Fraser Valley Regional District public meetings in 2024

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will discuss a $5 million capital funding request from Fraser Health Authority for 2025 and advance Provisional Budget Bylaw No. 0086, 2024 through three readings and adoption. The meeting also includes a closed session for preliminary negotiations and confidential information under the Community Charter.

• Fraser Health Authority annual funding request: $5 million for 2025 capital budget
• First reading of Provisional Budget Bylaw No. 0086, 2024
• Second and third readings of Provisional Budget Bylaw No. 0086, 2024
• Adoption of Provisional Budget Bylaw No. 0086, 2024 (requires 2/3 weighted vote)
• Closed meeting under Sections 90(1)(K) and 90(2)(b) for negotiations and confidential information

The Fraser Valley Regional Hospital District Board directed staff to include $5 million in capital funding for Fraser Health Authority in the 2025 Annual Budget. The board also gave first, second, and third readings to, and adopted, Provisional Budget Bylaw No. 0086, 2024. The meeting was closed to the public for part of the session to discuss negotiations under Section 90 of the Community Charter, but no items were reported upon reconvening.

• Directed staff to prepare 2025 Annual Budget with $5M capital funding for Fraser Health Authority (carried)
• Gave first reading to Provisional Budget Bylaw No. 0086, 2024 (carried)
• Gave second and third readings to Provisional Budget Bylaw No. 0086, 2024 (carried)
• Adopted Provisional Budget Bylaw No. 0086, 2024 (carried, 2/3 votes cast)

Fraser Valley Regional District Board

The Board is reviewing several service area amendment bylaws and a transit service bylaw. Additional items include a grant-in-aid request for Mission Community Services Society and various development permit applications.

• $6,500 grant-in-aid for Mission Community Services Society vehicle costs
• Service area amendment bylaws for Yale, North Bend, South Cultus Lake, and Electoral Areas E, H, and B
• Sub-Regional Transit Service Area Amendment Bylaw No 1757, 2024
• Watermain extension development variance permit for Riverside Road, Electoral Area A
• Seasonal recreational trailer use permit for 12041 Hodgkin Rd, Electoral Area C

The Fraser Valley Regional District Board adopted Sub-Regional Transit Service Area Amendment Bylaw No. 1757, 2024, and gave readings to six service area amendment bylaws. It approved a $6,500 grant to Mission Community Services Society, issued two permits, and endorsed multiple 2025-2029 budgets. A motion to refer an ALC application back to staff was defeated, but the application was forwarded with concerns.

• Adopted Sub-Regional Transit Service Area Amendment Bylaw No. 1757, 2024 (all/2/3 votes cast)
• Approved $6,500 grant-in-aid to Mission Community Services Society (all/unweighted)
• Issued Development Variance Permit ENG 2024-01 for 48004/48014 Riverside Road (EAs/unweighted)
• Issued Temporary Use Permit 2024-02 for 12041 Hodgkin Road (EAs/unweighted)
• Gave first, second, and third readings to six service area amendment bylaws (all/unweighted)
• Defeated motion to refer ALC application for 36041 Hartley Road back to staff (EAs/unweighted)
• Forwarded ALC application for 36041 Hartley Road with concerns about drainage impacts (EAs/unweighted)
• Endorsed multiple 2025-2029 budgets including fire, transportation, and utilities (all/unweighted)

EASC Committee of the Whole

The Electoral Area Services Committee will review the draft 2025-2029 financial plan for electoral area services during a staff presentation. The committee will also consider closing the meeting to discuss labour relations and preliminary negotiations under the Community Charter.

• Staff presentation on draft 2025-2029 Financial Plan for Electoral Area Services
• Motion to close meeting for labour relations (Section 90(1)(c)) and preliminary service negotiations (Section 90(1)(k))

The Electoral Area Services Committee reviewed and directed staff to include numerous service budgets into the draft 2025-2029 Financial Plan, covering general government, protective services, transportation, environmental health, development, recreation, sewer, and water services. All motions carried, with two directors opposing the Bylaw Enforcement budget. Consideration of the Area E Community Parks budget was postponed to the January 16, 2025 meeting.

• Approved general government budgets (102, 105, 130) for inclusion in draft financial plan
• Approved protective services budgets (237, 211-218, 222, 229, 230) as amended
• Approved Bylaw Enforcement budget 207 with Option 1 (soil deposit bylaw) (opposed: Johnson, Dixon)
• Approved protective services budgets (204, 205, 224, 245, 250, 251, 256) as amended
• Approved transportation budgets (303, 304, 310, 349-358) as presented
• Approved environmental health budgets (406-422) as presented
• Approved environmental development budgets (603, 604) as presented
• Postponed Area E Community Parks budget (723) to January 16, 2025 meeting

Regional and Corporate Services Committee

The committee will vote on adopting an updated Park Inspection Policy and Procedure, and on authorizing renewal of the Upper Fraser Valley Notice Dispute Adjudication Registry Agreement. Members will also receive year-end reports on mosquito control and FOI statistics, and consider approving the previous meeting minutes.

• Adoption of updated Park Inspection Policy and Procedure
• Renewal of Upper Fraser Valley Notice Dispute Adjudication Registry Agreement
• Year-end report on 2024 floodwater mosquito control season
• Freedom of Information requests 2024 statistics

The Regional and Corporate Services Committee approved two substantive items: adoption of the updated Park Inspection Policy and Procedure, and authorization to renew the Upper Fraser Valley Notice Dispute Adjudication Registry Agreement. Both motions were carried unanimously. The meeting also included routine approvals of the agenda and previous minutes, and closed with a resolution to enter a closed session.

• Adopted updated Park Inspection Policy and Procedure (carried)
• Authorized renewal of Upper Fraser Valley Notice Dispute Adjudication Registry Agreement (carried)
• Approved agenda and addenda (carried)
• Adopted November 14, 2024 meeting minutes (carried)

Electoral Area Services Committee

The Electoral Area Services Committee will elect a chair and vice chair and hear a presentation from Enbridge regarding the Sunrise Expansion Program. The body is deciding on a grant for community services and reviewing water and land use requests.

• Proposed $6,500 grant-in-aid to Mission Community Services Society for Mobile Community Outreach Unit vehicle costs
• Agricultural Land Commission application for placement of fill at 36041 Hartley Road, Electoral Area F
• Boston Bar Water System Variance Request
• Renewal of the Upper Fraser Valley Notice Dispute Adjudication Registry Agreement
• Delegation by Enbridge regarding the Sunrise Expansion Program

The Electoral Area Services Committee re-elected Director Bill Dickey as Chair and postponed the Vice Chair election to January 16, 2025, after two tied ballots. The committee approved a $6,500 grant-in-aid to Mission Community Services Society, a development variance permit for a watermain extension on Riverside Road, and postponed an Agricultural Land Commission application for fill at Hartley Road until a soil-related framework is complete. Minutes from previous meetings were adopted, and the Upper Fraser Valley Notice Dispute Adjudication Registry Agreement renewal was supported.

• Re-elected Bill Dickey as Committee Chair
• Postponed Vice Chair election to January 16, 2025 (carried, Waardenburg opposed)
• Approved $6,500 grant-in-aid to Mission Community Services Society
• Approved Development Variance Permit ENG 2024-01 for watermain extension at 48004 and 48014 Riverside Road
• Postponed ALC application for fill at 36041 Hartley Road until framework complete
• Supported renewal of Upper Fraser Valley Notice Dispute Adjudication Registry Agreement
• Adopted minutes from November 14, 2024 and September 26, 2024 meetings

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to elect its Chair, Vice Chair, and Acting Chair. The board will also review minutes from the October 24, 2024 meeting.

• Election of Board Chair, Vice Chair, and Acting Chair
• Adoption of October 24, 2024 meeting minutes

The Fraser Valley Regional Hospital District Board held its organizational meeting, re-electing Director Sylvia Pranger as Chair and Director Paul Horn as Acting Chair by acclamation. The board approved the agenda and adopted the October 24, 2024 minutes. No substantive policy or financial decisions were made; the meeting closed to discuss confidential matters under Section 90(2)(b) of the Community Charter.

• Director Sylvia Pranger acclaimed as Board Chair
• Director Paul Horn acclaimed as Acting Chair
• Approved agenda, addenda, and late items (all in favor)
• Adopted October 24, 2024 meeting minutes (all in favor)
• Closed meeting to public for Section 90(2)(b) negotiations (all in favor)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will elect its Chair and Vice‑Chair, approve the meeting agenda and minutes, and consider several financial and regulatory items. It will adopt Public Notice Bylaw No. 1741, 2024 and the accompanying Public Notice Policy. The board will also vote on grant‑in‑aid allocations, permit applications, and a new civil works agreement.

• Adopt Public Notice Bylaw No. 1741, 2024 and the Fraser Valley Regional District Public Notice Policy
• Approve $50,000 for six regional grant‑in‑aid applications for the 2025 budget (Option A)
• Authorize a $3,000 grant‑in‑aid to the Cultus Lake Park Community Events and Engagement Committee
• Give first reading to conversion bylaws No. 1750, 1752, 1753 and No. 1591 (Noxious Weed, Recreation Programming, Air Quality Management, Regional Library)
• Issue Development Variance Permit 2023‑06 to increase accessory building size at 52701 Parkrose Wynd from 45 m² to 67 m²

The Fraser Valley Regional District Board held its annual election of officers, appointing Director Patricia Ross as Chair and Director Chris Kloot as Vice Chair. The Board also approved several regional grants, adopted a new public notice bylaw, and deferred multiple soil-related development applications pending the creation of a new review framework.

• Elected Patricia Ross as Board Chair
• Elected Chris Kloot as Board Vice Chair
• Approved $50,000 for six regional grants-in-aid
• Approved $3,000 grant for Cultus Lake Park Christmas Event
• Adopted Public Notice Bylaw No. 1741
• Issued development variance permit for 52701 Parkrose Wynd
• Deferred five soil-related development applications
• Appointed David Urban to Tourism Chilliwack Board

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will hear a delegation from the FVRD Food Recovery Network, consider eight grant-in-aid applications totaling $50,000 for the 2025 budget, and vote on advancing the North of Fraser Transit Feasibility Study to Phase 2. The committee will also consider supporting a new transit service between Kent and Mission and a 9,500-hour expansion of the Fraser Valley Express starting January 2026. Staff reports on solid waste management are for information only.

• Delegation by FoodMesh CEO on food recovery network update
• Eight regional grant-in-aid applications for 2025 budget, totaling $50,000
• Motion to implement Phase 2 of North of Fraser Transit Feasibility Study
• Support for new transit service between District of Kent and City of Mission
• 9,500-hour expansion of Fraser Valley Express transit service effective January 2026

The Fraser Valley Regional District Regional and Corporate Services Committee approved including six regional grants-in-aid applications totaling $50,000 in the 2025 financial plan. The committee also advanced Phase 2 of the North of Fraser Transit Feasibility Study and supported 2025-2026 transit expansion initiatives, including a new service between the District of Kent and the City of Mission and a 9,500-hour expansion of the Fraser Valley Express.

• Approved agenda, addenda, and late items for the November 14, 2024 meeting
• Adopted the minutes of the October 10, 2024 Regional and Corporate Services Committee Open Meeting
• Directed staff to develop the financial plan to include six regional grants-in-aid applications totaling $50,000 funded from the 2025 budget (Option A)
• Directed staff to implement Phase 2 of the North of Fraser Transit Feasibility Study
• Supported the 2025/2026 expansion initiative to add a new transit service between the District of Kent and the City of Mission
• Supported the 2025/2026 expansion initiative for a 9,500-hour transit expansion of the Fraser Valley Express starting in January 2026
• Directed staff to engage BC Transit and municipal partners on future growth trajectories for the Fraser Valley Express
• Approved closing the meeting to the public under Section 90 of the Community Charter

Electoral Area Services Committee

The committee will consider developing a consistent framework for reviewing soil deposit development applications and defer several specific referrals until the framework is approved. Other items include adopting a Public Notice Bylaw, a $3,000 grant-in-aid for a Cultus Lake Park Christmas event, zoning/OCP amendments at 14770 Sylvester Road deferred pending resolution of infractions, and receiving an interim housing needs report for the electoral areas. The committee also will consider applications for several emergency preparedness grants for fire departments, evacuation routes, and emergency operations centres.

• Develop soil deposit framework; defer 5 referrals (Stave Lake Rd, Dale Rd, Hawkins Pickle Rd, Bell Rd)
• Adopt Public Notice Bylaw No. 1741, 2024 and accompanying policy
• Authorize $3,000 grant-in-aid to Cultus Lake Park Community Events Committee (Area H)
• Defer OCP/zoning amendments at 14770 Sylvester Road (Area F) until infractions resolved
• Receive interim housing needs report for electoral areas; publish online

The committee recommended the Board adopt Public Notice Bylaw No. 1741 and the Public Notice Policy, allowing notices via website and Facebook. It directed staff to develop a framework for soil deposit applications and defer five specified applications until the framework is endorsed. Several permits and grants were approved, including a $3,000 grant for a Cultus Lake Christmas event.

• Adopted Public Notice Bylaw No. 1741 and Public Notice Policy (carried)
• Directed staff to develop soil deposit framework and defer 5 applications (carried)
• Deferred zoning/OCP amendments for 14770 Sylvester Rd until infractions resolved (carried)
• Issued Temporary Use Permit 2024-02 for 12041 Hodgkin Rd (carried)
• Issued Development Variance Permit 2023-06 for 52701 Parkrose Wynd (carried)
• Endorsed revised engagement strategy for Area C OCP update (carried)
• Received Interim Housing Needs Report and directed publication (carried)
• Approved $3,000 grant to Cultus Lake Park Community Events and Engagement Committee (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss the creation of an Accessibility Plan and related engagement strategies. The group will review results from a January 2024 brainstorming activity on barriers and discuss potential grant funding.

• Discussion of results from January 2024 brainstorming activity on accessibility barriers
• Review of SPARC BC Local Community Accessibility Grants
• Review of Disability Alliance BC Accessibility Project Grant
• Discussion on engagement opportunities and strategy for an Accessibility Plan

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will consider adopting the 2025 meeting schedule, approving updated expense and emergency management policies, and awarding contracts for transit and infrastructure projects. The board will also vote on a development variance permit and a financial plan amendment.

• Adopt 2025 Board and Committee meeting schedule
• Award contract for Fraser Canyon Complete Community Study
• Approve $114,500 contract for Wilson Road Recovery Work
• Approve $351,000 contract for Nicomen Island Dike Upgrades
• Approve development variance permit for 52721 Parkrose Wynd

The Fraser Valley Regional District Board awarded contracts for a Fraser Canyon Complete Community Study to Dialog BC Architecture Engineering Interior Design Planning Inc. and for a Development Approvals Process Review to KPMG. The Board also approved sole-sourced agreements for the Wilson Road Recovery Work and Nicomen Island Dike Upgrades, and supported an additional 2,100 transit hours for the Fraser Valley Express in January 2025. All motions were carried unanimously.

• Awarded Fraser Canyon Complete Community Study contract to Dialog BC (all/weighted)
• Awarded Development Approvals Process Review contract to KPMG (all/weighted)
• Approved $114,500 sole-source contract with Kerr Wood Leidal for Wilson Road Recovery Work design (all/weighted)
• Approved $351,000 sole-source agreements with Urban Systems for Nicomen Island Dike Upgrades (all/weighted)
• Supported additional 2,100 transit hours for Fraser Valley Express in January 2025 (all/unweighted)
• Adopted 2025 Board and Committee meeting schedule (all/unweighted)
• Adopted amended Travel and Other Expenses Policy; abolished Volunteer Recognition Awards Program (all/unweighted)
• Directed staff to file Section 57 notices for building code contraventions at two properties (all/unweighted)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will vote to approve the meeting agenda and adopt the minutes from the September 26, 2024 meeting. A Treasury Update for the third quarter of 2024 will be presented for information only. The agenda also includes reports from board directors and a public question period for items on the agenda.

• Approval of agenda, addenda and late items
• Adoption of September 26, 2024 board meeting minutes
• 2024 Hospital District Treasury Update – Quarter 3 (information only)
• Reports from board directors
• Public question period for agenda items

The Fraser Valley Regional Hospital District Board met on October 24, 2024 and approved its agenda and the minutes of its September 26, 2024 meeting. The only substantive item was a staff report on the 2024 Hospital District Treasury Update for Quarter 3, which was provided for information only. No public questions were asked and no correspondence was received. The meeting adjourned at 6:03pm.

• Approved the October 24, 2024 agenda, addenda and late items (carried, all/unweighted)
• Adopted the September 26, 2024 board meeting minutes (carried, all/unweighted)
• Received the Q3 2024 Hospital District Treasury Update staff report for information (no vote recorded)
• Adjourned the October 24, 2024 open meeting (carried, all/unweighted)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider several motions. It will adopt the 2025 board and committee meeting schedule, approve an amended Travel and Other Expenses Policy while abolishing the Volunteer Recognition Awards Program Policy, and direct staff to prepare an amendment to the 2024‑2028 Financial Plan for Regional and Corporate Services. The committee will also support additional transit service hours and order Phase 2 of the North of Fraser Transit Feasibility Study.

• Adopt 2025 FVRD Board & Committee meeting schedule
• Adopt amended Travel and Other Expenses Policy and abolish Volunteer Recognition Awards Program Policy
• Direct staff to prepare amendment to Financial Plan 2024‑2028 for Regional and Corporate Services
• Support additional 2,100 transit service hours for January 2025
• Direct staff to implement Phase 2 of North of Fraser Transit Feasibility Study

The committee recommended the board adopt the 2025 meeting schedule, an amended travel policy, and a financial plan amendment. It also supported adding 2,100 transit service hours for January 2025 and referred a transit feasibility study back to staff. After a closed session, it directed staff to write to UBCM requesting a governance review.

• Approved 2025 board and committee meeting schedule
• Adopted amended Travel and Other Expenses Policy and abolished Volunteer Recognition Awards Program Policy
• Approved October amendment to 2024-2028 Financial Plan Bylaw No. 1726
• Supported adding 2,100 transit hours for January 2025
• Referred North of Fraser Transit Service Feasibility Study back to staff
• Directed staff to write to UBCM requesting a governance review

Electoral Area Services Committee

The Electoral Area Services Committee will consider several approvals, including engineering contracts for Wilson Road design ($114,500) and a $351,000 contract for the detailed design and related services of the Nicomen Island Dike Upgrade. It will also vote on subdivision covenants for 10990 Sylvester Road, a development variance permit for 52721 Parkrose Wynd, and show‑cause notices for properties at 27313 Dogwood Valley Road and 47684 Old Boston Bar Road. Additional items include adopting recent meeting minutes and the 2025 board and committee schedule.

• Approve sole‑sourced $114,500 contract with Kerr Wood Leidal Associates Ltd. for Wilson Road Recovery detailed design
• Approve sole‑sourced contract up to $351,000 with Urban Systems LTD for Nicomen Island Dike Upgrade design and related services
• Authorize execution of documents for the proposed three‑lot subdivision at 10990 Sylvester Road
• Issue Development Variance Permit 2024‑06 to increase accessory building height to 6.1 m and floor area to 89.2 m² at 52721 Parkrose Wynd
• Direct staff to file Land Title notices for building‑code contraventions at 27313 Dogwood Valley Road and 47684 Old Boston Bar Road

The Fraser Valley Regional District Electoral Area Services Committee approved sole-sourced engineering contracts for Wilson Road recovery work and Nicomen Island dike upgrades. The committee also directed staff to file building code contravention notices for properties on Dogwood Valley Road and Old Boston Bar Road, and defeated a motion regarding mobile homes at Cedar Acres Trailer Park.

• Filed Notice of Building Bylaw Contravention at 27313 Dogwood Valley Road, Electoral Area B
• Filed Notice of Building Bylaw Contravention at 27684 Old Boston Bar Road, Electoral Area A
• Adopted the proposed 2025 FVRD Board and Committee meeting schedule
• Approved sole-sourced agreement up to $114,500 with Kerr Wood Leidal Associates Ltd. for Wilson Road Recovery Work detailed design
• Approved sole-sourced agreements up to $351,000 with Urban Systems LTD for Nicomen Island Dike Upgrade Project engineering and construction services
• Authorized signatories to execute documents for a 3-lot subdivision of 10990 Sylvester Road, Electoral Area F
• Issued Development Variance Permit 2024-06 to increase height and floor area of an accessory building at 52721 Parkrose Wynd, Electoral Area D
• Defeated a motion directing staff to bring forward a report regarding Cedar Acres Trailer Park without a rezoning requirement (4-4 opposed)

Emergency Management Executive Committee

The Emergency Management Executive Committee will consider approving a Public Alerting System Use Policy and an updated Sandbag Policy. The meeting will also include information reports on emergency management updates and provincial regulations.

• Approval of Public Alerting System Use Policy
• Approval of Sandbag Policy update
• Emergency Management Program 2024-Fall Update
• New Emergency and Disaster Management Regulation
• Declaring a State of Local Emergency guidelines

EASC Committee of the Whole

The Electoral Area Services Committee of the Whole held a procedural meeting on September 26, 2024, to approve its agenda and addenda. The committee also considered a motion to close the meeting to the public for discussions on labor relations, land acquisition, preliminary service negotiations, and annual report preparation under specific sections of the Community Charter.

• Approval of the meeting agenda, addenda, and late items
• Motion to close meeting to public under Community Charter sections 90(1)(c), (e), (k), and (l)

The Fraser Valley Regional District Electoral Area Services Committee of the Whole met on September 26, 2024, approved its agenda, and voted to close the meeting to the public under four sections of the Community Charter. The open meeting recessed at 3:33pm and reconvened at 4:40pm, with no items reported out of the closed session. The only other recorded action was adjournment at 4:40pm; the minutes contain no substantive decisions on services, budgets, or land use.

• Approved the agenda, addenda and late items, and received all delegations, reports and correspondence for information (carried)
• Voted to close the meeting to the public under Community Charter s.90(1)(c), (e), (k) and (l) (carried)
• No items were reported out of the closed meeting
• Adjourned the open meeting at 4:40pm (carried)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will approve the draft minutes from its July 25, 2024 meeting. The agenda also includes a motion to close the meeting to the public to consider confidential information regarding negotiations with provincial or federal governments.

• Approval of July 25, 2024 meeting minutes
• Motion to close meeting for confidential negotiations
• Public question period
• In-person and Zoom participation options

The Fraser Valley Regional Hospital District Board met on September 26, 2024, and approved the agenda and the minutes from the July 25, 2024 meeting. The board then closed the meeting to the public to consider information related to negotiations with senior governments, and reconvened to adjourn. No substantive decisions were made during the open portion of the meeting.

• Approved agenda and addenda (all in favor)
• Adopted July 25, 2024 meeting minutes (all in favor)
• Closed meeting to public under Section 90(2)(b) of Community Charter (all in favor)
• Adjourned meeting at 8:19pm (all in favor)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will review several land-use permits and grant applications. The board is also deciding on the purchase of three fire trucks and funding for community radon testing.

• Contracts for three Freightliner M2 fire trucks from HUB Fire Engines for Chilliwack River Valley, North Fraser, and Yale Volunteer Fire Departments
• Grant-in-aid requests: $4,000 for Deroche Elementary School PAC, $4,000 for Lake Errock Community Association, and $1,000 for Chilliwack River Valley Firefighters Society
• Up to $10,000 for winter community radon test kits
• Development Variance Permit 2024-04 for 20962 Sakwi Creek Road to reduce setbacks and aisle widths
• Temporary Use Permit 2023-02 for wood processing and outdoor storage at 12465 Sylvester Road

The Fraser Valley Regional District Board approved three fire truck contracts with HUB Fire Engines for the Chilliwack River Valley, North Fraser, and Yale volunteer fire departments. The board also issued a temporary use permit for wood processing, refused a development permit, and approved several grants-in-aid. All votes were carried unanimously.

• Awarded fire truck contracts to HUB Fire Engines for three departments (all/weighted)
• Issued Temporary Use Permit 2023-02 for wood processing at 12465 Sylvester Road (all/weighted)
• Refused Development Permit 2022-29 for an addition at 35933 Pattison Road (all/weighted)
• Approved $4,000 grant to Deroche Elementary School PAC (all/weighted)
• Approved $4,000 grant to Lake Errock Community Association (all/weighted)
• Approved $1,000 grant to Chilliwack River Valley Firefighters Society (all/weighted)
• Approved up to $10,000 for radon test kits (all/weighted)
• Referred Cedar Acres Trailer Park to October 10 committee meeting (all/weighted)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee will consider several motions, including adopting an updated Terms of Reference for the Human Resources Committee. It will direct staff to prepare an amendment to the 2024‑2028 Financial Plan Bylaw No. 1726. The committee will also vote to provide up to $10,000 for winter radon‑testing kits and to authorize a Waste Transfer Station at 3467 McCallum Road as an approved municipal solid waste facility.

• Adopt updated Human Resources Committee Terms of Reference
• Direct staff to prepare amendment to Financial Plan 2024‑2028 Bylaw No. 1726
• Allocate up to $10,000 for radon test kits for the winter testing season
• Authorize inclusion of a Waste Transfer Station at 3467 McCallum Road in Abbotsford

The Regional and Corporate Services Committee recommended the FVRD Board provide up to $10,000 for radon test kits for the upcoming winter season, and adopted an updated Human Resources Committee Terms of Reference. The committee also approved a September amendment to the 2024-2028 Financial Plan Bylaw No. 1726, 2024. A solid waste management plan facility authorization item was withdrawn. No public questions were received.

• Approved up to $10,000 for radon test kits for winter season (carried)
• Adopted updated Human Resources Committee Terms of Reference (carried)
• Approved September amendment to 2024-2028 Financial Plan Bylaw No. 1726, 2024 (carried)
• Withdrew Solid Waste Management Plan Facility Authorization - Transfer Station item

Electoral Area Services Committee

The Electoral Area Services Committee will consider awarding fire truck contracts to HUB Fire Engines for three volunteer departments, approve grant-in-aid funding for local schools and associations, and address a development permit refusal.

• Award fire truck contracts to HUB Fire Engines for Chilliwack River Valley, North Fraser, and Yale Volunteer Fire Departments
• Approve $4,000 grant-in-aid to Deroche Elementary School PAC
• Approve $4,000 grant-in-aid to Lake Errock Community Association
• Refuse Development Permit 2022-29 for a single family dwelling addition at 35933 Pattison Road
• File a Notice in the Land Title Office regarding building bylaw contraventions at 11185 Farms Road

The Electoral Area Services Committee approved three fire truck contracts with HUB Fire Engines, several grant-in-aid requests, a development variance permit, and a motion to explore allowing manufactured homes without rezoning. It also refused a development permit and directed staff to file a notice for building bylaw contraventions.

• Approved motion to direct staff to report on allowing manufactured homes without rezoning (1 opposed)
• Directed staff to file a Land Title Office notice for building bylaw contraventions at 11185 Farms Road
• Approved $4,000 grant to Deroche Elementary School PAC
• Approved $4,000 grant to Lake Errock Community Association
• Approved $1,000 grant to Chilliwack River Valley Firefighters Society
• Issued Development Variance Permit 2024-04 for 20962 Sakwi Creek Road
• Refused Development Permit 2022-29 for 35933 Pattison Road
• Awarded fire truck contracts to HUB Fire Engines for three volunteer fire departments

EASC Committee of the Whole

The agenda consists primarily of procedural boilerplate. The committee is scheduled to move into a closed meeting to discuss labour relations, land acquisition or disposition, preliminary regional service negotiations, and annual report progress.

• Closed meeting to discuss labour or employee relations
• Closed meeting regarding acquisition, disposition, or expropriation of land
• Closed meeting for preliminary regional service negotiations
• Closed meeting for annual report progress reports

The Electoral Area Services Committee of the Whole approved its agenda and then closed the meeting to the public to discuss labour, land, and negotiation matters under the Community Charter. No substantive decisions were made in the open portion; the meeting reconvened briefly and adjourned.

• Approved agenda, addenda, and late items (carried)
• Closed meeting to public for Section 90 matters (carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board will meet in person and by Zoom on July 25, 2024 to decide on multiple bylaws, including amendments to the Dogwood Valley Water System Service Area, Vedder River Campground, and Water Conservation Regulation. The board will also consider adopting a new Officers Establishment Bylaw, approving a $4,000 grant for the Sunshine Valley Community Recreation Society, and discussing financial plan amendments and ministry meeting requests.

• Adopt Dogwood Valley Water System Service Area Amendment Bylaw No. 1746, 2024
• Adopt Vedder River Campground Amendment Bylaw No. 1755, 2024 (weighted vote except Abbotsford)
• Adopt Water Conservation Regulation Amendment Bylaw No. 1754, 2024
• Authorize $4,000 grant-in-aid to Sunshine Valley Community Recreation Society for car show
• Appoint Stacey Barker as Deputy Chief Administrative Officer and Beth Klein as Controller/Deputy Corporate Officer

The Fraser Valley Regional District Board authorized entering into the 2024-2034 Community Works Fund Agreement and approved a new allocation formula for 2024 Electoral Area Community Works Funds, after a motion to refer the allocation model back to staff was defeated. The Board also adopted several bylaws, including the Officers Establishment Bylaw No. 1748 and the Water Conservation Regulation Amendment Bylaw No. 1754, and gave readings to the Vedder River Campground Amendment Bylaw No. 1755 and the Official Community Plan for Lake Errock and Harrison Mills.

• Authorized signatories to enter into 2024-2034 Community Works Fund Agreement (All/Weighted)
• Approved 2024 Electoral Area Community Works Funds allocation formula (base + per capita) (All/Unweighted)
• Defeated motion to refer 2024 Electoral Area Community Works Funds allocation model back to staff (All Directors Opposed)
• Adopted Officers Establishment Bylaw No. 1748, 2024 (All/Unweighted)
• Adopted Water Conservation Regulation Amendment Bylaw No. 1754, 2024 (All/Unweighted)
• Adopted Dogwood Valley Water System Service Area Amendment Bylaw No. 1746, 2024 (All/Unweighted)
• Adopted Vedder River Campground Amendment Bylaw No. 1755, 2024 (All/Weighted, All except Abbotsford)
• Gave first reading to Official Community Plan Bylaw No. 1747 for Lake Errock and Harrison Mills (EAs/Unweighted)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board will hold its July 25, 2024 meeting to approve the minutes from the June 27, 2024 meeting and receive a quarterly treasury update. No substantive decisions or new business items are listed for action.

• Approval of June 27, 2024 meeting minutes
• 2024 Hospital District Treasury Update – Quarter 2 presented for information only

The Fraser Valley Regional Hospital District Board met on July 25, 2024, and approved the agenda and the minutes from the June 27, 2024 meeting. A treasury update for the second quarter was received for information only. The board then closed the meeting to the public to discuss preliminary negotiations for a regional service, but no substantive decisions were made in the open session.

• Approved agenda, addenda, and late items (all in favor)
• Adopted minutes of June 27, 2024 meeting (all in favor)
• Closed meeting to public for preliminary negotiations under Section 90(1)(k) (all in favor)

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing several planning items including a temporary use permit for wood processing at 12465 Sylvester Road. The meeting also addresses the first reading of the Area C Official Community Plan and various special event licenses. Additionally, the committee will consider amendments to the 2024-2028 Financial Plan and water conservation regulations.

• Temporary Use Permit for wood processing and outdoor storage at 12465 Sylvester Road
• First reading of Area C Official Community Plan Bylaw No. 1747, 2024
• Development Variance Permit for an accessory dwelling unit at 59100 Laidlaw Road
• Special Event License for the Around the Lake Trail Race on October 19, 2024
• Special Event License for the 18th Annual Cultus Lake Triathlon on September 15, 2024

The committee advanced the Area C Official Community Plan to first reading and adopted a water conservation regulation amendment. It also approved several temporary use and development variance permits and two special event licenses. A proposal to authorize the 2024-2034 Community Works Fund Agreement was defeated.

• Gave first reading to Area C Official Community Plan Bylaw No. 1747, 2024 (Carried)
• Adopted Water Conservation Regulation Amendment Bylaw No. 1754, 2024 (Carried)
• Approved Temporary Use Permit 2023-02 for wood processing at 12465 Sylvester Road (Carried)
• Approved Development Variance Permit 2024-03 for an accessory dwelling unit at 59100 Laidlaw Road (Carried)
• Approved Special Event Licence No. 2024-03 for Around the Lake Trail Race (Carried)
• Approved Special Event License No. 2024-02 for Cultus Lake Triathlon 2024 (Carried)
• Directed staff to prepare amendments to the 2024-2028 Financial Plan Bylaw No. 1726 (Carried)
• Defeated 2024-2034 Community Works Fund Agreement and funding allocation (4 opposed)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing a bylaw to appoint specific officers to the district. The agenda also includes updates on environmental regulations and an update on Indigenous Relations strategic initiatives.

• Bylaw No. 1748, 2024 regarding appointments of Stacey Barker and Beth Klein
• Agassiz Air Quality Monitoring Station completion
• Provincial Single-Use and Plastic Waste Prevention Regulation
• FVRD Strategic Plan update on Indigenous Relations initiatives
• 2024–2034 Community Works Fund Agreement

The committee authorized the Board to enter into a long-term funding agreement for the Canada Community-Building Fund. It also appointed two staff members as regional officers and referred a funding allocation model back to staff for review.

• Approved 2024-2034 Community Works Fund Agreement
• Referred 2024 Electoral Area Community Works Funds allocation model back to staff
• Recommended adoption of Officers Establishment Bylaw No. 1748, 2024
• Appointed Stacey Barker as Deputy Chief Administrative Officer
• Appointed Beth Klein as Deputy Corporate Officer for financial administration
• Adopted June 13, 2024 meeting minutes

Board of Variance

The Fraser Valley Regional District Board of Variance will hold an open meeting on July 8, 2024. The board will review a variance application for a property located at 7-9201 Shook Road in Electoral Area G. A corporate report by Planner Tracey Heron and related correspondence are attached to the agenda. The meeting includes a public question period for items relevant to the hearing.

• Board of Variance hearing for variance application at 7-9201 Shook Road, Electoral Area G
• Review of corporate report by Planner Tracey Heron dated July 8, 2024
• Public question period with email submissions due before 1 pm on July 5

The Board of Variance granted an exemption under the Local Government Act to allow a roof installation over an existing deck. The decision applied to a legally non-conforming structure located at #7-9201 Shook Road in Electoral Area G.

• Approved roof installation over existing deck at #7-9201 Shook Road (Carried)

Fraser Valley Regional District Board

The Board is reviewing multiple grant-in-aid applications for community organizations across several electoral areas. Additionally, the meeting includes discussions on amending financial plans, adopting service area bylaws, and considering a development variance permit.

• $1,200 grant-in-aid for Boston Bar North Bend Historical Museum rental costs
• $500 grant-in-aid for Boston Bar North Bend Bowling Association memorial tournament
• $1,700 grant-in-aid for RiverMonsters Swim Club equipment
• $4,000 grant-in-aid for Hemlock Valley Homeowner Association supplies
• $2,300 grant-in-aid for Deroche Farmers Market operations

The Board authorized contracts totaling nearly $3M for the Nicomen Island Pump Station project and approved several community grants. Directors also directed staff to include a soil deposit bylaw in the 2025 budget and requested a provincial task force to address illegal dumping.

• Awarded $2.648M contract to Drake Excavating Ltd for pump station work
• Approved $335,000 sole-source contract for specialty pump installation
• Authorized seven grant-in-aid requests for local community organizations
• Adopted Bylaw No. 1740 regarding bylaw offence notice enforcement
• Adopted Bylaw No. 1743 for North Cultus Sewer System fees
• Appointed three members to the Board of Variance for 2024-2027
• Directed staff to include a soil deposit bylaw in the 2025 budget (18-6)
• Requested provincial task force and emergency meeting on illegal dumping

Fraser Valley Regional Hospital District Board

The Board is reviewing the 2023 FVRHD Annual Report and final hospital board financial statements. The meeting also includes the adoption of minutes from the April 25, 2024, meeting.

• 2023 FVRHD Annual Report
• Final Hospital Board Financial Statements 2023

The Fraser Valley Regional Hospital District Board approved its agenda and adopted the minutes of its April 25, 2024 open meeting. The board received the 2023 FVRHD Annual Report for information; no decisions were recorded on it. The open meeting then recessed into a closed session under Section 90(1)(e) of the Community Charter to consider land matters, and no items were reported out when it reconvened. The meeting adjourned at 8:54pm.

• Approved agenda, addenda and late items (carried, all/unweighted)
• Adopted April 25, 2024 open meeting minutes (carried, all/unweighted)
• Received 2023 FVRHD Annual Report for information (no decision recorded)
• Closed the meeting to the public under Community Charter Section 90(1)(e) for land matters (carried, all/unweighted)
• No items reported out on rise and report
• Adjourned the June 27, 2024 open meeting (carried, all/unweighted)

Human Resources Committee

The Human Resources Committee will review the second quarter human resources update. The committee will also consider adopting minutes from the April 3, 2024 meeting.

• Human Resources Update – Q2 Statistics report by Tina Mooney
• Approval of April 3, 2024, meeting minutes

The Human Resources Committee approved its agenda and previous minutes, then received a Q2 human resources update for information. The committee closed to the public to discuss confidential matters under the Community Charter. Upon reconvening, the committee directed the FVRD Board to revise the Terms of Reference so that meetings are held at the call of the Chair.

• Agenda and previous minutes approved
• Q2 Human Resources statistics received for information
• Meeting closed to public for confidential discussions
• Directed Board to revise HR Committee Terms of Reference for meeting frequency

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing the 2024 Regional Growth Strategy Monitoring Report. The meeting also includes information regarding Canada Day 2024 in Hope and a quarterly update for January through March 2024.

• 2024 Regional Growth Strategy Monitoring Report
• Canada Day 2024 – Hope report
• FVRD Quarterly Update (January 1 - March 31, 2024)

The Regional and Corporate Services Committee approved the meeting agenda and adopted the minutes from the May 9, 2024 meeting. Staff presented information on the 2024 Regional Growth Strategy Monitoring Report, Canada Day 2024 plans, and a quarterly update, but no new policies or budgets were approved. The committee recessed for a closed meeting and then adjourned without reporting any outcomes from that private session.

• Agenda, addenda, and late items approved (Carried)
• Minutes from May 9, 2024 meeting adopted (Carried)
• Closed meeting recess approved (Carried)
• Meeting adjourned (Carried)

Electoral Area Services Committee

The Electoral Area Services Committee is reviewing a show cause hearing regarding building code contraventions at 13620 Stave Lake Road. The meeting also includes several grant-in-aid requests for community organizations and discussions on land use applications.

• Show Cause Hearing: Building code contraventions at 13620 Stave Lake Road, Electoral Area F
• Grant-in-aid: $1,200 to Boston Bar North Bend Enhancement Society (Electoral Area A)
• Grant-in-aid: $500 to Boston Bar North Bend Bowling Association (Electoral Area A)
• Grant-in-aid: $1,700 to RiverMonsters Swim Club (Electoral Area B)
• Grant-in-aid: $4,000 to Hemlock Valley Homeowner Association (Electoral Area C)

The committee authorized several grant-in-aid requests for community organizations across various electoral areas. It also approved a development variance permit, a strata title conversion, and a bylaw amendment regarding offence notice enforcement.

• Approved $1,200 grant for Boston Bar North Bend Historical Museum rental costs
• Approved $500 grant for Boston Bar North Bend Bowling Association memorial tournament
• Approved $1,700 grant for RiverMonsters Swim Club equipment
• Approved $4,000 grant for Hemlock Valley Homeowners Association event supplies
• Approved $2,300 grant for Deroche Farmers Market operations
• Approved $3,000 grant for Cultus Lake Community School Association summer programs
• Approved $3,000 total grant for Mother Earth Magic Food Forest Garden via ACES
• Approved Development Variance Permit 2024-02 for 12202 Hodgkin Road

Electoral Area Advocacy Committee

The Electoral Area Advocacy Committee will review processes for booking meetings with Ministry staff. Members will also discuss next steps regarding ALC illegal dumping and joint advocacy opportunities.

• Process for booking UBCM meetings with Ministry staff
• Next steps for ALC illegal dumping
• UBCM resolution sponsors
• Joint advocacy opportunities via Chair/CAO Forum

Fraser Valley Regional District Board

The Board will consider adopting amendments to the Sub-Regional Transit Service Area and a new Code of Responsible Conduct policy. The agenda also includes rezoning for a campground at 26793 Dogwood Valley Road and discussing advocacy for a 911 call answer levy on cell phones.

• Rezoning 26793 Dogwood Valley Road for a campground development
• Adoption of the updated FVRD Code of Responsible Conduct Policy
• $1,000 grants to Cultus Lake and Columbia Valley Fire Department Associations
• Five-year rental agreement with BC Wildfire Service for regional airstrips
• Advocacy for adding a 911 call answer levy to cell phones

The Board directed staff to consult with the Province, municipalities, and First Nations to explore declaring a State of Local Emergency to address illegal dumping and soil deposit issues. The Board also adopted a zoning amendment to allow a campground at 26793 Dogwood Valley Road and authorized a five-year agreement with the BC Wildfire Service for airstrip use. Additionally, the Board approved transit service area amendments and granted $1,000 each to two fire department associations.

• Direct staff to consult with Province, municipalities, and First Nations to consider declaring State of Local Emergency for illegal dumping (Amended motion Carried)
• Adopt Zoning Amendment Bylaw No. 1716, 2023 for campground at 26793 Dogwood Valley Road (Carried)
• Adopt Sub-Regional Transit Service Area Amendment Bylaw No. 1729, 2024 (Carried)
• Authorize five-year agreement with BC Wildfire Service for Fraser Valley Regional Airpark and Boston Bar Airstrip (Carried)
• Approve $1,000 grant-in-aid to Cultus Lake Fire Department Association (Carried)
• Approve $1,000 grant-in-aid to Columbia Valley Fire Department Association (Carried)
• Adopt updated FVRD Code of Responsible Conduct Policy (Carried)
• Direct staff to prepare amendment to 2024-2028 Financial Plan Bylaw No. 1726 (Carried)

Electoral Area Services Committee

The committee is considering several grant-in-aid requests for local fire departments and a new bylaw regarding offence notice enforcement. Discussions also include the process for adopting the Area C Official Community Plan and procedures for deploying fire departments during wildfire events.

• $1,000 grant-in-aid for Cultus Lake Fire Department Association
• $1,000 grant-in-aid for Columbia Valley Fire Department Association
• Bylaw Offence Notice Enforcement Amendment Bylaw No. 1724, 2024
• Area C Official Community Plan and associated neighbourhood plans consideration
• Endorsement of a UBCM Community Emergency Preparedness Fund grant application

The Electoral Area Services Committee directed staff to amend the Water Conservation Regulation Bylaw and approved Option 1 for the Area C Official Community Plan process. The committee also granted $2,000 in total grants to two fire department associations and provided pre-approval for local fire departments to assist the province during the 2024 wildfire season.

• Directed staff to amend Water Conservation Regulation Bylaw No. 1387
• Adopted Bylaw Offence Notice Enforcement Amendment Bylaw No. 1724
• Approved $1,000 grant to Cultus Lake Fire Department Association
• Approved $1,000 grant to Columbia Valley Fire Department Association
• Directed staff to proceed with Option 1 for Area C OCP and Neighbourhood Plans
• Provided pre-approval for fire departments to assist province in 2024 wildfire season
• Endorsed 2024 Community Emergency Preparedness Fund grant application
• Adopted April 11, 2024 meeting minutes

Regional and Corporate Services Committee

The committee is reviewing a five-year rental agreement with the BC Wildfire Service for use of the Fraser Valley Regional Airpark and Boston Bar Airstrip. Members will also consider approving the Chilliwack and FVRD Transit Future Action Plan. Additionally, staff may prepare an amendment to the 2024–2028 Financial Plan.

• Five-year rental agreement with BC Wildfire Service for regional airstrips
• Approval of Chilliwack and FVRD Transit Future Action Plan
• Amendment to the 2024–2028 Financial Plan Bylaw No. 1726, 2024
• Submission of Forced Labour Report to the Federal Government

The committee approved a five-year agreement allowing the BC Wildfire Service to use regional airparks for wildfire management. They also endorsed the Chilliwack and FVRD Transit Future Action Plan and directed staff to advocate for a call answer levy on cell phones. Additionally, the board was directed to develop a coordinated strategy to address illegal dumping in Electoral Areas.

• Approved Forced Labour Report submission to Federal Government
• Approved amendment to 2024-2028 Financial Plan Bylaw
• Directed staff to advocate for call answer levy on cell phones
• Authorized five-year BC Wildfire Service rental agreement for airparks
• Endorsed Chilliwack and FVRD Transit Future Action Plan
• Directed CAO to schedule meeting on illegal dumping strategy

Fraser Valley Regional District Board

The Board is reviewing the 2023 audited financial statements and considering several grant-in-aid requests for Electoral Area H. Additionally, members are discussing a new Regional Growth Strategy bylaw and various zoning and service amendments.

• Approval of 2023 Audited Financial Statements
• Adoption of Zoning Amendment Bylaw No. 1723, 2023 for cannabis regulations
• Adoption of Regional Growth Strategy Bylaw No. 1706, 2023 (Fraser Valley Future 2050)
• $2,500 grant-in-aid to Cultus Lake Stewardship Society
• $2,500 grant-in-aid to Chilliwack Area Lions Clubs

The Board adopted the Regional Growth Strategy Bylaw No. 1706 and the cannabis zoning amendment. It also approved a request to extend the deadline for implementing Bill 44 housing changes and authorized several grants and contracts.

• Adopted Regional Growth Strategy Bylaw No. 1706 (All/Unweighted)
• Adopted Zoning Amendment Bylaw No. 1723 for cannabis regulations (EAs/Unweighted)
• Adopted Electoral Areas F and G Fireworks Regulation Bylaw No. 1739 (All/Unweighted)
• Abolished Automatic Vehicle Location Technology Policy (All/Unweighted)
• Directed staff to apply for extension of Bill 44 housing deadline (All/Unweighted)
• Approved $2,500 grant to Cultus Lake Stewardship Society (All/Unweighted)
• Approved $4,000 grant to Cultus Lake Park Community Events Committee (All/Unweighted)
• Approved 2023 Audited Financial Statements (All/Unweighted)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to review the 2023 audited financial statements. A presentation regarding these financial statements will be provided by KPMG Enterprise.

• Approval of 2023 Fraser Valley Regional Hospital District Audited Financial Statements
• Adoption of March 21, 2024, meeting minutes

The Board approved the 2023 Audited Financial Statements following a presentation by KPMG. Additionally, the Board directed staff to coordinate with Fraser Health to establish milestones and timelines.

• Approved 2023 Audited Financial Statements (Carried)
• Adopted March 21, 2024 meeting minutes (Carried)
• Directed staff to work with Sharat Chandra of Fraser Health to present milestones and timelines (Carried)

Electoral Area Services Committee

The committee is reviewing a land tenure referral regarding the proposed South Anderson Mountain Resort in Electoral Area B. Members will also consider building bylaw enforcement actions at 3640 Vance Road and 10979 Farms Road. Other items include grant-in-aid requests for local community groups and a new fireworks regulation bylaw.

• Land tenure referral for South Anderson Mountain Resort (Area B)
• Building bylaw enforcement at 3640 Vance Road and 10979 Farms Road
• $2,500 grant to Cultus Lake Stewardship Society
• $4,000 grant to Cultus Lake Park Community Events and Engagement Committee
• Fireworks Regulation Bylaw for Electoral Areas F and G

The committee adopted a new fireworks regulation bylaw for Electoral Areas F and G and requested a deadline extension from the Minister of Housing for Bill 44 zoning amendments. It also authorized several grant-in-aid payments for Electoral Area H and approved a telecommunication tower assignment.

• Adopted Electoral Areas F and G Fireworks Regulation Bylaw No. 1739, 2024
• Requested deadline extension from Minister of Housing for Bill 44 zoning amendments
• Approved assignment of Rogers telecommunication tower at 47100 Laurel Road to Redwood Infrastructure LP
• Authorized $2,500 grant to Cultus Lake Stewardship Society
• Authorized $2,500 grant to Chilliwack Area Lions Clubs
• Authorized $4,000 grant to Cultus Lake Park Community Events and Engagement Committee
• Approved Class 1 Special Event Licence for Run for Water Trail Race Event on Sumas Mountain
• Directed staff to file Land Title Office notices for building code contraventions at 3640 Vance Road and 10979 Farms Road

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing several administrative and service updates. Key actions include adopting the Regional Growth Strategy Bylaw No. 1706, 2023, and amending the 2024-2028 Financial Plan.

• Adoption of Regional Growth Strategy Bylaw No. 1706, 2023
• Amendment to 2024-2028 Financial Plan including five Electoral Area and thirteen Regional Service amendments
• Five-year seasonal lease agreement for Vancouver Soaring Association at Fraser Valley Regional Airpark in Hope
• Abolishment of the Automatic Vehicle Location Technology Policy
• UBCM Excellence in Governance Award application support

The committee adopted the Fraser Valley Regional District Regional Growth Strategy Bylaw No. 1706, 2023, after receiving acceptance resolutions from multiple regional districts and municipalities. They also approved an amendment to the 2024-2028 Financial Plan Bylaw to include service amendments for Electoral Areas and Regional Services. Additionally, the committee authorized a five-year lease agreement with the Vancouver Soaring Association at the Fraser Valley Regional Airpark in Hope.

• Adopted Regional Growth Strategy Bylaw No. 1706, 2023
• Approved amendment to 2024-2028 Financial Plan Bylaw No. 1726
• Authorized five-year lease with Vancouver Soaring Association at Hope Airpark
• Abolished Automatic Vehicle Location Technology Policy
• Approved invitation to Ministry of Agriculture for land use planning presentation
• Approved letter to Minister of Housing regarding affordable housing and encampments
• Adopted March 14, 2024 committee minutes

Human Resources Committee

The Fraser Valley Regional District’s Human Resources Committee will review its December 2023 meeting minutes for approval and receive a first-quarter human resources update for information only. The agenda is largely procedural, with the committee also authorizing a closed session to discuss personnel relations, property security, potential litigation, privileged legal advice, and restricted privacy information under British Columbia law. No new policies, contracts, or public hearings are scheduled.

• Approval of draft minutes from the December 4, 2023 meeting
• First-quarter human resources statistics report (for information only)
• Authorization to close the public portion of the meeting under Section 90 of the BC Community Charter
• Closed session covers labour relations, property security, potential litigation, solicitor-client privilege, and protected privacy information

The committee elected a new Chair and approved the meeting agenda and previous minutes. Members received a corporate report on first-quarter human resources statistics and recruitment.

• Declared Director Kelly Chahal as Human Resources Committee Chair
• Approved Agenda, Addenda and Late Items
• Adopted December 4, 2023 meeting minutes
• Approved motion to close meeting for labour relations, security, litigation, and legal advice

Fraser Valley Regional District Board

The Board is considering several financial plan amendments and a new Emergency Management Plan. Additionally, multiple bylaw amendments regarding local service areas, water systems, and street lighting are up for adoption or reading.

• Endorsement of the 2024 Emergency Management Plan
• $1,500 grant-in-aid for Indigenous Culture Camp at Tsek Hot Springs
• Adoption of 2023-2027 Financial Plan Amendment Bylaw No. 1725, 2024
• Adoption of 2024-2028 Financial Plan Bylaw No. 1726, 2024
• Various service area amendment bylaws for Popkum, North Bend, and Yale

The Board adopted the 2024–2028 Financial Plan and an amendment to the 2023-2027 plan. Several local service area amendment bylaws were approved, and the Board endorsed the 2024 Emergency Management Plan.

• Adopted 2024–2028 Financial Plan Bylaw No. 1726 (All/Weighted)
• Adopted 2023-2027 Financial Plan Amendment Bylaw No. 1725 (All/Weighted)
• Endorsed the 2024 Emergency Management Plan (All/Unweighted)
• Authorized $1,500 grant-in-aid for Indigenous Youth Camp at Tsek Hot Springs (All/Unweighted)
• Approved new Floodwater Mosquito Control Services contract with Morrow BioScience (All/Weighted)
• Approved 5-year hangar land lease with Fred von Hardenberg at Fraser Valley Regional Airpark (All/Weighted)
• Approved 3-year boat launch agreement with Village of Harrison Hot Springs (All/Weighted)
• Extended Chilliwack River Valley Fire Hall land lease for 25 years (All/Weighted)

Fraser Valley Regional Hospital District Board

The Fraser Valley Regional Hospital District Board is meeting to review and adopt two key bylaws. These include the 2024 Annual Budget Bylaw No. 0084 and the 2024 Capital Expenditure Bylaw No. 0085. The board will consider first, second, and third readings for both items.

• Adoption of 2024 Hospital District Annual Budget Bylaw No. 0084
• Adoption of 2024 Capital Expenditure Bylaw No. 0085
• Approval of February 29, 2024, meeting minutes

The Fraser Valley Regional Hospital District Board adopted its 2024 Annual Budget Bylaw No. 0084 and its 2024 Capital Expenditure Bylaw No. 0085, each after receiving first, second, and third readings. Both adoption votes carried as All/Weighted (2/3 Votes Cast). The board also adopted the minutes of its February 29, 2024 open meeting, received its agenda and information items, and closed the meeting to the public under Section 90(2)(b) of the Community Charter before adjourning. No dollar figures or project details for the two bylaws appear in these minutes.

• Adopted 2024 Annual Budget Bylaw No. 0084 after first, second and third readings (All/Weighted; adoption 2/3 Votes Cast)
• Adopted 2024 Capital Expenditure Bylaw No. 0085 after first, second and third readings (All/Weighted; adoption 2/3 Votes Cast)
• Adopted minutes of the February 29, 2024 open meeting (All/Unweighted)
• Approved the agenda, addenda and late items and received all delegations, reports and correspondence for information (All/Unweighted)
• Closed the meeting to the public under Section 90(2)(b) of the Community Charter to consider confidential information on negotiations involving a provincial or federal government (All/Unweighted)
• Adjourned the open meeting (All/Unweighted)

Regional and Corporate Services Committee

The committee is reviewing several financial plan bylaws and various regional service contracts. Discussion items include mosquito control, airpark leases, and boat launch management.

• 2023 Financial Plan Amendment Bylaw No. 1725, 2024
• 2024–2028 Financial Plan Bylaw No. 1726, 2024
• Floodwater Mosquito Control Services contract with Morrow BioScience
• Five-year hangar land lease at Fraser Valley Regional Airpark in Hope
• Three-year boat launch management agreement with Village of Harrison Hot Springs

The committee recommended the adoption of the 2023 Financial Plan Amendment and the 2024-2028 Financial Plan. It also authorized new contracts for mosquito control, a hangar lease, and boat launch operations.

• Approved 2023-2027 Financial Plan Amendment Bylaw No. 1725, 2024 (Carried)
• Approved 2024-2028 Financial Plan Bylaw No. 1726, 2024 (Carried)
• Authorized new Services Agreement with Morrow BioScience for Floodwater Mosquito Control (Carried)
• Authorized five-year hangar land lease with Fred von Hardenberg at Fraser Valley Regional Airpark in Hope (Carried)
• Authorized three-year agreement with Village of Harrison Hot Springs for boat launch operations and management (Carried)

Electoral Area Services Committee

The Electoral Area Services Committee will consider endorsing the 2024 Emergency Management Plan. The agenda includes hearings for building bylaw contraventions in Electoral Area F and several utility fee amendments. Additionally, members will review a $1,500 grant request for an Indigenous youth camp.

• Endorsement of the 2024 Emergency Management Plan
• Building bylaw enforcement at 11383 Farms Road and 12790 Stave Lake Road
• $1,500 grant-in-aid for Indigenous Culture Camp at Tsek Hot Springs
• Amendments to water supply and North Bend sewer system fees
• 25-year lease extension for Chilliwack River Valley Fire Hall

The committee approved the 2024 Emergency Management Plan and passed several bylaws regarding public notices and utility fees. It also authorized a grant for an Indigenous youth camp and approved land-use variances and lease extensions.

• Endorsed the 2024 Emergency Management Plan
• Approved $1,500 grant-in-aid for Indigenous Youth Camp at Tsek Hot Springs
• Approved three readings for Public Notice Bylaw No. 1741, 2024
• Adopted Water Supply Regulations, Fees and Charges Amendment Bylaw No. 1742, 2024
• Adopted North Bend Sewer System Fees and Charges Amendment Bylaw No. 1744, 2024
• Approved 25-year lease extension for Chilliwack River Valley Fire Hall
• Issued Development Variance Permit 2024-01 for 52655 Yale Road (Area D)
• Directed staff to file Land Title Office notices for building code contraventions at 11383 Farms Road and 12790 Stave Lake Road

Fraser Valley Regional Hospital District Board

The board will consider two budget options for Fraser Health Authority capital funding, which involve different taxation revenue increases over 2023 levels. The meeting also includes a proposal to approve a new Reserve Fund Policy. Additionally, the board will review the 2023 quarterly treasury update.

• Approval of proposed Reserve Fund Policy
• Budget Option 1: $3.224 million capital funding via a 6% tax increase
• Budget Option 2: $6.509 million capital funding via a 28.9% tax increase
• Direction to discontinue contributions to the early debt retirement reserve
• Review of 2023 Hospital District Treasury Update

The Board directed staff to prepare the 2024 Annual Budget with $3.224 million in capital funding for Fraser Health Authority. This funding will be supported by a 6% increase in taxation revenue over 2023 levels. The Board also adopted a new Reserve Fund Policy.

• Approved proposed Reserve Fund Policy (Carried)
• Directed staff to include $3.224 million capital funding for Fraser Health Authority in 2024 budget (Carried)
• Approved 6% increase in taxation revenue over 2023 for 2024 budget (Carried)
• Directed staff to discontinue contributions to the early debt retirement reserve (Carried)
• Adopted December 14, 2023 meeting minutes (Carried)

Fraser Valley Regional District Board

The Board is considering several zoning amendment bylaws for subdivisions, cannabis regulations, and a campground. Additionally, the meeting includes requests for grant-in-aid funding and various local service area amendments.

• $3,500 grant-in-aid for Dewdney Elementary School PAC
• $4,000 grant-in-aid for Post Creek Ratepayers Association
• Zoning Amendment Bylaw No. 1680, 2022 for a 14-lot subdivision at 9868 Thompson Road
• Zoning Amendment Bylaw No. 1723, 2023 to implement cannabis regulations
• Zoning Amendment Bylaw No. 1716, 2023 for a campground at 26793 Dogwood Valley Road

The Board approved a $342,000 agreement for the Athey Road Bank Stabilization Project and adopted an interim measure to issue 'suite ready' building permits. Several zoning and service area bylaws were advanced or adopted, and grant-in-aid requests for two community groups were approved.

• Approved sole-sourced agreements up to $342,000 with WSP Canada Inc. for Athey Rd Bank Stabilization Project
• Adopted interim measure to issue 'suite ready' building permits per BC Bill 44
• Approved $3,500 grant-in-aid to Dewdney Elementary School PAC
• Approved $4,000 grant-in-aid to Post Creek Ratepayers Association
• Adopted Electoral Area Open Fire Regulations Repeal Bylaw No. 1727, 2024
• Issued Development Variance Permit 2023-05 for 58261 Fancher Road
• Denied motion to pause the Asset Management project
• Approved several service area amendment bylaws for water, sewer, and parks

Emergency Management Executive Committee

The committee is reviewing a hazard report for Electoral Areas and the draft 2024 Emergency Management Plan. A motion is presented for the FVRD Board to endorse this plan. The meeting also includes the adoption of minutes from October 10, 2023.

• Motion to endorse the 2024 Emergency Management Plan
• Hazard Report – Electoral Areas presentation
• Adoption of October 10, 2023, meeting minutes

The Fraser Valley Regional District Emergency Management Executive Committee endorsed the attached Emergency Management Plan (2024) at its February 29, 2024 meeting. The committee also adopted the minutes of its October 10, 2023 open meeting and approved the meeting agenda. Staff gave a verbal and PowerPoint update on hazard reporting for Electoral Areas and on requirements under new EDMA legislation, noting the plan will go to a future Electoral Area Services Committee and Board meeting. The meeting adjourned at 2:10 pm.

• Endorsed the attached Emergency Management Plan (2024) (carried)
• Adopted minutes of the October 10, 2023 open meeting (carried)
• Approved the agenda, addenda and late items (carried)
• Adjourned the open meeting at 2:10 pm (carried)

Regional and Corporate Services Committee

The Regional and Corporate Services Committee is reviewing updates to the Records and Information Management Program Policy. The committee is also considering a transit service area amendment bylaw and a resolution regarding provincial funding for radon mitigation.

• Records and Information Management Program Policy update
• Sub-Regional Transit Service Area Amendment Bylaw No. 1729, 2024
• Floodwater Mosquito Control Pest Management Plan update
• FVRD Active Transportation Network Plan Phase 2 engagement summary
• Resolution for a provincial funding program for radon mitigation

The committee approved a resolution urging the Province of British Columbia to establish a funding program for radon mitigation in homes. Other actions included updating records management policy and advancing a transit service area amendment bylaw.

• Approved resolution to request provincial funding for radon mitigation (Carried)
• Approved three readings of Sub-Regional Transit Service Area Amendment Bylaw No. 1729, 2024 (Carried)
• Adopted updated Records and Information Management Program Policy (Carried)
• Adopted January 11, 2024 meeting minutes (Carried)

Electoral Area Services Committee

The committee will review several bylaw amendments regarding local service areas, including water and garbage disposal systems. It will also consider grant-in-aid requests for school and community groups. Additionally, the agenda includes discussions on provincial housing legislation and liquor license endorsements.

• $3,500 grant-in-aid for Dewdney Elementary School PAC
• $4,000 grant-in-aid for Post Creek Ratepayers Association
• Interim building permit measures for secondary suites under Bill 44
• Liquor license endorsement for Chestnut Springs Cidery in Electoral Area H
• Zoning amendment for a 14-lot subdivision at 9868 Thompson Road

The committee approved an interim measure to issue 'suite ready' building permits to comply with BC Bill 44. It also authorized several grant-in-aid requests and passed multiple service area amendment bylaws.

• Adopted interim 'suite ready' building permits for accessory dwelling units (Carried)
• Approved $3,500 grant-in-aid for Dewdney Elementary School PAC (Carried)
• Approved $4,000 grant-in-aid for Post Creek Ratepayers Association (Carried)
• Approved Open Fire Regulations Repeal Bylaw No. 1727, 2024 (Carried)
• Endorsed Special Event Liquor License for Chestnut Springs Cidery (Carried)
• Issued Development Variance Permit 2023-05 for 58261 Fancher Road (Carried)
• Authorized discharge of covenant BE319216 at 13865 Spratt Road (Carried)
• Approved 11 service area amendment bylaws (No. 1730 to 1738) (Carried)

Committee of the Whole

The Committee of the Whole will review a presentation regarding the draft 2024-2028 Financial Plan for Regional Sub-Regional Services. Staff members Kelly Lownsbrough and Beth Klein are scheduled to present the plan.

• Presentation of the draft 2024-2028 Financial Plan for Regional Sub-Regional Services

The Committee of the Whole approved directing staff to prepare the 2024-2028 FVRD Financial Plan for public consultation. The decision includes a requirement that any financial savings from the Regional portion of Growing Communities Fund projects be applied to asset management system costs.

• Approved directing staff to prepare the 2024-2028 FVRD Financial Plan for Public Consultation (Carried)
• Approved applying financial savings from Regional Growing Communities Fund projects to asset management system costs (Carried)

Fraser Valley Regional District Board

The Fraser Valley Regional District Board is reviewing several bylaws, including updates to general fees and the North Cultus Lake sewer system. The agenda also includes a $6,000 grant for the Deroche & District Community Association and a zoning amendment for Stave Lake Road.

• $6,000 grant-in-aid for Deroche & District Community Association
• Adoption of General Fees Establishment Bylaw No. 1705, 2024
• Zoning amendment for a 2-lot subdivision at 10228 Stave Lake Road
• North Cultus Lake Sewer System Service Area Amendment Bylaw No. 1719, 2023
• Notice of building bylaw contraventions at 47850 Ash Road

The Board adopted a general fees establishment bylaw and approved the 2024-2028 Financial Plan for public consultation. Other actions included approving a $6,000 grant for a community hall and dissolving the Chair and Mayors Committee.

• Approved $6,000 grant-in-aid to Deroche & District Community Association (All/Unweighted)
• Adopted General Fees Establishment Bylaw No. 1705, 2024 (All/Weighted)
• Adopted Zoning Amendment Bylaw No. 1640, 2021 for 10228 Stave Lake Road (EAs/Unweighted)
• Rescinded and gave new first and second readings to Regional Growth Strategy Bylaw No. 1706, 2023 (All/Unweighted)
• Approved closure of Corporate Offices on December 27, 30 and 31, 2024 (All/Unweighted)
• Directed staff to file a Notice in the Land Title Office for 47850 Ash Road (All/Unweighted)
• Dissolved the Fraser Valley Regional District Chair and Mayors Committee (All/Unweighted)
• Directed staff to prepare the 2024-2028 FVRD Financial Plan for Public Consultation (All/Unweighted)

Electoral Area Advocacy Committee

The meeting consists of procedural items including land acknowledgement and agenda approval. The committee will also address a call for resolutions for the Lower Mainland Local Government Association.

• Call for resolutions for the Lower Mainland Local Government Association

The Electoral Area Advocacy Committee approved a motion directing FVRD Board staff to draft three specific resolutions for the Lower Mainland Local Government Association. These resolutions will be considered for the Union of British Columbia Municipalities Annual Convention in September 2024. The topics cover insurance gaps for climate events, provincial ministry service levels, and wildfire risk management on crown land.

• Agenda, addenda, and late items approved
• Motion carried to direct staff to draft LMLGA resolutions on climate insurance gaps
• Motion carried to direct staff to draft LMLGA resolutions on ministry service levels
• Motion carried to direct staff to draft LMLGA resolutions on crown land wildfire risk
• Meeting adjourned at 3:00pm

Accessibility Advisory Committee

The committee will receive a presentation on developing an accessibility plan for BC prescribed organizations. Members will also participate in a brainstorming session to identify ways to prevent or remove barriers.

• Presentation on developing an accessibility plan by Jaime Van Nes
• Brainstorming session regarding identifying and removing barriers

The Fraser Valley Regional District Accessibility Advisory Committee met on January 16, 2024, for its inaugural meeting. The committee approved the agenda and received a presentation on developing an accessibility plan, including six principles. Members then split into groups to brainstorm barriers faced by people with disabilities. No formal decisions on the plan or barriers were made; the meeting adjourned at 2:39 pm.

• Approved the agenda, addenda, and late items for the meeting (moved by Molloy, seconded by Piper; carried)
• Adjourned the meeting at 2:39 pm (moved by Colledge, seconded by Sidal; carried)

Regional and Corporate Services Committee

The committee will consider three readings for Bylaw No. 1705, 2024, regarding general fee establishment. Members will also review options to either amend or dissolve the Chair and Mayors Committee. Staff updates are scheduled regarding transit fare systems and outdoor recreation.

• General Fees Establishment Bylaw No. 1705, 2024
• Amendments or dissolution of the Chair and Mayors Committee
• FVRD Corporate Office holiday closures for December 2024
• 2023 Invasive Weed Control Program summary
• Outdoor Recreation Management Strategy update

The Regional and Corporate Services Committee approved the 2024 General Fees Establishment Bylaw and voted to dissolve the Chair and Mayors Committee. The committee also approved specific holiday closures for corporate offices in late December 2024. Several reports on environmental services, transit, and recreation were received for information only, with no decisions made on those items.

• Approved 2024 General Fees Establishment Bylaw No. 1705
• Dissolved the FVRD Chair and Mayors Committee
• Approved closure of Corporate Offices on Dec 27, 30, and 31, 2024
• Adopted minutes from December 7, 2023 meeting
• Received Invasive Weed Control Program 2023 summary for information
• Received BC Transit Electronic Fare Collection System report for information
• Received Outdoor Recreation Management Strategy update for information

Electoral Area Services Committee

The committee is reviewing building bylaw contraventions at 47850 Ash Road and considering a $6,000 grant for the Deroche & District Community Association. The agenda also includes a delegation regarding Dogwood Valley Water System billing.

• Show cause hearing for building bylaw contraventions at 47850 Ash Road
• $6,000 grant-in-aid request for Deroche & District Community Association
• Authorization to apply for the Complete Communities Grant for Electoral Areas A and B
• Delegation regarding Dogwood Valley Water System billing

The committee authorized a $6,000 grant for community hall improvements and directed staff to file a notice in the Land Title Office for building bylaw contraventions at 47850 Ash Road. Staff were also authorized to apply for a Complete Communities grant for a study in the Fraser Canyon.

• Approved $6,000 grant-in-aid to Deroche & District Community Association (CARRIED)
• Directed staff to file a Notice in the Land Title Office for building bylaw contraventions at 47850 Ash Road (CARRIED)
• Authorized staff to apply for the 2023/24 Complete Communities Grant for the Fraser Canyon study (CARRIED)
• Adopted December 7, 2023 meeting minutes (CARRIED)
• Adopted December 12, 2023 Committee of the Whole meeting minutes (CARRIED)