Erin public meetings in 2024

Committee of Adjustment

The Committee of Adjustment will hold a public hearing for file A13-24, a planning application for 5822 Ninth Line. A planning report, revised site plan, and garage elevation are included. The committee will then decide on the application.

• Public hearing for A13-24 – 5822 Ninth Line
• Planning report and revised site plan (Attachment A) and garage elevation (Attachment B) provided
• Committee decision to follow the hearing

The Committee of Adjustment approved Minor Variance Application A13-24 for 5822 Ninth Line, allowing a two-storey detached garage with a maximum height of 6.7 metres, exceeding the 4.5-metre limit for accessory buildings. The decision was carried unanimously. No other substantive decisions were made; the meeting also adopted the agenda and previous minutes.

• Approved Minor Variance A13-24 for 5822 Ninth Line (carried)
• Adopted agenda as circulated (carried)
• Adopted minutes of September 17, 2024 meeting (carried)

Regular Council Meeting

The Town of Erin Council is reviewing several municipal updates including a zoning amendment for Hillsburgh Heights Inc. at 5916 Trafalgar Road. The meeting also includes discussions on upcoming parks and recreation fees, water service rates, and proposed changes to seven heritage designation by-laws.

• Zoning By-law Amendment Z21-09 for Hillsburgh Heights Inc., 5916 Trafalgar Road
• 2025 Parks and Recreation Rates and Fees
• Proposed amendments to seven heritage designation by-laws
• First Quarter 2025 water service rates, service fees, and interim wastewater rates

Council approved a zoning by-law amendment for Hillsburgh Heights Inc. at 5916 Trafalgar Road, adopting By-law 24-54. It also approved 2025 parks and recreation fees, first quarter 2025 water rates and interim wastewater rates, and authorized notices for amendments to seven heritage designation by-laws. All decisions were carried unanimously.

• Approved zoning by-law amendment Z21-09 for Hillsburgh Heights Inc., 5916 Trafalgar Road (By-law 24-54)
• Approved 2025 Parks and Recreation Rates and Fees (By-law 24-55)
• Authorized staff to publish Notice of Intention to Amend seven heritage designation by-laws (23-48, 23-49, 23-51, 23-54, 23-57, 23-58, 23-59)
• Approved First Quarter 2025 Water Service Rates and Service Fees (By-law 24-56)
• Approved Interim Wastewater Rates (By-law 24-57)
• Passed By-laws 24-54 to 24-58 inclusive

Regular Council Meeting

Council will deliberate the final 2025 budget and multi-year forecasts, heritage designation changes for properties in Hillsburgh and Erin, and a parking by-law amendment on Spring Street. They will also consider retaining the Shamrock logo and hold a closed session for the CAO performance review.

• Final 2025 Budget and 2026-2028 forecasts
• Delisting and initiating heritage designation of seven properties in Village of Hillsburgh
• Notice of intention to designate heritage properties in Village of Erin
• Amendment of Parking By-law 6000-23 to change no-parking zone from south side to north side of Spring Street
• Retention and enhancement of the Shamrock logo

Council approved the 2025 budget with a 2.4% tax increase, funded by an additional $60,000 from the Tax Rate Stabilization Reserve Fund. They also approved several by-laws, including parking changes and heritage designations, and directed staff to retain the shamrock logo. The meeting included a closed session for a CAO performance review.

• Approved 2025 budget with 2.4% tax increase (carried)
• Approved By-law 24-51 to change parking prohibition on Spring Street from south to north side (carried)
• Removed seven properties from Heritage Registry and initiated heritage designation (carried)
• Authorized Notice of Intention to Designate for eight properties in Village of Erin (carried)
• Directed staff to retain and enhance shamrock logo (carried)
• Approved By-laws 24-51 to 24-53 (carried)
• Received delegation from Bryce McHenry for information (carried)

Regular Council Meeting

The Town of Erin Council is reviewing the first draft of the 2025 budget and forecasts through 2028. The meeting includes presentations on water infrastructure upgrades and the Credit Valley Conservation 2025 draft budget.

• First Draft 2025 Budget and 2026-2028 Forecasts
• Ainley Group presentation on Water Infrastructure Upgrades
• Credit Valley Conservation 2025 Draft Budget
• Third Quarter Financial Report ending September 30, 2024
• Draft 2023 Financial Statements

Council approved the town's 2023 financial statements and directed staff to circulate them as required by the Municipal Act. Members also received several reports for information, including the first draft of the 2025 budget and 2026-2028 forecasts, and passed By-Law 24-50.

• Approved 2023 financial statements (Carried)
• Passed By-Law 24-50 (Carried)
• Received 2025 budget draft and 2026-2028 forecasts (Carried)
• Received 2024 emergency management report (Carried)
• Received Q3 2024 financial report (Carried)
• Received water infrastructure presentation (Carried)
• Received 2025 CVC draft budget presentation (Carried)
• Adopted minutes from various previous meetings (Carried)

Regular Council Meeting

The Erin Town Council will review a proposed procurement policy and procedures, including Schedule A of By-law 24-48. They will also discuss the Municipal Well E9 Wellhead Protection Areas along Wellington County Road 23, with supporting documents and a pre‑consultation notice. The meeting includes routine items such as approvals of minutes and reports on water, wastewater, and finance.

• Review of Procurement Policy and Procedures (By‑law 24-48)
• Consideration of Municipal Well E9 Wellhead Protection Areas on Wellington County Road 23
• Wastewater Project Update presentation
• Finance report under Corporate Services

Council received a wastewater project update and directed staff to apply for provincial funding, include funds in the 2025 capital budget, and draft a sewer connection by-law. They also approved a new procurement policy and by-law, and passed by-laws 24-48 and 24-49. All decisions were carried unanimously.

• Approved resolution supporting Well E9 wellhead protection areas (carried)
• Directed staff to apply for Housing Enabling Water Systems Fund (HEWSF) for sewer systems (carried)
• Directed staff to include sewer planning funds in 2025 capital budget (carried)
• Directed staff to prepare draft sanitary sewer connection by-law (carried)
• Approved By-law 24-48 establishing procurement policies and procedures (carried)
• Passed By-laws 24-48 and 24-49 (carried)

Regular Council Meeting

The October 10 regular council meeting will consider two Stage 1B earthworks permit applications for sites on Eighth Line, review the award of RFP 2024‑02R for the Transportation Master Plan, and discuss a motion on town branding. Additional items include a confirming by‑law and community announcements.

• Public meeting for Stage 1B earthworks permit at 5520 Eighth Line and 5552 Eighth Line (Mattamy and Coscorp)
• Public meeting for Stage 1B earthworks permit at 5525 Eighth Line (Empire Developments)
• Award of RFP 2024‑02R – Transportation Master Plan
• Councillor Brennan's motion regarding town branding
• Confirming By‑law (24‑47)

Council voted to abandon the newly adopted town logo and revert to variations of the previously used shamrock icon, with public consultation before any final design. The decision followed a motion by Councillor Brennan, amended by Mayor Dehn to reference 'previously reviewed icons' instead of 'shamrock logo'. Council also awarded a contract for the Transportation Master Plan and received two earthworks permit applications for information.

• Dispensed with newly adopted logo, directed staff to assemble variations of previously reviewed icons (Carried)
• Directed staff to seek public consultation on possible new logo design before implementation (Carried)
• Awarded RFP 2024-02R Transportation Master Plan contract to 30 Forensic Engineering Inc. for $81,648.00 excluding HST (Carried)
• Received report PD2024-13 for Stage 1B Earthworks permit at 5520 and 5552 Eighth Line (Carried)
• Received report PD2024-14 for Stage 1B Earthworks permit at 5525 Eighth Line (Carried)
• Proclaimed October 24th as World Polio Day in the Town of Erin (Carried)
• Adopted minutes of September 26th Regular Council and Closed Session meetings (Carried)
• Passed By-Law 24-47 (Carried)

Regular Council Meeting

The Town Council will review the proposed 2025 budget guidelines and the second quarter financial report ending June 30, 2024. The meeting also includes a decision on the reappointment of a representative to the Grand River Conservation Authority.

• Proposed 2025 Budget Guidelines
• Second Quarter Financial Report for the period ending June 30, 2024
• Reappointment of the Town’s Representative to the Grand River Conservation Authority (GRCA)
• Confirming By-law 24-46

Committee of Adjustment

The Erin Committee of Adjustment will review two development applications: A08-24 for Part Lot 7, Concession 5 (Plan 61R-22250) and A10-24 for 5954 Winston Churchill Boulevard. Each file includes a planning report, site plan, and additional attachments such as accessory building plans or a heritage building conversion proposal. The committee will make decisions on these applications after the standard procedural items.

• Application A08-24 – Part Lot 7, Concession 5 (Plan 61R-22250) with site plan and accessory building details
• Application A10-24 – 5954 Winston Churchill Boulevard with site plan and heritage building conversion to an ARU
• Notice of public hearings for both applications (dated September 4, 2024)

The Committee of Adjustment approved both minor variance applications on the agenda. A08-24 allows an accessory building height of 6.60 m (exceeding the 4.5 m limit) at Part Lot 7, Concession 5. A10-24 permits an additional residential dwelling unit of 189.0 m² (54% of primary unit floor area) at 5954 Winston Churchill Boulevard, exceeding the 50% / 130 m² limit. Both approvals were carried unanimously.

• Approved minor variance A08-24 for accessory building height of 6.60 m (carried)
• Approved minor variance A10-24 for additional dwelling unit floor area of 189.0 m² (carried)
• Adopted minutes of August 28, 2024 meeting (carried)

Regular Council Meeting

The Town of Erin’s Regular Council Meeting on September 12, 2024, covers routine procedural items including adopting minutes from the August 29 meeting and receiving an annual update from Blue Triton Brands. The council will also review reports on a subdivision agreement and funding proposals for community tree canopy projects.

• Adoption of minutes from August 29, 2024 Regular Council Meeting
• Blue Triton Brands - Town of Erin Annual Update
• Development of Part of Lot 16 & 17, Concession 10; National Properties Inc. Phase 2 Subdivision Agreement
• CVC Funding Proposals to the Green Municipal Fund for community canopies

Council authorized finalizing the Phase 2 Subdivision Agreement for National Properties Inc. (parts of Lot 16 and 17, Concession 10) and approved a resolution acknowledging Credit Valley Conservation's funding proposals for tree planting. The meeting also included a closed session on a market compensation review and passed By-Law 24-45.

• Authorized finalizing Phase 2 Subdivision Agreement for National Properties Inc. (carried)
• Received Blue Triton Brands annual update for information (carried)
• Received CVC funding proposals report and acknowledged partnership for tree planting (carried)
• Received correspondence item 9.1 for information (carried)
• Proceeded into closed session for market compensation review (carried)
• Reconvened into open session and directed staff to proceed as directed (carried)
• Passed By-Law 24-45 (carried)

Regular Council Meeting

The Town of Erin Council will discuss a proposed telecommunication tower in Hillsburgh and a part lot control application for Erin Glen Phase 1. The meeting also includes reviews of a heritage plaque program and the 2025 meeting schedule.

• Proposed telecommunication tower at 6113 Trafalgar Road, Hillsburgh
• Part Lot Control Application (PLC24-03) for National Properties Inc. (Erin Glen Phase 1 Plan 61M-258)
• By-law 24-43 Fees and Charges Amending By-law
• By-law 24-41 Interim Fire Chief Appointment By-law
• Draft Heritage Plaque Program Policy

Council approved a part lot control application for National Properties Inc.'s Erin Glen Phase 1 (Plan 61M-258) and passed By-law 24-42. They also approved the 2025 meeting schedule, concurred with a Rogers telecommunication tower at 6113 Trafalgar Road, and adopted a Heritage Plaque Program policy. All decisions were carried unanimously.

• Approved part lot control application PLC24-03 for Erin Glen Phase 1 (By-law 24-42)
• Approved 2025 Council and Committee meeting schedule
• Concurred with Rogers Communications tower at 6113 Trafalgar Road, Hillsburgh
• Approved Heritage Plaque Program policy and fee amendment (By-law 24-43)
• Passed By-laws 24-41 to 24-44
• Proceeded as discussed in closed session regarding Ontario Land Tribunal appeal

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to make a decision on application A07-24. The meeting also includes a request for withdrawal or deferral regarding Part Lot 7, Concession 5.

• Public hearing and decision for File A07-24 at 4972 Third Line
• Request for withdrawal or deferral of application A08-24 for Part Lot 7, Concession 5

The Committee of Adjustment approved Minor Variance Application A07-24 for 4972 Third Line, allowing an additional residential dwelling unit with a larger floor area, placement in the front yard, and a taller accessory building than zoning permits. The approval is conditional on the owner submitting a report confirming Minimum Distance Separation requirements within 12 months. The committee also deferred application A08-24 indefinitely to allow the applicant more time to respond to staff comments.

• Approved Minor Variance A07-24 for 4972 Third Line (carried)
• Deferred application A08-24 sine die (carried)
• Adopted minutes of July 17, 2024 meeting (carried)

Special Council Meeting

The Town of Erin’s Special Council Meeting on August 6, 2024, from 10:00 a.m. to 12:00 p.m. at Town Hall Meeting Room featured a branding workshop. No formal decisions were listed in the agenda.

The Town of Erin held a special council meeting on August 6, 2024, focused solely on a branding workshop. Trajectory Brands Inc. presented and facilitated discussion on the town's visual brand, including logo and color palette design, with feedback provided by council. No formal decisions, approvals, or votes were made during the meeting.

• No formal decisions made; branding workshop only

Special Council Meeting

The Town Council is holding a special meeting on July 25, 2024. The primary purpose of the meeting is to conduct a Wastewater Construction Open House.

• Wastewater Construction Open House

The Special Council Meeting on July 25, 2024, consisted solely of a presentation by Claudio Micelli of WSP on the Town's wastewater system construction, followed by public questions. No formal decisions were made; the meeting was informational and adjourned at 6:07 PM.

• No formal decisions were made; meeting was informational only.

Special Council Meeting

The Town of Erin’s Special Council Meeting on July 24, 2024, from 3:00 p.m. to 8:00 p.m. at the Hillsburgh Library (9 Station Street) includes a branding workshop as the only substantive item. Procedural steps such as the call to order, declaration of pecuniary interest, and adjournment are also listed.

The Town of Erin Special Council meeting on July 24, 2024, consisted solely of a branding workshop. Trajectory Brands Inc. presented and facilitated discussion, but no substantive decisions, approvals, or votes were recorded. The meeting adjourned at 6:32 PM.

• No substantive decisions made; meeting was a branding workshop only

Regular Council Meeting

Council will hold public meetings regarding zoning and site alterations. The body is also reviewing updates to municipal fees, development charges, and a facility allocation policy.

• Zoning By-Law Amendment (Z24-02) for 9151 SR 24 (Willbois Landscaping)
• Site Alteration Permit application for 9516 Side Road 27
• Development Charges By-law 2024
• Fees and Charges Update 2024
• Part Lot Control Application (PLC24-02) for National Properties Inc. (Solmar Erin Glen Phase 1)

Council approved several by-laws including a new Development Charges By-law (24-35), a Fees and Charges update (24-36), and a Municipal Funding Agreement with AMO for the Canada Community-Building Fund (24-37). They also approved a Facility Allocation Policy and a Part Lot Control application for Solmar Erin Glen Phase 1. All motions were carried unanimously.

• Approved Development Charges By-law 24-35, repealing 19-32, 20-40, 23-08
• Approved Fees and Charges By-law 24-36, repealing 19-60, 20-44, 21-32, 23-38
• Approved Municipal Funding Agreement with AMO for Canada Community-Building Fund (By-law 24-37)
• Approved Facility Allocation Policy, repealing current policy
• Approved Part Lot Control By-law 24-38 for Solmar Erin Glen Phase 1
• Adopted minutes from June 17, 26, 27 meetings

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to decide on application A09-24 regarding 185 Main Street. The body will review a planning report and comments from the County of Wellington, Canada Post, and other agencies.

• Public hearing and decision on application A09-24 for 185 Main Street
• Requests for withdrawal or deferral for A07-24 (4972 Third Line)
• Requests for withdrawal or deferral for A08-24 (Part Lot 7, Concession 5)

The Committee of Adjustment approved a minor variance application for 185 Main Street to allow for reduced setbacks and distances between buildings. Two other applications were deferred to a future meeting.

• Approved Minor Variance Application A09-24 for 185 Main Street
• Deferred applications A07-24 and A08-24 to August 28th
• Adopted minutes from the June 19, 2024 meeting

Regular Council Meeting

The Town of Erin Council will review a proposed Development Charges By-law and its background study. The agenda also includes recommendation reports for Official Plan Amendments at 5916 Trafalgar Road North and 63/63A Trafalgar Road, as well as the 2023 Asset Management Plan.

• Public meeting regarding proposed Development Charges By-law
• Official Plan Amendment OP21-01 (OPA 15) for 5916 Trafalgar Road North
• Official Plan Amendment OP23-01 (OPA 16) for 63 and 63A Trafalgar Road
• Review of the 2023 Asset Management Plan
• Review of the 1st Quarter Financial Report ending March 31, 2024

Council approved two Official Plan Amendments to redesignate lands at 5916 Trafalgar Road North and 63-63A Trafalgar Road to residential use. The 2023 Asset Management Plan was approved, and the Town committed to creating Green Community Standards for sustainable development.

• Adopted Official Plan Amendment No. 15 to redesignate 5916 Trafalgar Road North from Future Development to Residential
• Adopted Official Plan Amendment No. 16 to redesignate lands at 63 and 63A Trafalgar Road to Residential and Greenlands
• Approved the 2023 Asset Management Plan
• Committed to the creation of Green Community Standards for sustainable and resilient design
• Passed By-laws 24-32 through 24-34
• Received 1st Quarter Financial Report ending March 31, 2024, for information

Special Council Meeting

The Town of Erin will conduct a strategic planning workshop during this special council meeting. No other specific business items are listed on the agenda.

• Strategic Planning Workshop

The Town of Erin Council met for a special session at the Hillsburgh Library to conduct a strategic planning workshop. Chief Administrative Officer Rob Adams facilitated the discussion and presentation. No formal votes or legislative actions were recorded during this meeting.

• Strategic planning workshop held; no formal decisions made

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application for Part Lot 17, Concession 10 E. The meeting includes a review of the planning report and correspondence from the applicant and Wellington County.

• Minor variance application: A06-24 Part Lot 17, Concession 10 E

The Town of Erin Committee of Adjustment approved Minor Variance Application A06-24, which allows rear yard setbacks of 4.0 m, 5.0 m, and 6.0 m on specified residential lots instead of the 7.0 m required by Zoning By-law 07-67. The committee found the request minor, appropriate for the development, and consistent with the intent of the zoning by-law and Official Plan. The meeting also approved the agenda, adopted the May 15, 2024 minutes, and adjourned at 6:14 PM.

• Approved Minor Variance Application A06-24 for reduced rear yard setbacks (4.0 m, 5.0 m, 6.0 m) on residential lots in Blocks 64 and 65 and Lot 15 of draft Plan of Subdivision 23T-12001
• Approved the agenda as circulated
• Adopted the minutes of the May 15, 2024 Committee of Adjustment meeting
• Adjourned the meeting at 6:14 PM

Economic Development Strategic Plan Workshop

The Town of Erin is holding a workshop regarding its Economic Development Strategic Plan. The meeting is scheduled for June 17, 2024, at the Hillsburgh Library.

• Economic Development Strategic Plan Workshop

The Town of Erin held a workshop on June 17, 2024, to discuss its Economic Development Strategic Plan. Staff presented information and facilitated discussion, but no formal decisions, votes, or approvals were recorded in the minutes.

• Workshop held to discuss Economic Development Strategic Plan
• No formal motions or votes recorded

Regular Council Meeting

The Town of Erin Council is reviewing a proposed telecommunications tower at 6113 Trafalgar Road. The meeting also includes reports on the Erinville Drive Extension, economic development funds, and financial variance reports.

• Public Information Meeting for proposed telecommunications tower at 6113 Trafalgar Road, Hillsburgh
• Report regarding Erinville Drive Extension lands
• Economic Development Reserve Fund Update
• Quarter 4 Variance Report ending December 31, 2023
• By-law 24-30: Road Dedication By-law

Council passed a by-law establishing Blocks 8 and 9, PL 814 as a public highway and restricting public passage over them, while allowing Enbridge Gas Inc. to install works. Council also authorized a blanket utility easement in favour of Enbridge Gas Inc. over Block 357, Plan 61M-258. Council received several reports for information, including a public information meeting on a proposed telecommunications tower at 6113 Trafalgar Road, Hillsburgh, and transferred an operating surplus of $8,216 to the Tax Stabilization Reserve. Council also passed By-Laws 24-30 and 24-31 and received a notice of motion regarding Green Community Standards for consideration on June 27, 2024.

• Passed by-law establishing Blocks 8 and 9, PL 814 as public highway and restricting public passage (Carried)
• Authorized blanket utility easement in favour of Enbridge Gas Inc. over Block 357, Plan 61M-258 (Carried)
• Received report C2024-06 on proposed telecommunications tower at 6113 Trafalgar Road, Hillsburgh for information (Carried)
• Received report F2024-15 Economic Development Reserve Fund Update for information (Carried)
• Received report F2024-16 Quarter 4 Variance Report Ending December 31, 2023 and transferred $8,216 operating surplus to Tax Stabilization Reserve (Carried)
• Received correspondence item 11.1 2024 Activity List for information (Carried)
• Passed By-Laws 24-30 and 24-31 (Carried)
• Received notice of motion on Green Community Standards for June 27, 2024 meeting (No vote recorded)

Regular Council Meeting

The Council will review several financial reports including the 2024 Tax Levy and 2023 Development Charges. The meeting includes discussions on planning applications for National Properties Inc. and potential renovations for the Erin Community Centre.

• Part Lot Control Application (PLC24-01) for National Properties Inc. (Solmar Glen Erin Phase 1)
• 2024 Tax Levy Report
• 2023 Development Charges - Statement of Treasurer
• Erin Community Centre Renovation - RFT 2024-01PR
• Tax Rate and Levy By-law (24-28)

Council awarded a renovation contract for the Erin Community Centre to CPM Construction Ltd. and approved the 2024 Tax Levy. The board also passed By-laws 24-27 through 24-29 and received several departmental reports for information.

• Approved $2,938,800.00 contract for Erin Community Centre renovation with CPM Construction Ltd.
• Authorized $1,201,114.88 in additional 2025 funds for community centre renovations
• Approved By-law #24-28 regarding the 2024 Tax Levy Report
• Approved By-law #24-27 regarding Part Lot Control Application PLC24-01 (National Properties Inc.)
• Passed By-laws 24-27 to 24-29 inclusive
• Received 1st Quarter 2024 Fire & Emergency Services Report for information

Committee of Adjustment

The Committee of Adjustment will consider application A05-24 regarding 8812 Wellington Road 124. The meeting includes a public hearing and a review of the planning report and County of Wellington comments.

• Public hearing for 8812 Wellington Road 124 (A05-24)

The Committee of Adjustment approved a minor variance application to allow equine therapy as a home occupation conducted outside the dwelling unit. The approval requires the applicant to provide a landscape and planting plan to Town staff within three months.

• Approved Minor Variance Application A05/24 for equine therapy at 8812 Wellington Road 124 (Carried)
• Approved the meeting agenda (Carried)
• Adopted the April 17, 2024 meeting minutes (Carried)

Public Meeting

The Town of Erin is holding a statutory public meeting to discuss a Zoning By-law Amendment. The application involves Blackthorn Development Corporation at 63 and 63A Trafalgar Road.

• Zoning By-law Amendment Z23-02 for 63 and 63A Trafalgar Road
• Confirming By-law 24-26

Council received a planning report regarding a Zoning By-law Amendment application by Blackthorn Development Corporation. No decision was made on the amendment itself during this meeting.

• Received Report PD2024-06 regarding Zoning By-law Amendment Z23-02 for 63 and 63A Trafalgar Road (Carried)
• Passed By-law 24-26 to confirm the proceedings of the May 9, 2024 Public Meeting (Carried)

Regular Council Meeting

The Council will review a new Municipal Alcohol Policy and its associated risk management policy. The meeting also includes discussions on bridge and culvert replacement, economic development reserves, and a crime prevention presentation.

• Replacement of Bridge 5 and Culvert 2053 (Contract RFT 2024-01R)
• By-law 24-24 Municipal Alcohol Policy
• Erin Residents' Association Crime Prevention Workshop and Neighbourhood Watch Program presentation
• Economic Development Reserve discussion

Council approved a contract for the replacement of Bridge 5 and Culvert 2053 and passed a new Municipal Alcohol Policy. The council also set its summer meeting schedule and requested a progress report on Economic Development Reserve projects.

• Awarded Bridge 5 and Culvert 2053 replacement contract to South Shore Contracting for $1,148,127 plus $50,000 contingency (Carried)
• Passed By-law 24-24 establishing a Municipal Alcohol Policy (Carried)
• Scheduled July and August Regular Meetings for the 18th and 29th respectively at 3:00PM (Carried)
• Directed staff to provide a 6-month progress report on Economic Development Reserve projects (Carried)
• Adopted April 25th Regular Council Meeting minutes and March 14th and 28th Closed Session minutes (Carried)
• Received delegation from Erin Residents' Association regarding crime prevention (Carried)

Special Council Meeting

The Town of Erin Council will conduct a Strategic Planning Workshop. The meeting also includes the consideration of a confirming by-law.

• Strategic Planning Workshop
• By-law 24-23 (Confirming By-law)

The Town of Erin Council held a special meeting focused on a strategic planning workshop facilitated by the Chief Administrative Officer. The only formal decision recorded was the passage of By-law 24-23, which confirms the proceedings of this specific meeting. No other substantive policy changes or financial approvals were made.

• Passed By-law 24-23 confirming meeting proceedings (Resolution # 24-120)
• Conducted strategic planning workshop (no vote recorded)

Regular Council Meeting

The Council will review a new county-wide noise by-law and a zoning by-law recommendation for 5397 Wellington Road 125. The meeting also includes discussions on the Community Grant Policy and several community delegations.

• New County-Wide Noise By-law (6001-24)
• Zoning By-law recommendation (Z23-05) for 5397 Wellington Road 125
• Community Grant Policy review
• Rotary Club of Erin Summerfest significance designation and alcohol risk management policy
• Erin Agricultural Society Heritage Grant

Erin Council refused a site-specific zoning by-law amendment for Simarjit Pangli at 5397 Wellington Road 125, citing non-conformity with Provincial policies and County and Town Official Plans. Council passed a new county-wide noise by-law (6001-24) to repeal and replace By-law 5001-05, adopted a new Community Grant Policy, and directed staff to include $10,000 in the 2025 Budget for the Erin Agricultural Society's 175th anniversary. Council also deemed Summerfest municipally significant and supported an AGCO Special Occasion Permit for the event.

• Refused zoning by-law amendment (Z23-05) for Simarjit Pangli, 5397 Wellington Road 125 (Carried)
• Passed By-law 6001-24 regulating noise, repealing By-law 5001-05 (Carried)
• Adopted new Community Grant Policy, repealing 2021 policy (Carried)
• Directed staff to include $10,000 in 2025 Budget for Erin Agricultural Society's 175th anniversary ($5,000 cash, $5,000 in-kind) (Carried)
• Deemed Summerfest municipally significant and supported AGCO Special Occasion Permit (Carried)
• Referred requested amendment to Alcohol Risk Management Policy to staff for report back (Carried)
• Directed staff to establish a Community Kit Clean-Up Program per ESAC recommendations (Carried)
• Appointed Nina Lecic as Clerk, repealing By-law 24-11 (Carried)

Committee of Adjustment

The Erin Committee of Adjustment will review two planning applications. The committee will consider reports and comments from the GRCA and County of Wellington regarding properties at 5884 Fifth Line and 11 Thompson Crescent.

• Application A03-24: 5884 Fifth Line
• Application A04-24: 11 Thompson Crescent
• Adoption of March 20, 2024 meeting minutes

The Committee of Adjustment approved two applications for minor variances to Zoning By-law 07-67. One approval allows for a larger accessory building on Fifth Line, and the other permits an industrial building addition on Thompson Crescent.

• Approved Minor Variance Application A03-24 for 5884 Fifth Line (Carried)
• Approved Minor Variance Application A04-24 for 11 Thompson Crescent (Carried)
• Approved the meeting agenda (Carried)
• Adopted the March 20, 2024 meeting minutes (Carried)

Regular Council Meeting

The Town of Erin Council is reviewing an Official Plan Amendment for Beachcroft Investments Inc. at 63 and 63A Trafalgar Road. The meeting also includes discussions on the 2024-2027 Strategic Plan, community grant allocations, and Blue Triton grant funds.

• Official Plan Amendment Application OP23-01 for 63 and 63A Trafalgar Road, Hillsburgh
• 2024-2027 Strategic Plan
• Community Grants Allocation Recommendation 2024
• Blue Triton Community Grant 2024 allocation
• By-laws regarding Official Plan Amendment No. 16 and Civil Marriage Solemnization Services

Council adopted Official Plan Amendment No. 16, redesignating lands at 63 and 63A Trafalgar Road in Hillsburgh and removing the proposed new firehall location symbol, and directed staff to submit it to Wellington County for approval. Council also directed staff to complete the Strategic Plan 2024-2027, distribute 2024 community grants as recommended by the committee, and complete $58,446 in Blue Triton-funded projects. By-laws 24-16 through 24-19 were passed, including the amendment, a civil marriage by-law, the appointment of Justin Grainger as Deputy Clerk, and a confirming by-law. All resolutions carried; no vote tallies were recorded.

• Adopted Official Plan Amendment No. 16 for 63 and 63A Trafalgar Road, Hillsburgh (Carried)
• Directed staff to submit Official Plan Amendment No. 16 to Wellington County for approval (Carried)
• Directed staff to complete the Strategic Plan 2024-2027 (Carried)
• Directed staff to distribute 2024 community grants as recommended by the committee (Carried)
• Directed staff to complete $58,446 in Blue Triton-funded community grant projects (Carried)
• Directed staff to report on feasibility of budgeting up to $30,000 for the 2025 Community Grant Program (Carried)
• Passed By-laws 24-16 to 24-19, including the Official Plan amendment, civil marriage by-law, Deputy Clerk appointment, and confirming by-law (Carried)
• Received 2023 Source Water Protection annual reports and committee minutes for information (Carried)

Regular Council Meeting

The Council will review the Property Tax and Collection Policy and a sole source purchase for Carberry Park Playground. The meeting also includes reports on Fire & Emergency Services, water annual reports, and a delegation regarding green development standards.

• Property Tax and Collection Policy
• Carberry Park Playground - Sole Source Purchase
• Erin Citizens' Climate Lobby - Green Development Standards delegation
• 4th Quarter 2023 Fire & Emergency Services Report
• 2023 Section 11 Annual Reports and Schedule 22 Summary Reports for Erin and Hillsburgh

Council approved a sole-source purchase for a new inclusive playground at Carberry Park for $153,327 plus up to $21,000 for site preparation. They also adopted a new Property Tax and Collection Policy. Additionally, staff were directed to report on establishing a Heritage Plaque Program and the feasibility of a $30,000 Community Grant Program for 2025.

• Approved sole-source purchase for Carberry Park playground ($153,327)
• Authorized up to $21,000 from reserve for playground site preparation
• Adopted Property Tax and Collection Policy
• Directed staff to report on Heritage Plaque Program
• Received 2023 Fire & Emergency Services Report
• Received 2023 Drinking Water System Annual Reports
• Adopted minutes from Committee of Adjustment and Heritage Committee
• Passed By-law 24-15 confirming meeting proceedings

Committee of Adjustment

The Erin Committee of Adjustment will hold a public hearing and issue a decision on application A02-24 at 9703 Dundas Street East. The agenda also covers adopting minutes from the February 21, 2024 meeting and reviewing supporting documents, including a site plan and correspondence from Credit Valley Conservation.

• Public hearing and decision for File Number A02-24 at 9703 Dundas Street East
• Review of planning report and site plan attachments
• Consideration of a letter from Credit Valley Conservation
• Adoption of minutes from the February 21, 2024 Committee meeting

The Committee of Adjustment approved a minor variance application for 9703 Dundas Street East. The variance allows a front yard setback of 6.45 meters for a new attached garage, instead of the required 10.5 meters. The applicant intends to convert the existing detached garage into a rental unit, though permits for that conversion are still outstanding.

• Approved Minor Variance A02-24 for 9703 Dundas Street East (Carried)
• Agenda approved (Carried)
• Minutes from February 21, 2024 meeting adopted (Carried)

Regular Council Meeting

The Council will review several reports including a notice of intention to designate heritage properties. The agenda also includes discussions on flag flying policies, insurance renewals, and a traffic consolidation study.

• Notice of Intention to Designate Heritage Properties
• 2024 Insurance Renewal proposal
• Flag Flying Policy Amendment
• Traffic Consolidation Study
• Delegations regarding Pine Ridge Road and Victoria Park

Erin Town Council approved a one-year comprehensive insurance renewal with Marsh Canada Inc. at an annual premium of $240,974 plus tax, and authorized the acquisition of an easement and negotiation of an Easement Agreement with the CVC. Council also approved an amended Flag Flying Policy, directed staff to issue a Notice of Intention to Designate heritage properties, and supported an AGCO Special Occasion Permit for the Arts by the Pond event. All resolutions carried; no substantive items were denied or tabled.

• Approved Marsh Canada Inc. comprehensive insurance coverage, April 1, 2024 to April 1, 2025, at $240,974 plus tax (carried)
• Authorized acquisition of an easement and negotiation of an Easement Agreement with the CVC (carried)
• Approved amended Town of Erin Flag Flying Policy (carried)
• Directed staff to publish and issue a Notice of Intention to Designate heritage properties under the Ontario Heritage Act (carried)
• Deemed Arts by the Pond municipally significant and supported an AGCO Special Occasion Permit (carried)
• Directed Administration to expedite a report on fast-tracking the Transportation Master Plan (carried)
• Received delegations from PRTAC, Martha Hirst, and Jennifer McKinnon for information (carried)
• Adopted minutes from seven prior meetings and received committee minutes (carried)

Special Council Meeting

The Town of Erin will review a recommendation report for Site Alteration Permit Application SA05-23. The agenda also includes discussions regarding the 2024 Temporary Borrowing By-law and several staff appointment by-laws. A delegation from the Celtic Academy of Canada is scheduled to present.

• Recommendation report for Site Alteration Permit Application SA05-23
• Proposed 2024 Temporary Borrowing By-law
• Clerk Appointment By-law 24-11
• Chief Administrative Officer Appointment By-law 24-12
• Delegation from Mary Foley, Celtic Academy of Canada

At a special meeting on February 29, 2024, Erin Council approved a Temporary Borrowing By-law of $3.0m effective until December 31, 2024, and passed By-laws 24-10 to 24-13, including the appointment of Nicole Cardow as Clerk and Robert Adams as Chief Administrative Officer. Council also authorized the Town Solicitor to negotiate and finalize a Site Alteration Agreement for application SA05-23, and appointed several individuals to town committees. A Notice of Motion was presented directing staff to expedite a report on fast-tracking the Traffic Consolidation Study, but no decision was made on it at this meeting.

• Approved Temporary Borrowing By-law for $3.0m effective until December 31, 2024 (Carried)
• Authorized Town Solicitor to negotiate and finalize Site Alteration Agreement for application SA05-23 (Carried)
• Appointed Nicole Cardow as Clerk effective February 29, 2024 (Carried)
• Passed By-laws 24-10 to 24-12, including appointment of Robert Adams as Chief Administrative Officer (Carried)
• Passed By-law 24-13 confirming proceedings of the February 29, 2024 special meeting (Carried)
• Received Celtic Academy of Canada delegation and referred matter back to staff (Carried)
• Appointed individuals to Environment & Sustainability Advisory, Erin Economic Development, and Hillsburgh Community committees (Carried)
• Notice of Motion presented on expediting Traffic Consolidation Study report; no decision recorded

Committee of Adjustment

The Committee of Adjustment will consider application A01-24 regarding Part Lot 16 and 17, Concessions 10 and 11. The discussion includes a planning report, site plans for blocks 193, 201, and 207, and a Phase 2 minor variance justification letter.

• Public hearing for application A01-24 (Part Lot 16 and 17, Concessions 10 and 11)
• Review of site plans for Blk 193, Blk 201, and Blk 207
• Phase 2 Minor Variance Justification Letter dated January 25, 2024

The Committee of Adjustment approved Minor Variance Application A01-24 to allow specific deviations from Zoning By-law 07-67 for a proposed residential subdivision. The approved variances affect driveway widths, setbacks, and sight line obstructions across three blocks of the development.

• Approved Minor Variance Application A01-24 (Carried)
• Approved maximum driveway width of 6.60 metres on Block 193
• Approved minimum exterior side yard setback of 2.0 metres for attached garages on Block 193
• Approved minimum rear yard setback of 5.0 metres on Block 201
• Approved 0.9 metre driveway encroachment into the daylight triangle on Block 207
• Adopted December 20, 2023 meeting minutes (Carried)

Regular Council Meeting

The Council will review a 2024 Interim Tax By-law and a site alteration permit application for Eighth Line. The meeting also includes a traffic management update and various committee reports.

• Site Alteration Permit application for 5520 Eighth Line and 5552 Eighth Line
• 2024 Interim Tax By-law
• Traffic Management and Construction Update delegation
• 2023 Treasurer's Statement of Remuneration Paid to Council and Appointed Members
• Revised Advisory Committee Policy and Procedures

Council passed a by-law for the 2024 interim tax levy and approved revised advisory committee policies. A public meeting was held regarding a site alteration permit for 5520 and 5552 Eighth Line, but no decision was made on the application.

• Approved 2024 Interim Tax By-law (By-law 24-08)
• Approved revised Advisory Committee Policy and Procedures
• Approved 2024 Acting Mayor Schedule
• Received site alteration report for 5520 and 5552 Eighth Line for information
• Approved December 14th meeting minutes
• Received traffic management presentation for information
• Received 2023 Treasurer's Statement of Remuneration for information

Special Council Meeting

This special meeting includes a closed session regarding personal matters and labour relations. The agenda also includes the confirmation of By-law 24-07.

• Closed session regarding personal matters and labour relations
• Confirmation of By-law 24-07

Council met for a special session that included a closed-door discussion regarding personal matters and labour relations. Following the closed session, Council directed staff to proceed as discussed.

• Approved the meeting agenda
• Entered closed session to discuss personal matters and labour relations
• Directed staff to proceed as discussed following closed session
• Passed By-law 24-07 to confirm the proceedings of the February 1, 2024 meeting

Special Council Meeting

The Council will meet for a special session including a closed session regarding personal matters and labour relations. The agenda also includes the consideration of a confirming by-law.

• Closed session regarding personal matters and labour relations
• By-law 24-06 Confirming By-law

The Town of Erin Special Council Meeting on January 29, 2024 was largely procedural. Council approved the agenda, entered a closed session at 8:30 AM under the Municipal Act to discuss personal matters about an identifiable individual and labour relations or employee negotiations, and reconvened at 12:52 PM. In open session, council passed a motion that 'the consultant proceed as discussed' and passed By-law 24-06 confirming the proceedings of the special meeting. No substantive public decisions were recorded.

• Approved the agenda as circulated (carried)
• Entered closed session at 8:30 AM for personal matters and labour relations under Municipal Act S. 239 (2)(b) and (d) (carried)
• Reconvened the meeting at 12:52 PM (carried)
• Directed that the consultant proceed as discussed (carried)
• Passed By-law 24-06 confirming the proceedings of the January 29, 2024 special meeting (carried)
• Adjourned the meeting at 12:55 PM (carried)

Special Council Meeting

The Town of Erin Council's special meeting includes a closed session regarding personal matters about an identifiable individual. The agenda also includes the consideration of confirming By-law 1. 24-05.

• Confirming By-law 1. 24-05
• Closed session regarding personal matters under the Municipal Act

Council met for a special session that included a closed-door discussion regarding personal matters about an identifiable individual. No substantive public decisions were recorded other than procedural approvals.

• Approved the meeting agenda
• Entered closed session at 4:32 PM to discuss personal matters under Municipal Act S. 239 (2)(b)
• Reconvened public meeting at 8:04 PM
• Passed By-law 24-05 to confirm proceedings of the January 24, 2024 meeting

Special Council Meeting

The Town of Erin Council will meet to review a Special Occasion Permit request from the Erin Outlaws. The meeting includes a closed session regarding personal matters about an identifiable individual.

• Erin Outlaws Special Occasion Permit
• By-law 24-04 Confirming By-law

Council designated the Erin Outlaws playoff games as municipally significant. This designation supports the issuance of an AGCO Special Occasion Permit for games held at Centre 2000.

• Supported AGCO Special Occasion Permit for Erin Outlaws playoff games at Centre 2000 (Carried)
• Approved agenda as circulated (Carried)
• Entered closed session at 4:23 PM to discuss personal matters about an identifiable individual (Carried)
• Passed By-law 24-04 to confirm proceedings of the January 23, 2024 Special Meeting (Carried)

Special Council Meeting

Council will review the third quarter financial report ending September 30, 2023. The meeting includes a presentation on digital communications and several proposed by-laws.

• Third Quarter Financial Report for the period ending September 30, 2023
• Contract 2023-04C - RFP Strategic Plan Consultant
• By-law 24-01: Building Inspector Appointment
• By-law 24-02: Expropriation By-law
• By-law 24-03: Confirming By-law

At a special meeting on January 18, 2024, Erin Council received a third-quarter financial report and referred a strategic plan consultant contract back to staff. Council passed By-laws 24-01 (appointing a Building Inspector) and 24-02 (authorizing an application to expropriate a permanent easement and a temporary easement). Council also passed By-law 24-03 confirming the meeting's proceedings. A closed session was held under the Municipal Act, after which Council resolved that the Town's consultant proceed as discussed.

• Approved agenda as circulated (carried)
• Received presentation 'The Digital Space is a Two-Way Street' for information (carried)
• Received Third Quarter Financial Report for period ending September 30, 2023 (carried)
• Referred report on Contract 2023-04C – RFP Strategic Plan Consultant back to staff for review (carried)
• Adjourned to closed session at 4:53 PM under Municipal Act exemptions (b) and (k) (carried)
• Reconvened at 7:12 PM (carried)
• Resolved that the Town's consultant proceed as discussed (carried)
• Passed By-laws 24-01 (appoint Building Inspector) and 24-02 (application to expropriate permanent and temporary easements) (carried)