Erin public meetings in 2023

Committee of Adjustment

The Committee of Adjustment is reviewing application A19-23 regarding the property at 9650 Sideroad 5. The review includes planning reports and correspondence from the County of Wellington and Credit Valley Conservation.

• Application A19-23 (9650 Sideroad 5)
• Planning report and drawings for A19-23
• County of Wellington letter regarding A19-23
• Credit Valley Conservation letter regarding A19-23

Regular Council Meeting

The Council will review the final draft of the 2024 budget and forecasts through 2027. The agenda also includes several planning items regarding zoning by-law amendments and road dedications.

• Zoning By-law Amendment for 5397 Wellington Road 125
• Road Widening Dedication By-law (23-63)
• Holding (H2) Removal By-law for Lot 16, Concession 10 and 11 (23-67)
• 2024 Budget By-law (23-68)
• Site Plan Agreement for 51 Main Street

Special Council Meeting

The Town of Erin Council is meeting to review the second draft of the 2024 budget along with financial forecasts for 2025 through 2027. The agenda also includes a confirming by-law.

• 2nd Draft 2024 Budget and 2025-2027 Forecasts
• Confirming By-law 23-66

Special Council Meeting

The Council will review several by-laws regarding the Fire Department, building inspections, and road dedications. Presentations include a CAO recruitment update and traffic management updates for construction in Downtown Hillsburgh and on Trafalgar Road.

• CAO Recruitment Kick-Off Meeting presentation
• Traffic Management Update: Downtown Hillsburgh and Trafalgar Road sewers
• Bill 136 - Greenbelt Statute Law Amendment Act, 2023 discussion
• Road Dedication By-law (23-63)
• Fire Department Establishing and Regulating By-law (23-64)

Special Council Meeting

Council will review presentations regarding the 2024 Credit Valley Conservation budget and a Memorandum of Understanding with the Grand River Conservation Authority. The meeting also includes a review of the first draft of the 2024 municipal budget and forecasts for 2025-2027.

• Credit Valley Conservation 2024 Budget presentation
• Grand River Conservation Authority Municipal MOU for Category 2 Programs and Services
• First draft of the 2024 budget and 2025-2027 forecasts

Regular Council Meeting

Erin Council is reviewing a town-initiated zoning by-law amendment and considering the passing of 12 heritage designation by-laws. The agenda also includes a report on bridge and culvert inspections and a traffic management update.

• Town-Initiated Zoning By-law Amendment (Z23-03)
• Passing of 12 Heritage Designation By-laws for properties on Trafalgar Road and Church Street
• 2023 Erin OSIM Bridge and Culvert Inspection Report
• Traffic Management Update presentation
• Proposal regarding mobile devices for Council

Committee of Adjustment

The Committee of Adjustment will consider application A18-23 regarding the property at 5833 Eighth Line. The agenda includes a review of planning reports and architectural drawings related to this file.

• Application A18-23 for 5833 Eighth Line
• Adoption of September 20, 2023, meeting minutes

Regular Council Meeting

The Town of Erin Council will review the 2024 budget process and survey results. The agenda also includes reports on emergency management and planning and development. Additionally, council will consider a new building by-law.

• 2024 Budget Process and Survey Overview
• 2023 Annual Emergency Management Programme Report
• Building By-law 2023 (PD2023-35)
• Planning & Development Year-to-Date Report
• Hillsburgh Tree Lighting proposal

Regular Council Meeting

The Town of Erin Council will review draft 2022 financial statements and several planning items. Discussions include a site alteration agreement for Empire Communities at 5525 Eighth Line and an official plan amendment for Hillsburgh Heights Inc. at 5916 Trafalgar Road.

• Site Alteration Agreement for Empire Communities at 5525 Eighth Line
• Official Plan Amendment OP2021-01 for Hillsburgh Heights Inc. at 5916 Trafalgar Road
• Draft 2022 Financial Statements
• Town of Erin Street and Park Naming Options
• Traffic Management and Wastewater Servicing updates

Regular Council Meeting

The Town of Erin Council is reviewing a proposal to repeal and replace the current parking by-law. The meeting also includes a recommendation report regarding the designation of heritage properties within the town.

• Repeal and replacement of Parking By-law 5000-05 with Parking By-law 6000-23
• Notice of Intention to Designate Heritage Properties within the Town of Erin
• Erin Chamber of Commerce request for funds delegation
• Erin Pride 2024 delegation
• Hillsburgh Lions Club and Let's Get Hillsburgh Growing Committee tree lighting delegation

Regular Council Meeting

The Town of Erin Council will discuss a town-initiated zoning by-law amendment and proposed updates to the building permit fee schedule. The agenda also includes reviews of 2024 budget guidelines and a request for funds from the Erin Chamber of Commerce.

• Town-initiated zoning by-law amendment (Z23-03)
• Building permit fee schedule updates (By-law #23-38)
• Sole source contract for heritage designations
• 2024 budget guidelines and timetable
• Erin Chamber of Commerce request for funds

Committee of Adjustment

The Committee of Adjustment will review application A17-23 regarding the property at 5606 Sixth Line. The committee will consider a planning report and comments from the Grand River Conservation Authority (GRCA) and the County of Wellington.

• Application A17-23: 5606 Sixth Line

Regular Council Meeting

The Council will review the second quarter financial report ending June 30, 2023. Discussion items include fund requests from the Erin Tennis Club and the Erin Garden Club for McMillan Park irrigation. The meeting also includes several by-law appointments.

• Second Quarter Financial Report for the period ending June 30, 2023
• Erin Tennis Club request for funds
• Erin Garden Club request for McMillan Park irrigation system
• Erin Outlaws Special Occasion Permit
• By-law 23-35: Building Inspector Appointment (Rita Geurts)

Regular Council Meeting

The Council will review several planning and development matters including subdivision agreements and zoning amendments. The agenda also includes updates on Chief Administrative Officer recruitment and fire services reporting.

• Chief Administrative Officer (CAO) Recruitment
• National Properties Inc. (Solmar) Subdivision Agreement
• Zoning By-law Amendment for Keith's Trailer Sales Inc., 6113 Trafalgar Road
• Removal of Holding Symbol from Part Lot 16 and 17, Concession 10
• WRRF Receiver Monitoring and Mitigation Proposal Award to CVC

Council approved a wastewater monitoring and mitigation proposal and passed several zoning and site plan by-laws. The Town also moved to appoint an Interim CAO and initiated a tender for a permanent CAO consultant.

• Awarded WRRF monitoring contract to Credit Valley Conservation for $651,597 plus 20% contingency (Carried)
• Directed Clerk to offer Interim CAO position to selected individual (Carried)
• Directed staff to issue tender for permanent CAO recruitment consultant (Carried)
• Approved Phase 1 Subdivision Agreement for National Properties Inc. (Solmar) (Carried)
• Passed By-law 23-32 for Zoning Application Z23-01 at 6113 Trafalgar Road (Carried)
• Passed By-law 23-33 to remove Holding (H1) symbol from Part Lot 16 and 17, Concession 10 (Carried)
• Approved updates to Site Plan Control By-law 01-32 and Planning Fees and Charges By-law 01-28 (Carried)
• Renamed Parks & Recreation Advisory Committee to Parks, Recreation & Trails Advisory Committee (Carried)

Regular Council Meeting

Council approved a contract for engineering services regarding the Erin Well Head Protection Area and passed several by-laws concerning development charges and fire protection. Council also directed staff to create a comprehensive traffic management plan and an RFP for a change management consultant.

• Approved $114,825 contract to Aqua Insight Inc. for Well Head Protection Area engineering
• Passed By-laws 23-08 and 23-09 regarding Development Charges and Wastewater Development Charges
• Approved Fire Protection Services Agreement with Township of Guelph/Eramosa (By-law 23-28)
• Approved Site Alteration Agreement for 5916 Trafalgar Road
• Accepted proposed street and park names for National Property Inc. (Solmar) development
• Directed staff to deliver a comprehensive traffic management and communication plan
• Directed staff to issue an RFP for an independent third-party change management consultant
• Supported AGCO Special Occasion Permit for RAM Rodeo Tour

Special Council Meeting

Council approved the meeting agenda and passed a by-law to confirm the proceedings of the June 29, 2023, special meeting. Three notices of motion were presented regarding a traffic management plan, funding for the Erin Chamber of Commerce, and an RFP for a change management consultant.

• Approved the meeting agenda (Resolution # 23-154)
• Passed By-law 23-27 to confirm the proceedings of the June 29, 2023, Special Meeting (Resolution # 23-155)
• Adjourned the meeting at 5:07 PM (Resolution # 23-156)

Committee of Adjustment

The Committee of Adjustment approved three applications for zoning relief regarding commercial vehicle sales, a residential sunroom addition, and a woodworking accessory building. A fourth application regarding an accessory dwelling unit was presented but the record ends before a decision was reached.

• Approved A13-23 for commercial vehicle sales at 36 Pioneer Drive, conditioned on appointments only (Carried)
• Approved A14-23 for a residential sunroom addition at 114 Trafalgar Road (Carried)
• Approved A15-23 for a 7.16-metre accessory building and outdoor storage at 9097 Sideroad 10 (Carried)

Regular Council Meeting

Council held a statutory public meeting to hear views on an Official Plan Amendment and subdivision proposal at 63 & 63A Trafalgar Road. No decision was made; staff will prepare a comment letter for the applicant to address in a second submission.

• Approved agenda as amended (Resolution # 23-136)