Elgin County public meetings in 2024
34 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Terrace Lodge Redevelopment Fundraising Committee
The Terrace Lodge Redevelopment Fundraising Committee is meeting to review financial updates and plan the final campaign report for January 2025. The body is considering the details of a donor recognition event scheduled for May 2025 and the governance of funds for purchases.
- Discussion of a Donor Recognition Event in May 2025
- Proposal for permanent plaques for donations of $10,000+
- Review of 2024 tax receipts and donor thank you cards
- Consideration of governance of funds and decision-making on purchases
- Planning for a final report in January 2025 including total funds raised
Regular Council Meeting
Elgin County Council will meet to adopt emergency management bylaws, approve the West Elgin Official Plan, and consider various committee reports and by-law amendments.
- Approval of West Elgin Official Plan
- Emergency Management Bylaw and Plan Update
- By-Law No. 24-45 Fees and Charges By-Law Amendment
- By-Law No. 24-44 To Appoint ADR Chambers Inc
- Village of Fingal Reconstruction Contract Award
Land Division Committee
The agenda contains no listed items. No decisions or discussions are recorded.
Warden's Election
The Elgin County Council will hold its annual Warden's Election on December 10, 2024. Candidates will speak in alphabetical order and the council will proceed with the election by ballot or resolution. The meeting will also include the signing of the Declaration of Office, a gowning ceremony, a presentation by the past Warden, and a possible resolution to destroy the ballots.
- Election of Warden – candidates speak and a ballot or resolution will select the Warden
- Administration and signing of the Declaration of Office
- Gowning ceremony for the new Warden
- Presentation by past Warden (Chain of Office, Lord Elgin Watch, Gavel)
- Resolution to destroy the ballots (if required)
Land Division Committee
The Elgin County Land Division Committee will consider three consent applications for land division: E 87‑24 from Claire Burks (50275 Wilson Line, Township of Malahide), E 89‑24 from David Roe (49888 Nova Scotia Line, Township of Malahide), and E 90‑24 from James Murray (27685 Marsh Line, Municipality of Dutton Dunwich). The agenda also includes routine items such as call to order, minutes, correspondence, and setting the date for the next meeting.
- Consent Application E 87‑24 – Claire Burks, 50275 Wilson Line, Township of Malahide
- Consent Application E 89‑24 – David Roe, 49888 Nova Scotia Line, Township of Malahide
- Consent Application E 90‑24 – James Murray, 27685 Marsh Line, Municipality of Dutton Dunwich
Regular Council Meeting
Elgin County Council will consider an amendment to the County Planning Application Fees. The council will also review the Draft Plan of Subdivision 34T‑WE2301 on Queen’s Line in West Elgin and the Official Plan Amendment No. 38 for Snow Street in Bayham. A procedural by‑law amendment (By‑Law No. 24‑40) to set the inaugural meeting and election of the Warden will be considered, along with the General Insurance and Risk Management Services Program for 2025.
- County Planning Application Fees Amendment (attachment: County Planning application fees amendment.pdf)
- Draft Plan of Subdivision 34T‑WE2301, Lot 30, Queen’s Line, West Elgin (attachments: plan PDF and maps)
- Municipality of Bayham Official Plan Amendment No. 38 for part of Snow Street (attachments: OPA report and maps)
- By‑Law No. 24‑40 Procedural By‑Law Amendment – inaugural meeting and election of Warden (attachment: Procedural By‑Law Wardens Election Amendment - By‑Law 24‑40.pdf)
- General Insurance and Risk Management Services Program for 2025 (attachments: program report and premium comparison)
Finance Committee
The Finance Committee meeting on November 20, 2024 will address routine items such as call to order, agenda approval, and adoption of minutes. A report will be given by the Director of Financial Services/Treasurer about the 2025 Budget Open House. The committee will also consider other business, correspondence, and a motion to rise and report before adjourning.
- Report/briefing – Director of Financial Services/Treasurer: 2025 Budget Open House
Regular Council Meeting
Elgin County Council will meet to discuss infrastructure projects, including a bridge rehabilitation contract and a software feasibility study. The body will also review the 2025 meeting schedule and updates to Warden election procedures.
- Mapleton Bridge Rehabilitation (Tender No. 2024-T34) contract award
- Asset and Work Order Management Software System feasibility study
- Elgin County Fire Radio Communications System presentation
- Updates to Warden’s Election Procedures (By-Law 24- NL)
- Whites Station Lease (closed meeting item)
Homes Committee of Management
The Elgin County Homes Committee of Management will meet to approve minutes from August and review long-term care operational updates for the period of July 1 to September 30, 2024.
- Approval of August 2024 meeting minutes
- Review of Long-Term Care Director's Update
- Review of Long-Term Care Operational Report
Special Council Meeting
Elgin County Council will hold a Special Council Meeting to discuss strategic planning and review committee recommendations. The meeting will not be livestreamed.
- Strategic planning session with 2WA Consulting
- Committee of the Whole recommendations
- By-Law No. 24-38 confirmation
- Public presentations and delegations
- Closed meeting items
Land Division Committee
The agenda for the Elgin County Land Division Committee on 2024-10-23 contains no listed items. The document appears to be procedural boilerplate with no decisions or discussions recorded.
Joint Accessibility Advisory Committee
The Elgin/Central Elgin Joint Accessibility Advisory Committee will meet to review the 2024 Annual Accessibility Report and consider applications for new committee members. The public can watch the meeting via a provided link.
- Manager of Human Resources to present 2024 Annual Accessibility Report
- Consideration of new member applications for the committee
- Meeting held in Council Chambers at 450 Sunset Drive, St. Thomas
Regular Council Meeting
Elgin County Council will consider confirming By-Law No. 24‑37. The meeting also includes reports on the Warden’s activity, finance committee terms of reference, and a 2023 investment summary. Staff will present updates to the Procedural By‑Law (19‑41) and discuss a petition from Good Roads about an Ontario Rural Road Safety Program. Provincial funding for outdoor spaces in the county will be reviewed.
- By‑Law No. 24‑37 Confirmation
- Letter from Good Roads requesting support for an Ontario Rural Road Safety Program
- Provincial Funding for Outdoor Spaces in Elgin County
- Recommended updates to the Procedural By‑Law (19‑41)
- Updated Finance Committee Terms of Reference
Growth Planning Steering Committee
The Growth Planning Steering Committee will approve its agenda, adopt minutes from the previous meeting, and disclose any pecuniary interests. It will consider delegations, receive reports and other business, and review the closed meeting minutes from August 8, 2024. The committee will also move to rise and report and set the date for its next meeting.
- Approval of the agenda
- Adoption of minutes
- Disclosure of pecuniary interest
- Review of closed meeting minutes – August 8, 2024
- Motion to rise and report
Finance Committee
The Elgin County Finance Committee meeting on October 8, 2024 will handle standard agenda items such as call to order, approval of agenda, and adoption of minutes. It will receive reports on the committee's terms of reference and a discussion of budget public open houses. The committee will also consider any other business, correspondence, and closed‑meeting items before adjourning.
- Report – Chief Administrative Officer/Clerk – Finance Committee Terms of Reference
- Report – Chief Administrative Officer/Clerk – Budget Public Open Houses Discussion
- Closed Meeting Items
Regular Council Meeting
Council will consider contract awards for road and culvert work and review the 2023 year-end financial statements. The meeting also includes a discussion on a new county website and a planning amendment for the Municipality of Bayham.
- Contract award for Glen Erie Line Slope Rehabilitations
- Contract award for Calton Line Culvert Replacement (Tender No. 2024-T28)
- Municipality of Bayham Official Plan Amendment No. 37 for 55942 Maple Grove Line
- Review of 2023 Year End and Financial Statement Review
- Extension of agreement for Integrity Commissioner and Closed Meeting Investigator Services
Special Council Meeting
The Elgin County Council special meeting on Oct 2, 2024 will review and vote on the confirmation of By‑Law No. 24‑35. Staff will present input on the Elgin County Strategic Plan, covering mission, vision, values and strategy. The meeting also includes standard items such as petitions, a Committee of the Whole, and notices of motion.
- Confirmation of By‑Law No. 24‑35
- Presentation of Elgin County Strategic Plan staff input (Mission, Vision, Values, Strategy)
- Presentation of petitions, presentations and delegations
- Committee of the Whole discussion
- Notice of Motion and matters of urgency
Regular Council Meeting
Elgin County Council will consider confirming By‑Law No. 24‑34. The meeting includes reports on ambulance vehicle replacements for 2025‑2026, proposed modifications to the Provincial Planning Statement, and participation in the REDI pilot program. Presentations from economic development, emergency management, and policing officials are also on the agenda.
- By‑Law No. 24‑34 Confirmation
- Ambulance Vehicle Replacements for 2025 and 2026 – Sole Source
- Proposed Provincial Planning Statement Official Plan Modifications
- Participation in the Regional Economic Development through Immigration (REDI) Pilot
- Community Safety and Policing Act – OPP Detachment Board Transition
Regular Council Meeting
Council will review reports on library performance and potential expansions in Rodney and West Lorne. The meeting includes discussions on centralized planning services, a new tourism wayfinding strategy, and a grant and sponsorship policy.
- Rodney Library relocation support and West Lorne Library expansion opportunity
- Elgin County Centralized Planning Services report
- Tourism Wayfinding Strategy and Elgin Wayfinding Policy
- Grant and Sponsorship Policy review
- By-Law No. 24-32 for the appointment of Land Division Secretary
Terrace Lodge Redevelopment Steering Committee
The Terrace Lodge Redevelopment Steering Committee will receive briefings on the latest construction cost figures, the August 2024 project progress including family‑suite HVAC work, and Phase 3 kitchen servery cooling. A motion to rise and report will be considered, and closed‑meeting minutes from June 25, 2024 will be reviewed. No formal approvals or policy changes are listed on the agenda.
- Construction Costs Update – August 20, 2024
- August 2024 Project Update and Family Suite HVAC
- Phase 3 Kitchen Servery Cooling
- Motion to Rise and Report
- Closed Meeting Minutes – June 25, 2024
Regular Council Meeting
Elgin County Council will consider and vote on the confirmation of By‑Law No. 24‑31. The meeting also includes presentations and reports on economic development, housing services, transportation planning, and procurement activities. Items for information and public comments are listed, and the council will address any motions or urgent matters raised by members.
- By‑Law No. 24‑31 Confirmation (attachment: confirmation.pdf)
- Terrace Lodge Pool licence agreement with YWCA (attachments: Homes - Terrace Lodge Pool Agreement.pdf; Licence Agreement - YWCA and Terrace Lodge Final.pdf)
- Transportation Master Plan – Project Resumption (attachment: Transportation Master Plan - Project Resumption.pdf)
- 2024 Business Retention and Expansion Program – Final Report and Action Plan (attachments: 2023-2024 Business Retention and Expansion Program - Final Report and Action Plan.pdf; BR and E Final Report.pdf)
- Procurement Activity Report Q2 (April 1 – June 30 2024) (attachment: Procurement Activity Report Q2 - April 1, 2024 to June 30, 2024.pdf)
Homes Committee of Management
The Homes Committee of Management will receive a Director’s Update and an Operational Report covering long‑term care from April 1 to June 30, 2024. Attachments include a pre‑occupancy inspection report for Terrace Lodge, a Ministry of Labour compliance notice for Elgin Manor, and a description of the Terrace Lodge art‑therapy project for 2024. No decisions are listed; the meeting is primarily for briefing and discussion.
- Long‑Term Care Director’s Update (April 1‑June 30, 2024)
- Long‑Term Care Operational Report (April 1‑June 30, 2024)
- Terrace Lodge Pre‑Occupancy Inspection Report (April 2024)
- Elgin Manor Ministry of Labour Notice of Compliance (April 2024)
- Terrace Lodge Art Therapy Project 2024
Growth Planning Steering Committee
The committee will approve the agenda, adopt the July 18, 2024 meeting minutes, and handle standard disclosures and delegations. It will review closed‑meeting minutes from July 18, 2024 and discuss a verbal item on Sunset Provincial Lands. The meeting also includes a motion to rise and report, sets the date for the next meeting, and then adjourns.
- Adoption of July 18, 2024 meeting minutes
- Review of closed‑meeting minutes (July 18, 2024)
- Sunset Provincial Lands (verbal discussion)
- Motion to rise and report
- Setting date for next meeting
Regular Council Meeting
Elgin County Council will discuss a resolution from the Municipality of Bayham proposing additional on‑street No Parking Zones. The meeting also includes reports on the East Road (CR 23) pedestrian crossing, the Calton Line (CR 45) culvert replacement, and updates to the County’s Growth Reserve Policy. Several correspondence items, such as Central Elgin’s request to explore a work‑order management software purchase, will be reviewed.
- Resolution from Bayham on additional on‑street No Parking Zones
- Correspondence from Central Elgin to explore purchase of asset and work‑order management software
- Director of Engineering Services – East Road (CR 23) Pedestrian Crossing report
- Director of Engineering Services – Calton Line (CR 45) Culvert Replacement report
- Director of Financial Services – County of Elgin Growth Reserve Policy update
Terrace Lodge Redevelopment Fundraising Committee
The Terrace Lodge Redevelopment Fundraising Committee will receive a financial update from the Director of Financial Services. Members will review and discuss fundraising strategies, including a charity bowling tournament and other initiatives. A donor outreach update will also be presented, and a motion to rise and report will be considered.
- Fundraising Financial Update (Director of Financial Services/Treasurer)
- Charity Bowling Tournament proposal
- Discussion of other fundraising strategies
- Donor Outreach Update
- Motion to Rise and Report
Growth Planning Steering Committee
The Growth Planning Steering Committee will conduct its regular procedural business, including call to order, agenda approval, adoption of minutes, disclosures, delegations, reports, other business, and correspondence. A closed portion of the meeting will address Sunset Provincial Lands verbally. The meeting will not be livestreamed; minutes will be posted on the county website.
- Call to Order
- Approval of the Agenda
- Adoption of Minutes (May 7 and May 10 2024)
- Closed meeting discussion of Sunset Provincial Lands (verbal)
- Motion to Rise and Report
Regular Council Meeting
The Elgin County Council will meet to confirm By-Law No. 24-29 and adopt minutes from the June 25, 2024 meeting. Michael Howes of 2WA Consulting is scheduled to provide information regarding strategic planning during a closed session.
- Confirmation of By-Law No. 24-29
- Strategic planning presentation by Michael Howes (2WA Consulting)
- Adoption of June 25, 2024 meeting minutes
Joint Accessibility Advisory Committee
The committee will review updates to its Terms of Reference and receive a report on AccessAbility Open House feedback. Members will also hear about the completion of the Administration Building elevator project and member recruitment.
- Updates to JAAC Terms of Reference
- Administration Building Elevator Project Completion report
- AccessAbility Open House Feedback Summary
- Introduction of Human Resources Manager
- Member recruitment discussion
Regular Council Meeting
The meeting includes discussions on the Corporate Asset Management Plan Phase 2 and updates to appointment by-laws. Council will consider a resolution from the Municipality of Dutton Dunwich regarding sidewalks on Currie Road and Pioneer Line. Proposed by-laws include 2024 fees and charges and a Canada Community Building Fund transfer agreement.
- Sidewalk requests for Currie Road and Pioneer Line
- Approval of 2024 Fees and Charges (By-law 24-26)
- Corporate Asset Management Plan – Phase 2 report
- Canada Community Building Fund Transfer Agreement (By-law 24-27)
- Appointment of Deputy Clerk (By-law 24-23)
🗳️ How they voted — 1 divided vote
Terrace Lodge Redevelopment Steering Committee
The committee will review a June 2024 project update regarding the Terrace Lodge redevelopment, including humidity concerns in the home kitchen. Members will also receive an update on construction costs. A closed meeting is scheduled to discuss a legal matter related to a construction issue.
- June 2024 project update including humidity concerns and servery drain updates
- Construction costs update
- Closed meeting regarding construction issue LS 24-9
Homes Committee of Management
The committee will review the Long-Term Care Director’s Update covering January 1 to March 31, 2024. The agenda also includes a review of Policy and Procedure Manuals and a Long Term Care Operational Report.
- Long-Term Care Director’s Update (January 1 – March 31, 2024)
- Review and revision of Policy and Procedure Manuals
- Long Term Care Operational Report
Terrace Lodge Redevelopment Fundraising Committee
The committee will review financial updates regarding fundraising efforts. Discussions include the date, details, and communication strategy for a charity bowling tournament. A closed session is also scheduled to discuss donor outreach.
- Fundraising financial update from the Director of Financial Services/Treasurer
- Charity Bowling Tournament planning (date, details, and communication strategy)
- Closed meeting item regarding donor outreach update
Finance Committee
The committee will receive verbal briefings on several administrative matters. These include reviews of the Budget Committee Terms of Reference, public engagement, a proposed budget survey, and the Finance Department status.
- Budget Committee Terms of Reference briefing
- Public Engagement Review briefing
- Proposed Budget Survey Review briefing
- Finance Department Status Review briefing
Regular Council Meeting
The Elgin County Council will review planning exemptions for the Compass Trail Phase 3 and Kokomo Beach Club condominium projects. The agenda also includes discussing speed management options for Plank Road in Vienna. Additionally, council will consider a new municipal flag protocol and proclamation policy.
- Condominium exemption for Compass Trail Phase 3
- Condominium exemption for Kokomo Beach Club (100 The Promenade)
- Speed management options for Plank Road (Vienna)
- Approval of Elgin County Museum Collections Management Policy
- Municipal Flag Protocol and Proclamation Policy