Elgin County public meetings in 2025

Finance Committee

The Elgin County Finance Committee will hear a recap of the 2026 Business Plan and Budget from the Director of Financial Services/Treasurer. A public‑engagement report on the same plan will also be presented. The meeting includes routine items such as agenda approval, minute adoption, disclosure of pecuniary interests, and closed‑meeting items.

• Director of Financial Services/Treasurer – Business Plan 2026 Recap (budget report)
• Director of Financial Services/Treasurer – Public Engagement Report on 2026 Business Plan
• Adoption of Minutes
• Disclosure of Pecuniary Interest and the General Nature Thereof
• Closed Meeting Items

The Finance Committee approved its agenda and adopted the minutes from the December 2, 2025 meeting. It received and filed the Business Plan 2026 recap and the associated public engagement report. The committee adjourned and scheduled the next meeting for January 13, 2026.

• Approved agenda (Resolution FC25-17)
• Adopted minutes from Dec 2, 2025 (Resolution FC25-18)
• Received and filed Business Plan 2026 recap (Resolution FC25-19)
• Received and filed Public Engagement Report (Resolution FC25-19)
• Adjourned meeting (Resolution FC25-20)

Committee of the Whole Meeting

The Committee of the Whole will consider approval of the Elgin County Library Internet Use Policy. Council members will hear the Economic Development and Tourism Strategy for 2025‑2030. The 2025 Asset Management Plan will also be presented for discussion.

• Library Internet Use Policy approval (Manager of Library Services)
• Economic Development and Tourism Strategy 2025‑2030 presentation (Manager of Economic Development, Tourism & Strategic Initiatives)
• 2025 Asset Management Plan presentation (Director of Engineering Services)
• Members' Motions
• Disclosure of Pecuniary Interest

The council approved its agenda and the minutes from the November 25 meeting. It adopted the Elgin County Library Internet Use Policy, the 2025‑2030 Economic Development and Tourism Strategy, and the 2025 Asset Management Plan. The meeting was then adjourned until January 13, 2026.

• Approved agenda for the December 11, 2025 Committee of the Whole meeting (motion carried)
• Adopted minutes of the November 25, 2025 meeting (motion carried)
• Approved Elgin County Library Internet Use Policy (motion carried)
• Approved Elgin County Economic Development and Tourism Plan 2025‑2030 (motion carried)
• Adopted 2025 Asset Management Plan (motion carried)
• Adjourned the meeting to reconvene on January 13, 2026 (motion carried)

County Council Meeting

Elgin County Council will consider and vote on the confirmation of By‑Law No. 25‑39. The meeting also includes a motion to adopt recommendations from the Committee of the Whole, a presentation on road‑safety concerns at John Wise Line and Fairview Road, a discussion of Bill 60 (the Fighting Delays, Building Faster Act), and several inter‑municipal resolutions.

• By‑Law No. 25‑39 Confirmation (Item 14.1)
• Motion to Adopt Recommendations from the Committee of the Whole (Item 7)
• Road Safety Concerns presentation by Bernie Schuit (Item 6.1)
• Discussion of Bill 60 – Fighting Delays, Building Faster Act (Item 9.10)
• Resolutions from other municipalities on self‑defence, Bill 68, and child protection (Items 10.3‑10.6)

The council approved its agenda and adopted the November 25 minutes. It directed staff to investigate road‑safety concerns at John Wise Line & Fairview Road and Sunset Road, adopted several Committee of Whole recommendations, and approved the Transportation Master Plan final draft for a 30‑day public review. The council also ordered a letter to the Ministry about Bill 60, passed By‑Law 25‑39, and adjourned.

• Approved agenda (motion carried)
• Adopted November 25, 2025 minutes (motion carried)
• Directed staff to investigate road safety concerns at John Wise Line & Fairview Road and Sunset Road (motion carried)
• Adopted Committee of Whole items CW25‑95 to CW25‑102 and CW25‑104 (motion carried)
• Approved Transportation Master Plan final draft for a 30‑day public review (motion carried)
• Directed staff to issue a letter to the Ministry of Municipal Affairs and Housing about Bill 60 (motion carried)
• Passed By‑Law No. 25‑39 (motion carried)
• Adjourned meeting until January 13, 2026 (motion carried)

Land Division Committee

The Elgin County Land Division Committee agenda for December 10, 2025 contains no listed items. No decisions, proposals, or discussions are recorded in the provided document. The meeting appears to have no substantive agenda items documented.

Annual Warden's Election

The council meeting on December 9, 2025 will handle the annual Warden election. Items include receiving declarations of office, electing the Warden by ballot or resolution, and signing the declaration of office. The agenda also includes a presentation by the past Warden, the new Warden's address, and a resolution to destroy the ballots if required.

• Election of Warden (ballot or resolution)
• Receipt and signing of Declaration of Office by Councillors
• Presentation by Past Warden
• Warden's Address
• Resolution to destroy the ballots (if required)

The council elected Councillor Dominique Giguère as Elgin County Warden for 2026 after she was the sole candidate. The motion was moved by Councillor Grant Jones, seconded by Councillor Mike Hentz, and carried. The council also resolved to recess and reconvene at 9:00 a.m. on December 11 2025. That motion was moved by Councillor Ed Ketchabaw, seconded by Councillor Jack Couckuyt, and carried.

• Elected Councillor Dominique Giguère as Elgin County Warden for 2026 (motion carried)
• Recessed council until 9:00 a.m. Dec 11 2025 (motion carried)

Finance Committee

The Finance Committee is discussing the 2026 Business Plan, including levels of service and the capital plan. The meeting includes reviews of proposed capital projects across multiple departments and potential service level changes.

• Proposed 2026 Capital Budget and Revenue summaries by department
• Engineering projects including King Bridge Replacement B38 and Talbot Line Resurfacing
• Ambulance equipment including vehicles, power lifts, and defibs
• Long Term Care Home upgrades for Bobier Villa, Elgin Manor, and Terrace Lodge
• Service level changes including Health Unit increase and HR software

The Finance Committee approved the agenda and adopted the previous meeting's minutes. It voted to join the Great Lakes St. Lawrence Cities Initiative and approved most service level changes for the 2026 budget, while excluding the student position POA. The committee allocated $400,000 to the King Bridge Replacement and $47,000 to the Transportation Master Plan, and approved the overall capital projects for inclusion in the 2026 budget consultation.

• Approved agenda (motion carried)
• Adopted November 18 minutes (motion carried)
• Joined Great Lakes St. Lawrence Cities Initiative (motion carried)
• Approved service level changes (except student POA) for 2026 budget (motion carried)
• Excluded student position POA change from 2026 budget (motion carried)
• Allocated $400,000 to King Bridge Replacement project (6952-38) (motion carried)
• Allocated $47,000 to Transportation Master Plan project (9700-00) (motion carried)
• Approved proposed capital projects for inclusion in 2026 budget (motion carried)

Land Division Committee

The Elgin County Land Division Committee agenda for 2025-11-26 shows no specific items, resolutions, or discussions. The document only includes generic headings and empty sections. No decisions or proposals can be identified from the provided text.

Homes Committee of Management

The Homes Committee of Management will adopt the post‑meeting minutes from August 12, 2025. It will receive a Director of Homes and Seniors Services update and an operational report covering July 1 to September 30, 2025. The committee will also consider other business, closed‑meeting items, and set the date for the next meeting.

• Adopt post‑meeting minutes (August 12, 2025)
• Director’s long‑term care update (July 1‑Sept 30, 2025)
• Long‑term care operational report (July 1‑Sept 30, 2025)
• Consider other business and closed‑meeting items
• Schedule next committee meeting

Committee of the Whole Meeting

The Committee of the Whole will review the 2026 General Insurance and Risk Management Services Program, the Transportation Master Plan Final Report, and County Shared Service policies. The agenda also includes grant funding requests and a county planning update.

• Adoption of Transportation Master Plan Final Report
• Review of 2026 General Insurance and Risk Management Services Program
• Consideration of County Shared Service policies
• Review of Elgin County Grant Funding Requests
• Update to County Planning Service

The council approved the renewal of the county’s general insurance policy at a cost of $620,684 plus taxes. It approved grant funding of $12,000 to South Dorchester Home & School Association and $2,000 to Port Burwell Home & School Association, while rejecting a $220,000 request for Hospice of Elgin. The council also endorsed a new contracted services policy, authorized hiring an additional planner, and adopted the final Transportation Master Plan for a 30‑day public review.

• Approved $620,684 insurance renewal (CW25-97)
• Approved hiring of a new Planner FTE (CW25-98)
• Approved $12,000 grant to South Dorchester Home & School Association (CW25-99)
• Approved $2,000 grant to Port Burwell Home & School Association (CW25-100)
• Defeated $220,000 grant to Hospice of Elgin (CW25-101)
• Endorsed County Contracted Services Policy (CW25-102)
• Approved Transportation Master Plan final report and 30‑day public review (CW25-103)
• Approved agenda and minutes (CW25-95, CW25-96)

County Council Meeting

Elgin County Council will open the meeting, approve the agenda and adopt the minutes from the November 12 meeting. The council will hear a retirement recognition, presentations on social services and the Elgin General Hospital annual review, and several inter‑municipal resolutions. It will then consider the Committee of the Whole recommendations and vote on confirming By‑Law No. 25‑38 before adjourning.

• Retirement recognition for the Director of Homes and Seniors Services
• Presentation by Heather Sheridan on the St. Thomas‑Elgin Social Services review
• Presentation by Karen Davies on the 2025 Elgin General Hospital annual review
• Resolution from the Town of LaSalle requesting equitable provincial support for municipal police services
• Consideration and confirmation of By‑Law No. 25‑38

The council adopted the agenda and minutes, and approved the Committee of the Whole recommendations. It supported a resolution urging the province to maintain municipally governed conservation authorities. In closed session, staff were instructed to draft an up‑to‑18‑month lease for Whites Station and to begin marketing the property for sale starting July 1, 2026. By‑Law No. 25‑38 was also passed.

• Agenda approved (motion carried)
• Minutes of November 12, 2025 adopted (motion carried)
• Committee of the Whole items CW25‑88 to CW25‑94 adopted (motion carried)
• Resolution supporting conservation authorities adopted (motion carried)
• Lease draft and marketing of Whites Station property directed (motion carried)
• Chief Administrative Officer/Clerk performance appraisal direction approved (motion carried)
• By‑Law No. 25‑38 passed (motion carried)
• Council adjourned until December 9, 2025 (motion carried)

Elgin OPP Detachment Board

The Elgin OPP Detachment Board will consider the September‑October 2025 quarterly report, adopt the September minutes, and review the procedural by‑law (01‑2025). It will examine a draft job description for administrative support and discuss the proposed 2025 budget. The board will also receive a request for proposals for financial management services and an invoice from the Ontario Association of Police Services Boards. No closed‑session items are listed.

• Review and discuss the Proposed 2025 Budget (budget PDF and Appendix A)
• Consider the Draft Administrative Support Job Description
• Examine Procedural By‑law (01‑2025) and its schedules
• Receive Request for Proposals – Financial Management Services for the Board (Township of Southwold)
• Receive OAPSB Membership Invoice 2026

Finance Committee

The Finance Committee will adopt the agenda, approve the previous meeting’s minutes, and receive reports on the 2025 Q3 procurement review, the 2026 operating budget, and performance plans for each municipal department. The committee will discuss the detailed departmental performance documents and the overall operating budget for 2026. No specific motions or approvals beyond routine items are listed.

• Review of 2025 Q3 procurement activity (2025 Q3 Review.pdf)
• Presentation of the 2026 operating budget (Budget 2026 - Operating.pdf)
• Discussion of 2026 performance plans for Administrative Services, Engineering Services, and Financial Services
• Review of 2026 performance plans for Community and Cultural Services and Economic Development & Tourism
• Consideration of 2026 performance plans for Homes and Seniors Services and Land Ambulance & Community Paramedicine

The Finance Committee approved its agenda and adopted the September 9, 2025 minutes. It received and filed the Q3 Procurement Review and Q4 Forecast report and the 2026 Business Plan operating document. The committee then approved the base‑level operating budgets for all departments to be used in the upcoming public consultation. The next meeting is scheduled for December 2, 2025.

• Approved agenda (Resolution FC25-05) – Motion carried
• Adopted September 9, 2025 minutes (Resolution FC25-06) – Motion carried
• Received and filed Q3 Procurement Review and Q4 Forecast report (Resolution FC25-07) – Motion carried
• Received and filed Business Plan 2026 – Operating (Resolution FC25-08) – Motion carried
• Approved departmental base level operating budgets for 2026 (Resolution FC25-08) – Motion carried
• Adjourned meeting until December 2, 2025 (Resolution FC25-09) – Motion carried

Committee of the Whole Meeting

The Committee of the Whole will consider the Draft Plan of Subdivision 34T-BA2501 for the Municipality of Bayham. It will also review the contract award for the Glen Erie Line (CR42) slope rehabilitation project. The Elgin County Museum gift shop and exhibition policy will be approved. Finally, the LS 25-6 Assistant Prosecutor position will be considered.

• Draft Plan of Subdivision 34T-BA2501 (Municipality of Bayham) – review
• Glen Erie Line (CR42) slope rehabilitation – contract award
• Elgin County Museum – gift shop and exhibition policy approval
• LS 25-6 – Assistant Prosecutor position approval

The council approved the draft plan for Subdivision 34T-BA2501 in Bayham. It awarded a $1,673,196.06 contract to Robert M Simon Construction Ltd. for the Glen Erie Line (CR42) slope rehabilitation project. The museum gift‑shop policy was deferred, and the part‑time Solicitor/Prosecutor role was changed to a full‑time Assistant Prosecutor starting in the 2026 budget year.

• Approved Draft Plan of Subdivision 34T-BA2501 (Motion carried)
• Awarded Glen Erie Line (CR42) slope rehabilitation contract to Robert M Simon Construction Ltd. for $1,673,196.06 (Motion carried)
• Deferred Elgin County Museum Gift Shop and Exhibition Policy to a future meeting (Motion carried)
• Approved conversion of part‑time Solicitor/Prosecutor to full‑time Assistant Prosecutor for 2026 budget (Motion carried)

County Council Meeting

Elgin County Council will adopt the agenda and minutes, receive updates from the provincial Minister of Finance on the 2026 Ontario Municipal Partnership Fund and from the Minister of Municipal Affairs on amendments to the Development Charges Act. The council will consider several municipal resolutions, including one from the City of Cambridge urging tenant rent‑protection measures, and will confirm By‑Law No. 25‑37. All items are presented for discussion and possible adoption at the November 12, 2025 meeting.

• Review of 2026 OMPF allocation notice (file shows $3,400 amount)
• Letter from Hon. Peter Bethlenfalvy, Minister of Finance, on OMPF updates
• Letter from Hon. Robert J. Flack, Minister of Municipal Affairs, on Development Charges Act amendments
• Resolution from the City of Cambridge urging provincial tenant rent‑protection
• Confirmation of By‑Law No. 25‑37

The council approved its agenda and adopted the October 28 minutes. It received several reports and presentations, adopted the Committee of the Whole recommendations, and directed the Warden to write to MPP Rob Flack in support of uploading Highbury Avenue. The meeting also confirmed By‑Law No. 25‑37 and adjourned.

• Approved agenda (motion carried)
• Adopted minutes from October 28, 2025 (motion carried)
• Received and filed SCOR EDC presentation (motion carried)
• Adopted Committee of the Whole recommendations items CW25‑81 to CW25‑87 (motion carried)
• Directed Warden to send letter to MPP Rob Flack supporting Highbury Avenue upload (motion carried)
• Received and filed Warden’s Activity Report (October 2025) (motion carried)
• Received and filed Tree Commissioner/Weed Inspector quarterly reports (April‑June & July‑Sept 2025) (motion carried)
• Confirmed By‑Law No. 25‑37 (motion carried)

Human Resources Committee

The Human Resources Committee will approve its agenda and adopt the October 7, 2025 meeting minutes. It will consider closed‑meeting items, including the recruitment of a Director of Homes and Seniors Services. The committee will also handle a motion to rise and report and set the date for its next meeting.

• Adoption of HR_Oct07_2025 minutes
• Closed meeting minutes – October 7, 2025
• Recruitment for Chief Administrative Officer/Clerk and Director of Homes and Seniors Services
• Motion to rise and report
• Date of next meeting

County Council Meeting

Elgin County Council will consider recommendations from the Committee of the Whole and the Joint Accessibility Advisory Committee. The meeting includes discussions on library redevelopment and relocation in Aylmer and a request for ATV trail support.

• Aylmer Library Redevelopment Project conceptual design resolution from the Town of Aylmer
• Proposal from the Township of Malahide to relocate the Aylmer Branch of the Elgin County Library to the East Elgin Community Complex
• Request for a letter of support for the Elgin ATV Club to secure land access for managed trails
• Presentation by Alzheimer Society Southwest Partners on reimagining dementia care
• Confirmation of By-Law No. 25-36

The council approved its agenda and adopted the minutes from the October 14 meeting. It received and filed presentations from the Alzheimer Society Southwest Partners and Southwestern Public Health, adopted several committee recommendations, and passed By‑Law No. 25‑36. The meeting was then adjourned.

• Approved the meeting agenda (motion carried)
• Adopted the minutes of the October 14, 2025 meeting (motion carried)
• Received and filed the Alzheimer Society Southwest Partners presentation (motion carried)
• Received and filed the Southwestern Public Health iHEAL program presentation (motion carried)
• Adopted Committee of the Whole items CW25‑74 to CW25‑80 (motion carried)
• Adopted Joint Accessibility Advisory Committee item JAAC25‑13 (motion carried)
• Received and filed correspondence items 10.1‑10.3 (motion carried)
• Passed By‑Law No. 25‑36 confirming meeting proceedings (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will consider a single‑source contract award for replacing the phone system and upgrading the nurse call system at Bobier Villa and Elgin Manor. It will also review the extension of the POA Interim Transfer Agreement (Parts III and IX) and examine the 2026 Council and Committee of the Whole meeting schedule. Additional items include ROMA delegation requests for 2026 and the standard disclosures of pecuniary interest.

• Phone system replacement and nurse call system upgrade contract award for Bobier Villa and Elgin Manor
• Extension of LS 25-5 Parts III and IX POA Interim Transfer Agreement
• Council and Committee of the Whole meeting schedule for 2026
• ROMA delegation requests for 2026
• Disclosure of pecuniary interest

The council approved single‑source contracts for phone system hardware ($72,959) and a nurse‑call upgrade ($51,310) for two long‑term care homes. It also authorized the extension of the Parts III and IX POA Interim Transfer Agreement to 4 January 2028 and approved the 2026 meeting schedule. Staff were directed to submit delegation requests for the 2026 ROMA conference, and routine items such as the agenda and prior minutes were adopted before adjourning.

• Approved single‑source purchase of Mitel phone system hardware and services ($72,959 + HST) – Resolution CW25-83
• Approved single‑source purchase of nurse‑call server and software upgrade ($51,310 + HST) – Resolution CW25-83
• Authorized extension of Parts III and IX POA Interim Transfer Agreement to 4 Jan 2028 – Resolution CW25-84
• Approved 2026 Council and Committee of the Whole meeting schedule – Resolution CW25-85
• Directed staff to submit ROMA 2026 delegation requests per council feedback – Resolution CW25-86
• Approved meeting agenda as presented – Resolution CW25-81
• Adopted minutes from the 14 Oct 2025 meeting – Resolution CW25-82
• Adjourned meeting at 10:34 a.m. – Resolution CW25-87

Land Division Committee

The agenda for the Elgin County Land Division Committee on 2025-10-22 contains no listed items; it appears to be a procedural placeholder with no decisions or discussions recorded.

County Council Meeting

Elgin County Council will meet to discuss health home models and hospital lands policy. The body will also consider recommendations from the Committee of the Whole and review several by-laws.

• By-Law No. 25-34 Ron McNeil Line Speed Zone Amendment
• Presentation on 'Building an Elgin Neighbourhood Health Home model' by Deanna Huggett
• Presentation on Hospital Lands Policy Directions by Carey Herd and Mary Lou Tanner
• Request from the City of London for support for an Emergency Services Training Campus
• Adoption of recommendations from the September 23, 2025 Committee of the Whole meeting

The council approved the meeting agenda and adopted the September 23 minutes. Presentations on health‑home models and hospital‑land policy were received and filed. Committee of the Whole recommendations and support for the Township of Woolwich Bill C‑61 resolution were adopted. By‑Law No. 25‑34 (speed‑zone amendment) and By‑Law No. 25‑35 (meeting confirmation) were passed, and the council adjourned.

• Agenda approved (motion carried)
• September 23 minutes adopted (motion carried)
• Health Home presentation received and filed (motion carried)
• Hospital lands policy presentation received and filed (motion carried)
• Committee of the Whole recommendations CW25‑66 to CW25‑73 adopted (motion carried)
• Support for Township of Woolwich Bill C‑61 resolution adopted (motion carried)
• By‑Law No. 25‑34 Ron McNeil Line speed‑zone amendment passed (motion carried)
• By‑Law No. 25‑35 meeting confirmation passed (motion carried)

Committee of the Whole Meeting

The Elgin County Committee of the Whole will consider several staff reports, including the Asset Management Plan Levels of Service, an emergency evacuation site request for King's Academy, and the lease renewal for the Port Stanley Visitor Centre. A contract award for Registered Dietitian Services at Elgin County Homes will also be presented. No motions or decisions are listed on the agenda.

• Asset Management Plan – Levels of Service report
• Emergency Evacuation Site request for King's Academy
• Port Stanley Visitor Centre lease renewal
• Contract award for Registered Dietitian Services at Elgin County Homes

The council approved the meeting agenda and adopted the September 23 minutes. It accepted the Director of Engineering Services’ Levels of Service for the County’s Asset Management Plan and authorized King’s Academy to use the County Administration Building as an emergency evacuation site. The council also approved a 10‑year lease for the Port Stanley Visitor Centre at a cost of $4,254.49 plus HST annually and awarded a three‑year contract for registered dietitian services to Urbshott Faulds Dietetics.

• Approved agenda (motion carried)
• Adopted September 23, 2025 minutes (motion carried)
• Received and filed Asset Management Plan – Levels of Service; included LOS in plan (motion carried)
• Accepted King's Academy emergency evacuation site request; directed staff to draft Letter of Understanding (motion carried)
• Directed CAO to sign lease for Visitor Information Centre at 199 Carlow Road, Port Stanley, $4,254.49 plus HST annually (motion carried)
• Awarded three‑year Registered Dietitian Services contract to Urbshott Faulds Dietetics; authorized extension and signing (motion carried)
• Adjourned meeting (motion carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee will adopt the agenda and minutes, then consider two delegations concerning a sidewalk on St. George Street and signage for the Belmont Historical Society. Managers will brief the committee on the 2025 Joint Accessibility Open House and on AODA compliance, presenting the 2025 AODA Compliance Report and the Elgin County Compliance Report. The meeting will also include other business, correspondence, and set the date for the next meeting.

• Delegation: Cheryl Stevenson – Sidewalk on St. George Street
• Delegation: Sandy Higgs – Belmont Historical Society Signs
• Report: 2025 AODA Compliance Report
• Report: Elgin County Compliance Report 2025
• Briefing: Joint Accessibility Open House 2025 (verbal)

The Joint Accessibility Advisory Committee approved its agenda and adopted the May 29, 2025 minutes. It received and filed delegations on a St. George Street sidewalk and Belmont Historical Society signs. The committee filed the 2025 AODA Compliance Report and formally endorsed its submission to the Ministry of Seniors and Accessibility by Dec. 31, 2025. The meeting was adjourned at 7:32 p.m.

• Approved agenda (Resolution JAAC25-8) – Motion carried
• Adopted May 29, 2025 minutes (Resolution JAAC25-9) – Motion carried
• Received and filed Cheryl Stevenson sidewalk delegation (Resolution JAAC25-10) – Motion carried
• Received and filed Belmont Historical Society signs delegation (Resolution JAAC25-11) – Motion carried
• Filed verbal report on Joint AccessAbility Open House (Resolution JAAC25-12) – Motion carried
• Filed 2025 AODA Compliance Report and endorsed its submission to the ministry (Resolution JAAC25-13) – Motion carried
• Adjourned meeting at 7:32 p.m. (Resolution JAAC25-14) – Motion carried

Human Resources Committee

The Human Resources Committee will conduct its regular business, including adopting the January 24, 2025 minutes, reviewing disclosures, and handling routine reports. A closed‑session item will address the recruitment of a Director of Homes and Seniors Services. No other specific proposals or votes are listed.

• Adopt January 24, 2025 meeting minutes
• Disclosure of pecuniary interest
• Closed meeting minutes (January 24, 2025)
• Recruitment of Director of Homes and Seniors Services
• Motion to rise and report

The Human Resources Committee approved its agenda and adopted the minutes from the January 24, 2025 meeting. It entered a closed‑meeting session, adopted the closed‑meeting minutes, and instructed the Chief Administrative Officer/Clerk and the Director of People & Culture to proceed with recruitment for the Director of Homes and Seniors Services. The meeting was then adjourned.

• Approved agenda (Resolution HR25-01) – motion carried
• Adopted minutes from Jan 24, 2025 (Resolution HR25-02) – motion carried
• Entered closed meeting session under Municipal Act (Resolution HR25-03) – motion carried
• Adopted closed meeting minutes from Jan 24, 2025 (Resolution HR25-05) – motion carried
• Directed CAO/Clerk and Director of People & Culture to proceed with Director of Homes and Seniors Services recruitment (Resolution HR25-06) – motion carried
• Adjourned meeting (Resolution HR25-07) – motion carried

Elgin OPP Detachment Board

The Elgin OPP Detachment Board is meeting to discuss a draft procedural by-law and a draft workplan. The board will also review a proposal for administrative services from the Municipality of Central Elgin and a quarterly report for June through August 2025.

• Draft Elgin OPP Detachment Board Procedural By-law
• Proposal for Administrative Services from the Municipality of Central Elgin
• Quarterly Report June-August 2025 from Detachment Commander Tyler Holmes
• Draft Workplan presented by Dominique Giguere
• Request to fund speed sign software from Operational Support Sergeant Brad Cook

Land Division Committee

The Elgin County Land Division Committee agenda for September 24, 2025 contains no listed items. The document appears to be a procedural placeholder without specific decisions or discussions. No motions, rezoning proposals, contracts, or hearings are detailed.

Committee of the Whole Meeting

The Committee of the Whole will review a Phase 4 Asset Management Plan and a contract award for intersection improvements. The body will also consider a speed zone by-law amendment and two official plan amendments in the Municipality of Bayham.

• Contract award for Ron McNeil Line (CR 52) and Dalewood Road (CR 31) intersection improvements and signalization (Tender No. 2025-T37)
• Reduced Speed Zone By-Law Amendment for Ron McNeil Line
• Official Plan Amendment No. 40 in the Municipality of Bayham (56149 Glen Erie Line)
• Official Plan Amendment No. 41 in the Municipality of Bayham (11045 Bayham Norfolk Boundary Road)
• Phase 4 Asset Management Plan overview

The council approved the meeting agenda and adopted the September 9 minutes. A presentation on the Phase 4 Asset Management Plan was received and filed. Council awarded a $1,123,009.01 contract to KWS Electrical Services for Ron McNeil Line and Dalewood Road intersection improvements, amended the reduced‑speed‑zone by‑law on Ron McNeil Line, and approved Official Plan Amendments 40 and 41 for the Municipality of Bayham. The meeting was adjourned to reconvene on October 14, 2025.

• Agenda approved (motion carried)
• Minutes of September 9 adopted (motion carried)
• Asset Management Overview presentation received and filed (motion carried)
• KWS Electrical Services contract awarded for intersection improvements – $1,123,009.01 (motion carried)
• Reduced speed zone by‑law amended to 70 km/h on Ron McNeil Line (motion carried)
• Official Plan Amendment No. 40 for Bayham approved (motion carried)
• Official Plan Amendment No. 41 for Bayham approved (motion carried)
• Council adjourned meeting to reconvene October 14, 2025 (motion carried)

County Council Meeting

Elgin County Council will convene on September 23, 2025, to review Committee of the Whole recommendations, adopt minutes, and consider correspondence including requests from the Township of Larder Lake and the Municipality of Bayham.

• Welcoming Week presentation by St. Thomas-Elgin Local Immigration Partnership
• Infrastructure update from City of St. Thomas
• Township of Larder Lake requests deadline extension for fire certification
• Township of Larder Lake requests moratorium on aerial glyphosate spraying
• Municipality of Bayham correspondence regarding speeding on county roads

The council resolved to review traffic‑counter data from Plank Road in Eden, forward it to the Elgin OPP for enforcement, and begin discussions with municipal partners on county‑road traffic concerns, including a possible pilot automated‑enforcement program. It also directed the Warden to provide a letter of support to the Thames Valley District School Board for its school‑expansion business cases. Additional actions included adopting Committee of the Whole recommendations, passing By‑Law No. 25‑33, and filing several reports and presentations.

• Approved support for Bayham traffic data review, OPP forwarding, and traffic‑concern discussions (motion carried)
• Directed Warden to issue letter of support to TVDSB for school expansion projects (motion carried)
• Adopted Committee of the Whole items CW25-58 to CW25-65 (motion carried)
• Passed By‑Law No. 25‑33 (motion carried)
• Received and filed Procurement Activity Report Q2 (motion carried)
• Received and filed presentation from St. Thomas‑Elgin Local Immigration Partnership (motion carried)
• Received and filed presentation from City of St. Thomas Mayor Joe Preston (motion carried)
• Closed meeting HR matters proceeded as directed (motion carried)

Elgin OPP Detachment Board

The Elgin OPP Detachment Board meeting on September 16, 2025 will consider several routine agenda items. The agenda includes a report on the renewal of the OAPSB Group Insurance Plan, with related PDFs attached. Other items are standard procedural matters such as call to order, agenda approval, and closed session items. No specific decisions or dollar amounts are listed in the agenda.

• Renewal of OAPSB Group Insurance Plan (report with attached PDFs)
• Closed Session Items

Committee of the Whole Meeting

The Committee of the Whole will adopt minutes and approve the agenda before reviewing several reports. It will consider a contract award for routine and emergency maintenance of traffic control signals (RFP No. 2025-P09) and a contract award for the Village of Fingal reconstruction (Tender No. 2025‑T32). The meeting also includes a draft subdivision plan for 9270 Rogers Road, roundabout landscaping options for Elm Line and Centennial Road, and county initiatives to support the Rip Current Project.

• Contract award: Routine and Emergency Maintenance Services for Traffic Control Signals (RFP No. 2025-P09)
• Contract award: Village of Fingal Reconstruction (Tender No. 2025‑T32)
• Draft Plan of Subdivision 34T‑MA23001, 9270 Rogers Road, Township of Malahide
• Roundabout landscaping options for Elm Line and Centennial Road
• Elgin County initiatives to support Rip Current Project

The council authorized staff to support the Rip Current Project initiatives and granted draft plan approval for a subdivision at 9270 Rogers Road. It accepted the roundabout landscaping report and chose to maintain the existing roundabout condition, awarded a three‑year traffic signal maintenance contract to Guild Electric Limited for $158,045, and approved a Village of Fingal reconstruction contract to Bre‑Ex Construction Inc. for $18,985,580.29. The meeting was adjourned at 11:40 a.m.

• Authorized staff to proceed with combined Rip Current Project initiatives (Resolution CW25-60)
• Granted draft plan approval for Subdivision 34T-MA23001 at 9270 Rogers Road (Resolution CW25-61)
• Received roundabout landscaping report and directed staff to proceed with Option 1 maintenance (Resolution CW25-62)
• Awarded traffic signal maintenance contract to Guild Electric Limited for $158,045 (3‑year term) (Resolution CW25-63)
• Awarded Village of Fingal reconstruction contract to Bre‑Ex Construction Inc. for $18,985,580.29 (including $1.5M contingency) (Resolution CW25-64)
• Adjourned meeting until September 23, 2025 (Resolution CW25-65)

Finance Committee

The Elgin County Finance Committee will meet on September 9, 2025. After routine items such as call to order, agenda approval, and adoption of minutes, the committee will consider the Chief Administrative Officer’s recommendation to approve the 2026 Business Plan, Budget Process, Schedule, and Engagement Process. The decision will establish the framework for the county’s 2026 budgeting and public‑engagement activities.

• Approval of 2026 Business Plan, Budget Process, Schedule, and Engagement Process (item 6.1)
• Approval of agenda (item 2)
• Adoption of minutes (item 3)
• Disclosure of pecuniary interest (item 4)
• Delegations (item 5)

The committee approved its agenda and adopted the February 11, 2025 minutes. It then approved the proposed 2026 Business Plan, Budget Process, Schedule, and community‑engagement approach. The meeting was adjourned and the next meeting was set for November 18, 2025.

• Agenda approved (motion carried)
• February 11, 2025 minutes adopted (motion carried)
• Approved 2026 Business Plan, Budget Process, Schedule, and Engagement Process (motion carried)
• Adjourned meeting (motion carried); next meeting scheduled for November 18, 2025

County Council Meeting

Elgin County Council will review a draft plan of subdivision for a property in the Township of Malahide. The meeting also includes a review of the 2024 year-end financial summary and the official plan approval.

• Delegation regarding Draft Plan of Subdivision 34T-MA24001 at 12044 Dorchester Road, Township of Malahide
• 2024 Year End Financial Summary and Statement Review
• County of Elgin Official Plan Approval
• Proposed new sidewalk on St. George St., Lynhurst
• Confirmation of By-Law No. 25-32

The council approved an agenda amendment and adopted previous meeting minutes. It granted draft plan approval for Subdivision 34T‑MA24001, removing Conditions 19 and 20, and removed cycle‑lane recommendations from the Transportation Master Plan. The 2024 financial statements were approved, a flag‑raising request was accepted, and By‑Law No. 25‑32 was passed. The meeting adjourned at 10:57 a.m.

• Approved agenda amendment to include Investments 2024 Annual Report (motion carried)
• Adopted open and closed session minutes from August 12, 2025 (motion carried)
• Received and filed petition on Draft Plan of Subdivision 34T‑MA24001 (motion carried)
• Adopted Committee of the Whole recommendations items CW25‑47 to CW25‑57 (motion carried)
• Granted draft plan approval for Subdivision 34T‑MA24001, removing Conditions 19 and 20 (motion carried)
• Removed cycle‑lane recommendations from Transportation Master Plan and approved amended draft (motion carried)
• Approved 2024 financial statements as amended (motion carried)
• Approved flag‑raising request for Elgin‑St. Thomas Coalition to End Poverty (motion carried)

Land Division Committee

The agenda for the Elgin County Land Division Committee on 2025-08-27 contains no listed items; it appears to be a procedural placeholder.

Homes Committee of Management

The Homes Committee of Management will meet to review operational and director's updates for long-term care covering the period from April 1, 2025, to June 30, 2025.

• Long-Term Care Operational Report (April 1, 2025 – June 30, 2025)
• Long-Term Care Director’s Update (April 1, 2025 – June 30, 2025)

Committee of the Whole Meeting

The Committee of the Whole will review several reports and contract awards, including a live fire training structure for the Elgin‑Middlesex Regional Fire School. It will also consider an Official Plan amendment for the Town of Aylmer and a draft subdivision plan in the Township of Malahide. Additional items include a group benefits consultant contract and transportation master plan recommendations.

• Contract award for live fire training structure and equipment for Elgin‑Middlesex Regional Fire School
• Contract award for Group Benefits Consultant (RFP 2025‑P19)
• Official Plan Amendment No. 25 for the Town of Aylmer (22 Wellington Street)
• Draft Plan of Subdivision 34T‑MA24001 in the Township of Malahide (12044 Dorchester Road)
• Transportation Master Plan study recommendations and draft multimodal network

The council approved several contracts, including a $350,000 group benefits consultant and a $659,000 fire training structure contract with Drager Canada Ltd. It also approved the Official Plan Amendment No. 25 for the Town of Aylmer, hired a senior policy planner, and accepted the draft recommendations for the County Transportation Master Plan. The council denied the draft subdivision plan for 12044 Dorchester Road, authorized leases with Medavie EMS, and adopted a policy framework for shared services.

• Approved $350,000 Group Benefits Consultant contract (CW25-49)
• Approved Official Plan Amendment No. 25 for Aylmer (CW25-50)
• Draft Plan of Subdivision 34T-MA24001 denied (CW25-51)
• Approved hiring senior policy planner using 2025 budget (CW25-52)
• Approved Transportation Master Plan draft recommendations (CW25-53)
• Authorized policy framework for County shared services (CW25-54)
• Authorized leases with Medavie EMS for ambulance bases and paramedicine office (CW25-55)
• Awarded fire training structure contract to Drager Canada Ltd. for $659,000 (CW25-56)

Special Meeting of Council

The council will meet to consider the confirmation of By-Law No. 25-31. The agenda also includes a closed session for a workshop regarding economic development and tourism strategy.

• Confirmation of By-Law No. 25-31
• Economic Development and Tourism Strategy Workshop (Closed Meeting)

The council approved the meeting agenda as presented. A motion was carried to enter a closed‑meeting session to receive a presentation on the Economic Development and Tourism Strategy. The presentation from McSweeney & Associates Consulting Inc. was received and filed. By‑Law No. 25‑31 was read three times and passed, and the meeting was adjourned at 4:02 p.m.

• Approved agenda (motion carried)
• Authorized closed‑meeting session on Economic Development and Tourism Strategy (motion carried)
• Received and filed McSweeney & Associates presentation (motion carried)
• Passed By‑Law No. 25‑31 after three readings (motion carried)
• Adjourned meeting at 4:02 p.m. (motion carried)

County Council Meeting

Elgin County Council will vote on adopting By‑Law No. 25‑29 to establish an Emergency Management Program and Emergency Response Plan, and will confirm By‑Law No. 25‑30. The meeting also includes motions to adopt recommendations from the Committee of the Whole and a series of resolutions from local municipalities on topics such as rail safety, veteran income support, and harassment policy. Additional reports will be presented on library relocation, YWCA‑Terrace Lodge licensing, and the Q2 financial forecast.

• Adopt By‑Law No. 25‑29 – Emergency Management Program and Emergency Response Plan
• Confirm By‑Law No. 25‑30
• Motion to adopt recommendations from the Committee of the Whole (July 8, 2025)
• Resolutions from municipalities (Rail Safety Week, veteran income support, harassment protections)
• Report on proposed relocation of Aylmer Library to the East Elgin Community Complex

The council approved By‑Law No. 25‑29 establishing an Emergency Management Program and By‑Law No. 25‑30 confirming the meeting’s proceedings. It also authorized staff to sign a one‑year agreement with the YWCA for use of the Terrace Lodge pool, supported national Rail Safety Week, and directed the Warden to write a letter backing a regional transit funding application.

• Adopted By‑Law No. 25‑29 Emergency Management Program (motion carried)
• Adopted By‑Law No. 25‑30 confirming council proceedings (motion carried)
• Authorized staff to sign a one‑year agreement with YWCA St. Thomas‑Elgin for Terrace Lodge pool use (motion carried)
• Supported national Rail Safety Week, September 15‑21 2025 (motion carried)
• Directed Warden to write a letter of support for SCOR EDC’s Ontario Transit Investment Fund application (motion carried)
• Sent report on proposed relocation of Aylmer Library to East Elgin Community Complex to its Board of Management (motion carried)
• Received and filed Warden’s July 2025 activity report (motion carried)
• Received and filed correspondence items 10.2‑10.3 (motion carried)

Land Division Committee

The Land Division Committee agenda for July 23, 2025 contains no listed items. No decisions or discussions are documented. The meeting appears to be procedural with no substantive agenda items.

Committee of the Whole Meeting

The Committee of the Whole will review reports on the potential expansion of the Aylmer Library at the Old Town Hall location and an analysis of relocating it to the East Elgin Community Complex. The meeting also includes contract awards and equipment purchases.

• Aylmer Library expansion response to Aylmer Town Council's Letter of Intent
• Analysis of consultation on relocating Aylmer Library to East Elgin Community Complex
• Contract award for Administration Building cladding, window and door replacement (Tender No. 2025-T27)
• Purchase of a decontamination trailer
• Contract extension for Wide Area Network (WAN) services

The council approved a three‑year extension of the wide‑area network contract with Bragg Communications (Eastlink). It also authorized the purchase of a decontamination trailer for $136,000 plus HST and awarded a $2,790,000 contract to Alpeza General Contracting for building envelope work. Additional actions were taken on the Aylmer Library expansion and relocation plans.

• Extended three‑year WAN services contract with Bragg Communications (Eastlink) – motion carried
• Approved purchase of one decontamination trailer for $136,000 plus HST from Canadian Safety Equipment – motion carried
• Awarded Administration Building cladding, window and door replacement contract to Alpeza General Contracting Inc. for $2,790,000 exclusive of HST – motion carried
• Received and filed Aylmer Library expansion Letter of Intent; requested town to confirm space size and construction date – motion carried
• Requested commitment from East Elgin Community Complex Board to host Aylmer Library branch by Jan 1 2028 and directed further lease/renovation discussions – motion carried
• Directed staff to prepare a summary report on the Aylmer Library relocation for the next council meeting – motion carried

County Council Meeting

Elgin County Council will hold its regular meeting on July 8, 2025. The council will adopt the agenda, receive reports, and consider two by‑laws, including By‑Law 25‑27 that authorizes a transfer payment agreement with the Ministry of Infrastructure under the Municipal Housing Infrastructure Program. Additional items include petitions, presentations, and activity reports.

• By-Law No. 25-27 authorizing Transfer Payment Agreement with Ministry of Infrastructure
• By-Law No. 25-28 Confirmation
• Presentation of petitions, presentations and delegations
• Warden’s Activity Report (June 2025)
• Museum and Archives 2025 Activity Report

The council approved the agenda and adopted the minutes from the June 24 meeting. It adopted Committee of the Whole recommendations and filed reports from the Warden and the Museum and Archives. The council received correspondence items and approved two flag‑raising requests. By‑Law No. 25‑27 authorizing a transfer payment for the Union Road and Fingal Line project and By‑Law No. 25‑28 confirming the meeting proceedings were both passed.

• Agenda approved (motion carried)
• June 24 minutes adopted (motion carried)
• Committee of the Whole recommendations CW25‑34 to CW25‑38 adopted (motion carried)
• Warden’s June 2025 activity report received and filed (motion carried)
• Museum and Archives 2025 activity report received and filed (motion carried)
• Correspondence items 10.1‑10.2 received and filed (motion carried)
• By‑Law No. 25‑27 approving transfer payment for Union Road and Fingal Line reconstruction passed (motion carried)
• By‑Law No. 25‑28 confirming meeting proceedings passed (motion carried)

Land Division Committee

The agenda consists of procedural boilerplate items. The committee is scheduled to discuss consent applications and new business.

• Consent Applications

Elgin OPP Detachment Board

The Elgin OPP Detachment Board will receive a quarterly report from the Detachment Commander and a chair’s report. It will consider two draft abuse‑prevention policies and a financial set‑up update. The board will review the draft 2025 budget, including cost‑share details for member municipalities. A spotlight report on policing protests and major events will also be discussed.

• Draft Abuse Prevention Policy (Katherine Thompson)
• Draft OPP Detachment Board Abuse Policy (Katherine Thompson)
• Draft Elgin OPP Detachment Board Budget 2025 with cost‑share appendix (Jennifer Ford)
• Financial Set‑Up Update (Jennifer Ford)
• Spotlight Report on Policing of Protests and Major Events – Inspector General Ryan Teschner

Committee of the Whole Meeting

The Elgin County Council Committee of the Whole met on June 24, 2025. The council considered the award of a contract for the rehabilitation of Gillets Bridge (B27). It also reviewed Official Plan Amendment No. 39 for the Municipality of Bayham at 92 Edison Drive. No other decisions were listed on the agenda.

• Contract award for Gillets Bridge (B27) rehabilitation
• Official Plan Amendment No. 39 for 92 Edison Drive, Bayham
• Approval of agenda
• Adoption of minutes
• Members' motions

The council approved its agenda and adopted the June 10 minutes. It authorized a $315,900 contract with Vandenburk Construction for the Gillets Bridge rehabilitation. The council also approved Official Plan Amendment No. 39 for the Municipality of Bayham.

• Approved agenda (Resolution CW25-34) – Motion carried
• Adopted June 10 minutes (Resolution CW25-35) – Motion carried
• Approved $315,900 Gillets Bridge (B27) rehabilitation contract with Vandenburk Construction Inc. (Resolution CW25-36) – Motion carried
• Approved Official Plan Amendment No. 39 for Bayham (Resolution CW25-37) – Motion carried
• Adjourned meeting until July 8, 2025 (Resolution CW25-38) – Motion carried

County Council Meeting

The council will consider a funding agreement for the reconstruction of the Village of Fingal. It will also receive an update on the Community Safety and Well-Being Plan and discuss a tourism directional signing program from Natterjack Brewing Company. A request from the Township of Malahide for road safety enhancements at Highway 73/45 and near Clovermead will be reviewed, and By‑Law No. 25‑26 will be confirmed.

• Village of Fingal Reconstruction – Funding Agreement (Director of Engineering Services)
• Community Safety and Well‑Being Plan Update (Manager of Economic Development, Tourism & Strategic Initiatives)
• Tourism‑Oriented Directional Signing Program correspondence from Natterjack Brewing Company
• Road safety enhancements request for Highway 73/45 intersection and Highway 73 near Clovermead (Township of Malahide)
• By‑Law No. 25‑26 Confirmation

The council endorsed the updated Aylmer‑Elgin‑St. Thomas Community Safety and Well‑Being Plan and directed staff to submit it to the Ministry of the Solicitor General. It also authorized the Warden and CAO to execute a Transfer Payment Agreement with the Ministry of Infrastructure for reconstruction of Union Road and Fingal Line in the Village of Fingal. The council declared the property at 42343 Fruit Ridge Line surplus and instructed staff to begin sale negotiations. By‑Law No. 25‑26 was read and passed.

• Endorsed the Community Safety and Well‑Being Plan update (Motion Carried)
• Authorized execution of Transfer Payment Agreement for Union Road and Fingal Line reconstruction (Motion Carried)
• Referred Highway 73/45 and Highway 73 near Clovermead safety enhancement request to Engineering Services (Motion Carried)
• Supported Prince Edward County resolution on disability advocacy (Motion Carried)
• Supported Southwold Township resolution on Fingal reconstruction design (Motion Carried)
• Declared 42343 Fruit Ridge Line surplus and directed sale negotiation (Motion Carried)
• Adopted By‑Law No. 25‑26 (Motion Carried)
• Adopted agenda, minutes, and closed‑meeting minutes (Motion Carried)

County Council Meeting

Elgin County Council will consider two by‑law items, including an amendment to the St. George Street speed zone (By‑Law No. 25‑24) and a confirmation of By‑Law No. 25‑25. The council will also receive recommendations from the Committee of the Whole (May 27, 2025) and the Joint Accessibility Advisory Committee (May 29, 2025). Additional reports include the Warden’s activity report, a procurement activity report for Q1 2025, and updates from the People and Culture and Planning departments. The meeting will conclude with a motion to rise and report and the usual adjournment.

• By‑Law No. 25‑24: St. George Street speed zone amendment (consideration)
• By‑Law No. 25‑25: Confirmation (consideration)
• Committee of the Whole recommendations – May 27, 2025 (resolutions package)
• Joint Accessibility Advisory Committee Recommendation – May 29, 2025 (JAAC Resolution 25‑4)
• Procurement Activity Report Q1 (January 1 – March 31 2025) presented by Manager of Procurement & Risk

The council approved its agenda and adopted the minutes from the May 27 meeting. It adopted several committee recommendations, filed multiple reports, and approved a flag‑raising proclamation for National Drowning Prevention Week. The council also read and passed By‑Law No. 25‑24 amending the St. George St. speed zone and By‑Law No. 25‑25 confirming the meeting proceedings.

• Agenda approved (motion carried)
• May 27 minutes adopted (motion carried)
• Committee of the Whole items CW25‑20 to CW25‑28 adopted (motion carried)
• Joint Accessibility Advisory Committee recommendation JAAC25‑4 adopted (motion carried)
• Flag raising and proclamation for Drowning Prevention Week approved (motion carried)
• Closed meeting minutes from May 27 adopted (motion carried)
• By‑Law No. 25‑24 (St. George St. speed zone amendment) passed (motion carried)
• By‑Law No. 25‑25 (meeting confirmation) passed (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will review a report from the Director of Planning and Development on a delegated‑authority consent application and the associated Planning Delegation By‑law (By‑law 25‑xx). It will also hear a presentation from the Manager of Economic Development on the Elgin County Tourism Content Policy and the 2025 website content guidelines. Standard procedural items such as agenda approval, minutes adoption and disclosures will also be addressed.

• Review of delegated‑authority consent application (May 1 2025)
• Consideration of Planning Delegation By‑law 25‑xx
• Presentation of Elgin County Tourism Content Policy – Business Listings and Events
• Review of Elgin Tourism Website Content Policy 2025
• Procedural items: agenda approval, minutes adoption, disclosures

The council approved the agenda and adopted the May 27 minutes. A report on consent‑application delegated authority was filed, but the motion to repeal By‑Law No. 24‑25 was defeated. The Elgin County Tourism Content Policy was approved.

• Approved agenda for June 10, 2025 Committee of the Whole (motion carried)
• Adopted minutes of May 27, 2025 meeting (motion carried)
• Filed report on consent‑application delegated authority; repeal of By‑Law No. 24‑25 defeated (defeated)
• Approved Elgin County Tourism Content Policy (motion carried)
• Adjourned meeting to reconvene June 24, 2025 (motion carried)

Homes Committee of Management

The Homes Committee of Management will adopt the agenda and the minutes from the previous meeting. It will receive the Long‑Term Care Director’s Update and the Long‑Term Care Operational Report covering January 1 to March 31, 2025. The committee will also consider other business, set the date of the next meeting, and adjourn.

• Adoption of agenda
• Adoption of minutes
• Long‑Term Care Director’s Update (Jan 1‑Mar 31, 2025)
• Long‑Term Care Operational Report (Jan 1‑Mar 31, 2025)
• Motion to Rise and Report

The committee approved its agenda and adopted the February 11, 2025 minutes. Two long‑term‑care reports were received and filed. The meeting was then adjourned.

• Approved agenda (motion carried)
• Adopted February 11, 2025 minutes (motion carried)
• Received and filed Long‑Term Care Director’s Update report (motion carried)
• Received and filed Long‑Term Care Operational Report (motion carried)
• Adjourned meeting at 11:59 a.m. (motion carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee will adopt the agenda and minutes, receive several reports from the Manager of Human Resources—including an update on AccessAbility Week 2025, the Joint Annual Accessibility Status Reports for 2023 and 2024, a compliance reporting and desk‑audit update, and information on the 2025 Joint Accessibility Open House with the City of St. Thomas. It will also address any other business, correspondence, and a motion to rise and report before adjourning.

• Adoption of Minutes
• Report on AccessAbility Week 2025 (verbal)
• Joint Annual Accessibility Status Report 2023 and 2024 (verbal)
• Compliance Reporting and Update on Desk Audits (verbal)
• Joint Accessibility Open House 2025 with City of St. Thomas (verbal)

The committee approved its agenda and adopted the October 22, 2024 minutes. It received and filed several verbal reports, including AccessAbility Week 2025 and the Joint Accessibility Open House 2025. The Joint Annual Accessibility Status Report for 2023‑2024 was received, filed, and approved by County Council. The meeting was then adjourned.

• Approved agenda for May 29, 2025 meeting (JAAC25-1) – motion carried
• Adopted minutes of Oct 22, 2024 meeting (JAAC25-2) – motion carried
• Received and filed AccessAbility Week 2025 verbal report (JAAC25-3) – motion carried
• Received, filed, and approved Joint Annual Accessibility Status Report 2023‑2024 (JAAC25-4) – motion carried
• Received and filed Compliance Reporting and Desk Audits verbal report (JAAC25-5) – motion carried
• Received and filed Joint Accessibility Open House 2025 verbal report (JAAC25-6) – motion carried
• Adjourned meeting at 4:19 p.m. (JAAC25-7) – motion carried

Land Division Committee

The agenda for the Elgin County Land Division Committee meeting on 2025-05-28 contains no listed items; it consists only of procedural placeholders and no substantive proposals, decisions, or discussions are recorded.

County Council Meeting

Elgin County Council will review and vote on recommendations from the Committee of the Whole, including the Growth Planning Steering Committee resolution. The meeting includes health updates on measles and a presentation from Hospice of Elgin. By‑laws related to planning authority and several delegation requests for the AMO conference, MTO safety inspections, and community health centre funding will also be considered.

• Presentation on measles update by Dr. Ninh Tran (Southwestern Public Health)
• Hospice of Elgin presentation
• Adoption of Growth Planning Steering Committee Recommendation (Resolution 25‑6)
• Consideration of By‑Law No. 25‑22 Planning Delegation of Authority
• Review of delegation requests for AMO Conference 2025, MTO safety inspections, and community health centre funding

The council approved delegation requests for the 2025 AMO conference, adopted a flag‑raising proclamation for Childhood Cancer Awareness Month, and authorized the start of discussions with landowners about a fire training ground. It also adopted the May 13 closed‑meeting minutes, approved the Growth Planning Steering Committee recommendation GPSC‑25‑6, and passed By‑Law 25‑22.

• Approved AMO Conference 2025 delegation requests (motion carried)
• Approved ChildCan flag‑raising and proclamation request (motion carried)
• Adopted May 13 closed‑meeting minutes (motion carried)
• Approved initiation of discussions with landowners for fire training ground (motion carried)
• Approved Growth Planning Steering Committee recommendation GPSC‑25‑6 (motion carried)
• Passed By‑Law No. 25‑22 (motion carried)
• Adopted Committee of Whole recommendations except CW25‑16 & CW25‑17 (motion carried)
• Adopted CW25‑16 recommendation (motion carried)

Special Meeting of Council

The council will adopt the meeting agenda, hear a report on the draft Elgin County Transportation Master Plan, and consider confirming By‑Law No. 25‑24. No other items have attached documents or proposals.

• Draft Multimodal Transportation Networks and Strategies – Elgin County Transportation Master Plan (report)
• By‑Law No. 25‑24 Confirmation

The council approved the meeting agenda as presented. It received and filed a presentation on Phase II and III of the County Transportation Master Plan. By‑Law No. 25‑23 confirming the meeting’s proceedings was read three times and passed. The council then adjourned at 1:51 p.m.

• Approved agenda (motion carried)
• Received and filed Transportation Master Plan presentation (motion carried)
• Passed By‑Law No. 25‑23 after three readings (motion carried)
• Adjourned meeting at 1:51 p.m. (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will discuss two draft plans of subdivision and a review of the Elgincentives Community Improvement Plan. The meeting also includes reviews of signage agreements, speed zone amendments, and radio working group recommendations.

• Draft Plan of Subdivision for 35743 Horton Street, Shedden (Township of Southwold)
• Draft Plan of Subdivision for 9270 Rogers Road (Township of Malahide)
• Elgincentives Community Improvement Plan Review
• Reduced Speed Zone By-Law Amendment for St. George Street
• Tourism Oriented Directional Signage (TODS) Agreement

The council approved its agenda and adopted the May 13 minutes. It directed staff to update the Elgincentives Community Improvement Plan and authorized an agreement with Canadian TODS Limited for tourism directional signage. The Reduced Speed Zone By‑Law was amended to add a 30 km/h zone on St. George Street, and draft plan approvals were granted for subdivisions in Southwold and Malahide. The radio‑system recommendation was deferred pending a Shared Services Analysis, and the meeting adjourned at 12:05 p.m.

• Approved agenda (Resolution CW25-20)
• Directed comprehensive update to Elgincentives Community Improvement Plan (CW25-22)
• Authorized agreement with Canadian TODS Limited for tourism signage (CW25-23)
• Amended Reduced Speed Zone By‑Law to 30 km/h on St. George Street (CW25-24)
• Granted draft plan approval for 35743 Horton Street, Shedden (CW25-25)
• Granted draft plan approval for 9270 Rogers Road, Malahide (CW25-26)
• Deferred Radio Working Group recommendations until after Shared Services Analysis (CW25-27)
• Adjourned meeting to reconvene June 10, 2025 (CW25-28)

County Council Meeting

County Council will meet to consider By-Law No. 25-20 regarding fees and charges. The body will also review a 2024 library performance report and recommendations from the Rural Initiatives and Planning Advisory Committee.

• By-Law No. 25-20 Fees and Charges
• Resolution RIPA25-05 from Rural Initiatives and Planning Advisory Committee
• 2024 Library Performance Report
• Regional Rail Infrastructure Project Application update from SCOR EDC
• Correspondence opposing the expansion of Strong Mayor Powers

The council approved the meeting agenda, deferring the 2024 Library Performance Report. It adopted the April 22 minutes, the Committee of the Whole recommendations, and the Rural Initiatives and Planning Advisory Committee recommendation. Two by‑laws were read three times and passed: By‑Law No. 25‑20 establishing a schedule of fees and charges, and By‑Law No. 25‑21 confirming the meeting proceedings.

• Adopted agenda with deferral of Library Performance Report
• Adopted minutes from April 22, 2025 meeting
• Adopted Committee of the Whole recommendations (items CW25-5 to CW25-13)
• Adopted Rural Initiatives and Planning Advisory Committee recommendation (RIPA25-5)
• Filed Warden’s Activity Report (April 2025)
• Filed Human Resources Accessibility Week report
• Passed By‑Law No. 25‑20 establishing fees and charges schedule
• Passed By‑Law No. 25‑21 confirming meeting proceedings

Growth Planning Steering Committee

The committee will conduct standard business such as calling the meeting to order, approving the agenda, adopting prior minutes, and handling disclosures and delegations. It will receive a briefing from the Director of Planning and Development on the St. Thomas psychiatric hospital discussion and review closed‑meeting minutes from February 25, 2025. No specific policy decisions or contracts are listed on the agenda.

• Closed Meeting – review of minutes from February 25, 2025
• Director of Planning and Development – update on St. Thomas psychiatric hospital discussion
• Motion to Rise and Report
• Date of Next Meeting set

Committee of the Whole Meeting

The Elgin County Committee of the Whole will consider several reports, including the award of a contract for the Port Talbot Hill reconstruction project. It will also discuss delegated authority for consent applications under a new planning by-law and review AMO delegation requests for 2025. Standard items such as approval of the agenda and adoption of minutes are also on the agenda.

• Port Talbot Hill Reconstruction – Contract Award (report)
• Consent application delegated authority – Planning Delegation By‑Law (report)
• AMO Delegation Requests 2025 (report)
• Approval of Agenda
• Adoption of Minutes

The council approved a $2,853,500 contract with Clarke Construction Inc. to rebuild Port Talbot Hill and increased Spriet Associates' inspection services by $72,000. It also repealed By‑Law No. 24‑25 and adopted an updated planning delegation by‑law, and directed staff to draft AMO delegation requests on rural health and vehicle costs. The meeting was adjourned to reconvene on May 27, 2025.

• Approved Clarke Construction Inc. contract for Port Talbot Hill Reconstruction ($2,853,500) – Motion carried (Resolution CW25-16)
• Increased Spriet Associates contract administration services by $72,000 – Motion carried (Resolution CW25-16)
• Repealed By‑Law No. 24‑25 Planning Delegation Authority and adopted updated by‑law – Motion carried (Resolution CW25-17)
• Received and filed the report on consent‑application delegated authority – Motion carried (Resolution CW25-17)
• Directed staff to draft AMO delegation requests for rural health and MTO vehicle costs – Motion carried (Resolution CW25-18)
• Approved the meeting agenda as presented – Motion carried (Resolution CW25-14)
• Adopted minutes of the April 22, 2025 meeting – Motion carried (Resolution CW25-15)
• Adjourned the meeting to reconvene on May 27, 2025 at 9:30 a.m. – Motion carried (Resolution CW25-19)

Land Division Committee

The Elgin County Land Division Committee meeting on April 23, 2025 will review consent applications for land division. The applications involve parcels on Talbot Line in the Township of Malahide, Jane Street in the Municipality of West Elgin, and Chapel Street in the Municipality of Bayham. The committee will also address standard agenda items such as call to order, minutes, and correspondence.

• Consent application E 22-25 & E 23-25 – 47323 / 47325 Talbot Line, Township of Malahide
• Consent application E 27-25 – 172/174 Jane Street, Municipality of West Elgin
• Consent application E 46-23 to E 49-23 – 46 Chapel Street, Municipality of Bayham

Rural Initiatives and Planning Advisory Committee

The Rural Initiatives and Planning Advisory Committee will receive a briefing from the Director of Engineering Services and the Communications Coordinator on a request for improved signage for agricultural equipment and a Share the Road communications plan. The meeting also includes standard procedural items such as electing a chair and vice‑chair, approving the agenda, and adopting minutes from the April 30, 2024 meeting. No decisions or votes are indicated for the signage or communications plan items.

• Request for Improved Signage for Agricultural Equipment (report/briefing)
• Share the Road Communications Plan (report/briefing)
• Election of Chair and Vice Chair (procedural)
• Approval of the Agenda (procedural)
• Adoption of Minutes from April 30, 2024 (procedural)

Committee of the Whole Meeting

The Committee of the Whole will discuss the approval of fees and charges for 2025 and review several transportation initiatives. The meeting also includes a grant application for the Wallacetown Agricultural Society and a space analysis for the Aylmer Library expansion.

• Approval of Fees and Charges 2025 (By-law 25-XX)
• Tender awards for Microsurfacing and Surface Treatment (No. 2025-T13) and Culvert Rehabilitations (No. 2025-T12)
• Transportation Master Plan initiatives regarding the Cycle Master Plan and Road and Bridge Rationalization
• Grant application from the Wallacetown Agricultural Society
• Lease and Space Needs Analysis for the Aylmer Library Expansion

The council approved the 2025 Fees and Charges By‑Law changes. It authorized a $5,727.79 grant to the Wallacetown Agricultural Society for its office building project. The council selected Duncor Enterprises Inc. for a microsurfacing contract worth $839,495 (County portion) and Laemers Excavating for culvert rehabilitation work costing $394,063.51 plus a $50,000 contingency. It deferred the Cycle Master Plan, directed staff to develop a road rationalization implementation plan and adopt the Aylmer Library expansion analysis, with the library motion passing 7‑2.

• Approved 2025 Fees and Charges By‑Law changes (motion carried)
• Approved $5,727.79 grant to Wallacetown Agricultural Society (motion carried)
• Selected Duncor Enterprises Inc. for microsurfacing contract $839,495 (County portion) (motion carried)
• Selected Laemers Excavating for culvert rehabilitation contract $394,063.51 plus $50,000 contingency (motion carried)
• Deferred consideration of the Cycle Master Plan to a future meeting (motion carried)
• Directed staff to develop road rationalization implementation plan and begin bridge closure planning; removed five bridges from County jurisdiction (motion carried)
• Adopted Aylmer Library expansion leasing and space needs analysis (motion carried, vote 7‑2)
• Adjourned meeting to reconvene May 13, 2025 (motion carried)

County Council Meeting

At the regular council meeting, members will review and vote on two by‑laws. By‑Law No. 25‑18 proposes a debenture for county financing. By‑Law No. 25‑19 seeks confirmation of a previously approved measure. The council will also receive reports on the Warden’s activities, tree services, the tourism website launch, and other correspondence.

• By‑Law No. 25‑18 – Debenture
• By‑Law No. 25‑19 – Confirmation
• Website Modernization Project – Elgin Tourism Website Launch
• Warden’s Activity Report (March 2025)
• Tree Commissioner/Weed Inspector Quarterly and Year‑End Reports (2024)

The council adopted its agenda and the minutes from the April 8 meeting. It received and filed several reports, including the tourism website launch and tree‑commissioner updates. Council approved By‑Law 25‑18, authorizing a $6,000,000 debenture for the Terrace Lodge rebuild, and By‑Law 25‑19 confirming the meeting proceedings. It also supported Howick Township’s email on utility‑pole installation and set the next council meeting for May 13, 2025.

• Approved agenda for the April 22 meeting (motion carried)
• Adopted minutes of the April 8 meeting (motion carried)
• Received and filed tourism website launch report (motion carried)
• Approved By‑Law 25‑18 authorizing $6,000,000 borrowing for Terrace Lodge rebuild (motion carried)
• Approved By‑Law 25‑19 confirming meeting proceedings (motion carried)
• Supported Howick Township email on utility‑pole installation; to raise at 2025 SWIFT AGM (motion carried)
• Adopted closed‑meeting minutes of April 8 meeting (motion carried)
• Received and filed Labour Relations Update – ONA Interest Arbitration Award (motion carried)

County Council Meeting

Elgin County Council will meet to consider several by-laws and review reports on library services. The meeting includes a resolution regarding a municipal garden pilot project and a closed session regarding labour relations.

• By-Law No. 25-16 CUPE Library Collective Agreement
• Manager of Library Services Mobile Library Service Progress Report
• Resolution from the Municipality of Central Elgin regarding a garden plot and municipal garden planting pilot project in municipal parks
• By-Law No. 25-17 Confirmation
• Closed meeting item regarding a labour relations matter

The council approved the agenda and adopted the minutes from the March 25 meeting. It received and filed the Mobile Library Service progress report and a garden‑plot correspondence. In closed session, the council adopted the March 25 closed‑meeting minutes, approved a confidential labour‑relations report recommending renewal of the CUPE Local 841 collective agreement and ordered a by‑law to be prepared, and passed By‑Law No. 25‑16 for the library collective agreement and By‑Law No. 25‑17 confirming the meeting proceedings. The meeting adjourned at 9:24 a.m.

• Agenda approved (motion carried)
• March 25 minutes adopted (motion carried)
• Mobile Library Service progress report received and filed (motion carried)
• Garden‑plot pilot correspondence received and filed (motion carried)
• Closed‑meeting minutes of March 25 adopted (motion carried)
• Labour‑relations report approving CUPE Local 841 agreement renewal approved; by‑law to be prepared (motion carried)
• By‑Law No. 25‑16 authorizing library collective agreement passed (motion carried)
• By‑Law No. 25‑17 confirming meeting proceedings passed (motion carried)

Committee of the Whole Meeting

The Committee of the Whole will review a debenture timeline for the Terrace Lodge Redevelopment. The body will also consider tender awards for asphalt recycling and paving projects.

• Terrace Lodge Redevelopment debenture timeline
• Cold In-Place Asphalt Recycling tender awards (Tender No. 2025-T10)
• Hot Mix Asphalt Paving tender awards (Tender No. 2025-T11)

The council approved the meeting agenda and the Terrace Lodge Redevelopment debenture timeline report, authorizing signatures and a future by‑law. It also approved contracts for cold in‑place asphalt recycling ($2,079,245.30 plus $100,000 contingency) and hot‑mix asphalt paving ($7,795,770.10 county portion plus $250,000 contingency) on county roads. The Warden and Chief Administrative Officer were authorized to sign the contracts. The meeting was adjourned to reconvene on April 22, 2025.

• Approved agenda (Resolution CW25-1) – motion carried
• Approved Terrace Lodge Redevelopment – Debenture Timeline report and authorized signatures (Resolution CW25-2) – motion carried
• Approved by‑law to be presented at next council meeting for debenture (Resolution CW25-2) – motion carried
• Approved Roto‑Mill Inc. contract for Cold In‑Place Asphalt Recycling, $2,079,245.30 plus $100,000 contingency (Tender 2025‑T10) – motion carried
• Approved Brantco Construction contract for Hot Mix Asphalt Paving, $7,795,770.10 county portion plus $250,000 contingency (Tender 2025‑T11) – motion carried
• Authorized Warden and Chief Administrative Officer to sign the asphalt contracts – motion carried
• Adjourned meeting to reconvene April 22, 2025 (Resolution CW25-4) – motion carried

Land Division Committee

The Land Division Committee will meet to discuss and decide on several consent applications. These applications involve specific properties across the Municipality of West Elgin, Township of Southwold, and Municipality of Central Elgin.

• Application E 15-25: 24915 Crinan Line, West Elgin
• Application E 16-25: 33728 Fingal Line, Southwold
• Application E 17-25: 39391 Fingal Line, Southwold
• Application E 18-25: 8982 Yarmouth Centre Road, Central Elgin
• Application E 19-25/E 20-25: 43847 Ferguson Line, Central Elgin

Special Council Meeting

The Elgin County Council will hold a Special Council meeting on March 25 2025. Council members will adopt the previous meeting’s minutes, review disclosures of pecuniary interest, and consider petitions and presentations. The Committee of the Whole will meet, followed by a vote on a motion to adopt its recommendations. The council will also consider and confirm By‑Law No. 25‑15.

• Adoption of minutes
• Disclosure of pecuniary interest
• Presentation of petitions, presentations and delegations
• Committee of the Whole session
• Consideration and confirmation of By‑Law No. 25‑15

At the special meeting, council members moved into a Committee of the Whole and then into a closed session for a training presentation. The council received and filed the training presentation, adopted the Committee of the Whole recommendations, and passed By‑Law No. 25‑15. All motions were carried without recorded vote counts.

• Moved into Committee of the Whole (motion carried)
• Approved closed meeting session for training presentation (motion carried)
• Received and filed training presentation titled "New Council & Committee of the Whole Structure Council Training Session" (motion carried)
• Adopted recommendations of the Committee of the Whole (motion carried)
• Passed By‑Law No. 25‑15 confirming meeting proceedings (motion carried)
• Adjourned the meeting at 12:08 p.m. (motion carried)

Regular Council Meeting

Elgin County Council will consider a contract award for a server infrastructure refresh project and review a library relocation proposal for Aylmer. The meeting also includes adoption of two by‑laws, an administrative services agreement with the Elgin OPP Detachment Board, and a review of sponsorship applications and health status updates.

• Server Infrastructure Refresh Project – Contract Award (Director of Financial Services/Treasurer)
• Aylmer Library Relocation presentation (Cynthia Grant)
• By‑Law No. 25‑13 Committee By‑Law (adoption)
• LS 25‑1 Administrative Services Agreement – Elgin OPP Detachment Board (Director of Legal Services)
• Letter from the Association of Municipalities of Ontario regarding Social Housing Stimulus (information item)

At the March 25, 2025 meeting, Elgin County Council approved a $349,985 contract for a server infrastructure refresh. The council also approved $46,000 in sponsorship funding and amended the grant policy to have council review sponsorship applications. It endorsed proposed changes to the County’s Official Plan and authorized an administrative services agreement with the Elgin OPP Detachment Board. By‑laws No. 25‑13 and No. 25‑14 were passed and the council adjourned until April 8, 2025.

• Adopted minutes from the March 11, 2025 council meeting (Motion Carried)
• Awarded the Server Infrastructure Refresh contract to CDW Canada Corp. for $349,985 (Motion Carried)
• Approved sponsorship funding allocations totaling $46,000 and amended the Grant and Sponsorship Policy (Motion Carried)
• Endorsed modifications to the Official Plan and directed staff to forward them to the Minister (Motion Carried)
• Approved the Administrative Services Agreement with the Elgin OPP Detachment Board and authorized signatures (Motion Carried)
• Passed By‑Law No. 25‑13 defining committee mandate and procedures (Motion Carried)
• Passed By‑Law No. 25‑14 confirming council proceedings (Motion Carried)
• Adjourned the meeting to reconvene on April 8, 2025 (Motion Carried)

Regular Council Meeting

Elgin County Council will vote on By‑Law No. 25‑10 for the 2025 budget, By‑Law No. 25‑11 setting non‑union employee remuneration rates, and By‑Law No. 25‑12 confirmation. The council will also consider appointing a county representative to the Green Lane Landfill Liaison Committee and review updated growth forecasts and land‑needs assessments for the county.

• By‑Law No. 25‑10 – 2025 Budget
• By‑Law No. 25‑11 – Non‑Union Employee Remuneration Rates
• By‑Law No. 25‑12 – Confirmation
• Request to appoint Jack Vanderkooy to the Green Lane Landfill Liaison Committee
• Updated growth forecasts and land needs assessment for County of Elgin

Land Division Committee

The Elgin County Land Division Committee will meet on February 26, 2025 at Council Chambers, 450 Sunset Drive, St. Thomas. The agenda includes standard items such as requests for deferral or withdrawal of applications, adoption of minutes, disclosure of pecuniary interests, correspondence, new business, consent applications, and setting the date of the next meeting. No specific applications, rezoning proposals, contracts, or fee changes are listed in the agenda.

Regular Council Meeting

Elgin County Council will discuss the 2025 proposed county budget, including the Budget By‑Law 25‑XX and Borrowing By‑Law 2025. The meeting also includes presentations on the administration building exterior renovation options and an emergency‑plans MOU with the Thames Valley District School Board. Additional items are the appointment of Brent Clutterbuck to a regional water‑source protection committee and the consideration of two by‑laws (Borrowing By‑Law No. 25‑08 and Confirmation By‑Law No. 25‑09).

• 2025 Proposed County Budget – includes Budget By‑Law 25‑XX and Borrowing By‑Law 2025
• Administration Building Exterior Renovation – Options Presentation and schematic design 24196DL
• Homes – Emergency Plans – MOU with Thames Valley District School Board (Southwold PS and Elgin Manor)
• Appointment of Brent Clutterbuck to Thames‑Sydenham and Region Drinking Water Source Protection Committee (2025‑2029 term)
• Consideration of By‑Law No. 25‑08 Borrowing By‑Law and By‑Law No. 25‑09 Confirmation

Growth Planning Steering Committee

The Growth Planning Steering Committee will adopt the agenda and minutes from the January 24, 2025 meeting. It will receive a briefing from the Director of Planning and Development on updated growth forecasts and a land needs assessment for the County of Elgin. The committee will also consider a motion to rise and report and set the date for the next meeting.

• Adoption of minutes from the January 24, 2025 meeting
• Briefing: Updated growth forecasts and land needs assessment (Director of Planning and Development)
• Closed meeting minutes – January 24, 2025
• Motion to rise and report
• Setting the date of the next meeting

Homes Committee of Management

The Elgin County Homes Committee of Management will adopt the November 12, 2024 post‑meeting minutes. It will receive a Director’s Update and an Operational Report covering long‑term care from October 1 to December 31, 2024. The meeting also includes routine items such as disclosures, delegations, other business, and setting the date for the next meeting.

• Adoption of post‑meeting minutes (Nov 12 2024)
• Long‑Term Care Director’s Update (Oct 1 – Dec 31 2024)
• Long‑Term Care Operational Report (Oct 1 – Dec 31 2024)
• Other Business
• Closed Meeting Items

Regular Council Meeting

Council will discuss a Phase 1 update report on transportation needs and opportunities. The meeting includes a presentation from the West Elgin Community Health Centre and a grant application for DHC Harris Enterprises.

• Transportation Master Plan – Phase 1 – Needs and Opportunities Update Report
• Tax Increment Equivalent Grant (TIEG) application for DHC Harris Enterprises
• Presentation by West Elgin Community Health Centre
• By-Law No. 25-06 Procedural By-Law
• By-Law No. 25-07 Confirmation

Finance Committee

The Finance Committee will hold its regular meeting, approving the agenda and minutes, and reviewing the Director of Financial Services/Treasurer’s report on the 2025 budget follow‑up and business plan. The committee will also consider closed‑meeting minutes from February 4, 2025 and address correspondence, including a hospice document. No other specific motions or decisions are listed.

• Review of Director of Financial Services/Treasurer’s business plan and 2025 budget follow‑up
• Consideration of closed meeting minutes – February 4, 2025
• Correspondence – Hospice of Elgin.pdf
• Motion to rise and report
• Approval of agenda and adoption of minutes

Finance Committee

The Elgin County Finance Committee will hear the Director of Financial Services/Treasurer present the 2025 budget, including departmental and capital information. It will also consider a resolution from the Municipality of Central Elgin Council requesting financial support for the Hospice of Elgin. The meeting includes review of reserve fund balances and a closed item on a non‑union economic adjustment recommendation.

• 2025 Budget Presentation by Director of Financial Services/Treasurer
• Resolution request for financial support to Hospice of Elgin
• Review of reserves and reserve fund balances (Appendix A)
• Summary of 10‑year operating and capital information (Appendix B)
• Closed item: 2025 Non‑Union Economic Adjustment Recommendation

Regular Council Meeting

Elgin County Council will discuss a contract award for the King Bridge replacement and the relocation of the Aylmer Library Branch. The meeting includes presentations on a new hospital facility and the 2024 Elgin Clean Water Association annual report.

• Contract award for King Bridge Replacement (Tender No. 2024-T29)
• Relocation of Aylmer Library Branch to the East Elgin Community Complex
• By-Law No. 25-04 Joseph Street Speed Zone Amendment
• Request for financial support for Hospice of Elgin from Municipality of Central Elgin
• Presentation by St. Thomas Elgin General Hospital regarding a new facility

Finance Committee

The Finance Committee will review the 2025 budget presentation and consider a recommendation on a non‑union economic adjustment. The meeting will also approve the agenda, adopt the previous minutes, and disclose any pecuniary interests.

• 2025 Budget Presentation (reports/briefings)
• Closed item: 2025 Non‑Union Economic Adjustment Recommendation
• Approval of Agenda
• Adoption of Minutes
• Disclosure of Pecuniary Interest

Growth Planning Steering Committee

The Growth Planning Steering Committee will meet to elect its Chair and Vice Chair. The committee will review feedback for the 2025 Ontario Budget pre-budget consultation.

• Election of Committee Chair and Vice Chair
• Pre-Budget Consultation Feedback for the 2025 Ontario Budget
• Closed meeting regarding Sunset Provincial Lands

Human Resources Committee

The Elgin County Human Resources Committee will adopt its agenda and the minutes from the May 14, 2024 meeting. It will review closed‑meeting items, specifically the May 14 minutes and the recruitment for a Director of People & Culture. The committee will also consider a motion to rise and report and set the date for its next meeting.

• Adoption of agenda
• Adoption of May 14, 2024 HR Committee minutes (closed item)
• Review of Director of People & Culture recruitment (closed item)
• Motion to rise and report
• Setting date of next meeting

Land Division Committee

The Elgin County Land Division Committee will conduct its routine business, including a call to order, adoption of minutes, and disclosure of interests. The primary focus will be the review of eight consent applications submitted by landowners in Bayham, Central Elgin, Malahide, and Southwold. The meeting will conclude with setting the date for the next meeting and adjournment.

• Consent application E2-25 – Jesse Froese, 55942 Maple Grove Line, Municipality of Bayham
• Consent application E3-25 – Gerhard Harms, 20 Elm Street, Municipality of Bayham
• Consent application E4-25 – Daria Koscinkski, 4799 Hawk Cliff Road, Township of Central Elgin
• Consent application E68-24 – Galen McCue, 47290 Mapleton Line, Township of Malahide
• Consent application E92-24 – Mike Chromczak, 11010 Culloden Road, Municipality of Bayham

Regular Council Meeting

Council will discuss pedestrian crossings on East Road and review requests regarding speeding on Centennial Road and sidewalk installation on Pioneer Line. The body is also considering a request to maintain the Farm Class Tax rate at 0.23 percent.

• East Road Pedestrian Crossing Update
• Request to maintain Farm Class Tax rate at 0.23 percent
• Request for sidewalk on Pioneer Line between Miller Road and Currie Road
• Request to investigate speeding on Centennial Road between Elm Street and Southdale Line
• By-Law No. 25-02 Operation of the Elgin County Museum