Grey County public meetings in 2023

Long-Term Care Committee of Management

The Committee approved the proposed naming of resident home areas and common rooms for the Rockwood Terrace redevelopment. Members also received updates on long-term care operations and director reports for information.

• Endorsed resident home area and common room names for Rockwood Terrace redevelopment (Carried)
• Received LTC Director Update report LTCR-CM-16-23 for information (Carried)
• Received LTC Operational Report LTCR-CM-17-23 for June 15-August 14, 2023, for information (Carried)

Committee of the Whole

The Municipality of West Grey and Grey County reviewed tendering results for early works to support the Rockwood Terrace long-term care home and future development. Staff proposed awarding the contract to JT Excavating Ltd. for just over $3.2 million, excluding HST. No formal votes were recorded during this joint session.

• Proposed awarding early works contract to JT Excavating Ltd. for just over $3.2 million (excluding HST)
• Proposed cost allocation of just under $700,000 to West Grey and just over $2.5 million to Grey County
• Proposed 10% contingency for project fluctuations, bringing total estimated cost to approximately $3.5 million (excluding HST)

County Council

County Council approved the tender results for the Rockwood Terrace Redevelopment Early Works. JT Excavating Ltd. was awarded the Grey County portion of the contract.

• Awarded Grey County portion of Rockwood Terrace Early Works tender to JT Excavating Ltd. for $2,530,634.75 excluding HST (Carried)
• Approved total tender amount of $3,226,435 excluding HST, subject to West Grey Council approving their $695,800.25 portion (Carried)

Committee of the Whole

Council and senior management participated in a strategic planning session led by McSweeney and Associates. The group discussed five key themes for a new strategic plan, including infrastructure, housing, and corporate operations. No formal votes on policy or funding were recorded.

• Discussed strategic themes: How the County Does Its Business, Providing County Services & Infrastructure, Continuing Growing the Best Corporation, Putting a Roof Over Everyone's Head, and Ensuring the County Remains a Community Where Everyone Wants to Lay Down Roots
• Reviewed resident survey results identifying housing, healthcare, infrastructure, and public transportation as primary focus areas
• Discussed potential priority values including integrity, collaboration, equality, sustainability, and reconciliation

County Council

Council passed By-law 5159-23 to authorize capital works for the redevelopment of Rockwood Terrace. The council also adopted the minutes from the July 27, 2023, meetings.

• Adopted July 27, 2023, County Council and Committee of the Whole minutes (Carried)
• Passed By-law 5159-23 to authorize capital works to redevelop Rockwood Terrace (Carried)

Long Term Care Redevelopment Planning Task Force

The Long-Term Care Redevelopment Planning Task Force approved the prequalification criteria for general contractors for the Rockwood Terrace redevelopment. Staff were directed to issue the request for pre-qualification before County Council approval.

• Received Report CAOR-RP-12-23 regarding selection criteria for general contractors
• Supported the prequalification selection criteria as outlined in the report
• Directed staff to issue the request for pre-qualification prior to County Council approval

Committee of the Whole

Council approved a subdivision for 471 total dwelling units and updated the 2023 pay structure for council members. The committee also supported a request to the federal government to extend CEBA loan repayment deadlines and approved a paramedic response time plan.

• Approved Loon Call Grey Highlands subdivision for 167 townhouses and 304 single detached units
• Approved aligning Council rates to P50 target pay policy for 2024 budget
• Maintained Warden's compensation at $82,255.00 (red circled)
• Supported call for federal government to extend CEBA loan repayment deadline
• Approved 2024 Paramedic Services Response Time Performance Plan
• Supported modification of Paramedic Deployment Review to include four additional bases
• Approved declaring 1391 8th Avenue West and 1368 7th Avenue 'A' West in Owen Sound as surplus land
• Supported the Updated Grey County Housing Action Plan

County Council

Council adopted the minutes from previous meetings and endorsed resolutions from the Long-Term Care Committee of Management. This included authorizing staff to tender for a replacement hot water tank at Lee Manor.

• Adopted July 13, 2023 County Council and Committee of the Whole minutes (Carried)
• Adopted July 11, 2023 Long-Term Care Committee of Management minutes (Carried)
• Authorized staff to issue a tender for a replacement hot water tank at Lee Manor (Carried)

Committee of the Whole

The Committee approved a $1 million funding commitment to Grey Bruce Health Services for the Wellness & Recovery Centre, distributed as $200,000 annually over five years starting in 2023. Other key actions included awarding a truck contract and declaring two Owen Sound properties as surplus.

• Approved $1M for Wellness & Recovery Centre at $200,000/year for five years starting in 2023
• Awarded $810,050.60 contract to Lewis Motor Sales for two tandem trucks
• Declared 1391 8th Avenue West and 1368 7th Avenue 'A' West in Owen Sound as surplus land
• Approved minor exemption under Forest Management By-law for 605766 Sideroad 13A
• Directed staff to amend Forest Management Plan harvest schedule to 25 years
• Authorized renewal of Teranet data delivery agreement and $12,340 fee deficit funding
• Approved continued support for 'Going Green in Grey' Climate Change Action Plan

Grey County Joint Accessibility Advisory Committee

The Committee reviewed and provided accessibility feedback on three items: the Town of Hanover's new fire hall plans, the Massie parking lot and Kolapore Trail signage, and the Town of Hanover's new municipal website. A draft of the Accessible Municipal Features map was also presented for discussion.

• Approved providing accessibility input for the Town of Hanover fire hall build (Carried)
• Approved presenting report PDR-JAAC-33-23 regarding Massie parking lot and Kolapore Trail map signs for review and comment (Carried)
• Approved providing accessibility input for the Town of Hanover's new municipal website (Carried)

Community Services Committee

The Community Services Committee supported the draft Grey County Housing Action Plan in principle. The Committee also supported declaring two Westmount properties as surplus for sale on the open market, with proceeds directed to the Affordable Housing Fund.

• Supported draft Grey County Housing Action Plan in principle (Carried)
• Supported declaring 1391 8th Avenue West, Owen Sound as surplus land (Carried)
• Supported declaring 1368 7th Avenue “A” West, Owen Sound as surplus land (Carried)
• Directed Clerk to provide notice of intent to sell surplus properties via open market realtor (Carried)

Agricultural Advisory Committee

The committee held a stakeholder engagement session for the new Economic Development, Tourism and Culture Master Plan. Members received updates on wild chervil control efforts and the extension of the Provincial Planning Statement commenting deadline. No formal votes or policy decisions were recorded.

Planning and Economic Development Advisory Committee

The committee held a stakeholder engagement session with McSweeney and Associates to discuss findings and goals for a new 10-year Economic Development, Tourism, and Culture Master Plan. No formal votes or policy decisions were recorded during the meeting.

Committee of the Whole

The Committee approved a residential subdivision in Meaford and allocated funds for tank removal at the Clarksburg Depot. Council also directed staff to investigate speed mitigation in Banks and approved funding for Supportive Outreach Services.

• Approved Meaford Union Centre subdivision for 83 residential dwelling units
• Approved $217,052.77 from Transportation Services General Reserve for underground storage tank removal at Clarksburg Depot
• Directed staff to report on speed mitigation measures in Banks, Town of the Blue Mountains
• Approved $112,300 (Cannabis Legalization Implementation) and $50,700 (Safe Restart) for Supportive Outreach Services through March 31, 2024
• Approved in principle development of options to enhance Homelessness and Transitional Housing System
• Approved minor exemption under Forest Management By-law for 346142 4th Concession B
• Directed staff to meet with municipalities regarding road transfer timing and capital costs for six specific road exchanges/transfers

County Council

County Council approved an increased upset limit for the Rockwood Terrace redevelopment project. The council also authorized land acquisitions for road works and a roundabout, and passed three new by-laws.

• Increased Rockwood Terrace redevelopment budget upset limit to $96.7 million (74-22)
• Approved acquisition of 0.191 acres for Grey Road 19 and Crosswinds Boulevard roundabout
• Authorized negotiation for land interests and stormwater drainage easement for Rockwood Terrace redevelopment
• Passed By-law 5156-23 to authorize land expropriation in the Municipality of West Grey
• Passed By-law 5157-23 to amend traffic and parking regulations on county highways
• Passed By-law 5158-23 to amend the emergency plan for service provision
• Adopted minutes from June 22, 2023, June 29, 2023, and July 6, 2023

Long-Term Care Committee of Management

The Committee approved the tendering and replacement of a domestic hot water tank at Lee Manor. Members also directed staff to prepare reports on staffing levels and a response letter to the Council on Aging Grey Bruce.

• Authorized tender and replacement of domestic hot water tank at Lee Manor (Carried)
• Directed staff to prepare a future report on staffing levels, recruitment, and retention (Unanimous)
• Directed staff to prepare a letter to the Council on Aging Grey Bruce regarding community care funding (Unanimous)
• Received LTC Director's Update for information (Carried)
• Received LTC Operational Report for April 15-June 14, 2023, for information (Carried)
• Received LTC Financial Update as of April 30, 2023, for information (Carried)
• Received correspondence from City of Stratford and Council on Aging Grey Bruce for information (Carried)

Long-Term Care Redevelopment Planning Task Force

The Task Force approved proceeding with a revised project scope and costing for the Rockwood Terrace redevelopment. They requested that Council revise the project upset limit to $96.7 million and prepare a borrowing by-law. Additionally, staff were authorized to negotiate land acquisitions for early road and servicing works.

• Supported revised project scope and costing for Rockwood Terrace (6-1)
• Requested Council revise project upset limit to $96.7 million (6-1)
• Requested preparation of a borrowing by-law for Council consideration (6-1)
• Authorized staff to negotiate a temporary stormwater drainage easement
• Authorized staff to negotiate ownership of a portion of the Rock Street turning bulb
• Received project update presentation from Colliers and Kasian for information

Urban Road and Road Exchange Task Force

The Urban Road and Road Exchange Task Force approved a plan for staff to meet with municipalities regarding capital costs and maintenance agreements. Staff were directed to return with a report on financial impacts and draft agreements for six specific road transfers and exchanges.

• Approved report TR-UR-17-23
• Directed staff to meet with each Municipality to summarize future capital costs and confirm road transfer timing and maintenance agreement modifications
• Directed staff to report back on draft policy changes and financial impacts for Southgate Road 11 for Grey Road 14 Exchange
• Directed staff to report back on draft policy changes and financial impacts for Concession 12 from Highway 6 to Grey Bruce Line for Grey Road 9 Exchange
• Directed staff to report back on draft policy changes and financial impacts for Bentinck-Sullivan Townline for Grey Road 25 Exchange
• Directed staff to report back on draft policy changes and financial impacts for Grey Road 27 Transfer
• Directed staff to report back on draft policy changes and financial impacts for Concession 5 Derby and Concession 6 Transfer
• Directed staff to report back on draft policy changes and financial impacts for McNab Street Transfer

CAO Performance Evaluation Committee

The CAO Performance Evaluation Committee met to review the status of the CAO's performance goals and departmental goals. The committee moved into a closed session to discuss these personal matters before adjourning.

• Approved motion to enter closed session to discuss 2023 CAO Workplan

Community Services Committee

The Committee approved using $163,000 in existing funding to support the Supportive Outreach Services program through March 31, 2024. It also gave in-principle approval for staff to develop options to enhance the county's homelessness and transitional housing system. Additionally, staff were directed to draft advocacy letters regarding home care transitions and resident concerns on 4th Avenue West.

• Approved $112,300 (Cannabis Legalization Implementation) and $50,700 (Safe Restart) for Supportive Outreach Services through March 31, 2024
• Directed that $170,000 be included in the 2024 proposed budget for Supportive Outreach Services if no provincial funding is secured
• Approved in principle for staff to develop options for Grey County Homelessness and Transitional Housing System enhancements
• Directed staff to report on options to address the 2023 Short Term Shelter Program funding shortfall
• Received feasibility report on repurposing Rockwood Terrace for information
• Directed staff to prepare a response letter to 4th Avenue West residents
• Directed staff to prepare a report and advocacy letter regarding the transition of patients to community care

Committee of the Whole

Council approved the acquisition and expropriation of land for roundabouts at Grey Road 3 and 4, and directed staff to negotiate or expropriate land for the Grey Road 19 and Crosswinds Boulevard project. Other decisions included funding for a parking lot and hiring a permanent GIS specialist.

• Approved up to $20,000 from the 2023 Forestry and Trails capital budget for a Massie County Forest parking lot
• Endorsed revisions to the Grey County Emergency Management Plan
• Endorsed the Grey Roots Accessibility Plan
• Approved converting a vacant GIS Specialist contract into a full-time permanent position
• Approved amendments to By-Law 4788-13 regarding traffic and parking regulations
• Approved land acquisition at the northeast corner of Grey Road 3 and Grey Road 4
• Approved expropriation of land at the southeast and southwest corners of Grey Road 3 and Grey Road 4
• Directed staff to negotiate or proceed with expropriation for 0.051 acres at Grey Road 19 and Crosswinds Boulevard

County Council

Council approved the issuance of a tender for early grading, road, and servicing works for the Rockwood Terrace redevelopment project. The Warden and Clerk were authorized to sign necessary agreements with the Municipality of West Grey and adjacent landowners. Council also passed a by-law granting an easement to Enbridge Gas Distribution Inc.

• Authorized tender for early grading, road and servicing works for Rockwood Terrace redevelopment (Carried)
• Authorized Warden and Clerk to sign agreements with Municipality of West Grey and landowners for Rockwood Terrace early works (Carried)
• Passed By-law 5155-23 to grant an easement to Enbridge Gas Distribution Inc. from the CP Rail Corridor (Carried)
• Adopted minutes from June 8, 2023, County Council and Committee of the Whole meetings (Carried)
• Adopted Long-Term Care Redevelopment Planning Task Force minutes from June 15, 2023 (Carried)

Long-Term Care Redevelopment Planning Task Force

The Task Force approved the issuance of tenders for early grading, road, and servicing works for the Rockwood Terrace redevelopment. Members received updates on cost-saving site plan changes that remove the village square and assisted living components, delaying resident move-in to September 2026. A feasibility report on repurposing the existing facility into independent living was also received for information.

• Authorized tender for early grading, road and servicing works for Rockwood Terrace redevelopment (Carried)
• Authorized Warden and Clerk to sign agreements with Municipality of West Grey and adjacent landowners for early works (Carried)
• Received project update from Colliers and Kasian for information (Carried)
• Received report CSR-RP-13-23 regarding the assessment of repurposing Rockwood Terrace for information (Carried)

Committee of the Whole

The Committee received the 2022 audited financial statements and approved multiple subdivision plans and a gas line easement. Council also allocated funding for road reconstruction and the updated County Strategic Plan.

• Approved 2022 Audited Financial Statements (CW82-23)
• Approved revised Broos plan of subdivision for 72 detached, 28 semi-detached, and 125 townhouse units (CW83-23j)
• Approved revised Flato East Phase 11 plan of subdivision (CW83-23k)
• Approved gas line easement for Enbridge Gas Inc. to support Markdale Hospital (CW83-23h)
• Approved $341,272.06 from Development Charges Reserve and $107,770.13 from Transportation Services General Reserve for Grey Road 15 reconstruction (CW88-23)
• Approved $42,500 from Strategic Planning Reserve for updated County Strategic Plan (CW89-23)
• Approved letter of support for South East Grey Community Health Centre (CW86-23)
• Approved minor exemption for 302126 Grey Road 170 under Forest Management By-law (CW83-23i)

County Council

Council passed a by-law to amend the existing Code of Conduct policy. The meeting also included the adoption of previous meeting minutes and the receipt of public health reports.

• Approved By-law 5154-23 to amend the Code of Conduct policy (Carried)
• Adopted May 11, 2023 County Council and Committee of the Whole minutes (Carried)
• Adopted May 9, 2023 Long-Term Care Committee of Management minutes (Carried)
• Received Grey Bruce Public Health Board of Health minutes from March 3 and 31, 2023 for information (Carried)