Municipality of Dutton/Dunwich public meetings in 2024

Council Meeting

The Municipality of Dutton/Dunwich will discuss the 2025 Capital Budget and updates to user and cemetery fees. Council is also considering several new by-laws and contract renewals for by-law enforcement and waste collection.

• 2025 Capital Budget review
• Proposed By-laws: 2024-61 User Fees, 2024-60 Cemeteries, and 2024-58 Animal Control
• By-law Enforcement contract renewal with Tenet Security Group
• Waste Connections curbside collection agreement extension
• Erie Street rehabilitation drainage estimates and quotes

Council approved the 2025 capital budget of $1,310,829, extended the Waste Connections curbside collection contract for one year, and passed several by-laws including animal control, by-law enforcement, cemeteries, and user fees. Council also approved a $5,000 contribution to the Elgin OPP Detachment Board and supported an emergency water supply request from Southwold. The Medical Centre Agreement was discussed but not finalized; council rejected the doctors' amendments and sent it back with clarifications.

• Approved 2025 capital budget of $1,310,829
• Extended Waste Connections curbside collection contract for one year starting Jan 1, 2025
• Approved $5,000 contribution to Elgin OPP Detachment Board
• Supported emergency water supply request from Southwold via Iona Interconnect
• Passed By-law 2024-58 (Animal Control)
• Passed By-law 2024-59 (By-law Enforcement Agreement with Tenet Security Group)
• Passed By-law 2024-60 (Cemeteries By-law)
• Passed By-law 2024-61 (User Fees By-law)

Council Meeting

The Municipality of Dutton/Dunwich will discuss the 2025 Capital Budget and a zoning by-law amendment for a property on Shackleton Street. Council will also consider reports and by-laws regarding the David Carroll Drain and Drain #3, as well as an update to the Animal Control By-law.

• 2025 Capital Budget review
• Zoning By-law Amendment ZBA 07/24 for 269 Shackleton Street
• 2025 Interim Tax Levy By-law
• Agreement with Get Low Floors for E-waste Recycling
• Draft Animal Control By-law update and Dog Bite Incident Procedure

Economic Development Committee

The Economic Development Committee will discuss the 2025 Proposed Budget and receive updates on the Dutton Farmers Market, Santa Claus Parade, Community Improvement Plan, and sub-committee reports (Culture and Tourism, Flags, Business Attraction and Promotion, Silhouette Project). No votes or decisions are scheduled; the meeting is primarily for discussion and information sharing.

• Review of 2025 Proposed Budget
• Update on Community Improvement Plan
• Santa Claus Parade set for December 14th
• Dutton Farmers Market update
• Reports from sub-committees including Culture and Tourism and Business Attraction and Promotion

Council Meeting

Council will hear two delegations: Long Point Biosphere Region on the North Shore Resilience Project, and Cantam Group Ltd. seeking approval to proceed with site plan control for development at 11432 Currie Road. Other business includes receiving engineer reports for David Carroll drains, reviewing policies on rental fee waivers and grants, and considering by-laws to appoint a deputy treasurer and enter winter maintenance agreements for Highland Estates and Lila North subdivisions. A closed session is scheduled for labour relations or negotiations regarding the medical lab, medical centre, and water department staff.

• Delegation seeking Council approval to proceed with site plan control for development at 11432 Currie Road (sanitary sewer capacity)
• Proposed By-law 2024-49 for a winter maintenance agreement with Highland Estates Subdivision
• Proposed By-law 2024-50 for a winter maintenance agreement with Lila North Subdivision
• Policy review (Part 3) including draft Waiver of Rental Fees Policy and Municipal Grants Program Policy
• Receive engineer reports for David Carroll Drain #3 and David Carroll Drain

Council approved the 2025 operating and capital budget for the West Elgin Community Centre, requiring a municipal contribution of $77,946, and also approved a $25,000 contribution to the arena improvement reserve. Council received and decided to proceed with two drainage engineer reports for David Carroll Drain #3 and David Carroll Drain, scheduling a meeting for November 27, 2024. Several by-laws were passed, including appointing a Deputy Treasurer and winter maintenance agreements for two subdivisions. Council also supported resolutions on fair share funding and agricultural land protection, and approved a road closure for the Santa Claus Parade.

• Approved 2025 West Elgin Community Centre budget with $77,946 contribution (carried)
• Approved $25,000 contribution to arena improvement reserve (carried)
• Proceeded with David Carroll Drain #3 engineer report, meeting set for Nov 27 (carried)
• Proceeded with David Carroll Drain engineer report, meeting set for Nov 27 (carried)
• Passed By-law 2024-48 appointing Deputy Treasurer (carried)
• Passed By-law 2024-49 winter maintenance agreement for Highland Estates (carried)
• Passed By-law 2024-50 winter maintenance agreement for Lila North (carried)
• Approved Santa Claus Parade road closure for Dec 14 (carried)

Committee of Adjustment

The Committee of Adjustment will meet to review a minor variance application for a property on Carlton Street. The body will also vote to adopt the minutes from the October 23, 2024 meeting.

• Minor Variance application MV 06/24 for 33164 Carlton Street, Robert Smith

Council Meeting

The council will hear a delegation from Dutton and District Non-Profit Housing Inc. requesting to defer $263,000 in sewer fees and $16,000 in water fees, with half payable at the first mortgage draw and the balance at occupancy. A drafted resolution proposing municipal attainable housing funded by municipal bonds and Federal/Provincial money will also be presented. Additional items include a planning department report on the Committee of Adjustment and additional residential unit regulations, a watershed‑based resource management strategy from LTVCA, and a wastewater treatment plant grant application from Dillon Consulting.

• Request to defer $263,000 sewer and $16,000 water payments, with payment split between mortgage draw and occupancy (Dutton and District Non-Profit Housing Inc.)
• Drafted resolution for municipal residential attainable housing financed through municipal bonds and Federal/Provincial funding
• Planning Department: Committee of Adjustment and Additional Residential Units regulations (ARU Proposed regs)
• LTVCA draft preliminary watershed‑based resource management strategy
• Dillon Consulting wastewater treatment plant grant application

Council approved deferring half of the water and wastewater connection fees for the Dutton and District Non-Profit Housing project until the first mortgage draw, with the remainder due at occupancy. The council also pre-approved a 1.60% cost-of-living adjustment for employee wages effective January 1, 2025. Several resolutions supporting provincial initiatives on rural road safety, involuntary mental health care, and transit funding were passed.

• Approved deferral of DDNPH connection fees ($263k wastewater, $16k water) until mortgage draw/occupancy
• Pre-approved 1.60% COLA for 2025 employee wages
• Approved installation of scattering garden in Fairview Cemetery
• Adopted 2025 Council Meeting Schedule
• Passed resolution supporting rural road safety program
• Passed resolution supporting involuntary care for severe mental health issues
• Passed resolution supporting Ontario Deposit Return Program expansion
• Passed resolution supporting continued funding for Southwest Community Transit

Economic Development Committee

The Economic Development Committee will discuss the 2025 budget and a policy regarding memorial benches. The meeting also includes updates on the Community Enhancement Plan and reports from Elgin County and the Elgin Business Resource Centre.

• 2025 Budget review
• Memorial Benches Policy and 2014-36 Memorial Tree Program By-law
• Community Enhancement Plan applications and approval process update
• Dutton Farmers Market and Cultivating Success event updates
• Reports from Elgin County and Elgin Business Resource Centre

Cultural Heritage Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Council Meeting

The Dutton/Dunwich Council will discuss a zoning by‑law amendment (ZBA 06/24) for the property at 28099 Chalmers Line owned by McCallum Farms and Sales Ltd. Delegations will include 9 Lives Brewing presenting plans for 161 Currie Road and Brad Powell raising concerns about contractors dumping waste at the municipal landfill. The meeting also includes a consent agenda with an Ontario Community Infrastructure Fund allocation notice and a by‑law to confirm proceedings.

• Zoning By‑law Amendment ZBA 06/24 – 28099 Chalmers Line (McCallum Farms and Sales Ltd)
• Delegation – 9 Lives Brewing: introduction of plans for 161 Currie Road
• Delegation – Brad Powell: building contractors dumping waste materials in the municipal landfill
• Ontario Community Infrastructure Fund (OCIF) allocation notice
• Proposed By‑law #2024-46 to confirm proceedings

Council approved Zoning By-law Amendment ZBA 06/24, rezoning 28099 Chalmers Line from Large Lot Agricultural (A3) to Defined Area Large Lot Agriculture (A3-3) for retained lands and Defined Area Farm Industrial/Commercial (M1-1) for severed lands, and passed By-law 2024-45. Council also supported several resolutions, including one urging the province to reverse alcohol retail expansion, and approved a grant application for pool and playground improvements. The meeting included a closed session for labour and litigation matters, and a delegation about extending landfill life.

• Approved Zoning By-law Amendment ZBA 06/24 for 28099 Chalmers Line (carried)
• Passed By-law 2024-45 to amend zoning for 28099 Chalmers Line (carried)
• Supported resolution urging Ontario to reverse alcohol retail expansion (carried)
• Supported resolution calling for provincial action on humanitarian crisis (carried)
• Supported resolution for provincial roadside zoo regulations (carried)
• Approved application for Community Sport and Recreation Infrastructure Fund for pool heater, edging, playground (carried)
• Approved five policies including Flag Protocol and Social Media (carried)
• Supported Heritage Farm Show at Backus-Page House Museum (carried)

Committee of Adjustment

The Municipality of Dutton/Dunwich Committee of Adjustment will meet on September 25, 2024, to review a minor variance application (MV 04/24) for a property at 196 Currie Road. The meeting will also include adopting the minutes from the previous meeting held on August 14, 2024.

• Minor variance application MV 04/24 for 196 Currie Road (Ryan Vanderveen and Sasha Bailey)
• Adoption of previous meeting minutes (COA_Aug14_2024)

Council Meeting

The Municipality of Dutton/Dunwich will discuss a potential lease for a new food bank location and review a zoning by-law amendment. The council will also confirm the proceedings of the meeting.

• Delegation: West Elgin Daffodil Auxiliary seeking new food bank location
• Zoning By-law Amendment ZBA 1/23 Housekeeping
• Proposed By-law 2024-43: ZBA 1/23 Housekeeping
• Proposed By-law 2024-42: Ontario Trillium Fund Agreement for Baseball Dugouts
• By-law 2024-44: Confirm Proceedings

Council approved a municipal-wide housekeeping zoning by-law amendment (ZBA 1/23) and passed the corresponding by-law 2024-43. It also approved in principle shared planning services with the County of Elgin, appointed an engineer for the Brown Drain, and extended the doctors' agreement with a retroactive rental rate. Several reports were received for information, and a contribution to the Bo Horvat Community Centre was approved.

• Approved Zoning By-law Amendment ZBA 1/23 (housekeeping) and passed By-law 2024-43
• Approved in principle shared planning services with County of Elgin
• Appointed Spriet Associates Ltd. as engineer for Brown Drain
• Extended doctors' agreement with rental rate retroactive to Oct 1, 2024
• Approved $104,000 contribution to Bo Horvat Community Centre project
• Passed By-law 2024-42 for Ontario Trillium Fund agreement (baseball dugouts/backstop)
• Passed By-law 2024-44 to confirm proceedings
• Supported Tweed resolution to double Canada Community-Building Fund allocations

Economic Development Committee

The Economic Development Committee discussed local business growth, upcoming community events, and municipal planning updates. The body is coordinating a Community Enhancement Plan application process and reviewing a proposal for a memorial bench program.

• Approved $500.00 contribution for food at a Business Networking Event
• Discussed memorial bench program with estimated costs between $1,500 and $3,000 per bench
• Reported Grit-Fit moving to 196 Currie Road and a planned micro-brewery in the old Butch's Engines building
• Reported 6-foot silhouettes estimated at $300.00 each for a future Council proposal
• Noted the McDonald's expected opening date is October 1st

The Economic Development Committee approved $500 toward a Business Networking Event, with the County of Elgin contributing $2,000. The Community Enhancement Plan was approved by Council, and next steps include developing an application process. The committee discussed a memorial bench program, social media advertising for 2025, and upcoming events. No other formal decisions were made; several items were deferred or discussed only.

• Approved $500 contribution to Business Networking Event (paid to County of Elgin)
• Community Enhancement Plan approved by Council; application process to be developed
• Deferred strategic planning and 2025 budget preparation to October meeting

Council Meeting

The Municipality of Dutton/Dunwich is meeting to discuss the approval of a Downtown Community Improvement Plan and related by-law. Council will also review sewer capacity fees for a 33-unit housing development and a new user fees by-law.

• Approval of the Downtown Community Improvement Plan (CIP) and By-law 2024-39
• Proposed User Fees By-law 2024-40
• Sewer capacity fees for Lions’ 33 Unit Housing Development
• Land Division Committee direction for new lot creation in Dutton Settlement Area
• Fire Department remuneration report

Council approved the Downtown Community Improvement Plan for the Dutton Commercial Area and passed By-law 2024-39 to adopt it. They also passed By-law 2024-40 to establish various user fees and tariffs for municipal services. Additionally, Council authorized staff to collect sewer capacity fees of $7,950 per unit for the Lions’ 33 Unit Housing Development.

• Approved Downtown Community Improvement Plan (CIP) for Dutton Commercial Area
• Passed By-law 2024-39 adopting the Community Improvement Plan
• Passed By-law 2024-40 establishing user fees and tariffs
• Authorized collection of $7,950 per unit sewer capacity fee for Lions’ 33 Unit Housing Development
• Extended agreement with Aird & Berlis LLP for Integrity Commissioner services for two years
• Directed applications for new lots in Dutton Settlement Area to come before Council case-by-case
• Approved remuneration procedures for the Fire Department
• Endorsed Elgin County Centralized Planning Services plan in principle

Economic Development Committee

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, proposals, or discussion items are listed.

Council Meeting

The Municipality of Dutton/Dunwich will hold a public meeting regarding the Community Improvement Plan and review the 2023 Auditors Report. Council will also hear delegations regarding library staffing and a reimbursement request for drainage work on Shackleton Street.

• Community Improvement Plan (CIP) Public Meeting
• 2023 Auditors Report presentation by Graham Scott Enns
• Proposed By-law 2024-37 Stop Sign By-law
• Reimbursement request from Steve Gillick for pumping out field and ditch on Shackleton Street
• Dutton Pump Station & Forcemain Upgrades Work Plan

Committee of Adjustment

The Municipality of Dutton/Dunwich Committee of Adjustment meets to adopt previous meeting minutes and review a minor variance application for a property at 28675 Talbot Line. The applicant is Andrew and Tara Barber. The committee will consider a public hearing notice and site plan as part of the review process.

• Application for Minor Variance MV 03/24 – 28675 Talbot Line, Andrew and Tara Barber
• Adoption of previous meeting minutes (COA_May22_2024)
• Review of public hearing notice and site plan for the variance

Special Council Meeting

The Municipality of Dutton/Dunwich will hold a special council meeting to discuss a Mutual Drain Agreement regarding the Salina Street road allowance. The meeting includes a closed session to receive solicitor-client privileged advice on the matter.

• Mutual Drain Agreement - Salina Street Road Allowance
• By-law 2024-36 Confirm Proceedings

Council held a special meeting and moved into closed session to discuss solicitor-client privileged advice regarding the Mutual Drain Agreement. After reconvening, Council directed the mayor to sign the Mutual Drain Agreement for the Salina Street road allowance. A by-law confirming the proceedings was passed. No other substantive decisions were made.

• Directed mayor to sign Mutual Drain Agreement for Salina Street road allowance (carried)
• Passed By-law 2024-36 to confirm proceedings (carried)

Council Meeting

The Dutton/Dunwich Council will review and vote on a proposed by‑law to approve the 2024-34 agreement with the Ontario Clean Water Agency for water operation and maintenance services. Other agenda items include a delegation hearing on Tara and Andrew Barber’s challenge to their development charges, a wastewater collection system report, a zoning by‑law housekeeping amendment, and the presentation of the 2024 water and sewer operating budgets.

• 2024-34 Agreement with OCWA for Water Operation and Maintenance Services (proposed by‑law)
• Delegation – Tara and Andrew Barber contesting development charges for new home build
• Zoning By‑law Amendment ZBA 1/23 – Proposed Housekeeping
• Dillon Consulting Ltd. – Dutton Dunwich Wastewater Collection System Report
• 2024 Water & Sewer Operating Budgets presented in CAO/Treasurer's Report

Council approved the 2024 utility operating budgets and authorized a water maintenance agreement with the Ontario Clean Water Agency. The board also approved the sale of a surplus fire pumper and directed staff to implement a 3-way stop at a specific intersection.

• Approved 2024 Water & Sewer Operating Budgets
• Passed By-law 2024-34 for OCWA Water Operation and Maintenance Services
• Instructed staff to create a by-law for a 3-way stop at Lions St, Thistle St, and Bobier Lane
• Authorized online auction sale of surplus Pumper 4
• Approved donation of end-of-life fire equipment
• Directed staff to proceed with SPC agreement for 3 Lions Road non-profit housing
• Supported resolutions for lithium-ion battery regulations, Building Code penalty systems, and basic income guarantee
• Urged Province of Ontario to address physician shortages and healthcare funding

Cultural Heritage Committee

The Cultural Heritage Committee is meeting to discuss heritage designations for specific local sites. The body will also review the committee's terms of reference and discuss changes to the Ontario Heritage Act via Bill 200.

• Heritage designation for 13240 Largie Road (Largie Cemetery)
• Heritage designation for 199 Currie Road (Municipal Office)
• Heritage plaque for 13568 Dunborough Line (Crinan Community Centre)
• Update on Bill 200 changes to the Ontario Heritage Act
• Review of Committee Terms of Reference

Economic Development Committee

The Economic Development Committee is meeting to review the Community Enhancement Plan and discuss financial updates. The body will also receive reports from Elgin County and the Elgin Business Resource Centre.

• Review of Community Enhancement Plan (CIP DRAFT V3)
• Discussion on fundraising opportunities and sponsorship for memorial benches
• Update on the Dutton Farmers Market
• Review of 'The Pitch' sponsorship 2024-2025
• Reports from Culture and Tourism, Flags, Business Attraction and Promotion, and the Silhouette Project sub-committees

Council Meeting

The Council will review a zoning by-law amendment for 8809 Iona Road and a draft Commercial Area Community Improvement Plan. Discussion includes a delegation regarding development charges and a request for Government Drain 1 improvements.

• Zoning By-law Amendment ZBA 05/24 for 8809 Iona Road
• Draft Dutton Commercial Area Community Improvement Plan (CIP)
• Delegation regarding development charges for a new home build
• Request for Government Drain 1 improvement
• By-law 2024-32: Municipal Funding Agreement on the Canada Community-Building Fund

Council approved a zoning by-law amendment allowing two single detached dwellings at the Pearce Williams United Church Christian Centre property on Iona Road. The council also authorized a water distribution agreement with the Ontario Clean Water Agency and moved to proceed with drainage improvements for Government Drain 1. A draft Community Improvement Plan for the Dutton Commercial Area was received, with a public meeting scheduled for August 14.

• Approved Zoning By-law Amendment ZBA 05/24 for 8009 Iona Road (Pearce Williams United Church Christian Centre)
• Passed By-law 2024-31 to amend zoning for 8009 Iona Road
• Authorized agreement with Ontario Clean Water Agency for water system operation (Aug 1, 2024 - Dec 31, 2026)
• Passed By-law 2024-32 authorizing Canada Community Building Fund agreement
• Approved proceeding with Drainage Act request for Government Drain 1 improvements
• Approved three internal policies: Education Support, Leaves of Absence, and Electronic Signature
• Moved July 17 and August 14 council meetings to 4:00 p.m.
• Received draft Dutton Commercial Area Community Improvement Plan; public meeting set for Aug 14

Economic Development Committee

The committee will review financial updates regarding Dutton Farmers Market support. Discussion items include community events, the Community Enhancement Plan, and reports from various regional bodies.

• Dutton Farmers Market Support finances
• Community Market event discussion
• Breakfast from the Farm event discussion
• Community Enhancement Plan review
• Sub-committee updates for Culture and Tourism, Business Directory, Flags, and Business Attraction and Promotion

Council Meeting

The Municipality of Dutton/Dunwich Council will review monthly department reports and consider the April 30 financial report. Key agenda items include discussing the proposed sale of Dymock Line, reviewing a draft agreement with the Ontario Clean Water Agency to maintain local water standards, and voting on By-Law 2024-28 which sets property taxes for residents and businesses. A closed session is scheduled to address labour relations concerning the Medical Centre.

• Proposed By-Law 2024-28 establishing the 2024-25 municipal tax rates
• Sale of Dymock Line and related purchase agreement
• Draft service agreement with the Ontario Clean Water Agency (OCWA)
• Drainage petition for Brown Drain and maintenance request for Humphrey Drain
• Proposed By-Law 2024-29 to appoint a Deputy Chief Building Official

Council adopted By-law 2024-28 setting 2024 tax rates and approved accepting an Offer to Purchase Pt Lt 1 Dymock Line from Fairview Property Developments Inc, authorizing the CAO/Treasurer to finalize the sale. Council agreed to proceed with a Section 4 drainage petition for the Brown Drain and put the Humphrey Drain maintenance request in the hands of the Drainage Superintendent. The OCWA draft agreement was deferred to the June 26, 2024 meeting, and council approved reserve transfers including $28,710.00 for the 2023 Tri County Water Board capital contribution. Council also passed an appointment by-law for temporary Building Department coverage and met in closed session on a Medical Centre labour relations matter.

• Approved By-law 2024-28 adopting 2024 tax rates (carried)
• Accepted Offer to Purchase Pt Lt 1 Dymock Line from Fairview Property Developments Inc; authorized CAO/Treasurer to finalize sale (carried)
• Agreed to proceed with Section 4 Brown Drain drainage petition by Karan Sekhon (carried)
• Referred Humphrey Drain maintenance request to the Drainage Superintendent (carried)
• Deferred OCWA draft agreement to June 26, 2024 meeting (carried)
• Approved 2024 Cenotaph donations transfer to Military Heros reserve and $28,710.00 Tri County Water Board capital contribution from reserve (carried)
• Authorized Appointment By-law 2024-29 for temporary Building Department coverage (carried)
• Passed By-law 2024-29 appointing a Deputy Chief Building Official (carried)

Council Meeting

The Council will consider a zoning by-law amendment for 28286 Duff Line and a new temporary borrowing by-law. The meeting also includes reports on unfunded capital and municipal drains.

• Zoning By-law Amendment ZBA 04/24 for 28286 Duff Line
• 2024-25 Temporary Borrowing By-law
• 2022, 2023 Unfunded Capital/Municipal Drains and 2024 Capital Loan report
• By-law #2024-27 confirmation of proceedings

Council authorized borrowing from TD Commercial Banking to fund unfunded capital and municipal drains from 2022 and 2023, as well as 2024 expenditures. A zoning amendment was approved to rezone 28286 Duff Line from Agricultural to Rural Residential and Defined Area Agricultural. Council also passed a temporary borrowing by-law for 2024 expenditures.

• Approved borrowing for 2022 ($85,424.54) and 2023 ($405,040.04) unfunded capital/municipal drains and 2024 capital expenditures ($1,021,831.67) via TD Commercial Banking at 5.424% fixed rate
• Approved Zoning By-law Amendment ZBA 04/24 for 28286 Duff Line to change zoning from Agricultural (A1) to Rural Residential (RR) and Defined Area Agricultural (A1-15)
• Passed By-law 2024-25 to authorize temporary borrowing for expenditures for the year ending December 31, 2024
• Passed By-law 2024-26 to amend By-law 2022-50 for 28286 Duff Line
• Supported a resolution from the Municipality of Casselman regarding the autonomy of conservation authorities
• Approved items on the Consent Agenda

Committee of Adjustment

The Committee of Adjustment will review a minor variance application for property located at 9744 Currie Road. The application includes plans for a shop and a granny flat.

• Minor Variance MV 02/24 – 9744 Currie Road

Economic Development Committee

The committee will hear a social media presentation from Jennifer Grigg of the Elgin Business Resource Centre. The agenda also includes discussions regarding finances, the Community Market, and the Community Enhancement Plan.

• Social media presentation by Jennifer Grigg (EBRC)
• Discussion of the Community Market
• Review of the Community Enhancement Plan
• Sub-committee updates for Culture and Tourism, Flags, and Business Attraction and Promotion
• Reports from Elgin County and the Elgin Business Resource Centre

Council Meeting

The Council will review a zoning by-law amendment application for 8846 Homestead Road and adjacent vacant land. The agenda also includes the proposed appointment of B. Gregory as Deputy Fire Chief and an organizational structure review. Staff reports regarding water operations, building permits, and drainage will be presented.

• Zoning By-law Amendment ZBA 03/24 for 8846 Homestead Road and adjacent vacant land
• Proposed appointment of B. Gregory as Deputy Fire Chief
• Review of municipal organizational structure
• Water Distribution Services Agreement review
• 2024 Silver Clay Culvert Tender Results

Council approved a zoning by-law amendment for 8846 Homestead Road, changing land use from Special Rural Residential Holding to Agricultural and Defined Area Special Rural Residential Holding zones. They also awarded a $419,486 culvert construction contract to Vandenberk Construction and passed an emergency management by-law. Additionally, Council supported provincial resolutions regarding exotic animal regulations and private well water testing.

• Approved Zoning By-law Amendment ZBA 03/24 for 8846 Homestead Road
• Awarded 2024 Silver Clay Culvert tender to Vandenberk Construction for $419,486 plus HST
• Passed By-law 2024-21 adopting Emergency Management Program
• Passed By-law 2024-22 amending zoning for 8846 Homestead Road
• Approved Mutual Agreement Drain for Salina Street connection
• Supported resolution restricting possession of non-native wild animals
• Supported resolution against phasing out free private well water testing
• Appointed Deputy Fire Chief via By-law 2024-23

Cenotaph Committee

The Cenotaph Committee will discuss progress regarding project design and campaign status. The meeting also includes updates on fundraising efforts, specifically concerning donations and grants.

• Adoption of January 25, 2024, meeting minutes
• Design update
• Fundraising update regarding donations and grants
• Campaign update

Council Meeting

The Council will review a CCTV findings report from Dillon Consulting Ltd. and a Section 4 petition for the Zach McCallum Drain. The agenda also includes discussions on Bill 185 regarding building more homes and a proposed road closure by-law.

• Section 4 Petition for Drainage Works - Zach McCallum Drain
• Bill 185 – Cutting Red Tape to Building More Homes Act, 2024
• 2024-19 Road Closure By-law
• Dillon Consulting Ltd. - CCTV Findings Report

Cultural Heritage Committee

The Cultural Heritage Committee is reviewing heritage designations for several properties, including 13240 Largie Road and 29393 Talbot Line. The committee will also discuss demolition permit updates for 269 Shackleton Street and Lucas House on Fingal Line. Additionally, a property owner has expressed interest in a designation for 200 Nancy Street.

• Heritage designation reviews for 13240 Largie Road, 29393 Talbot Line, and 199 Currie Road
• Demolition permit updates for 269 Shackleton Street and Lucas House on Fingal Line
• Heritage Register Review for Caughalls’ at 30256 Lakeview Line
• New business regarding designation interest for 200 Nancy Street

Economic Development Committee

The Economic Development Committee will review a draft Community Enhancement Plan and various sub-committee reports. The meeting also includes a selection process for final photography photos.

• Review of draft Community Enhancement Plan (CIP)
• Sub-committee updates for Culture and Tourism, Business Directory, Flags, and Business Attraction and Promotion
• Selection of final 21 photos from Jodie Aldred Photography
• Updates on the community market and newsletter

Council Meeting

The council will hold a public meeting regarding the 2024 Operating Budget. They will also consider an interim control by-law to pause new development and a heritage designation for the Crinan Community Centre. Other items include drainage agreements and property sale discussions.

• Proposed moratorium on new development via Interim Control By-law
• 2024 Operating Budget public meeting
• Heritage designation for Crinan Community Centre at 13568 Dunborough Road
• CSX Facilities Encroachment Agreement for Gilroy Drain
• 2024-16 Development Charges By-law

Council approved the 2024 Operational Budget and authorized tax revenue of $5,412,124. The board awarded a $359,700 contract for the Gilroy Drain and designated the Crinan Community Centre as a heritage site. A proposal to pause new development in the settlement area of Dutton was defeated.

• Approved 2024 Operational Budget and $5,412,124 in tax revenue
• Awarded Gilroy Drain construction contract to VanBree Drainage & Bulldozing Ltd. for $359,700 plus HST
• Approved heritage designation for Crinan Community Centre at 13568 Dunborough Road
• Defeated Interim Control By-law to pause new development in Dutton (2-3)
• Approved creation of a Fire Prevention Officer position
• Approved use of Bill Todd's fire inspection and investigation services
• Adopted Policy WRD 013-2024 Watermain Extension Policy – Dutton Distribution System
• Passed By-law 2024-16 to establish development charges

Council Meeting

The Council will consider a zoning amendment for non-profit housing at 1 Lions Road and the appointment of J. McArthur as Fire Chief. The agenda also includes tender results for several drainage projects and a request to repeal a heritage designation for 29480 Fingal Line.

• Zoning By-law Amendment for 1 Lions Road
• Appointment of J. McArthur as Fire Chief
• Tender results for Brown, Donald Lumley, and Lucas drains
• Request to repeal heritage designation for 29480 Fingal Line
• Proposed 2024-12 User Fees By-law

Dutton/Dunwich Council approved Zoning By-law Amendment ZBA 09/23 at 1 Lions Road, changing the zone from Exception Village Residential 2-1 (VR2-1) to Exception Village Residential 2-5 (VR2-5) and further amending the VR2-1 Zone, with the by-law passed. Council also awarded three drainage construction contracts, appointed Jeff McArthur as Fire Chief under a shared services agreement, and passed several other by-laws. Council refused a request to repeal the heritage designation at 29480 Fingal Line and directed staff to remove development charges on industrial from a by-law to be proposed April 10.

• Approved Zoning By-law Amendment ZBA 09/23 at 1 Lions Road (VR2-1 to VR2-5) (CARRIED)
• Awarded Brown Drain contract to Timmermans Farm Drainage Ltd. for $122,422.79 plus HST (CARRIED)
• Awarded Donald Lumley Drain contract to VanBree Drainage & Bulldozing Ltd. for $138,550.00 plus HST (CARRIED)
• Awarded Lucas Drain contract to A.G. Hayter Contracting Ltd. for $252,978.00 plus HST (CARRIED)
• Refused request to repeal heritage designation at 29480 Fingal Line (CARRIED)
• Appointed Jeff McArthur as Fire Chief and authorized shared services agreement with Southwold and West Elgin (CARRIED)
• Passed by-law to borrow $487,400 for Gilroy Drain improvement (CARRIED)
• Directed staff to remove development charges on industrial from by-law to be proposed April 10 (no formal vote recorded)

Special Council Meeting

The Council is meeting to review the 2024 Draft Budget, including departmental summaries and tax rates. The agenda also includes a discussion of proposed by-laws regarding confirming proceedings.

• 2024 Draft Budget Review
• Proposed By-law 2024-09: Confirm Proceedings

Council discussed the 2024 draft budget, including POA revenues and a proposed $50,000 addition to reserves. Staff were directed to prepare an updated draft budget. By-law #2024-09 to confirm council proceedings was passed.

• Directed staff to prepare an updated draft budget
• Passed By-law #2024-09 to confirm council proceedings (Carried)

Council Meeting

The Council will review several administrative updates including a new Asset Management Plan and updated User Fee Bylaws. Discussion items include development charges, water system compliance, and potential roof repairs for the Municipal Hall.

• Public meeting regarding Development Charges
• OCWA Operation and Maintenance Proposal delegation
• 2024 User Fee Bylaw update covering various municipal services
• Municipal Building Roof Repair at 199 Currie Rd.
• Shackleton Line Waterline Tender Results

Dutton/Dunwich council awarded the Shackleton Line Waterline contract to Giller Construction for $233,200 plus HST, and authorized roof repairs at Municipal Hall using Atlas-Apex Roofing ($125,925) and Riverside Masonry Inc ($25,900), both excluding HST. Council also adopted a Remote Working Arrangement Policy, approved changes to municipal and utility user fees, and adopted the Asset Management Plan. Council reallocated a $20,000 contribution from Diamond 2 to Diamond 3 for baseball and stated no further 2024 budget contributions would be made toward baseball. A public meeting on the Development Charges Background Study was held and closed; no decisions on the by-law itself were recorded.

• Awarded Shackleton Line Waterline contract to Giller Construction for $233,200 + HST (carried)
• Authorized Atlas-Apex Roofing for Municipal Hall roof repairs at $125,925 excluding HST (carried)
• Authorized Riverside Masonry Inc at $25,900 excluding HST to repoint bricks at municipal hall (carried)
• Adopted Policy A 30-2024 Remote Working Arrangement Policy (carried)
• Approved proposed changes to municipal and utility user fees (carried)
• Adopted the Asset Management Plan as presented January 24, 2024 (carried)
• Reallocated $20,000 baseball contribution from Diamond 2 to Diamond 3; no further 2024 budget contributions to baseball (carried)
• Supported resolutions from Township of Perry, County of Renfrew, Town of Lincoln, Municipality of Brighton, City of Quinte West, Town of Cobourg, and Township of Amaranth (all carried)

Cultural Heritage Committee

The Cultural Heritage Committee will meet to discuss heritage designations and ongoing matters. New business includes a request from a property owner and realtor to repeal the designation of Lucas House on Fingal Line.

• Repeal of designation for Lucas House, Fingal Line

The Cultural Heritage Committee voted to deny a request from a property owner and realtor to repeal the heritage designation of Lucas House. The committee cited the property's historical value and the availability of affordable insurance as reasons for the denial.

• Denied request to repeal heritage designation for 29480 Fingal Line, Wallacetown (Carried)

Committee of the Whole

The Committee of the Whole will review feedback regarding the Development Charges Background Study from Watson and Associates. Other agenda items consist of standard meeting opening and adjournment procedures.

• Development Charges Background Study Feedback - Watson and Associates

Council Meeting

The Council will review a proposed Interim Control By-law intended to pause new development. The agenda also includes zoning amendments for 31395 Talbot Line and requests regarding the heritage register. Additionally, staff will present results from recent gravel and dust suppressant tenders.

• Proposed interim control by-law to pause new development
• Zoning By-law Amendment (ZBA 01/24) for 31395 Talbot Line
• Request to add 29593 Talbot Line to the Heritage Register
• 2024 gravel and dust suppressant tender results
• Road closure request for Lakeview Line

Council approved a zoning by-law amendment for W. Noorloos Farms Inc. and awarded two municipal tenders for gravel and dust suppressant. Several resolutions were passed supporting the cancellation of the carbon tax and increasing social assistance rates. Council also directed staff to develop a formal work-from-home policy.

• Approved Zoning By-law Amendment ZBA 01/24 for 31395 Talbot Line (Carried)
• Awarded 2024 gravel tender to Johnston Bros Ltd. at $21.97 - $22.87 per tonne (Carried)
• Awarded 2024 dust suppressant tender to Eastern Oilfield Services Ltd at $0.095/litre plus HST (Carried)
• Approved temporary closure of Lakeview Line May 25-26, 2024 (Carried)
• Supported City of Sarnia resolution to cancel carbon tax (Carried)
• Supported Prince Edward County resolution to double Ontario Works and ODSP rates (Carried)
• Referred heritage designation repeal request for 29480 Fingal Line to Cultural Heritage Committee (Carried)
• Denied request to add 29593 Talbot Line to the Heritage Register (Defeated)

Economic Development Committee

The Economic Development Committee will meet to discuss various community initiatives. The agenda includes updates on finances, events such as the Community Market, and reports from Council and Elgin County.

• Community Market discussion
• Community Enhancement Plan review
• Sub-committee updates for Culture and Tourism, Business Directory, Flags, and Business Attraction and Promotion
• New business regarding photography by Jodie Aldred

The Dutton Dunwich Economic Development Committee approved its January 15, 2024 minutes as presented and agreed to donate $200.00 toward a March 9, 2024 Kindness event where hotdogs will be provided to the community with fire department assistance. The committee also decided that the Clerk, CAO/Treasurer and Councillor Dryfhout will select the final 21 photos from recommended photos, and Henry Dryfhout will inquire about the cost of purchasing drone video footage from Jodie Aldred Photography. Most other items were reports and discussion, including the community market, newsletter, Community Enhancement Plan, and sub-committee updates; no other formal decisions were recorded.

• Approved January 15, 2024 committee minutes as presented
• Agreed to donate $200.00 to the March 9, 2024 Kindness event
• Decided Clerk, CAO/Treasurer and Councillor Dryfhout will select final 21 photos from recommended photos
• Directed Henry Dryfhout to inquire about cost of purchasing drone video footage from Jodie Aldred Photography

Council Meeting

The Municipality of Dutton/Dunwich council will review committee reports and monthly staff updates during its regular meeting. Members will also discuss a commercial development update for Dutton Land Holdings Inc. at the southeast corner of Currie Road and Pioneer Line. The agenda includes correspondence from regional agencies on fire apparatus replacement, natural gas policy, and public transit. Council will review By-law 2023-61 regarding the Brown Drain before moving to closed session for litigation and labour matters.

• Third reading of By-law 2023-61 (Brown Drain By-law)
• Commercial Development Update at Currie Road and Pioneer Line
• Delegation presentation by Elgin/St. Thomas Small Business Enterprise Centre
• Review of 2024 Municipal Grant Requests and 2023 Year End Reserve Transfers
• Closed session on OLT appeal litigation and Water Department labour relations

Council passed a by-law to borrow $373,500 for the Brown Drain and approved several 2023 year-end reserve transfers. The board also supported multiple provincial and federal resolutions regarding municipal finance and fire services.

• Passed By-law #2023-61 to borrow $373,500 for Brown Drain improvements
• Approved 2023 year-end reserve transfers for operating surplus/deficit, TCT, building, Cenotaph, water, and wastewater
• Waived $950.00 rental fee for OPP West Region 2024 Awards Banquet
• Approved 2024 Municipal Grant Requests and closed further requests for the year
• Supported Prince Edward County resolution on fire apparatus life span
• Supported Town of Orangeville and AMO requests for a provincial social and economic prosperity review
• Supported Calvin Township request for federal firefighting cost sharing
• Denied resolution to re-establish combined OGRA and ROMA annual conference

Cenotaph Committee

The committee discussed changing the monument design to avoid metal poppies due to potential chemical reactions. Members are tracking several grant applications, including a $25,000 request from Veterans Affairs Canada.

• Design change for stone cut, engraved and polished monument (approx. $50,000)
• $10,000 grant reapplication to Salus Mutual
• $25,000 grant application to Veterans Affairs Canada
• Request for Bonnie Vowel to join the Cenotaph Committee

The committee decided to change the monument design to avoid using metal poppies due to potential chemical reactions. Members discussed several grant applications totaling at least $35,000 and requested that the Municipality invite Bonnie Vowel to join the committee.

• Approved change to monument design to remove metal poppies
• Approved December meeting minutes
• Requested Municipality invite Bonnie Vowel to join the committee

Council Meeting

Council will consider the 2024-03 Interim Tax Levy By-law and review annual reports from the Water Department and Heritage Committee. The agenda includes drainage improvement requests and a presentation on the 2023 Asset Management Plan. Additionally, the 2024 preliminary budget for the Lower Thames Valley Conservation Authority will be reviewed.

• Proposed 2024-03 Interim Tax Levy By-law
• Drain improvement request for David Carroll Drain 3 - Goodhue
• Quote results for Brown Drain village ditch work
• Review of Lower Thames Valley Conservation Authority 2024 preliminary budget
• Asset Management Plan presentation by Dillon Consulting

Council approved a $47,600 contract for work on the Brown Drain open ditch and passed the 2024 Interim Tax Levy By-law. They also authorized drainage improvements for David Carroll Drain 3 and supported provincial resolutions on road safety and license plate renewal fees. A closed session was held to discuss labour relations regarding the Medical Centre.

• Approved $47,600 contract for Brown Drain open ditch work
• Passed By-law 2024-03 for 2024 Interim Tax Levy
• Authorized David Carroll Drain 3 improvement under Drainage Act
• Supported Town of Mono Road Safety Emergency resolution
• Supported Municipality of Tweed license plate renewal fee resolution
• Approved Dutton Cruise Inn road closures on Currie Road
• Entered closed session for Medical Centre labour relations
• Passed By-law 2024-04 confirming meeting proceedings

Cultural Heritage Committee

The committee is reviewing several heritage designations for local properties. It is also discussing updates to the Heritage Register, including new requests and a removal from the registry.

• Heritage designations for 13568 Dunborough Road, 13240 Largie Road, 29393 Talbot Line, and 199 Currie Road
• Review of Heritage Register updates for properties on Lakeview Line and Thomson Line
• Removal of 29357 Talbot Line from the Heritage Registry
• Request to designate 269 Shackleton Street
• Draft Annual Report to Council

The Cultural Heritage Committee appointed Angela Bobier as Chair and Blair Ferguson as Vice Chair. The committee approved the addition of South Dunwich Hall to the Heritage Registry and authorized the removal of 29357 Talbot Line. Additionally, members accepted the resignation of Laurence Grant and approved the draft annual report for submission to Council.

• Appointed Angela Bobier as Chair and Blair Ferguson as Vice Chair (Carried)
• Approved November 15, 2023, meeting minutes (Carried)
• Added 29593 Talbot Line (South Dunwich Hall) to Heritage Registry (Carried)
• Approved draft annual report for Council submission (Carried)
• Removed 29357 Talbot Line from Heritage Registry (Carried)
• Accepted resignation of committee member Laurence Grant (Carried)

Council Meeting

Council will review future development directions and an interim control by-law for the Dutton Settlement Area. The agenda also includes a zoning amendment for 9347 Currie Road and a heritage designation request for 13568 Dunborough Road. Staff reports on roads, water, and building activity are also scheduled for review.

• Zoning By-law Amendment (ZBA 11/23) at 9347 Currie Road
• Heritage Designation request for 13568 Dunborough Road
• Review of Interim Control By-law for Dutton Settlement Area
• Proposed By-Law 2024-01 regarding Popp Drain costs
• Landfill Site modification of hours

Council denied a request to rezone 9347 Currie Road to permit agriculture. The board also directed staff to draft an interim control by-law to pause development in the Dutton settlement area due to servicing capacity limits.

• Denied Zoning By-law Amendment ZBA 11/23 for 9347 Currie Road
• Directed staff to draft an interim control by-law to pause development in Dutton settlement area
• Approved intent to designate 13568 Dunborough Road for heritage value
• Dissolved the Fire Department Committee
• Waived $900 (+ HST) Community Centre rental fees for Elgin County OPP
• Instructed staff to revert Landfill Site hours to pre-covid hours starting February
• Passed By-law 2024-01 regarding actual costs for Popp Drain construction
• Supported resolutions regarding cemetery transfers, municipal insurance, and homelessness