resources. In addition, council will set a financial upset limit (amount to be added) for the Arts Centre feasibility‑study consultants and steering committee. A confirmatory by‑law will be enacted to ratify the special meeting proceedings.

• Set a financial upset limit (amount to be added) for the Arts Centre feasibility‑study consultants
• Receive and refer the Draft Downtown Master Plan for council endorsement
• Direct staff to prepare a workplan for downtown actions, reviewed annually
• Enact Confirmatory By‑law No. 2025‑001 to confirm the special meeting proceedings
• Hold an in‑camera session to address litigation or solicitor‑client privileged matters