Elgin County, ON

Committee of the Whole Meeting

The agenda text contains only procedural boilerplate and no substantive items. This meeting appears to be administrative only.

County Council Meeting

This is a procedural agenda for the Elgin County Council meeting. The document lists meeting details and categories but does not contain specific agenda items, resolutions, or reports to be discussed.

Committee of the Whole Meeting

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County Council Meeting

The meeting agenda for Elgin County Council on 2026-09-22 shows no substantive items for discussion or decision. It appears to be only procedural content from the eSCRIBE system.

Committee of the Whole Meeting

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County Council Meeting

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Committee of the Whole Meeting

This agenda consists solely of procedural boilerplate; no specific decisions or discussions are listed.

• No substantive items

County Council Meeting

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County Council Meeting

The agenda for this meeting contains only procedural boilerplate and no actionable items, reports, or public hearings. No decisions or discussions are scheduled.

• Agenda contains only structural placeholders; no items listed

Inaugural Meeting and Annual Warden's Election

The agenda lists only the meeting details and video player for the inaugural meeting and annual Warden's election. No specific agenda items, motions, or voting results are provided in the text.

Committee of the Whole Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussion items are listed.

County Council Meeting

The agenda for the Elgin County Council meeting on December 10, 2026, is currently listed as procedural boilerplate with no specific items or decisions attached.

County Council Meeting

This meeting agenda contains only technical boilerplate and no specific items for discussion or decision. The text is composed of embedded content and software placeholders rather than actual agenda topics.

Homes Committee of Management

The Homes Committee of Management is meeting to review the Director of Homes and Seniors Services' second-quarter report on housing. The agenda includes routine items like approving minutes and disclosing interests, with no other substantive decisions listed.

• Second Quarter Homes Review report
• Adoption of June 9, 2026 meeting minutes

Committee of the Whole Meeting

The agenda contains only procedural boilerplate and no specific items for discussion or decision. This meeting appears to be administrative in nature.

Land Division Committee

The agenda for the Elgin County Land Division Committee meeting of July 22, 2026, contains only procedural boilerplate and no specific items for decision or discussion. No rezonings, contracts, or public hearings are listed.

Committee of the Whole Meeting

This meeting agenda consists only of procedural boilerplate with no actionable items. No decisions or discussions are scheduled.

Council approved an Official Plan Amendment permitting a site-specific large-scale agri-tourism use on an 11-hectare portion of the Clovermead Adventure Farm lands on Imperial Road in Malahide. Council also approved a Central Elgin Official Plan Amendment and draft plan of subdivision for a development on East Road, and awarded a $419,000 engineering contract for the Port Burwell Bridge Rehabilitation. A decision on the Land Division Committee's future was deferred to the next term of Council.

• Approved OPA 01-26 for agri-tourism use on 11 hectares at 11302/11460 Imperial Road, Malahide
• Approved Central Elgin OPA 02/26 and draft plan of subdivision 34T-CE2502 (0 East Road)
• Awarded $419,000 engineering contract for Port Burwell Bridge Rehabilitation to Doug Dixon & Associates Inc.
• Directed staff to bring forward an updated grant program at the next meeting
• Deferred decision on repealing By-Law 2162 (Land Division Committee) to next term of Council

County Council Meeting

This meeting agenda contains only procedural boilerplate and no specific items for discussion or decision. The agenda appears to be empty of concrete business such as reports, bylaws, or public hearings.

Elgin County Council awarded the site works contract for the Fire Training Structure to 291 Construction Ltd. for $151,435.12 (exclusive of HST), approved additional funding for the project, and authorized the Warden and CAO to sign the agreement. Council also approved co-hosting the Great Lakes Drowning Prevention Symposium, entering into a memorandum of understanding with the Town of Aylmer for a mural on the John Street Bridge, and a flag raising for Harvest Season Road Safety Week. All other reports and correspondence were received and filed, and the meeting moved into closed session to discuss three items, including a public health facility proposal.

• Awarded contract to 291 Construction Ltd. for Fire Training Structure site works at $151,435.12 (excl. HST)
• Approved additional funding for site preparation works as noted in report
• Authorized Warden and CAO to sign the agreement with 291 Construction Ltd.
• Approved co-hosting the Great Lakes Drowning Prevention Symposium with the Rip Current Information Project
• Approved entering into a Memorandum of Understanding with the Town of Aylmer for the John Street Bridge mural
• Approved flag raising and proclamation for Harvest Season Road Safety Week on September 15, 2026
• Adopted closed meeting minutes from June 23, 2026
• Directed staff to proceed on Finance Department Future Readiness Review and Southwestern Public Health Facility Proposal

Land Division Committee

The Elgin County Land Division Committee will meet to review several consent applications for land division and consider a request to defer one application to a future meeting. The agenda also includes the adoption of previous meeting minutes and general correspondence.

• Deferral request for Consent Application E 42-26 at 6250 Quaker Road
• Consent Application E 32-26 for Ana & Marshall Smith at 6012 Sunset Road
• Consent Application E 41-26 for Jacob Williams at 4437 County Road 55
• Consent Application E 43-26 for Daniel Whittal at 0 Beattie Line
• Adoption of minutes from the May 26 Land Division Committee meeting

Elgin County Public Meeting

This is a procedural public meeting where the county will review a proposed Official Plan Amendment for the Clovermead area, including staff reports and public comments.

• Clovermead Official Plan Amendment report
• Appendix A - Malahide Official Plan
• Appendix B - Malahide Official Plan
• Appendix C - Location Map
• Appendix D - Clovermead Site Plan

The council accepted the Policy Planner’s report on Official Plan Amendment OPA 01-26 for the Clovermead Adventure Farm lands at 11302 and 11460 Imperial Road in the Township of Malahide. The motion, moved by Councillor Noble and seconded by Deputy Warden Jones, was carried. No other substantive matters were decided, and the meeting adjourned at 9:52 a.m.

• Received and filed Clovermead Official Plan Amendment report (motion carried)
• Adjourned meeting at 9:52 a.m. (motion carried)

County Council Meeting

Council will vote on recommendations from the Committee of the Whole and consider updates to provincial planning policies. The meeting includes the review of the 2025 audited financial statements and the adoption of a new procedural by-law.

• Amendments to Draft Plan of Subdivision 34T-SO2502
• Amendments to Draft Plan of Subdivision 34T-SO2503
• 2025 Audited Financial Statements and 2026 Annual Report
• Procedural By-Law No. 26-27
• Closed session discussions on bargaining mandates and home staffing

The council adopted the meeting agenda and minutes, and adopted recommendations from the June 9 Committee of the Whole. It granted draft plan approvals for Subdivision 34T‑SO2502 at 9210 Union Road and Subdivision 34T‑SO2503 at 10141 Talbotville Gore Road in the Township of Southwold, directing staff to issue notice subject to final approval. The council also approved the 2025 audited financial statements and annual report, received several reports for filing, passed procedural by‑laws, approved a flag‑raising request, and concluded with closed‑meeting actions.

• Adopted agenda as presented
• Adopted minutes of June 9, 2026 meeting
• Adopted Committee of the Whole recommendations (items CW26‑60 and CW26‑63)
• Granted draft plan approval for Subdivision 34T‑SO2502 (9210 Union Road)
• Granted draft plan approval for Subdivision 34T‑SO2503 (10141 Talbotville Gore Road)
• Approved 2025 audited financial statements and annual report
• Received and filed Tree Commissioner/Weed Inspector quarterly report
• Passed By‑Law No. 26‑27 (procedural) and By‑Law No. 26‑28 (confirmation)

Committee of the Whole Meeting

The Committee of the Whole will discuss and consider a proposed official plan amendment to rezone lands for hospital expansion. They will also review a non-union job evaluation and market comparator study, and consider the transfer of county assets with associated funding. The meeting begins with approval of the agenda and minutes from the previous meeting.

• PLN 26-10: Hospital Expansion Lands Official Plan Amendment (CE OPA-01-26)
• PAC 26-04: Non-Union Job Evaluation and Market Comparators study
• ENG 26-16: County Asset Transfers with funding schedule and LMP meeting summaries
• Adoption of minutes from Committee of the Whole meeting on June 9, 2026
• Disclosure of pecuniary interests by council members

The council approved Official Plan Amendment No. CE OPA-01-26 to guide redevelopment of the former St. Thomas Psychiatric Hospital lands. It also approved a list of comparators for a non‑union job evaluation market review and authorized road and bridge asset transfers with funding through 2030. The meeting agenda and June 9 2026 minutes were adopted, and the council adjourned until July 14 2026.

• Approved Official Plan Amendment No. CE OPA-01-26 for former hospital lands
• Approved list of comparators for non‑union job evaluation and market review
• Approved proceeding with road and bridge asset transfers per Transportation Master Plan, to be completed by Jan 31 2027
• Approved funding for receiving municipalities for asset transfers from 2027‑2030
• Approved continuation of current Road Maintenance Agreement allocations until Dec 31 2027
• Approved agenda for the June 23 2026 meeting
• Adopted minutes of the June 9 2026 meeting
• Adjourned meeting to reconvene July 14 2026

County Council Meeting

Elgin County Council will receive Q1 2026 financial reports, an operational update from Medavie EMS, and consider a speed limit by-law amendment for Copenhagen, Dutton, and New Glasgow roads. They will also discuss several resolutions from other municipalities on topics like FIPPA compliance, vacant storefront tax, heritage property insurance, and OPP billing. Closed session items include land acquisition and procurement legal advice.

• By-law 26-25 to amend speed limits on Copenhagen, Dutton, and New Glasgow roads
• FIN 26-04 & 26-05: 2025 annual investment report and year-end financial summary
• FIN 26-06: Q1 2026 review with departmental balanced scorecards
• ADM 26-19: Medavie EMS Elgin Ontario operational overview and call volume update
• Closed session on Whites Station land update and procurement by-law exception

Council approved the agenda, previous minutes, and committee recommendations. They received and filed financial reports for 2025 and Q1 2026, along with an EMS operational update. Council supported a resolution from Prince Edward County to reinstate FIPPA compliance requirements. In closed session, they permitted AECOM to respond to procurement processes and adopted closed meeting minutes.

• Approved agenda and previous minutes (unanimous)
• Adopted Committee of the Whole recommendations CW26-52 to CW26-56 (unanimous)
• Received and filed 2025 investment annual report, year-end financial summary, and Q1 2026 review (unanimous)
• Received and filed EMS operational overview and call volume update (unanimous)
• Supported resolution calling on Province to reinstate FIPPA compliance requirements (unanimous)
• Passed By-Law 26-25 amending speed limits (unanimous)
• In closed session, permitted AECOM to respond to procurement processes (unanimous)
• Adopted closed meeting minutes from May 26, 2026 (unanimous)

Homes Committee of Management

The Homes Committee of Management will elect a chair and vice chair, then consider the First Quarter Homes Review report from the Director of Homes and Seniors Services. Attached are annual quality improvement reports for Bobier Villa, Elgin Manor, and Terrace Lodge. The meeting also includes adoption of minutes, disclosures, and a closed session.

• Election of Chair and Vice Chair
• First Quarter Homes Review report
• Bobier Villa 2025-2026 CQI Initiative Annual Report
• Elgin Manor 2025-2026 CQI Initiative Annual Report
• Terrace Lodge 2025-2026 CQI Initiative Annual Report

Committee of the Whole Meeting

The Committee of the Whole will review draft plans for two residential subdivisions and an update to the regional age-friendly strategy. The council will also consider updates to the county's procedural by-law.

• Draft Plan of Subdivision for 9210 Union Road (Township of Southwold)
• Draft Plan of Subdivision for 10141 Talbotville Gore Road (Township of Southwold)
• 2026 Update to the Elgin St. Thomas Age Friendly Strategy
• Proposed updates to the Elgin County Procedural By-Law

Council approved draft plans for two subdivisions: one at 9210 Union Road and another at 10141 Talbotville Gore Road, both in Southwold. The plans will proceed subject to final conditions under the Planning Act. Additionally, council received the Elgin St. Thomas Age Friendly Strategy update and referred an annual $2,000 contribution for the committee to 2027 budget talks. Minor updates to the county’s Procedural By-Law were also approved.

• Approved draft plan of subdivision 34T-SO2502 at 9210 Union Road (Southwold)
• Approved draft plan of subdivision 34T-SO2503 at 10141 Talbotville Gore Road (Southwold)
• Received and filed Elgin St. Thomas Age Friendly Strategy 2026 Update
• Affirmed commitment to age-friendly community status
• Referred annual $2,000 contribution to Age Friendly Committee to 2027 budget
• Approved updates to Elgin County Procedural By-law

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee will review two road construction tenders (Putnam Road Reconstruction and Seventh Ave./Belmont Road intersection improvements) for accessibility features. Verbal updates on Accessibility Week, the Multi-Year Accessibility Plan, and the Advisory Committee Forum are also scheduled.

• Review of Putnam Road Reconstruction (Avon) Tender 2026-T21 for accessibility
• Review of Seventh Ave. and Belmont Road Intersection Improvements Tender 2026-T15
• Verbal update on Accessibility Week recognition
• Verbal update on Multi-Year Accessibility Plan
• Verbal update on Accessibility Advisory Committee Forum

Land Division Committee

This meeting agenda consists solely of technical and procedural elements, with no substantive items for discussion or decision. The Land Division Committee is scheduled to meet, but no specific applications or motions are listed.

County Council Meeting

Council will consider awarding contracts for two road projects: Belmont Road and Seventh Avenue intersection improvements, and Putnam Road reconstruction. They will also discuss a resolution to preserve the former St. Thomas Psychiatric Hospital entrance building, and a request for a Pride flag raising.

• Contract award for Belmont Road (CR 74) and Seventh Avenue intersection improvements and signalization (Tender 2026-T15)
• Contract award for Putnam Road (CR 47) reconstruction near Avon (Tender 2026-T21)
• Resolution from Municipality of Central Elgin to preserve the Front Entrance Building at former St. Thomas Psychiatric Hospital
• Request from Elgin County Pride for flag raising and proclamation on June 9, 2026
• Closed session items: lease renewal for Elgin Federation of Agriculture, land ambulance contract, IT department negotiations

Council approved two major road contracts: $799,738 for Putnam Road reconstruction and $463,092 for Belmont Road intersection improvements. It also approved a process for sharing information equally with election candidates and a Pride Month flag raising. Several items were discussed in closed session with staff directed to proceed.

• Approved $799,738 Putnam Road reconstruction contract to Gedco Excavating Ltd. (carried)
• Approved $463,092 Belmont Road intersection improvements contract to KWS Electrical Services (carried)
• Approved process for equal distribution of information to election candidates (carried)
• Approved Pride Month flag raising and proclamation on June 9, 2026 (carried)
• Adopted minutes of May 12, 2026 meeting (carried)
• Received and filed correspondence items (carried)
• Closed session: adopted closed meeting minutes; staff directed on lease renewal, ambulance contract, IT dept., and personnel matter (carried)
• Passed By-Law No. 26-24 confirming proceedings (carried)

Committee of the Whole Meeting

The Committee of the Whole will discuss and potentially approve the Municipality of Bayham's new Official Plan, which guides land use and development. They will also debate reducing speed limits in New Glasgow, Copenhagen, and Dutton. Other agenda items include a new strategic plan for the Elgin County Museum, an easement assignment for the Elgin Manor wastewater treatment plant, and awarding a contract for IT managed services.

• Approval of the Municipality of Bayham Official Plan
• Reduced speed zones in New Glasgow, Copenhagen, and Dutton
• Elgin County Museum Strategic Plan 2026-2030
• Elgin Manor WWTP Easement Assignment
• Contract award for IT Managed Services Provider (RFP 2026-P04)

Council approved a three-year, $486,033 per year managed IT services contract with Data Perceptions, with an option to extend for an additional three years. They also adopted the Elgin County Museum Strategic Plan 2026-2030 and approved the Municipality of Bayham Official Plan with modifications. Speed zone revisions on Talbot Line, Imperial Road, and Currie Road were approved, and an easement assignment for the Royal Oaks Senior Living Residence was authorized.

• Adopted Elgin County Museum Strategic Plan 2026-2030
• Approved Municipality of Bayham Official Plan (modified)
• Approved reduced speed zones in New Glasgow, Copenhagen, Dutton
• Authorized easement assignment for Royal Oaks lands
• Awarded IT managed services contract to Data Perceptions, 3 years, $486,033/year

Committee of the Whole Meeting

The Committee will discuss and potentially adopt a policy for library branch construction and an interest-free loan program. They will also review an enterprise risk management framework.

• Adoption of Library Branch Construction and Interest-Free Loan Policy
• Enterprise Risk Management Framework review

The Committee of the Whole approved an updated Library Branch Construction and Interest-Free Loan Policy, including one-time inflationary increases to loan amounts. An Enterprise Risk Management Framework was also adopted. Both motions passed without recorded opposition.

• Approved Library Branch Construction and Interest-Free Loan Policy (carried)
• Adopted Enterprise Risk Management Framework (carried)

County Council Meeting

Council will vote on appointing a new Chief Administrative Officer, a Clerk, and a Deputy Clerk. They will also consider awarding contracts for Eden and Calton bridge rehabilitations and a temporary extension of IT services. Multiple items will be discussed in closed session, including lease renewals and bargaining updates.

• By-law 26-20 to appoint a Chief Administrative Officer
• By-law 26-21 to appoint a Clerk and By-law 26-22 for Deputy Clerk
• Contract award for Eden (B53) and Calton (B47) bridge rehabilitations (Tender 2026-T14)
• Temporary extension of IT services via single source (FIN 26-02)
• Closed session: lease renewals for County Administration Building (ENG 26-11)

Council approved the $2,224,363.33 contract for Eden and Calton bridge rehabilitations. They also approved a temporary extension of IT services with MSP Corp, and authorized lease renewals for the County Administration Building. By-laws appointing a Chief Administrative Officer and a Clerk were passed.

• Approved Eden and Calton bridge rehab contract to Vandenberk Construction Inc. for $2,224,363.33 (unanimous)
• Approved temporary extension of IT services with MSP Corp single-source until Aug 31, 2026 (unanimous)
• Approved multiple lease agreements for County Administration Building (unanimous)
• Approved delegation requests to AMO on economic development and planning flexibility (unanimous)
• Supported City of Pickering resolution for province-wide school board governance consultation (unanimous)
• Received and filed quarterly reporting update from CAO (unanimous)
• Passed By-Law 26-20 appointing Chief Administrative Officer (unanimous)
• Passed By-Law 26-21 appointing Clerk (unanimous)

County Council Meeting

County council will hear a presentation on the St. Thomas-Elgin Social Services Service Review. They will also consider recommendations from the Committee of the Whole and two by-laws, including a delegation of authority during a restricted period. A closed session is scheduled for an Ontario Land Tribunal appeal. Correspondence includes a media release urging protection of local governance in Bill 100.

• Presentation: St. Thomas-Elgin Social Services Service Review
• Closed session: OLT appeal (LEG 26-01)
• By-law 26-17: Delegation of Authority During Restricted Period
• By-law 26-18: Confirmation
• Correspondence: WOWC media release on Bill 100

Council provided a letter of support for Baribeau Construction's Menno Lodge Phase II affordable seniors housing development to help secure federal funding through the Build Canada Homes program. Council also agreed to revisit the Grants and Sponsorships policy to discuss goals, objectives, scope, and eligibility criteria.

• Approved letter of support for Menno Lodge Phase II affordable seniors housing (carried)
• Agreed to revisit Grants and Sponsorships policy (carried)
• Received and filed social services presentation (carried)
• Adopted Committee of the Whole recommendations CW26-36–CW26-38 (carried)
• Passed By-Law No. 26-17 delegating authority to CAO during restricted period (carried)
• Passed By-Law No. 26-18 confirming proceedings (carried)
• Closed session: received OLT appeal report and directed legal counsel (carried)

Special Meeting of Council

This special meeting of Elgin County Council will handle routine procedural items, including approval of minutes and a confirmation bylaw. The only substantive agenda item is a closed session for a learning session on land use planning, which is for education and training and does not involve decision-making.

• Closed session: Director of Planning and Development leads council learning session on land use planning
• By-Law No. 26-19: Confirmation bylaw for the special meeting

The meeting was largely procedural, with approval of the agenda and a confirmation by-law. A closed session was held for a council learning session on land use planning, but no decisions were made.

Committee of the Whole Meeting

The Committee of the Whole will consider two major items: a draft plan of subdivision for Eagle Ridge Phase 3 in Central Elgin, and an update to the Elgincentives Community Improvement Plan for 2026. The subdivision proposal includes conditions for approval. The CIP update may revise financial incentives for development projects in the county.

• Consider draft plan of subdivision 34T-CE2503 for Eagle Ridge Phase 3 (part of Lot 2 and 4, Plan 263)
• Update Elgincentives Community Improvement Plan for 2026

Council approved draft plan of subdivision for Eagle Ridge Phase 3, including 163 single-detached lots and streets. They also endorsed the Elgincentives Community Improvement Plan 2026 Update and directed staff to proceed with local adoption.

• Approved draft plan of subdivision 34T-CE2503 for 163 single-detached lots, dedicated streets, and reserves (carried)
• Endorsed Elgincentives Community Improvement Plan 2026 Update (carried)

County Council Meeting

County Council will hear a delegation from a member of the public regarding farmland loss data. Reports include an update on the West Lorne Library expansion, proposed provincial planning reforms under Bill 98 and the Build Communities Strong Fund, and a request to upload Highbury Avenue to the province. Council will also consider various correspondence, including a food insecurity declaration from Chatham-Kent.

• Public delegation on farmland loss of 319 acres per day in Ontario
• West Lorne Library expansion update with tender drawing
• Proposed provincial planning reforms under Bill 98 and Build Communities Strong Fund
• Highbury Avenue upload request to the province
• Letter from Damella Group proposing 154 Talbot Street West for Aylmer Library

Council approved a resolution requesting the Province of Ontario assume jurisdictional authority over a 5.7 km section of Highbury Avenue at no cost. Staff was directed to prepare comments on proposed provincial planning reforms under Bill 98 and the Build Communities Strong Fund. A motion to direct staff to report on Aylmer Library location options was defeated. Other items included receiving a delegation on farmland data, approving sponsorship funding redirect, and adopting the confirmation by-law.

• Approved request for Province to assume Highbury Avenue jurisdiction (5.7 km, est. $150M widening)
• Directed staff to prepare comments on Bill 98 and Build Communities Strong Fund
• Defeated motion to report back on Aylmer Library location options
• Approved sponsorship funding redirect for Chamber of Commerce event
• Received delegation on farmland data and filed
• Received and filed correspondence items 10.1-10.6
• Adopted By-Law 26-16 confirming proceedings
• Adopted minutes of March 24, 2026

Committee of the Whole Meeting

The Committee of the Whole will consider three staff reports: delegating administrative powers during the restricted period of the 2026 municipal election, selecting a benefits provider via RFP, and approving a feasibility study for asset management and work order software. No public hearings or rezonings are on the agenda.

• ADM 26-13: Delegation of powers to CAO during election restricted period
• PAC 26-02: Benefits provider RFP – contractor selection
• ENG 26-09: Feasibility study for asset management and work order software

Council approved a by-law to delegate authority to the CAO during the 2026 municipal election restricted period. Desjardins Insurance was selected as the new group benefits provider effective July 1, 2026. Staff were directed to return with a procurement recommendation for asset management and work order software.

• Approved delegation of authority to CAO during 2026 election restricted period (carried)
• Selected Desjardins Insurance as group benefits provider effective July 1, 2026 (carried)
• Directed staff to report back with procurement recommendation for asset management software (carried)

Elgin OPP Detachment Board

The Elgin OPP Detachment Board will adopt the meeting minutes and approve the agenda. It will receive a quarterly report for January‑February 2026 from Commander Tyler Holmes, consider the 2026 Service Agreement with the Township of Malahide, and review the detachment work plan documents. The board will also discuss Inspector General Memo 9, a province‑wide inspection on police integrity and anti‑corruption practices.

• Adoption of minutes
• Elgin OPP Detachment Board Service Agreement 2026 with Township of Malahide
• Quarterly report Jan‑Feb 2026 from Commander Tyler Holmes
• Detachment work plan documents (2025 workplan and governance cycle)
• Inspector General Memo 9 on province‑wide police integrity inspection

County Council Meeting

Elgin County Council will vote on several by‑laws, including adopting a county road improvement plan (By‑Law No. 26‑13) and setting reduced load limits on county roads (By‑Law No. 26‑14). The council will also consider a confirmation by‑law (No. 26‑15) and hear presentations on the CE Hospital lands development and the draft St. Thomas‑Elgin 10‑Year Housing and Homelessness Plan. Additional items include petitions, flag‑raising requests, and a resolution from the Regional Municipality of York on circular materials.

• Adopt By‑Law No. 26‑13 to establish a County Road System and improvement plan
• Adopt By‑Law No. 26‑14 to designate reduced load limits on county roads
• Adopt By‑Law No. 26‑15 confirmation
• Presentation on CE Hospital lands development by NPG Planning Solutions
• Review of draft St. Thomas‑Elgin 10‑Year Housing and Homelessness Plan

The council approved its agenda and adopted the minutes from the March 10 meeting. Presentations on the Central Elgin Hospital lands, a 10‑year housing plan, and Bill 21 were received and filed. Flag‑raising, proclamation and building‑lighting requests from the YWCA, Childcan and Epilepsy Southwestern Ontario were approved. By‑Laws 26‑13, 26‑14 and 26‑15 were read three times and passed.

• Agenda approved (motion carried)
• Minutes of March 10, 2026 adopted (motion carried)
• Received and filed presentations on hospital lands, housing plan and Bill 21 (motion carried)
• Approved flag‑raising, proclamation and building‑lighting requests for YWCA (Sept 22 2026), Childcan (Sept 8 2026) and Epilepsy Awareness Day (Mar 26 2026) (motion carried)
• By‑Law No. 26‑13 (county road system improvement) read three times and passed (motion carried)
• By‑Law No. 26‑14 (reduced load limits) read three times and passed (motion carried)
• By‑Law No. 26‑15 (confirmation of council proceedings) read three times and passed (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will meet to discuss and potentially approve a new policy regarding the unscheduled closing of county facilities. The meeting also includes standard procedural items such as the adoption of previous minutes.

• CSS 26-02 Unscheduled Closing of County Facilities Policy Approval

The council approved the agenda and adopted the minutes from the March 10 meeting. It then approved the Unscheduled Closing of County Facilities Policy to guide decisions on closing county offices and facilities, including libraries. The meeting was adjourned to reconvene on April 14, 2026.

• Approved agenda (Resolution CW26-30) – motion carried
• Adopted minutes from March 10, 2026 (Resolution CW26-31) – motion carried
• Approved Unscheduled Closing of County Facilities Policy (Resolution CW26-32) – motion carried
• Adjourned meeting until April 14, 2026 (Resolution CW26-33) – motion carried

County Council Meeting

County Council will consider the final report for the Transportation Master Plan and award several infrastructure and service contracts. The meeting includes a review of recommendations from the Committee of the Whole and the Joint Accessibility Advisory Committee.

• Transportation Master Plan – Final Report (ENG 26-04)
• Tender awards for Cold In-Place Asphalt Recycling, Hot Mix Asphalt Paving, and Culvert Rehabilitations
• Contract award for incontinence products for Elgin County Homes (RFP No. 2025-P47)
• Recommendation from the February 24, 2026 Elgin/Central Elgin Joint Accessibility Advisory Committee Meeting
• Confirmation of By-Law No. 26-12

The council approved three road‑construction tenders: Cold‑In‑Place Asphalt Recycling with Roto‑Mill Inc. ($1,978,191.24), Hot‑Mix Asphalt Paving with Brantco Construction ($5,415,177.50), and Culvert Rehabilitations with Laemers Excavating ($380,382.66). It also approved a two‑year contract for incontinence products with Cardinal Health Canada Inc. and authorized the flag‑raising request from the Drowning Prevention Coalition. By‑Law No. 26‑12 was adopted and the February 24 closed‑meeting minutes were approved.

• Approved Cold‑In‑Place Asphalt Recycling contract with Roto‑Mill Inc. ($1,978,191.24) (motion carried)
• Approved Hot‑Mix Asphalt Paving contract with Brantco Construction ($5,415,177.50) (motion carried)
• Approved Culvert Rehabilitations contract with Laemers Excavating ($380,382.66) (motion carried)
• Approved two‑year Incontinence Products contract with Cardinal Health Canada Inc., with option to extend three additional one‑year terms (motion carried)
• Approved flag‑raising and proclamation request from the Elgin County Drowning Prevention Coalition (motion carried)
• Adopted By‑Law No. 26‑12 (motion carried)
• Adopted February 24, 2026 closed‑meeting minutes (motion carried)
• Authorized staff to proceed with ONA bargaining mandate (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will discuss updates to county road by-laws and asset transfer protocols. The body is also reviewing 2026 sponsorship and grant applications, including a submission from Menno Lodge of Aylmer.

• 2026 Sponsorship Application Submissions (ADM 26-09)
• Grant Application Submission from Menno Lodge of Aylmer (ADM 26-10)
• By-Law to Adopt a Plan of County Road Improvement and Establish a County Road System - 2026
• By-law to Designate Reduced Load Limits on County Roads
• County Asset Transfer Protocol (ENG 26-06)

The council approved Option B for the 2026 sponsorship funding method and adopted two updated road by‑laws, one establishing the County road system and another setting reduced load limits. A $200,000 grant request from Menno Lodge of Aylmer was defeated. Staff were directed to engage local municipal partners on a protocol for transferring 21.12 km of County roads and to report back.

• Approved agenda as presented (motion carried)
• Adopted minutes of February 24, 2026 meeting (motion carried)
• Selected Option B as preferred funding method for 2026 sponsorships (motion carried)
• Defeated $200,000 grant request from Menno Lodge of Aylmer (motion defeated)
• Adopted updated County Road By‑Law establishing the road system (motion carried)
• Adopted updated Reduced Load Limits By‑Law for County roads (motion carried)
• Directed staff to engage local municipal partners on transfer protocol for 21.12 km of County roads and report back (motion carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee will receive the 2025 Accessibility Status Report, a verbal update on the Multi‑Year Accessibility Plan, and briefings on Accessibility Week 2026, the 2025 AODA Compliance Audit, and the Accessibility Open House 2026. The meeting also includes a presentation on the Fingal Reconstruction Project with related documents. No formal decisions are indicated; the agenda consists of reports and informational items.

• 2025 Accessibility Status Report
• Verbal update on Multi‑Year Accessibility Plan
• Verbal briefings on Accessibility Week 2026 and AODA Compliance Audit 2025
• Verbal briefing on Accessibility Open House 2026
• Fingal Reconstruction Project (documents attached)

The committee approved its agenda and adopted the October 14, 2025 minutes. It approved the Joint Annual Accessibility Status Report 2025 and received several verbal updates for filing, including the Multi‑Year Accessibility Plan, Accessibility Week 2026, the AODA Compliance Audit 2025, and the Accessibility Open House 2026. The committee agreed to send its feedback on the Fingal Reconstruction Project to County Engineering Services and then adjourned.

• Approved agenda (Resolution JAAC26-01)
• Adopted October 14, 2025 minutes (Resolution JAAC26-02)
• Approved Joint Annual Accessibility Status Report 2025 (Resolution JAAC26-03)
• Received and filed verbal report on Multi‑Year Accessibility Plan (Resolution JAAC26-04)
• Received and filed verbal reports on Accessibility Week 2026 and AODA Compliance Audit 2025 (Resolution JAAC26-05)
• Received and filed verbal report on Accessibility Open House 2026 (Resolution JAAC26-06)
• Sent committee feedback on Fingal Reconstruction Project to Engineering Services (Resolution JAAC26-07)
• Adjourned meeting (Resolution JAAC26-08)