Fraser Valley Regional District public meetings in 2023
33 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Fraser Valley Regional District Board
The Board will review the final 2023 Homeless Count and Survey report. They will also consider amendments to the 2023–2027 Financial Plan and several new bylaws.
- Second reading of Regional Growth Strategy Bylaw No. 1706, 2023
- Adoption of Security Issuing Bylaw No. 1722, 2023
- Refusal of development variance permit for a storage shed at 1436 Frost Road
- Five-year hangar land leases at Fraser Valley Regional Airpark in Hope
- Adoption of the updated Code of Responsible Conduct Policy
Fraser Valley Regional Hospital District Board
The Board is reviewing two different bylaw options for the 2024 provisional budget. These options involve different levels of capital funding requests for the Fraser Health Authority.
- Option 1: Bylaw No. 0082, 2023, including $3.224M in capital funding
- Option 2: Bylaw No. 0083, 2023, based on a $6.509M capital funding request
EASC Committee of the Whole
The committee will review a staff presentation regarding the draft 2024-2028 Financial Plan for Electoral Area Wide Services. Presenters include Beth Klein and Kelly Lownsbrough. The agenda also includes a resolution to move into a closed meeting session.
- Draft 2024-2028 Financial Plan - Electoral Area Wide presentation
- Resolution to enter a closed meeting regarding labour relations and land acquisition
Electoral Area Services Committee
The committee is reviewing several grant-in-aid requests for community organizations and local societies. It is also considering various planning matters including public hearing policies, parcel frontage waivers, and development variance permits.
- $4,000 grant to Hemlock Valley Homeowners Association
- $1,000 grant to Chilliwack River Valley Firefighters Society
- $4,000 grant to Chilliwack Vedder River Cleanup Society
- $2,950 grant to Chilliwack River Valley Resident's Association
- $7,500 grant to McConnell Creek Farmers Institute
Regional and Corporate Services Committee
The committee will consider a second reading for the Regional Growth Strategy Bylaw and amendments to the 2023–2027 Financial Plan. It will also receive the final 2023 Homeless Point-in-Time Count report. Additionally, the committee will review hangar lease renewals at the Fraser Valley Regional Airpark in Hope.
- Second reading of Regional Growth Strategy Bylaw No. 1706, 2023
- Amendments to the 2023–2027 Financial Plan for regional and electoral area services
- Five-year hangar land lease agreements at Fraser Valley Regional Airpark in Hope
- Receipt of the 2023 Homeless Point-in-Time Count and Survey Final Report
- Update on E9-1-1 budgetary risks and NG9-1-1 transition
Human Resources Committee
The committee is considering two options for adopting a revised Code of Responsible Conduct Policy, specifically regarding whether to include enforcement mechanisms in Schedule 2. The meeting also includes a report on 2023 year-end human resources statistics.
- FVRD Code of Responsible Conduct Policy update
- 2023 year-end human resources statistics
Fraser Valley Regional Hospital District Board
The board will conduct elections for a new Chair and an Acting Chair. The meeting also includes the approval of minutes from the October 26, 2023, meeting. A closed session is scheduled to discuss confidential negotiations with provincial or federal governments.
- Election of Board Chair
- Election of Acting Chair
- Approval of October 26, 2023, meeting minutes
Fraser Valley Regional District Board
The Board is meeting to elect a Chair and Vice Chair and review several legislative items. Discussions include amending the 2023-2027 Financial Plan, adopting an Asset Management Policy, and approving various grant-in-aid requests.
- Election of FVRD Board Chair and Vice Chair
- $2,970 grant-in-aid for Boston Bar North Bend Enhancement Society
- $3,000 grant-in-aid for Cultus Lake Park Community Events and Engagement Committee
- Zoning Amendment Bylaw No. 1723, 2023 regarding cannabis regulations
- $130,000 contract with Vector Restoration Ltd for Yale water reservoir repair
Electoral Area Services Committee
The committee is reviewing several land use applications and grant requests for community groups. It will also consider a response to provincial proposals regarding the Bridal Veil Mountain Resort and the first reading of a cannabis regulation bylaw.
- First reading of Zoning Amendment Bylaw No. 1723, 2023 for cannabis regulations
- $2,970 grant to Boston Bar North Bend Enhancement Society
- $3,000 grant to Cultus Lake Park Community Events and Engagement Committee
- Response to provincial referral regarding Bridal Veil Mountain Resort update
- ALC application for residential use at 36936 McKamie Road
Regional and Corporate Services Committee
The Regional and Corporate Services Committee is reviewing several district-wide proposals. These include the 2023-2026 Strategic Plan and a new Asset Management Policy. The committee will also consider funding applications and local service area bylaw amendments.
- $150,000 application for the BC Air Access Program
- Adoption of the 2023-2026 Strategic Plan
- Bylaw No. 1717, 2023 regarding Hope and Electoral Area B Arena and Swimming Pool
- Adoption of draft Asset Management Policy
- Adoption of Parks and Park Facility Closure Policy
Fraser Valley Regional District Board
The Board will review several bylaw amendments regarding zoning, garbage fees, and sewer system loans. They will also consider regional grant applications for 2024 and a contract for Almer Carson pool house repairs. A presentation from the LMS Society is also on the agenda.
- Awarding $138,550 to Pangu Design & Build Inc. for Almer Carson pool house cladding and trim
- Adopting Zoning Amendment Bylaw No. 1691, 2023 to update mapping and definitions
- Adopting Area A Garbage Disposal Fees and Charges Amendment Bylaw No. 1721, 2023
- Directing staff to develop a financial plan for seven regional grants totaling $37,000
Fraser Valley Regional Hospital District Board
The board will review the September 28, 2023, meeting minutes and receive a third-quarter treasury update. The meeting includes a scheduled recess and a transition to a closed session for specific legal matters.
- 2023 Hospital District Treasury Update – Quarter 3
- Adoption of September 28, 2023, meeting minutes
Chair and Mayors Committee
The Chair and Mayors Committee will review minutes from previous meetings and hear several updates. Agenda items include discussions on highway patrol delays, the Regional Growth Strategy, and Fraser River flood mitigation.
- Highway Patrol Delay and Consultation Process report
- Regional Growth Strategy update regarding employment lands and movement of people and goods
- Fraser River Flood Mitigation update
- Adoption of February 2, 2023, meeting minutes
- Adoption of April 27, 2023, meeting minutes
Committee of the Whole
This meeting contains only procedural boilerplate, including the approval of the agenda and a motion to close the meeting to the public. No substantive reports or discussion topics are listed in the document.
- Approval of agenda, addenda, and late items
- Resolution to close meeting
Regional and Corporate Services Committee
The committee is reviewing 2024 regional grant applications and discussing revenue sharing for the Cascade Lower Canyon Community Forest. It is also considering authorizing the Abby Bin Transfer Station as an approved solid waste facility. Staff will provide updates on fleet management and transportation planning.
- Approval of seven regional grants totaling $37,000
- Authorization of Abby Bin Transfer Station in the Solid Waste Management Plan
- Drafting a revenue sharing policy for Cascade Lower Canyon Community Forest
- Decline of two grant applications totaling $7,650 due to ineligibility
Electoral Area Services Committee
The committee is reviewing show cause hearings regarding building bylaw and code contraventions at two properties in Electoral Area F. Additionally, the board will consider an amendment bylaw for Area A garbage disposal fees and a grant-in-aid application.
- Show Cause Hearing: 14750 Sylvester Road, Electoral Area F
- Show Cause Hearing: 36225 Beyer Road, Electoral Area F
- Decline $3,900 grant-in-aid application for Lake Errock Community Association (LECA)
- Area A Garbage Disposal Fees and Charges Amendment Bylaw No. 1721, 2023
- Covenants for boundary adjustment between 9633 and 9643 Hess Road, Electoral Area G
Emergency Management Executive Committee
The committee is considering the establishment of a working group to draft a submission regarding emergency management regulatory modernization. Staff will also provide updates on Bill 31 and general program progress.
- Establishment of a working group for regulatory modernization review
- Information on Bill 31 – Emergency and Disaster Management Act
- Updates on staffing, overtime policy, and demobilization
- Emergency Management Program progress report
Fraser Valley Regional Hospital District Board
This meeting consists of routine administrative tasks for the Fraser Valley Regional Hospital District Board. The board will review the July 27, 2023 minutes and approve the current agenda.
- Adoption of July 27, 2023 meeting minutes
Fraser Valley Regional District Board
The Fraser Valley Regional District Board will consider several zoning amendments and financial plans for 2024 operational support. The meeting includes discussions on highway corridor improvements and grant-in-aid requests for local community programs.
- Adoption of Zoning Amendment Bylaw No. 1692 for accessory dwelling units and secondary suites
- $4,000 grant to Hemlock Valley Homeowners Association for the H.E.L.P. program
- $4,000 grant to Streams Foundation for Chilliwack River Valley Beautification
- First reading of Bylaw No. 1716 for a campground at 26793 Dogwood Valley Road
- Direction to develop a 2024 operational support financial plan at 12.6%
Committee of the Whole
The Committee of the Whole will meet on September 26, 2023. The agenda includes a motion to move into a closed meeting for matters regarding labour relations, land acquisition, and solicitor-client privilege.
- Resolution to close meeting for discussions on labour relations
- Resolution to close meeting for land acquisition or expropriation
- Resolution to close meeting for solicitor-client privilege
Accessibility Advisory Committee
The committee is reviewing a presentation on its overview and discussing proposed Terms of Reference. A corporate report by Jaime Van Nes, Director of Legislative Services, recommends that the FVRD Board adopt these terms.
- Proposed adoption of Accessibility Advisory Committee Terms of Reference
- Committee overview presentation by Jaime Van Nes
Regional and Corporate Services Committee
The Regional and Corporate Services Committee is reviewing several regional service proposals. Discussions include transit service expansions, environmental pilot programs for recycling and radon monitoring, and a sewer system loan bylaw.
- North Cultus Sewer System Loan Authorization Bylaw No. 1720, 2023
- CleanFarms agricultural plastics 5-year recycling program contract
- Two-year Waste Reduction Initiative Fund pilot program
- Purchase of up to 200 radon test kits for residents
- Expansion of Fraser Valley Express (FVX) transit trips between Chilliwack and Lougheed Town Centre
Electoral Area Services Committee
The committee will consider a zoning amendment to allow a campground at 26793 Dogwood Valley Road. Members will also review amendments to water supply regulations and several community grant requests. The agenda includes discussions on land use applications and telecommunications infrastructure.
- First reading of Bylaw 1716, 2023 for a campground at 26793 Dogwood Valley Road
- $4,000 grant to Hemlock Valley Homeowners Association
- $4,000 grant to Streams Foundation
- Adoption of Water Supply Systems Regulations Amendment Bylaw No. 1718, 2023
- Review of non-farm use application for fill at 36041 Hartley Road
EASC Committee of the Whole
The agenda consists of procedural items including the approval of the agenda and a recess to conduct a closed meeting. The committee will reconvene to report out of the closed session before adjournment.
- Resolution to close meeting for labour relations, land acquisition/disposition, and regional district service negotiations
The meeting was primarily procedural. The committee approved the agenda and transitioned into a closed session to discuss personnel, land, and regional services.
- Approved the Agenda, Addenda and Late Items
- Approved resolution to close meeting for personnel, land, and service discussions
Fraser Valley Regional Hospital District Board
The board approved the agenda and the minutes from the June 22, 2023, meeting. A treasury update was provided for information, and the board briefly entered a closed session to discuss municipal service negotiations and government relations.
- Approved Agenda, Addenda and Late Items (Carried)
- Adopted June 22, 2023 meeting minutes (Carried)
- Approved resolution to close meeting for negotiations and confidential information (Carried)
Fraser Valley Regional District Board
The Board gave first reading to the Fraser Valley Future 2050 Regional Growth Strategy and approved zoning amendments for accessory dwelling units and secondary suites. It also established sewer system reserve funds for Baker Trails and Popkum and expanded animal control services to Electoral Areas B and C.
- Approved first reading of Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706, 2023
- Approved second and third readings of Zoning Amendment Bylaw No. 1692, 2023 for accessory dwelling units and secondary suites
- Added Electoral Areas B and C to animal control services for dangerous and aggressive dogs (Bylaw No. 1713, 2023)
- Adopted Baker Trails Sewer System Reserve Fund Establishment Bylaw No. 1708, 2023
- Adopted Popkum Sewer System Reserve Fund Establishment Bylaw No. 1709, 2023
- Authorized $9,973.10 grant to Forager Foundation for Yale Historic Site start-up costs
- Denied $10,000 grant-in-aid request from Yale and District Historical Society
- Directed staff to study regional solid waste disposal capacity and meet with the Province regarding plan amendments
Electoral Area Services Committee
The Committee approved multiple grant-in-aid requests for community organizations and established five capital reserve funds. It also authorized significant contracts for the Nicomen Island Pump Station Improvement Project and the restoration of the Boston Bar CN Station House.
- Approved updated FVRD Electoral Area Sustainable Sanitary Sewer Gap Analysis recommendations
- Authorized $3,920 grant to Yale & District Ratepayers Association for portable air conditioners
- Authorized $2,500 grant to Laidlaw Ratepayers Association for Coronation event
- Authorized $4,000 grant to Sunshine Valley Volunteer Fire Department for disaster supplies
- Approved $4,000 grant to Deroche Elementary School PAC for supplies and activities
- Authorized $3,500 grant to Mount Hope Senior Citizens for entrance safety improvements
- Adopted five Capital Reserve Establishment Bylaws (No. 1708, 1709, 1710, 1711, and 1712)
- Approved $1,024,400 in purchasing agreements with Xylem Canada Company and up to $458,000 with Urban Systems LTD for Nicomen Island Pump Station improvements
Regional and Corporate Services Committee
The committee advanced the Fraser Valley Future 2050 Regional Growth Strategy and established five capital reserve funds. It also approved a construction contract for the Hope & Area Recreation Centre and extended a joint use agreement with School District 78.
- Gave first reading to Fraser Valley Future 2050 Regional Growth Strategy Bylaw No. 1706, 2023
- Adopted five Capital Reserve Establishment Bylaws (No. 1708, 1709, 1710, 1711, and 1712)
- Approved $4,861,742 contract with Johnson Controls for Hope & Area Recreation Centre heat recovery
- Authorized 5-year Joint Use Agreement extension with Fraser Cascade School District 78
- Approved amendment to 2023-2027 Financial Plan Bylaw No. 1697
- Authorized Letter of Support for City of Abbotsford Sumas River Watershed flood mitigation funding
- Directed staff to study regional solid waste disposal capacity and meet with the Province
- Adopted June 8, 2023 meeting minutes
Human Resources Committee
The committee approved the agenda and the minutes from the April 28, 2023 meeting. Staff provided presentations on recruitment, retention, and employee training. No substantive policy or budgetary decisions were made during the open session.
- Approved Agenda, Addenda and Late Items
- Adopted April 28, 2023 meeting minutes
- Approved motion to close meeting for labour and employee relations matters
Fraser Valley Regional District Board
The Board adopted Bylaw No. 1704 to establish a Board of Variance and approved several grant-in-aid requests for community projects. It also authorized a $260,443 contract for the Harrison Rise development review and issued multiple land-use permits.
- Adopted Board of Variance Establishment Bylaw No. 1704 (All/Unweighted)
- Approved $3,000 grant to Actively Creating an Exceptional Society for a community garden (All/Unweighted)
- Approved $1,500 grant to Baker Trails Mobile Home Park for security cameras (All/Unweighted)
- Approved $1,000 grants each to Columbia Valley and Cultus Lake Fire Department Associations (All/Unweighted)
- Approved $260,443 sole-source contract with Urban Systems LTD for Harrison Rise development review (All/Weighted)
- Issued development variance permit 2023-03 for 59321 St. Elmo Road (EAs/Unweighted)
- Issued Site-Specific Floodplain Exemption Permit 2023-01 for 40774 Taylor Road (EAs/Unweighted)
- Approved Special Event License No. 2023-01 for the 2023 Cultus Lake Triathlon (All/Unweighted)
Fraser Valley Regional Hospital District Board
The board approved the meeting agenda and adopted the minutes from the April 27, 2023, meeting. No other substantive decisions were made during the open session.
- Approved June 22, 2023 meeting agenda and addenda (Carried)
- Adopted April 27, 2023 meeting minutes (Carried)
- Approved closing the meeting to the public for land, service negotiations, and annual report discussions (Carried)
Electoral Area Services Committee
The Electoral Area Services Committee approved several grant-in-aid requests for community projects and safety. The board also advanced a zoning amendment bylaw to public hearing and issued specific development and floodplain permits.
- Adopted Board of Variance Establishment Bylaw No. 1704, 2023
- Approved $3,000 grant to Actively Creating an Exceptional Society (ACES) for a community garden
- Approved $1,500 grant to Baker Trails Mobile Home Park for security cameras
- Approved $1,000 grants each to Columbia Valley and Cultus Lake Fire Department Associations
- Gave first reading to Zoning Amendment Bylaw No. 1691, 2023 and forwarded to Public Hearing
- Issued development variance permit 2023-03 for 59321 St. Elmo Road
- Issued Site-Specific Floodplain Exemption Permit 2023-01 for 40774 Taylor Road
- Directed staff to request a meeting with the Minister of Forests to discuss closing back country recreation areas during high wildfire risk
Regional and Corporate Services Committee
The committee adopted a new Board of Variance establishment bylaw and authorized a five-year agreement for the operation of Dewdney Regional Park. Members also approved amendments to the 2023-2027 Financial Plan Bylaw.
- Approved Fraser Valley Regional District Board of Variance Establishment Bylaw No. 1704, 2023 (Carried)
- Approved amendments to 2023-2027 Financial Plan Bylaw No. 1697, 2023, including 10 Electoral Area and 5 Regional Service amendments (Carried)
- Authorized a five-year agreement with Dewdney Area Improvement District to operate and maintain Dewdney Regional Park and boat launch (Carried)
- Adopted meeting minutes from May 11, 2023 (Carried)