Cramahe public meetings in 2021

Council Meeting

The Township of Cramahe Council will consider several planning and administrative items, including site plan agreements for two properties on Purdy Road, zoning by-law amendments for Spring and Mill Streets, and the closure and conveyance of unopened road allowances. The council will also discuss a request for a letter of concurrence for a telecommunications tower and receive updates on the Eastfields development.

• Site plan agreements for 2548938 Ontario Ltd (Lot 29) and 2727590 Ontario Ltd (Lot 30) on Purdy Road
• Zoning by-law amendments for Spring St (BL-2021-102) and Mill St (BL-2021-101)
• Stop up, close, and convey road allowances: Princess St, Albert St, and Con 1 Cramahe Part 2 & 4
• Heritage designation of 171 King Street East, Colborne (BL-2021-92)
• Letter of concurrence for Xplornet Communications tower at 330 Tobacco Road, Morganston

The Township of Cramahe Council approved several by-laws and resolutions, including site plan agreements for two properties, closure and conveyance of three road allowances, heritage designation for 171 King Street East, and zoning amendments for Spring St. and Mill St. Council also waived facility fees for a fire association event and expressed concerns about provincial growth projections. All votes were carried unanimously.

• Approved site plan agreements for Lots 29 and 30 (2548938 Ontario Ltd. and 2727590 Ontario Ltd.) (carried)
• Approved by-laws to stop up, close, and convey road allowances for Princess St., Albert St., and an unopened road allowance (carried)
• Approved heritage designation for 171 King Street East, Colborne (carried)
• Approved zoning by-law amendments for Spring St. and Mill St. (carried)
• Waived facility rental fees for Cramahe Fire PTSD hockey tournament (carried)
• Expressed concerns to County about provincial growth projection methodology (carried)
• Approved land donation from Mark Charlton (carried)
• Approved sale of Princess St. and Albert St. road allowances for $3,500 each (carried)

Committee of Adjustment

The Cramahe Committee of Adjustment is holding public hearings to decide on four consent (land severance) applications: two at 30 Division Street, Colborne, and two at 1074 Dingman Road, Castleton. Staff recommend approval of all four with conditions, including cash-in-lieu of parkland fees of $1,100 per new lot, road widening, and easements. The committee will hear public comments and vote on the applications.

• Consent applications D10-KUM-24-21 and D10-KUM-25-21 for 30 Division Street, Colborne, recommended for approval with conditions including a Bell Canada easement and revised access.
• Consent applications D10-VER-26-21 and D10-VER-27-21 for 1074 Dingman Road, Castleton, recommended for approval with conditions including a 10-metre road widening along Dingman Road.
• Cash-in-lieu of parkland fee of $1,100 per new lot for each application.
• Public comments received from agencies: Bell Canada, Hydro One, Lower Trent Conservation, and others; Public Works raised concerns about entrances and driveway locations.
• Meeting held virtually via Zoom on December 21, 2021.

The Committee of Adjustment approved four consent applications, two for properties at 30 Division Street, Colborne, and two for 1074 Dingman Road, Castleton. Each approval includes conditions such as payment of taxes, parkland fees, and specific access or road widening requirements. No public comments were received for any application.

• Approved consent application D10-KUM-24-21 for 30 Division Street, Colborne (carried)
• Approved consent application D10-KUM-25-21 for 30 Division Street, Colborne (carried)
• Approved consent application D10-VER-26-21 for 1074 Dingman Road, Castleton (carried)
• Approved consent application D10-VER-27-21 for 1074 Dingman Road, Castleton (carried)

Parks and Recreation Advisory Committee

The provided document contains only procedural software information and no meeting topics. There are no specific items, discussions, or decisions listed for this Parks and Recreation Advisory Committee meeting.

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. It includes correspondence from Lower Trent Conservation, a notice about voter look-up for the 2022 elections, and resolutions from other municipalities on topics such as bail reform, GO Transit expansion, and property assessment support.

• Response letter from Conservation Ontario Chair Andy Mitchell to Lower Trent Conservation Chair Eric Sandford
• Lower Trent Conservation Board meeting minutes
• Notice about Voterlookup.ca for the 2022 municipal and school board elections
• Resolution from City of Sarnia regarding 'Catch and Release' justice
• Northumberland County resolution on GO Expansion Business Case Study

Police Services Board

The Township of Cramahe Police Services Board is meeting virtually to handle routine business: approving the agenda and prior minutes, receiving the Detachment Commander's report for September–November 2021, and reviewing the Protection Services 2022 Budget. No decisions on the budget are listed on the agenda; it is presented as an item for information.

• Review of Protection Services 2022 Budget
• Detachment Commander Report for September–November 2021
• Approval of minutes from September 29, 2021 meeting

The Cramahe Police Services Board approved its 2022 Protection Services budget as amended, reducing the proposed salary line by half due to the anticipated consolidation into a county-wide board. The board also approved consulting with the Roads Manager about installing a flashing speed sign on Percy Street and discussed traffic concerns on Ontario Street and Colborne speed limits.

• Approved agenda as amended (carried)
• Approved minutes from September 29, 2021 (carried)
• Approved Detachment Commander Report for Sept-Nov 2021 (carried)
• Approved 2022 budget proposal as amended, with salary line halved (carried)
• Approved consulting Roads Manager D. MacPherson on flashing sign locations (carried)

Special Council Meeting

This is a short special council meeting with one substantive item: a by-law to appoint a Treasurer. Council will also hold a closed session to discuss identifiable individuals and labour relations, then confirm the meeting's proceedings with a confirming by-law.

• By-law 2021-95 to appoint a Treasurer for the Township of Cramahe
• Closed session under Section 239(b) and (d) for personal and labour relations matters
• Confirming by-law 2021-93 for the December 14, 2021 special meeting

Council approved the appointment of a new treasurer via By-Law 2021-95. In closed session, they directed staff on a human resources issue, approved a letter of offer for a planning position to Victoria Heffernan, and approved changes to the COVID-19 vaccine policy, effective immediately. The meeting was procedural and included no public questions.

• Approved By-Law 2021-95 to appoint a Treasurer (carried)
• Directed staff to proceed on Human Resource issue as discussed in closed session (carried)
• Approved Letter of Offer for Planning position to Victoria Heffernan and posting for a Planning Coordinator (carried)
• Approved changes to COVID-19 Vaccine Policy, effective immediately (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including waiving facility rental fees for a fire association hockey tournament, directing staff to prepare zoning by-law amendments for two properties, and expressing concerns about provincial growth projections. The committee will also receive verbal updates from various champions.

• Recommend waiving fees for Cramahe Fire Association's all-day PTSD hockey tournament at Rotary Hall on Jan 8, 2022
• Direct staff to prepare zoning by-law amendment for Miller property on Mill Street (PLAN-87-21)
• Direct staff to prepare zoning by-law amendment for Doidge property on Spring Street (PLAN-82-21)
• Receive report on Northumberland County Lands Needs Assessment impact on Colborne (PLAN-89-21)
• Verbal updates from Infrastructure, Planning, Protection Services, Governance, and Parks & Recreation champions

The Committee of the Whole received reports and directed staff to prepare zoning by-law amendments for properties on Mill Street and Spring Street. It also recommended waiving fees for a fire association hockey tournament and expressed concerns about provincial growth projections. No final decisions were made; all items are recommendations to Council.

• Recommended waiving Rotary Hall rental fees for Cramahe Fire PTSD hockey tournament (carried)
• Directed staff to prepare zoning by-law amendment for Miller property on Mill Street (carried)
• Directed staff to prepare zoning by-law amendment for Doidge property on Spring Street (carried; Councillor Clark declared conflict)
• Recommended expressing concerns about provincial growth methodology in Greater Golden Horseshoe (carried)

Public Meeting

The Township of Cramahe is holding a statutory public meeting to hear five applications: three zoning by-law amendments (596 Purdy Road, 688 Tobacco Road, 297 Honey Road) and two road allowance closures (off Union Road and off County Road 25). Council will receive public comments and agency input before deciding on each application.

• Zoning amendment at 596 Purdy Road to reduce side yard setbacks to 2.74 m for a single-family dwelling; public objections received
• Zoning amendment at 688 Tobacco Road to rezone severed land to Rural Residential (RR) and retained land to Rural-X (RU-X)
• Zoning amendment at 297 Honey Road to permit an existing commercial tent and equipment storage business
• Road allowance closure off Union Road (PIN 51155-0195) to correct a clerical error from 1989
• Road allowance closure off County Road 25 (Lot 17 Con 10) with a competing purchase request from 280 Clarke Road

The Township of Cramahe held a public meeting on December 14, 2021, to hear four zoning by-law amendments and two road allowance closure applications. No formal decisions were made; the meeting was for public input only. Council members expressed concerns about the Purdy Road application's small lot size, and public objections were noted.

• No decisions made; public meeting only for D14-JOR-10-21 (Purdy Road)
• No decisions made; public meeting only for D14-MAR-16-21 (688 Tobacco Road)
• No decisions made; public meeting only for D14-JEN-17-21 (297 Honey Road)
• No decisions made; public meeting only for L07-STA-05-21 (Union Road closure)
• No decisions made; public meeting only for L07-GIT-06-21 (County Road 25 closure)

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. Council is receiving correspondence and resolutions from other municipalities for information only. Items include the Building Department's November 2021 report, environmental assessment modernization proposals from the Ministry of the Environment, a resolution from St. Catharines on a national childcare program, and a letter of support from Cochrane regarding property assessment.

• Building Department November 2021 report
• Environmental Assessment modernization proposals (project list approach)
• St. Catharines resolution on National Childcare Program
• Cochrane letter of support on property assessment (Mattice-Val Cote)

Council Information Package

This is an information package for the Township of Cramahe Council, containing correspondence and resolutions from other municipalities for review. Items include requests for federal/provincial funding for rural infrastructure, Lower Trent Conservation transition and funding letters, and a CN Rail net-zero commitment. No decisions are being made; it is for information only.

• Request for Federal and Provincial Funding of Rural Infrastructure Projects (from Wainfleet and Northumberland County)
• Lower Trent Conservation Transition Plan draft v1.2
• Conservation Authorities Act Phase 1 Regulations presentation from the Ministry of the Environment
• Letter to Conservation Ontario Board of Directors to increase provincial funding
• CN Rail commits to 2050 net-zero carbon emissions target

Council Meeting

The Township of Cramahe Council is meeting to consider several by-laws and agreements, including a fire dispatch services agreement, participation in a mutual aid plan, repealing the pool fence by-law, and a temporary garden suite agreement. Council will also receive a presentation on the Northumberland County Forest Management Plan and approve the 2022 meeting schedule. The agenda includes routine items like minutes and information packages, plus a closed session for land acquisition and potential litigation.

• By-Law 2021-89: Fire Communication Services Agreement with member municipalities, County of Northumberland, and City of Peterborough
• By-Law 2021-85: Cramahe Fire Department participation in County of Northumberland Mutual Aid Plan
• By-Law 2021-88: Repeal of Pool By-Law 02-21 (pool fence requirement)
• By-Law 2021-77: Temporary Use – Garden Suite Agreement for lands at 2740 CR 25
• Presentation on Northumberland County Forest Management Plan 2021-2041

The council approved the 2022 meeting schedule, received a forest management plan presentation, and passed several by-laws including repealing a pool fence by-law, appointing an acting CAO, and authorizing fire service agreements. It also directed staff to proceed with a land acquisition and potential litigation as discussed in closed session, and to hire a Treasurer.

• Approved 2022 Council and Committee Meeting Schedule (2021-306)
• Received Northumberland County Forest Management Plan presentation (2021-304)
• Approved By-Law 2021-88 to repeal pool fence by-law 02-21 (2021-308)
• Approved By-Law 2021-84 appointing Acting CAO (2021-309)
• Authorized Temporary Use Garden Suite Agreement at 2740 CR 25 (2021-310)
• Approved Fire Communication Services Agreement with County and Peterborough (2021-311)
• Approved participation in County Mutual Aid Plan (2021-312)
• Approved new Procedural By-Law 2021-91 (2021-313)

Public Meeting

The Township of Cramahe is holding a virtual public meeting to hear three statutory applications: two rezoning requests (Mill Street and Spring Street in Castleton) and two road allowance closures (Princess and Albert Streets). Council will receive public comments and agency feedback before making decisions.

• Rezoning at Mill Street, Castleton from Rural (RU) to Residential 1 (R1) to allow larger building envelope
• Rezoning at Spring Street, Castleton from General Commercial (GC) to Residential 1 (R1) for future residential development
• Road closure applications for Princess Street (PIN 51143-0341) and Albert Street (PIN 51143-0342)
• Storrack Ltd. has applied to purchase half of the Albert Street road allowance
• Agency comments include no objections; a Record of Site Condition is required for the Spring Street rezoning

The Township of Cramahe held a statutory public meeting on November 9, 2021, to hear three applications: rezoning on Mill Street and Spring Street in Castleton, and two road allowance closures on Princess and Albert Streets. No decisions were made; the meeting was for public input only, with comments received from agencies and residents. The applications will proceed to a future council decision.

• Held public meeting for Mill Street rezoning (RU to R1) - no decision made
• Held public meeting for Spring Street rezoning (GC to R1) - no decision made
• Held public meeting for Princess and Albert Street road closures - no decision made

Committee of the Whole

The Committee of the Whole is meeting virtually to receive reports and updates, including a proposed 2022 council meeting schedule, amendments to the procedural by-law, and a recommendation to prepare a site plan agreement for two lots on Purdy Road. The agenda is largely routine, with consent items for minutes from various committees and verbal updates from council champions.

• Recommendation to approve 2022 Council and Committee Meeting Schedule (Report CLERKS-12-21)
• Proposed amendments to Procedural By-law 2020-29 (Report CLERKS-14-21)
• Authorization to prepare a Site Plan Agreement with 2548938 Ontario Ltd. for Lots 29 and 30 Purdy Road (Report PLAN-81-21)
• Consent agenda includes minutes from Fire Advisory, Committee of Adjustment, Police Service Board, Transportation, Water & Wastewater, and Heritage committees
• Verbal updates from Infrastructure, Planning, Protection Services, Governance, and Parks & Recreation champions

The Committee of the Whole received reports and recommended that Council approve the 2022 Council and Committee Meeting Schedule and amendments to Procedural By-law 2020-29. It also directed staff to prepare a Site Plan Agreement with 2548938 Ontario Limited for Council approval. All motions were carried unanimously.

• Approved 2022 Council and Committee Meeting Schedule (recommended to Council)
• Approved amendments to Procedural By-law 2020-29 (recommended to Council)
• Directed staff to prepare Site Plan Agreement with 2548938 Ontario Limited
• Received consent agenda items 8a-8g for information
• Received verbal updates from Infrastructure, Planning, Protection, Governance, and Parks champions

Committee of Adjustment

The Cramahe Committee of Adjustment is holding public hearings on three sets of consent (land severance) applications. They will vote on proposed approvals for severances at 442 Old Shelter Valley Road and on Penryn Road, and consider deferring applications for 2644 County Road 25 pending hydrologic evaluations. The meeting also includes routine adoption of minutes and declarations of interest.

• Consent applications D10-DIL-14/15/16-21 for 442 Old Shelter Valley Road, recommended for approval with conditions including $1,100 cash-in-lieu of parkland
• Consent applications D10-CRO-19/20-21 for 2644 County Road 25, recommended for deferral pending hydrologic evaluations
• Consent applications D10-LIP-21/22/23-21 on Penryn Road, recommended for approval with conditions including $1,100 cash-in-lieu of parkland
• Public and agency comments received; most agencies reported no concerns, with some conditions from Northumberland County and Lower Trent Conservation Authority

The Committee of Adjustment approved three consent applications (D10-DIL-14-21, D10-DIL-15-21, D10-DIL-16-21) with conditions including tax payment, parkland fee, and rezoning. It also approved three lot line adjustments (D10-LIP-21-21, D10-LIP-22-21, D10-LIP-23-21) with similar conditions. Two consent applications (D10-CRO-19-21, D10-CRO-20-21) were deferred until hydrologic evaluations are provided and approved. All decisions were carried unanimously.

• Approved consents D10-DIL-14-21, D10-DIL-15-21, D10-DIL-16-21 with conditions (carried)
• Approved lot line adjustments D10-LIP-21-21, D10-LIP-22-21, D10-LIP-23-21 with conditions (carried)
• Deferred consents D10-CRO-19-21 and D10-CRO-20-21 pending hydrologic evaluations (carried)

Council Information Package

This is an information-only meeting; council is not voting on any items. The package includes Lower Trent Conservation's 2022 business plan and levy letter, the building department's October permit report, and notices from Enbridge, the province, and others.

• Lower Trent Conservation 2022 Business Plan, Budget and Levy Letter
• October 2021 monthly building permit report
• Enbridge Haldimand Shores Community Expansion Project notice of study commencement
• Ontario long-term care staffing news release
• Enbridge OEB application notice (EB-2021-0148)

Special Council Meeting

This is a special council meeting with a single substantive item: receiving Report ADMIN-26-21 on funding for Stage 1 of the Downtown Revitalization project and providing staff direction. The rest of the agenda consists of standard procedural items such as agenda confirmation, declarations of interest, a confirming by-law, and a possible closed session for human resources matters.

• Receive Report ADMIN-26-21 on funding for Stage 1 Downtown Revitalization
• Discussion of Downtown Colborne open space development blueprints
• Possible closed session for personnel and labour relations matters
• Confirming By-law 2021-83 for meeting proceedings

Council received Report ADMIN-26-21 on Stage 1 Downtown Revitalization and directed staff to block off unsafe portions of Maybe Lane stairs, bring the full scope of work back in April 2022 for approval, and begin work on May 1. The motion carried 5-0. Council also moved into closed session to discuss personnel and labour relations, then directed staff to proceed as discussed. No other substantive decisions were made.

• Received Report ADMIN-26-21 on Stage 1 Downtown Revitalization (5-0)
• Directed staff to block off unsafe Maybe Lane stairs with a safety barrier (5-0)
• Directed staff to bring the report back in April 2022 for approval and start work May 1 (5-0)
• Moved into closed session for personnel and labour relations (5-0)
• Directed staff to proceed as discussed in closed session (5-0)
• Approved By-law 2021-83 confirming the meeting's proceedings (5-0)

Fire Advisory Committee

The Township of Cramahe Fire Advisory Committee is meeting virtually to handle routine business, including approving the agenda and minutes from July 9, 2021. The committee will receive updates on the Mutual Aid Participation By-law, the Burn By-law, and 2022 capital projections. A closed session is scheduled to discuss labour relations or employee negotiations regarding the Interim Fire Chief.

• Update on Mutual Aid Participation By-law
• Burn By-law update
• 2022 Capital Projections
• Closed session on Interim Fire Chief (labour relations/employee negotiations)

The Fire Advisory Committee approved the agenda and the July 9, 2021 minutes, and moved into closed session to discuss labour relations regarding the Interim Fire Chief. No formal decisions were made on substantive items; reports and correspondence were none. The committee received updates on the Mutual Aid Participation By-law, Burn By-law update, and 2022 capital projections, including bunker gear replacement, reallocating the Chief's truck to Castleton, and purchasing a new pumper for Colborne.

• Approved agenda as presented (carried)
• Approved minutes from July 9, 2021 as presented (carried)
• Moved into closed session at 4:01 pm for labour relations (carried)
• Came out of closed session at 4:36 pm (carried)
• Received information discussed in closed session for information (carried)
• Adjourned at 4:37 pm (carried)

Special Council Meeting

This is a special council meeting with a largely procedural agenda. The main substantive item is a motion to move into closed session to discuss personal matters about an identifiable individual (a municipal employee) and labour relations or employee negotiations. The only other business is a routine confirming by-law (BL-2021-82) to approve the meeting's proceedings.

• Closed session under Section 239(b) and (d) for personnel and labour relations
• CAO/Treasurer A. McNichol and Clerk H. Grant to remain in attendance
• Confirming By-law 2021-82 to approve meeting proceedings

The special meeting was largely procedural, with council approving the agenda and a confirming by-law. The substantive action was a closed-session discussion on personnel and labour relations, after which council directed staff to proceed as discussed. No other decisions were made in open session.

• Approved agenda as presented (2021-290)
• Moved into closed session for personnel and labour matters (2021-291)
• Returned to open session (2021-292)
• Directed staff to proceed as discussed in closed session (2021-293)
• Approved By-law 2021-82 confirming proceedings (2021-294)
• Adjourned meeting at 6:08 p.m. (2021-295)

Council Information Package

This is an information-only meeting with no decisions or votes. Council is receiving correspondence from Enbridge Gas, Lower Trent Conservation, the Ministry of Municipal Affairs and Housing, and the Solicitor General, plus resolutions from other municipalities on OHIP eye care and Hispanic Heritage Month.

• Enbridge Gas 2022 Federal Carbon Pricing Program application (OEB File EB-2021-0209)
• Lower Trent Conservation Authority board minutes from September 9, 2021
• Ministry of Municipal Affairs and Housing memo on enhanced COVID-19 vaccine certificate with QR code
• Solicitor General correspondence on local Community Safety and Well-being plans
• Resolution from Township of Alnwick/Haldimand proclaiming Hispanic Heritage Month

Water and Wastewater Advisory Committee

The Water and Wastewater Advisory Committee is meeting virtually to approve its agenda and minutes, receive an update on the water operations transition from Aquatech Canadian Water Services Inc., and hear verbal updates on ongoing capital projects, including the Well 1a installation and source water protection. The meeting is largely procedural, with no major decisions or public hearings listed.

• Receive update on water operations transition from Ron Flannery (Aquatech Canadian Water Services Inc.)
• Verbal updates on ongoing capital water project, Well 1a installation, source water protection zone update
• Approve minutes from August 5, 2021
• Schedule next meeting for January 19, 2021

The committee received a verbal update from Ron Flannery of Aquatech Canadian Water Services Inc. about ongoing issues with the water services transition, including billing errors and customer service problems. No formal decisions were made beyond receiving the update and approving routine agenda, minutes, and scheduling items.

• Approved agenda as presented (carried)
• Approved minutes from August 5, 2021 (carried)
• Received Aquatech update on water operations transition (carried)
• Received verbal updates on capital projects (carried)
• Scheduled next meeting for January 19, 2022 (carried)
• Adjourned at 3:37 p.m. (carried)

Council Meeting

Council will consider a pool enclosure by-law decision, approve a feasibility study for a year-round multi-use tennis facility, and vote on several zoning by-law amendments, including one for 1114 Cowie Rd. They will also discuss menstrual product provision and a Year of the Garden proclamation.

Council accepted an Agreement of Purchase and Sale from George Nosal for a property, with the clause regarding improvements struck from the agreement. Council also approved several by-laws, including zoning amendments and a site plan agreement with CCC Properties Inc. A feasibility study for a multi-use tennis facility was tabled.

• Accepted Agreement of Purchase and Sale from George Nosal, with improvements clause struck (carried)
• Approved By-Law 2021-75 under Planning Act Sections 17 and 22 (carried)
• Approved By-Law 2021-80 authorizing site plan agreement amendment with CCC Properties Inc. (carried)
• Approved By-Law 2021-79 amending Comprehensive Zoning By-law 08-18 (carried)
• Approved By-Law 2021-78 amending Comprehensive Zoning By-law 08-18 (carried)
• Tabled feasibility study for multi-use tennis facility (carried)
• Approved closure of Municipal Office for half days on Dec 24, 29, 30, 31, 2021 (carried)
• Approved 2022 revised budget schedule (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting virtually to discuss the 2022 budget, including Christmas pole lights and electrical panel boxes at ball diamonds due to safety concerns. The committee will also receive updates on grants, the ice season, and other park items. The agenda includes standard procedural items like approving the agenda and minutes.

• 2022 budget discussion: Christmas pole lights downtown; electrical breaker panel boxes at A, B & C ball diamonds with safety concerns and potential liability
• ICIP Grant Plans: accessibility doors at Keeler Centre and shelter on Keeler Centre Grounds
• Discussion on Community Fund Grant for Castleton Library ramp awning; Township would pay part of cost
• Keeler Centre walking track accessibility grant not approved
• Vaccine passport policy: staff to check passports during ice times

The Parks and Recreation Advisory Committee met and received reports on 2022 budget items (including solar Christmas lights and electrical panel replacements) and an MTO update regarding tree removal, both for information only. No substantive decisions were made; all motions were to receive items for information, and the meeting adjourned.

• Approved agenda as presented (carried)
• Approved minutes from November 23, 2020 (carried)
• Received 2022 budget items for information (carried)
• Received MTO update for information (carried)
• Received items 8.a to 8.j for information (carried)
• Adjourned meeting at 4:05 p.m. (carried)

Committee of Adjustment

The Cramahe Committee of Adjustment is holding a virtual public hearing to consider four separate consent (land severance) applications. The committee will hear public comments and decide whether to approve the applications, with staff recommending approval for three and deferral for one. One application (D10-MAC-06-21, 07-21, 08-21) has received a letter of objection from nearby residents.

• D10-BAR-04-21: Consent for a new lot at 281 Purdy Road, with conditions including $1,100 cash-in-lieu of parkland and rezoning with a holding provision for site plan approval.
• D10-MAC-06-21, 07-21, 08-21: Three consents at 109 Old Shelter Valley Road, with conditions including driveway placement, a 3.0m Bell Canada easement, and $1,100 cash-in-lieu each.
• D10-DIL-14-21, 15-21, 16-21: Three consents at 442 Old Shelter Valley Road, recommended for deferral pending an updated Minimum Distance Separation (MDS) calculation.
• D10-DEK-17-21, 18-21: Two consents at 875 Tobacco Road, with conditions including a Consent Agreement for hydrologic report recommendations and $1,100 cash-in-lieu each.
• Public objection letter received from Jason & Carrie-Lynn Zegers, Adam Wood, and Sheri Smith regarding the MacKinnon applications.

The Committee of Adjustment approved four consent applications (D10-BAR-04-21, D10-MAC-06/07/08-21, D10-DEK-17/18-21) with conditions, and deferred three applications (D10-DIL-14/15/16-21) pending an updated MDS report. All motions were carried.

• Approved consent application D10-BAR-04-21 with conditions (carried)
• Approved consent applications D10-MAC-06-21, D10-MAC-07-21, D10-MAC-08-21 with conditions (carried)
• Approved consent applications D10-DEK-17-21 and D10-DEK-18-21 with conditions (carried)
• Deferred consent applications D10-DIL-14-21, D10-DIL-15-21, D10-DIL-16-21 until updated MDS calculation received (carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend actions on several items, including an asset management plan update, a revised 2022 budget schedule, and multiple zoning by-law amendments. They will also receive reports on pool enclosure regulations, transportation, and holiday office hours, along with verbal updates from various committee champions.

• Asset Management Plan Update from PSD Citywide Inc. (presentation)
• Zoning By-law Amendment for 1114 Cowie Rd (industrial) and 247 Barnes Road (rural)
• Temporary Use-Garden Suite Agreement for David Robert V. Dingwall and Mae Anita Dingwall
• Recommendation to keep pool enclosure by-law as status quo (no new by-law)
• 2022 Revised Budget Schedule approval (FIN-22-21)

The Committee of the Whole received updates and made recommendations to Council, including approving the revised 2022 budget schedule, recommending an Official Plan Amendment for 1 Church Street, and directing staff to prepare zoning by-law amendments for properties on Cowie Rd and Barnes Rd. It also recommended keeping the pool enclosure by-law as status quo and approved holiday office closures. No final decisions were made, as all items are recommendations to Council.

• Approved revised 2022 Budget Schedule (carried)
• Recommended Official Plan Amendment 2021-18 for 1 Church Street (carried)
• Directed staff to prepare zoning by-law amendment for 1113 Cowie Rd (carried)
• Directed staff to prepare zoning by-law amendment for 247 Barnes Rd (carried)
• Recommended keeping pool enclosure by-law as status quo (carried)
• Recommended municipal office closures Dec 24, 29, 30, 31 (carried)
• Directed staff to bring forward temporary use garden suite agreement for Dingwall (carried)

Council Information Package

This is an information package meeting, not a decision-making session. Council is reviewing correspondence from provincial ministries and resolutions from other municipalities. Items include a Service Ontario memo on newborn registration changes and proposed amendments to forestry and public lands legislation. No votes or decisions are scheduled.

• Service Ontario memo on changes to online 5-in-1 Newborn Bundle
• Proposed amendments to Crown Forest Sustainability Act, Professional Foresters Act, and Public Lands Act
• Kingsville Council resolution supporting Save Eye Care Ontario
• Alnwick/Haldimand resolution supporting lottery licensing to assist small organizations

Transportation Advisory Committee

The Cramahe Transportation Advisory Committee is meeting virtually to elect a chair for the 2020-2022 term, review its terms of reference, and approve prior minutes. Members will also receive verbal updates on 2021 projects including gravel resurfacing, sidewalk renewal, and the Durham St. South project. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Election of committee chair for 2020-2022 term
• Overview of Transportation Terms of Reference
• Approval of July 19, 2021 minutes
• Verbal updates on 2021 projects: Gravel Resurfacing, Surface Treatment, Bell Building Stormwater, Sidewalk renewal, Durham St. South, CN overpass on Barns Road

The Transportation Advisory Committee appointed Jim Detenbeck as Chair for the 2020-2022 term and approved the agenda and minutes from July 19, 2021. Members received verbal updates on 2021 projects, including road resurfacing, sidewalk renewal, and the CN overpass on Barns Road, with a cost-sharing agreement to come before Council later in the fall. No other substantive decisions were made.

• Appointed Jim Detenbeck as Chair for 2020-2022 term (carried)
• Approved agenda as presented (carried)
• Approved minutes from July 19, 2021 as presented (carried)
• Received verbal updates on 2021 projects for information (carried)

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. It includes correspondence and reports for review, such as the September building permit report, a letter from the Minister of Municipal Affairs and Housing on site plan control, and a memo on proof of vaccination guidance. Also included are minutes from the Lower Trent Conservation board and a resolution from Northumberland County regarding capital gains tax on primary residences.

• September 2021 building permit report
• Minister's letter on Site Plan Control Guide
• Lower Trent Conservation proposed 2022 fee policy and schedules
• Flood outlook statement from Lower Trent Conservation
• Northumberland County resolution on capital gains tax on primary residence

Police Services Board

The Cramahe Police Services Board is meeting virtually to approve minutes and reports, discuss correspondence including a resident's complaint about heavy trucks on Telephone Road, and consider a sponsorship request. The board will also discuss speeding on Ontario Street and receive updates on provincial policing regulations.

• Approve Detachment Commander Reports for May and June–August 2021
• Receive Black Cat results on Telephone Rd heavy truck issue
• Discuss speeding on Ontario Street and possible solutions
• Consider sponsorship request for 2021 OAPSB Labour Conference
• Receive All Chiefs Memo 21-0081 on IOP Advisor updates

The Cramahe Police Services Board approved the agenda, minutes from June 23, 2021, and the Detachment Commander Reports for May and June-August 2021. The board received several items for information, including correspondence about a heavy truck issue on Telephone Road, an OAPSB response to draft regulations, a sponsorship request for the 2021 Labour Conference, and an All Chief's memo. No substantive decisions were made beyond routine approvals and receiving information.

• Approved agenda as presented
• Approved minutes from June 23, 2021
• Approved Detachment Commander Reports for May and June-August 2021
• Received Telephone Rd Black Cat results for information
• Received OAPSB Response to SOLGEN - Draft Regulations for information
• Received request for Sponsorship - Labour Conference for information
• Received All Chief's memo 21-0081 for information

Council Meeting

The Township of Cramahe Council is meeting virtually to consider several resolutions and by-laws. Key items include a proposed mandatory COVID-19 vaccination policy for staff, a heritage designation for 171 King Street East, a feasibility study for a multi-use tennis facility, and multiple by-laws including a site plan agreement with The Big Apple Inc. and a sewer use by-law. The meeting also includes routine approvals of minutes and information packages, plus a closed session for land acquisition discussions.

• Mandatory COVID-19 vaccination for all staff, with medical and religious exemptions (ADMIN-22-21)
• Heritage designation of 171 King Street East, Colborne (PLAN-67-21)
• Feasibility study for year-round multi-use tennis facility, up to $30,000 from Parks & Recreation Reserves (ADMIN-23-21)
• Site plan agreement with The Big Apple Inc. (By-law 2021-70)
• Temporary use by-law for a garden suite at 2470 CR 25 (By-law 2021-67)

Council adopted the COVID Vaccine Workplace Policy with recommended changes from closed session, and approved a return to in-person council meetings at the Keeler Centre with hybrid electronic participation for advisory committees. Council also designated 171 King Street East as a heritage property, approved several by-laws including a site plan agreement with The Big Apple Inc., and deferred a feasibility study on a multi-use tennis facility to the next meeting. A motion to continue a road allowance closure application was defeated, and Council directed the Clerk to notify the applicant they are not interested in selling.

• Adopted COVID Vaccine Workplace Policy (resolution 2021-243, prior special meeting)
• Approved return to in-person council meetings at Keeler Centre with hybrid participation (2021-249)
• Designated 171 King Street East as heritage property (2021-250)
• Deferred multi-use tennis facility feasibility study to Oct 19 (2021-251)
• Approved site plan agreement with The Big Apple Inc. (By-law 2021-70)
• Approved sewer use by-law 2021-73
• Approved temporary use by-law for garden suite at 2470 CR 25 (By-law 2021-67)
• Defeated motion to continue road allowance closure application L07-FID-04-21 (2021-263)

Special Council Meeting

The Township of Cramahe is holding a special virtual council meeting. The agenda is largely procedural, including public comments, agenda confirmation, and a confirming by-law. The main substantive item is a move into closed session to discuss personal matters about an identifiable individual and labour relations or employee negotiations. Council will also consider By-law 2021-74 to confirm the meeting's proceedings.

• Closed session under Section 239(b) and (d) for personal matters and labour relations/employee negotiations
• By-law 2021-74 to confirm proceedings of the September 21, 2021 special council meeting
• Public comments limited to 3 minutes per speaker on agenda items
• Recording of meetings governed by By-Law 2020-17

Council held a special meeting, moved into closed session to discuss personnel and labour matters, and returned to open session to authorize the solicitor to proceed as discussed and adopt the COVID Vaccine Workplace Policy with recommended changes. The policy was approved as part of the closed session discussions. No other substantive decisions were made.

• Approved agenda as presented (2021-239)
• Moved into closed session for personnel and labour relations (2021-240)
• Returned to open session (2021-241)
• Authorized solicitor to proceed as discussed in closed session (2021-242)
• Adopted COVID Vaccine Workplace Policy with recommended changes (2021-243)
• Approved confirming by-law BL-2021-74 (2021-244)
• Adjourned meeting at 5:58 p.m. (2021-245)

Public Meeting

The Township of Cramahe is holding a virtual public meeting to hear two rezoning applications. One would allow a larger accessory garage at 247 Barnes Road, and the other would permit a motor vehicle repair shop and propane exchange at 1114 Cowie Road. No objections have been received from agencies or the public.

• Rezoning D14-MIL-12-21: allow 116.13 sq. m garage 3.5 m closer to front lot line at 247 Barnes Road
• Rezoning D14-KAL-13-21: allow home industry (motor vehicle repair shop and propane exchange) at 1114 Cowie Road
• Both applications received no objections from agencies and public
• Public comments accepted via Zoom

The Township of Cramahe held a public meeting to hear two zoning amendment applications. The first would allow a garage to be built closer to the front lot line than normally permitted, and the second would allow a home industry (motor vehicle repair shop and propane exchange) on a rural property. No decisions were made; the meeting was for public input only, and no members of the public spoke.

• Held a statutory public meeting for zoning amendment D14-MIL-12-21 to allow a 116.13 sq. metre garage 3.5 metres closer to the front lot line than the existing dwelling.
• Held a statutory public meeting for zoning amendment D14-KAL-13-21 to allow a home industry (motor vehicle repair shop and propane exchange) on a property zoned Rural-58.
• Confirmed that notices for both meetings were provided in accordance with the Planning Act on August 23, 2021.
• Noted written comments from agencies (school board, county, conservation authority, engineering) with no objections for both applications.
• Confirmed no written comments were received from the public for either application.
• Clarified that the proposed propane use is an exchange station only, not a fill station.
• Adjourned the public meeting at 5:12 p.m.

Committee of Adjustment

The Cramahe Committee of Adjustment is holding a virtual public hearing on eight consent (land severance) applications. Staff recommend approving most applications, with conditions including tax payment, parkland fees, and rezoning, while three applications on Old Shelter Valley Road are recommended for deferral. Objections were received from neighbors on several applications.

• Consent application D10-MAR-05-21 for 688 Tobacco Road, recommended approval with conditions including $1,100 parkland fee
• Three consent applications (D10-MAC-06/07/08-21) on Old Shelter Valley Road, recommended deferral
• Three consent applications (D10-MAC-09/10/11-21) near Pipeline and Shelter Valley, recommended approval with $1,100 parkland fee each
• Two consent applications (D10-MEE-12/13-21) on County Road 21, recommended approval with conditions including Bell Canada easement and road widening dedication
• Objection letters received from neighbors on Old Shelter Valley Road, Pipeline Road, and County Road 21

The Committee of Adjustment approved six consent applications (D10-MAR-05-21, D10-MAC-09-21, D10-MAC-10-21, D10-MAC-11-21, D10-MEE-12-21, D10-MEE-13-21) subject to conditions including tax payment, parkland fees, and rezoning. Three applications (D10-MAC-06-21, D10-MAC-07-21, D10-MAC-08-21) were deferred. The meeting was procedural and included adoption of minutes and agenda.

• Approved consent application D10-MAR-05-21 (conditions: taxes, $1,100 parkland fee, deeds, survey, rezoning)
• Approved consent applications D10-MAC-09-21, D10-MAC-10-21, D10-MAC-11-21 (conditions: taxes, $1,100 parkland fee, deeds, survey, rezoning)
• Approved consent applications D10-MEE-12-21 and D10-MEE-13-21 (conditions: taxes, $1,100 parkland fee, deeds, Bell easement, road widening, shared entrance, rezoning with holding provision, survey)
• Deferred consent applications D10-MAC-06-21, D10-MAC-07-21, D10-MAC-08-21
• Adopted the agenda and minutes of March 9, 2021

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is receiving correspondence including notice of Northumberland County's passing of a county-wide development charges by-law, a Sustainable Cobourg all-candidates forum on sustainability, and the Township's August building report. Also included is a resolution from the Town of South Bruce Peninsula regarding an additional licensing level for small organizations to hold fundraisers.

• Notice of passing of County-Wide Development Charges By-Law
• Sustainable Cobourg All Candidates Forum on Sustainability – September 16, 7:00pm
• Cramahe Township August Building Report
• Resolution from Town of South Bruce Peninsula on licensing for small fundraiser organizations

Special Council Meeting

This is a procedural special council meeting. Council will confirm the agenda, hear public comments, and may move into closed session to discuss personal matters regarding an identifiable individual, a municipal employee, and labour relations or employee negotiations. The only substantive action is approving By-law 2021-65, which confirms the proceedings of this meeting.

• Possible closed session under Section 239(b) and (d) for personal matters and labour relations
• Confirming By-law BL-2021-65 to be passed and sealed
• Public comments limited to 3 minutes per speaker

The Special Council meeting was held via Zoom on September 7, 2021. Council approved the agenda and then moved into closed session to discuss personal and labour relations matters. After returning to open session, Council directed Municipal Solicitor Suzanne Hunt to proceed as discussed in closed session. The meeting was confirmed by By-law 2021-65 and adjourned.

• Approved the agenda as presented (Resolution 2021-233)
• Moved into closed session for personal and labour relations matters (Resolution 2021-234)
• Returned to open session (Resolution 2021-235)
• Directed Municipal Solicitor Suzanne Hunt to proceed as discussed in closed session (Resolution 2021-236)
• Approved By-law 2021-65 to confirm the proceedings of the meeting (Resolution 2021-237)
• Adjourned the meeting (Resolution 2021-238)

Council Information Package

This is an information-only meeting of the Township of Cramahe Council, with no decisions or votes scheduled. The package includes two correspondence items: a letter from the Northumberland Federation of Agriculture regarding a Cost of Community Service Study, and updates from Northumberland County for August 26 to September 9, 2021. No attachments or public comments are listed for either item.

• Correspondence from Northumberland Federation of Agriculture re: Cost of Community Service Study
• Updates from Northumberland County (Aug 26 - Sept 9, 2021)

Council Information Package

This is an information-only package for the Township of Cramahe Council, not a decision-making meeting. Council is reviewing three items of correspondence: a memo from the Office of the Registrar General about coroner investigators' permanent authority to sign and copy Medical Certificates of Death, a letter from the Trent Conservation Coalition about changes to the Trent Source Protection Plan for drinking water, and a letter from the Ministry of Municipal Affairs and Housing about the Municipal Modernization Program Intake 3. No votes or decisions are scheduled.

• Correspondence from Service Ontario re: coroner investigators' permanent authority to sign and copy MCODs
• Letter from Trent Conservation Coalition re: Drinking Water Source Protection and changes to Trent Source Protection Plan
• Minister's letter and guidelines for Municipal Modernization Program Intake 3

Special Council Meeting

This is a special council meeting with two substantive items: authorizing the purchase of new Ice Kube compressors and a heat exchanger for the Keeler Centre Arena, and considering a County request to declare certain lands in Colborne as excess. The rest of the agenda is procedural, including agenda confirmation, declarations of interest, and a confirming by-law.

• Purchase of two Ice Kube Compressors and one Heat Exchanger for Keeler Centre Arena, funded from reserves (Report REC-23-21)
• County request for map of lands declared excess to needs of Colborne Settlement Area to 2051 Planning Horizon (Report PLAN-59-21)
• Confirming By-law 2021-64 to approve proceedings of the meeting

Council authorized the purchase of two new Ice Kube compressors and one heat exchanger for the Keeler Centre Arena, funded from reserves. A request from the County to identify excess lands in Colborne was defeated, and an amendment was carried directing staff to tell the County that excess lands will not be identified until further analysis is done.

• Approved purchase of two Ice Kube compressors and one heat exchanger for Keeler Centre Arena (carried)
• Defeated County request for map of excess lands in Colborne (defeated unanimously)
• Carried amendment directing staff to advise County that excess lands won't be identified until better analysis (carried unanimously)
• Approved agenda as presented (carried)
• Approved confirming by-law 2021-64 (carried)
• Adjourned meeting at 5:41 p.m. (carried)

Council Meeting

Council will consider awarding tenders for a wood chipper, a half-ton truck, and Durham Street South rehabilitation, plus a site plan agreement with Tim Hortons' parent TDL Group. It will also vote on a zoning by-law amendment, a flag policy, a grant application for Castleton Town Hall, and appoint a Chief Building Official. A closed session is scheduled for land acquisition matters.

• Award tender 2021-10 for wood chipper to Allan Fyfe Equipment Ltd. for $51,840 plus HST
• Award tender 2021-11 for half-ton truck to Finch Chevrolet Cadillac Buick GMC for $42,970 plus HST
• Award tender 2021-12 for Durham Street South Rehabilitation to Fidelity Engineering & Construction Inc. for $419,359 plus HST, using $170,759 from federal gas tax reserve
• Approve By-Law 2021-59 authorizing site plan agreement with The TDL Group (Tim Hortons)
• Approve By-Law 2021-61 appointing Donald Butwell as Chief Building Official

Council awarded multiple tenders, including the Durham Street South rehabilitation to Fidelity Engineering & Construction Inc. for $419,359 plus HST, a wood chipper to Allan Fyfe Equipment Ltd. for $51,840 plus HST, and a half-ton truck to Finch Chevrolet Cadillac Buick GMC for $42,970 plus HST. They also approved a grant application for Castleton Town Hall, adopted a flag policy, deferred a pool/hot tub by-law to the new Chief Building Official, and passed several by-laws including a zoning amendment and a site plan agreement with The TDL Group. All motions were carried unanimously.

• Awarded tender 2021-12 for Durham Street South Rehabilitation to Fidelity Engineering & Construction Inc. ($419,359 + HST)
• Awarded tender 2021-10 for wood chipper to Allan Fyfe Equipment Ltd. ($51,840 + HST)
• Awarded tender 2021-11 for half-ton truck to Finch Chevrolet Cadillac Buick GMC ($42,970 + HST)
• Approved Canada Community Revitalization Fund application for Castleton Town Hall
• Adopted Flag Policy
• Deferred outdoor swimming pool and hot tub by-law to new Chief Building Official
• Approved Stage One of Downtown Revitalization with $40,000 upset limit from reserves
• Approved By-Law 2021-60 (zoning amendment) and By-Law 2021-59 (site plan agreement with TDL Group)

Water and Wastewater Advisory Committee

The Water and Wastewater Advisory Committee is meeting virtually to handle routine business, including electing a chair and adopting minutes. The main substantive item is a review and discussion of a draft Sewer Use By-Law that would control discharges to municipal sewers in the Colborne Wastewater Collection System. Staff will also provide a verbal update on 2021 wastewater projects.

• Draft Sewer Use By-Law for Control of Discharges to Municipal Sewers in the Colborne Wastewater Collection System
• Election of Chair for the 2020-2022 Term
• Overview of Terms of Reference for the Advisory Committee
• Verbal update on 2021 projects by Manager of Public Works D. MacPherson

The Water and Wastewater Advisory Committee received the draft Sewer Use By-law for information and recommended that Council adopt it. The committee also elected Mitch Dekeyser as Chair for the 2020-2022 term. No other formal decisions were made; the rest of the meeting involved discussion and updates on capital projects and operations.

• Appointed Mitch Dekeyser as Chair for 2020-2022 term (carried)
• Approved the agenda as presented (carried)
• Received draft Sewer Use By-law for information and recommended Council adoption (carried)
• Adjourned meeting at 4:03 pm (carried)

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is receiving correspondence from the Ministry of the Solicitor General, the Ministry of Municipal Affairs and Housing, and the City of Toronto on various provincial and municipal matters.

• Updated Police Services Advisor Zone Assignments from the Inspectorate of Policing
• Main Street Recovery Act: proclamation of amendments to the Municipal Act and City of Toronto Act
• Report on Bill 177 Stronger Fairer Ontario Act changes to the Provincial Offenses Act
• Member motion on building the early learning and child care system Toronto needs

Committee of the Whole

The Committee of the Whole is reviewing staff reports and making recommendations to Council on several items, including awarding tenders for a wood chipper and a half-ton truck, endorsing amendments to the Trent Source Protection Plan, approving a new outdoor swimming pool and hot tub by-law, and entering into an amended site plan agreement with The TDL Group for Tim Hortons on Big Apple Drive. The agenda also includes routine consent items, such as minutes from various committees and boards, and a zoning by-law amendment for a property on Maple Grove Road.

• Tender 2021-10: award wood chipper to Allan Fyfe Equipment Ltd. for $51,840 plus HST
• Tender 2021-11: award half-ton truck to Finch Chevrolet Cadillac Buick GMC for $42,970 plus HST
• Recommend approval of Outdoor Swimming Pool and Hot Tub By-law
• Recommend endorsement of amendments to Trent Source Protection Plan and public consultation
• Recommend approval of amended Site Plan Agreement with The TDL Group for Tim Hortons on Big Apple Drive

The Committee of the Whole recommended Council award tenders for a wood chipper to Allan Fyfe Equipment Ltd. for $51,840 plus HST and a new half-ton truck to Finch Chevrolet Cadillac Buick GMC for $42,970 plus HST. It also recommended approving a Canada Community Revitalization Fund application for Castleton Town Hall, adopting a Flag Policy, and endorsing amendments to the Trent Source Protection Plan. The outdoor pool and hot tub by-law was deferred until the new Chief Building Official can conduct a public survey and consult with the municipal insurer. No final decisions were made; all items are recommendations to Council.

• Recommended awarding tender 2021-10 (wood chipper) to Allan Fyfe Equipment Ltd. for $51,840 plus HST
• Recommended awarding tender 2021-11 (half-ton truck) to Finch Chevrolet Cadillac Buick GMC for $42,970 plus HST
• Recommended approving Canada Community Revitalization Fund application for Castleton Town Hall
• Recommended adopting the Flag Policy
• Recommended endorsing amendments to the Trent Source Protection Plan and proceeding with public consultation
• Deferred outdoor pool and hot tub by-law pending new Chief Building Official's survey and insurance consultation
• Recommended approving zoning by-law amendment for Sheppard on Maple Grove Rd (By-law 60-21)
• Recommended entering into amended site plan agreement with The TDL Group (Tim Hortons) and approving By-law 59-21

Transportation Advisory Committee

The Township of Cramahe Transportation & Active Transportation Advisory Committee is holding its first meeting, which includes electing a chair, reviewing the committee's terms of reference, and discussing a draft Road Occupancy By-law. The committee will also receive a verbal update on 2021 projects from the Manager of Public Works and Environmental Services.

• Review and discussion of draft Road Occupancy By-law (attachment: RODB.pdf)
• Election of chair; Clerk H. Grant to chair first meeting until new members approved by Council
• Overview of Transportation Terms of Reference (attachment: Transportation Terms of Reference - Final.pdf)
• Verbal update on 2021 projects by Manager of Public Works and Environmental Services D. MacPherson

The Transportation & Active Transportation Advisory Committee held its first meeting on July 19, 2021, but did not elect a chair because the committee's public voting membership is not yet fully appointed. Clerk Holly Grant chaired the meeting instead. The committee approved the agenda and adjourned, with the next meeting scheduled for October 4, 2021. No substantive decisions were made; the draft Road Occupancy By-law was only discussed, and the 2021 projects update was informational.

• Approved the meeting agenda as presented.
• Deferred the election of a chair until new members are approved by Council.
• Adjourned the meeting at 9:52 a.m.

Fire Advisory Committee

The Cramahe Fire Advisory Committee is meeting virtually to review the Fire Department's budget versus actuals as of June 30, 2021, and to receive updates from Fire Chief M. MacDonald on County Fire Services Dispatch, Loomex, and CEMC. The agenda is largely routine, with no public hearings or major decisions listed.

• Fire Department Budget vs actual June 30, 2021 report
• New Fire Recruitment - Capital Budget item
• Update on County Fire Services Dispatch
• Update on Loomex
• Update on CEMC

The committee approved the agenda and the minutes from March 30, 2021. They received the Budget vs. Actual report for information, noting potential capital needs for new fire recruit gear and training, and that Castleton Fire Department will need to be addressed in a 10-year forecast. Updates on County Fire Dispatch Services (renewal with Peterborough Dispatch), the Loomex Fire Master Plan report, and the CEMC role (to be proposed for Council approval to move to the Clerk's department) were also received for information. The next meeting is scheduled for October 15, 2021.

• Approved the agenda as presented.
• Approved the minutes from March 30, 2021 as presented.
• Received the Budget vs. Actual report for information.
• Received the County Fire Dispatch Services update for information.
• Received the Loomex update for information.
• Received the CEMC update for information.
• Adjourned the meeting at 3:16 p.m.

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. Council is receiving three items of correspondence: a letter from the Solicitor General about pet safety in hot weather, a response from the Office of the Fire Marshal, and a memorandum from the Ministry of Municipal Affairs and Housing about entering Step Two of the Roadmap to Reopen. No votes or decisions are scheduled.

• Letter from Solicitor General Sylvia Jones re: pet safety during hot summer months
• Office of the Fire Marshal response under the Fire Protection and Prevention Act, 1997
• Memorandum from Deputy Minister to Clerks and CAOs re: Step Two of Roadmap to Reopen

Council Meeting

Council holds a statutory public meeting for a plan of subdivision and zoning by-law amendment at 20 Park Street East, Colborne, proposing 57 single detached dwellings. Council will also consider several routine items including a sidewalk replacement contract, a 1.5% non-union cost of living adjustment, and various by-laws. The meeting includes delegations on the Mayor's Monarch Pledge and the Colborne Union Cemetery, plus a resolution on phasing out gas-fired electricity generation.

• Public meeting for 57-lot subdivision at 20 Park Street East, Colborne (D14-FID-03-21)
• Award RFP 2021-08 to Earth-Crete Ontario Inc. for sidewalk replacement, up to $145,000
• Approve 1.5% cost of living increase for non-union staff, firefighters, and council
• Approve $67,143.46 payment for CN Railway crossing work on Bellamy Rd
• Resolution calling for phase-out of gas-fired electricity generation by 2030

Council held a statutory public meeting for a plan of subdivision and zoning by-law amendment at 20 Park Street East, Colborne, proposing 57 single detached dwellings. Public comments raised concerns about green space, traffic, water, and notice distribution. Council then approved By-Law 2021-51 and By-Law 2021-52, amending the Comprehensive Zoning By-law, and By-Law 2021-55, amending the business licensing by-law. Council also approved a 1.5% non-union cost of living increase retroactive to Jan 1, 2021, and awarded a sidewalk replacement contract to Earth-Crete Ontario Inc.

• Approved By-Law 2021-51 and By-Law 2021-52, amending the Comprehensive Zoning By-law (BL-2021-51, BL-2021-52)
• Approved By-Law 2021-55, amending the business licensing by-law (BL-2021-55)
• Approved By-Law 2021-56, appointing Holly Grant as Clerk (BL-2021-56)
• Approved By-Law 2021-54, authorizing a GIS services agreement with the County of Northumberland (BL-2021-54)
• Approved By-Law 2021-57, authorizing an agreement with Community Solar Assets 2 Limited (BL-2021-57)
• Approved awarding RFP 2021-08 for sidewalk replacement to Earth-Crete Ontario Inc. for $228/metre up to $145,000 (PW-15-21)
• Approved a 1.5% non-union cost of living increase retroactive to Jan 1, 2021 (FIN-20-21)
• Approved payment of $67,143.46 to CN for Bellamy Rd railway crossing work, funded from Working Capital Reserve (FIN-21-21)

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. Council is receiving correspondence items, including a resolution in support of Rail Safety Week, updates from Northumberland County, and a notice from the Attorney General about modernization and court recovery in POA courts. No votes or decisions are scheduled.

• Resolution in support of Rail Safety Week 2021
• Updates from Northumberland County (June 21)
• Attorney General update on modernization initiatives and court recovery in POA courts

Police Services Board

The Cramahe Police Services Board is meeting virtually to approve the May 2021 Detachment Commander Report and the minutes from May 19, 2021. The board will also consider moving to quarterly meetings for the rest of 2021, with dates set for September 22 and December 15. Correspondence about the Cramahe Forest from the Township's Manager of Parks, Recreation and Facilities will be received for information.

• Approval of May 2021 Detachment Commander Report
• Approval of minutes from May 19, 2021
• Receive correspondence from Jeff Hoskin re: Cramahe Forest (ATV club and K9 security)
• Move to quarterly meetings: Sept 22 and Dec 15, 2021

The Cramahe Police Services Board approved moving to quarterly meetings for the remainder of 2021, with the next meetings set for September 22 and December 15. The board also approved the May 2021 Detachment Commander Report, noting a correction to calls per service. The agenda was amended to remove a presentation on the Cramahe Forest involving the Northumberland ATV Club and K9 Security.

• Approved agenda as amended to remove item 7(a) (Cramahe Forest presentation)
• Approved minutes from May 19, 2021 as presented
• Approved Detachment Commander Report for May 2021, with correction to calls per service
• Approved moving to quarterly meetings for remainder of 2021, with meetings on September 22 and December 15

Committee of the Whole

The Township of Cramahe Committee of the Whole is meeting virtually to consider several zoning and official plan amendments, including converting a church at 1 Church St. E. into a 16-unit apartment building and allowing a petting zoo and dog park at 218 Orchard Road. The committee will also review reports on sidewalk replacement, a cost-of-living adjustment, and a CN Railway crossing payment, among other items.

• Public hearing on Official Plan and Zoning By-law Amendment for 1 Church St. E., Colborne, to permit a 16-unit residential apartment (condominium)
• Public hearing on Zoning By-law Amendment for 218 Orchard Road to allow petting zoo, dog park, and commercial parking lot for The Big Apple
• Public hearing on Zoning By-law Amendment for 303 Maple Grove Road to permit an accessory garage closer to the street than the dwelling
• Recommendation to award RFP 2021-08 for Sidewalk Replacement Program to Earth-Crete Ontario Inc. at $228.00 plus HST per metre, up to $145,000.00
• Recommendation to approve payment of $67,143.46 to CN for Bellamy Rd railway crossing signal and surface work, funded from Working Capital Reserve

The Committee of the Whole received reports and made recommendations to Council, including awarding the 2021 sidewalk replacement contract to Earth-Crete Ontario Inc. for up to $145,000. It also recommended approving a 1.5% cost-of-living adjustment for non-union staff, a GIS services agreement with Northumberland County, and payments for CN railway crossing work totaling $67,143.46. Public meetings were held for zoning and official plan amendments, but no final decisions were made on those items.

• Recommended awarding RFP 2021-08 for sidewalk replacement to Earth-Crete Ontario Inc. (up to $145,000).
• Recommended approving a 1.5% cost-of-living adjustment retroactive to Jan 1, 2021.
• Recommended executing a GIS Services Agreement with Northumberland County.
• Recommended approving payment of $67,143.46 for CN railway crossing work from Working Capital Reserve.
• Recommended approving amendments to By-law 09-02 (Refreshment Vehicle Permit).
• Recommended approving the Keeler Centre Solar System Landlord Agreement.
• Recommended forwarding By-law 2021-51 (Zoning amendment for 688 Tobacco Road) to Council.
• Recommended forwarding By-law 2021-52 (Zoning amendment for Chapman Road) to Council.

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about an identifiable individual or municipal employee, solicitor-client privileged advice, and a proposed or pending land acquisition or disposition. The only open-session action is approving a confirming by-law for the meeting's proceedings.

• Closed session under Municipal Act 239(b), (c), (f) for HR and Industrial Park item PLAN-39-21
• Confirming By-law BL-2021-53 to approve meeting proceedings
• Virtual meeting via Zoom with public comment period

Council accepted the Agreement of Purchase and Sale from William Street Beer Co. for the Industrial Park, and directed staff to prepare a by-law to authorize the Mayor and Clerk to sign it. The decision was made after a closed session that included discussions on personal, solicitor-client, and land acquisition matters. Council also received a human resources report and directed staff to proceed as discussed in closed session. The meeting was extended past the 3-hour limit and adjourned at 10:51 p.m.

• Approved the agenda as presented (Resolution 2021-177).
• Moved into closed session for personal, solicitor-client, and land acquisition matters (Resolution 2021-178).
• Extended the meeting past the 3-hour time limit (Resolution 2021-179).
• Returned to open session at 10:49 p.m. (Resolution 2021-180).
• Received human resources report ADMIN-14-21 and directed staff to proceed as discussed in closed session (Resolution 2021-181).
• Accepted the Agreement of Purchase and Sale from William Street Beer Co. and directed staff to prepare a signing by-law (Resolution 2021-182).
• Approved By-law 2021-53 confirming the meeting's proceedings (Resolution 2021-183).
• Adjourned the meeting at 10:51 p.m. (Resolution 2021-184).

Council Information Package

This is an information package for Council, not a decision-making meeting. It includes a memorandum from the Ministry of Municipal Affairs and Housing about entering Step One of the Roadmap to Reopen, and a resolution from St. Catharines City Council declaring Lyme Disease Awareness Month. No votes or decisions are scheduled.

• Memorandum from Deputy Minister to Clerks and CAOs on entering Step One of the Roadmap to Reopen
• Resolution from St. Catharines City Council on Lyme Disease Awareness Month (passed May 31, 2021)

Council Information Package

This is a Council Information Package meeting for June 10, 2021, containing only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed in the provided text.

Council Information Package

This is a Council Information Package meeting, not a decision-making session. Council is receiving two items of correspondence: a letter from Northumberland County regarding the Kamloops Indian Residential School in BC, and a memorandum from the Ministry of Municipal Affairs and Housing about extending orders under the Emergency Management and Civil Protection Act. No votes or decisions are scheduled.

• Letter to Chief Dave Mowat from Northumberland County re: Kamloops Indian Residential School
• Memorandum from Deputy Minister to Clerks and CAOs re: extension of EMCPA orders

Special Council Meeting

This special council meeting includes reports and potential decisions on applying for a federal grant to improve the Tennis Clubhouse and authorizing an agreement with the YMCA to run the summer day camp. Council will also consider a site plan agreement with Jebco Manufacturing Inc. and move into closed session to discuss personnel, land, and employee matters.

• Authorize application to Green and Inclusive Community Buildings Program for Tennis Clubhouse improvements
• Authorize agreement with YMCA to deliver Cramahe Township summer day camp
• Approve By-law 2021-49: Site Plan Agreement with Jebco Manufacturing Inc.
• Closed session for labour relations, land acquisition/disposition, and personal matters
• Confirming By-law 2021-50 for meeting proceedings

Council authorized staff to apply for a federal grant for Tennis Clubhouse improvements and to sign an agreement with the YMCA for the summer day camp. It approved a site plan agreement with Jebco Manufacturing Inc. In closed session, Council approved the 2021 Organizational Chart, changing the Deputy Clerk role to Administrative Assistant to the Clerk and adding a Junior Planner position, and adopted a stamped deed from April 8, 2021. All motions carried unanimously.

• Approved agenda for the special meeting (2021-167)
• Authorized staff to apply for Green and Inclusive Community Buildings Program for Tennis Clubhouse (2021-168)
• Authorized staff to sign agreement with YMCA for summer day camp (2021-169)
• Approved By-law 2021-49, Site Plan Agreement with Jebco Manufacturing Inc. (2021-170)
• Approved 2021 Organizational Chart, changing Deputy Clerk to Administrative Assistant and adding Junior Planner (2021-173)
• Adopted stamped deed from April 8, 2021 (2021-174)
• Approved confirming by-law 2021-50 (2021-175)
• Adjourned at 4:35 p.m. (2021-176)

Police Services Board

The Cramahe Police Services Board is meeting virtually to approve routine items: the agenda, April 21 minutes, and the Detachment Commander's April 2021 report. The main substantive item is a resolution to support a new Northumberland OPP Detachment Board, as proposed by Cramahe Council, with a specific board composition and a June 7, 2021 submission deadline.

• Resolution to support new Northumberland OPP Detachment Board representing Alderville First Nation, Alnwick/Haldimand, Brighton, Cramahe, Hamilton, and Trent Hills
• Proposed board composition: 5 municipal and 1 First Nations reps (60%), 2 community reps (20%), 2 provincial appointees (20%)
• Township of Hamilton to submit proposal by June 7, 2021
• Approval of April 2021 Detachment Commander Report
• Adoption of April 21, 2021 meeting minutes

The Police Services Board received Council Resolution #2021-142 supporting the creation of a new Northumberland OPP Detachment Board and directed Chair Pat Westrope to confirm support to all parties. The board also approved the April 2021 Detachment Commander Report and the meeting agenda and minutes. No other substantive decisions were made; summer meeting scheduling and budget support for OPP were discussed for future consideration.

• Approved agenda as presented (carried)
• Approved minutes from April 21, 2021 (carried)
• Approved Detachment Commander Report for April 2021 (carried)
• Received Council Resolution #2021-142 supporting new OPP Detachment Board (carried)
• Directed Chair to confirm support of new OPP detachment board to all parties (carried)

Council Meeting

Council approved several by-laws, including a subdivision agreement for Phase 2 of the Foxtail Ridge development and lifting holding provisions on multiple properties. They also approved the purchase of AODA compliance software, renewed a land lease, and supported a proposal for a new OPP Detachment Board. All decisions were carried unanimously.

• Approved By-Law 2021-34, authorizing a subdivision agreement with 1961059 Ontario Inc. for Phase 2 of Foxtail Ridge Subdivision (carried)
• Approved By-Law 2021-45, lifting a holding provision on lands at 114 King Street East for Phase 2 of Foxtail Ridge (carried)
• Approved By-Law 2021-46, removing a holding symbol from three lots in Lot 22, Concession 4, Hamlet of Dundonald (carried)
• Approved By-Law 2021-47, removing a holding provision for MacDonald Homes 12-plex on Part of Lot 31, Con 1 (carried)
• Approved purchase of AbleDocs products and services for $8,425.00 for AODA compliance (carried)
• Approved renewal of a 2-year lease with Neil Chapman for ~15 acres of tillable land (carried)
• Supported Cramahe Police Service Board's request for a new Northumberland OPP Detachment Board (carried)
• Approved By-Law 2021-48, authorizing an agreement with Community Power Northumberland Co-Operative Inc. (carried)

Council Information Package

This is an information-only meeting; council is not making decisions. The package includes correspondence on a Community Building Fund application, a Northumberland County broadband application (EORN Gig Project), updates from the county, a provincial news release on innovative care models, a request for a Menstrual Hygiene Day proclamation, and a notice of a public meeting on a zoning by-law amendment in neighbouring Alnwick/Haldimand.

• Community Building Funding - COVID-19 letter from MPP David Piccini
• Northumberland County Broadband Application (EORN Gig Project) letter of support
• Updates from Northumberland County (May 10-21, 2021)
• Ontario Expanding Innovative Models to Deliver Better, Connected Care news release
• Notice of Public Meeting May 27, 2021 for Zoning By-Law Amendment (Alnwick/Haldimand)

Committee of the Whole

The Committee of the Whole received several reports and made recommendations to Council, including supporting the new Northumberland OPP Detachment Board proposal, purchasing AbleDocs software for $8,425 for AODA compliance, and approving various zoning amendments and agreements. A zoning by-law amendment for accessory residential units (By-law 30-21) was deferred to the June 15, 2021 meeting. All motions were carried unanimously.

• Recommended support for new Northumberland OPP Detachment Board (carried)
• Recommended purchase of AbleDocs software for $8,425 for AODA compliance (carried)
• Recommended authorizing completion of Class EA addendum for Colborne Wastewater Treatment Plant (carried)
• Recommended approving amendments to Keeler Centre Solar Lease Assignment Agreement (carried)
• Recommended renewing tillable acres lease for 2 years instead of 5 (carried)
• Recommended entering into Consent Agreement for 390 Old Shelter Valley Road (carried)
• Recommended entering into Consent Agreement for 271 Chapman Road (carried)
• Deferred By-law 30-21 (ARU provisions) to June 15, 2021 meeting (carried)

Council Information Package

This is a Council Information Package for the Township of Cramahe, containing correspondence and resolutions from other municipalities for council's information only. No decisions are being made at this meeting. Items include a press release about a new chair for Town of Cobourg Holdings Inc., a media release about motorized trails opening in Northumberland County Forest, a letter about closing Canada's international borders, an invitation to a municipal code of conduct consultation, an annual report from the Northumberland County Archives and Museum, and a resolution from the Municipality of Calvin regarding fire department support.

• Town of Cobourg Holdings Inc. announces new chair (press release)
• Motorized trails set to open for the season in Northumberland County Forest
• Office of the Warden re: closing Canada's international borders for 30-day period
• Invitation to Eastern Ontario Municipal Code of Conduct consultation on 20 May 2021
• Northumberland County Archives and Museum 2020 annual activity report

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. It includes correspondence from the Ministry of Transportation about a Highway 401 planning study, a resolution from the City of Port Colborne on cannabis licensing and enforcement, and a summary report of public feedback from the 'Let's Talk Cramahe' engagement platform.

• Ministry of Transportation: Highway 401 Planning Study from Colborne to Brighton – Preliminary Design & Class Environmental Assessment Study (GWP 4054-17-00), including permission to enter property
• City of Port Colborne resolution on cannabis licensing and enforcement
• Let's Talk Cramahe summary report for March 30 to April 28, 2021

Council Information Package

This is an information package for Council, not a decision-making meeting. Council is reviewing correspondence on a Health Canada cannabis consultation report, provincial regulatory changes, emergency management orders, and a natural heritage system mapping update. No formal decisions are being made at this meeting.

• Health Canada Cannabis Consultation Report from By-Law Enforcement Officer Rodger Dingman
• Amendments to regulations under the Environmental Protection Act and Ontario Water Resources Act
• Enhanced Enforcement and New Order under the Emergency Management and Civil Protection Act (EMCPA)
• Natural Heritage System mapping from Manager of Planning and Development Heather Sadler
• Resolution from City of Cambridge supporting Paid Sick Leave

Police Services Board

The Cramahe Police Services Board approved the Detachment Commander Report for March 2021 and received updates on the 2021 Court Security and Prisoner Transportation Grant. The board also voted to support the creation of a new Northumberland OPP Detachment Board, with a proposed 10-member composition, and requested that the Township of Hamilton submit the proposal by June 7, 2021. No other substantive decisions were made.

• Approved agenda as presented (carried)
• Approved March 17, 2021 minutes with title change for J. Martin to Inspector (carried)
• Approved Detachment Commander Report for March 2021 (carried)
• Received Solicitor General update on new OPP detachment boards (carried)
• Requested Committee of the Whole support for proposed Northumberland OPP Detachment Board (carried)
• Endorsed 10-member board composition: 5 municipal, 1 First Nations, 2 community, 2 provincial appointees (carried)
• Requested Township of Hamilton submit proposal by June 7, 2021 (carried)
• Received MPB Financial Service Unit grant update for information (carried)

Council Meeting

Council will hold a statutory public meeting on proposed rules for Additional Residential Units (second units), then consider a series of staff recommendations. Key decisions include adopting the 2021 tax rate by-law, awarding a five-year water system operating contract, and approving several other contracts and appointments.

• Public meeting on Additional Residential Units zoning amendments (By-law 2021-30)
• Award Tender 2021-02 to Aquatech Canadian Water Services Inc. for $243,444/year plus HST (5-year agreement)
• Adopt 2021 Tax Rate By-law 2021-31
• Award Tender 2021-07 to M&L Supply Fire & Safety for $47,625 plus HST (Scott Air Pack cylinders)
• Approve 2021 building permit fee increase and interim clerk appointment

Council awarded the five-year contract to operate the Colborne water supply and distribution system to Aquatech Canadian Water Services Inc. for $243,444 annually plus HST, in a 3-2 vote. Council also approved the 2021 tax rate by-law, appointed an interim clerk, and held a public meeting on additional residential units without a final decision.

• Awarded Tender 2021-02 to Aquatech Canadian Water Services Inc. for $243,444/year plus HST (3-2)
• Approved 2021 Tax Rate By-law 2021-31
• Appointed Holly Grant as Interim Municipal Clerk for 2 months
• Approved Tender 2021-07 for 4500 Scott Air Pack Cylinders to M&L Supply Fire & Safety for $47,625 plus HST
• Approved receipt of $6,100 Ontario Fire Safety Grant
• Authorized Castleton General Store to sell alcohol on specified holidays
• Approved free facility request from Prospect Community Church for Victoria Square
• Approved By-law 2021-29 authorizing internet/telephone voting for elections

Special Council Meeting

Council received and approved the 2020 Audited Financial Statements as presented. Council also approved By-Law 2021-32, authorizing the Mayor and Clerk to execute a landowner tree planting agreement with Northumberland Tree Planters under Forests Ontario's 50 Million Tree Program. The meeting was procedural, with no other substantive decisions.

• Approved 2020 Audited Financial Statements (carried)
• Approved By-Law 2021-32 for tree planting agreement with Northumberland Tree Planters (carried)
• Approved By-Law 2021-33 to confirm proceedings (carried)

Committee of the Whole

The Committee of the Whole is reviewing staff reports and making recommendations to Council on several contracts and approvals, including a five-year water system operating agreement, a fire equipment tender, and the 2021 tax rate by-law. The meeting also includes presentations on the Ontario budget and a Highway 401 planning study, plus a closed session to discuss an identifiable individual.

• Tender 2021-02 for Colborne water system operations awarded to Aquatech Canadian Water Services Inc. at $243,444/year plus HST for a five-year term
• Tender 2021-07 for 4500 Scott Air Pack cylinders awarded to M&L Supply Fire & Safety for $47,625 plus HST
• Ontario Fire Safety Grant of $6,100 to be approved
• 2021 Tax Rate By-Law to be prepared for April 20 Council meeting
• Castleton General Store (1768 Percy Street) authorized to sell alcohol on specified holidays

The Committee of the Whole made several recommendations to Council, including awarding a water system operating contract to Aquatech Canadian Water Services Inc. for $243,444 plus HST annually, awarding a fire equipment tender to M&L Supply Fire & Safety for $47,625 plus HST, and approving the 2021 tax rate by-law. It also recommended approving a $6,100 Ontario Fire Safety Grant, authorizing alcohol sales at the Castleton General Store on specified holidays, and appointing Holly Grant as Interim Municipal Clerk for two months. All recommendations were carried and will be considered by Council.

• Recommended awarding Tender 2021-02 to Aquatech Canadian Water Services Inc. for $243,444 plus HST annually (carried)
• Recommended awarding Tender 2021-07 to M&L Supply Fire & Safety for $47,625 plus HST (carried)
• Recommended approving the 2021 Tax Rate By-Law (carried)
• Recommended approving $6,100 Ontario Fire Safety Grant (carried)
• Recommended approving alcohol sales at Castleton General Store on specified holidays (carried)
• Recommended appointing Holly Grant as Interim Municipal Clerk for 2 months (carried)
• Recommended approving the Cramahe Industrial Park Guide for public release (carried)

Public Meeting

This is a statutory public meeting to consider adopting a new building permit fee schedule, which would increase existing fees. The township has not reviewed fees since 2013 and aims to achieve 100% cost recovery. The new fee schedule is proposed to take effect April 21, 2021. Public comments and written submissions from builders and the Chief Building Official are part of the record.

• Proposed increase to building permit fees
• New fee schedule effective April 21, 2021
• Public comments from Fidelity Homes Inc. and MacDonald Homes
• Letter from Chief Building Official Barbara Waldron regarding fee review compliance

The public meeting discussed a proposed building permit fee increase but no formal decision was made. Council members disagreed on whether to postpone the increase to 2022, with some supporting delay and others favoring immediate action. Builders and developers requested more consultation and an in-person meeting, which the Chief Building Official agreed to consider subject to COVID-19 restrictions.

• No formal decision on fee increase; discussion only
• CBO to explore in-person meeting options subject to COVID-19 restrictions
• Builders invited to contact CBO for further consultation

Council Information Package

This is an information-only Council Information Package, not a decision-making meeting. The sole item is correspondence from the Municipal Property Assessment Corporation (MPAC) providing its 2020 Annual Report for council's information. No decisions or discussions are scheduled.

• MPAC 2020 Annual Report received for information

Council Information Package

This is an information-only meeting; council is not making decisions. The package includes correspondence from the Ministry of Finance about the Ontario Cannabis Legalization Implementation Fund, updates from Northumberland County, and notices from Canadian Pacific, MPAC, and the Minister of Infrastructure.

• Ontario Cannabis Legalization Implementation Fund letter to treasurers
• Northumberland County updates (March 29 - April 9, 2021)
• Canadian Pacific 2021 Vegetation Control Program
• MPAC changes to Ontario Reg 244/97 under the Aggregate Resources Act
• COVID-19 case at Golden Plough Lodge long-term care home

Fire Advisory Committee

The Cramahe Fire Advisory Committee is meeting virtually to review reports and make recommendations. Key items include a proposed $47,625 tender for Scott air pack cylinders, a $6,100 Ontario Fire Safety Grant, and a fire service delivery review. The committee will also discuss a proposed reorganization of the fire department and enter closed session for employee labour negotiations.

• Recommend approval of Tender 2021-07 to M&L Supply Fire & Safety for $47,625 plus HST for 4500 Scott Air Pack Cylinders
• Recommend support for $6,100 Ontario Fire Safety Grant (Report FIRE-03-21)
• Receive Fire Service Delivery Review for information
• Review proposed Fire Department Organization Chart
• Closed session on employee labour negotiations (CEMC re-assignment)

The Fire Advisory Committee received several reports and made recommendations to the Committee of the Whole. It recommended supporting a $6,100 Ontario Fire Safety Grant and awarding Tender 2021-07 to M&L Supply Fire & Safety for $47,625 plus HST for 4500 Scott Air Pack Cylinders. The committee also received the Fire Services Review, Budget vs. Actual, and proposed organization chart for information, and moved into closed session to discuss employee labour negotiations, later recommending a report on the CEMC role be brought to the April 13 Council meeting in camera.

• Approved the agenda as presented.
• Approved the minutes from October 28, 2020 as presented.
• Received the Fire Services Review for information.
• Received the Budget vs. Actual for information.
• Recommended to Committee of the Whole support of the $6,100.00 Ontario Fire Safety Grant (FIRE-03-21).
• Recommended to Committee of the Whole approval to award Tender 2021-07 to M&L Supply Fire & Safety for $47,625.00 plus HST (FIRE-02-21).
• Received the Existing and Proposed Fire Department Organization Chart for information.
• Recommended to Committee of the Whole that staff prepare a report on the CEMC Role, to be brought in camera at the April 13, 2021 Council meeting.

Special Council Meeting

This is a special council meeting held virtually, called as a workshop for Council and Senior Staff under the Municipal Act and to pass a by-law appointing a Fire Chief. Council will also move into closed session for a training workshop on Growth and Development Strategies, and will consider a confirming by-law for the meeting's proceedings.

• Appoint a Fire Chief for the Township of Cramahe, By-Law 2021-28
• Closed session for workshop on Growth and Development Strategies
• Confirming By-Law 2021-27 for the March 30, 2021 special meeting

The special council meeting was held as a workshop for council and senior staff, and included the passage of a by-law appointing a Fire Chief. Council also received a presentation from planning and public works managers for information. The meeting moved into closed session for training on growth and development strategies, then returned and adjourned.

• Approved the agenda as presented (Resolution 2021-105).
• Approved By-Law 2021-28 to appoint a Fire Chief for the Township of Cramahe (Resolution 2021-106).
• Moved into closed session at 6:04 p.m. for a workshop on Growth and Development Strategies (Resolution 2021-107).
• Came out of closed session at 8:22 p.m. (Resolution 2021-108).
• Received the presentation from the Manager of Planning & Development and Manager of Public Works & Environmental Services for information (Resolution 2021-109).
• Approved By-Law 2021-27 to confirm the proceedings of the meeting (Resolution 2021-110).
• Adjourned the meeting at 8:25 p.m. (Resolution 2021-111).

Council Information Package

This is an information-only Council Information Package, not a decision-making meeting. Council is reviewing correspondence from the Solicitor General about new OPP detachment boards, a resolution from Pickle Lake supporting a ban on candidates with criminal records in municipal elections, MISA Ontario award nominations, and a ministry memo on COVID-19 order amendments. No votes or decisions are scheduled.

• OPP detachment board framework under Community Safety and Policing Act, 2019
• Pickle Lake resolution: bar criminal-record holders from municipal election candidacy
• MISA Ontario 2021 Awards nominations open
• Amendments to Orders under Reopening Ontario Act (COVID-19)

Council Information Package

This is an information-only Council Information Package, not a decision-making meeting. Council is reviewing correspondence from provincial ministries and Lower Trent Conservation. Items cover COVID-19 border testing orders, capacity limit changes for events, vaccination plans for frontline emergency personnel, and 2021 COVID-19 relief funding for municipalities. No votes or decisions are scheduled.

• Memorandum from Deputy Minister on capacity limit changes for events in Grey-Lockdown, Phase 1 COVID vaccination plan, and new border testing orders
• New COVID border testing orders under the Quarantine Act, with a resource document for peace officers
• 2021 COVID-19 Relief Funding for Municipalities program details
• Lower Trent Conservation's 2020 Annual Report

Police Services Board

The Cramahe Police Services Board is meeting to swear in new municipal appointee Robert McComb, approve the February 2021 Detachment Commander Report, and consider a partnership request from the Ontario Association of Police Service Boards. The agenda also includes routine items like approving the previous meeting's minutes and confirming the next meeting date.

• Oath of Office and Secrecy for new board member Robert McComb, effective March 4, 2021, for a three-year term
• Approval of Detachment Commander Report for February 2021
• Partnership request for OAPSB Spring Conference and AGM (virtual, May 27-28, 2021)
• Approval of minutes from February 17, 2021 meeting

The Cramahe Police Services Board met on March 17, 2021, and swore in Robert McComb as a new municipal appointee for a three-year term. The board approved the agenda, the minutes from February 17, 2021, and the Detachment Commander Report for February 2021. It also received information about the OAPSB Spring Conference and AGM. No substantive policy decisions were made; the meeting was largely procedural.

• Administered Oath of Office and Oath of Secrecy to Robert McComb as new municipal appointee for three years, effective March 4, 2021.
• Approved the agenda as amended to include a greeting from Chief Superintendent Peer.
• Approved the minutes from February 17, 2021, as presented.
• Approved the Detachment Commander Report for February 2021 as presented.
• Received the OAPSB letter regarding the Spring Conference and AGM for information.

Council Meeting

The Township of Cramahe Council is meeting virtually to consider awarding several contracts, including a $314,900 tender for Colborne Drinking Water System Well Upgrades, a $44,938 asphalt hot box, a $55,820 woodchipper, and a $124,300 aggregate extraction tender. They will also vote on multiple zoning by-law amendments, a site plan agreement for a 12-plex on Victoria Avenue, and a proposed building permit fee increase. The meeting includes a presentation from the Ontario Health Team about a rural outreach clinic at 34 Victoria Street, Colborne, and a closed session to discuss the sale of Cramahe Industrial Park lands and closure of an unused road allowance.

• Award Tender 2021-03 to Peak Construction Group Ltd. for $314,900 plus HST for Colborne Drinking Water System Well Upgrades
• Award Tender 2021-01 to Finch Chevrolet Cadillac Buick GMC for $41,866 plus HST for a new half ton truck
• Approve naming the Memorial Park diamond 'Rutherflo Fastball Diamond' in memory of Alex 'Curly' Rutherford
• Authorize $285,000 to Roads Equipment Reserve and $35,000 to COVID-19 Reserve from 2020 year-end
• Set public meeting for April 20, 2021 to consider zoning changes for Additional Residential Units

Council approved several tenders including a $314,900 well upgrade and a $124,300 aggregate extraction, but unanimously defeated a $41,866 truck purchase and a $55,820 woodchipper purchase. They also approved a naming policy, a memorial plaque, reserve contributions, and several zoning by-law amendments.

• Awarded Tender 2021-03 for Colborne Drinking Water System Well Upgrades to Peak Construction Group Ltd. for $314,900 plus HST (carried)
• Awarded Tender 2021-04 for Little Lake Pit Aggregate Extraction to Gerald Finlay Construction Limited for $124,300 plus HST (carried)
• Defeated Tender 2021-01 for a new half ton truck to Finch Chevrolet Cadillac Buick GMC for $41,866 plus HST (defeated unanimously)
• Defeated Tender 2021-06 for a new woodchipper to Allan Fyfe Equipment Ltd. for $55,820 plus HST (defeated unanimously)
• Approved naming the Memorial Park diamond 'Rutherflo Fastball Diamond' with a plaque in memory of Alex 'Curly' Rutherford (carried)
• Approved the Naming Policy as presented (carried)
• Authorized $35,000 to COVID-19 Reserve, $5,000 to Police Service Board Reserve, $285,000 to Roads Equipment Reserve, and $2,000 to Library Reserves (carried)
• Denied the request to close the unused road allowance between 101 Beach Drive and 102-1 Bellamy Road (carried)

Council Information Package

This is a Council Information Package for the Township of Cramahe, containing one correspondence item: the Municipal Engineers Association (MEA) 2021 Bursary Awards Program. No decisions are being made; the package is for information only.

• Correspondence from Municipal Engineers Association regarding 2021 Bursary Awards Program

Committee of the Whole

The Township of Cramahe Committee of the Whole is meeting virtually to receive reports and make recommendations to Council on a range of items, including a new half-ton truck purchase, reserve contributions, zoning by-law amendments, and a site plan agreement. The committee will also hear delegations and verbal updates from various champions.

• Recommend awarding Tender 2021-01 for a new half-ton truck to Finch Chevrolet Cadillac Buick GMC for $41,866.00 plus HST.
• Recommend $35,000 to Covid Reserve, $5,000 to Police Service Board Reserve, $285,000 to Roads Equipment Reserve, and $2,000 to Library Reserves.
• Recommend approving zoning by-law amendments for properties on Bellamy Road, Ontario Street, Haynes Road, and another (D14-HOS-09-20).
• Recommend approving a site plan agreement with 2003603 Ontario Corporation (MacDonald Homes) for a 12-plex on Victoria Ave, subject to receipt of Letter of Credit and insurance.
• Recommend setting a public meeting for April 20, 2021 to consider amendments to Additional Residential Unit zoning regulations.

The Committee of the Whole made several recommendations to Council, including awarding Tender 2021-01 for a new half-ton truck to Finch Chevrolet Cadillac Buick GMC for $41,866 plus HST, approving a naming policy, and recommending approval of multiple zoning by-law amendments. They also recommended authorizing staff to contract with Apple Country Thyme Jamboree for a Labour Day weekend event and install ice at the Keeler Centre after the event, contingent on COVID-19 restrictions being lifted by July 30, 2021.

• Recommended awarding Tender 2021-01 for a new half-ton truck to Finch Chevrolet Cadillac Buick GMC for $41,866 plus HST.
• Recommended approving the naming of the Memorial Park diamond as 'Rutherflo Fastball Diamond' with a plaque in memory of Alex 'Curly' Rutherford.
• Recommended approving the Naming Policy as set out in Report REC-07-21.
• Recommended accepting the 2020 Annual Report for the Water Pollution Control Plant.
• Recommended authorizing a contract with Apple Country Thyme Jamboree for the September 2021 event if COVID-19 restrictions are lifted by July 30, 2021, and installing Keeler Centre ice after the event.
• Recommended approving 2021 Building Permit Fee Increase and setting a public meeting for April 13, 2021.
• Recommended approving several zoning by-law amendments (Bellamy Road, Rutherford Ontario Street, HOS-09-20, Haynes Road).
• Recommended approving a Site Plan Agreement with MacDonald Homes for a 12-plex on Victoria Ave, subject to receipt of Letter of Credit and Insurance.

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to decide on application D10-PLA-03-21, a lot addition/severance at 20 Durham Street South. The planning report recommends approval with conditions, including merging the severed parcel with an adjacent property. Public and agency comments are attached for review.

• Application D10-PLA-03-21 for lot severance at 20 Durham Street South
• Recommended approval with conditions including tax payment and deed submission
• County of Northumberland, Lower Trent Conservation, Enbridge Gas, Hydro One comments
• LDAC member Michael Rehder comments attached
• Virtual meeting via Zoom

The Committee of Adjustment approved application D10-PLA-03-21, a land severance, subject to conditions including payment of taxes, submission of deeds and survey, and merging the severed parcel with a specified property. No public or member questions were raised during the hearing. The meeting adjourned at 5:11 PM.

• Approved agenda as presented.
• Approved application D10-PLA-03-21 with conditions (tax payment, deed submission, survey copies, lot merger, LTC regulation acknowledgment).
• Adjourned meeting at 5:11 PM.

Council Information Package

This is a Council Information Package for the Township of Cramahe, dated March 4, 2021, for information only. It includes correspondence from Northumberland County with updates for March 1-12, 2021, a document from Ed's House Northumberland Hospice Care Centre, and a letter from the Ministry of Transportation regarding the Safe Restart Agreement (SRA) Phase 3 for COVID-19 related financial impacts. No decisions are being made at this meeting.

• Updates from Northumberland County (Feb 26 attachment)
• Ed's House Northumberland - Hospice Care Centre information
• Ministry of Transportation letter on Safe Restart Agreement Phase 3

Council Information Package

This is an information-only meeting with no decisions. Council is receiving two items of correspondence from the Halliburton, Kawartha, Pine Ridge District Health Unit: a letter revoking a health order for four properties on County Rd. 2 in Colborne, and a weekly COVID-19 update from the Acting Medical Officer of Health.

• Revocation of HPPA Section 13 order for 13548, 13574, 13580, 13590 County Rd. 2, Colborne
• Weekly COVID-19 update from Acting MOH Dr. Ian Gemmill dated Feb 19, 2021

Special Council Meeting

This is a special council meeting called solely for a training/workshop for council and senior staff. The main item is a presentation by John Mascarin of Aird & Berlis on council/staff orientation, which council will receive for information. The agenda also includes routine items: approving the agenda, declarations of interest, a confirming by-law (2021-03), and adjournment. No substantive decisions or public business are scheduled.

• Council/Senior Staff Orientation Workshop presentation by John Mascarin, Aird & Berlis
• By-law 2021-03 to confirm proceedings of the February 23, 2021 special council meeting
• Meeting held virtually via Zoom

The Special Council Meeting was held as a training/workshop for Council and senior staff. Council received a presentation from John Mascarin of Aird & Berlis on Council/Staff Orientation, and approved the agenda and a confirming by-law. No substantive decisions were made; the meeting adjourned at 1:20 p.m.

• Approved the agenda as presented (Resolution 2021-062).
• Received the 2021 Council / Senior Staff Orientation Workshop presentation for information (Resolution 2021-064).
• Approved By-law 2021-03 to confirm the proceedings of the meeting (Resolution 2021-065).
• Adjourned the meeting at 1:20 p.m. (Resolution 2021-066).

Council Information Package

The Council is reviewing various pieces of correspondence. These items include updates on the termination of declared emergencies and amendments to provincial orders, as well as a notification regarding Greenbelt size consultation.

• Memorandum regarding termination of declared emergency and amendments to orders
• Notification letter regarding consulting on growing the size of the Greenbelt
• Township guide on how Council and Committees work

Police Services Board

The Cramahe Police Services Board is meeting virtually to approve the January 2021 Detachment Commander Report and minutes from the January 27 meeting. They will also review results of a speed enforcement study on Percy Street. The agenda is largely routine administrative business.

• Approval of January 2021 Detachment Commander Report
• Review of Black Cat speeding study results for 237 Percy St. (Jan 20-27, 2021)
• Adoption of minutes from January 27, 2021 meeting

The Cramahe Police Services Board approved the amended agenda, the January 27, 2021 minutes, and the Detachment Commander Report for January 2021. The board also received the Black Cat speeding study results for information. No substantive policy decisions were made; the meeting was largely procedural.

• Approved agenda as amended to include update on local fires (carried)
• Approved minutes from January 27, 2021 (carried)
• Approved Detachment Commander Report for January 2021 (carried)
• Received Black Cat speeding study results for information (carried)

Council Meeting

Council will hold a statutory public meeting on a zoning by-law amendment for 1198 Ontario Street to create three lots for future single detached dwellings. Council will also consider approving new water and wastewater rates by-laws, along with several agreements and reports including transit funding, fire department review, and advisory committee terms of reference.

• Zoning by-law amendment for 1198 Ontario Street (D14-RUT-01-21) to rezone three lots to Rural Residential-Exception for future dwellings
• Approval of new Water Rates By-Law (BL-2021-17) and Wastewater Rates By-Law (BL-2021-18)
• Authorize agreements for Municipal Transit Enhanced Cleaning (MTEC) and Dedicated Gas Tax Funds for Public Transportation
• Approve Terms of Reference for Water & Wastewater and Transportation Advisory Committees; dissolve Colborne Water Committee
• Appoint a Deputy Fire Chief (By-Law 2021-13)

Council approved new water and wastewater rates by-laws, along with several other administrative items. They also approved terms of reference for two advisory committees and dissolved the Colborne Water Committee. A zoning by-law amendment for a property at 1198 Ontario Street was discussed in a public meeting but no decision was recorded.

• Approved new Water Rates By-Law (BL-2021-17)
• Approved new Wastewater Rates By-Law (BL-2021-18)
• Approved Terms of Reference for Water & Wastewater and Transportation Advisory Committees, dissolved Colborne Water Committee
• Approved By-Law 2021-11 for Gas Tax Funding Agreement
• Approved By-Law 2021-12 for Enhanced Public Transportation Agreement
• Approved By-Law 2021-13 appointing a Deputy Fire Chief
• Approved By-Law 2021-14 for Federation of Canadian Municipalities Asset Management agreement
• Approved By-Law 2021-14 to confirm proceedings

Council Information Package

This is an information-only package for the Township of Cramahe Council, containing two correspondence items for review. It includes a weekly update from the Acting Medical Officer of Health and a FAQ document from the Ministry of the Environment regarding the Conservation Authorities Act. No decisions or votes are scheduled.

• Weekly update from Acting MOH Dr. Ian Gemmill (HKPR District Health Unit)
• FAQ on Conservation Authorities Act from Ministry of the Environment, Conservation and Parks

Committee of Adjustment

The Cramahe Committee of Adjustment is holding a virtual public hearing to consider two consent applications (D10-MAR-01-21 and D10-MAR-02-21) for property at 688 Tobacco Rd. The Manager of Planning recommends approval of both applications, subject to conditions including payment of taxes, a $1,100 parkland fee per new lot, and rezoning. The committee will also hear comments from agencies and the public before deciding.

• Public hearing for consent applications D10-MAR-01-21 and D10-MAR-02-21 at 688 Tobacco Rd
• Recommended approval with conditions: pay taxes, $1,100 cash-in-lieu of parkland per new lot, submit deeds and survey, rezoning
• Comments received from County of Northumberland, Lower Trent Conservation, Enbridge Gas, Hydro One; Public Works no objections
• Virtual meeting via Zoom, ID 815 7672 3691

The Committee of Adjustment approved two land severance applications (D10-MAR-01-21 and D10-MAR-02-21) with conditions including payment of taxes, parkland fees, and rezoning. No public comments were received, and the meeting adjourned at 5:25 p.m.

• Approved application D10-MAR-01-21 with conditions (carried)
• Approved application D10-MAR-02-21 with conditions (carried)
• Adopted minutes of December 8, 2020 meeting (carried)
• Approved agenda as presented (carried)

Committee of the Whole

The Township of Cramahe Committee of the Whole is meeting virtually to receive reports and make recommendations to Council. Key items include a delegation on water and wastewater rates and financial plan, approval of advisory committee terms of reference, and authorization for transit funding agreements. The meeting is largely informational with several routine reports.

• Delegation by Ken Sharratt, Sharratt Water Management Ltd., on Water and Wastewater Rates and Financial Plan
• Recommendation to approve Terms of Reference for Water & Wastewater and Transportation advisory committees, and dissolve the existing Colborne Water Committee
• Authorization for Mayor and Clerk to sign agreement for Municipal Transit Enhanced Cleaning (MTEC) program through Ministry of Transportation
• Authorization for Mayor and Clerk to sign agreement for 2020/2021 Dedicated Gas Tax Funds for Public Transportation program
• 2020 Water System Annual Report to be accepted and sent to Lakefront Utility Services Inc.

The Committee of the Whole received several reports and recommended to Council the approval of new Terms of Reference for Water & Wastewater and Transportation advisory committees, including dissolving the existing Colborne Water Committee. It also recommended authorizing the Mayor and Clerk to sign agreements for the Municipal Transit Enhanced Cleaning Program and the 2020/2021 Dedicated Gas Tax Funds for Public Transportation. All motions were carried unanimously.

• Received 2020 Water System Annual Report and recommended Council accept it (carried)
• Recommended Council approve Terms of Reference for Water & Wastewater advisory committee (carried)
• Recommended Council approve Terms of Reference for Transportation advisory committee (carried)
• Recommended Council dissolve Colborne Water Committee and replace with new water/wastewater committee (carried)
• Recommended Council authorize Mayor and Clerk to sign MTEC agreement (carried)
• Recommended Council authorize Mayor and Clerk to sign Gas Tax Funds agreement (carried)
• Received various reports and updates for information (carried)

Council Information Package

This is a Council Information Package for information only, not a decision-making meeting. It includes the January 2021 building report, a media release about snowmobile trail closures in County Forest, and a news release about provincial funding for long-term care homes.

• January 2021 Construction Report
• Snowmobile trails in County Forest closed pending updated annual agreement
• Ontario invests over $865,000 to protect local long-term care homes from COVID-19

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. It includes correspondence from provincial ministries about updated rules for Stage 1 areas under the Reopening Ontario Act, enforcement data reporting, and the Municipal Modernization Program.

• Memorandum from Deputy Minister to Clerks and CAOs on revised rules for Stage 1 areas under the Reopening Ontario Act
• EMCPA-ROA Enforcement Data Template for municipalities (January 2021)
• Ministry of the Solicitor General memo on EMCPA and revised Stage 1 rules
• Minister's letter on Municipal Modernization Program intake

Police Services Board

The Cramahe Police Services Board is meeting virtually to handle routine business: approving the agenda, minutes from December 16, 2020, and the Detachment Commander Report for December 2020. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approve minutes from December 16, 2020 meeting
• Approve Detachment Commander Report for December 2020
• Discussion of Criminal Record Check and Vulnerable Sector Check

Council Information Package

This is an information-only meeting, not a decision-making session. Council is receiving three items: an update from the acting medical officer of health for the HKPR District Health Unit, and two reports from the 'Let's Talk Cramahe' community engagement initiative. The meeting is scheduled for Thursday, January 21, 2021, from 11:00 a.m. to 12:00 p.m.

• Update from Dr. Ian Gemmill, Acting Medical Officer of Health for the HKPR District Health Unit
• January 2021 Survey Report from Let's Talk Cramahe
• January 2021 Summary Report from Let's Talk Cramahe (covering December 20 to January 21)

Council Meeting

This is a regular Council meeting with statutory public meetings for three zoning by-law amendments, plus decisions on the 2021 budget, development charges, interim tax billing, and several by-laws. The meeting includes a presentation from MPAC and a closed session on COVID-19 municipal operations.

• Approve 2021 budget with 2.61% levy increase net of growth (Report FIN-06-21)
• Public meetings for zoning amendments at 458 Haynes Road, 291 Bellamy Road, and 390 Old Shelter Valley Road to allow single detached dwellings
• Adopt updated Development Charges Schedule B effective January 1, 2021 (By-law 2021-08)
• Approve interim tax billing by-law for 2021 with installments in February and April (By-law 2021-05)
• Repeal and replace water and sewer rates schedule (By-law 2021-06)

Council Information Package

This is an information package, not a decision-making meeting. Council is receiving correspondence from provincial ministries and Northumberland County about the January 14, 2021 declaration of a provincial emergency under the Emergency Management and Civil Protection Act, related COVID-19 orders, and a statement from the county warden. No votes or decisions are scheduled.

• Memorandum from Deputy Minister to Clerks and CAOs on Declaration of Provincial Emergency (Jan 14, 2021)
• All Chiefs Memo on Declaration of Provincial Emergency under EMCPA
• New Orders under EMCPA and Revised Orders under Reopening Ontario Act, including O Reg 12/21 POA amendments
• Statement by Warden Bob Crate on provincial declaration of emergency
• MECP update on Conservation Authorities Working Group

Committee of the Whole

The Township of Cramahe Committee of the Whole is meeting virtually to discuss and recommend several financial and planning items to Council. These include updating development charges, authorizing interim tax billing, and approving two zoning by-law amendments. The committee will also receive reports on insurance, investments, borrowing, building activity, and by-law enforcement, and will move into closed session for employee negotiations.

• Development charge schedule update effective Jan 1, 2021, reflecting Construction Price Index
• Interim tax billing by-law with two installments due in February and April
• Zoning by-law amendment for D14-TRU-06-20 on Trottman Road, Castleton
• Zoning by-law amendment for D14-FID-05-20 on Pinewood School Road
• Insurance program presentation by Dave McGlennon of McGlennon Insurance

The Committee of the Whole received several reports and made recommendations to Council, including adopting an updated development charge schedule, approving an interim tax billing by-law, and approving two zoning by-law amendments. No final decisions were made; all items are recommendations for Council's approval.

• Received 2021 insurance program presentation for information
• Recommended adopting updated development charge schedule (FIN-04-21)
• Recommended approving interim tax billing by-law (FIN-02-21)
• Received investment report (FIN-03-21) for information
• Received borrowing by-law report (FIN-01-21) for information
• Recommended approving zoning by-law amendment D14-TRU-06-20
• Recommended approving zoning by-law amendment D14-FID-05-20 (By-law 2021-02)

Council Information Package

This is an information package for the Township of Cramahe Council, not a decision-making meeting. Council is reviewing correspondence from the Ministry of Children, Community and Social Service about Ontario's 2020-2025 poverty reduction strategy, and from the Ministry of Transportation about off-road vehicle regulations under Ontario Regulation 8/03. They are also reviewing two resolutions from Northumberland County regarding integrated accessibility standards and property tax.

• Correspondence: Ministry of Children, Community and Social Service - Building a Strong Foundation for Success: Reducing Poverty in Ontario (2020-2025)
• Correspondence: Ministry of Transportation - Ontario Regulation 8/03, permitted off-road vehicles
• Resolution 2020-12-16-419 from Northumberland County - Integrated Accessibility Standards
• Resolution 2020-12-16-420 from Northumberland County - Property Tax

Special Council Meeting

This is a special virtual council meeting with reports on COVID-19, library curbside pickup, and the Keeler Centre (including an ice schedule). Council will also consider a closed session on a COVID-19 staffing update and office scheduling, and approve a confirming by-law. The agenda is largely routine and informational.

• Verbal COVID-19 report from CAO/Treasurer A. McNichol
• Library curbside pickup report from CEO M. Norton-Stack
• Keeler Centre update report REC-01-21 with ice schedule
• Closed session on COVID-19 staffing update (ADMIN 01-21)
• Confirming By-law 2021-01

The special council meeting was largely procedural, with council receiving verbal and written reports on COVID-19, library curb-side pickup, and the Keeler Centre. Council also moved into closed session to discuss staffing and office scheduling, then returned and received that report. No substantive decisions were made beyond approving the agenda and a confirming by-law.

• Approved agenda as amended to include REC 01-21 and ADMIN 01-21C (2021-001)
• Received verbal report on COVID-19 (2021-002)
• Received verbal report on library curb-side pickup (2021-003)
• Received report REC 01-21 on Keeler Centre (2021-004)
• Moved into closed session to discuss identifiable individual, COVID-19 staffing, and office scheduling (2021-005)
• Came out of closed session (2021-006)
• Received ADMIN 01-21 for information (2021-007)
• Approved By-law 2021-01 confirming proceedings (2021-008)