Georgian Bluffs public meetings in 2021

Climate Action Committee

The Climate Action Committee is meeting to approve minutes, hear a staff update on Grey County's climate action community of practice, and discuss a green bin program at the chair's request. Correspondence on the value of trees will also be received. The meeting is open to electronic participation only, as council chambers are closed to the public.

• Discussion of Green Bin Program at request of Chair Cathy Moore Coburn
• Staff update on Grey County Climate Action Community of Practice 2nd meeting summary
• Correspondence: 'The Value of Trees' by Odette Bartnicki
• Approval of minutes from November 5 and November 19, 2021 meetings

Council Meeting

Georgian Bluffs Council is meeting to decide on several items, including a public hearing on changing water billing to a pay-per-use model, approving zoning by-law amendments, and adopting new policies on traffic calming, council remuneration, and a renewed library agreement. They will also consider a whistleblower policy and a motion supporting a review of OMERS pension performance.

• Public hearing on 2022 water rates, considering shift from lump sum to pay-per-use billing
• Zoning by-law amendments: By-law 2021-082 (Maechler, 454 Balmy Beach Road), By-law 2021-091 (Colucci, Lot 84 White Cloud Island), By-law 2021-092 (Mallard, 172 Mallard Street)
• By-law 2021-088: Adopt Council Remuneration Policy, repealing By-law 2018-086
• By-law 2021-087: Appoint Cynthia Fletcher as Chief Administrative Officer
• By-law 2021-090: Authorize renewed Union Public Library Agreement (2022-2031)

Council approved three zoning by-law amendments, adopted several new policies including a traffic calming policy and a volunteer recognition program, and passed a by-law to renew the Union Public Library Agreement. A public hearing on 2022 water rates was held, with no decision made. Council also directed staff to draft a whistleblower policy and supported a review of OMERS pension performance.

• Approved zoning by-law 2021-082 for Erin and Andreas Maechler at 454 Balmy Beach Road
• Approved zoning by-law 2021-091 for Cristina Colucci at Lot 84 White Cloud Island
• Approved zoning by-law 2021-092 for Cristina and Darryl Mallard at 172 Mallard Street
• Adopted by-law 2021-089 enacting Traffic Calming Policy OPS-2021-04
• Adopted by-law 2021-090 renewing Union Public Library Agreement
• Approved Volunteer Recognition Program policy and nomination form
• Directed staff to draft a Whistleblower Policy
• Supported CUPE's call for an independent review of OMERS pension performance

Committee of Adjustment

This agenda for the Georgian Bluffs Committee of Adjustment meeting on December 14, 2021, contains only boilerplate interface text and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is holding a regular meeting with a largely procedural agenda. No staff reports, correspondence, or new business are listed. The board is expected to approve the agenda and may move into closed session to discuss labour relations or employee negotiations.

• Closed session authorized for labour relations or employee negotiations
• Meeting held electronically; Council Chambers closed to public
• Next regular meeting scheduled for January 11, 2021 at 2:00 p.m.

The Inter Township Fire Department Joint Board of Management held a brief meeting, approving the agenda and entering closed session to discuss labour relations or employee negotiations. No substantive decisions were made in open session; the only action from closed session was 'Received for information.' The next meeting is scheduled for January 11, 2021.

• Approved agenda as presented (carried)
• Moved into closed session for labour relations or employee negotiations (carried)
• Received information from closed session (no action taken)

Committee of the Whole

The Township of Georgian Bluffs Committee of the Whole is meeting to discuss and recommend action on several operational and planning items. Key items include a proposed winter operations plan, a new traffic calming policy, a report on off-road vehicle use that recommends closing the Kemble Mountain Trail to ORVs, and a parkland dedication by-law. The committee will also receive updates on heritage designations, an industrial lands study, and a volunteer recognition program.

• Recommendation to approve 2021-2022 Winter Operations Plan (OPS2021-049)
• Proposed Traffic Calming Policy to be presented to Council Dec 15, 2021 (OPS2021-057)
• Direct staff to create Trails Working Group and amend ORV By-law 2020-128 to close Kemble Mountain Trail (OPS2021-058)
• Direct staff to draft a Parkland Dedication By-law (PL.2021.46)
• Delegation from Grey Bruce OPP Detachment Commander Debra Anderson

The Committee of the Whole received and approved several reports and recommendations, including a proposed 10-year library agreement with Owen Sound, the Winter Operations Plan, a Traffic Calming Policy, and a directive to create a Trails Working Group and amend the ORV by-law to close Kemble Mountain Trail. All items were approved as moved, with no recorded opposition.

• Approved proposed 2022-2031 Union Public Library Agreement (COW2021-115)
• Received Heritage Designations report for information (COW2021-116)
• Received Industrial Lands Study report for information (COW2021-117)
• Approved Parkland Dedication report, directing staff to draft a by-law (COW2021-118)
• Recommended approval of Winter Operations Plan (COW2021-119)
• Approved Traffic Calming Policy, by-law to be presented Dec 15 (COW2021-120)
• Directed staff to create Trails Working Group and amend ORV by-law to close Kemble Mountain Trail (COW2021-121)
• Approved Volunteer Recognition Program policy and nomination form (COW2021-122)

Inter Township Joint Board of Management

This agenda for the Inter Township Joint Board of Management meeting on December 7, 2021, contains only procedural boilerplate and no substantive items for decision or discussion. No specific topics, reports, or actions are listed.

Police Services Board

The Georgian Bluffs Police Services Board is meeting to approve the agenda and minutes from October 12, 2021, and to receive two reports: the Crime Stoppers of Grey Bruce Coordinator's Program Report for July–September 2021, and the Detachment Commander's Report covering October 1 to November 30, 2021. No delegations, public questions, unfinished business, or new business are listed.

• Adoption of October 12, 2021 meeting minutes
• Crime Stoppers of Grey Bruce Coordinator's Program Report (Q3 2021)
• Detachment Commander's Report (Oct 1 – Nov 30, 2021)

The Georgian Bluffs Police Services Board received the OPP Detachment Commander's report for information and discussed whether speed limit reductions should come to the board for input before Council decisions. No formal decisions were made on speed limits; the board agreed to consider presenting such reductions for comment in the future.

• Approved agenda as amended (carried)
• Adopted minutes of October 12, 2021 meeting (carried)
• Received Crime Stoppers report for information
• Received Detachment Commander's report for information (carried)
• Adjourned meeting at 4:16 p.m. (carried)

Council Meeting

This is a regular Council meeting with several decisions and discussions. Council will vote on zoning by-law amendments for properties on Grey Road 1 and the Sarawak Quarry, approve speed limit reductions on multiple roads, and consider a recommendation to draft a tree protection by-law. They will also review reports on a subdivision extension, committee structure, and emergency plan.

• Zoning By-law Amendment Z-09-21 for 502493 Grey Road 1 (Robert) - approval recommended
• Zoning By-law Amendment Z-11-21 for Sarawak Quarry (Sutherland Construction) - approval recommended
• Speed limit reductions on 10 roads, including Concession 17, Derby Keppel Townline, and Havelock Street
• Motion to direct staff to prepare a tree by-law to regulate tree destruction on public and private lands
• Request for 3-year extension of draft approval for Cobble Beach subdivision (42T-2004-02)

Council approved several zoning by-law amendments, including for properties on Grey Road 1 and Portland Street, and passed a by-law to adopt the 2021 Emergency Management Plan. It also approved a three-year extension for the Cobble Beach subdivision draft approval and supported a new Committee of Adjustment structure. Speed limits on various roads were reduced, and a contract for a Corporate Climate Action Plan was awarded.

• Approved zoning by-law amendments for properties at 502493 Grey Road 1 (Robert), 89 Portland Street (Neerhof), and 319660 Grey Rd. 1 (Walker Industries).
• Approved the 2021 Emergency Management Plan and Program via By-law 2021-085.
• Supported a three-year extension of draft approval for Plan of Subdivision 42T-2004-02 (Cobble Beach).
• Approved Option 1 for the Committee of Adjustment structure, effective with the 2022-2026 Council term.
• Reduced speed limits on multiple roads, including Concession 17, Derby Keppel Townline, and several streets in the Indira/Ishwar area.
• Awarded RFP 2021-24 for a Corporate Climate Action Plan to Wood Environment & Infrastructure Solutions for $66,940 (excluding HST).
• Adopted the Council Remuneration Policy, repealing by-law 2018-086.
• Deferred the resolution of support for Grey Gables Long Term Care re-development to a future meeting.

BioGRID Joint Board of Management

The BioGRID Joint Board of Management, serving Georgian Bluffs and Chatsworth, is meeting to approve the agenda and minutes from June 28, 2021, and to consider a staff report on replacing the biodigester membrane. The board is asked to authorize an emergency purchase of a replacement membrane for $8,000.00 USD plus shipping and HST. The meeting also includes a closed session to discuss negotiation-related matters.

• Emergency purchase of biodigester replacement membrane at $8,000.00 USD plus shipping and HST
• Approval of June 28, 2021 meeting minutes
• Closed session to discuss negotiations position, plan, or procedure

The BioGRID Joint Board of Management approved the emergency purchase of a replacement biodigester membrane at a total cost of $8,000 USD plus shipping and HST, as recommended in report OPS2021-31. The board also requested the expense be converted to Canadian dollars, totaling $10,161.80 CAD. A closed session was held to discuss negotiations and land acquisition, with direction provided to staff but no action taken on land. The meeting adjourned at 8:44 a.m.

• Approved the agenda as amended, adding a closed session item on land disposition.
• Approved the minutes of the June 28, 2021 meeting as presented.
• Received report OPS2021-31 on biodigester membrane replacement for information.
• Authorized the emergency purchase of a replacement membrane for $8,000 USD plus shipping and HST.
• Moved into closed session to discuss negotiations and land acquisition.
• Provided direction to staff during closed session; no action taken on land disposition.
• Adjourned the meeting at 8:44 a.m.

Council Remuneration Committee

The Council Remuneration Committee is meeting to approve prior minutes, review proposed amendments to the Council Remuneration Policy, and consider a draft recommendation report on 2022 council remuneration. The agenda is largely procedural, with no delegations, correspondence, or staff reports listed.

• Approval of October 22, 2021 meeting minutes
• Review of Council Remuneration Policy amendments (draft dated November 9, 2021)
• Consideration of 2022 Council Remuneration Committee draft recommendation report

The Council Remuneration Committee approved its draft recommendation report and will present it to Council on December 1, 2021. The committee also requested minor edits: moving the 'Committee Member' definition to alphabetical order, adding a marked-up version of the 2018 policy, and correcting the council term in the report's financial implications to 2022-2026. No other substantive decisions were made.

• Approved the agenda as presented.
• Approved the minutes of the October 22, 2021 meeting.
• Requested the 'Committee Member' definition be moved to alphabetical order in the remuneration policy.
• Requested a marked-up version of the 2018 policy to show amendments.
• Requested changing the council term in the draft report's financial implications from 2023-2026 to 2022-2026.
• Adopted the draft recommendation report.
• Approved presenting the recommendations to Council on December 1, 2021.
• Adjourned the meeting at 10:17 p.m.

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about identifiable individuals, including municipal or local board employees. The only public action is approving the agenda and passing a confirming by-law for the meeting's proceedings. The next regular meeting is scheduled for December 1, 2021.

• Closed session under Section 5.1 and 5.2 of the Municipal Act for personal matters about identifiable individuals
• By-law No. 2021-084 to confirm proceedings of Council on November 24, 2021
• Meeting held electronically; Council Chambers closed to the public

Council met in special session and voted unanimously to enter closed session to discuss two personal matters about identifiable individuals, including municipal or local board employees. After resuming open session, the mayor reported that direction was provided to staff on both matters. The only formal action taken in open session was approval of the agenda and a confirming by-law for the meeting's proceedings.

• Approved the agenda as presented.
• Moved into closed session to discuss two personal matters about identifiable individuals (personnel).
• Provided direction to staff on both closed-session matters.
• Passed By-law No. 2021-084 confirming the proceedings of the November 24, 2021 Council meeting.

Climate Action Committee

The Climate Action Committee will consider recommending that Council award a $66,940 contract for a Corporate Climate Action Plan, and will discuss a proposed tree protection by-law and a resolution to phase out gas-fired electricity. The meeting also includes routine approval of minutes and an update on operations.

• Recommendation to award RFP 2021-24 for a Climate Change Action Plan to Wood Environment & Infrastructure Solutions for $66,940 (excluding HST)
• Notice of motion recommending a by-law to regulate tree destruction on public and private lands
• Notice of motion supporting a resolution to phase out Ontario's gas-fired electricity generation by 2030
• 2022 meeting schedule updated to third Thursday of each month at 10:00 a.m.
• Approval of November 5, 2021 meeting minutes

The Climate Action Committee approved a motion recommending Council award RFP 2021-24 for developing a Corporate Climate Action Plan to Wood Environment & Infrastructure Solutions for $66,940 (excluding HST). They also approved a motion recommending Council enact a tree protection by-law and a motion supporting a phase-out of gas-fired electricity generation. The agenda and minutes from November 5, 2021, were approved, and no public questions or pecuniary interests were declared.

• Approved the agenda as presented.
• Approved the minutes of the November 5, 2021 meeting.
• Approved recommending Council award RFP 2021-24 to Wood Environment & Infrastructure Solutions for $66,940 (excluding HST) for a Corporate Climate Action Plan.
• Approved recommending Council enact a by-law to regulate tree destruction/injury on public and private lands and direct staff to prepare a report and draft by-law.
• Approved recommending Council ratify a resolution supporting Grey Highlands' request to cap and phase out gas-fired electricity generation by 2030, and send the resolution to various officials and organizations.
• Adjourned the meeting at 3:45 p.m.

Committee of the Whole

The Committee of the Whole will hold a public hearing for a zoning by-law amendment application (Z-09-21) for a property at 502493 Grey Road 1, owned by Ronald and Brenda Robert. County comments request deferral until a Karst assessment is completed. The committee will also receive a presentation on the Grey Sauble Conservation Authority's 2022 budget. No other staff reports, correspondence, or new business are listed.

• Public hearing for Zoning By-law Amendment Z-09-21 (Robert) at 502493 Grey Road 1
• County comments request deferral pending Karst assessment
• Delegation: Tim Lanthier presenting Grey Sauble Conservation Authority 2022 budget
• Next meetings: Council Dec 1, 2021; Committee of the Whole Dec 8, 2021

The Committee of the Whole approved Zoning By-law Amendment Z-09-21 for Ronald and Brenda Robert, recognizing deemed lots 22 & 23 on Plan 742 as a single lot of record to allow a septic system installation. The public meeting for the application was held with no public comments. The committee also approved adding a closed session to discuss land acquisition and personal matters, and later provided direction to staff on those items.

• Approved agenda as amended to include a closed session for land acquisition and personal matters
• Approved recessing the regular meeting to hold a public meeting for Zoning By-law Amendment Z-09-21
• Approved Zoning By-law Amendment Z-09-21 for Ronald and Brenda Robert, creating one lot with approximately 62 m of frontage and 2824.30 m2 of area
• Approved moving into closed session to discuss land acquisition and personal matters
• Adjourned the meeting at 6:02 p.m.

Committee of Adjustment

The Committee is reviewing deferred severance applications for properties on Highway 6. These items include a request by John and Pat Johnston and a request by Bell Canada c/o Ron Nightingale.

• Severance Application B-06-21: 718129 Highway 6 (John and Pat Johnston)
• Severance Application B-08-21: 10171 Highway 6 (Bell Canada c/o Ron Nightingale)

The Committee of Adjustment approved two deferred severance applications, both carried unanimously. Application B-06-21 for John and Pat Johnston at 718129 Highway 6 was approved with six conditions including a reference plan, certificate of consent, fees, parkland cash-in-lieu, an easement undertaking, and a zoning by-law amendment. Application B-08-21 for Bell Canada c/o Ron Nightingale at 10171 Highway 6 was approved with four conditions including a reference plan, certificate of consent, fees, and easement reference.

• Approved severance B-06-21 for John and Pat Johnston at 718129 Highway 6 with 6 conditions (carried)
• Approved severance B-08-21 for Bell Canada c/o Ron Nightingale at 10171 Highway 6 with 4 conditions (carried)
• Approved agenda as presented (carried)
• Adopted minutes of October 19, 2021 meeting (carried)

Council Meeting

This is a regular Council meeting with mostly procedural items: adopting minutes from previous meetings and committee reports. Council will also consider recommendations from the Committee of the Whole, including two zoning by-law amendment applications, a report on 2022 water rates, and a report on garbage collection at the Hollows Development. The meeting includes a closed session for litigation, personnel, and land matters.

• Zoning application Z-10-21 (Eric and Blair Neerhof) for property at 89 Portland Street
• Zoning application Z-12-21 (Erin and Andreas Maechler) for property at 454 Balmy Beach Road
• Direct staff to prepare report on charge-per-usage water billing system
• Direct staff to prepare report on waste collection options at Cobble Beach Hollows Development
• Closed session for litigation, personnel, and land acquisition/disposition

Council adopted the minutes of the Committee of the Whole meeting, including recommendations COW2021-105 to COW2021-111. This included approving zoning by-law amendment applications for properties at 89 Portland Street and 454 Balmy Beach Road, directing staff to prepare reports on water billing and waste collection, and authorizing attendance at Remembrance Day celebrations. No other substantive decisions were made; the meeting also included a notice of motion for a whistle-blower policy and a closed session.

• Adopted Committee of Whole minutes with recommendations COW2021-105 to COW2021-111 (carried)
• Approved zoning application Z-10-21 for Eric and Blair Neerhof at 89 Portland Street (carried)
• Received zoning application Z-12-21 for Erin and Andreas Maechler at 454 Balmy Beach Road for information (carried)
• Directed staff to prepare report on charge per usage water billing system (carried)
• Directed staff to prepare report on waste collection options at Cobble Beach Hollows Development (carried)
• Authorized Council members to attend Remembrance Day celebrations with remuneration (carried)
• Moved into closed session to discuss litigation, personal matters, and land acquisition (carried)
• Adopted confirming by-law 2021-076 (carried)

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to handle routine business, including approving the agenda and minutes from the October 12, 2021 meeting. The main substantive item is a verbal update from the Interim CAO/Clerk on the Fire Chief recruitment process. No other staff reports, delegations, or correspondence are listed.

• Verbal update on Fire Chief recruitment process
• Approval of October 12, 2021 meeting minutes
• Next meeting scheduled for December 7, 2021 at 2:00 p.m.

The Inter Township Fire Department Joint Board of Management approved hosting a volunteer recognition dinner for ITFD members, funded from annual budget allocations. The Fire Chief recruitment process was put on hold pending the hiring of a permanent CAO. The board also approved the agenda and minutes from the previous meeting.

• Approved hosting a volunteer recognition dinner for ITFD members, funded from annual budget allocations
• Approved the agenda as presented
• Approved the minutes of the October 12, 2021 meeting

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about identifiable individuals. The only public action is approving the agenda and passing a confirming by-law for the meeting's proceedings. The next regular council meeting is scheduled for November 10, 2021.

• Closed session under Section 4.1 for personal matters about identifiable individuals
• By-law No. 2021-077 to confirm proceedings of Council on November 9, 2021
• Next regular meeting set for November 10, 2021 at 5:00 p.m.

The special council meeting was largely procedural. Council moved into closed session to discuss personal matters about identifiable individuals and provided direction to legal counsel. No substantive decisions were made in open session; the only formal action was passing the confirming by-law for the meeting's proceedings.

• Approved agenda as presented
• Moved into closed session to discuss personal matters (RES2021-202)
• Provided direction to legal counsel in closed session
• Passed By-law No. 2021-077 confirming proceedings (RES2021-203)

Climate Action Committee

The Climate Action Committee is reviewing the Official Plan and discussing various climate initiatives. Topics include a gas power phase-out, federal carbon offsets, and forest programs.

• Official Plan Review presentation by Senior Planner
• Discussion of Gas Power Phase-out
• Discussion of Federal Carbon Offsets Program
• Discussion of NRCAN Growing Canada’s Forests Program
• Proposed 2022 Committee Meeting Schedule

The Climate Action Committee approved its 2022 meeting schedule (third Thursday monthly at 10 a.m.) and discussed several climate initiatives. Members agreed to issue a press release after a consultant is onboarded and to provide quarterly updates to Council. Notices of motion were given for a tree cutting by-law and a gas power phase-out, to be presented at the next meeting.

• Approved 2022 meeting schedule (third Thursday monthly at 10 a.m.)
• Approved agenda as presented
• Approved minutes of October 13, 2021
• Decided press release to go out after consultant onboarding
• Agreed to provide quarterly updates to Council on Climate Action Plan
• Member Anderson to bring notice of motion for tree cutting by-law
• Member Schneider to bring notice of motion for gas power phase-out

Committee of the Whole

The Committee of the Whole approved a zoning amendment for a garage at 89 Portland Street, received a report on a zoning amendment for 454 Balmy Beach Road, directed staff to prepare a report on water usage billing, and assigned council members to Remembrance Day events. No substantive decisions were made on the Grey Sauble Conservation Authority budget or garbage collection at the Hollows Development, as these were only discussed.

• Approved zoning amendment Z-10-21 for Eric and Blair Neerhof at 89 Portland Street (moved by Deputy Mayor Carleton, seconded by Councillor Thompson)
• Received zoning amendment report Z-12-21 for Erin and Andreas Maechler at 454 Balmy Beach Road for information (moved by Councillor Barfoot, seconded by Councillor Sutherland)
• Directed staff to prepare a report on implementing a charge per usage water billing system (moved by Councillor Pringle, seconded by Councillor Thompson)
• Directed staff to prepare a report on waste collection options for the Cobble Beach Hollows Development (moved by Mayor Burley, seconded by Councillor Sutherland)
• Approved council members' attendance at Remembrance Day celebrations with remuneration per policy (moved by Councillor Thompson, seconded by Councillor Sutherland)

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about identifiable individuals, with the HR manager present. The only public action is passing a confirming by-law for the meeting's proceedings. The agenda is otherwise procedural.

• Closed session under Section 4.1: personal matters about identifiable individuals
• By-law No. 2021-075 to confirm proceedings of Council on October 29, 2021
• Next meetings: Committee of the Whole Nov 3, 2021 5:00 p.m.; Council Nov 10, 2021 5:00 p.m.

The special council meeting on October 29, 2021, was largely procedural. Council approved the agenda, moved into closed session to discuss personal matters about identifiable individuals, and provided direction to staff. No substantive decisions were made in open session; the only formal action was passing a by-law to confirm the proceedings.

• Agenda approved as presented
• Moved into closed session to discuss personal matters (RES2021-198)
• By-law No. 2021-075 to confirm proceedings passed (RES2021-199)
• Meeting adjourned at 11:53 p.m.

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed or pending acquisition or disposition of land. The only other business is approving the agenda, confirming the previous meeting's proceedings, and setting future meeting dates. The agenda is otherwise procedural.

• Closed session under 4.1: proposed or pending acquisition or disposition of land
• By-law 2021-074 to confirm proceedings of Council on October 25, 2021
• Next special council meeting: October 27, 2021, 8:00 a.m.
• Committee of the Whole: November 3, 2021, 5:00 p.m.

Council met in closed session to discuss three offers for a proposed or pending land acquisition or disposition, then provided direction to staff. No public decisions were made on the offers, and the only formal action was confirming the previous meeting's proceedings.

• Approved agenda as presented
• Moved into closed session to discuss land offers (RES2021-196)
• Provided direction to staff on land offers
• Passed By-law 2021-074 confirming October 25, 2021 proceedings (RES2021-197)

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about an identifiable individual, including municipal or local board employees. The only public business is approving the agenda, a confirming by-law, and scheduling the next meeting. No substantive public decisions or discussions are listed.

• Closed session under 4.1: personal matters about an identifiable individual, including municipal or local board employees
• By-law 2021-073 to confirm proceedings of Council on October 25, 2021
• Next special council meeting set for October 27, 2021 at 5:00 p.m.

Council Remuneration Committee

The Council Remuneration Committee is meeting to approve the previous meeting's minutes and to review a redlined update to the 2018 Council Remuneration Policy, reflecting proposed changes discussed on October 8, 2021. The meeting is open to electronic participation only, as Council Chambers remain closed to the public.

• Approval of October 8, 2021 meeting minutes
• Review of redlined Council Remuneration Policy (2018 update)

The Council Remuneration Committee met virtually and discussed changes to the Council Remuneration Policy, including increasing the Mayor's allowance to $200 per day and clarifying wording around committee representation. No formal decisions were made; the committee requested that a report be distributed to aid in creating their report, which will be presented at the December 1, 2021 Council meeting.

• Approved agenda as presented
• Approved minutes from October 8, 2021 meeting
• Discussed increasing Mayor's allowance to $200 per day (no formal vote)
• Requested distribution of former committee's report and updated policy for report creation

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to discuss the recruitment of the Township's Chief Administrative Officer (CAO), with representatives of Phelps Consulting and the HR Manager present. The rest of the agenda is procedural, including approval of the agenda, a confirming by-law, and scheduling the next meeting.

• Closed session to discuss personal matters about an identifiable individual — Township CAO Recruitment
• By-law 2021-072 to confirm proceedings of Council on October 21, 2021
• Next meeting: Committee of the Whole, November 3, 2021, 5:00 p.m.

The special council meeting was largely procedural. Council approved the agenda, entered closed session to discuss personal matters regarding the Township CAO recruitment, and resumed open session with no action taken. The confirming by-law for the meeting was passed, and the meeting adjourned.

• Approved agenda as presented
• Moved into closed session for CAO recruitment discussion (RES2021-094)
• Passed confirming by-law 2021-072
• Adjourned meeting at 7:01 p.m.

Council Meeting

Council approved several contracts including a $386,332.13 drainage project, winter sidewalk maintenance, and Centennial Park entrance reconstruction. It also supported a condominium exemption for the Hollow at Cobble Beach and awarded a development charges study to Watson & Associates. The Walker Quarry rezoning application was received for information only, pending County Transportation comments.

• Awarded RFT 2021-21 Church Sideroad Drainage Improvements to Seeley and Arnill Construction at $386,332.13 (carried)
• Awarded RFT 2021-26 Winter Sidewalk Maintenance to Brown Property Maintenance at $225/event (Shallow Lake) and $300/event (Cobble Beach) (carried)
• Awarded RFT 2021-27 Centennial Park Entrance Reconstruction to Seeley and Arnill Construction at $49,142.20 (carried)
• Awarded RFP 2021-18 Development Charges Background Study to Watson & Associates Economists Ltd. at $26,900 plus HST (approved)
• Sole sourced contract ditching to Gord Sloan Gradall Rentals at $172/hour for 1 year with 2 optional extensions (approved)
• Approved Salt Management Plan and forwarded to Environment Canada (approved)
• Approved contract service providers for facilities, tree removal, and street light repair (approved)
• Supported condominium exemption for the Hollow at Cobble Beach (carried)

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to consider a severance application from Bell Canada for property at 10171 Highway 6. The committee will also adopt minutes from the September 14, 2021 meeting. The agenda is otherwise routine, with no other new business.

• Severance Application B-08-21 for Bell Canada c/o Ron Nightingale at 10171 Highway 6
• Adoption of minutes from September 14, 2021 meeting

The Committee of Adjustment approved the agenda and adopted the September 14, 2021 minutes with a correction. A severance application (B-08-21) by Bell Canada for 10171 Highway 6 was received for information only, as the Ministry of Transportation did not provide comments by the deadline, so consistency with provincial policy could not be confirmed. No other substantive decisions were made.

• Approved agenda as presented (carried)
• Adopted September 14, 2021 minutes with amendment to record Councillor Sue Carleton as present (carried)
• Received application B-08-21 for Bell Canada for information (carried)

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed or pending acquisition or disposition of land. The only public action is a confirming by-law for the meeting's proceedings. The next regular council meeting is scheduled for October 20, 2021.

• Closed session under Section 4.1: proposed or pending acquisition or disposition of land
• By-law No. 2021-070 to confirm proceedings of Council on October 15, 2021
• Next regular meeting: October 20, 2021, 5:00 p.m.

The special meeting was largely procedural, with the only substantive action being a closed session to discuss proposed or pending land acquisitions or dispositions, including offers from Shipman's Corners Inc., Kiya Developments Ltd., and The Bluffs Corporation. No decisions were made in open session, and the meeting adjourned after confirming the by-law.

• Approved agenda as presented
• Moved into closed session to discuss land acquisition/disposition (RES2021-200)
• Passed By-law 2021-070 confirming proceedings (RES2021-201)
• Adjourned at 3:08 p.m.

Committee of the Whole

The Committee of the Whole will consider several staff reports, including awarding a $26,900 plus HST contract for a development charges background study, approving a salt management plan, and receiving a bridge inspection report. It will also consider sole-sourcing a ditching contract at $172 per hour and approving annual contracts for electrical, mechanical, and tree services. The meeting is open to the public via electronic participation only.

The Committee of the Whole approved several staff reports, including awarding a $26,900 contract for a Development Charges background study, waiving procurement to sole-source ditching services, approving a Salt Management Plan, and approving contract service providers for various maintenance. No public hearings or delegations were held, and no pecuniary interests were declared.

• Awarded RFP 2021-18 for Development Charges background study to Watson & Associates Economists Ltd. at $26,900 plus HST, funded from modernization reserve
• Waived procurement policy and sole-sourced contract ditching to Gord Sloan Gradall Rentals at $172.00/hour for 1 year with 2 optional 1-year extensions
• Approved the Proposed Salt Management Plan and will provide a copy to Environment Canada
• Received the 2021 Bridge Inspection Report as information only
• Approved contract service providers for Nov 1, 2021 to Oct 31, 2022: Fluker Electrical Mechanical Contractors Inc ($85-$90/hr), Beckett Tree Service ($105/hr), Ron Pringle Electrical Ltd. ($140/hr)

Climate Action Committee

The Climate Action Committee will meet to approve minutes, receive an operational update from the Director of Operations, and discuss internal workplan items including milestones, tenders, and proposals. The committee will also consider rescheduling its October 29, 2021 meeting due to a conflict and propose standing agenda items. The meeting is open to electronic participation only, as Council Chambers remain closed to the public.

• Operational update on Grey County Municipal Climate Change Action Community of Practice (Oct. 7, 2021 meeting)
• Update on AMO Risk Management Symposium: Powering Change Climate Resiliency (Oct. 5-6)
• Discussion of Corporate Climate Action Plan (2021) and Energy Audit (September 2022) under tenders and proposals
• Proposal to reschedule October 29, 2021 meeting due to conflict with CAO recruitment process
• Proposed standing items: progress updates, plan diversions, challenges, and upcoming work

The Climate Action Committee approved the agenda and previous minutes, and received updates on regional climate initiatives. They discussed refining the committee workplan, with a report on township land protection to come. The committee rescheduled its October 29 meeting to November 5, 2021, at 11:00 a.m. No substantive decisions were made beyond procedural approvals and scheduling.

• Approved agenda as presented
• Approved minutes of September 17, 2021 meeting
• Rescheduled October 29 meeting to November 5, 2021 at 11:00 a.m.
• Adjourned meeting at 11:26 p.m.

Police Services Board

The Georgian Bluffs Police Services Board is meeting to adopt minutes from August 10, 2021, and receive the Detachment Commander's report covering August 1 to September 31, 2021. The agenda is largely procedural, with no delegations, correspondence, or unfinished business listed. The board will also discuss a crime plotting tool link.

• Adoption of minutes from August 10, 2021 meeting
• Detachment Commander's report for August 1-September 31, 2021
• Discussion of crimeplot.com link for Saugeen Shores Police Service

The Georgian Bluffs Police Services Board approved the agenda, adopted the August 10, 2021 minutes, and received the OPP Detachment Commander's report for information. No other substantive decisions were made; the meeting was procedural and informational.

• Approved agenda as presented
• Adopted minutes of August 10, 2021 meeting
• Received Detachment Commander's report for information

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to approve the September minutes, receive the quarterly fire chief's report, and decide on awarding a roof repair tender that exceeds its budget. The board will also discuss fire chief recruitment.

• Award RFP 2021-20 roof repair to D.J Peat Roofing and Sheet Metal LTD. for $43,400.20 (excluding HST)
• Fund $13,400.20 over budget from ITFD reserve
• Receive quarterly fire chief's report (July-Sept 2021 incident summary)
• Approve September 7, 2021 meeting minutes
• Discuss fire chief recruitment

The Joint Board awarded the roof repair tender for the Inter-Township Fire Department Fire Hall to D.J. Peat Roofing and Sheet Metal LTD. at $43,400.20 (excluding HST), with the over-budget amount funded from reserves. The Board also directed staff to begin recruiting a Fire Chief and supported a resolution from the Town of Plympton-Wyoming regarding fire department support.

• Awarded RFP 2021-20 roof repair to D.J. Peat Roofing and Sheet Metal LTD. for $43,400.20 (excluding HST), funded from ITFD reserve for the $13,400.20 over budget (carried)
• Approved agenda as amended to add Plympton-Wyoming correspondence (carried)
• Approved minutes of September 7, 2021 (carried)
• Received Quarterly Fire Chief's Report for information (carried)
• Supported Town of Plympton-Wyoming correspondence re: resolution 2021-049 on fire department support (carried)
• Directed staff to commence Fire Chief recruitment and appointed Director of Finance/HR Manager of Georgian Bluffs and Clerk of Meaford to recruitment committee (carried)

Council Remuneration Committee

The Council Remuneration Committee is meeting to review a summary of council remuneration interview findings and consolidated comparator salary data. The committee will also approve the agenda and minutes from the previous meeting. No delegations, correspondence, or new business are listed.

• Review of Summary of Council Remuneration Interview Findings
• Review of 2021 Consolidated Comparator Council Salary Data
• Approval of September 24, 2021 meeting minutes

The Council Remuneration Committee met and discussed potential changes to the council remuneration policy, including annual salary adjustments, increased travel and meal allowances, and compensation for committee-authorized meetings. No formal decisions were made; the Clerk will present a redlined policy at the next meeting.

• Approved agenda as presented
• Approved September 24, 2021 minutes as amended
• Adjourned meeting at 11:30 a.m.

Council Meeting

Council will hold a public hearing on the proposed sale of the Wiarton Keppel International Airport, receive comments, and consider adopting evaluation criteria for the sale process. They will also vote on several by-laws, including one to approve the airport sale, and consider staff reports on job evaluations and a staff appreciation initiative. Several items from the September 15 Committee of the Whole meeting, such as road standards and vehicle attachments, are also on the agenda for ratification.

• Public hearing on sale of Wiarton Keppel International Airport (By-law 2021-066)
• By-law 2021-065 to adopt Municipal Road Construction Minimum Standards Policy
• Tender awards: $14,686 for backhoe attachments, $15,850 for pickup sweeper, $22,500 sole-source grader packer
• By-law 2021-067 to adopt new Building By-law
• Notices of motion to amend delegation procedures and change Committee of Adjustment to citizen appointees

Council approved the sale of the Wiarton Keppel International Airport, adopting the evaluation criteria and passing By-law 2021-066 to authorize the sale. The decision followed a public hearing where both support and opposition were voiced. Council also approved several other items, including a staff appreciation day, new road construction standards, and building by-law updates.

• Approved sale of Wiarton Keppel International Airport and adopted evaluation criteria (6-0)
• Passed By-law 2021-066 to approve airport land and facility sale
• Approved $250 donation to Festival of Northern Lights
• Approved staff appreciation day in lieu, closing offices Dec 24 and 31, 2021 (5-0)
• Approved road construction minimum standards policy (By-law 2021-065)
• Approved building by-law for construction, demolition, and permits (By-law 2021-067)
• Approved tenders for vehicle attachments totaling $53,036
• Deferred Committee of Adjustment model change for staff report

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to approve its agenda and then move into closed session to discuss personal matters about identifiable individuals. The meeting is largely procedural, with the only substantive item being the closed session. The next regular meeting is scheduled for October 12, 2021.

• Closed session to discuss personal matters about identifiable individuals (two items)
• Next regular meeting set for October 12, 2021 at 2:00 p.m.

Council Remuneration Committee

The Council Remuneration Committee is meeting to review updated 2021 council salary comparison data, which now includes annual budget information and links to 2020 remuneration reports. The committee will also review 2018 council remuneration survey responses and a committee appointments document. The agenda is largely procedural, with no delegations, staff reports, or closed session items.

• Review of 2021 Council Salary Comparison data, updated with annual budget info
• Review of 2018 Council Remuneration Survey Responses
• Review of 2020-134 Committee Appointments document
• Approval of minutes from September 2, 2021 meeting
• Approval of the agenda as presented

The Council Remuneration Committee selected Grey Highlands, Meaford, West Grey, and South Bruce Peninsula as comparators for its remuneration review. The committee also discussed common themes from council interviews, including attendance issues and committee assignments, and will receive a detailed comparator document and interview summary at its next meeting. No final decisions on remuneration were made.

• Selected Grey Highlands, Meaford, West Grey, and South Bruce Peninsula as remuneration comparators
• Approved agenda as amended
• Approved minutes from September 2, 2021 meeting
• Adjourned meeting at 11:05 a.m.

Climate Action Committee

The Georgian Bluffs Climate Action Committee meets to approve prior minutes, hear a delegation from Grey County's Manager of Climate Change Initiatives on the county climate action plan, and receive an operational update on an engagement and consultation strategy being developed with OpenNorth Advisory Services. The committee will also review its work plan. The meeting is held electronically as council chambers remain closed to the public.

• Delegation: Linda Swanston, Manager Climate Change Initiatives, on Grey County Climate Action Plan
• Operational update: Engagement and Consultation Strategy with OpenNorth Advisory Services
• Review of Committee Work Plan (August 20, 2021)
• Approval of August 24, 2021 minutes

The Climate Action Committee met virtually and heard a delegation from Grey County staff about the county's climate action plan, including engagement, targets, and next steps. No formal decisions were made; the committee approved the agenda and previous minutes, and discussed future items like electric vehicle charging stations and a potential delegation from a former climate coordinator.

• Approved agenda as amended (moved by Carleton, seconded by Zandvliet)
• Approved minutes of August 24, 2021 meeting (moved by Valleau, seconded by Carleton)
• Adjourned meeting at 11:44 a.m. (moved by Carleton, seconded by Zandvliet)

Committee of the Whole

The Committee of the Whole is meeting to discuss several items, including the Official Plan update, a new road construction standards policy, and the purchase of vehicle attachments. They will also hear a delegation about the Kemble and District Arena and receive a bylaw enforcement report. The meeting includes a closed session for potential litigation.

• Official Plan update public hearing and consultation plan
• Approval of Policy OPS-2021-01 for unassumed road construction minimum standards
• Finden Street road allowance to remain unopened due to lack of property owner support
• Tender awards: $14,686 for backhoe attachments, $15,850 for pickup sweeper, $22,500 sole-source grader packer
• Approval of new Building By-law, repealing previous by-laws

The Committee of the Whole approved several staff recommendations, including a new policy for unassumed road construction minimum standards, a decision to keep the Finden Street road allowance unopened due to insufficient property owner support, and the awarding of tenders for vehicle attachments. It also approved a new building by-law and received an update on the Official Plan review. All items will be presented for final enactment at the October 6, 2021 Council meeting.

• Approved Policy OPS-2021-01 (Assumption of Roadway Minimum Standards) and directed that a by-law be presented at the October 6, 2021 Council meeting.
• Directed staff to notify property owners that the Finden Street road allowance will remain unopened, as less than 60% of owners supported opening it.
• Awarded tenders for vehicle attachments: RFT 2021-16 to Battlefield Equipment ($14,686) and RFT 2021-17 to Strongco Ltd. ($15,850), and sole-sourced a grader packer from Neilson Custom Metal Works Inc. ($22,500).
• Approved the draft Building By-law and directed that a by-law to adopt it be presented at the October 6, 2021 Council meeting.
• Received the Official Plan Review presentation and directed that comments from the special meeting be considered in the review process.
• Received the mid-term report from James Special Services on by-law enforcement statistics.
• Moved into closed session to discuss litigation, but no actions were taken.

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment meets to consider two property applications. It will vote on a minor variance for Dan Burrows and decide whether to defer a severance application for John and Pat Johnston pending comments from the Ministry of Transportation. The meeting also includes routine items like appointing a secretary-treasurer and adopting previous minutes.

• Minor Variance Application A-05-21 for Dan Burrows, CON 2 NCD PT LOT 36 RP 16R3938 Part 2, recommended for approval
• Severance Application B-06-21 for John and Pat Johnston at 718129 Highway 6, recommended to defer until MTO comments received
• Appointment of Chloe Reaburn as Secretary-Treasurer
• Adoption of July 13, 2021 minutes

The Committee of Adjustment approved Minor Variance Application A-05-21 for Dan Burrows, allowing reduced side yard setbacks to 6 m in the Rural zone for a detached dwelling. The Committee deferred a decision on Severance Application B-06-21 for John and Pat Johnston pending further information, including MTO comments and a required zoning by-law amendment. The meeting also included the appointment of Chloe Reaburn as Secretary-Treasurer and adoption of the July 13, 2021 minutes.

• Appointed Chloe Reaburn as Secretary-Treasurer of the Committee, effective immediately
• Approved the agenda as presented
• Adopted the minutes of the July 13, 2021 Committee of Adjustment meeting
• Approved Minor Variance Application A-05-21 for Dan Burrows to reduce interior and exterior side yard setbacks to 6 m in the Rural zone
• Deferred decision on Severance Application B-06-21 for John and Pat Johnston pending further information
• Adjourned the meeting at 5:43 p.m.

Special Council Meeting

This is a special council meeting with a single substantive item: a closed session to discuss a proposed or pending acquisition or disposition of land. The rest of the agenda is procedural, including approving the agenda, a confirming by-law, and setting the next meeting date. Council chambers are closed to the public; participation is electronic by contacting the Clerk.

• Closed session to discuss proposed or pending acquisition or disposition of land
• By-law 2021-064 to confirm proceedings of September 13, 2021 council meeting
• Next meeting: Committee of the Whole, September 15, 2021 at 5:00 p.m.

Council declared the Wiarton Keppel International Airport and associated lands surplus to the township's needs and directed that they be advertised for sale. A by-law to authorize the sale will be presented at the October 6, 2021 meeting, and offers are due by October 14, 2021. The airport will continue to operate as a certified facility during the sale process. The decision was made after a closed session under the Municipal Act's land acquisition/disposition exemption.

• Declared Wiarton Keppel International Airport and associated lands surplus to township needs (carried)
• Directed that the airport and associated lands be advertised for sale (carried)
• Scheduled a by-law to authorize the sale for the October 6, 2021 council meeting (carried)
• Set October 14, 2021 as the deadline for offers to purchase the lands and facility (carried)
• Directed staff to circulate public notice of the sale in accordance with By-Law 93-2007 (carried)
• Confirmed that the airport will continue to operate as a certified airport throughout the sale process (carried)

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed or pending acquisition or disposition of land. The only public action is approving the agenda and a confirming by-law for the meeting's proceedings. The next regular meeting is scheduled for September 15, 2021.

• Closed session to discuss proposed or pending acquisition or disposition of land
• By-law 2021-063 to confirm proceedings of the special council meeting
• Meeting held at Council Chambers, 177964 Grey Road 18, Owen Sound

Council held a special meeting and moved into closed session to discuss a proposed or pending land acquisition or disposition. After closed session, the matter was deferred pending a special council meeting. No other substantive decisions were made; the agenda was approved and a confirming by-law was passed.

• Agenda approved as presented
• Moved into closed session to discuss land acquisition/disposition (RES2021-162)
• Land matter deferred pending special council meeting
• By-law 2021-063 confirming proceedings passed

Council Meeting

The Township of Georgian Bluffs Council is meeting to adopt minutes, receive committee reports, and consider several recommendations from the Committee of the Whole, including approving a GrantMatch agreement, a 2022 meeting calendar, and a policy on recording closed meetings. Council will also vote on By-law 2021-060 to assume Spencer (Colin) Drive, Colin (Alice) Drive, and Big Rock Road as public roadways, and consider a motion to recognize September 30th as the National Day for Truth and Reconciliation. The meeting includes a closed session for litigation and land acquisition matters.

• By-law 2021-060 to assume Spencer (Colin) Drive, Colin (Alice) Drive and Big Rock Road as public roadways
• Motion to recognize September 30, 2021 as National Day for Truth and Reconciliation
• Approval of GrantMatch agreement for government funding application services
• Approval of 2022 Council and Committee meetings calendar
• Policy COU-01-2021 on recording closed meetings approved

Council passed a motion to recognize September 30, 2021 as the National Day for Truth and Reconciliation, including lowering Township flags. Council also approved the 2022 meeting calendar, a GrantMatch agreement for grant applications, and by-laws to assume roads and appoint an Interim CAO. The closed session was deferred to a special meeting on September 9, 2021.

• Approved motion to recognize September 30 as National Day for Truth and Reconciliation and lower Township flags.
• Approved 2022 Council and Committee meetings calendar.
• Directed staff to execute GrantMatch agreement for grant application services.
• Passed By-law 2021-060 to assume Spencer (Colin) Drive, Colin (Alice) Drive, and Big Rock Road as municipal roadways.
• Passed By-law 2021-061 to appoint an Interim CAO, effective September 18, 2021.
• Approved policy COU-01-2021 on recording of closed meetings.
• Adopted minutes of previous meetings and Committee of the Whole recommendations.
• Deferred closed session discussion to September 9, 2021 special meeting.

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to approve the previous meeting's minutes, receive the Acting Fire Chief's quarterly report and Q2 financial update, and discuss a request from the Town of Plympton-Wyoming regarding support for fire departments. The meeting is open to electronic participation only, as council chambers are closed to the public.

• Approval of May 11, 2021 meeting minutes
• Quarterly Fire Report for April to June 2021
• Q2 Financial Update and approval list
• Town of Plympton-Wyoming request for fire department support

The Inter Township Fire Department Joint Board of Management approved its agenda and the amended May 11, 2021 minutes, and received the Acting Fire Chief's quarterly report and Q2 financial update for information. The board deferred a motion regarding support for Plympton-Wyoming fire departments to its October 12, 2021 meeting, pending review by fire officials. No other substantive decisions were made.

• Approved the agenda as presented
• Approved the May 11, 2021 meeting minutes as amended to note Councillor Cathy Moore Coburn's absence
• Received the Quarterly Fire Chief's Report for information
• Received the Q2 Financial Update and appendices for information
• Deferred item 11.1 (Town of Plympton-Wyoming support for fire departments) to the October 12, 2021 meeting
• Adjourned the meeting at 2:15 p.m.

Council Remuneration Committee

The Council Remuneration Committee is meeting to review the 2018 committee report, AMCTO compensation guidance, 2021 salary comparisons, and council member questionnaires. The agenda is largely informational, with no decisions listed beyond approving the agenda and prior minutes.

• Review of 2018 Council Remuneration Committee final report and presentation
• AMCTO Municipal Council Compensation report (March 2018)
• 2021 Council Salary Comparison document
• Council members questionnaire for interviews

The Council Remuneration Committee approved the agenda and previous minutes, received the 2018 remuneration report and AMCTO compensation information for information, and discussed salary comparison data. The committee requested the salary comparison spreadsheet be updated to include annual budget and remuneration totals, and scheduled council remuneration interviews for the third week of September, leaving scheduling details to the Clerk. No formal decisions were made on remuneration amounts.

• Approved agenda as presented
• Approved minutes of August 20, 2021 meeting
• Received 2018 Council Remuneration Committee Report and Presentation for information
• Received AMCTO Municipal Council Compensation information
• Requested salary comparison spreadsheet be updated with annual budget and remuneration totals
• Scheduled council remuneration interviews for third week of September

Special Council Meeting

This is a special council meeting with a closed session to discuss a proposed or pending acquisition or disposition of land. The only public action is approving the agenda and a confirming by-law. No other substantive business is listed.

• Closed session under Section 4.1: proposed or pending acquisition or disposition of land
• By-law 2021-059 to confirm proceedings of September 2, 2021 council meeting

The special meeting was largely procedural, with the only substantive action being a closed session under the Municipal Act's land acquisition exemption. Council provided direction to staff as a result, but no decisions were made in open session. The agenda and a confirming by-law were approved, and the meeting adjourned.

• Approved agenda as presented
• Moved into closed session to discuss land acquisition/disposition (RES2021-155)
• Provided direction to staff following closed session
• Passed By-law 2021-059 confirming proceedings (RES2021-156)

Committee of the Whole

The Committee of the Whole is meeting to consider several administrative policies and reports. Key items include approving a policy for recording closed meetings, amending the electronic participation policy, approving the 2022 meeting calendar, and authorizing a GrantMatch agreement for grant services. The committee will also receive annual inspection reports for the Pottawatomi and Shallow Lake water systems and may move into closed session to discuss litigation.

• Approve policy COU-01-2021 for recording closed meetings
• Amend electronic participation policy to remove attendance requirements
• Approve 2022 Council and Committee meeting calendar
• Direct staff to execute GrantMatch agreement for grant management services
• Receive 2021 annual inspection reports for Pottawatomi and Shallow Lake water systems

The Committee of the Whole approved a new policy for recording closed meetings, amended the electronic participation policy to remove attendance requirements, and approved the 2022 meeting calendar. They also directed staff to sign a GrantMatch agreement for grant application services and received annual water system inspection reports. No actions were taken in closed session.

• Approved policy COU-01-2021 on recording closed meetings (COW2021-086)
• Amended electronic participation policy to remove attendance requirements (COW2021-087)
• Approved 2022 Council and Committee meetings calendar (COW2021-088)
• Directed staff to execute GrantMatch agreement (COW2021-089)
• Received Pottawatomi Water System annual inspection report (COW2021-090)
• Received Shallow Lake Water System annual inspection report (COW2021-091)
• Moved into closed session for litigation discussion; no actions taken

Special Council Meeting

Council met in closed session to discuss two personal matters related to the Township CAO recruitment process. As a result, direction was provided to staff, including preparing a policy on remuneration for staff in acting/interim roles. No other substantive decisions were made; the meeting was procedural otherwise.

• Closed session held to discuss CAO recruitment (carried)
• Direction provided to staff on CAO recruitment matter 4.1
• Direction provided to staff on CAO recruitment matter 4.2, including preparing a policy on remuneration for acting/interim roles
• By-law 2021-058 confirming proceedings passed (carried)

Council Meeting

This Council meeting includes staff reports on awarding contracts for winter sand supply and a zero-turn lawnmower, as well as a report on the Line Fences Act. Council will also consider minutes from previous meetings, receive committee reports, and hold a public question period. The agenda includes a delegation from the Kemble and District Arena and correspondence from the Ministry of Municipal Affairs and Housing.

• Award RFT 2021-14 for winter sand supply to Walker Aggregates (HSC Ltd.) at $15.00 per tonne
• Award tender for one 2021 John Deere 997R zero-turn lawnmower to Huron Tractor at $23,000.00
• Report LEG2021-21 recommends enacting that the Line Fences Act not apply in the township, except Section 20
• Delegation from Keith Davidson regarding Kemble and District Arena
• Committee of the Whole recommendations include development charges background study RFP and Kemble Arena renovation consultant RFP

Council approved several operational items, including awarding a winter sand supply contract to Walker Aggregates at $15.00 per tonne and a zero-turn lawnmower purchase from Huron Tractor for $23,000. They also supported a motion to exempt the township from the Line Fences Act (except Section 20), with a by-law to be presented in September. A zoning by-law amendment for Thom Holdings Inc. was not approved, as it was deemed inconsistent with provincial and local policies. The meeting was largely procedural, with no public hearings or delegations.

• Awarded RFT 2021-14 for winter sand supply to Walker Aggregates at $15.00/tonne
• Awarded tender for one John Deere 997R zero-turn lawnmower to Huron Tractor at $23,000
• Supported exercising Section 98 of the Municipal Act to exempt township from Line Fences Act except Section 20
• Received report PL.2021.32 on Z-08-21 Thom Holdings Inc. without approval, citing inconsistency with policies
• Directed staff to issue RFP for Development Charges background study
• Directed staff to proceed with RFP for Kemble Arena renovation options
• Denied water billing relief for 597 Princess Street due to non-compliance with leak repair policy
• Adopted minutes of previous meetings and consent agenda

Climate Action Committee

The Climate Action Committee is meeting to approve its August 13 minutes and discuss its work plan, including an appendix. They will also consider the primary focus of the township's climate action plan and assess the township's position on adaptation and mitigation using maturity scales. The meeting is open to electronic participation only.

• Approval of August 13, 2021 meeting minutes
• Review of Climate Action Committee Work Plan (August 20, 2021) and appendix
• Discussion of Mature Trees vs. Sapling Teaching Tool with references
• Discussion of primary focus of Township Climate Action Plan, referencing IPCC report and Churchill's Climate Change Adaptation Strategy
• Assessing Township's position on adaptation and mitigation using FCM maturity scales

The Climate Action Committee met virtually and discussed the work plan, a tree teaching tool, and the primary focus of the Township's Climate Action Plan. No formal decisions were made; the committee deferred action items for future consideration and agreed to add an operational update as a standing agenda item.

• Approved agenda as amended (moved by Schneider, seconded by Valleau)
• Approved minutes of August 13, 2021 meeting (moved by Schneider, seconded by Anderson)
• Agreed to include operational update as standing item under Staff Reports
• Deferred action items for consideration with the work plan

Council Remuneration Committee

The Council Remuneration Committee is meeting to elect a chair, approve the agenda, and discuss two main items: the Council Remuneration Policy (including an amended version) and the committee's terms of reference and mandate. The meeting is open to electronic participation only, as council chambers are closed to the public.

• Election of Committee Chair
• Review of By-law 2018-086 - Council Remuneration Policy
• Review of Council Remuneration Policy - Amended
• Review of By-law 2021-053 - Council Remuneration Committee
• Review of Terms of Reference - 2022-2026 Council Remuneration Committee

The Council Remuneration Committee held its first meeting, appointing Ann Dumyn as Chair and Ann Schneider as Vice Chair. The agenda was approved, and the Clerk outlined amendments to the Council Remuneration policy, including a $500 cap for community member conference attendance and a $3,000 annual budget per member for seminars. The committee will meet again on September 2, 2021.

• Appointed Ann Dumyn as Chair and Ann Schneider as Vice Chair (approved)
• Approved agenda as presented
• Adjourned meeting

Special Council Meeting

This is a special council meeting with a closed session to discuss personal matters about identifiable individuals, including municipal or local board employees. The only public action is the approval of the agenda and a confirming by-law (2021-056) to ratify the meeting's proceedings. The meeting is largely procedural.

• Closed session under Section 4.1: personal matters about identifiable individuals, including municipal or local board employees
• Confirming By-law No. 2021-056 to confirm proceedings of Council on August 17, 2021

Council held a special meeting, went into closed session to discuss personal matters about identifiable individuals under the Municipal Act, specifically CAO recruitment processes, and provided direction to staff. No other substantive decisions were made; the agenda was approved and a confirming by-law was passed.

• Approved agenda as presented
• Moved into closed session to discuss CAO recruitment (RES2021-144)
• Provided direction to staff on CAO recruitment
• Passed By-law No. 2021-056 confirming proceedings (RES2021-145)
• Adjourned at 5:53 p.m.

Climate Action Committee

The Climate Action Committee is meeting to approve minutes from June and July, and to discuss its work plan and appendix. They will also consider a new Climate Action Coordinator role, including the Partners for Climate Protection (PCP) process and decision-making, as well as an internal two-year work plan and fiduciary duties. The meeting is open to electronic participation only.

• Discussion of Climate Action Coordinator role, including PCP milestone #1 (Inventory) and BARC adaptation process
• Review of Committee Work Plan (June 17, 2021) and its appendix
• Discussion of internal two-year work plan and fiduciary duties
• Approval of minutes from June 22 and July 9, 2021 meetings

The Climate Action Committee approved the agenda and minutes from previous meetings, and welcomed Trevor Donald as the new Climate Action Coordinator. The coordinator outlined the legislative basis for the role and presented a draft internal two-year work plan, with discussion on prioritizing mitigation, adaptation, and partnerships. No formal decisions were made on the work plan.

• Approved agenda as presented
• Approved minutes of June 22, 2021 meeting
• Approved minutes of July 9, 2021 meeting
• Adjourned meeting at 10:28 a.m.

Committee of the Whole

The Committee of the Whole directed staff to issue a request for proposal for a Development Charges background study, as required by the Development Charges Act, 1997. It also directed staff to proceed through the RFP process to hire a consultant for renovation options for the Kemble Arena. A zoning by-law amendment application for a recreation studio at 107 Jason Street was not approved, as it was not demonstrated to be consistent with provincial and local planning documents. A water billing relief request for 597 Princess Street was denied because the property owner had not complied with identifying and repairing the leak.

• Directed staff to issue RFP for Development Charges background study (carried)
• Directed staff to proceed with RFP to hire consultant for Kemble Arena renovation options (carried)
• Zoning amendment Z-08-21 for Thom Holdings Inc. at 107 Jason Street not approved (carried)
• Water billing relief request for 597 Princess Street denied (carried)
• Second quarter departmental status reports received for information (carried)
• Agenda amended to add closed session items and pull building by-law item (carried)

Police Services Board

The Police Services Board approved the agenda with an added discussion item, adopted the June 8, 2021 minutes, and received the Detachment Commander's report for information. A discussion on the James Special Services (JSS) by-law enforcement contract pilot project was held, with no decision made; Council will decide its continuation at the project's end.

• Agenda approved as amended (carried)
• Minutes of June 8, 2021 adopted (carried)
• Detachment Commander's report received for information (carried)
• Meeting adjourned at 1:50 p.m. (carried)

Inter Township Joint Board of Management

This agenda for the Inter Township Joint Board of Management is only procedural boilerplate, with no listed agenda items, reports, or decisions. The document contains only interface text from the eSCRIBE meeting software and no actual business to be discussed.

Special Council Meeting

This is a special council meeting that is largely procedural. The main substantive item is a motion to move into closed session to discuss personal matters about identifiable individuals. Council will also approve the agenda, pass a confirming by-law (2021-055), and set dates for upcoming meetings.

• Closed session to discuss personal matters about identifiable individuals
• Approval of agenda
• Passing of By-law 2021-055 to confirm council proceedings
• Next meetings: Committee of the Whole Aug 11, Council Aug 25

The Township of Georgian Bluffs held a special council meeting on August 5, 2021, where the only substantive action was a closed session discussion about personal matters related to the CAO recruitment process. After the closed session, council provided direction to staff, but no specific decisions were made public. The meeting also approved the agenda and a confirming by-law, and set future meeting dates.

• Approved agenda as presented
• Moved into closed session to discuss personal matters (CAO recruitment)
• Provided direction to staff following closed session
• Passed By-law 2021-055 confirming proceedings of the meeting

Council Meeting

Georgian Bluffs Council is meeting to adopt minutes, receive committee reports, and pass by-laws. Key decisions include finalizing a zoning amendment for the Rotary Club's Camp Presqu'ile, awarding a road reconstruction contract, and approving a water system financial plan. The agenda also includes several items carried forward from the Committee of the Whole meeting.

• Zoning By-law 2021-052 for Rotary Club Camp Presqu'ile at 339639 Presqu'ile Road
• Award RFT 2021-08 for Concession 7 reconstruction to Harold Sutherland Construction at $228,565.50
• Retain J.L. Richards & Associates for Official Plan update at $39,953 plus HST
• Approve Drinking Water System Financial Plan #083-301A and schedule public meeting for East Linton, Shallow Lake, Pottawatomi users
• Approve $1,306.65 water billing credit for 515 Princess Street

Council approved the award of the Concession 7 road reconstruction tender to Harold Sutherland Construction for $228,565.50, exceeding the budget by $3,565.50 to be funded from reserves. Council also passed a zoning by-law amendment for the Rotary Club of Owen Sound's Camp Presqu'ile property, designating it as a 'private club'. Additionally, Council approved the Drinking Water System Financial Plan, established a Council Remuneration Committee, and joined the Partners for Climate Protection program.

• Awarded Concession 7 road reconstruction tender to Harold Sutherland Construction for $228,565.50 (COW2021-076)
• Passed By-law 2021-052 to rezone 339639 Presqu'ile Road (Camp Presqu'ile) as 'private club' (RES2021-137)
• Approved Drinking Water System Financial Plan #083-301A (COW2021-074)
• Approved $1,306.65 water billing credit for 515 Princess Street (COW2021-075)
• Retained J.L. Richards & Associates for Official Plan update at $39,953 plus HST (COW2021-077)
• Established 2022-2026 Council Remuneration Committee via By-law 2021-053 (RES2021-141)
• Joined Partners for Climate Protection program, appointing CAO and Councillor Moore Coburn as contacts (RES2021-139)
• Deferred cannabis production policy creation pending provincial and court decisions (COW2021-078)

Committee of the Whole

The Committee of the Whole approved the tender for road reconstruction of Concession 7 between Grey Road 16 and Sideroad 3, awarding it to Harold Sutherland Construction at $228,565.50 (excluding HST), with the $3,565.50 over budget funded from road construction reserves. The committee also approved the Drinking Water System Financial Plan, a $1,306.65 water billing credit for 515 Princess Street, and the retention of J.L. Richards & Associates Limited for the Official Plan update at $39,953.00 plus HST. A zoning by-law amendment for the Rotary Club of Owen Sound at 339639 Presqu'ile Road was approved with wording designating the primary use as a 'private club'.

• Approved Concession 7 road reconstruction tender to Harold Sutherland Construction at $228,565.50 (excluding HST), with $3,565.50 over budget funded from reserves
• Approved Zoning By-law Amendment Z-07-19 for Rotary Club of Owen Sound at 339639 Presqu'ile Road, including 'private club' designation wording
• Approved Drinking Water System Financial Plan #083-301A and directed staff to schedule a public meeting with water system users
• Approved $1,306.65 water billing credit to 515 Princess Street per Policy ENV-008-16
• Approved retaining J.L. Richards & Associates Limited for Official Plan update at $39,953.00 plus HST
• Approved Land Acknowledgement Statement and Policy ADMIN-04-2021
• Approved establishment of 2022-2026 Council Remuneration Committee with draft terms of reference
• Deferred report LEG2021-21 on Line Fences Act to a future meeting

Special Council Meeting

This is a special council meeting with a closed session to discuss a position, plan, procedure, criteria, or instruction for negotiations involving the municipality and the Ontario Clean Water Agency (OCWA). The only other business is approving the agenda, a confirming by-law, and setting future meeting dates. The agenda is largely procedural, with the substantive item being the closed session.

• Closed session with CAO, Clerk, Director of Finance, Director of Operations, and OCWA representatives
• By-law 2021-050 to confirm proceedings of July 13, 2021
• Next meetings: Committee of the Whole July 14, 2021; Council July 21, 2021

Council met in closed session to discuss a matter under the Municipal Act's open meeting exemption K, related to negotiations. After resuming open session, the item was received for information and direction was provided to staff. No other substantive decisions were made; the agenda was approved, and a by-law confirming the meeting's proceedings was passed.

• Approved the agenda as presented.
• Moved into closed session to discuss a negotiation-related matter under exemption K of the Municipal Act.
• Received the closed-session item for information and provided direction to staff.
• Passed By-law 2021-050 to confirm the proceedings of the July 13, 2021 Council meeting.
• Adjourned the meeting at 7:55 p.m.

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will consider approving an amendment to the conditions of consent for application B03/21 by Ron Davy. The committee will also approve the agenda and minutes from the May 18, 2021 meeting. The meeting is being held electronically due to the Council Chambers being closed to the public.

• PL.2021.31 - Revision of Severance Conditions - Davy
• Request to amend conditions of consent for application B03/21 by Ron Davy
• Recommendation to deem the amendment a minor change, waiving notice under Section 53(26) of the Planning Act
• Approval of minutes from May 18, 2021 meeting

The Committee of Adjustment approved an amendment to the conditions of consent decision for application B03/21 by Ron Davy. It determined the change is minor and does not alter the decision's effect, so no public notice is required under Section 53(26) of the Planning Act. The meeting was routine, with no other substantive business.

• Approved the agenda as presented
• Approved the minutes from the May 18, 2021 meeting
• Approved the amendment to severance conditions for application B03/21 by Ron Davy
• Deemed the amendment a minor change, waiving notice per Section 53(26) of the Planning Act
• Adjourned the meeting at 5:10 p.m.

Climate Action Committee

The Climate Action Committee approved its agenda and moved into a closed session to discuss personal matters about identifiable individuals under the Municipal Act. No declarations of pecuniary interest were made. The meeting adjourned at 11:07 a.m., with the next regular meeting scheduled for August 24, 2021, at 1:00 p.m.

• Approved the agenda as presented.
• Approved moving into closed session to discuss personal matters about identifiable individuals.
• Approved adjournment of the meeting at 11:07 a.m.

Inter Township Joint Board of Management

This agenda for the Inter Township Joint Board of Management is only procedural boilerplate. It contains no listed agenda items, decisions, or discussion topics.

BioGRID Joint Board of Management

The BioGRID Joint Board of Management, serving Georgian Bluffs and Chatsworth, will consider approving the 2020 financial statements, receive a decommissioning and recommissioning plan for the BioGRID system, and authorize two emergency equipment purchases. The board will also approve minutes from the March 12, 2021 meeting.

• Approve 2020 Financial Statements for the Biodigester Joint Board of Management
• Receive BioGRID System Decommissioning and Recommissioning Plan and refer to both councils
• Authorize emergency purchase of replacement netting for the digester at $4,447.00 USD plus shipping and HST
• Authorize emergency purchase of replacement heat exchanger for the genset at $7,217.10 plus shipping and HST

The BioGRID Joint Board of Management approved the 2020 financial statements and received the decommissioning and recommissioning memos for information, referring them to both councils. The board also authorized two emergency purchases: replacement netting for the digester at $4,447.00 USD plus shipping and HST, and a replacement heat exchanger for the genset at $7,217.10 plus shipping and HST. The meeting was adjourned at 12:00 p.m.

• Approved the agenda as presented.
• Approved the minutes of the March 12, 2021 meeting.
• Approved the 2020 Financial Statements as presented.
• Received the BioGRID System Decommissioning and Recommissioning Memo and Valuation Memo for information, and referred them to both respective Councils.
• Authorized the emergency purchase of replacement netting for the digester at a total cost of $4,447.00 USD plus shipping and HST.
• Authorized the emergency purchase of a replacement heat exchanger for the genset at a total cost of $7,217.10 plus shipping and HST.
• Adjourned the meeting at 12:00 p.m.

Special Council Meeting

This is a special council meeting where the main item is receiving a feasibility study for the Wiarton Keppel International Airport from Trent Gervais of Loomex Group. Council will decide whether to refer the study to staff for a report on next steps. The meeting also includes a public question period and a confirming by-law.

• Wiarton Keppel International Airport Feasibility Study presentation and discussion
• Referral of feasibility study to staff for report on next steps
• Public question period
• By-law 2021-048 to confirm proceedings of the special council meeting

Council received the Wiarton Keppel International Airport Feasibility Study for information and referred it to staff to develop a report on next steps and implementation of recommendations, in a 4-2 recorded vote. Council also appointed James Special Services Security Firm and their designated officers as Municipal Enforcement Officers via By-law 2021-048. The meeting was procedural otherwise, with no other substantive decisions.

• Received Wiarton Keppel International Airport Feasibility Study and referred to staff for next steps report (4-2)
• Appointed James Special Services Security Firm and officers as Municipal Enforcement Officers (carried)
• Added By-law 2021-048 to agenda by waiving special meeting rule (carried)
• Passed confirming by-law 2021-049 (carried)

Climate Action Committee

The Georgian Bluffs Climate Action Committee is meeting to approve its agenda and prior minutes, review its work plan, and discuss new business including a potential Ontario Community Environment Fund application for shoreline erosion work at Presquile Road. The meeting is open to electronic participation only; the council chambers remain closed to the public.

• Review and approval of May 21, 2021 meeting minutes
• Discussion of Climate Action Committee work plan (June 17, 2021 version) and appendix
• Ontario Community Environment Fund - Presquile Road shoreline erosion work
• Discussion on tax break options for land use protection and reforestation
• Discussion on Climate Action Coordinator position selection process

The Climate Action Committee approved its agenda and the minutes from May 21, 2021. It deferred agenda item 9.3, which concerned mature trees vs. saplings information, to a future meeting. The committee also scheduled a special meeting for July 9, 2021, to discuss the preferred Climate Action Coordinator candidate.

• Approved the agenda as presented
• Approved the minutes of the May 21, 2021 meeting
• Deferred agenda item 9.3 (Mature Trees vs. Saplings Information)
• Scheduled a special meeting for July 9, 2021, to discuss the preferred Climate Action Coordinator candidate

Council Meeting

Georgian Bluffs Council is meeting June 16, 2021 to decide on several operational items, including a pilot project to outsource by-law enforcement, approval of a water access point at Sutacriti Heights, and drainage improvements on Church Sideroad East. The agenda also includes delegations on conservation authority amendments and a speed reduction request, plus adoption of prior committee recommendations and a community safety by-law.

• Approve outsourcing by-law enforcement to James Special Services Security Firm, pilot July-Oct 2021, funded from working capital reserve
• Approve $40,000 for Church Sideroad East drainage improvements and culvert replacements, funded from General Roads Reserves
• Approve $10,000 for Sutacriti Heights water access improvements, funded from General Roads Reserves
• Approve By-law 2021-046 for Community Safety and Well-Being planning agreement with Grey and Bruce counties
• Approve OPP paid duty 10-hour shift model for summer 2021, funded from COVID-19 relief fund

Council approved a pilot project to outsource by-law enforcement to James Special Services Security Firm for 12 hours per day on Fridays, weekends, and holidays from July through October 2021, funded from the working capital reserve. The motion passed 4 to 3, with Mayor Burley and Deputy Mayor Carleton voting in favor, and Councillors Barfoot, Sutherland, and Thompson voting against. A motion to defer the report was lost. Council also approved maintaining the Sutacriti Heights water access point with improvements up to $10,000, and appointed two councillors to a library board negotiation committee.

• Approved by-law enforcement outsourcing pilot to James Special Services Security Firm (4-3)
• Approved $10,000 for Sutacriti Heights water access improvements (6-1)
• Appointed Councillors Thompson and Pringle to library board negotiation committee
• Adopted minutes of June 2, 2021
• Approved agenda as amended
• Adopted Committee of the Whole recommendations COW2021-056 to COW2021-065
• Passed By-law 2021-046 for Community Safety and Well-Being agreement
• Passed confirming by-law 2021-047

Committee of Adjustment

This agenda for the Georgian Bluffs Committee of Adjustment meeting on June 15, 2021, contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of agenda content.

Committee of the Whole

The Committee of the Whole is reviewing staff reports on building conditions, drainage improvements, a vacant landfill building, and several policy updates. Key decisions include authorizing a $40,000 single-source contract for Church Sideroad drainage work and approving a new grant and donation policy. The committee will also discuss OPP paid duty funding and electronic meeting rules.

• OPS2021-27: Authorize GM BluePlan for Church Sideroad East drainage improvements, $40,000 from General Roads Reserves
• FIN2021-16: Approve Township Grant and Donation Policy FIN-01-2021
• LEG2021-17: Approve 10-hour OPP paid duty shift model, funded from COVID-19 relief fund
• LEG2021-19: Amend Electronic Participation Policy to allow show-of-hands votes in electronic meetings during emergencies
• HR2021-03: Repeal Christmas Party Policy By-Law #31-2009, approve new Employee Recognition Policy

The Committee of the Whole approved engaging GM BluePlan Engineering Limited on a single-source basis to design, tender, and manage construction of Church Sideroad East ditch improvements and culvert replacements, with an upset budget of $40,000 from General Roads Reserves. It also approved funding a 10-hour OPP paid duty shift model for summer 2021 from the COVID-19 relief fund, and re-appointed the Clerk to the Community Safety and Well-Being Advisory Committee. The Township Grant and Donation Policy was deferred pending public consultation, and a report on building condition assessments was received for information.

• Approved engaging GM BluePlan Engineering Limited for Church Sideroad East drainage improvements and culvert replacements at an upset budget of $40,000 from General Roads Reserves.
• Approved funding the 10-hour OPP paid duty shift model for summer 2021 from the COVID-19 relief fund.
• Re-appointed Clerk Brittany Drury as the Township's representative on the Community Safety and Well-Being Advisory Committee.
• Deferred approval of the Township Grant and Donation Policy pending public consultation and further staff reports.
• Approved amending the Electronic Participation Policy to permit voting by show of hands during emergency electronic meetings.
• Repealed By-Law #31-2009 (Christmas Party Policy) and approved the Employee Recognition Policy HR2018-04.
• Received for information the 2020 Building Condition Assessments report, which will inform 10-year capital budgeting.
• Received for information the memo report on the Sydenham Conservation Foundation Shallow Lake Property follow-up.

Inter Township Joint Board of Management

This agenda for the Inter Township Joint Board of Management contains only procedural boilerplate and no substantive items for decision or discussion.

Police Services Board

The Georgian Bluffs Police Services Board is meeting to consider routine items including adopting previous minutes and receiving the Detachment Commander's report for April-May 2021. The main decision is whether to approve funding for a 10-hour shift model for OPP paid duty this summer, using COVID-19 relief funds, and to recommend council ratify it. The board will also review a resident's letter about speed and noise on Grey Road 17B.

• Approve OPP paid duty 10-hour shift model for summer 2021, funded from COVID-19 relief fund
• Recommend council ratify the 10-hour shift model
• Receive Detachment Commander's report for April 1 to May 31, 2021
• Correspondence from Susanne Whittaker re: speed and noise on Grey Road 17B
• Adopt minutes of May 25, 2021 meeting

Council Meeting

Georgian Bluffs Council is meeting to decide on several operational items, including awarding multiple road and equipment tenders totaling over $1.3 million, approving a new joint police services board structure, and passing the 2021 tax rate by-law. They will also consider a fire services agreement with South Bruce Peninsula, zoning by-law amendments, and a resolution supporting postal banking and expanded Canada Post services.

• Award tenders: $41,999 pickup, $293,390 plow truck, $399,473.80 surface treatment, $554,737.34 pulverization, $34,077 tennis court resurfacing
• Support Option 1 for joint police services board with 7 municipalities and Saugeen First Nation
• Pass By-law 2021-037 to establish 2021 tax rates
• Approve fire services agreement with Town of South Bruce Peninsula (By-law 2021-044)
• Pass zoning by-law amendments for Wagner (341065 Concession 14) and Davy (242161 Concession 3)

Council approved six budgeted tenders totaling over $1.3 million, including a new plow truck, a pickup truck, granular material, tennis court resurfacing, surface treatment, and pulverization work. Council also supported a joint police services board proposal (Option 1) and passed the 2021 tax rate by-law. A motion supporting the Canadian Union of Postal Workers' 'Delivering Community Power' campaign was defeated 1-6.

• Approved six tenders totaling over $1.3M, including a $293,390 plow truck and $554,737 pulverization contract
• Supported Option 1 for a joint police services board with 7 municipalities and Saugeen First Nation
• Passed 2021 tax rate by-law (By-law 2021-037)
• Approved $58,700 transfer to building sustainability reserve and $930,218 to road construction reserve
• Approved 2020 financial statements as presented by BDO
• Approved tree replanting plan at Boulter Estates shore road allowance
• Passed zoning by-law amendments for properties on Concession 14 and Concession 3
• Defeated motion supporting Canadian Union of Postal Workers campaign (1-6)

Police Services Board

The Georgian Bluffs Police Services Board is meeting to consider a report on the Community Safety and Policing Act, 2019, and to decide whether to support a joint collaborative board for the Grey Bruce detachment. The board will also adopt minutes from its April 13, 2021 meeting. No delegations, correspondence, or other business are listed.

• Report LEG2021-15 on Community Safety and Policing Act, 2019, Grey Bruce Detachment Joint Proposal
• Recommendation to support Option 1: joint collaborative board with Georgian Bluffs, Chatsworth, Meaford, Grey Highlands, Southgate, South Bruce Peninsula, Northern Bruce Peninsula, and Saugeen First Nation
• Each participating municipality and First Nation to appoint one elected official; provincial and community appointees to form 40% of membership, 20% respectively
• Report to be referred to June 2, 2021 Council meeting
• Adoption of April 13, 2021 meeting minutes

The Police Services Board received report LEG2021-15 and voted to support Option 1, a joint collaborative board for the Grey Bruce Detachment under the Community Safety and Policing Act, 2019. The board also approved the agenda and adopted the April 13, 2021 minutes. No other substantive decisions were made.

• Supported Option 1 for a joint collaborative police services board (carried)
• Approved agenda as presented (carried)
• Adopted minutes of April 13, 2021 meeting (carried)

Climate Action Committee

The Climate Action Committee is meeting to approve the Request for Proposals (RFP 2021-02) for developing a Climate Action Plan for the Township, which would then be referred to Council for final approval. The agenda also includes approving minutes from the May 7, 2021 meeting and reviewing the committee's work plan. No delegations, correspondence, or staff reports are listed.

• RFP 2021-02 for Climate Action Plan development
• Approval of May 7, 2021 meeting minutes
• Review of Committee Work Plan (May 16, 2021 version)
• Verbal update from Township CAO

The Climate Action Committee deferred approval of draft RFP2021-02 for a Climate Action Plan to allow for further collaboration with municipalities in Grey Bruce. The committee also discussed the Climate Action Coordinator position, audit processes, webpage content, and tree replacement, but no other formal decisions were made.

• Deferred approval of draft RFP2021-02 for Climate Action Plan (approved)
• Approved agenda with added discussion items
• Approved minutes of May 7, 2021 meeting

Council Meeting

This agenda for the Georgian Bluffs Council meeting of May 19, 2021, contains no substantive items—only technical placeholders and embedded content labels from the eSCRIBE software. There are no decisions, discussions, or listed agenda items to report.

Committee of the Whole

The Committee of the Whole is meeting to review and potentially approve the 2020 financial statements and surplus transfers, receive first quarter departmental reports, and discuss a tree removal and replanting plan at Boulter Estates. The meeting is open to the public electronically, as Council Chambers remain closed.

• Transfer of $58,700 building department surplus to building sustainability reserve
• Transfer of $930,218 remaining 2020 surplus to Road Construction reserve
• Approval of 2020 draft financial statements as presented by BDO
• First quarter status reports from HR, Clerk's, Airport, Planning, Building, and Finance departments
• Tree removal and replanting on shore road allowance at Boulter Estates

The Committee of the Whole approved the 2020 financial statements and transferred the building department surplus of $58,700 to the building sustainability reserve and the remaining surplus of $930,218 to the Road Construction reserve. They also received the first quarter departmental status reports and directed staff to work with the developer on a tree replanting plan at Boulter Estates. All decisions were approved unanimously.

• Approved 2020 financial statements and surplus transfers (7-0)
• Received first quarter departmental status reports (7-0)
• Approved remediation and tree replanting plan at Boulter Estates (6-0)

Committee of Adjustment

The Committee of Adjustment is meeting to consider a consent (severance) application by Ron and Patricia Davy for lands at Concession 4, Pt Lot 14, Keppel, with a civic address of 242161 Concession 3. Staff recommend approval, subject to conditions including a reference plan, merging the severed lands with abutting property, paying certification fees, and having a zoning by-law amendment in force. The meeting also includes adoption of the April 20, 2021 minutes and is open to electronic participation by contacting the Clerk.

• Severance application B-03-21 for Ron & Patricia Davy (242161 Concession 3)
• Recommended approval with conditions: reference plan, lot addition only, merge with abutting lands (CON 4 PT LOT 15 CONCESSION 3)
• Applicant must pay consent certification fee
• Zoning by-law amendment must be in force
• Adoption of April 20, 2021 minutes

The Committee of Adjustment approved a severance application (B-03/21) for Ron & Patricia Davy, subject to conditions including a reference plan, lot merger with abutting lands, and zoning by-law amendment. The approval is conditional on no concerns raised at the public hearing. The meeting was brief and procedural, with no other substantive decisions.

• Approved severance application B-03/21 for Ron & Patricia Davy (carried)
• Adopted minutes of April 20, 2021 meeting (carried)
• Approved agenda as presented (carried)

Council Meeting

Council approved the 2021 operating and capital budget by a 3-2 vote, despite concerns about airport funding. They also approved an organizational review with pay grid changes, two zoning by-law amendments, and opted out of the Vacant Unit Rebate Program. A motion supporting a national 988 crisis hotline was carried 4-1.

• Adopted 2021 operating and capital budgets (3-2)
• Approved organizational review recommendations, including pay grid changes (4-1)
• Approved zoning amendment Z-05-21 for Ron Davy (5-0)
• Approved zoning amendment Z-04-21 for Cody Wagner (5-0)
• Passed By-law 2021-035 to opt out of Vacant Unit Rebate Program (5-0)
• Passed By-law 2021-038 to amend Procedure By-law (5-0)
• Endorsed 988 crisis line initiative (4-1)
• Deferred notice of motion on Canadian Postal Workers to June 2

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to approve the April 13, 2021 minutes, receive the 2020 financial statements from BDO, and review the Q1 2021 financial update. The board will also hold a closed session to discuss personal matters about an identifiable individual, including municipal or local board employees.

• Approval of 2020 financial statements presented by BDO (Traci Smith and Robyn Strangway-Calder)
• Receipt of Q1 Financial Update and Voucher 1-2021
• Closed session to discuss personal matters about an identifiable individual, including municipal or local board employees
• Approval of April 13, 2021 meeting minutes

The Inter Township Joint Board of Management approved the 2019 financial statements as presented by BDO, and received the Q1 Financial Update for information. The board also moved into closed session to discuss personal matters about an identifiable individual, with the item received for information. Minutes from the April 13, 2021 meeting were approved as amended to note Deputy Mayor Carleton's absence.

• Approved agenda as amended to move closed session earlier (carried)
• Moved into closed session to discuss personal matters about an identifiable individual (carried)
• Approved minutes of April 13, 2021 as amended to remove Deputy Mayor Carleton from attendance (carried)
• Approved 2019 financial statements as presented by BDO (carried)
• Received Q1 Financial Update and appendices for information (carried)
• Adjourned at 2:58 p.m. (carried)

Climate Action Committee

The Climate Action Committee is meeting to approve the agenda and minutes from April 9, 2021, and to review its work plan and appendix. The committee will also discuss low-cost climate actions, input on the Kemble Community Centre grant, and criteria for a climate action consultant. No presentations, delegations, or staff reports are scheduled.

• Review of Climate Action Committee work plan (May 3, 2021) and appendix
• Discussion on climate actions that cost nothing, citing West Grey as inspiration
• Discussion on contributing to Kemble Community Centre grant/initiative
• Discussion on what to look for in a climate action consultant
• Approval of April 9, 2021 meeting minutes

The Climate Action Committee approved its updated work plan, adding completion dates and making it available to share with municipal partners. Members discussed no-cost climate actions, including a website portal, compost bin program, and eliminating single-use plastics, plus green upgrades for the Kemble Arena retrofit. No formal decisions were made on these items.

• Approved agenda as amended (moved by Schneider, seconded by Valleau)
• Approved April 9, 2021 minutes with amendment noting Senior Planner attendance (CAC2021-09)
• Approved updated work plan with completion dates, to be shared with municipal partners
• Adjourned at 11:27 p.m. (moved by Zandvliet, seconded by Schneider)

Council Meeting

The Committee of the Whole is meeting to discuss the 2021 operating and capital budget, a public hearing on the Sutacriti Heights Water Access Point, and several staff reports. The committee will also consider eliminating the Vacant Unit Rebate program and approving a water and wastewater master plan contract.

• Public hearing on Sutacriti Heights Water Access Point closure to motorized vehicles
• Approval of amendments to 2021 operating and capital budget
• Elimination of Vacant Unit Rebate program
• Retention of GSS Engineering Consultants Ltd. at $167,800.00 for Comprehensive Water and Wastewater Master Plan
• Delegation on safety of Grey Road 17B

The Committee of the Whole approved amendments to the 2021 operating and capital budget, including replacing the Centennial Park driveway and flagpoles, and eliminating the Vacancy Rebate Program. It also approved retaining GSS Engineering Consultants Ltd. for $167,800 to prepare a Comprehensive Water and Wastewater Master Plan. A public hearing on the Sutacriti Heights water access point was held, with a staff report to come on June 9. The committee also referred a request to reduce the speed limit on Grey Road 17B to the County of Grey.

• Approved 2021 budget amendments (7-0)
• Approved elimination of Vacant Unit Rebate program (6-1)
• Approved Routine Disclosure Policy ADMIN-03-2021 (7-0)
• Approved amendments to Procedure By-law 2019-125 (7-0)
• Retained GSS Engineering for water/wastewater master plan, $167,800 (7-0)
• Referred speed reduction request for Grey Road 17B to County of Grey
• Appointed Deputy Mayor Carleton to attend Municipal Code of Conduct seminar
• Moved into closed session to discuss organizational structure and pay grids

Council Meeting

Georgian Bluffs Council is meeting to consider a range of items, including several lease renewals, a swimming pool fence by-law, a speed limit reduction, and technology upgrades. They will also hear a presentation on organization and compensation, and consider supporting universal paid sick days and communication boards for parks.

• Lease renewals for office space 203, GBTel Inc., and Fired Up at Grilled in Action at Wiarton Keppel International Airport
• By-law 2021-031 requiring fences around private swimming pools
• By-law 2021-032 reducing speed limit on Dawson Road to 50 km/h
• Approval of Fire Safety Grant for iPads for Inter Township Fire Department
• Support for universal paid sick days and communication boards at parks

Council approved several lease renewals, including for office space at the Wiarton Keppel International Airport, GBTel Inc., and Fired Up at Grilled in Action restaurant. They also passed by-laws for a swimming pool fence requirement, a speed limit reduction on Dawson Road, and refreshment vehicle fee amendments. Council supported a motion for universal paid sick days and installation of communication boards by Families for Autism Grey Bruce.

• Approved lease renewals for airport office space, GBTel Inc., and Fired Up restaurant (7-0)
• Passed by-law requiring fences around private swimming pools (7-0)
• Reduced speed limit on Dawson Road to 50 km/h (7-0)
• Approved refreshment vehicle fee amendments and policy (7-0)
• Supported universal paid sick days motion (7-0)
• Supported Families for Autism Grey Bruce communication boards (6-0)
• Approved Fire Safety Grant for iPads for fire department training (7-0)
• Approved Police Services Board conference attendance costs (7-0)

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to consider two minor variance applications that would allow larger accessory structures than the zoning by-law permits. The committee will also approve the agenda and minutes from the March 16, 2021 meeting. The meeting is being held electronically as Council Chambers are closed to the public.

• Minor Variance A-02-21 for Shardell Lamka at 107 Gordon Owen Drive: increase total lot coverage from 5% to 5.5% and accessory structure coverage from 1% to 3% for a detached 18.29m x 12.19m garage
• Minor Variance A-03-21 for Adam Waymouth at 319064 Grey Road 1: increase accessory structure lot coverage from 1% to 4.7% for a detached 18.29m x 12.19m storage building with a 3.6m x 12.2m lean-to
• Approval of minutes from March 16, 2021 Committee of Adjustment meeting

Committee of the Whole

The Committee of the Whole is reviewing staff reports and making recommendations on several operational items, including tax penalty relief, a speed limit reduction on Dawson Road, and three airport lease renewals. The agenda also includes receiving the 2020 landfill monitoring report, a new swimming pool fence by-law, a refreshment vehicle policy, technology upgrades, and a staff code of conduct. No public hearings, presentations, or delegations are scheduled.

• One-time reversal of tax penalties applied March 2, 2021 to accounts not in arrears before February 24, 2021 installment
• Speed limit reduction on Dawson Road from 80 km/h to 50 km/h (from Sarawak Keppel Townline to dead end)
• Lease renewals at Wiarton Keppel International Airport: office space 203 (Wanda Kerr), GBTel Inc., and restaurant (Fired Up at Grilled in Action)
• New Swimming Pool Fence By-law repealing previous by-laws
• Approval of refreshment vehicle use policy and technology upgrades (VoIP phone system, AccessE11 software) funded by Modernization Grant

The Committee of the Whole approved several items, including lease renewals for airport tenants, a one-time tax penalty relief, a new swimming pool fence by-law, a speed limit reduction on Dawson Road, a refreshment vehicle policy, technology upgrades, and a staff code of conduct. All decisions were approved unanimously (7-0).

• Approved lease renewal for office space 203 at Wiarton Keppel International Airport (7-0)
• Approved lease renewal for GBTel Inc. at the airport (7-0)
• Approved lease renewal for Fired Up at Grilled in Action restaurant at the airport (7-0)
• Approved reversing tax penalties applied on March 2, 2021 to accounts not in arrears before Feb 24 (7-0)
• Approved new Swimming Pool Fence By-law, repealing previous by-laws (7-0)
• Approved speed limit reduction on Dawson Road from 80 km/h to 50 km/h (7-0)
• Approved Policy ADMIN-02-2021 for refreshment vehicle use on Township property (7-0)
• Approved technology upgrades: VoIP phone system and Access E11 software, funded by Modernization Grant (7-0)

Police Services Board

The Georgian Bluffs Police Services Board is meeting to approve minutes, receive the Detachment Commander's report for February–March 2021, and discuss a report on the Community Safety and Policing Act, 2019. The board will also consider recommending that Council fund up to $500 per member for conference attendance.

• Approval of February 9, 2021 minutes
• Detachment Commander's report for Feb 1–Mar 31, 2021
• Report LEG2021-10 on Community Safety and Policing Act, 2019
• Recommendation to fund 2021 Police Services Conference attendance at $500 per member

The Police Services Board received the OPP commander's report and a report on the Community Safety and Policing Act, referring the latter to Council. The board also recommended that Council cover conference registration costs of $452 per member for the 2021 Police Services Conference.

• Approved agenda as presented
• Approved minutes of February 9, 2021 meeting
• Received Detachment Commander's report for Feb-Mar 2021
• Received LEG2021-10 and referred to Council for recommendation
• Recommended Council fund 2021 conference registration at $452 per member

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to approve its agenda and prior minutes, receive a first-quarter statistical report, and review correspondence about a Fire Safety Grant Program. The meeting is largely procedural, with no presentations, delegations, or new business listed. Public participation is by email only as council chambers are closed.

• Approval of February 9, 2021 meeting minutes
• Correspondence: Office of the Fire Marshal and Emergency Management Fire Safety Grant Program letter of intent
• Staff report ITFD2021-01: First Quarter Statistical Report
• Next meeting scheduled for May 11, 2021 at 2:00 p.m.

The Inter Township Fire Department Joint Board of Management approved the February 9, 2021 minutes and accepted the first quarter statistical report for information. The board also amended the agenda to include a closed session, which was held to discuss negotiation strategy, and staff were given direction. No other substantive decisions were made.

• Approved February 9, 2021 minutes (5-0)
• Accepted first quarter statistical report ITFD2021-01 for information (5-0)
• Amended agenda to include closed session on negotiations (5-0)
• Moved into closed session at 2:13 p.m. to discuss negotiation position (5-0)
• Adjourned at 2:42 p.m.

Climate Action Committee

The Climate Action Committee is meeting to approve the agenda and minutes from March 12, 2021, and to discuss its work plan and a verbal update from the Township CAO. The committee will also discuss the Special Joint Council and Climate Action Committee meeting held on March 24, 2021. No public hearings, presentations, delegations, correspondence, or staff reports are scheduled.

• Approval of minutes from March 12, 2021
• Review of Committee Work Plan (April 3, 2021 version) and appendix
• Verbal update from Township CAO
• Discussion of Special Joint Council and Climate Action Committee meeting of March 24, 2021

The Climate Action Committee approved its agenda and the March 12, 2021 minutes. Members discussed the Committee Work Plan, including updates, budget approvals, and a potential contract role for climate action, and agreed to add project timelines. They also discussed a special joint meeting and a potential partnership for a Lyme Disease webinar.

• Approved agenda as amended
• Approved March 12, 2021 minutes (CAC2021-008)

Council Meeting

Council will consider several staff reports on Official Plan updates for cannabis, short-term accommodations, and affordable housing, plus a proposed sidewalk relocation on Cobble Beach Drive. They will also vote on by-laws for part lot control exemption and a level of service policy, and receive the biodigester joint board's 2021 draft budget.

• Sidewalk relocation on Cobble Beach Drive from south to north side
• Official Plan updates: cannabis policy, short-term accommodations, affordable housing (inclusionary zoning)
• By-law 2021-023: part lot control exemption
• By-law 2021-025: adopt Level of Service Policy OPS-2021-02
• Biodigester Joint Board 2021 draft budget approval

Council approved the 2021 draft budget for the Biodigester Joint Board of Management, with one councillor opposed. Several informational reports were received, including updates on cannabis policy, short-term accommodations, and affordable housing, and a sidewalk relocation on Cobble Beach Drive was approved. A notice of motion was given to support Calvin Township's resolution on universal paid sick days at the next meeting.

• Approved 2021 Biodigester Joint Board budget (5-1)
• Approved sidewalk relocation on Cobble Beach Drive (6-0)
• Received cannabis policy report PL.2021.17 (6-0)
• Received short-term accommodation report PL.2021.18 (6-0)
• Received affordable housing report PL.2021.19 (6-0)
• Passed By-law 2021-023 to remove lands from Part Lot Control (6-0)
• Passed By-law 2021-025 adopting Level of Service Policy (6-0)
• Passed confirming by-law 2021-026 (6-0)

Special Council Meeting

This is a special council meeting focused on the 2021 budget, including budget schedules, reserve transfers, and staff recommendations for enhancements and capital items. Council will also hear correspondence from Keith Davidson regarding the budget, take public questions, and pass a confirming by-law. The meeting is held electronically as council chambers are closed to the public.

• 2021 Budget presentation and review
• Additional budget schedules including reserve transfers and 2021 enhancements/capital staff recommendations
• Correspondence from Keith Davidson regarding the 2021 budget
• Public question period with registrants Clare Matthews, Ken McPherson, and Keith Davidson
• Confirmation of By-law 2021-024

Council received a detailed presentation on the draft 2021 budget, including a proposed 2.5% increase over the prior year, capital projects, and department workplans. No formal budget approval was made at this meeting; it was a presentation and discussion item. Council also amended the agenda to hear Keith Davidson as a delegation, who presented budget recommendations. The meeting concluded with the passage of a confirming by-law.

• Amended the agenda to include Keith Davidson as a delegation (carried 7-0).
• Received the 2021 budget presentation, including a proposed 2.5% increase over prior year (no formal decision).
• Passed By-law 2021-024 to confirm the proceedings of the meeting (carried 7-0).
• Adjourned the meeting at 6:07 p.m.

Special Council Meeting

This special council meeting focuses on climate action planning. Council will receive two staff reports on ongoing climate initiatives and a proposed plan, and will consider allocating $150,000 over three years ($50,000 in 2021) for climate action planning at the upcoming budget meeting. The meeting also includes a public question period and a confirming by-law.

• Consideration of $150,000 allocation for climate action planning, with $50,000 in 2021
• Report LEG2020-27 on ongoing Township climate actions
• Report CAO2021-01 introducing a Climate Action Plan for Georgian Bluffs
• By-law 2021-022 to confirm council proceedings
• Public question period via email to the Clerk

Council received two reports on climate action planning initiatives and heard a presentation from staff and the Climate Action Committee. Council passed a motion to consider allocating $150,000 over three years, with $50,000 in 2021, at the annual budget meeting on March 30, 2021. No funding was approved at this meeting.

• Approved the agenda as presented.
• Received memo report LEG2020-07 on ongoing climate action initiatives for information.
• Received report CAO2021-01 introducing climate action planning and referred the $150,000 funding allocation to the March 30 budget meeting.
• Passed By-law 2021-022 to confirm the proceedings of the meeting.
• Adjourned the meeting at 6:06 p.m.

Council Meeting

Council will consider ratifying a recommendation to close the Kemble Mountain Trail to off-road vehicles, with two delegations speaking in opposition. The agenda also includes several routine approvals, such as adopting minutes, endorsing the Grey County Cycling and Trails Master Plan, and passing multiple zoning and site plan by-laws.

• Ratification of COW2021-009: closure of Kemble Mountain Trail to off-road vehicles (approved 4-3 in committee)
• Delegations by Larry Miller and James & Amanda Goodacre opposing the trail closure
• By-law 2021-017: zoning amendment for Diana Vargas and Wessel Van Loenen at 179482 Grey Road 17
• By-law 2021-018: zoning amendment for Anna Szabo at 1900 8th Avenue West, Owen Sound
• Approval of site plan agreements for Reginald MacDonald Holdings Inc., Larry Henry, and Vargas/Van Loenen

Council ratified a previous Committee of the Whole decision to close the Kemble Mountain Trail (Cole's Sideroad unopened road allowance) to off-road vehicles, directing staff to install gates that allow pedestrian access and to contact the South Bruce ATV Club to remove the trail from their maps. Council also directed staff to develop a nuisance by-law and zoning amendments to address cannabis grow operations in residential areas. Several site plan agreements and zoning by-law amendments were approved.

• Ratified COW2021-009, closing the Kemble Mountain Trail to off-road vehicles, installing gates for pedestrian access, and directing staff to contact the ATV club.
• Directed staff to develop a nuisance by-law and zoning amendments to address cannabis grow operations in residential areas.
• Approved By-law 2021-017, amending the Zoning By-law for property at 179482 Grey Road 17.
• Approved By-law 2021-018, amending the Zoning By-law for property at 1900 8th Avenue West, Owen Sound.
• Approved By-law 2021-014, authorizing a site plan agreement with Reginald MacDonald Holdings Inc.
• Approved By-law 2021-015, authorizing a site plan agreement with Larry Henry.
• Approved By-law 2021-016, authorizing a site plan agreement with Diana Vargas and Wessel van Loenen.
• Approved By-law 2021-019, deeming certain lands not to be lots on a registered plan of subdivision.

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment is meeting to consider two new applications: a minor variance for Raymond Bonnell and two severance applications for Bev Nicholson. The committee will also adopt the minutes from its February 16, 2021 meeting. Council Chambers are closed to the public; participation is electronic by contacting the Clerk.

• Minor Variance Application A-01-21 for Raymond Bonnell at 504737 Grey Road 1
• Severance Applications B01/21 & B02/21 for Bev Nicholson at 779664 Concession 1 SCD
• Conditions for severance approval include reference plan, consent certificate within one year, consent certification fee, 5% cash-in-lieu of parkland, and zoning by-law amendment
• Adoption of minutes from February 16, 2021 meeting

Climate Action Committee

The Georgian Bluffs Climate Action Committee is meeting to approve the agenda and minutes from February 26, 2021, and to hear a delegation from Mike Fair, Director of Community Services for the Township of Huron-Kinloss. The committee will also review its work plan and appendix. The meeting is being held electronically due to the council chambers being closed to the public.

• Delegation from Mike Fair, Director of Community Services, Township of Huron-Kinloss
• Review of Committee Work Plan v1.4 (Feb 1 2021) and appendix
• Approval of minutes from February 26, 2021 meeting
• Tentative joint special council meeting with Township of Georgian Bluffs Council on March 24, 2021 at 5:00 p.m.

The Climate Action Committee approved its agenda and previous minutes, heard a delegation from Huron-Kinloss on climate planning, and discussed an upcoming joint special council meeting on March 24, 2021. No substantive decisions were made beyond routine approvals.

• Approved agenda as amended (moved by Ann Schneider, seconded by Danuta Valleau)
• Approved minutes of February 26, 2021 meeting (moved by Danuta Valleau, seconded by Deputy Mayor Sue Carleton)
• Adjourned meeting at 2:50 p.m. (moved by Ann Schneider, seconded by Deputy Mayor Sue Carleton)

BioGRID Joint Board of Management

The BioGRID Joint Board of Management, serving Georgian Bluffs and Chatsworth, will consider approving its 2021 draft budget and receive monthly reports for the Derby Wastewater Treatment Plant. The meeting is largely procedural, with no presentations, delegations, or staff reports scheduled.

• 2021 Draft Budget approval and forwarding to both township councils
• Receive August–December 2020 monthly reports for Derby WWTP
• Verbal update on ongoing feasibility study
• Approve minutes of December 17, 2020 meeting

The BioGRID Joint Board of Management approved the 2021 draft budget, as amended, and forwarded it to the councils of Georgian Bluffs and Chatsworth for final approval. The board also waived tipping fees for six loads of source separated organics to test new materials. The feasibility study is scheduled for completion in April 2021, with a presentation to the board in May 2021.

• Approved 2021 draft budget, as amended, forwarded to both councils (carried)
• Amended hydro generation revenues to $40,000.00
• Amended operating transfers from both municipalities to $98,350.00
• Waived tipping fees for six loads of source separated organics (carried)
• Approved minutes of December 17, 2020 meeting (carried)
• Received Derby WWTP monthly reports Aug-Dec 2020 for information (carried)

Committee of the Whole

The Committee of the Whole will consider a zoning by-law amendment for a property on Concession 1 SCD, hear delegations on the Kemble Mountain Trail closure, and review several staff reports. Items include site plan approvals for a Toyota building addition, a kennel, and a property for Larry Henry, plus a part lot control exemption for Algonquin Heights. The committee will also discuss continuing virtual meetings and a possible road allowance opening on Finden Street.

• Zoning amendment Z-02-2021 for Mike and Wendy Reid at 779664 Concession 1 SCD
• Site plan approval SP-01-21 for Baywest Toyota building addition
• Site plan approvals for Vargas and van Loenen kennel and Larry Henry
• Part lot control exemption for Algonquin Heights Block 65
• Airport agricultural lease renewal for Gregory Taylor

The Committee of the Whole confirmed its previous recommendation to close the Kemble Mountain Trail to off-road vehicle use, voting 4 to 3. This recommendation will be sent to Council for final ratification at its March 17, 2021 meeting. The Committee also approved several other items, including a zoning by-law amendment, multiple site plan agreements, and an extension of the ice season at the Shallow Lake Arena.

• Confirmed approval of COW2021-009, recommending Council ratify the closure of the Kemble Mountain Trail to off-road vehicles (approved 4 to 3).
• Approved Zoning By-law Amendment application Z-02-21 for Mike and Wendy Reid, including lot frontage and area reductions (approved 7 to 0).
• Approved site plan control application SP-01-21 for a Baywest Toyota building addition (approved 7 to 0).
• Approved site plan control application SP-04-21 for a kennel for Diana Vargas and Wessell van Loenen (approved 7 to 0).
• Approved site plan control application SP-02-21 for Larry Henry (approved 7 to 0).
• Approved a Part Lot Control Exemption By-law for Algonquin Heights Block 65 with a two-year sunset date (approved 7 to 0).
• Approved extending the 2021 ice season at the Shallow Lake Arena to April 30, 2021 (approved 7 to 0).
• Approved the standardization of fleet equipment for a four-year period ending June 30, 2025 (approved 6 to 1).

Inter Township Joint Board of Management

This agenda for the Inter Township Joint Board of Management meeting on March 9, 2021, contains no substantive items. The text is entirely procedural boilerplate from the eSCRIBE software interface, with no decisions, discussions, or listed agenda items.

Special Council Meeting

This is a special council meeting with a closed session to discuss litigation or potential litigation affecting the municipality. The agenda also includes routine items: approving the agenda, declaring any pecuniary interests, passing a confirming by-law, and setting the next meeting dates.

• Closed session under Section 4.1 for litigation or potential litigation
• By-law 2021-013 to confirm council proceedings
• Next meetings: Committee of the Whole on March 10, 2021, and Council on March 17, 2021

The special meeting was largely procedural: Council unanimously approved the agenda, moved into closed session to discuss potential litigation, and passed By-law 2021-013 confirming the proceedings. No substantive policy decisions were made.

• Approved agenda as presented (7-0)
• Moved into closed session to discuss litigation or potential litigation (7-0)
• Passed By-law 2021-013 confirming proceedings (7-0)

Council Meeting

This agenda is only procedural boilerplate with no listed agenda items, reports, or decisions. The document contains no substantive content for residents.

Climate Action Committee

The Climate Action Committee will hear a presentation on the Township's biodigester facility and review a staff report introducing a Climate Action Plan. The committee is asked to endorse membership in Partners for Climate Change at no cost and in Building Adaptive and Resilient Communities for $20,000, pending 2021 budget approval. Members will also discuss a work plan, potential partnerships with other Grey County municipalities, and correspondence from the University of Guelph.

• Presentation on Township Biodigester Facility by Director of Operations Steven Dollmaier
• Staff report CAO2021-02 recommending membership in Partners for Climate Change ($0) and Building Adaptive and Resilient Communities ($20,000)
• Discussion of Committee Work Plan v1.4 (Feb 1 2021)
• Verbal update on University of Guelph correspondence and discussions with Municipality of Huron Kinloss
• Review of North Bruce Peninsula Energy Audit 2017 and St. Catharines greenhouse gas inventory

The Climate Action Committee approved a report introducing a Climate Action Plan for Georgian Bluffs, endorsing membership in Partners for Climate Change (no cost) and Building Adaptive and Resilient Communities ($20,000, subject to 2021 budget approval). They also directed staff to schedule a special Council meeting to discuss strategies. The committee added topics like EV charging stations to its work plan and discussed potential partnerships with other municipalities.

• Approved the agenda as amended.
• Approved the minutes of the February 5, 2021 meeting.
• Approved the Climate Action Plan report, endorsing membership in Partners for Climate Change and Building Adaptive and Resilient Communities (subject to budget).
• Directed staff to schedule a special Council meeting for a joint session.
• Directed the Clerk to create an appendix to the Work Plan including EV charging topics.
• Adjourned the meeting at 2:41 p.m.

Council Meeting

Georgian Bluffs Council will hold public hearings for two zoning by-law amendment applications: one for Anna Szabo at 1900 8th Avenue West, and another for Cliff McMillan (Estate of Sharon M. Morris) on a property in Con 2 Pt Lot 4. The Szabo application is recommended for approval, while the McMillan application is recommended to be received for information only due to concerns about impacts on a nearby pit. Council will also consider adopting minutes, approving the Inter Township Fire Department 2021 budget, and passing several by-laws, including one on delegated authority and one on electronic signatures.

• Public hearing for Z-01-21 (Anna Szabo) at 1900 8th Avenue West, recommended for approval
• Public hearing for Z-03-21 (Cliff McMillan) on Con 2 Pt Lot 4, recommended for information only
• Approval of 2021 Inter Township Fire Department budget
• Passing of By-law 2021-009 on delegated authority and By-law 2021-010 on electronic signatures
• Consideration of resolutions supporting Grey Highlands on insurance rates and opposing Ontario Fire College closure

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on several items, including a zoning amendment for a dog kennel, a proposal to block ATV access on an unopened road allowance, and options for the Shallow Lake Arena ice pad. The committee will also review the 2021 preliminary budget and consider funding for a regional airport study. A public hearing is scheduled for a separate zoning amendment application.

• Zoning amendment Z-13-20 to permit a kennel for up to 25 dogs under 12 weeks old for Vargas and van Loenen
• Proposal to amend By-Law 2020-128 to prohibit off-road vehicles on Cole's Sideroad unopened road allowance and install trail gates
• Approval of $10,000.00 from the Modernization Grant Reserve for a Regional Airport Study for the Wiarton Keppel International Airport
• Public hearing for Zoning By-law Amendment Z-14-20, Murray Dick, for property at 144 Old Mill Road
• Directing staff to contact the Town of South Bruce Peninsula regarding Caframo Limited's request for a 6-inch fire sprinkler water connection

The Committee of the Whole approved a zoning amendment for a kennel, amended a by-law to prohibit off-road vehicles on the Cole's Sideroad unopened road allowance, approved $10,000 for a regional airport study, and received the preliminary 2021 budget. All decisions were approved unanimously, with votes of 5-0 or 6-0. The committee also approved several other operational items, including participation in a hazardous waste program and an electronic signature policy.

• Approved zoning amendment Z-13-20 for a kennel for breeding/selling puppies (5-0)
• Amended By-Law 2020-128 to prohibit off-road vehicles on Cole's Sideroad unopened road allowance (6-0)
• Approved $10,000 for Regional Airport Study for Wiarton Keppel International Airport (6-0)
• Received 2021 Preliminary Budget Summary for information (6-0)
• Approved participation in Owen Sound 2021 Household Hazardous Waste Program (6-0)
• Approved Electronic Signature Policy ADMIN-2021-001 (6-0)
• Approved draft delegated authority by-law (5-0)
• Amended Council Remuneration Policy for conference attendance (5-0)

Committee of Adjustment

The Committee of Adjustment is meeting to consider one new application: a minor variance (A-05-20) for Sophie and Jeremy King at 118212 Sideroad 115. Staff recommend approval with conditions requiring a grading and drainage plan and avoiding tree clearing during bird nesting season. The committee will also adopt the agenda and minutes from the January 12, 2021 meeting.

• Minor Variance Application A-05-20 for Sophie and Jeremy King at 118212 Sideroad 115
• Recommended approval with conditions: grading/drainage plan at building permit stage
• Recommended condition: no tree clearing May 1 to August 15 (bird nesting season)
• Adoption of January 12, 2021 meeting minutes
• Next regular meeting scheduled for March 16, 2021 at 5:00 p.m.

The Committee of Adjustment approved a minor variance application (A-05-20) for Sophie and Jeremy King to increase lot coverage from 5% to 10% for a detached dwelling and accessory building, with conditions. The decision was unanimous (6-0). The minutes also included adoption of the agenda and previous minutes, with no other substantive decisions.

• Approved minor variance A-05-20 for Sophie and Jeremy King to increase lot coverage to 10% (6-0)
• Adopted the agenda as presented (5-0)
• Adopted the minutes of the January 12, 2021 meeting (6-0)

Council Meeting

Georgian Bluffs Council meets to approve minutes, hear a library budget presentation, and consider a letter of support for GBTEL's Universal Broadband Fund application. Council will also discuss a motion supporting West Grey's request to repeal Schedule 8 of Bill 229, and receive reports from the ROMA conference.

• Letter of support for GBTEL Universal Broadband Fund application
• Motion supporting West Grey's request to repeal Schedule 8 of Bill 229
• Presentation on Owen Sound & North Grey Union Public Library 2021 budget
• Adoption of minutes from January 20 and January 27, 2021 meetings
• Confirming by-law 2021-008

Inter Township Joint Board of Management

The Inter Township Fire Department Joint Board of Management is meeting to consider approving a Fire Dispatch Servicing Agreement and the 2021 draft budget, both of which would then go to the Township of Georgian Bluffs and Municipality of Meaford councils. The board will also receive the 2020 year-end report and an audit planning report from BDO. The meeting is being held electronically; council chambers are closed to the public.

• Approve Fire Dispatch Servicing Agreement (ITFD2021-01), forwarded to Georgian Bluffs and Meaford councils
• Approve 2021 Inter Township Joint Board of Management Draft Budget, forwarded to both councils
• Receive 2020 Year End Report including call and response breakdowns
• Receive BDO 2021 Audit Planning Report
• Adopt minutes of December 8, 2020 meeting

The Inter Township Fire Department Joint Board of Management approved the Fire Dispatch Servicing Agreement, a continuation of the existing agreement, and forwarded it to both councils for enactment. The board also approved the 2021 Draft Budget, which was forwarded to the Township of Georgian Bluffs and Municipality of Meaford for final approval. The 2020 Year End Report was received for information, and the December 8, 2020 minutes were adopted.

• Approved Fire Dispatch Servicing Agreement (5-0)
• Approved 2021 Draft Budget (5-0)
• Received 2020 Year End Report for information (5-0)
• Adopted December 8, 2020 minutes (5-0)

Police Services Board

The Georgian Bluffs Police Services Board is meeting to approve prior minutes, receive the Detachment Commander's reports for September–December 2020, and hear an update from Mayor Dwight Burley on the ROMA conference, including proposed changes to the Police Services Act via Bill 68. The meeting is being held electronically as Council Chambers are closed to the public.

• Approval of minutes from October 13, 2020
• Detachment Commander's report for September–October 2020
• Detachment Commander's report for November–December 2020
• ROMA conference update and Bill 68 Police Services Act changes

The Police Services Board approved the agenda and previous minutes, and received the Detachment Commander's reports for September-December 2020 for information. The board discussed crime rate comparisons, billing, traffic incidents, and impaired driving, and directed the Clerk to prepare a report on proposed changes to the Police Service Act. No substantive decisions were made beyond receiving reports and directing a report.

• Approved agenda as presented
• Approved minutes of October 13, 2020 meeting
• Received Detachment Commander's reports for Sept-Oct and Nov-Dec 2020 for information
• Directed Clerk to prepare report on proposed Police Service Act changes

Climate Action Committee

The Georgian Bluffs Climate Action Committee is meeting to approve prior minutes, review its work plan, and establish a vision and mission statement, a task deferred from the January 8 meeting. Members will also discuss an informational article on green infrastructure and receive an update on a climate action planning presentation made to Council on January 20. The meeting is open to electronic participation only, as Council Chambers remain closed to the public.

• Approve minutes from January 22, 2021 meeting
• Review and discuss Committee Work Plan v1.4 (Feb 1 2021)
• Establish vision and mission statement, with proposals from four members including Deputy Mayor Sue Carleton
• Discuss informational article on green infrastructure for post-pandemic rural recovery and climate resilience
• Update on climate action planning presentation from Council meeting on January 20, 2021

The Climate Action Committee approved its agenda and previous minutes, but made no substantive decisions. It deferred creating a vision and mission statement until a consultant is onboarded, and discussed next steps for gathering Council feedback on climate action planning, including a possible electronic survey. The CAO will contact University of Guelph about a potential partnership.

• Approved agenda as amended
• Approved January 22, 2021 minutes
• Deferred vision and mission statement pending consultant onboarding
• CAO to contact University of Guelph re: partnership

Special Council Meeting

This special council meeting focuses on a staff report about Stephen's Auto Wreckers' salvage yard licensing, deferred from January 20, 2021. Council will consider recognizing the business as a legal non-conforming use, extending its current licence, and directing staff to draft a consolidated business licensing program. The meeting also includes a closed session for potential litigation and routine procedural items.

• Recognition of Stephen's Auto Wreckers as legal non-conforming use as of January 20, 2021
• Extension of Salvage Yard Licence #2-2020 pending new Business Licensing Program
• Direction to draft a Business Licensing Program amalgamating existing licensing
• Closed session to discuss litigation or potential litigation
• Confirmation of By-law 2021-007 for meeting proceedings

Climate Action Committee

The Georgian Bluffs Climate Action Committee is meeting to approve the agenda and minutes from its January 8, 2021 meeting. The main business is unfinished work on developing a work plan, including reviewing a road map and a draft work plan (v1.3) deferred from the previous meeting. The meeting is open for public questions via email to the Clerk.

• Approval of January 8, 2021 meeting minutes
• Review of Climate Action Committee Road Map
• Review of Draft Work Plan v1.3 (dated Jan 14, 2021)
• Public question period via email to the Clerk
• Next meeting scheduled for February 5, 2021 at 10:00 a.m.

The Climate Action Committee discussed and advanced its work plan for developing a Climate Action Plan, including a proposed $150,000 budget line over three years. Staff will prepare a draft RFP for a consultant and include the budget proposal for Council's approval. No formal decisions were made on the plan itself; the committee will continue refining it.

• Approved agenda as presented
• Approved minutes of January 8, 2021 meeting
• Directed staff to prepare draft RFP for consultant services
• Directed staff to include $150,000 over three years in 2021 budget for climate initiatives

Council Meeting

Council approved a zoning by-law amendment for Len and Debbie Bird's property at 169 Somers Street, along with a deeming by-law, and authorized two airport office lease renewals. A salvage yard licensing report for Stephens Auto Wreckers was deferred to a future meeting. All votes were unanimous (7-0).

• Approved By-law 2021-002, zoning amendment for 169 Somers Street (7-0)
• Approved By-law 2021-003, deeming lands not part of a registered plan (7-0)
• Approved By-law 2021-001, lease with Lynn Prentice at Wiarton Keppel International Airport (7-0)
• Approved By-law 2021-004, lease with Lisa Hurst at Wiarton Keppel International Airport (7-0)
• Approved R.I.D.E. Grant Program agreement with Solicitor General (7-0)
• Deferred Stephens Auto Wreckers salvage yard licensing report
• Adopted consent agenda including $2,906,524.74 in accounts (7-0)
• Adopted Committee of the Whole minutes and recommendations (7-0)

Committee of the Whole

The Committee of the Whole is meeting to hold public hearings on three planning applications: an Official Plan Amendment and two Zoning By-law Amendments. They will also receive a delegation from the South Bruce Peninsula Physician Recruitment Committee, a staff report on the Oxenden Water System inspection, and an update from the Climate Action Committee. The meeting is being held electronically as Council Chambers are closed to the public.

• Official Plan Amendment 10 by Paul Stewart for property at 1717906 Highway 6
• Zoning By-law Amendment Z-12-20 by Len and Debbie Bird for 169 Somers Street
• Zoning By-law Amendment Z-13-20 by Diana Vargas and Wessel Van Loenen for 179482 Grey Road 17
• Delegation from South Bruce Peninsula Physician Recruitment Committee
• Staff report on Oxenden Water System 2020 Annual Inspection

Committee of Adjustment

The Georgian Bluffs Committee of Adjustment will consider two applications. A severance application (B08/20) for Larry Henry at 362467 Lindenwood Road is recommended for approval with conditions including a site plan agreement and parkland payment. A minor variance application (A-04-20) for Jeff and Amanda Warner on Zion Church Road is recommended to be received for information only, as Grey Sauble Conservation Authority comments were not received by the deadline.

• Severance application B08/20 for Larry Henry at 362467 Lindenwood Road, recommended for approval with conditions
• Minor variance application A-04-20 for Jeff and Amanda Warner on Zion Church Road, recommended to be received for information
• 5% cash-in-lieu of parkland required for the Henry severance
• Site plan agreement for Henry severance includes tree removal restrictions and Karst Assessment recommendations
• Next meeting scheduled for February 16, 2021

Climate Action Committee

The Climate Action Committee is meeting to approve the agenda and previous minutes, hear a delegation from the County of Grey on its climate action work plan, and continue developing the Township's draft climate action work plan by reviewing example plans from other municipalities. Council Chambers are closed to the public; participation is electronic by contacting the Clerk.

• Delegation: Hiba Hussain, County of Grey, on County Climate Action Work Plan
• Review of Township Draft Climate Action Work Plan
• Example plans from Burlington, Mississauga, Vaughan, Peterborough, Grey County, and Caledon
• Approval of December 4, 2020 meeting minutes

The committee deferred development of its Climate Action Work Plan to a special meeting on January 22, 2021, where staff will present a draft action plan. It also deferred discussions on a vision/mission statement and a green infrastructure article to its February meeting. No substantive decisions were made beyond these deferrals.

• Deferred Work Plan development to Jan. 22, 2021 meeting (approved)
• Deferred vision/mission statement discussion to February meeting
• Deferred green infrastructure article discussion to February meeting
• Approved agenda as amended
• Approved Dec. 4, 2020 minutes as amended