Municipality of Dutton/Dunwich public meetings in 2023
30 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council Meeting
The Council will review a presentation on revised 2024 building permit fees and consider several proposed by-laws regarding drain costs. The meeting also includes recognition for years of service and reports from various municipal departments.
- Building Permit Fees Presentation 2024 revised
- Request to remove 29357 Talbot Line from Municipal Heritage Register
- By-law 2023-66: Donald Lumley Drain (third reading)
- Drainage cost by-laws for Dunwich Dutton School, Dude Ranch Hill, East Branch Lodge and Graham, and Pearce drains
- By-law 2023-75: County Road Maintenance Agreement
Cenotaph Committee
The Cenotaph Committee will meet to review the project's progress. The agenda includes updates on design, fundraising through donations and grants, and the current campaign.
- Design update
- Fundraising update regarding donations and grants
- Campaign update
Court of Revision
The Court of Revision will meet to discuss the Donald Lumley Drain using an attached report and map. The body will also consider adopting the minutes from the October 25, 2023, meeting.
- Adoption of October 25, 2023, meeting minutes
- Review of Donald Lumley Drain report and map
Council Meeting
The Council will review the October 2023 financial report and the 2024 capital budget. Discussion items include a fire department assessment and the West Elgin Community Centre annual report and proposed budget.
- Review of 2024 Capital Budget
- West Elgin Community Centre Board Annual Report and 2024 Proposed Budget
- Fire Department Assessment
- Dutton Dunwich Softball Association Diamond Improvement Project update and budget requests
- Court of Revision: Donald Lumley Drain
Economic Development Committee
The Economic Development Committee will discuss the 2024 budget and various community events. The agenda also includes updates on a Community Enhancement Plan and a review of the Terms of Reference.
- 2024 Budget update
- Community Market, Santa Claus Parade, and Candy Cane Hunt events
- Mural information
- Community Enhancement Plan discussion
- Terms of Reference Review
Cultural Heritage Committee
The committee is reviewing several heritage designations and updating the Heritage Register. Discussion includes marketing efforts to address designation myths and a review of the committee's terms of reference.
- Heritage Designations: 13568 Dunborough Road (Crinan Community Centre), 13240 Largie Road (Largie Cemetery), 29393 Talbot Line (South Dunwich Hall), and 199 Currie Road
- Heritage Register Review: 30022 Lakeview Line, 29357 Talbot Line, 30256 Lakeview Line, 28291 Thomson Line
- Review of Heritage Committee Terms of Reference
- Draft annual report to Council
Council Meeting
The Council is reviewing various staff reports, committee minutes, and correspondence. Key items include proposed building department fees for 2024 to 2026 and a third reading for the Lucas Drain by-law.
- Proposed 2024 to 2026 Building Department fees and charges
- By-law 2023-52 Lucas Drain (third reading)
- Enbridge Gas Inc. application to increase natural gas distribution rates
- Hydro One Centennial Transformer Station and Line Project notice
- Mutual Agreement Drain for Salina Street
Council Meeting
The Council is reviewing several zoning by-law amendment applications and drainage department matters. The agenda also includes updates on the Downtown Community Improvement Plan and various staff financial and administrative reports.
- Zoning By-law Amendment ZBA 06/23 for 239 Miller Road (Thames Valley District School Board)
- Zoning By-law Amendment ZBA 10/23 for 27936 Chalmers Line (Adam McCallum)
- Engineer's Report regarding the Donald Lumley Drain
- Tender results for the Alan McCallum Drain and Leitch McCann Drain
- Update on the Downtown Community Improvement Plan (CIP)
Court of Revision
The Court of Revision is meeting to adopt minutes from the October 11, 2023, meeting. The agenda also includes a review of the Revised Brown Drain Report and a profile plan.
- Adoption of October 11, 2023, meeting minutes
- Review of Revised Brown Drain Report
- Review of Brown Drain profile plan
Cultural Heritage Committee
The committee is reviewing several heritage designations and ongoing updates to the Heritage Register. The meeting also addresses upcoming community events including Municipal Doors Open.
- Heritage Designations: 13568 Dunborough Road (Crinan Community Centre), 13240 Largie Road (Largie Cemetery), 27401 Celtic Line, 10163 Iona Road (Iona Station), 29393 Talbot Line (South Dunwich Hall), and 199 Currie Road
- Heritage Register Review: 30022 Lakeview Line, 29357 Talbot Line, 265 Shackleton Line, 10163 Iona Road, 30256 Lakeview Line, 30206 Lakeview Line, 30270 Shackleton Line, and 28291 Thomson Line
- Municipal Doors Open Event: October 22, 2023
Cenotaph Committee
The Cenotaph Committee will review the minutes from the September 19 meeting. The committee is scheduled to discuss updates regarding project design, fundraising through donations and grants, and current campaign progress.
- Design Update
- Fundraising Update: Donations
- Fundraising Update: Grants
- Campaign Update
Economic Development Committee
The committee will receive an update on the Community Enhancement Plan (CIP) report. The agenda also includes proposed new memberships for Kaitlyn Stoddart and Darlene Ford. Additionally, the committee will discuss upcoming events including the Community Market and Breakfast from the Farm.
- Community Enhancement Plan (CIP) report update
- Proposed membership for Kaitlyn Stoddart
- Proposed membership for Darlene Ford
- Community Market event discussion
- Breakfast from the Farm event discussion
Court of Revision
The Court of Revision will meet to adopt minutes from the September 28, 2023 meeting. The agenda also includes items regarding the Lucas Drain and the Dieleman Appeal.
- Lucas Drain report
- Dieleman Appeal - Lucas Drain
- Adoption of September 28, 2023 minutes
Council Meeting
The Council will review several staff reports, including monthly updates on roads, water, and fire services. Discussion includes drain improvement requests and a proposed zoning by-law amendment.
- Drain improvement request for Keillor Improvement Drain and/or Wallace Street Drain
- Engineer's Report for Donald Lumley Drain
- Zoning By-law Amendment ZBA 1/23 – Housekeeping
- Proposed By-law 2023-51 Leitch-McCann Drain
- CCTV – Sanitary Collection System RFP Results
Court of Revision
The Court of Revision will meet to review previous meeting minutes and discuss matters regarding the Leitch-McCann Drain. The agenda includes a specific report related to this drain.
- Leitch-McCann Drain report
Council Meeting
The council will review a zoning by-law amendment for 12714 Currie Road and hear a delegation regarding a seniors apartment building. The agenda also includes drainage reports, tender results, and a review of the August 31 budget performance.
- Zoning By-law Amendment ZBA 8/23 for 12714 Currie Road
- Delegation from Dutton and District Lions Club regarding a seniors apartment building
- Tender results for the Alan McCallum Drain MTO portion of work
- Review of the Brown Drain Engineer's Report
- Proposed 2023-58 Procedural By-law
Cultural Heritage Committee
The Cultural Heritage Committee is reviewing several heritage designations for local properties. The committee is also discussing updates to the Heritage Register and preparations for the October 2023 Doors Open event.
- Heritage designations for six locations including Crinan Community Centre and Iona Station General Store
- Heritage Register reviews for properties on Lakeview Line, Shackleton Line, and Thomson Line
- Planning for the Municipal Doors Open event scheduled for October 22, 2023
Cenotaph Committee
The Cenotaph Committee is meeting to review updates regarding the project's design, fundraising efforts, and campaign status. The agenda also includes the adoption of minutes from the July 18, 2023, meeting.
- Design update
- Fundraising update for donations and grants
- Campaign update
Economic Development Committee
The Economic Development Committee will discuss finances, newsletters, and upcoming events. The agenda also includes a discussion regarding the Community Enhancement Plan.
- Community Market event discussion
- Breakfast from the Farm event discussion
- Community Enhancement Plan review
Council Meeting
Council passed provisional by-law 2023-52 regarding the Lucas Drain Engineer's Report. They also approved a zoning amendment for properties on Currie Road to change their designation from Agricultural to Special Rural Residential. The meeting included a delegation regarding residential flooding and sewer backup issues.
- Zoning amendment ZBA 7/23 for 14648 and 14650 Currie Road
- Passage of provisional by-law 2023-52 for Lucas Drain
- Delegation regarding residential flooding and sewer backup
- Wastewater report noting smoke tests in some homes
Economic Development Committee
The Economic Development Committee will review materials related to the Community Enhancement Plan, including draft survey questions and a project schedule. The committee is also scheduled to approve minutes from the July 17, 2023 meeting.
- Review of Community Enhancement Plan drafts (webpage, survey questions, and project schedule)
- Approval of July 17, 2023, meeting minutes
The Economic Development Committee approved the designated area for the Community Improvement Plan (CIP) and the project's branding and webpage. Members discussed downtown improvements, including cycling friendliness, and reviewed a SWOT analysis of the downtown core.
- Approved the area identified on the draft key map for the CIP
- Approved the branding and project webpage
- Approved the July 17, 2023 meeting minutes
Council Meeting
The provided document contains no meeting details, topics, or business items. It consists of empty administrative fields and software interface text.
Council directed staff to begin the road closure process for Walnut Line and requested by-laws to reduce speed limits on Homestead Road, Walnut Line, and Lakeview Line. The council also provisionally adopted a by-law for the Leitch-McCann Drain and accepted the 2022 draft financial statement.
- Accepted 2022 Draft Financial Statement prepared by Graham Scott Enns LLP (Carried)
- Instructed staff to commence road closure process for Walnut Line (Carried)
- Requested by-law to reduce speed limit on Homestead Road and Walnut Line from 80km/hr to 40km/hr (Carried)
- Requested by-law to reduce speed limit on Lakeview Line from 80km/hr to 60km/hr (Carried)
- Provisionally adopted By-law 2023-51 for the Leitch-McCann Drain (Carried)
- Instructed Clerk to notify parties regarding the Lucas Drain and scheduled a meeting for September 13, 2023 (Carried)
- Supported Township of the Archipelago resolution regarding Bill 23 and affordable housing (Carried)
- Supported Municipality of Chatham-Kent resolution to review the Municipal Freedom of Information and Protection of Privacy Act (Carried)
Cultural Heritage Committee
The Cultural Heritage Committee is reviewing several property heritage designations, including the Crinan Community Centre and Iona Station General Store. The committee is also discussing ongoing updates to the Heritage Register and preparations for the Municipal Doors Open event.
- Heritage designations for six properties including 13568 Dunborough Road
- Updates to the Heritage Register for locations such as Old Bobier Villa
- Planning for the Municipal Doors Open event on October 22, 2023
- Discussion regarding committee mandate and hamlet signs
The committee approved the agenda and minutes from previous meetings. Members discussed the status of several heritage designation reports and planned for the October 22 Municipal Doors Open event. Staff will develop information to address misconceptions regarding heritage designation for the municipal website.
- Approved Draft Agenda (Carried)
- Approved June 21, 2023 meeting minutes (Carried)
- Approved July 19, 2023 meeting minutes (Carried)
Cultural Heritage Committee
The committee was unable to approve the draft agenda or previous meeting minutes because a quorum was not present. Members discussed ongoing heritage designation research and planning for the October 22 Municipal Doors Open event. No formal decisions were voted upon.
- Adoption of Draft Agenda: Not approved (no quorum)
- Adoption of Draft Minutes: Not approved (no quorum)
Council Meeting
Council approved three separate drainage projects and committed funding for one baseball diamond upgrade at Sons of Scotland Park. The body also passed several resolutions supporting other municipalities on issues including short-term rentals, insurance costs, and tenant protections.
- Approved David Carroll Drain improvement request (Carried)
- Approved proceeding with Leitch-McCann Drain; meeting set for August 16, 2023 (Carried)
- Approved proceeding with Brown Drain; public open house and meeting set for September 27, 2023 (Carried)
- Committed $20,000 and $9,410.28 in staff/equipment costs for one baseball diamond upgrade at Sons of Scotland Park (Carried)
- Supported resolution for Provincial support to fill vacant building official positions (Carried)
- Supported resolution for Federal right-to-repair principles in consumer-protection law (Carried)
- Supported resolution for Province to reduce municipal insurance costs (Carried)
- Supported resolution for Provincial legislation on short-term rental brokerage accountability (Carried)
Economic Development Committee
The Committee approved a proposed agricultural-themed event tentatively scheduled for September 14 at the Community Centre. Members also agreed to a phased approach for the Community Enhancement Plan, starting with the downtown area.
- Approved June 19, 2023 meeting minutes
- Approved agricultural-themed sponsored event for September 14
- Agreed to phased approach for Community Enhancement Plan starting with downtown
Council Meeting
Council approved a zoning by-law amendment for 29861 Erin Line to change the property from Agricultural to Exception Special Agricultural and Special Rural Residential. Other key actions included authorizing a development charges study and the purchase of a new pickup truck.
- Approved Zoning By-law Amendment ZBA 5/23 for 29861 Erin Line (Carried)
- Authorized Watson & Associates to conduct a Development Charges Background Study for an estimated $30,000 from the Contingency Reserve (Carried)
- Approved purchase of a 2023 pickup truck from Disbrowe Chevrolet for $58,801.39 + hst (Carried)
- Decided to proceed with the David Carroll Drain 3 improvement request (Carried)
- Directed staff to undertake a comprehensive review of the Procedural By-law (Carried)
- Approved the Elgin County Joint Annual Accessibility Status Report 2022 and Multi-Year Accessibility Plan 2021-2026 (Carried)
- Passed By-law #2023-46 to amend by-law #2022-50 for 29861 Erin Line (Carried)
- Passed By-law #2023-47 to confirm meeting proceedings (Carried)
Cultural Heritage Committee
The committee discussed the progress of several heritage designations and the upcoming Municipal Doors Open event. No final designations were approved, though the committee agreed to run an advertisement for the Doors Open event in the Day Tripping Fall Edition.
- Approved agenda (CARRIED)
- Approved May 17, 2023 meeting minutes (CARRIED)
- Agreed to run Doors Open event advertisement in Day Tripping Fall Edition
Cenotaph Committee
The committee approved the minutes from the May 16 meeting. Members discussed fundraising efforts, including a $7,000 donation from the West Lorne Legion and the submission of a Federal Grant for Community War Memorial on June 12.
- Approved May 16 meeting minutes
Council Meeting
Council provisionally adopted by-laws for the Alan McCallum, Gordon Little, and Gilroy drains. The municipality will also proceed with a Downtown Community Improvement Plan and a heritage designation for 199 Currie Road. Additionally, staff were directed to conduct a lagoon sludge survey.
- Provisionally adopted by-law #2023-44 for Alan McCallum and Gordon Little Drains (Carried)
- Provisionally adopted by-law #2023-43 for Gilroy Drain (Carried)
- Directed Administration to proceed with a municipally initiated Downtown Community Improvement Plan (Carried)
- Directed Administration to proceed with heritage designation of 199 Currie Road (Carried)
- Directed staff to undertake a lagoon sludge survey (Carried)
- Approved May 24, 2023 draft minutes
- Received monthly reports from Roads, Water, Wastewater, Building, Fire, and Drainage departments (Carried)