Fraser Valley Regional District public meetings in 2021

Fraser Valley Regional Hospital District Board

The board gave three readings and adopted the 2022 Hospital District Provisional Bylaw No. 0078, 2021, setting the budget for the coming year. All votes were carried with weighted votes. No other substantive decisions were made; the meeting also approved the agenda, adopted prior minutes, and received a report on upcoming Mission Hospital improvements.

• Approved agenda and received all listed items (carried)
• Adopted November 25, 2021 board meeting minutes (carried)
• Received November 22, 2021 Capital Project Working Group minutes for information (carried)
• Gave first reading to 2022 Provisional Bylaw No. 0078 (carried, weighted)
• Gave second and third readings to 2022 Provisional Bylaw No. 0078 (carried, weighted)
• Adopted 2022 Provisional Bylaw No. 0078 (carried, weighted)

Fraser Valley Regional District Board

This agenda for the Fraser Valley Regional District Board meeting on December 16, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no information on what the board will consider.

The Fraser Valley Regional District Board approved the 2022 meeting schedule and adopted Bylaw No. 1645, amending Vedder River Campground regulations, fees, and charges. The board also approved 14 grant-in-aid requests totaling over $57,000, while defeating one request for the Lake Errock Community Association due to concerns about land approvals and consultation. A development variance permit was issued for a property in Electoral Area D.

• Adopted 2022 Board & Committee meeting schedule (all in favor)
• Adopted Vedder River Campground Amendment Bylaw No. 1645 (all except Abbotsford, 2/3 majority)
• Approved $4,000 grant to Hope Care Transit Society (all in favor)
• Approved $6,300 grant to Sunshine Valley Volunteer Fire Department (all in favor)
• Approved $4,000 grant to 1st Hope Scouting (all in favor)
• Approved $3,000 grant to Royal Canadian Legion Branch 228 (all in favor)
• Approved $3,000 grant to Chawathil First Nation (all in favor)
• Approved $2,015 grant to Hope Community Services (all in favor)

Inaugural Hospital Board

This is the inaugural meeting of the Fraser Valley Regional Hospital District Board. The board will elect a chair and acting chair, approve the agenda and previous minutes, and consider a revised investment policy. The meeting also includes a public question period and a closed session for confidential negotiations.

• Election of board chair and acting chair
• Approval of October 28, 2021 minutes
• Consideration of revised Investment Policy dated November 25, 2021, which would rescind all previous policies
• Closed meeting under Section 90(1)(k) and 90(2)(b) of the Community Charter for negotiations

The inaugural Fraser Valley Regional Hospital District Board meeting was held November 25, 2021. The board re-elected Terry Raymond as Chair and Sylvia Pranger as Acting Chair. It approved the agenda and adopted the minutes from the October 28, 2021 meeting. The board also approved a revised Investment Policy dated November 25, 2021, rescinding all previous policies. The meeting then closed to the public for confidential discussions and reconvened with no reportable items.

• Elected Terry Raymond as Chair of the Fraser Valley Regional Hospital District Board.
• Elected Sylvia Pranger as Acting Chair of the Fraser Valley Regional Hospital District Board.
• Approved the agenda, addenda, and late items for the November 25, 2021 meeting.
• Adopted the minutes of the October 28, 2021 open meeting.
• Approved the revised Investment Policy dated November 25, 2021, rescinding all previous investment policies.
• Closed the meeting to the public to discuss matters under Section 90 of the Community Charter.
• Reconvened the open meeting with no items reported from the closed session.
• Adjourned the meeting at 9:39 pm.

Inaugural Board Meeting

The Fraser Valley Regional District Board's inaugural meeting includes electing a chair and vice-chair, approving minutes, and making decisions on several grants-in-aid, a parks fees bylaw, a Hemlock Valley Official Community Plan, transit expansions, and a FireSmart grant application. It also includes information items on financial strategy, investment policy, and wildfire season review.

• Election of Board Chair and Vice Chair
• Grant-in-aid of $4,000 to Lake Errock Community Association for emergency route
• Grant-in-aid of $5,000 to McConnell Creek Farmers Institute for hall repairs
• Second reading and public hearing for Hemlock Valley Official Community Plan Bylaw No. 1626, 2021
• Support for $289,933.80 FireSmart grant application

FVRHD Capital Project Working Group Meeting

The Fraser Valley Regional Hospital District Capital Project Working Group is meeting to approve the agenda, adopt the October 28, 2021 minutes, and then close the meeting to the public to discuss preliminary negotiations and confidential information under Section 90 of the Community Charter. The agenda is largely procedural, with no substantive public decisions or discussions listed.

• Approval of agenda and addenda
• Adoption of October 28, 2021 open meeting minutes
• Resolution to close meeting under Section 90(1)(k) and 90(2)(b) of the Community Charter

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole is meeting to receive a staff presentation on the Electoral Areas Budget for 2022-2026. The agenda includes approval of the agenda and adjournment motions, with the budget presentation as the only substantive item. No decisions are listed on the agenda; it is primarily a discussion and information session.

• Staff budget presentation for Electoral Areas Budget 2022-2026

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider several items, including a $5,000 grant-in-aid for the McConnell Creek Farmers Institute community hall, a development variance permit for a property in Electoral Area D, and a $289,933.80 FireSmart grant application. The committee will also receive updates on the Harrison Mills Neighbourhood Plan, the 2021 wildfire season, and the Alertable public safety system. The meeting includes routine approval of minutes and a closed session for legal advice.

• Grant-in-aid of $5,000 to McConnell Creek Farmers Institute for hall maintenance and repairs
• Development Variance Permit 2021-05 to increase accessory building height to 7.25 m and area to 58 sq m at 10394 Woodrose Place, Area D
• Support for $289,933.80 FireSmart grant application to Community Resiliency Investment Program
• Progress update on Harrison Mills Neighbourhood Plan (Electoral Area C)
• Wildfire season review and Alertable public safety partnership (information only)

The Electoral Area Services Committee approved a $5,000 grant-in-aid to the McConnell Creek Farmers Institute for community hall repairs, funded from the 2021 Electoral Area F budget. It also approved a development variance permit for an accessory building at 10394 Woodrose Place, and supported a $289,933.80 FireSmart grant application. A motion was carried for the Board Chair to write a letter regarding Emergency Social Services costs.

• Approved $5,000 grant-in-aid to McConnell Creek Farmers Institute (carried)
• Approved Development Variance Permit 2021-05 for accessory building at 10394 Woodrose Place (carried)
• Approved motion for FVRD Board Chair to write letter on Emergency Social Services costs (carried)
• Supported $289,933.80 FireSmart grant application to 2022 Community Resiliency Investment Program (carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to consider several items, including a revised investment policy, a $15,000 contribution to a circular economy partnership, a parks fees amendment bylaw, and multiple transit expansion initiatives. The committee will also receive updates on the financial strategy and regional growth strategy public engagement. A closed session is scheduled for confidential matters.

• Approve revised FVRD Investment Policy, rescinding all previous policies
• Contribute $15,000 in 2022 to Circular Economy Leadership Canada for agricultural plastics work
• Give three readings and adoption to Parks Regulations, Fees and Other Charges Amendment Bylaw No. 1643, 2021
• Support 2022/2023 transit expansion for Fraser Valley Express to Lougheed Town Centre SkyTrain Station and add two in-service trips
• Approve in principle Draft Transit Future Action Plan Chapter 6 for Fraser Valley Express

The committee recommended the board approve a $15,000 contribution to Circular Economy Leadership Canada for agricultural plastics work, and supported a three-year transit expansion including Fraser Valley Express service to Lougheed Town Centre. It also approved an investment policy revision and a parks fees amendment bylaw. All motions carried unanimously.

• Approved Investment Policy revision, rescinding previous policies
• Approved $15,000 contribution to Circular Economy Leadership Canada for agricultural plastics work
• Approved Parks Regulations, Fees and Other Charges Amendment Bylaw No. 1643
• Supported 2022/2023 transit expansion for bus storage and FVX service to Lougheed Town Centre
• Supported adding two in-service FVX trips in 2022/2023 if demand warrants
• Approved in principle Draft Transit Future Action Plan Chapter 6 on Fraser Valley Express

FVRHD Capital Project Working Group Meeting

The Fraser Valley Regional Hospital District Capital Project Working Group is meeting to approve the agenda, adopt the July 22, 2021 minutes, and then close the meeting to the public to discuss confidential matters under Section 90 of the Community Charter, including preliminary negotiations for a regional service and information held in confidence regarding negotiations with senior governments. No other substantive business is listed.

• Adoption of July 22, 2021 meeting minutes
• Resolution to close meeting under Section 90(1)(k) and 90(2)(b) of the Community Charter
• Closed session for negotiations and confidential information with provincial/federal governments

Fraser Valley Regional District Board

The Board adopted the Recreation, Culture and Airpark Services Commission Repeal Bylaw No. 1642, 2021, with Director Adamson opposed. The Board also refused a development variance permit for a new single-family dwelling at 40 Lakeshore Drive, Cultus Lake, after hearing public opposition. Several other bylaws and permits were approved, including a commercial gravel operation permit and zoning amendments.

• Adopted Recreation, Culture and Airpark Services Commission Repeal Bylaw No. 1642, 2021 (2/3 majority, Adamson opposed)
• Refused Development Variance Permit 2021-15 for 40 Lakeshore Drive, Cultus Lake, Area H
• Issued Commercial Gravel Operations Permit 2021-01 to Ajay Ventures Inc. for 51900 Laidlaw Road, Area B
• Gave second and third readings to Electoral Area D Zoning Amendment Bylaw No. 1632, 2021 for camping cabins at Camperland RV Resort, 53730 Bridal Falls Rd
• Adopted Electoral Area D Zoning Amendment Bylaw No. 1525, 2019 for enclosed decks at Bridal Falls RV Resort, 53480 Bridal Falls Road
• Adopted Sub-Regional Animal Control Regulations Amendment Bylaw No. 1641, 2021 (2/3 majority)
• Gave first reading to Electoral Area F Zoning Amendment Bylaw No. 1640, 2021 for 10228 Stave Lake Road and forwarded to public hearing
• Approved strata title conversion at 20921 Snowflake Crescent, Electoral Area C

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to hear a presentation from the Fraser Valley Health Care Foundation, adopt the previous meeting's minutes, and consider a motion to close the meeting to discuss preliminary negotiations and confidential information. The agenda is largely procedural, with the main substantive item being the foundation's project update.

• Presentation by Liz Harris, Executive Director, on Fraser Valley Health Care Foundation projects
• Adoption of draft minutes from September 23, 2021 meeting
• Motion to close meeting under Community Charter sections 90(1)(k) and 90(2)(b) for negotiations
• Public question period for agenda items (in-person limited to 7 people, online via Zoom or email)

The board approved the agenda and adopted the September 23, 2021 minutes. It received a presentation from the Fraser Valley Health Care Foundation on hospital funding needs and a planned equipment purchase. The board resolved to invite Fraser Health to a future meeting to present on minor-medium capital projects. The meeting then closed to the public for confidential negotiations discussions.

• Approved agenda and addenda (all in favor)
• Adopted September 23, 2021 minutes (all in favor)
• Invited Fraser Health to present on minor-medium capital projects (all in favor)
• Closed meeting to public for negotiations under Section 90 of Community Charter (all in favor)

Recreation, Culture and Airpark Services Commission

The Recreation, Culture and Airpark Services Commission is meeting to consider adopting the May 18, 2021 minutes and to receive verbal updates on the potential dissolution of the commission and on facilities. The agenda is largely procedural, with no specific decisions or proposals detailed beyond the motions to approve the agenda and minutes.

• Verbal update on dissolution of Recreation, Culture & Airpark Services Commission
• Verbal update on facilities
• Motion to adopt May 18, 2021 meeting minutes
• Closed meeting for negotiations under Section 90(1)(k) and solicitor-client advice under Section 90(1)(i) of the Community Charter

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider giving three readings and adoption to Bylaw No. 1641, 2021, which amends sub-regional animal control regulations, including dog licence and adoption fees. The committee will also review and forward comments on Metro Vancouver's Draft Metro 2050 regional growth strategy. Other agenda items are routine: approving the agenda, adopting previous meeting minutes, and receiving an informational report on recycling extended producer responsibility.

• Bylaw No. 1641, 2021: Sub-Regional Animal Control Regulations Amendment, including dog licence and adoption fees
• Comments on Metro Vancouver Draft Metro 2050 plan to be forwarded to Metro Vancouver Board
• Recycling in BC - Extended Producer Responsibility Five-Year Action Plan (information only)
• Adoption of September 9, 2021 meeting minutes
• Closed meeting for land acquisition/disposition and preliminary service negotiations

The committee recommended the board give three readings and adoption to the Sub-Regional Animal Control Regulations Amendment Bylaw No. 1641, 2021, and forward comments on Metro Vancouver's Draft Metro 2050 plan. Both motions carried. No other substantive decisions were made; the meeting included routine approvals and a closed session.

• Approved agenda and received information items (carried)
• Adopted September 9, 2021 committee minutes (carried)
• Recommended three readings and adoption of Animal Control Amendment Bylaw No. 1641, 2021 (carried)
• Recommended forwarding comments on Metro 2050 to Metro Vancouver Board (carried)
• Closed meeting to public for land and service negotiations (carried)

Electoral Area Services Committee

The Electoral Area Services Committee approved six grants-in-aid totaling $9,370 for local organizations, funded from various budgets including COVID-19 Safe Restart Grant funds. It also gave first reading to a zoning amendment for 10228 Stave Lake Road, issued a development variance permit for 44191 Bayview Rd, approved a strata title conversion at 20921 Snowflake Crescent, and issued a commercial gravel operations permit to Ajay Ventures Inc. The zoning bylaw item 6.1 was withdrawn.

• Approved $2,120 grant to Chilliwack River Valley Residents Association (carried)
• Approved $750 grant to Hope Mountain Centre for Outdoor Learning Society (carried)
• Approved $1,500 grant to Post Creek Ratepayers Association (carried)
• Approved $4,000 grant to Cultus Lake Community School Association (carried)
• Approved $1,000 grant to District of Hope Ratepayers Association (carried)
• Approved first reading of Zoning Amendment Bylaw No. 1640 for 10228 Stave Lake Road (carried)
• Approved Development Variance Permit 2021-17 for 44191 Bayview Rd (carried)
• Approved strata title conversion at 20921 Snowflake Crescent (carried)

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole is meeting to receive a presentation by planning staff on Official Community Plans. No decisions are listed on the agenda; the only motions are to adopt the agenda and to adjourn.

• Presentation on Official Community Plans by planning staff

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is holding a routine open meeting. The board will consider adopting the minutes from its July 22, 2021 meeting and receive minutes from the Capital Project Working Group. The agenda is largely procedural, with no substantive decisions or public hearings listed. The board will then close the meeting to discuss preliminary negotiations for a regional district service under Section 90(1)(k) of the Community Charter.

• Adoption of July 22, 2021 board meeting minutes
• Receipt of Capital Project Working Group minutes from July 22, 2021
• Resolution to close meeting for preliminary negotiations under Section 90(1)(k) of the Community Charter

The Fraser Valley Regional Hospital District Board held a routine open meeting on September 23, 2021, approving the agenda and adopting the July 22, 2021 minutes. The board then voted to close the meeting to the public to discuss preliminary negotiations under Section 90(1)(k) of the Community Charter. No substantive decisions were made in the open session.

• Approved agenda, addenda, and late items (carried)
• Adopted July 22, 2021 board meeting minutes (carried)
• Closed meeting to public for Section 90(1)(k) negotiations (carried)
• Adjourned meeting (carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to consider several items, including authorizing a loan authorization bylaw for a new fire hall in Boston Bar and North Bend, and awarding a contract for deconstruction of the Boston Bar Station House. The board will also hear presentations on regional growth and transportation, and vote on various bylaws, permits, and agreements.

• First, second, and third reading of Boston Bar and North Bend Fire Protection Loan Authorization Bylaw No. 1629, 2021, authorizing borrowing up to $170,000 for a new fire hall at 47715 Alder Road, Boston Bar.
• Contract award to Clearview Demolition Ltd. for deconstruction and hazmat abatement of the Boston Bar Station House for $288,815 plus taxes.
• Licence agreement with Rogers Communications Inc. for a communications tower at 47100 Laurel Road, Hemlock Valley, Electoral Area C, for a 10-year term with renewal option.
• Temporary Use Permit 2021-02 for pipeline construction storage at 57951 Laidlaw Road, Electoral Area B, for two years with a $75,000 security.
• Development Variance Permit 2021-16 to reduce rear setback for an accessory structure at 47052 Snowmist Place, Electoral Area C, from 5.0 to 1.5 metres.

The board gave three readings to a loan authorization bylaw for up to $170,000 to buy land and buildings for a new fire hall in Boston Bar, and set an assent vote (referendum) for residents. It also approved a $288,815 contract for deconstruction and hazmat abatement of the Boston Bar Station House, and directed staff to start a service area process for Hatzic Lake milfoil and flowering rush control.

• Approved three readings of Boston Bar and North Bend Fire Protection Loan Authorization Bylaw No. 1629, 2021 (up to $170,000)
• Set referendum question and appointed election officers for the Boston Bar fire hall borrowing vote
• Awarded $288,815 contract to Clearview Demolition Ltd. for Boston Bar Station House deconstruction and hazmat abatement
• Directed staff to initiate service area establishment for Hatzic Lake milfoil and flowering rush control
• Authorized 10-year licence agreement with Rogers Communications for a tower at 47100 Laurel Road, Hemlock Valley
• Adopted Emergency Management Program Service Area Merger and Establishment Bylaw No. 1606, 2020
• Adopted Election Procedures Amendment Bylaw No. 1634, 2021
• Approved Temporary Use Permit 2021-02 for pipeline storage at 57951 Laidlaw Road (2 years, $75,000 security)

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to discuss and vote on a range of items, including a delegation on a Trans Mountain pipeline storage permit, a request to create a service area for Hatzic Lake, a licence agreement with Rogers for a communications tower, and multiple grant-in-aid applications. They will also consider development variance permits, a subdivision application, a special event permit, and give first reading to a new zoning bylaw.

• Grant-in-aid requests: $3,900 to Columbia Valley Ratepayers Assoc., $3,900 to Cultus Lake Volunteer Fire Dept., $39,000 to Deroche & District Community Assoc., $3,000 to Hemlock Valley Homeowners Assoc., $4,000 to Tashme Historical Society, $30,050 to Yale & District Ratepayers Assoc., $1,000 to Laidlaw Ratepayers Assoc., $4,000 to Park St. Manor, $2,500 to RiverMonsters Swim Club, $2,500 to Sunshine Valley Volunteer Fire Dept., $5,000 to Sunshine Valley Community Recreation Society
• Rogers telecommunications tower licence agreement at 47100 Laurel Road, Hemlock Valley, Area C (10-year term with renewal option)
• Development Variance Permit 2021-15 for 40 Lakeshore Drive, Cultus Lake (storeys variance) and DVP 2021-16 for 47052 Snowmist Place (rear setback from 5.0m to 1.5m)
• Two-lot subdivision in Agricultural Land Reserve at 290 Colter Road, Area H
• First reading of Fraser Valley Regional District Zoning Bylaw No. 1638, 2021

The Electoral Area Services Committee directed staff to begin a service area establishment process for milfoil and flowering rush control in the Hatzic Lake area. The committee also approved multiple grants-in-aid, a development variance permit, and a special event licence, while referring a Rogers tower licence agreement back to staff for more information.

• Directed staff to initiate service area establishment for Hatzic Lake milfoil control (carried)
• Referred Rogers tower licence at 47100 Laurel Road back to staff (carried)
• Approved DVP 2021-16 for rear setback at 47052 Snowmist Place (carried)
• Approved $3,900 grant to Columbia Valley Ratepayers Association (carried)
• Approved $3,900 grant to Cultus Lake Volunteer Fire Department (carried)
• Approved $39,000 grant to Deroche & District Community Association (carried)
• Approved $3,000 grant to Hemlock Valley Homeowners Association (carried)
• Approved $4,000 grant to Tashme Historical Society (carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider authorizing a 10-year licence agreement with Rogers Communications for a communications tower at 47100 Laurel Road, Hemlock Valley, and will vote on adopting the FVRD Air Quality Management Plan. It will also direct staff to submit comments on BC's draft action plan for the Declaration on the Rights of Indigenous Peoples Act, and receive information on the 2020 Climate Action Revenue Incentive Program and a letter of support for the Sq'éwlets First Nation trail project funding application.

• Licence agreement with Rogers Communications Inc. for a communications tower at 47100 Laurel Road, Hemlock Valley, Electoral Area C, for 10 years with an option to renew for 10 more
• Adoption of the FVRD Air Quality Management Plan
• Submission of comments on BC's Declaration on the Rights of Indigenous Peoples Act draft action plan
• 2020 Climate Action Revenue Incentive Program summary (for information)
• Letter of support for Sq'éwlets First Nation trail project funding application (for information)

The Regional and Corporate Services Committee approved a 10-year licence agreement with Rogers Communications for a telecommunications tower at 47100 Laurel Road, Hemlock Valley, and adopted the FVRD Air Quality Management Plan. It also directed staff to submit comments on the provincial draft action plan for the Declaration on the Rights of Indigenous Peoples Act. The meeting was closed to the public for labour and negotiation matters, with no report out.

• Approved agenda and adopted July 8, 2021 minutes (carried)
• Authorized signatories for Rogers tower licence at 47100 Laurel Road, 10-year term with renewal option (carried)
• Adopted FVRD Air Quality Management Plan (carried)
• Directed staff to submit comments on BC's DRIPA draft action plan (carried)
• Closed meeting to public for labour, negotiations, and confidential information (carried)

FVRHD Capital Project Working Group Meeting

This is the agenda for the Fraser Valley Regional District's Capital Project Working Group meeting on July 22, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to decide on several zoning amendments, grant-in-aid requests, and a temporary use permit for pipeline construction storage. The agenda includes multiple bylaw readings for subdivisions and service area changes, as well as financial plan amendments and a contract for a heat recovery project.

• Grant-in-aid of $4,000 to Deroche & District Community Association for fence construction
• Grant-in-aid of $1,000 to Mission Environmental Stewardship Society for illegal dumpsite cleanup
• Temporary Use Permit 2021-02 for pipe storage at 57951 Laidlaw Road, Electoral Area B, with $75,000 security
• Contract with Colliers Project Leaders for Hope and Area Recreation Centre Heat Recovery Project for $150,000
• Zoning amendment for 10405 Caryks Road, Electoral Area D, to facilitate a 3-lot subdivision

The Fraser Valley Regional District Board approved several zoning amendments, including Electoral Area D Zoning Amendment Bylaw No. 1431 (third reading) and Electoral Area F Zoning Amendment Bylaw No. 1539 (second and third reading). They also approved grants-in-aid to the Deroche & District Community Association ($4,000) and Mission Environmental Stewardship Society ($1,000), and directed staff to prepare a financial plan amendment for Baker Trails Flood and Debris Control and Electoral Area C Garbage Disposal. The board declined to enforce an accessory family residential use provision in the Dewdney-Alouette Regional District bylaw, and refused to forward a 3-lot subdivision application in the Agricultural Land Reserve at Sherlaw Road to the Agricultural Land Commission.

• Approved Electoral Area D Zoning Amendment Bylaw No. 1431 (third reading)
• Approved Electoral Area F Zoning Amendment Bylaw No. 1539 (second and third reading)
• Approved $4,000 grant to Deroche & District Community Association
• Approved $1,000 grant to Mission Environmental Stewardship Society
• Directed staff to prepare financial plan amendment for Baker Trails and Electoral Area C garbage disposal
• Declined to enforce accessory family residential use restriction in Dewdney-Alouette Bylaw No. 559
• Refused to forward 3-lot subdivision application at Sherlaw Road to Agricultural Land Commission
• Approved $150,000 contract with Colliers Project Leaders for Hope and Area Recreation Centre heat recovery

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to approve its agenda and adopt the minutes from its June 24, 2021 meeting. The board will then hold a public question period before voting to close the meeting to discuss confidential matters, including preliminary negotiations for a regional district service and information related to negotiations with senior governments. No other substantive business is listed on the agenda.

• Adoption of June 24, 2021 meeting minutes
• Public question period for agenda-related items
• Motion to close meeting under Section 90(1)(k) and 90(2)(b) of the Community Charter for confidential negotiations

The Fraser Valley Regional Hospital District Board approved two motions directing staff to prepare reports: one on undertaking a regional health care needs assessment, and another outlining a strategy for coordinated advocacy to expedite the Chilliwack and Abbotsford Long Term Care projects. The board also adopted the June 24, 2021 minutes and closed the meeting to discuss confidential matters. No public questions were received.

• Approved agenda and received information items (all in favor)
• Adopted June 24, 2021 minutes (all in favor)
• Closed meeting to public for confidential negotiations (all in favor)
• Directed staff to report on regional health care needs assessment (all in favor)
• Directed staff to prepare advocacy strategy for Chilliwack and Abbotsford Long Term Care projects (all in favor)

Electoral Areas Priority Setting Workshop

This agenda is for a priority-setting workshop for the Fraser Valley Regional District's electoral areas. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussion topics are listed.

The Fraser Valley Regional District Electoral Areas Priority Setting Workshop open session was called to order, approved its agenda, and then voted to close the meeting to the public to discuss labour, litigation, legal advice, and annual report matters. The open session reconvened and adjourned without any report from the closed meeting. No substantive decisions were made in the open session.

• Approved the agenda, addenda, and late items for the July 15, 2021 workshop
• Closed the meeting to the public for four specified Community Charter sections
• Reconvened the open session at 12:17 pm
• Adjourned the workshop at 12:17 pm

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to consider several items, including giving three readings and adoption to an election procedures amendment bylaw, approving an approach for classifying parks and trails as regional or community assets, and receiving an update on public engagement for the Regional Growth Strategy. The committee will also adopt prior meeting minutes and may close the meeting to discuss labour relations.

• Election Procedures Amendment Bylaw No. 1634, 2021 — three readings and adoption
• Regional versus Community Parks and Trails Classification — approve categorization approach
• Regional Growth Strategy Update Public Engagement — for information only
• Letter from City of Colwood supporting 988 suicide and crisis prevention hotline
• Adoption of June 10, 2021 committee minutes

The Regional and Corporate Services Committee recommended the FVRD Board give three readings and adoption to Election Procedures Amendment Bylaw No. 1634, 2021. It also approved an approach for classifying parks and trails as 'regional' or 'community' assets, and directed staff to prepare a report on house numbering and community wildfire protection. The meeting was closed to discuss labour relations, and no public questions were received.

• Approved the agenda and received all listed information items.
• Adopted the June 10, 2021 committee meeting minutes.
• Recommended the Board give three readings and adoption to Election Procedures Amendment Bylaw No. 1634, 2021.
• Approved the approach for categorizing parks and trails as 'regional' or 'community' assets.
• Directed staff to prepare a report on house numbering and community wildfire protection, including communications updates.
• Closed the meeting to the public to consider labour relations under Section 90(1)(c) of the Community Charter.

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to discuss and vote on several land-use and funding items, including rezoning for a film studio, subdivision proposals, a temporary use permit for Trans Mountain pipeline storage, and small grant-in-aid requests. The agenda also includes routine items like adopting minutes and an election procedures bylaw.

• Delegation from Arcana Studios on rezoning for a film studio at 44390 Bayview Road, Area C
• First reading of Zoning Amendment Bylaw 1633, 2021 to rezone 10405 Caryks Road, Area D to allow a 3-lot subdivision
• Proposed refusal of Agricultural Land Commission application for a 3-lot subdivision at Sherlaw Road, Area E
• Temporary Use Permit 2021-02 for pipe storage at 57951 Laidlaw Road, Area B, with $75,000 security
• Grants-in-aid: $1,000 to Hatzic Watershed Restoration Society and $3,900 to Columbia Valley Volunteer Fire Department

The Electoral Area Services Committee recommended the FVRD Board give first reading to Electoral Area D Zoning Amendment Bylaw No. 1633, 2021, rezoning 10405 Caryks Road from Rural to Suburban Residential 1 (SBR-1) to facilitate a three-lot subdivision, and forward it to a public hearing. The Committee also refused to forward a proposed 3-lot subdivision in the Agricultural Land Reserve at Sherlaw Road, Electoral Area E, to the Agricultural Land Commission. Additionally, the Committee recommended approval of two grant-in-aid requests and a temporary use permit for pipeline construction storage at 57951 Laidlaw Road.

• Recommended first reading and public hearing for rezoning at 10405 Caryks Road (carried)
• Refused to forward 3-lot subdivision application at Sherlaw Road to Agricultural Land Commission (carried)
• Recommended $1,000 grant to Hatzic Watershed Restoration Society (carried)
• Recommended $3,900 grant to Columbia Valley Volunteer Fire Department (carried)
• Recommended issuing Temporary Use Permit 2021-02 for pipe storage at 57951 Laidlaw Road (carried)
• Recommended issuing Development Variance Permit 2021-14 at Popkum Road North (carried)
• Recommended declining to enforce Accessory Family Residential Use restriction in Bylaw No. 559 (carried)
• Recommended approval of parks and trails classification approach (carried)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is holding a routine open meeting with procedural items only: approving the agenda, adopting the May 27, 2021 minutes, and a public question period. The board will then move into a closed session to discuss preliminary negotiations for a regional service and confidential information related to negotiations with provincial or federal governments. No substantive decisions or new business items are listed on the open agenda.

• Motion to continue meeting without public in boardroom due to Provincial Health Order, with webcasting and public participation via Zoom/email
• Adoption of May 27, 2021 meeting minutes
• Public question period for agenda-relevant items, email submissions due June 23 before 1 pm
• Resolution to close meeting under Section 90(1)(k) and 90(2)(b) of the Community Charter for negotiations and confidential information

The Fraser Valley Regional Hospital District Board met on June 24, 2021, and conducted only procedural business. It approved the agenda, adopted the previous meeting's minutes, and moved to close the meeting for confidential discussions. No substantive decisions, such as approvals, denials, or tablings, were made during the open portion.

• Approved motion to hold meetings without public in boardroom due to provincial health order, with webcasting and remote participation (carried)
• Approved agenda, addenda, and late items (carried)
• Adopted minutes of May 27, 2021 meeting (carried)
• Closed meeting to public for confidential negotiations under Section 90 of Community Charter (carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to consider several zoning amendments, development variance permits, and financial matters. Key decisions include amendments to the 2021-2025 Financial Plan for Popkum Fire Protection and Boston Bar Stationhouse Renovation, and a zoning bylaw for camping cabins at Camperland RV Resort. The board will also vote on multiple development variance permits and a contract for the Harrison Mills Neighbourhood Plan.

• Financial Plan Bylaw No. 1624 amendment for Popkum Fire Protection and Boston Bar Stationhouse Renovation
• Zoning Amendment Bylaw No. 1632 for camping cabins at 53730 Bridal Falls Rd, Area D
• Development Variance Permit 2021-09 to reduce visual clearance at 244 First Ave, Cultus Lake Park
• Development Variance Permit 2021-11 refusal for ramada at 134-14600 Morris Valley Road
• Contract with Diana Properties Holdings Ltd. and Urban Systems Ltd. for Harrison Mills Neighbourhood Plan

The Fraser Valley Regional District Board adopted the Water Supply Systems Regulations, Fees and Charges Establishment Bylaw No. 1631, 2021, after defeating a motion to refer it back to staff. The Board also gave readings to zoning amendments for Electoral Area D, including one to permit camping cabins at Camperland RV Resort, and advanced the Emergency Management Program Service Area Merger and Establishment Bylaw No. 1606, 2020. Development variance permits were issued for properties in Areas H, G, and D, while one was refused for a ramada in Area C.

• Adopted Water Supply Systems Regulations, Fees and Charges Establishment Bylaw No. 1631, 2021.
• Gave first, second, and third reading to Emergency Management Program Service Area Merger and Establishment Bylaw No. 1606, 2020.
• Gave first reading to Electoral Area D Zoning Amendment Bylaw No. 1431, 2017.
• Gave first reading to Electoral Area D Zoning Amendment Bylaw No. 1632, 2021, to permit camping cabins at 53730 Bridal Falls Rd, and forwarded it to a public hearing.
• Issued Development Variance Permit 2021-09 for 244 First Ave, Cultus Lake Park, Area H.
• Refused Development Variance Permit 2021-11 for a ramada at 134-14600 Morris Valley Road, Area C.
• Issued Development Variance Permit 2021-13 for 10205 Tremblay Road, Area G.
• Issued Development Variance Permit 2020-22 for 9489 McMillan Rd, Area D, partially, and refused it for a pole barn.

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider adopting updated terms of reference, directing staff to seek clarity on the Climate Action Revenue Incentive Program (CARIP) replacement grant, and closing the meeting for confidential matters. It will also receive information on UBCM meeting requests, Fraser Valley Express implementation, and correspondence on CARIP ending and the Kamloops residential school statement.

• Motion to adopt updated draft Terms of Reference for the Regional and Corporate Services Committee
• Motion to direct staff to write to the Province for clarity on CARIP replacement grant and advocate for stable climate action funding
• Information item: UBCM 2021 Provincial Meeting Requests
• Information item: Fraser Valley Express Implementation process
• Motion to close meeting for negotiations, labour relations, and confidential provincial/federal discussions

The Regional and Corporate Services Committee voted to adopt an updated draft Terms of Reference for itself, which will be forwarded to the Board for final approval. The committee also directed staff to write to the Province seeking clarity on the replacement for the Climate Action Revenue Incentive Program and to advocate for stable climate funding. Staff were directed to book meetings with provincial ministers to discuss two resolutions supported at a local government conference, including one about Highway 7 near Mission. The meeting was held virtually due to a provincial health order, with public participation enabled via webcast and Zoom.

• Adopted the updated draft Terms of Reference for the Regional and Corporate Services Committee.
• Directed staff to write to the Province for clarity on the Climate Action Revenue Incentive Program replacement grant and to advocate for stable climate funding.
• Directed staff to book meetings with provincial ministers to discuss two resolutions, including one on Highway 7 near Mission.
• Approved the agenda and adopted the minutes from the May 6, 2021 meeting.
• Approved conducting the meeting without the public in the boardroom due to a provincial health order, with online participation options.
• Closed the meeting to the public to discuss matters under Section 90 of the Community Charter, including negotiations and labour relations.

Electoral Area Services Committee

The Electoral Area Services Committee will consider several development variance permits, zoning amendments, and water system bylaws, along with grant-in-aid requests and a response to a provincial referral for a proposed gondola and resort. The meeting includes public delegations on two variance applications and a bylaw enforcement survey presentation. Decisions will be forwarded to the FVRD Board for final action.

• Development Variance Permit 2021-09 to reduce visual clearance setback at 244 First Ave, Cultus Lake Park, Area H from 6.0m to 3.0m
• Development Variance Permit 2021-11 to reduce setbacks for a ramada at 134-14600 Morris Valley Road, Area C (recommended refusal)
• Development Variance Permit 2020-22 to reduce side lot line setback at 9489 McMillan Rd, Area D from 30m to 7.9m for a Quonset structure
• Zoning Amendment Bylaw No. 1632, 2021 to permit camping cabins at Camperland RV Resort, 53730 Bridal Falls Rd, Area D
• Grant-in-aid of $1,000 to Cultus Lake Aquatic Stewardship Society and $3,900 to Chilliwack River Valley Volunteer Fire Department

The Electoral Area Services Committee referred the Water Supply Systems Regulations, Fees and Charges Establishment Bylaw No. 1631, 2021 back to staff after concerns about proposed fines, and also referred the Hatzic Prairie Water System Service Area Amendment Bylaw No. 1561, 2020 back to staff. The committee approved grants-in-aid, issued several development variance permits, refused one, and gave first reading to a zoning amendment for camping cabins.

• Referred Water Supply Systems Regulations, Fees and Charges Establishment Bylaw No. 1631, 2021 back to staff.
• Referred Hatzic Prairie Water System Service Area Amendment Bylaw No. 1561, 2020 back to staff.
• Approved $1,000 grant-in-aid to Cultus Lake Aquatic Stewardship Society.
• Approved $3,900 grant-in-aid to Chilliwack River Valley Volunteer Fire Department.
• Issued Development Variance Permit 2021-09 for 244 First Ave, Cultus Lake Park.
• Refused Development Variance Permit 2021-11 for 134-14600 Morris Valley Road and directed staff to contact Tapadera Estates strata.
• Issued Development Variance Permit 2021-13 for 10205 Tremblay Road.
• Issued Development Variance Permit 2020-22 for 9489 McMillan Road with conditions, refusing part of the application.

Committee of the Whole

The Committee of the Whole met via Zoom and approved the agenda. The meeting was closed to the public under Section 90(1)(i) of the Community Charter to receive solicitor-client privileged advice, then reconvened and adjourned without any substantive decisions or reports.

• Approved conducting meetings without public in boardroom due to Provincial Health Order, with webcasting and social media promotion (carried)
• Approved agenda, addenda, and late items; received all listed information (carried)
• Closed meeting to public for solicitor-client privileged advice under Section 90(1)(i) (carried)
• Adjourned meeting at 6:03 pm (carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to decide on several bylaws, including garbage disposal fees for Electoral Areas A and C, the Hemlock Valley Official Community Plan, and an emergency management regulations bylaw. They will also consider approving the 2020 audited financial statements, a financial plan amendment for the Parkrose Wynd Water System and flood response, and four development variance permits. The meeting will be held via Zoom due to provincial health orders, with public participation through webcasting and remote options.

• First, second, third reading and adoption of Electoral Area C Garbage Disposal Fees and Charges Bylaw No. 1627, 2021
• First, second, third reading and adoption of Area A Garbage Disposal Fees and Charges Establishment Bylaw No. 1630, 2021
• First reading of Hemlock Valley Official Community Plan Bylaw No. 1626, 2021
• Adoption of Emergency Management Regulations Bylaw No. 1622, 2021 and appointment of Graham Daneluz as Director of Emergency Management
• Approval of 2020 Audited Financial Statements and amendment to 2021-2025 Financial Plan for Parkrose Wynd Water System and flood response

The Fraser Valley Regional District Board approved the 2020 audited financial statements, adopted several bylaws including garbage disposal fees for Electoral Areas A and C, an emergency management regulations bylaw, and gave first reading to the Hemlock Valley Official Community Plan. The Board also issued four development variance permits, approved a memorial program policy for parks, and pre-approved volunteer fire departments for wildfire assistance.

• Approved 2020 audited financial statements (all in favor)
• Adopted Electoral Area C Garbage Disposal Fees and Charges Bylaw No. 1627, 2021 (all in favor, 2/3 majority)
• Adopted Area A Garbage Disposal Fees and Charges Bylaw No. 1630, 2021 (all in favor, 2/3 majority)
• Gave first reading to Hemlock Valley Official Community Plan Bylaw No. 1626, 2021 (EAs in favor)
• Adopted Emergency Management Regulations Bylaw No. 1622, 2021 (all in favor, 2/3 majority)
• Issued Development Variance Permit 2021-06 for duplex at 20948 Snowflake Crescent, refused rear setback reduction (EAs in favor)
• Approved Memorial Program Policy for Parks and Trails (all in favor)
• Pre-approved FVRD volunteer fire departments for BC wildfire assistance (EAs in favor)

Fraser Valley Regional Hospital District Board

The board approved forwarding the remaining $2.91M requested by Fraser Health Authority as part of the 2021 budget process for minor and medium capital projects in Fraser East, and directed staff to continue working with FHA and provide regular updates. The board also approved the 2020 audited financial statements and adopted the April 22, 2021 minutes. All motions were carried unanimously.

• Approved forwarding $2.91M to Fraser Health Authority for minor/medium capital projects (carried)
• Approved 2020 audited financial statements (carried)
• Adopted April 22, 2021 board minutes (carried)
• Approved agenda and addenda (carried)
• Approved remote meeting procedure due to provincial health order (carried)

Recreation, Culture and Airpark Services Commission

The Recreation, Culture and Airpark Services Commission is meeting to handle routine business: approving the agenda and prior minutes, receiving a verbal operations update, and noting correspondence about a donation and Canada Day funding. The meeting will be held via Zoom due to provincial health orders, with public participation by email. It will also move into a closed session for several statutory purposes.

• Verbal operations and projects update by Christina Vugteveen, Manager of Parks and Recreation
• Email from Hope Secondary School regarding the John Koopman Donation
• Letter regarding funding from Minister of Canadian Heritage for 2021 Hope Canada Day Celebration
• Motion to close meeting under multiple sections of the Community Charter

The commission voted to hold meetings without the public present in the boardroom due to the BC Provincial Health Order, while continuing to webcast and archive meetings online and accept written questions. It also adopted the March 16, 2021 minutes and received updates on Canada Day plans, staff recruitment, the RiverMonsters swim club meet, and capital projects. No other substantive decisions were made.

• Approved holding meetings without public in boardroom due to Provincial Health Order, with webcasting and online participation (carried)
• Adopted March 16, 2021 meeting minutes (carried)
• Approved agenda and addenda for May 18, 2021 meeting (carried)
• Closed meeting to public for specified Community Charter sections (carried)

Parcel Tax Roll Review Panel

This is the agenda for the Fraser Valley Regional District Parcel Tax Roll Review Panel meeting on May 12, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Parcel Tax Roll Review Panel met via Zoom and authenticated five parcel tax rolls for Fraser Valley Regional District service areas. Two Cultus Lake water rolls were amended to correct names and mailing addresses after five written complaints each; the other three rolls were authenticated as presented with no complaints. The meeting was procedural, with no public attendance and no substantive policy decisions.

• Authenticated Cultus Lake Integrated Water Supply and Distribution System Service Area Parcel Tax Roll as amended (carried)
• Authenticated Cultus Lake Integrated Water Supply and Distribution System Capital Construction Service Area Parcel Tax Roll as amended (carried)
• Authenticated South Cultus Lake Sewage Treatment Service Area Parcel Tax Roll as presented (carried)
• Authenticated Lake Errock Water System Capital Construction Service Area Parcel Tax Roll as presented (carried)
• Authenticated Popkum Sewer Parcel Tax Roll as presented (carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to consider several policy items, including adopting a draft privacy and accountability policy, directing staff to seek input on a draft Air Quality Management Plan, and approving a memorial program policy for regional parks. The committee will also receive updates on the Island 22 boat launch improvements and the 2021/22 provincial transit budget, plus hear delegations on smoke-free spaces and the Cedar Network.

• Draft FVRD Privacy and Accountability Policy for adoption
• Draft 2021 Air Quality Management Plan to be distributed for stakeholder input
• Draft Memorial Program Policy for Regional Parks for approval
• Island 22 Regional Park Boat Launch Staging Area Improvements Project (information only)
• FVRD Transit Update: 2021/22 Provincial Budget (information only)

The Regional and Corporate Services Committee adopted the FVRD Privacy and Accountability Policy and approved the Memorial Program Policy for Parks and Trails. It also directed staff to distribute the draft 2021 Air Quality Management Plan for further input. The meeting was held via Zoom due to provincial health orders, with public participation facilitated through webcasting and remote options.

• Adopted FVRD Privacy and Accountability Policy (carried)
• Approved Memorial Program Policy – Parks and Trails (carried)
• Directed staff to distribute draft Air Quality Management Plan for input (carried)
• Adopted minutes of April 8, 2021 meeting (carried)
• Approved agenda and addenda (carried)
• Closed meeting for litigation and negotiation matters (carried)

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider a range of items including first reading of the Hemlock Valley Official Community Plan, adoption of garbage disposal fee bylaws for Areas A and C, several development variance permits, and multiple grant-in-aid requests. The committee will also discuss emergency management regulations, wildfire deployment pre-approval, and a privacy policy. The meeting is open to the public via Zoom and will be webcast.

• First reading of Hemlock Valley Official Community Plan Bylaw No. 1626, 2021
• Adoption of garbage disposal fees bylaws for Electoral Areas A and C (Bylaws 1630 and 1627)
• Grant-in-aid: $2,000 to Hope & District Arts Council, $6,800 to Sunshine Valley Ratepayers Association, $2,000 to Deroche Farmers Market
• Development variance permits for properties including 20948 Snowflake Crescent, 9518 Catherwood Road, 10006 Jade Place, 46984 Chilliwack Lake Road, and 134-14600 Morris Valley Road
• Pre-approval for volunteer fire departments to assist with BC wildfire events

The Electoral Area Services Committee approved a revised garbage fee structure for Electoral Area C, with the first weekly bag free for service area residents and $2 for additional bags. The committee also approved several grants-in-aid, development variance permits, and gave first reading to the Hemlock Valley Official Community Plan. All motions were carried unanimously.

• Approved revised Electoral Area C garbage fee structure: first bag free, $2 additional bags for residents; $6 for non-residents (carried)
• Adopted Area A Garbage Disposal Fees and Charges Bylaw No. 1630, 2021 (carried)
• Gave first reading to Hemlock Valley Official Community Plan Bylaw No. 1626, 2021 (carried)
• Adopted Official Community Plan Revision Bylaw No. 1628, 2021 for Areas E and H (carried)
• Issued Development Variance Permit 2021-06 for duplex at 20948 Snowflake Crescent, refused rear setback reduction (carried)
• Issued Development Variance Permits 2021-07, 2021-08, and 2021-10 (all carried)
• Adopted Emergency Management Regulations Bylaw No. 1622, 2021 and appointed Graham Daneluz as Director of Emergency Management (carried)
• Approved $2,000 grant to Hope & District Arts Council, $6,800 to Sunshine Valley Ratepayers Association, and $2,000 to Deroche Farmers Market (all carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to consider several administrative and regulatory items, including establishing a Parcel Tax Roll Review Panel, amending the 2020-2024 Financial Plan, and giving readings to bylaws for recreation centre fees and garbage disposal fees. The board will also decide on a development variance permit, an airpark maintenance contract, and various other matters such as a housing needs report and a cell tower consultation policy.

• Establish Parcel Tax Roll Review Panel for five parcel tax bylaws (Cultus Lake, Lake Errock, Popkum)
• Three readings and adoption of Financial Plan Amendment Bylaw No. 1616, 2021
• Three readings and adoption of Hope and District Recreation Centre Fees Bylaw No. 1625, 2021
• Postpone Electoral Area C Garbage Disposal Fees Bylaw No. 1627, 2021 to May 6
• Issue Development Variance Permit 2021-04 for 43870 4th Street, Electoral Area H

The Fraser Valley Regional District Board approved the 2020-2024 Financial Plan Amendment Bylaw No. 1616, adopted the Hope and District Recreation Centre Fees and Other Charges Establishment Bylaw No. 1625, and postponed the Electoral Area C Garbage Disposal Fees and Charges Establishment Bylaw No. 1627 to the May 6, 2021 Electoral Area Services Committee meeting. The Board also approved a three-year Airpark Operations and Maintenance Contract with Shawn Dearden for $44,040 annually in 2021 and 2022 and $46,242 in 2023, and accepted a $353,810 FireSmart Community grant for Community Wildfire Protection Plans.

• Approved 2020-2024 Financial Plan Amendment Bylaw No. 1616 (all/weighted 2/3 majority)
• Adopted Hope and District Recreation Centre Fees and Other Charges Establishment Bylaw No. 1625 (all/weighted 2/3 majority)
• Postponed Electoral Area C Garbage Disposal Fees and Charges Establishment Bylaw No. 1627 to May 6, 2021 EASC meeting (all/unweighted, Director Pranger opposed)
• Awarded Airpark Operations and Maintenance Contract to Shawn Dearden for 3 years, $44,040 annually for 2021-2022 and $46,242 for 2023 (all/weighted)
• Approved Development Variance Permit 2021-04 for 43870 4th Street, Electoral Area H, reducing setbacks to 0.0 metres (EAs/unweighted)
• Approved up to $2,750 grant to RiverMonsters Swim Club for June 2021 swim meet (all/unweighted)
• Accepted $8,000 grant from BC Conservation Foundation for WildSafeBC 2021 program (all/unweighted)
• Approved draft Community Wildfire Protection Plans and accepted $353,810 FireSmart Community grant (all/unweighted)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will consider authorizing a $4,757,000 payment to Fraser Health Authority for 2020/2021 capital investments in the Fraser East Region. The board will also adopt minutes from two prior meetings and receive a letter from the Peace River Regional Hospital District about capital cost responsibilities. The meeting will be held via Zoom without public in the boardroom due to provincial health orders, but will be webcast.

• Motion to authorize $4,757,000 payment to Fraser Health Authority for 2020/2021 capital investments
• Adoption of minutes from March 18 and March 25, 2021 board meetings
• Letter from Peace River Regional Hospital District on capital cost responsibilities copied to provincial ministries
• Motion to hold meeting without public in boardroom due to Provincial Health Order, with webcasting and remote participation
• Resolution to close meeting for negotiations under Section 90 of the Community Charter

The board authorized a $1.8 million payment to Fraser Health Authority for its 2020/2021 capital funding request, but held back the remaining contribution until the board can discuss minor and major capital projects with Fraser Health. The decision followed concerns about the board's lack of proactive involvement in capital planning. The meeting was conducted via Zoom due to provincial health orders, with no public questions raised.

• Approved $1.8M payment to Fraser Health Authority for 2020/2021 capital funding (carried)
• Held back remaining capital funding until board discusses projects with Fraser Health (carried)
• Adopted minutes from March 18 and March 25, 2021 meetings (carried)
• Approved agenda and addenda (carried)
• Closed meeting to public for negotiations per Community Charter (carried)

Regional and Corporate Services Committee

The Fraser Valley Regional District's Regional and Corporate Services Committee is meeting virtually to consider several recommendations for the Board, including approving attendance at three municipal conferences, accepting a grant for the WildSafeBC program, and restructuring Indigenous relations oversight. The committee will also discuss transferring ownership of the Boston Bar CN Station House to the district and authorizing contingency funds for its operation. The meeting is open to the public via webcast and Zoom, with a closed session planned for land and litigation matters.

• Authorize Board Chair, Vice-Chair, and CAO attendance at LMLGA, FCM, and UBCM conferences, with registration fees from Budget 101
• Accept $8,000 grant from BC Conservation Foundation for WildSafeBC 2021, plus $15,000 budgeted Grant-in-Aid
• Send letter to federal government supporting sustainable funding for CELA and NNELS library services
• Dissolve Regional Indigenous Relations Committee, reassign work to Regional and Corporate Services Committee, rename Budget 106
• Transfer Boston Bar CN Station House ownership to FVRD for $1.00, allocate contingency funds from Budget 717 for start-up costs

The committee recommended dissolving the Regional Indigenous Relations Committee and moving its work to the Regional and Corporate Services Committee and Board, with the budget renamed. It also approved funding for the WildSafeBC program, support letters for library services, and contingency funds for the Boston Bar CN Station House project.

• Approved dissolving the Regional Indigenous Relations Committee and reassigning its work to the Regional and Corporate Services Committee and Board.
• Approved accepting an $8,000 grant from BC Conservation Foundation for the 2021 WildSafeBC program, with $15,000 from the budget.
• Approved sending a letter to the federal government supporting library advocacy for CELA and NNELS funding.
• Approved allocating contingency funds from Electoral Area A and B Heritage Conservation Service Area Budget 717 for the Boston Bar CN Station House project.
• Approved transferring ownership of the Boston Bar CN Station House to the FVRD for $1.00, with transfer back to the Society after 5 years.
• Approved attendance of Board Chair, Vice-Chair, and CAO at LMLGA, FCM, and UBCM conferences with registration fees from Budget 101.

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider several items, including receiving a final Housing Needs Report, approving Community Wildfire Protection Plans and a $353,810 FireSmart grant, and establishing a Parcel Tax Roll Review Panel. They will also discuss a proposed film studio, a bylaw enforcement policy, and various development permits and bylaws.

• Receive final Housing Needs Report for Electoral Areas and direct staff to publish it online
• Approve Community Wildfire Protection Plans and accept $353,810 FireSmart Community grant
• Establish Parcel Tax Roll Review Panel for five parcel tax bylaws, appointing Directors Bales, Dickey, and Dixon
• Consider three readings of Electoral Area C Garbage Disposal Fees and Charges Establishment Bylaw No. 1627, 2021
• Authorize $500 grant-in-aid to Chilliwack River Valley Outdoor Learning Program

The Electoral Area Services Committee approved the draft Community Wildfire Protection Plans and accepted a $353,810 FireSmart grant, received the final Housing Needs Report, and endorsed a process to develop a bylaw enforcement policy. It also postponed a garbage disposal fees bylaw for Electoral Area C to the next meeting after it was defeated, and approved several other items including a cell tower consultation with an expanded mail-out radius.

• Approved draft Community Wildfire Protection Plans and accepted $353,810 FireSmart grant (carried)
• Received final Housing Needs Report for Electoral Areas and directed staff to publish it online (carried)
• Postponed Electoral Area C Garbage Disposal Fees Bylaw No. 1627 to May 6 meeting (carried)
• Endorsed process to develop a bylaw enforcement policy and procedure (carried)
• Approved Rogers tower consultation at 47100 Laurel Road with 500m mail-out radius (carried)
• Approved Development Variance Permit 2021-04 for 43870 4th Street, Area H (carried)
• Approved $500 grant to Chilliwack River Valley Outdoor Learning Program (carried)
• Authorized allocation of COVID-19 Safe Restart funds for 2021 pandemic expenditures (carried)

EASC Committee of the Whole

The Electoral Area Services Committee of the Fraser Valley Regional District is holding a Committee of the Whole meeting via Zoom, with a motion to continue meeting without the public present due to the provincial health order. The agenda includes approval of the agenda, a public question period, and a resolution to close the meeting to receive solicitor-client privileged advice. The meeting is largely procedural, with no substantive decisions or reports listed.

• Motion to hold meetings without public in boardroom due to Provincial Health Order
• Public question period via email before 1 pm, March 31, 2021
• Resolution to close meeting for solicitor-client privileged advice under Section 90(1)(i) of Community Charter

The Electoral Area Services Committee of the Whole held an open meeting via Zoom, approving the agenda and a motion to continue meeting without the public present due to the provincial health order, while maintaining webcasting and online participation. No public questions were received. The committee then closed the meeting to discuss solicitor-client privileged matters, reconvened, and adjourned with no reports from the closed session.

• Approved motion to hold meetings without public in the boardroom due to provincial health order, while continuing webcasting and online participation.
• Approved the agenda, addenda, and late items for the April 1, 2021 meeting.
• Closed the meeting to the public to receive solicitor-client privileged advice under Section 90(1)(i) of the Community Charter.
• Adjourned the meeting at 4:25 pm.

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to decide on two financial items: a $4,757,000 payment to Fraser Health Authority for 2020/2021 capital investments in the Fraser East Region, and giving three readings and adoption to the 2021 Annual Budget Bylaw No. 0077. The meeting will be held by Zoom due to the provincial health order, with public participation via webcast, email, phone, or Zoom. The board will also close the meeting to discuss negotiations under Section 90 of the Community Charter.

• Authorize $4,757,000 payment to Fraser Health Authority for 2020/2021 capital investments
• Consider three readings and adoption of 2021 Annual Budget Bylaw No. 0077
• Motion to hold meeting without public in boardroom due to Provincial Health Order, with webcasting and public participation options
• Resolution to close meeting for negotiations under Section 90(1)(k) and 90(2)(b) of the Community Charter
• Public question period for agenda items via email before 1 pm March 24 or live on Zoom

The board voted to postpone consideration of Fraser Health Authority's 2020/2021 capital funding request until the board chair can meet with Fraser Health's CEO to discuss long-term capital planning. The board also gave three readings and adopted the 2021 Hospital District Annual Budget via Provisional Bylaw No. 0077, 2021. The meeting was held via Zoom due to provincial health orders, with public participation allowed through webcast and remote questions.

• Postponed Fraser Health Authority capital funding request until chair meets with Fraser Health CEO
• Adopted 2021 Hospital District Annual Budget (Provisional Bylaw No. 0077, 2021)
• Approved meeting agenda and received all listed items for information
• Closed meeting to public for negotiations and confidential information per Community Charter
• Adjourned the open meeting at 10:46 am

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider adopting a Hemlock Valley zoning bylaw amendment, modifying the Glen Valley and Matsqui Trail parks agreement with Abbotsford, and supporting tourism tax boundary expansions for Electoral Areas C, E, and H. The board will also vote on several development variance permits, grant-in-aid requests, and a $45,000 contribution to the Tashme Museum project.

• Adopt Zoning Bylaw Amendment No. 1619 for Hemlock Valley (Electoral Area C)
• Modify Glen Valley and Matsqui Trail parks agreement with Abbotsford, extending term to 2030 and payment to $527,900/year
• Support Tourism Chilliwack's MRDT program application for Electoral Areas E and H (2022-2027)
• Issue Development Variance Permit 2020-06 for 43802 Loch Road, reducing setback from 6.0m to 3.0m
• Authorize $3,950 grant-in-aid to Chilliwack River Valley Residents Association

The Board supported applications to implement the Municipal and Regional District Tax Program in Electoral Areas E and H (for Tourism Chilliwack) and in Electoral Area C (for Tourism Harrison), each from 2022 to 2027. The motion for Areas E and H was amended to require the creation of stewardship committees and a commitment to regular direct dialogue with residents. Directors Bales and Davidson opposed the motion for Electoral Area C.

• Approved a $45,000 contribution for the Tashme Museum Kindergarten Schoolhouse Project.
• Authorized a $3,950 grant-in-aid to the Chilliwack River Valley Residents Association.
• Adopted North Bend Sewer System Service Area Amendment Bylaw No. 1598, 2020.
• Gave second and third reading and adopted Zoning Amendment Bylaw No. 1619, 2020 for Hemlock Valley.
• Adopted Building Numbering Regulation Amendment Bylaw No. 1615, 2020.
• Issued Development Variance Permits for properties on Loch Road, Yale Road, and Fir Street; partially refused the permit for Fir Street.
• Approved a modification to the Glen Valley and Matsqui Trail Regional Parks agreement with Abbotsford, extending it to 2030.
• Adopted the 2020-2022 Strategic Plan and supported a grant application for a composting project at the Chaumox Landfill.

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will consider authorizing a $4,757,000 payment to Fraser Health Authority for 2020/2021 capital investments in the Fraser East Region. The board will also consider giving three readings and adoption to the 2021 Annual Budget Bylaw No. 0077. The meeting will be held by Zoom due to provincial health orders, with public participation available online.

• $4,757,000 capital funding payment to Fraser Health Authority
• Three readings and adoption of 2021 Annual Budget Bylaw No. 0077
• Motion to continue remote meetings without public in boardroom due to Provincial Health Order
• Adoption of February 25, 2021 meeting minutes
• Closed meeting for negotiations under Section 90(2)(b) of Community Charter

The Fraser Valley Regional Hospital District Board postponed decisions on Fraser Health Authority's 2020/2021 capital funding request and the 2021 annual budget to future meetings. The board heard a presentation from Fraser Health on capital needs and COVID-19 priorities, and discussed concerns about Chilliwack General Hospital funding. No substantive decisions were made; the meeting was otherwise procedural.

• Postponed consideration of Fraser Health Authority's 2020/2021 capital funding request (carried)
• Postponed consideration of 2021 Hospital District Annual Budget (carried)
• Adopted February 25, 2021 board meeting minutes (carried)
• Approved agenda and addenda (carried)
• Approved remote meeting format due to provincial health order (carried)
• Closed meeting to discuss negotiations under Section 90(2)(b) of Community Charter (carried)

Recreation, Culture and Airpark Services Commission

The Recreation, Culture and Airpark Services Commission is meeting to consider several recommendations, including a $2,750 grant to the RiverMonsters Swim Club, a letter of support for a Jr. A hockey team, a new day rate for youth swim meets, and a three-year airpark operations contract. The commission will also hear a presentation about a community garden and receive updates on operations and strategic planning.

• Grant of up to $2,750 to RiverMonsters Swim Club for a two-day swim meet in June 2021
• Letter of support for Luke Betts' Jr. A hockey team application for 2021/2022 arena use
• Recommendation to adopt Bylaw No. 1625, 2021, setting new recreation centre fees and rates
• Airpark operations and maintenance contract with Shawn Dearden: $44,040 annually for 2021-2022, $46,242 for 2023
• Presentation by District of Hope Ratepayers Association on a community garden at Hope Regional Airpark

The Commission recommended the FVRD Board authorize up to $2,750 from the Community Facility Use Grant for the RiverMonsters Swim Club's two-day meet in June 2021. It also recommended approval of a new fees bylaw (No. 1625, 2021) and a three-year airpark maintenance contract with Shawn Dearden ($44,040 annually for 2021-2022, $46,242 for 2023). A letter of support for a Jr. A hockey team application was approved. The community garden request was deferred to the upcoming airpark strategic planning session.

• Approved recommendation for $2,750 grant to RiverMonsters Swim Club for June 2021 swim meet.
• Approved recommendation for three readings and adoption of Fees and Other Charges Bylaw No. 1625, 2021.
• Approved recommendation to sign three-year airpark maintenance contract with Shawn Dearden.
• Approved letter of support for Luke Betts' Jr. A hockey team arena use application.
• Directed staff to prepare a draft emergency use policy for future consideration.
• Adopted the January 19, 2021 meeting minutes.
• Approved the agenda and received all reports for information.
• Noted the community garden request will be considered with the airpark strategic planning session.

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to discuss and vote on several items, including a draft bylaw on garbage tipping fees for non-service area users, a $3,950 grant to the Chilliwack River Valley Residents Association, and four development variance permits. The committee will also consider supporting tourism tax applications for Electoral Areas C, E, and H, and adopting the 2020-2022 Strategic Plan. The meeting is open to the public via webcast and Zoom.

• Draft bylaw on garbage tipping fees for Electoral Area C non-service area users
• $3,950 grant-in-aid to Chilliwack River Valley Residents Association
• Development Variance Permits for 43802 Loch Road, 52984 Yale Road, and 262 Fir Street
• Support for Tourism Harrison and Tourism Chilliwack tax program boundary expansions
• Adoption of 2020-2022 Strategic Plan

The committee voted to support Tourism Chilliwack's application to implement a Municipal and Regional District Tax in Electoral Areas E and H from 2022 to 2027, with a letter of support that includes creating a stewardship committee. It defeated a similar motion for Tourism Harrison in Electoral Area C. The committee also postponed discussion of garbage tipping fees for Area C and COVID-19 Safe Restart funding to the April 8, 2021 meeting.

• Approved: Adopted Bylaw No. 1615, 2020 (Building Numbering Regulations Amendment for Areas E and H).
• Approved: $3,950 grant-in-aid to Chilliwack River Valley Residents Association (Area E).
• Approved: Accepted covenant for personal care use at 285 Kosikar Road, Area H.
• Approved: Issued Development Variance Permit 2020-06 (43802 Loch Road, Area C) reducing exterior setback to 3.0 m.
• Approved: Issued Development Variance Permit 2020-16 (52984 Yale Road, Area D) reducing rear setback to 7.0 ft.
• Approved: Issued Development Variance Permit 2021-03 (262 Fir Street, Area H) reducing front setback for deck posts; refused eave setback reduction.
• Approved: Forwarded ALC application for employee residence at 35444 Hartley Road, Area F.
• Approved: Directed staff to apply for FireSmart and Emergency Operations Centre grants; adopted 2020-2022 Strategic Plan; supported Tourism Chilliwack tax in Areas E and H; defeated Tourism Harrison tax in Area C.

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to consider several items, including authorizing a waste transfer station in Abbotsford, modifying a parks operating agreement with Abbotsford, adopting a strategic plan, and forwarding resolutions to the LMLGA. The meeting is being held via Zoom due to provincial health orders, with public participation available online.

• Authorization of Revolution Resource Recovery Park Inc. as a waste transfer station and material recovery facility in Abbotsford
• Modification of Glen Valley and Matsqui Trail Regional Parks operating agreement with City of Abbotsford, extending term to Dec 31, 2030 and adjusting payment to $527,900 per annum
• Adoption of 2020-2022 Strategic Plan
• Approval of two resolutions for LMLGA 2021 AGM
• Information items: Sumas Mountain trail usage data, Lower Mainland Flood Management Strategy, COVID-19 Safe Restart Funding

The committee approved adding Revolution Resource Recovery Park Inc. as an approved solid waste facility, modifying the Glen Valley and Matsqui Trail parks agreement with Abbotsford to extend to 2030 at $527,900 per year, and adopting the 2020-2022 Strategic Plan. It also approved forwarding two resolutions to the LMLGA and discussed COVID-19 Safe Restart funding options.

• Approved inclusion of Revolution Resource Recovery Park Inc. as an approved municipal solid waste facility in the Solid Waste Management Plan.
• Approved modifying the Glen Valley and Matsqui Trail Regional Parks Operating & Maintenance Agreement with Abbotsford, extending term to Dec 31, 2030, with annual payment of $527,900.
• Adopted the 2020-2022 Strategic Plan.
• Approved forwarding two resolutions to the Lower Mainland Local Government Association for its May 2021 AGM.
• Approved the agenda with withdrawal of item 4.1 (Lets'emot forum minutes).
• Adopted the February 11, 2021 committee minutes.
• Closed the meeting to the public for labour and litigation matters under Community Charter sections 90(1)(c) and 90(1)(g).

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is meeting to consider a range of items, including adopting multiple service area amendment bylaws, zoning amendments, and development variance permits. They will also vote on grant-in-aid funding, contract extensions for waste collection, and several information items. The meeting will be conducted virtually due to the provincial health order.

• Adopt 9 service area amendment bylaws (Nos. 1371, 1607-1614) covering fire protection, flood control, street lighting, parks, building numbering, and transit in Electoral Areas E and H
• Adopt zoning amendment Bylaw No. 1502 for 10304 Agassiz-Rosedale Hwy to allow a 4-lot subdivision
• Adopt zoning amendment Bylaw No. 1594 for 52655 Yale Road and 10159 Caryks Road to facilitate subdivision
• Authorize $4,000 grant-in-aid to Creekside Mills at Cultus Lake for outdoor recreation
• Approve two-year extensions for Sunshine Valley Transfer Station ($110,000/yr) and Area B curbside collection ($142,646.40/yr) agreements

The Board adopted nine amendment bylaws updating service area boundaries for fire protection, flood control, street lighting, parks, building numbering, and transit in Electoral Areas E and H. It also approved two zoning amendments in Electoral Area D to facilitate future subdivisions, and issued three development variance permits in Electoral Area C. The Board authorized contract extensions for waste collection services and directed staff to initiate a zoning amendment for five properties near Coquihalla River Provincial Park.

• Adopted nine Electoral Areas E and H service area amendment bylaws (Nos. 1371, 1607-1614).
• Adopted Electoral Area D Zoning Amendment Bylaw No. 1502, 2018 for 10304 Agassiz-Rosedale Hwy.
• Adopted Electoral Area D Zoning Amendment Bylaw No. 1594, 2020 for 52655 Yale Road and 10159 Caryks Road.
• Gave first, second, and third readings to North Bend Sewer System Service Area Amendment Bylaw No. 1598, 2020.
• Gave three readings and adopted Electoral Area Volunteer Fire Department Establishment and Regulation Amendment Bylaw No. 1623, 2021.
• Issued Development Variance Permit 2020-26 for 20718 Edelweiss Drive, Area C (height variance to 15.5m).
• Issued Development Variance Permit 2021-01 for 20903 Snowflake Crescent, Area C (setback and storey variance).
• Issued Development Variance Permit 2021-02 for 20920 Snowflake Crescent, Area C (setback variance).

Committee of the Whole

The Fraser Valley Regional District Committee of the Whole is holding an open meeting by Zoom on February 25, 2021. The agenda includes a motion to continue holding meetings without the public in the boardroom due to the provincial health order, while maintaining webcasting and other public participation options. The committee will also approve the agenda and then vote to close the meeting to the public to discuss confidential negotiations with provincial or federal governments.

• Motion to hold meetings without public in boardroom due to Provincial Health Order, with webcasting and public participation via Zoom, email, phone, and social media
• Motion to approve the agenda, addenda, and late items for the February 25, 2021 meeting
• Resolution to close the meeting to the public under Section 90(2)(b) of the Community Charter for confidential negotiations with provincial or federal governments
• Motion to adjourn the meeting

The Committee of the Whole met via Zoom and approved the agenda. It then voted to close the meeting to the public to discuss matters under Section 90(2)(b) of the Community Charter, relating to confidential negotiations with provincial or federal governments. No substantive decisions were made in open session; the meeting adjourned after reconvening.

• Approved conducting meetings without public in the boardroom due to Provincial Health Order, with webcasting and remote participation options.
• Approved the agenda, addenda, and late items for the February 25, 2021 meeting.
• Closed the meeting to the public to consider confidential information under Section 90(2)(b) of the Community Charter.
• Adjourned the meeting at 6:04 pm.

Regional Indigenous Relations Committee

The Fraser Valley Regional District's Regional Indigenous Relations Committee is meeting by Zoom to elect a chair and vice chair, approve its agenda and prior minutes, and consider appointments to treaty tables and the Metro Vancouver Aboriginal Relations Committee. The committee will also review its draft 2021 workplan and a statement on reconciliation from the Comox Valley Regional District. The meeting is open to the public via webcast, with a public question period for agenda items.

• Election of committee chair and vice chair
• Appointments to Sto:lo Xwexwilmexw and Katzie treaty tables, and Metro Vancouver Aboriginal Relations Committee observer member
• Review of draft 2021 RIRC workplan
• Discussion of Comox Valley Regional District statement on reconciliation and UNDRIP
• Closed meeting to consider confidential negotiations with provincial/federal governments

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting via Zoom on February 25, 2021. The board will vote to continue holding meetings without the public in the boardroom due to the provincial health order, while webcasting and accepting questions online. It will also consider approving the agenda, adopting the January 28, 2021 minutes, and closing the meeting to discuss negotiations under the Community Charter.

• Motion to hold meetings without public in boardroom due to Provincial Health Order, with webcasting and online participation
• Approval of agenda and late items for the February 25, 2021 meeting
• Adoption of draft minutes from the January 28, 2021 board meeting
• Resolution to close meeting for negotiations under Section 90(1)(k) and 90(2)(b) of the Community Charter
• Public question period open via email before 1 pm February 24 or live on Zoom

The Fraser Valley Regional Hospital District Board met on February 25, 2021, and approved the agenda, adopted the previous meeting's minutes, and closed the meeting to discuss confidential matters. No substantive decisions were made during the open portion; the board moved to a closed session for negotiations-related discussions.

• Approved motion to conduct meetings without public in boardroom due to provincial health order, with webcasting and public participation options (all in favor)
• Approved agenda, addenda, and late items for the February 25, 2021 meeting (all in favor)
• Adopted minutes from the January 28, 2021 board meeting (all in favor)
• Closed meeting to public for negotiations and confidential information under Section 90 of the Community Charter (all in favor)

Board Priorities Workshop

This is a procedural Board Priorities Workshop of the Fraser Valley Regional District. The open session covers routine approval of the agenda and a motion to close the meeting to the public, citing a provincial health order and the need for closed discussions with staff on regional objectives for the annual report. No substantive decisions or public items are on the open agenda.

• Motion to hold meetings without public in boardroom due to provincial health order, with webcasting and remote participation
• Resolution to close meeting under Section 90(1)(l) of the Community Charter for annual report discussions
• Reconvene and report items listed as procedural

The Fraser Valley Regional District Board held a priorities workshop via Zoom, approving a motion to conduct meetings without the public in the boardroom due to the provincial health order, while continuing to webcast and archive meetings online. The board also approved the agenda and closed the meeting to discuss annual report objectives. No substantive policy decisions were made.

• Approved conducting meetings without public in boardroom due to provincial health order (carried)
• Approved webcasting and archiving meetings online for public access (carried)
• Approved agenda, addenda, and late items (carried)
• Closed meeting to public to discuss annual report objectives under Section 90(1)(l) (carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is meeting to receive information on the 2020 invasive weed control program, 2021 workshop requests, and updated social and affordable housing inventories for member municipalities. The committee will also consider a motion to adopt prior meeting minutes and a motion to close the meeting for land-related matters. The agenda is largely informational, with no major decisions or contracts listed.

• 2020 Social and Affordable Housing Inventory updates for Abbotsford, Chilliwack, Hope, Kent/Harrison Hot Springs, and Mission
• Invasive Weed Control Program 2020 summary and 2021 plans (wild chervil, tansy ragwort, giant hogweed, knotweed)
• 2021 Requests for Board and Committee Workshops (information only)
• Motion to adopt December 8, 2020 meeting minutes
• Motion to close meeting for land acquisition/disposition discussion (Section 90(1)(e))

The Regional and Corporate Services Committee approved receiving the updated 2020 Social and Affordable Housing Inventories and distributing them to member municipalities and posting online. The committee also approved the meeting agenda, adopted the December 8, 2020 minutes, and carried a motion to continue remote meetings due to the provincial health order. No other substantive decisions were made; most items were informational.

• Approved 2020 Social and Affordable Housing Inventory update for distribution (carried)
• Approved agenda and addenda for February 11, 2021 meeting (carried)
• Adopted December 8, 2020 committee minutes (carried)
• Approved remote meeting format due to provincial health order (carried)

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider several items, including a bylaw to amend volunteer fire department regulations, a sewer service area expansion, and four development variance permits. They will also review a $4,000 grant-in-aid request and discuss emergency management updates. The meeting is being held via Zoom due to provincial health orders, with public participation encouraged.

• Bylaw 1623, 2021: Electoral Area Volunteer Fire Department Establishment and Regulation Amendment
• Bylaw 1598, 2020: North Bend Sewer System Service Area Amendment
• Grant-in-aid: $4,000 to Creekside Mills at Cultus Lake, Electoral Area H
• DVP 2020-24: Increase storage shed size at 149-1436 Frost Road, Area H
• DVP 2020-26: Increase height to 15.5m at 20718 Edelweiss Drive, Area C

The Electoral Area Services Committee approved several development variance permits, including height and setback variations for homes in Electoral Area C, and directed staff to initiate a zoning amendment for five properties near Coquihalla River Provincial Park. It also authorized a $4,000 grant-in-aid to Creekside Mills at Cultus Lake, gave readings to a sewer service area amendment bylaw, and passed motions to send letters to UBCM and the Province regarding emergency funding and COVID-19 Safe Restart Fund equity.

• Approved $4,000 grant-in-aid to Creekside Mills at Cultus Lake (carried)
• Gave first, second, and third readings to North Bend Sewer System Service Area Amendment Bylaw No. 1598, 2020 (carried)
• Approved Development Variance Permit 2020-26 for height variance at 20718 Edelweiss Drive (carried)
• Approved Development Variance Permit 2021-01 for setback and storey variance at 20903 Snowflake Crescent (carried)
• Approved Development Variance Permit 2021-02 for highway setback variance at 20920 Snowflake Crescent (carried)
• Directed staff to initiate zoning amendment for five properties adjacent to Coquihalla River Provincial Park (carried)
• Approved sending letter to UBCM about emergency response cost compensation changes (carried)
• Approved sending letter to UBCM and Province about COVID-19 Safe Restart Funding equity (carried)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is holding its regular open meeting via Zoom, with a motion to continue meeting without the public in the boardroom due to provincial health orders while maintaining webcasting and remote participation. The board will also consider adopting the minutes from its December 16, 2020 meeting and may close the meeting to discuss preliminary negotiations and confidential information under Section 90 of the Community Charter.

• Motion to hold meetings without public in boardroom due to Provincial Health Order, with webcasting and remote participation
• Adoption of December 16, 2020 meeting minutes
• Resolution to close meeting for Section 90(1)(k) and 90(2)(b) matters (negotiations and confidential info)

The Fraser Valley Regional Hospital District Board met on January 28, 2021, and approved the agenda, adopted the previous meeting's minutes, and moved to close the meeting for confidential negotiations. No substantive decisions were made; the meeting was procedural only.

• Approved motion to conduct meetings without public in boardroom due to provincial health order, with webcasting and public participation via Zoom (carried)
• Approved agenda, addenda, and late items (carried)
• Adopted December 16, 2020 board meeting minutes (carried)
• Closed meeting to public for negotiations under Community Charter sections 90(1)(k) and 90(2)(b) (carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider adopting the 2021-2025 Financial Plan Bylaw No. 1624, which sets taxation and spending for the next five years. The board will also give readings to several land-use bylaws, including an Official Community Plan for Popkum-Bridal Falls, a rezoning for a burial plot at 10789 North Deroche Road, and amendments to facilitate a film production facility at 44390 Bayview Road. Other items include issuing two development variance permits, approving grant applications for COVID-19 resilience infrastructure, and forwarding two Agricultural Land Commission applications.

• Adoption of 2021-2025 Financial Plan Bylaw No. 1624
• Third reading and adoption of Official Community Plan for Popkum-Bridal Falls Bylaw No. 1501
• Rezoning at 10789 North Deroche Road for a single burial plot (Bylaw No. 1597)
• First reading and public hearing for film production facility at 44390 Bayview Road (Bylaws 1620/1621)
• Development Variance Permits for 10146 Royalwood Blvd and 10080 Mountainview Road

Committee of the Whole

The Fraser Valley Regional District Committee of the Whole is meeting via Zoom, with a motion to continue holding meetings without the public present due to the Provincial Health Order, while maintaining webcasting and remote participation. The agenda includes approval of the agenda and a resolution to close the meeting to discuss information held in confidence relating to negotiations with the provincial or federal government. The meeting is otherwise procedural, with no substantive public items listed.

• Motion to conduct meetings without public in boardroom due to Provincial Health Order
• Motion to continue webcasting and archiving meetings online
• Resolution to close meeting under Section 90(2)(b) of the Community Charter for confidential negotiations

The Fraser Valley Regional District Committee of the Whole met on January 28, 2021, and approved the agenda. The committee voted to close the meeting to the public to discuss confidential negotiations under Section 90(2)(b) of the Community Charter, and no substantive decisions were made in the open portion. The meeting adjourned without any reports or public decisions.

• Approved conducting meetings without public in boardroom due to Provincial Health Order, with webcasting and remote participation (carried)
• Approved the agenda, addenda, and late items for the January 28, 2021 meeting (carried)
• Closed meeting to public to consider confidential negotiations under Section 90(2)(b) of the Community Charter (carried)
• Adjourned the meeting at 5:58 pm (carried)

Recreation, Culture and Airpark Services Commission

The Recreation, Culture and Airpark Services Commission will consider forwarding its draft 2021-2025 financial plan to the regional board, and will discuss a grant application for upgrades to the Almer Carlson Pool. The meeting also includes election of chair and vice-chair, a presentation from the RiverMonsters Swim Club, and an operations update. The meeting is held via Zoom due to provincial health orders, with public participation by email or social media.

• Draft 2021-2025 Recreation, Culture & Airpark Services Financial Plan to be recommended for board inclusion
• Grant application to Investing in Canada Infrastructure Program: COVID-19 Resilience Infrastructure Stream for Almer Carlson Pool upgrades
• Presentation by RiverMonsters Swim Club on 2020 activities and 2021 swim meet plans
• Election of chair and vice-chair of the commission
• Motion to close meeting for negotiations under Community Charter Section 90(1)(k) and 90(2)(b)

The Commission recommended the draft 2021-2025 Recreation, Culture & Airpark Services Financial Plan, as amended, be forwarded to the FVRD Board for inclusion in the Five Year Financial Plan. The motion carried with Director Adamson and Commissioner Punch opposed. The Commission also recommended the Board submit a grant application for Almer Carlson Pool upgrades under the COVID-19 Resilience Infrastructure stream.

• Recommended draft 2021-2025 RCAS Financial Plan to FVRD Board (carried, Adamson opposed, Punch opposed)
• Recommended grant application for Almer Carlson Pool upgrades (carried)
• Directed staff to include all five airpark projects in draft budget after risk discussion
• Directed staff to include only exterior stairs and change room renovations for Almer Carlson Pool
• Adopted December 1, 2020 meeting minutes (carried)
• Elected Terry Raymond as Chair and Peter Adamo as Vice-Chair for 2021
• Approved agenda and addenda (carried)
• Approved webcast-only meeting due to provincial health order (carried)

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole is meeting to continue its 2021-2025 Financial Plan Budget presentation, led by the Director of Finance. The agenda also includes motions to approve the agenda and to conduct the meeting without the public present in the boardroom due to a provincial health order, while maintaining online access and participation.

• Continued 2021-2025 Financial Plan Budget Presentation by Kelly Lownsbrough, Director of Finance
• Motion to hold meeting without public in boardroom due to Provincial Health Order, with webcasting and online participation

Electoral Area Services Committee

The Electoral Area Services Committee is meeting to consider several land-use items, most notably a proposal to rezone land in Electoral Area C for a film production facility. The committee will also review applications for subdivisions in the Agricultural Land Reserve and a development variance permit. The meeting includes routine items like electing a chair and approving previous minutes.

• First reading and public hearing for OCP Amendment Bylaw No. 1621 and Zoning Amendment Bylaw No. 1620 for a film production facility at 44390 Bayview Road, Electoral Area C
• Forward two-lot subdivision application at 37071 Lougheed Hwy, Electoral Area G to the Agricultural Land Commission
• Forward lot line adjustment subdivision at 38332 Nicomen Island Trunk Road, Electoral Area G to the Agricultural Land Commission with support
• Issue Development Variance Permit 2020-25 to reduce front setback from 6.0 to 4.5 metres at 10080 Mountainview Road, Electoral Area F
• Authorize letter to UBCM requesting a standing committee on emergency management

The Electoral Area Services Committee approved first reading of OCP and zoning amendment bylaws for a film production facility at 44390 Bayview Road, Electoral Area C, and forwarded them to a public hearing. It also forwarded two Agricultural Land Commission applications for subdivisions in Electoral Area G with support, and issued a development variance permit for a dwelling in Electoral Area F. The committee elected Bill Dickey as chair and Al Stobbart as vice chair, and approved attendance at upcoming virtual forums.

• Elected Bill Dickey as Committee Chair (acclaimed)
• Elected Al Stobbart as Vice Chair (acclaimed)
• Approved first reading of OCP Amendment Bylaw No. 1621 and Zoning Amendment Bylaw No. 1620 for film facility at 44390 Bayview Road, forwarded to public hearing (carried)
• Forwarded two-lot subdivision application at 37071 Lougheed Hwy, Electoral Area G to Agricultural Land Commission (carried)
• Forwarded lot line adjustment application at 38332 Nicomen Island Trunk Road, Electoral Area G to Agricultural Land Commission with support (carried)
• Issued Development Variance Permit 2020-25 reducing front setback to 4.5m at 10080 Mountainview Road, Electoral Area F (carried)
• Authorized letter to UBCM requesting standing committee on emergency management (carried)
• Approved closure of FVRD offices Dec 29-31, 2021 (carried)

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole is meeting to consider a motion to continue holding meetings without the public present in the boardroom due to a provincial health order, while promoting online participation. The main business item is a presentation by the Director of Finance on the 2021-2025 Financial Plan budget. The agenda also includes routine approval of the agenda and adjournment.

• Motion to hold meetings without public in boardroom due to Provincial Health Order
• Motion to continue webcasting and archiving meetings online
• 2021-2025 Financial Plan budget presentation by Director of Finance
• Approval of agenda and late items

Committee of the Whole

The Fraser Valley Regional District Committee of the Whole is meeting to receive a presentation on the 2021-2025 Financial Plan budget from the Director of Finance. The committee will also consider a motion to continue holding meetings without the public present in the boardroom due to a provincial health order, while maintaining webcasting and remote participation. The meeting will close to the public to discuss labour relations and preliminary negotiations on a regional district service.

• 2021-2025 Financial Plan budget presentation by Director of Finance Kelly Lownsbrough
• Motion to hold meetings without public in boardroom due to December 4 Provincial Health Order
• Motion to continue webcasting and archiving meetings and allow public participation by Zoom, email, or phone
• Resolution to close meeting for labour relations (Section 90(1)(c)) and preliminary service negotiations (Section 90(1)(k))