Municipality of Dutton/Dunwich public meetings in 2025

Council Meeting

Council will hear a presentation on Conservation Authority amalgamations and a delegation about unauthorized drain work. A public hearing is scheduled for a zoning by-law amendment at 32439 Walnut Line. The council will also review the 2026 draft capital and operating budget and a proposed property tax billing policy.

• Public hearing on ZBA 04/25 – 32439 Walnut Line (Murray)
• Delegation from Shawn Sabo regarding Brown Drain work and damage
• Presentation on Lower Thames Valley Conservation Authority amalgamations
• 2026 Draft Capital and Operating Budget review
• Draft Servicing Allocation By-Law and Policy for Dutton/Dunwich

The council approved Zoning By‑law Amendment ZBA 04/25, changing the property at 32439 Walnut Line from Large Lot Agricultural (A3) to Special Agricultural (A2) and granting a site‑specific exemption (RS‑33). The council also approved the Holding By‑law and Servicing Allocation Policy for the municipality’s wastewater service area. Additionally, a resolution was adopted urging the Ontario government to maintain locally governed conservation authorities.

• Approved Zoning By‑law Amendment ZBA 04/25 for 32439 Walnut Line (A3 → A2, RS‑33) – Motion carried
• Approved the Holding By‑law for the entire wastewater serviced area – Motion carried
• Approved the Servicing Allocation Policy – Motion carried
• Adopted resolution calling on Ontario to keep local, independent conservation authorities – Motion carried
• Received and filed correspondence from Hugh MacGinnis – Motion carried

Council Meeting

The Municipality of Dutton/Dunwich Council will meet on November 26, 2025, to adopt winter maintenance agreements for two subdivisions and confirm the proceedings of the meeting. The agenda also includes correspondence from local First Nations and other municipalities regarding recycling and conservation authorities.

• Adoption of 2025-51 Winter Maintenance Agreement for Highland Estates Subdivision
• Adoption of 2025-52 Winter Maintenance Agreement for Lila North Subdivision
• Review of wastewater treatment plant upgrades
• Correspondence from Chippewa’s of the Thames First Nation
• Correspondence from the Town of Kingsville opposing conservation authority consolidation

The council supported the Township of Selwyn’s resolution urging the province to restore curbside recycling for non‑profits. It tabled the Town of Kingsville’s opposition to the provincial conservation‑authority consolidation. It authorized a request for up to $3,600,000 in long‑term debt for the Pumping Station No. 1 and Clarifier upgrades and conditionally awarded the project to J‑AAR Civil Infrastructures. The council also approved winter‑maintenance agreements and the related by‑laws for two subdivisions.

• Supported Selwyn recycling resolution urging province to reinstate non‑profit curbside service (motion carried)
• Tabled Kingsville conservation‑authority consolidation item until next meeting (motion carried)
• Approved request for up to $3,600,000 long‑term debt for wastewater pumping station upgrades (motion carried)
• Conditionally awarded Pumping Station No. 1 and Clarifier Upgrades project to J‑AAR Civil Infrastructures (motion carried)
• Approved Winter Maintenance Agreement with Amjen Realty Inc and 2689442 Ontario Inc (motion carried)
• Passed by‑law 2025‑51 authorizing winter‑maintenance hold‑harmless agreement for Highland Estates Subdivision (motion carried)
• Passed by‑law 2025‑52 authorizing winter‑maintenance hold‑harmless agreement for Lila North Subdivision (motion carried)
• Passed by‑law 2025‑53 confirming municipal council proceedings (motion carried)

Cultural Heritage Committee

The agenda for the Municipality of Dutton/Dunwich Cultural Heritage Committee meeting of November 18, 2025, contains only procedural boilerplate from the eSCRIBE system with no listed items for discussion or decision. No resolutions, proposals, or reports are visible in the provided text.

Economic Development Committee

The Economic Development Committee will review a year-to-date budget report and an updated 2026 budget. They will also receive updates on the Cultivating Success event, sub-committees including Culture and Tourism, the Silhouette Project, and the Community Improvement Plan (CIP) final application. Minutes from the previous meeting and reports from council, Elgin County, and the Elgin Business Resource Centre are also on the agenda.

• Approval of October 27, 2025 meeting minutes
• Review of EDC Budget YTD November report and updated 2026 budget
• Update on Cultivating Success event
• Culture and Tourism sub-committee report
• Community Improvement Plan final application discussion

The Economic Development Committee adopted the minutes from the October 27, 2025 meeting as presented. The committee supported adding $1,000 for the Dutton Farmers Market to the 2026 budget. No other formal decisions were recorded at this meeting.

• Adopted October 27, 2025 meeting minutes (as presented)
• Supported inclusion of $1,000 for Dutton Farmers Market in the 2026 budget

Council Meeting

The council will hear the 2024 consolidated financial statements presented by Graham Scott Enns LLP and discuss a request to abandon a section of the J. Leitch Drain. They will also consider a high-water leak adjustment policy, an employee 2026 wage COLA adjustment, and an extension of the municipal grants program. Numerous staff reports and correspondence items are on the consent agenda for approval.

• Presentation of 2024 audited financial statements by Graham Scott Enns LLP
• Request to abandon a portion of the J. Leitch Drain under the Drainage Act
• Proposed high-water leak adjustment policy for water billing
• Employee 2026 wage cost-of-living adjustment (COLA)
• Extension of the Municipal Grants Program Policy

The council adopted a resolution to abandon the portion of the J. Leitch Drain from Sta. 0+00 to Sta. 0+140 in Concession 1, south part of lot 4, and to notify affected landowners. It also approved the High‑Water Leak Adjustment Policy effective Jan 1 2026, adopted the 2026 council meeting schedule, and carried a series of support resolutions for other municipalities and provincial matters. The consent agenda items were approved as well.

• Approved abandonment of J. Leitch Drain section (Resolution 2025.22.02)
• Approved High‑Water Leak Adjustment Policy F.03.008 effective Jan 1 2026 (Resolution 2025.22.14)
• Approved 2026 council meeting schedule (Resolution 2025.22.13)
• Approved support resolution for Town of Plympton‑Wyoming fee‑freeze issue (Resolution 2025.22.03)
• Approved support resolution for Township of Stone Mills Emerald Ash Borer fund (Resolution 2025.22.06)
• Approved support resolution opposing Ontario’s ASE camera cancellation (Resolution 2025.22.07)
• Approved support resolution urging removal of GST/HST from new homes (Resolution 2025.22.08)
• Approved consent agenda items (Resolution 2025.22.12)

Council Meeting

The council will review a request for an exemption to the Interim Control By-law submitted by 9 Lives Brewing. They will also appoint an engineer for the McCaffery Drain and discuss proposed changes to the Building Code to operationalize residential development charges to occupancy. Additional items include a water and wastewater billing policy and confirmation of By-law #2025-47 proceedings.

• Request for exemption to the Interim Control By-law for 9 Lives Brewing (Item 5)
• Appointment of engineer for the McCaffery Drain (Item 6a)
• Proposed changes to the Building Code to operationalize residential development charges to occupancy (Item 8)
• Water and Wastewater Billing, Payment and Collections Policy (Item 9a)
• Confirmation of By-law #2025-47 proceedings (Item 15a)

The council appointed Spriet Associates Ltd. to prepare the Section 78 report for the McCaffery Drain. It adopted the updated Water and Wastewater Billing, Payment and Collections Policy. It approved Interim Control By‑law exemptions for several properties on Currie Road, Leitch Road and other sites. It also approved a lease with the West Elgin Community Health Centre and adopted by‑law #2025‑49.

• Approved appointment of Spriet Associates Ltd. as engineer for McCaffery Drain (Motion carried)
• Approved updated Water and Wastewater Billing, Payment and Collections Policy (Motion carried)
• Approved Interim Control By‑law exemptions for 229 John St, 214 Nancy St, 194 Currie Rd, 11158 Currie Rd Unit 102, 11158 Currie Rd Unit 201, 202 Leitch Rd, 206 Leitch Rd (Motion carried)
• Approved Interim Control By‑law exemption for 260 Currie Rd subject to occupancy condition (Motion carried)
• Approved Interim Control By‑law exemption for 11158 Currie Rd Unit 401 pending wastewater plant upgrades (Motion carried)
• Approved Interim Control By‑law exemption for site‑plan, zoning amendment and permit for 161 Currie Rd pending wastewater plant upgrades (Motion carried)
• Approved lease with West Elgin Community Health Centre (Motion carried)
• Adopted by‑law #2025‑49 confirming council proceedings (Motion carried)

Economic Development Committee

The Economic Development Committee will meet on October 27, 2025, to approve previous meeting minutes, review the year-to-date budget, and discuss the 2026 budget. The agenda includes updates on newsletters, events, and reports from various sub-committees and external organizations.

• Approval of September 2025 meeting minutes
• Review of year-to-date budget (EDC Budget YTD - October.pdf)
• Discussion of 2026 Budget
• Reports from Culture and Tourism, Silhouette Project, and Community Improvement Plan sub-committees
• Reports from Elgin County and Elgin Business Resource Centre

Committee of Adjustment

The Committee of Adjustment will meet to consider a minor variance application for a property at 32774 Erin Line. The agenda includes adopting previous meeting minutes and a single variance application.

• Adopt previous meeting minutes
• MV 04/25 - 32774 Erin Line: Minor variance application for Kretschmer
• Public notice issued for 32774 Erin Line application

The Committee of Adjustment opened the meeting and approved the September 10 minutes. It then approved a minor‑variance application allowing an extra residential unit with a maximum gross floor area of 86.6% of the primary dwelling at 32774 Erin Line. The meeting was adjourned.

• Opened meeting (motion carried)
• Approved September 10 minutes (motion carried)
• Granted relief from Section 4.53(9) to permit an additional residential unit at 32774 Erin Line (motion carried)
• Adjourned meeting (motion carried)

Council Meeting

Council will hear a delegation from Amjen Realty requesting to freeze two occupancy permits in exchange for releasing the last two lots for construction on Bouw Place, with the freeze to be lifted once improvements to the Wastewater Treatment Plant are completed. The meeting also includes a presentation on the 2025 Water and Wastewater Rate Study and Financial Plan, adoption of minutes, and various correspondence and reports.

• Delegation: Amjen Realty requests freeze on 2 occupancy permits for 2 lots on Bouw Place pending wastewater plant upgrades
• Presentation of 2025 Water and Wastewater Rate Study and Financial Plan by Watson & Associates
• Minor variance application MV 04/25 for 32774 Erin Line
• CAO's report on Pumping Station Clarifier Equipment tender results and consolidated linear infrastructure ECA requirements
• Closed session for solicitor-client advice on Interim Control By-law

The council approved the Water Financial Plan and the 2026 budget process report. It adopted an 8% increase to water rates and a 5% increase to wastewater rates effective Jan. 1, 2026. Several resolutions supporting external municipalities and provincial initiatives were carried, while the resolution backing Bonfield’s Canada Post labour dispute was defeated.

• Approved Water Financial Plan #047-301 (CARRIED)
• Approved 2026 Budget Process and Schedule report (CARRIED)
• Approved 8% water rate increase and 5% wastewater rate increase for 2026 (CARRIED)
• Adopted resolution supporting Dryden mandatory water safety training (CARRIED)
• Adopted resolution supporting Brighton electoral reform (CARRIED)
• Adopted resolution supporting Woolwich clean water legislation (CARRIED)
• Adopted resolution supporting Niagara Region mental‑health and homelessness emergency (CARRIED)
• Defeated resolution supporting Bonfield Canada Post labour dispute (DEFEATED)

Cultural Heritage Committee

The committee will adopt draft minutes from the previous meeting and consider several ongoing matters, including the 2026 budget, the Port Tyrconnell sign, a heritage tour of 199 Currie Road, the Dutton Baptist Church, and its terms of reference. It will also review upcoming events and any new business before adjourning.

• 2026 Budget
• Port Tyrconnell Sign
• Heritage Event – Tour of 199 Currie Road
• Dutton Baptist Church
• Terms of Reference

The Cultural Heritage Committee approved the 2026 budget. It approved the placement of the Port Tyrconnell heritage sign at the top of the hill. It approved a free "Legends of Dutton Dunwich" heritage tour on Oct 30 from 6:30 pm to 8:00 pm. It agreed to update the Terms of Reference to require at least six meetings per year and set the next meeting for Nov 18, 2025.

• Approved 2026 heritage budget (motion carried)
• Approved placement of Port Tyrconnell heritage sign at top of hill before trail start (motion carried)
• Approved free "Legends of Dutton Dunwich" heritage tour on Oct 30, 6:30‑8:00 pm (motion carried)
• Approved update to Terms of Reference to require no less than six meetings per calendar year (motion carried)
• Scheduled next committee meeting for Nov 18, 2025 at 3:30 pm (motion carried)
• Adopted minutes of May 13, 2025 meeting (motion carried)

Council Meeting

The Dutton/Dunwich Council will discuss a draft by‑law to use Intelivote for electronic voting in 2026. The meeting also includes a CAO update on Pumping Station 1 equipment upgrades and the Planning Department’s next steps on an interim control by‑law. Several consent agenda items, such as a Hydro One environmental study notice and an Elgin County consent application for 32439 Walnut Line, will be approved without discussion.

• 2025-46 Alternate Voting Method – Intelivote by‑law and electronic voting services agreement
• Interim Control By‑law next steps – draft holding by‑law and servicing allocation report
• CAO report on Pumping Station 1 equipment upgrade
• Elgin County consent application E 55‑25 for 32439 Walnut Line
• Hydro One notice of completion of draft environmental study report

The council adopted By-law 2025-46, authorizing Intelivote Systems Inc. to provide telephone and internet voting for the 2026 municipal election. It also received the CAO report on Pumping Station 1 upgrades and the Planning Consultant’s interim control by‑law report for information, and sought public input on the draft holding by‑law and servicing allocation policy. The consent agenda items were approved.

• Approved By-law 2025-46 alternate voting method (Intelivote) – motion carried
• Received CAO report on Pumping Station 1 and equipment upgrade – motion carried
• Received Planning Consultant report and draft holding by‑law and servicing allocation policy; sought public input – motion carried
• Approved consent agenda items – motion carried
• Confirmed proceedings by‑law #2025-47 – motion carried
• Adjourned the meeting – motion carried

Cultural Heritage Committee

The Cultural Heritage Committee will meet to adopt minutes and discuss ongoing matters including the 2026 budget, a proposed Port Tyrconnell sign, Dutton Baptist Church, a community action plan related to a fire, a letter to property owners on the heritage registry, and a walking tour. The meeting is largely procedural with discussion items but no specific decisions listed. New business and upcoming events will also be covered.

• Discussion of 2026 budget
• Port Tyrconnell Sign
• Dutton Baptist Church
• Letter to homeowners on Heritage Registry
• Walking tour

Economic Development Committee

The Economic Development Committee will review a final application under the Community Improvement Plan, along with a year-to-date financial update. The committee will also receive updates on the Dutton Farmers Market, a Cultivating Success Event, and several sub-committees including culture and tourism, flags, business attraction, and the Silhouettes Project. Reports from the council, Elgin County, and the Elgin Business Resource Centre are also on the agenda.

• Finances update with YTD attachment (EDC YTD-sept11 2025.pdf)
• Community Improvement Plan final application review
• Dutton Farmers Market update
• Cultivating Success Event update
• Sub-committee reports: Culture and Tourism, Flags, Business Attraction and Promotion, Silhouettes Project

The committee adopted the financial report as presented. The agenda was changed to add Mayor Hentz, CAO Tony Houad, and the Small Business and Economic Development manager, and to add the Canadian Small Business Summit while removing the Dutton Farmers Market and two sub‑committees. The Community Improvement Plan was moved to the Sub‑Committees section and the next newsletter will be issued the following day.

• Adopted financial report as presented
• Added Mayor Hentz and CAO Tony Houad to agenda
• Added Manager of Small Business and Economic Development Mike Kirkvliet to agenda
• Removed Dutton Farmers Market from agenda
• Added Canadian Small Business Summit to agenda
• Removed Flag Sub‑committee and Business Attraction and Promotion Sub‑committee
• Moved Community Improvement Plan to Sub‑Committees section
• Scheduled next newsletter edition to be sent the following day

Committee of Adjustment

The Committee of Adjustment will meet to review a minor variance application for a property located at 27801 Celtic Line. The body will also vote to adopt the minutes from the June 11, 2025, meeting.

• Minor variance application for 27801 Celtic Line

Council Meeting

The council will hold a closed session to discuss litigation or potential litigation concerning the Pioneer Line. Public items include a minor variance application at 27801 Celtic Line and a request for improvement of the McCaffery Drain. Correspondence and reports on various topics, including natural gas expansion and property taxes, will also be received.

• Closed session: litigation or potential litigation affecting the municipality regarding Pioneer Line (s.239(2)(e) Municipal Act)
• Minor Variance MV 03 25 at 27801 Celtic Line (5:00pm hearing)
• Section 78(1) request for drain improvement on the McCaffery Drain
• Correspondence from Enbridge Gas Inc. on consultation for natural gas expansion in Ontario
• Consent agenda includes request for moratorium on aerial spraying of glyphosate and advocacy for scrap metal legislation reform

The council instructed staff to proceed with the Section 78(1) request to improve the McCaffrey Drain and to notify the Lower Thames Valley Conservation Authority. It also passed resolutions supporting Kingston's heritage‑insurance investigation, Woolwich's strong‑mayor study, and the province’s natural‑gas expansion consultation. The consent agenda and By‑law #2025‑45 were adopted, and the meeting was adjourned at 6:17 p.m.

• Approved opening of the meeting (Resolution 2025.18.01) – Carried
• Approved Drainage Act Section 78(1) request for McCaffrey Drain improvement (2025.18.04) – Carried
• Supported Kingston heritage‑insurance resolution (2025.18.05) – Carried
• Supported Woolwich strong‑mayor legislation study resolution (2025.18.06) – Carried
• Supported Ontario natural‑gas expansion consultation resolution (2025.18.07) – Carried
• Approved consent agenda items (2025.18.09) – Carried
• Confirmed By‑law #2025‑45 proceedings (2025.18.12) – Carried
• Adjourned the meeting at 6:17 p.m. (2025.18.13) – Carried

Cultural Heritage Committee

The Cultural Heritage Committee is meeting to discuss updates on heritage designations, including the already-designated 199 Currie Road, and a draft letter to homeowners on the heritage register. Other agenda items include a community museum action plan following the Cotrac Fire, a Port Tyrconnell sign update, and a walking tour update.

• Heritage designation of 199 Currie Road already registered with Ontario Heritage Trust
• Community Museum Action Plan regarding the Cotrac Fire
• Port Tyrconnell Sign Update
• Draft Letter to Homeowners on Heritage Register
• Dutton Baptist Church discussion

Council Meeting

The Municipality of Dutton/Dunwich will review several proposed by-laws, including tax rates and emergency management. Council will also receive monthly staff reports and discuss the appointment of a CAO/Deputy Clerk.

• 2025-41 Tax Rate By-law
• 2025-42 Appoint CAO / Deputy Clerk - T. Houad
• 2025-43 Emergency Management Program By-law
• 2025-32 Beatty Drain - third reading
• Civil Wedding Ceremony Service report

The council approved By‑law 2025‑41 to set the 2025 municipal tax rates. It also passed By‑law 2025‑32 to borrow $92,000 for the Beatty Drain improvement, By‑law 2025‑42 to appoint a Chief Administrative Officer/Deputy Clerk, and By‑law 2025‑43 to adopt an emergency management program. All motions were carried.

• Approved By‑law 2025‑41 tax rate by‑law (carried)
• Approved By‑law 2025‑32 $92,000 borrowing for Beatty Drain (carried)
• Approved By‑law 2025‑42 appointment of CAO/Deputy Clerk (carried)
• Approved By‑law 2025‑43 emergency management program by‑law (carried)
• Approved Consent Agenda items (carried)
• Received and noted Treasurer's June 30, 2025 financial report (carried)
• Approved Civil Wedding Ceremony Service implementation (carried)
• Supported external resolutions on Ontario Works, Bill C‑2, Elect Respect pledge, and TVDSB governance (carried)

Court of Revision

The Dutton/Dunwich Court of Revision meeting on July 16, 2025 will open with a welcome. It will adopt the draft minutes from the January 15, 2025 meeting. The board will review the Beatty Drain report before adjourning.

• Opening of Meeting
• Adoption of Draft Minutes of the Jan 15, 2025 meeting
• Review of Beatty Drain report (attached)
• Adjournment

Council Meeting

The council will discuss a proposed by‑law (2025‑39) to approve a loan for a tile drain on the Butler property. They will also review drainage matters, including court of revision appointments and tender results for the Beatty Drain, and receive various staff and committee reports.

• 2025‑39 Tile Drain Loan By‑law – Butler
• Court of Revision appointment for Dunborough Road Drain
• Tender results for Beatty Drain
• OCWA Quarterly Report
• Bill 17 proposed amendments to the Building Code Act

The council approved the Tile Drain Loan By‑law, appointed Deputy Mayor Loveland to the West Elgin Court of Revision, and awarded A.G. Hayter Contracting Ltd. the Beatty Drain contract for $52,885 plus HST. It also adopted the June 25 minutes, received two pieces of correspondence, and approved the consent agenda items.

• Approved draft minutes from June 25, 2025 (motion carried)
• Received and filed correspondence from Township of McNab/Braeside (motion carried)
• Received and filed correspondence from Town of Cobourg (motion carried)
• Approved items on the consent agenda (motion carried)
• Received report on Bill 17 building‑code amendments (motion carried)
• Passed Tile Drain Loan By‑law 2025‑39 (motion carried)
• Appointed Deputy Mayor Loveland to West Elgin Court of Revision for Dunborough Road Drain (motion carried)
• Awarded A.G. Hayter Contracting Ltd. Beatty Drain contract for $52,885 + HST (motion carried)

Council Meeting

Council will receive a capacity assessment report for Dutton's wastewater treatment plant, consider two zoning by-law amendments for properties on Erin Line and Talbot Line, and discuss correspondence including a community safety and well-being plan update and a motion to support increased income thresholds for Canadian veterans.

• Dillon Consulting - Dutton WWTP Capacity Assessment Report (agenda item 5)
• ZBA 02/25 for 32058 Erin Line – zoning by-law amendment
• ZBA 03/25 for 28143 Talbot Line – zoning by-law amendment
• Advocacy for increased income support thresholds for Canadian veterans (correspondence from Bradford West Gwillimbury)
• Elgin County Community Safety and Well-Being Plan review and update

Committee of Adjustment

The Committee of Adjustment will hold a brief meeting on June 11, 2025, to consider a single application for 29183 Marsh Line in Dutton. The agenda includes adopting previous minutes and an adjournment.

• Adopt previous meeting minutes
• Consider MV 02/25 - 29183 Marsh Line, Dutton application
• Meeting at Council Chambers, 199 Currie Road, Dutton ON

The Committee of Adjustment opened the meeting, adopted the minutes from the November 13, 2024 and May 28, 2025 meetings, and approved Minor Variance Application MV 02/25 for the property at 29183 Marsh Line. No council members reported a conflict of interest and no members of the public commented. The meeting was adjourned at 5:25 p.m.

• Approved Minor Variance MV 02/25 for 29183 Marsh Line (motion carried)
• Adopted minutes from Nov 13, 2024 and May 28, 2025 (motion carried)
• Adjourned meeting at 5:25 p.m. (motion carried)

Council Meeting

Council will hold a public hearing on By-law 2025-31, which sets parkland dedication rates for new developments. Other proposed by-laws include the Beatty Drain project, heritage designation of 199 Currie Road, and an amendment to user fees for planning and parkland. The Committee of Adjustment will hear a minor variance application for 29183 Marsh Line. Several monthly staff reports and correspondence on provincial matters are also on the agenda.

• Public hearing on By-law 2025-31 – Parkland Dedication
• Consideration of By-law 2025-32 – Beatty Drain
• By-law 2025-33 to designate 199 Currie Road as heritage property
• By-law 2025-34 to amend user fees for planning and parkland
• Removal of multiple properties from the heritage register

Cultural Heritage Committee

The committee will discuss a heritage designation by-law for 199 Currie Road, which is on the June 11 council agenda. It will also consider a report on removal of properties from the heritage register, also for the council meeting. Other items include updates on a walking tour and a Port Tyrconnell sign.

• Heritage designation by-law for 199 Currie Road (to council June 11)
• Report on removal of properties from heritage register (to council June 11)
• Walking tour update
• Port Tyrconnell sign update

Special Council Meeting

This special council meeting consists of a closed session to discuss a personal matter about an identifiable individual, including municipal and local board employees, under section 239(2)(b) of the Municipal Act. The meeting then adjourns. No other business is conducted.

• Closed session under s.239(2)(b) of the Municipal Act for personal matter about an identifiable individual

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on a minor variance application (MV 01/25) for 2 Pierce Street, submitted by Nicole McDowell. Other agenda items include opening the meeting, adopting previous minutes, and adjournment.

• Public hearing on Minor Variance MV 01/25 at 2 Pierce Street, applicant Nicole McDowell

Council Meeting

The council will hold a deferred public meeting for By-law #2025-30, a Parkland Dedication By-law. They will also consider a Public Works report recommending an award for the Iona Road culvert project. A closed session is scheduled for personal matters about an identifiable individual. The consent agenda includes correspondence on OPP updates, strong mayor powers, and a preliminary assessment of Bill 17.

• Deferred public meeting for By-law #2025-30 Parkland Dedication By-law
• Public Works report on Iona Road culvert contract award (IDS 2025-27)
• Closed session for personal matters about an identifiable individual, including municipal or local board employees
• Consent agenda: OPP Update Letter (redacted)
• Consent agenda: Watson & Associates Preliminary Assessment of Bill 17

The council opened the meeting and moved into a closed session for personal matters. It approved the Parkland Dedication By-law (2025-30) and scheduled a Committee of Adjustment hearing for application MV 01/25. The consent agenda, the confirmation of By-law 2025-30 proceedings, and the meeting adjournment were also approved.

• Opened council meeting (motion carried)
• Moved to closed session for personal matters (motion carried)
• Approved Parkland Dedication By-law 2025-30 (motion carried)
• Scheduled Committee of Adjustment hearing for application MV 01/25 (motion carried)
• Set regular meeting reconvening time at 5:48 p.m. (motion carried)
• Approved all items on the consent agenda (motion carried)
• Confirmed proceedings of By-law 2025-30 (motion carried)
• Adjourned the meeting at 6:00 p.m. (motion carried)

Council Meeting

Council will hold a workshop on parkland dedication with Watson & Associates, receive reports on planning fees and the 2024 landfill monitoring, and consider drainage items including a tile loan application and major improvement requests for the Keillor Drain. Correspondence includes opposition to strong mayor powers and a resolution supporting the Canadian economy. The meeting also covers adoption of minutes and staff monthly reports.

• Workshop on Parkland Dedication by Watson & Associates (5:00pm)
• Application for Tile Loan - Butler
• Engineer's Report - Beatty Drain
• Notice of Request for Drain Major Improvement - Keillor Drain - McKillop
• Planning Fees Report and Landfill 2024 Monitoring and Operations Report

The council received and approved a set of changes to the municipality’s planning application fees, amending By‑Law No. 2024‑61 to reflect the new rates. It also approved a tile‑drain loan for a specific property, ordered a parkland dedication by‑law to be drafted, and directed several drainage projects to move forward. All motions were carried.

• Received Watson & Associates parkland dedication report and ordered a Parkland Dedication By‑law for the May 28 meeting (motion carried)
• Approved tile‑drain loan application for Con 5 S of A, N Pt, Lot 5 with $200 inspection fee and cancellation of the 2018 loan (motion carried)
• Received Drainage Superintendent’s Beatty Drain report and scheduled a follow‑up meeting for May 28 (motion carried)
• Approved proceeding with Keillor Drain improvement request and instructed notifications to landowner, LTVCA, OMAFRA and Spriet Associates (motion carried)
• Instructed engineer to combine the 2022 and 2023 Keillor Drain improvement requests into one report (motion carried)
• Approved changes to planning application fees and amendment of Fees and Charge By‑law No. 2024‑61 (motion carried)
• Approved all items on the consent agenda (motion carried)
• Confirmed By‑law #2025‑29 proceedings by reading it three times and passing it (motion carried)

Economic Development Committee

The Economic Development Committee meeting on May 13, 2025 has an agenda that contains no listed items. The document shows only placeholders and no descriptions of decisions, proposals, or discussions. Consequently, no specific actions, contracts, or policy matters can be reported.

Cultural Heritage Committee

The Cultural Heritage Committee is meeting to review heritage designations and the municipal heritage registry. The body will also discuss budget updates and a walking tour.

• Budget update
• Addition and removal of properties from the Heritage Registry
• Port Tyrconnell hamlet sign update
• Notice of Intent to Designate newspaper advertisement
• Walking tour update

The Cultural Heritage Committee opened the meeting at 5:01 p.m. and adopted the April 16 minutes. A motion to remove the listed properties from the Heritage Registry was carried, directing a report to Council. The meeting was adjourned at 4:16 p.m.

• Opened meeting at 5:01 p.m. (motion carried)
• Adopted draft minutes of April 16, 2025 meeting (motion carried)
• Approved removal of identified properties from the Heritage Registry via report to Council (motion carried)
• Adjourned meeting at 4:16 p.m. (motion carried)

Special Council Meeting

This special meeting of Dutton/Dunwich Council is primarily a closed session to receive instructions on negotiations, as permitted under the Municipal Act. Following the closed session, council will consider a by-law to confirm the proceedings. No other business is listed.

• Closed session under s. 239(2) of the Municipal Act for negotiations
• By-law 2025-28 to confirm proceedings

Council Meeting

Council will hold a public meeting on the 2025 budget at approximately 5:15pm. They will also consider a request to designate 199 Currie Road as a heritage property. Other business includes appointing a deputy clerk and receiving monthly department reports.

• Public meeting on the 2025 budget (5:15pm)
• By-Law #2025-26 to appoint a Deputy Clerk
• Request for Heritage Designation of 199 Currie Road (Memorial Hall)
• Correspondence on U.S. tariff response, Strong Mayor Powers, and Ontario Works rates
• Consent agenda with staff monthly reports (roads, water, wastewater, fire, planning, recreation, drainage, clerk, building permits)

The council appointed Randi Bergsma as Deputy Clerk. It approved the 2025 Operational Budget and tax revenue of $6,105,641. Several supporting resolutions were adopted, including ones on Ontario Works rates, Canadian‑made purchasing, and Strong Mayor powers. The council received a heritage designation report for 199 Currie Road and noted the upcoming community clean‑up event.

• Appointed Randi Bergsma as Deputy Clerk (motion carried)
• Approved 2025 Operational Budget and tax revenue of $6,105,641 (motion carried)
• Supported resolution urging higher Ontario Works rates (motion carried)
• Supported resolution to prioritize Canadian‑made products in procurement (motion carried)
• Supported resolution requesting deferment of Provincial Strong Mayor Powers (motion carried)
• Received heritage designation report for 199 Currie Road (motion carried)
• Approved items on the Consent Agenda (motion carried)
• Passed By‑law #2025‑27 to confirm council proceedings (motion carried)

Cultural Heritage Committee

The Cultural Heritage Committee is meeting to address heritage designations and review the Heritage Register. The body will discuss the impact of Bill 200 on non-designated properties and provide updates on local historical projects.

• Notice of Intent to Designate: 199 Currie Road
• Heritage Register Review regarding Bill 200
• Historical Tour Update
• Port Tyrconnell Sign Update

The committee approved the minutes from the March 4 meeting. Councilor Dryfhout confirmed that a Notice of Intent to Designate 199 Currie Road will be placed on the agenda of the April 23 council meeting. The cenotaph will be delivered to Sons of Scotland Park on April 24 at about 11:00 a.m. The committee will meet monthly in May and June before a summer break, with the next meeting scheduled for May 13.

• Adopted March 4 meeting minutes (motion carried)
• Scheduled Notice of Intent to Designate 199 Currie Road for April 23 council agenda
• Set cenotaph delivery to Sons of Scotland Park for April 24, 11:00 a.m.
• Changed meeting schedule to monthly for May and June; next meeting May 13
• Postponed Port Tyrconnell Sign Update until next meeting

Council Meeting

The Council will review the 2025 draft budget and discuss the CAO recruitment process. The meeting also includes reports on grass cutting for municipal properties and correspondence regarding landlord tenant reforms.

• Review of 2025 Draft Budget
• CAO Hiring Committee dialogue regarding recruitment process
• Talbot Park & South Dunwich Hall grass cutting report
• Correspondence from Town of Bradford West Gwillimbury regarding landlord tenant reforms
• By-law #2025-25 Confirm Proceedings

The Council received the 2025 operating‑budget estimates and directed staff to schedule a public meeting for final approval on April 9, 2025 at 5:30 p.m. It also accepted the interim CAO’s CAO recruitment report, supported a landlord‑tenant reform resolution from Bradford West Gwillimbury, and approved the consent agenda and By‑law #2025‑25.

• Received CAO recruitment process report (motion carried)
• Supported Bradford West Gwillimbury landlord‑tenant reform resolution and forwarded it to MPP and MP (motion carried)
• Approved consent agenda items (motion carried)
• Received budgetary estimates and instructed staff to schedule public budget meeting for April 9, 2025 (motion carried)
• Received report on Talbot Park & South Dunwich Hall grass cutting and declined to contract out maintenance (motion carried)
• Passed By‑law #2025‑25 to confirm council proceedings (motion carried)
• Adjourned the meeting at 6:00 p.m. (motion carried)

Economic Development Committee

The Economic Development Committee is meeting to discuss routine updates including finances, a newsletter, and events such as the Dutton Farmers Market and Cultivate Success Event. The agenda also includes review of the Community Improvement Plan and sub-committee reports, notably the Silhouette Project with attachments. No votes or binding decisions are listed.

• Approval of the January 27, 2025 meeting minutes
• Finances Update
• Dutton Farmers Market discussion
• Community Improvement Plan review
• Silhouette Project phase 1 with attached documents

Council Meeting

The Council is discussing a proposed Interim Control By-law to pause new development. The meeting also includes reviews of the 2025 draft budget, user fee updates, and several drain final assessments.

• Proposed Interim Control By-law to pause new development regarding wastewater capacity
• Agreement for IT Services with Zouling Technologies
• Requests to remove 12953 Iona Road and 269 Shackleton Street from the Municipal Heritage Register
• 2025 User Fee Update and 2025 Draft Budget
• Final assessments for Leitch-McCann, Lucas, Alan McCallum, Gordon Little, Donald Lumley, and Gilroy drains

Cultural Heritage Committee

The Cultural Heritage Committee decided to remove two properties from the Heritage Register to allow for demolition. The body also initiated the designation process for Town Hall and discussed plans for a downtown walking tour.

• Removed 269 Shackleton Street from the Heritage Register with a recommendation to salvage items of heritage value
• Removed 12953 Iona Road from the Heritage Register
• Approved the Notice of Intent to Designate 199 Currie Road (Town Hall)
• Elected Henry Dryfhout as chairperson
• Directed the Archival/Records & Clerk's Assistant to revamp the Culture and Heritage website page

Council Meeting

The Municipality of Dutton/Dunwich will review tender results for drainage projects and a zoning by-law amendment. Council will also discuss municipal grant requests and a series of updated workplace and patron policies.

• Zoning By-law Amendment ZBA 01/25 for 28660 Talbot Line (Peter Littlejohn)
• Tender results for David Carroll Drain and David Carroll Drain No. 3
• Proposed By-law 2025-12 to appoint J. Blackmore as Acting Treasurer
• Review of 2025 Municipal Grant Requests
• Quotes for grass cutting at Cowal Park and cemeteries

Council Meeting

The Municipality of Dutton/Dunwich Council will meet to discuss a new user fees by-law and a planning services agreement. The agenda also includes a flow rate study by Dillon Consulting Ltd. and various monthly staff reports.

• Proposed 2025-10 User Fees By-law
• Dillon Consulting Ltd. Flow Rate Study
• Draft Planning Services Agreement
• Dutton Dunwich Cultural Heritage Committee member appointments
• Correspondence regarding proposed U.S. tariffs on Canadian goods

Special Council Meeting

The Municipality of Dutton/Dunwich will hold a special council meeting to address administrative recruitment and a press release request. The body will also consider a by-law to confirm proceedings.

• Medical Centre press release request
• CAO/Treasurer recruitment
• Proposed By-law 2025-09 Confirm Proceedings

Cultural Heritage Committee

The agenda for this meeting is only procedural boilerplate with no specific decisions, discussions, or public hearings listed. No items requiring action or input are included.

Council Meeting

Council will propose and discuss 2025 water and wastewater user fees, review lease agreements for medical centre practitioners, and receive a presentation on Elgin County centralized planning services. The agenda also includes correspondence on child welfare funding and Bill 242, as well as various consent items and staff reports.

• 2025 user fees for water and wastewater
• Temporary borrowing by-law 2025-05
• Medical centre agreements with Dr. Kamar and Dr. Sharman
• Letter of support for sustainable funding for Children's Aid Society
• Resolution supporting Bill 242 (Safer Municipalities Act)

Economic Development Committee

The Economic Development Committee will meet to discuss financial updates and the Community Enhancement Plan. The agenda includes reports from Elgin County and the Elgin Business Resource Centre.

• Finances update
• Dutton Farmers Market events
• Community Enhancement Plan
• Sub-committee updates on Culture and Tourism, Flags, Business Attraction and Promotion, and the Silhouette Project

Council Meeting

The Municipality of Dutton/Dunwich Council will discuss planning applications, including a zoning by-law amendment and a part lot control exemption. The meeting also includes a Court of Revision for drainage matters and a review of alternative voting methods for the 2026 municipal election.

• Zoning By-law Amendment ZBA 08/24 for 27685 Marsh Line
• Part Lot Control Exemption (PLC 01 25) for Brokenshire Farms Subdivision (137 A and 137 B Harvest Lane)
• Site Plan Control Application for 11342 Currie Road regarding wastewater capacity
• Third reading of By-laws 2024-54 and 2024-55 for David Carroll Drain and David Carroll Drain 3
• Discussion on alternative voting methods for the 2026 Municipal Election

Court of Revision

The Court of Revision is meeting to discuss reports regarding the David Carroll Drain and David Carroll Drain No. 3. The body will also consider the adoption of minutes from the November 22, 2023 meeting.

• Review of David Carroll Drain report (223164)
• Review of David Carroll Drain No. 3 report (223312)
• Adoption of November 22, 2023 meeting minutes

Special Council Meeting

This special meeting is largely procedural, including opening declarations and a bylaw to confirm proceedings. The only substantive item is a closed session under the Municipal Act for labour relations or employee negotiations related to succession planning and organizational review.

• Closed session for succession planning and organizational review under s.239(2)(d) of the Municipal Act
• By-law 2025-01 to confirm proceedings

Cultural Heritage Committee

The agenda for the January 7, 2025 meeting of the Municipality of Dutton/Dunwich Cultural Heritage Committee contains only procedural boilerplate from the eSCRIBE software platform. No concrete decisions, proposals, or discussions are listed.