Georgian Bluffs public meetings in 2023
22 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The Committee approved several service contracts for snow clearing, road sweeping, and winter sand supply. Council also authorized urgent road repairs, a new host server, and two zoning by-law amendments. Additionally, staff were directed to investigate dark sky preservation techniques.
- Approved engaging GM Blueplan for Emery Bridge replacement planning
- Approved zoning by-law amendments for 018387 Bruce Road 10 and application Z-07-21
- Approved additional $20,600 for vacuum road sweeping (A&G The Road Cleaners)
- Awarded 5-year snow clearing contracts to TNT Property Maintenance, McCartney Property Maintenance, and Cobble Beach
- Awarded winter sand supply to Walker Aggregates at $21.00-$24.10 per tonne
- Approved $90,075 for urgent repairs to Presqu’ile Road and Concession 14
- Approved $60,000 for a new main host server from Infinity Network Solutions
- Directed staff to investigate dark sky preservation techniques and by-laws
Police Services Board
The Board approved an amendment to the Police Services Board Procedure By-law. Members received the Detachment Commander's Q2 2023 report and discussed speeding concerns on Main Street. A closed session was held for Board orientation and training provided by the Ministry of the Solicitor General.
- Approved by-law PSB2023-01 to amend the Police Services Board Procedure By-law
- Approved the Detachment Commander's Second Quarter (Q2) Report - 2023
- Approved minutes from the July 4, 2023 meeting
- Approved move to closed session for Police Services Act/Board Orientation training
Special Council Meeting
Council passed By-law 2023-054 to appoint Building Officials and Inspectors and repeal By-law 2023-026. The meeting also included a closed session to review a short-list of CAO candidates.
- Approved By-law 2023-054 to appoint Building Officials and Inspectors and repeal By-law 2023-026 (Carried)
- Approved closed session minutes from August 23, 2023, and July 19, 2023 (Carried)
- Approved By-law No. 2023-055 to confirm the proceedings of Council on August 30, 2023 (Carried)
Special Council Meeting
Council met in a closed session to review a long-list of CAO candidates and provided direction to staff. By-law No. 2023-052 was passed to confirm the proceedings of the meeting.
- Approved motion to enter closed session to review CAO candidates (Carried)
- Passed By-law No. 2023-052 to confirm proceedings of August 23, 2023 (Carried)
Council Meeting
Council held public hearings for two zoning by-law amendments. One report was received for information, while the application to permit a dwelling and accessory building was deferred pending further agency comments.
- Deferred zoning application Z-03-21 for a single-detached dwelling and accessory building
- Received report DEV2023-037 regarding zoning application Z-04-23 for information
- Proclaimed October 17, 2023, as Child Care Worker & Early Childhood Educator Appreciation Day
- Adopted minutes from July 12 and July 19, 2023 meetings
- Approved the amended agenda
Committee of Adjustment
The Committee approved a minor variance for a home addition and garage, a land consent for a lot line adjustment, and a certificate of cancellation. Two other consent applications were deferred pending further review agency comments.
- Approved certificate of cancellation for B-13-23 Taylor
- Approved Minor Variance A-05-23 for Quinton to reduce setbacks for a dwelling addition and detached garage
- Deferred Consent Application B-10-23 Gough for a utility easement
- Approved Consent Application B-11-23 Miller for a lot line adjustment subject to seven conditions
- Deferred Consent Application B-09-23 McConnell pending review agency comments
BioGRID Joint Board of Management
The Board approved the 2022 draft audited financial statements and received the 2022 Annual Performance Review Report from the Ontario Clean Water Agency. Members deferred the 2023 draft budget and an amending agreement with OCWA to the next meeting. Staff were directed to research the costs associated with decommissioning the BioGRID facility.
- Approved 2022 draft audited financial statements
- Deferred report COR2023-28 (Amending Agreement with OCWA) to next meeting
- Deferred 2023 draft Biodigester Joint Board of Management budget to next meeting
- Received 2022 Annual Performance Review Report from OCWA for information
- Directed staff to investigate costs of decommissioning the BioGRID facility
- Approved May 4, 2023 meeting minutes
Committee of the Whole
Council approved a new agreement with the Grey Sauble Conservation Authority and directed staff to study the feasibility of a dog park at Shallow Lake. They also moved to create a school zone at Keppel Sarawak school and approved the 2024 budget schedule.
- Approved agreement with Grey Sauble Conservation Authority for Category 3 programs
- Approved staff report on feasibility of a dog park at Shallow Lake Community Centre
- Approved removing Block 65, Registered Plan 16M79 from Part-Lot Control for two years
- Approved creating a school zone and 30 km/hr speed limits near Keppel Sarawak school
- Denied motion to refuse municipal garbage collection for Cobble Beach Block 75
- Approved exploring municipal service rate extension for Cobble Beach Block 75 waste collection
- Approved 2024 budget timeline and schedule
- Received reports on Organizational Structure and Biannual Core Services for information
Special Council Meeting
Council discussed the amended CAO recruitment timeline and rescheduled a meeting from August 14 to August 23, 2023. The body also entered a closed session to discuss CAO recruitment under labour relations exemptions.
- Rescheduled August 14 meeting to August 23, 2023, at 5:00 p.m.
- Approved move into closed session to discuss CAO recruitment (RES2023-172)
- Passed By-law No. 2023-046 to confirm proceedings of July 19, 2023 (RES2023-173)
Committee of Adjustment
The Committee of Adjustment approved five separate applications for minor variances and land severances. These decisions allow for residential construction, lot additions, and the separation of residential land from a marina, subject to specific conditions.
- Approved minor variance A-03-23 for Mohammad Islam to reduce front yard setback from 23m to 18.9m
- Approved severance B-07-23 for Grey Sauble Conservation Authority for a lot addition
- Approved severance B-08-23 for Janet Robinson to sever a portion of a lot containing a dwelling
- Approved minor variance A-04-23 for Robert Walker to reduce rear yard setback from 10m to 7.5m
- Approved severance B-05-21 for Melina Janzen and John McMinn to separate residential land from a marina
Council Meeting
Council approved the 2022 draft audited financial statements and received the Integrity Commissioner's periodic report. Two zoning amendment applications were processed, with one deferred and one report received for information. Council also authorized agreements for fiber optic installation and a joint fire department board.
- Approved draft audited 2022 financial statements
- Received Integrity Commissioners Periodic Report (May 2021-May 2023) for information
- Deferred Zoning Amendment Application Z-07-21 to August 16, 2023
- Received report PL.2023.30 regarding Cobble Beach Phase 3 (The Dell) for information
- Authorized Site Agreement with Eh!tel for fiber optic Points of Presence
- Directed staff to create a by-law for a Joint Municipal Service Board for the Inter-Township Fire Department
- Approved $195.51 water billing credit for 373 Balmy Beach Road
- Authorized four members to attend Walker Construction Lunch and Learn
Inter Township Joint Board of Management
The Joint Board of Management approved the 2022 audited financial statements and endorsed a draft agreement for the operation of the Inter Township Fire Department. The Board also declared a 1993 pump truck as surplus for sale.
- Approved draft 2022 audited financial statements (Carried)
- Declared 1993 Pump Truck (Truck 6) as surplus and directed staff to list for sale on Gov Deals (Carried)
- Endorsed draft Agreement for the Establishment and Operation of a Joint Municipal Service Board for the Inter-Township Fire Department (Carried)
- Received Q2 Emergency Response Breakdown report for information (Carried)
- Received 2023 Quarter 2 Financial Update for information (Carried)
- Approved May 16, 2023 meeting minutes (Carried)
Special Council Meeting
Council approved revisions to the job description and posting for the Chief Administrative Officer. Staff were directed to prepare an addendum for the July 12th agenda, and the job advertisement was postponed until after that meeting.
- Approved amendments to the Chief Administrative Officer job description and posting
- Directed staff to prepare an addendum for the July 12th Council agenda
- Postponed advertisement of the CAO job description until after the July 12th meeting
- Approved the agenda (RES2023-152)
- Passed By-law No. 2023-043 to confirm proceedings (RES2023-154)
Committee of the Whole
The Committee of the Whole authorized agreements for Eh!Tel fiber optic installation and awarded a contract for a new columbarium. Council also approved a special events permit for the Concours d’Elegance and a water billing credit. A purchase for a tandem snow truck was deferred to a later meeting.
- Approved Site and Municipal Access Agreements with Eh!Tel for fiber optic installation
- Directed staff to secure a local Indigenous artist for a mural at the Kilsyth POP location
- Directed staff to create a by-law for a Joint Municipal Service Board for the Inter-Township Fire Department
- Approved $195.51 water billing credit for 373 Balmy Beach Road
- Approved Special Events Permit 2-2023 for the 2023 Concours d’Elegance
- Awarded RFP 2023-11 to Nelson Granite for a 48-niche columbarium at Oxenden Cemetery for $23,260 plus HST
- Deferred purchase of tandem truck with snow clearing equipment to July 19th meeting
Special Council Meeting
Council held a closed session for the purpose of educating members on municipal responsibilities under the Drainage Act, 1990. No other substantive policy decisions were made during the meeting.
- Approved agenda as presented
- Moved into closed session for Drainage Act Orientation (Carried)
- Passed By-law No. 2023-042 to confirm proceedings of July 5, 2023 (Carried)
Police Services Board
The Board approved the July 2023 Detachment Commander Interim Report and the minutes from the May 9, 2023 meeting. Members discussed speeding concerns at Joynt Street, Princess Street, and the Wolseley Corner. Staff were directed to present a new procedure by-law for adoption in September.
- Approved May 9, 2023 meeting minutes
- Approved July 2023 Detachment Commander Interim Report
- Directed staff to present By-law PSB-2023-01 for adoption on September 5, 2023
Property Standards Committee
The Committee heard an appeal regarding property standards and zoning violations at 179051 Grey Road 17. After deliberation and a closed session, the Committee voted to rescind the order placed on the property owners.
- Elected Mike LeBer as chair
- Elected Ejaye McComb as vice chair
- Rescinded the order placed on the owners of 179051 Grey Road 17
Council Meeting
Council approved a draft Corporate Climate Action Plan for public consultation and established a voluntary registration program for short-term accommodation providers. Additional funding for Elm Street reconstruction was approved, and several emergency response agreements were amended.
- Approved Draft Corporate Climate Action Plan and 60-day public consultation period
- Approved $308,623 additional funding for Elm Street reconstruction from Working Capital Reserve
- Approved voluntary registration program for short-term accommodation providers (5-1)
- Approved revisions to Water Billing Relief Policy (ENV-008-16) retroactive to May 1, 2022
- Authorized purchase of Cloudpermit Planning Module and waived procurement by-law 2019-047
- Authorized No Demand for Service Agreement for Keppel Concession 17 Road Allowance
- Approved amendment to Quadripartite Emergency Response Agreement
- Approved amendment to Tripartite Tiered Emergency Response Agreement
Special Council Meeting
Council discussed priorities and job description requirements for the CAO role. The body established dates for the first round of interviews. By-law No. 2023-041 was passed to confirm the meeting proceedings.
- Set first round CAO interviews for September 18 and September 26
- Approved By-law No. 2023-041 to confirm proceedings (Carried)
Committee of Adjustment
The Committee of Adjustment approved an application to sever a lot into three parcels to support single detached dwellings. The board also directed staff to correct a decision letter for a separate application.
- Approved applications B05/23 and B06/23 for Daniel Ropp and Alison Hunte to sever a lot into three parcels
- Approved the May 16, 2023 meeting minutes
- Directed staff to re-submit the B-03-23 decision letter for signature to reflect the correct application number
Committee of the Whole
The Committee approved the Township's first Draft Corporate Climate Action Plan and authorized a 60-day public consultation period. Council also approved additional funding for Elm Street reconstruction and established a voluntary registration program for short-term accommodations.
- Approved Draft Corporate Climate Action Plan and directed a 60-day public consultation (Carried)
- Approved additional $308,623 for Elm Street reconstruction from Working Capital Reserve (Carried)
- Approved revisions to Water Billing Relief Policy (ENV-008-16) retroactive to May 1, 2022 (Carried)
- Authorized purchase of Cloudpermit Planning Module and waived procurement by-law 2019-047 (Carried)
- Authorized No Demand for Service Agreement for Keppel Concession 17 Road Allowance with Krista Henry and Jason O’Connor (Carried)
- Directed staff to implement a voluntary registration program for short-term accommodation providers (Carried)
- Directed staff to establish a short-term Accommodation Working Group and seek public feedback (Carried)
- Authorized release of May 17, 2023, closed session recording to Councillor Cathy Moore Coburn (Carried)
Council Meeting
Council approved spending up to $185,000 for an updated Asset Management Plan and maintenance software from PSD Citywide. The board also granted a permit fee waiver for the Grey Sauble Conservation Foundation and issued a proclamation for World Elder Abuse Awareness Day.
- Approved up to $50,000 for external advice from PSD Citywide Inc. for an updated Asset Management Plan
- Approved up to $135,000 for PSD Citywide maintenance management software and $15,000 for annual support
- Approved providing a green cone and composters to Keppel-Sarawak Elementary School Eco Team
- Approved waiving the tent permit fee for Grey Sauble Conservation Foundation's Annual Memorial Tree Ceremony
- Approved nomination of Mayor Sue Carleton to the Community Schools Alliance
- Approved letters of support for resolutions regarding Bill 23 and tax sale proceeds
- Proclaimed June 15, 2023, as World Elder Abuse Awareness Day
- Authorized a letter of support for GBTEL's CRTC funding application