Guelph public meetings in 2021

Accessibility Advisory Committee

This agenda for the Guelph Accessibility Advisory Committee meeting on December 21, 2021, contains only procedural boilerplate and no substantive items for discussion or decision. No specific topics, reports, or actions are listed.

The Accessibility Advisory Committee recommended a rubberized surface for the Hammill Park playground, requested dimensions for the ping pong table, and advised against horizontal connectors on cluster seating. The committee also approved an accessibility guidance document for site plan pre-consultations and a new member handbook. Several agenda items were deferred due to lack of quorum at the start of the meeting.

• Recommended rubberized playground surface at Hammill Park (carried)
• Requested ping pong table dimensions be circulated to Accessibility Services (carried)
• Recommended cluster seating without horizontal connectors (carried)
• Approved pre-consultation site plan accessibility guidance document (carried)
• Approved AAC New Member Handbook with 2022 Terms of Reference deferred to February (carried)
• Agenda approval deferred due to lack of quorum
• Minutes of October 19, 2021 deferred due to lack of quorum

City Council

Guelph City Council is meeting to consider several reports and recommendations, including COVID-19 impact updates, a downtown improvement area review, and a long-term care bed application. The agenda includes consent items, a closed session, and a by-law adoption. Most items are routine approvals or referrals, with no major new policy decisions expected.

• Approve 2022 intergovernmental priorities and provincial election advocacy strategy
• Receive COVID-19 update 10 and direct staff to prepare sign by-law amendments for employment opportunity signs through 2022
• Direct staff to conduct a third-party review of the Downtown Business Improvement Area, funded up to $50,000 from Tax Operating Contingency Reserve
• Refer The Elliott Community's application for additional long-term care beds to this meeting, with staff to provide two versions of the application
• Pass By-law (2021)-20662

Council approved a motion to join the Cities Race to Zero campaign, pledging to reach net-zero emissions by the 2040s or sooner and to set interim climate targets by Q2 2022. Council also approved a non-binding application for 29 additional long-term care beds at The Elliott, and adopted the 2022 intergovernmental priorities and COVID-19 update. A motion to request the Downtown Guelph Business Association to report on survey concerns was defeated.

• Approved Cities Race to Zero motion with net-zero pledge and interim targets (13-0 for clause 4, 12-1 for rest)
• Approved non-binding application for 29 additional long-term care beds at The Elliott (13-0)
• Approved 2022 intergovernmental priorities (13-0)
• Approved COVID-19 update 10, including sign by-law exemptions for employment signs (13-0)
• Approved CAO 2021 performance evaluation and 2022 objectives (13-0)
• Defeated motion to request DGBA report on survey concerns (6-7)
• Defeated amendment to delay interim climate targets to 2023 budget (2-11)
• Confirmed minutes of previous meetings (13-0)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes audit follow-up reports, the city's responses to provincial consultations on building code changes and sewage works exemptions, correspondence from other municipalities, and minutes from Heritage Guelph and the Guelph Police Services Board. No decisions are being made; council members may request items for discussion at a future Committee of the Whole meeting.

• Project Management Process Follow-Up Audit (2021-376)
• Embedding Data Analytics Into the Audit Methodology (2021-377)
• City of Guelph response to Building Code Consultation (2021-379)
• City of Guelph submission on exempting low-risk sewage works from ECA (ERO 019-4456)
• Minutes: Heritage Guelph (Nov 8, 2021) and Guelph Police Services (Nov 18, 2021)

Council Remuneration and Support Advisory Committee

The Council Remuneration and Support Advisory Committee is meeting to discuss council pay, including a living wage presentation and pension comparisons with comparator groups. They will also hold a Q&A with Councillor MacKinnon and review next steps. The meeting is largely discussion-oriented with no final decisions listed on the agenda.

• Living Wage Discussion with Ontario Living Wage and AMO's We All Win references
• Q&A Delegation with Councillor MacKinnon
• Pension Summary for remuneration comparisons (dated 2021-12-07)
• Approval of minutes from November 30, 2021 meeting

The committee approved its minutes and discussed a living wage and a delegation with Councillor MacKinnon. It requested staff to provide tax levy implications of moving to full-time councillors with a $80,000 salary benchmark at the January 11, 2022 meeting. No substantive decisions were made beyond approving minutes and requesting information.

• Approved minutes of December 14, 2021 meeting
• Requested tax levy implications for full-time councillors at $80,000 salary for January 11, 2022 meeting

Council Planning

Guelph City Council's Planning meeting on December 13, 2021, will consider consent agenda items including an amended Development Charges By-law, two housing development proposals (66 Duke Street and 520 Speedvale Avenue East), and a heritage designation for 919 York Road. A statutory public meeting will also be held for a proposed zoning change to convert a hotel at 601 Scottsdale Drive into a student residence.

• 2021 Development Charges By-law Amendment (2021-264) with updated rates and background study
• 66 Duke Street: Official Plan and Zoning amendments for a 4-storey, 22-unit apartment building (density 150 units/hectare)
• 520 Speedvale Avenue East: Official Plan and Zoning amendments for 52 stacked/back-to-back townhouse units
• 919 York Road: Notice of intention to designate under the Ontario Heritage Act
• 601 Scottsdale Drive: Public meeting for zoning change to convert hotel into 151-suite and 13-unit student residence

Council approved an Official Plan and Zoning By-law amendment for 66 Duke Street, allowing a four-storey, 22-unit apartment building, despite resident concerns about intensity and parking. They also approved a development charges by-law amendment, a heritage designation notice for 919 York Road, and a zoning change for 520 Speedvale Avenue East for a 52-unit townhouse development. All other items, including a proposed student residence at 601 Scottsdale Drive, were received or passed as noted.

• Approved 66 Duke St. Official Plan and Zoning By-law amendments for 22-unit apartment (10-3)
• Approved 2021 Development Charges By-law Amendment (13-0)
• Authorized notice of intention to designate 919 York Road under Ontario Heritage Act (13-0)
• Approved 520 Speedvale Ave. E. Official Plan and Zoning By-law amendments for 52-unit townhouses (13-0)
• Received report on 601 Scottsdale Dr. zoning amendment for student residence (13-0)
• Passed by-laws 2021-20643, 20645, 20658-20659, 20661, and 20644 (13-0)

Tourism Advisory Committee

The Tourism Advisory Committee is meeting remotely to approve minutes from October 26, 2021, welcome a new tourism manager, hear a presentation from Guelph Shops, and receive an update on the Municipal Accommodation Tax (MAT). The agenda is mostly routine, with no major decisions listed.

• Approval of October 26, 2021 meeting minutes
• Introduction of Cathy Masterson, Manager, Tourism and Destination Development
• Presentation by Kurtis Wells on Guelph Shops
• Municipal Accommodation Tax (MAT) status update and discussion

Heritage Advisory Committee

Heritage Guelph is meeting to consider two heritage permits: exterior insulation at 120 Huron Street and slate roof repair at 329 Gordon Street. The committee will also review a draft terms of reference for a designation subcommittee and approve 2022 meeting dates. The agenda includes routine items like minutes approval and announcements.

• Heritage permit HP21-0001 for exterior insulation at 120 Huron Street
• Heritage permit HP21-0010 for slate roof repair/replacement at 329 Gordon Street
• Draft terms of reference for Designation Subcommittee
• Proposed 2022 meeting dates for Heritage Guelph
• Approval of November 8, 2021 minutes

Heritage Guelph approved a motion supporting heritage permit HP21-0001 for exterior insulation at 120 Huron Street, but a second amendment to delegate minor changes to staff was defeated. The committee also supported HP21-0010 for slate roof repair at 329 Gordon Street, with an amendment allowing asphalt products defeated. They received a draft terms of reference for a designation subcommittee and approved 2022 meeting dates.

• Supported heritage permit HP21-0001 for exterior insulation at 120 Huron St (carried)
• Defeated amendment to delegate minor changes to Senior Heritage Planner for HP21-0001
• Supported heritage permit HP21-0010 for slate roof repair at 329 Gordon St (carried)
• Defeated amendment allowing asphalt product for roof at 329 Gordon St
• Received Designation Subcommittee draft terms of reference (carried)
• Approved 2022 meeting dates (carried)

CAO Recruitment, Selection and Performance Sub-committee

This is a meeting of the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee. The agenda is mostly procedural, with the main item being a motion to move into a closed meeting to discuss the CAO's 2021 performance evaluation and set objectives for 2022, citing personal matters and labour relations exemptions. The meeting is held electronically due to COVID-19.

• Motion to hold a closed meeting under Municipal Act Section 239(2)(b) and (d)
• Closed session item: CAO Performance Evaluation for 2021 and Objectives Setting for 2022
• Meeting held remotely and live streamed on guelph.ca/live

The sub-committee met in closed session to discuss the Chief Administrative Officer's 2021 performance evaluation and 2022 objectives. No decisions were made in open session; the item was referred to the December 20, 2021 City Council meeting. The meeting was otherwise procedural, with no substantive public decisions.

• Moved into closed meeting under Municipal Act s.239(2)(b),(d) (5-0)
• Referred CAO performance evaluation and 2022 objectives to Dec 20 council meeting
• Adjourned meeting (5-0)

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It contains four information reports and one piece of correspondence, with no items scheduled for discussion unless a council member requests one be placed on a future Committee of the Whole agenda. The reports cover updates on the Blue Box Program Regulations, the Urban Forest Management Plan, master plans, and the 2021 Annual Accessibility Report.

• Update to Waste Free Ontario Act - Blue Box Program Regulations (2021-365)
• Urban Forest Management Plan (UFMP) 2021 Implementation Update (2021-367)
• Guelph Master Plans Update Q4 2021 (2021-369) with 10 attachments
• 2021 Annual Accessibility Report (2021-375)
• Durham Region Resolution: Bus Stop Dead End Roads (correspondence)

Committee of Adjustment

The Guelph Committee of Adjustment will hold a public hearing on six applications under the Planning Act, including five variances and one consent. The meeting is remote and live-streamed, with public comment accepted in writing or by phone. Applications include residential additions, a day care use, parking reductions, and a technical severance.

• A-52/21: Variance for reduced side yard setback at 143 London Road West for a second-storey addition
• A-53/21: Variance to reduce off-street parking at 221-223 Woodlawn Road West
• A-55/21: Variances for accessory structures (gazebo and deck) at 14 O'Connor Lane
• A-56/21: Variances to allow day care use at 160 Research Lane (University of Guelph)
• B-25/21: Consent for technical severance at 14 and 18 Cambridge Street

The Committee of Adjustment approved all five minor variance applications and one consent application on the agenda, with conditions. One application (A-55/21) was deferred at the owner's request. No applications were denied.

• Approved variance for 143 London Road West (side yard setback 0.9m) with condition
• Approved variance for 221-223 Woodlawn Road West (parking reduction to 194 spaces)
• Approved variances for 160 Research Lane (day care use and outdoor amenity area) with condition
• Approved variances for 204 Liverpool Street (front and side yard setbacks) with conditions
• Approved consent for severance at 14 and 18 Cambridge Street with conditions
• Deferred A-55/21 for 14 O'Connor Lane sine die at owner's request

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a motion to join the UN's Cities Race to Zero climate campaign, the 2022 intergovernmental priorities, and a COVID-19 update. They will also receive reports on the Downtown Business Improvement Area review and draft urban design concepts for York Road and Elizabeth Street.

• Motion to declare support for Cities Race to Zero, pledging net-zero by 2040s or sooner
• 2022 Intergovernmental Priorities report (2021-343)
• COVID-19 update number 10 from Chief Administrative Officer
• Downtown Business Improvement Area review process report
• York Road-Elizabeth Street draft urban design concepts (2021-315)

City Council as Shareholder of GMHI

This meeting is primarily procedural, focusing on the confirmation of minutes from the June 28, 2021 meeting. The only substantive item is a closed-session update on Guelph Municipal Holdings Inc.'s District Energy operations. No new contracts, ordinances, or fee changes are proposed on the open agenda.

• Confirmation of minutes for the closed and open meetings held on June 28, 2021
• Guelph Municipal Holdings Inc. District Energy Update (Item 2021-366) discussed in closed session

Guelph City Council as Shareholder of Guelph Municipal Holdings Inc. met and moved into a closed session to receive a District Energy Update and confirm prior closed minutes. Upon returning to open session, the Mayor reported the update was received with no direction to staff. The council confirmed the open minutes from June 28, 2021, and adjourned.

• Moved into closed session under Municipal Act s.239(2)(f),(i) (9-0)
• Received District Energy Update in closed session, no direction to staff
• Confirmed open minutes of June 28, 2021 meeting (10-0)
• Adjourned meeting (10-0)

Committee of Management for the Elliott

The Committee of Management for the Elliott is meeting to confirm the September 7, 2021 minutes and receive the 2021-Q3 quarterly report on operations of the Elliott Long-Term Care Residence. The meeting is held electronically due to COVID-19 and is live-streamed.

• Confirmation of minutes from September 7, 2021
• Receive CME-2021-4: The Elliott Long-Term Care Residence Quarterly Report 2021-Q3

The Committee of Management for the Elliott received the Q3 2021 quarterly report on the Elliott Long-Term Care Residence. It also referred any direction to City staff regarding signing a non-binding application for additional long-term care beds to the December 20, 2021 City Council meeting. The Committee requested that Elliott Community staff provide two versions of the completed application form (phase one, and phase one and two combined) to City staff by December 16, 2021 for review. The meeting minutes from September 7, 2021 were confirmed, and the meeting was adjourned.

• Confirmed the September 7, 2021 open meeting minutes (carried 11-0).
• Received the 2021-Q3 quarterly report on Elliott Long-Term Care Residence operations (carried 13-0).
• Referred direction to City staff on signing a non-binding application for additional long-term care beds to the December 20, 2021 City Council meeting (carried 13-0).
• Requested Elliott Community staff provide two versions of the completed application form (phase one, and phase one and two combined) to City staff by December 16, 2021 for review (carried 13-0).
• Adjourned the meeting at 1:53 p.m. (carried 13-0).

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It contains no information reports for discussion, but includes provincial consultation documents on proposed changes to Ontario's Building Code and exemptions for low-risk sewage works, as well as correspondence from other municipalities on fire safety, conversion therapy, national childcare, and recycling. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Provincial consultation: proposed changes for next edition of Ontario's Building Code
• Provincial consultation: proposed exemptions for low-risk sewage works
• City of Kitchener resolution on fire safety measures
• City of Kitchener resolution on conversion therapy
• Resignation of David Worden from Water Conservation and Efficiency Public Liaison Committee

Special Council Meeting - Budget

This is a special City Council meeting to consider and potentially approve the 2022 and 2023 City budgets, including operating and capital expenditures, fee changes, and reserve fund adjustments. The meeting also includes a closed session to discuss non-union employee compensation. Council will vote on the budget recommendations, which include property tax levy increases of 3.64% for 2022 and 4.69% for 2023.

• 2022 operating budget of $481,067,796 and 2023 of $500,734,742
• 2022 property tax levy increase of 3.64% ($277,380,693) and 2023 of 4.69% ($293,153,601)
• Stormwater base charge increase to $7.00/month (9.37%) in 2022 and $7.60/month (8.57%) in 2023
• Water volume charge increase to $1.87/cubic meter (2.75%) in 2022 and $1.95 (4.28%) in 2023
• Capital budget of $141,423,650 (2022) and $161,907,150 (2023)

Council approved the 2022/23 operating budget with a 2022 property tax levy increase of 3.59% and a 2023 increase of 4.38%, along with the capital budget. The approval followed numerous amendments, including increased funding for transit, paramedic services, and community benefit agreements, funded partly from reserves. A motion to defer budget approval to late February was defeated.

• Approved 2022/23 operating budget with gross expenditures of $485,666,624 (2022) and $506,173,886 (2023), and tax levy increases of 3.59% (2022) and 4.38% (2023).
• Approved 2022-2023 capital budget of $141,423,650 (2022) and $161,907,150 (2023).
• Approved 1.75% merit increase for non-union municipal employees effective January 1, 2022.
• Approved amendments increasing funding for Transit Route Review, Paramedic Services Master Plan, and Community Benefit Agreements for Guelph Humane Society and Guelph Neighbourhood Support Coalition.
• Approved a 12-month Affordable Bus Program pilot with three income tiers offering discounted monthly passes.
• Approved a 'kids ride free transit' pilot for ages 5-12, funded from the Tax Operating Contingency Reserve.
• Approved a one-time $50,000 investment for a court support worker and $91,000 for the Welcoming Streets Initiative.
• Defeated motions to defer budget approval, reduce police budget by $483,000, and reduce library budget by $175,000 (later reduced to $100,000 and approved).

Water Conservation and Efficiency Public Advisory Committee

This agenda for the Guelph Water Conservation and Efficiency Public Advisory Committee contains only boilerplate interface text and no actual agenda items, decisions, or discussion topics. The meeting appears to be scheduled but no substantive business is listed.

The committee approved meeting notes from February 3 and September 28, 2021. Staff presented 2020 water consumption data showing a 7% total reduction, a 5% residential increase, and a 33% ICI decrease. The Water Supply Master Plan will not go to Council on December 15, 2021; it will be posted for review in January 2022 for 90 days, with Council review expected in early Q2 2022. The committee will be dissolved and replaced by a stakeholder committee after the plan's Council review.

• Approved February 3, 2021 meeting notes (motion by GP, seconded by JB, carried)
• Approved September 28, 2021 meeting notes (motion by GP, seconded by RK, carried)
• Delayed Water Supply Master Plan Council review to early Q2 2022, with a 90-day public review starting January 2022
• Scheduled three more committee meetings in 2022 (February to September) before dissolution
• Planned to develop a Water Efficiency Strategy update based on a blended conservation scenario (5.4% demand reduction by 2051)
• Agreed to circulate a poll to confirm 2022 meeting dates

Council Remuneration and Support Advisory Committee

The Council Remuneration and Support Advisory Committee is meeting to discuss council compensation. Two presentations are scheduled: one from Watson & Associates Economists Ltd. and one from Marianne Love, both regarding council remuneration reviews. The committee will also discuss the Ontario Living Wage and related resources.

• Presentation by Watson & Associates Economists Ltd. on council remuneration
• Presentation by Marianne Love on 2021 Council Compensation Review and comparator groups
• Living wage discussion with Ontario Living Wage and AMO's We All Win resource

The Committee received presentations from Watson & Associates Economists Ltd. and Marianne Love on municipal councillor roles and comparator compensation. No decisions were made on remuneration. The living wage discussion was deferred to the next meeting on December 11, 2021. The meeting adjourned at 8:07 pm.

• Approved the minutes of the November 16, 2021 meeting.
• Received presentations from Watson & Associates and Marianne Love (no action taken).
• Deferred living wage discussion to December 11, 2021.
• Adjourned the meeting at 8:07 pm.

Economic Development and Tourism Advisory Committee

The provided document contains only procedural boilerplate and empty metadata fields. There are no specific items, discussions, or decisions listed for the Economic Development and Tourism Advisory Committee meeting on 2021-11-30.

The Economic Development Advisory Committee approved the October 26, 2021 meeting minutes and voted to add two items to the agenda, also changing the Employment Survey presenter. The committee heard updates on the 2022 Business Survey, 2022 membership recruitment, and the resignation of member Kevin McDermott. The Economic Development and Tourism Strategy update was rescheduled to January 10, 2022, due to a full Council agenda.

• Approved the October 26, 2021 meeting minutes.
• Approved adding the Economic Development and Tourism Strategy Update and Member Resignation items to the agenda.
• Approved changing the Employment Survey presenter from Christine Chapman to Peter Minkiewicz.
• Adjourned the meeting at 3:44 p.m.

Information Items

This meeting consists of information items distributed for public and Council review. The agenda includes corporate updates, budget monitoring, and intergovernmental consultation responses.

• Corporate Update on Equity, Diversity and Inclusion Initiatives
• Notice of Closing for Hanlon Creek Business Park - Block 20
• Third Quarter 2021 Budget Monitoring Report
• Provincial Consultation: Proposed Changes for Ontario's Building Code
• Provincial Consultation: Proposed Exemptions for Low Risk Sewage Works

Natural Heritage Advisory Committee

The Natural Heritage Advisory Committee is meeting remotely to receive a staff presentation on the draft Tree Planting Strategy and to provide comments for staff and Council. The agenda also includes routine items: approval of previous minutes, announcements, and adjournment.

• Receive presentation on Tree Planting Strategy by Timea Filer, Urban Forestry Field Technologist
• Provide comments on draft Tree Planting Strategy to staff and Council
• Approve minutes from September 30, 2021 meeting

The Natural Heritage Advisory Committee received a staff presentation on the draft Tree Planting Strategy and voted to forward its comments to staff and Council for consideration. The committee supported a 40% canopy cover target over 50 years, with suggestions for incremental goals, private-property subsidies, and engagement with neighbourhood and environmental groups. The minutes from the September 30, 2021 meeting were approved. No other substantive decisions were made.

• Approved minutes from the September 30, 2021 meeting.
• Received the staff presentation on the Tree Planting Strategy.
• Carried motion to provide committee comments on the draft Tree Planting Strategy to staff and Council.
• Adjourned the meeting at 8:33 p.m.

Arts and Culture Advisory Committee

This agenda for the Guelph Arts and Culture Advisory Committee meeting on November 25, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

The Guelph Museums Advisory Committee endorsed the 2021-2023 Strategic Operating Plan, with the motion carried. The committee also adopted the meeting agenda and the September 23, 2021 meeting minutes. The meeting was adjourned at 6:42pm.

• Adopted the meeting agenda (Motion 2021/22, carried)
• Adopted the September 23, 2021 meeting minutes (Motion 2021/23, carried)
• Endorsed the Strategic Operating Plan (2021-2023) (Motion 2021/24, carried)
• Adjourned the meeting at 6:42pm (Motion 2021/25, carried)

Transportation Advisory Committee

This agenda for the Guelph Transportation Advisory Committee meeting on November 25, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Planning, Environment and Water Advisory Committee

The Planning Advisory Committee will receive a staff presentation regarding the Comprehensive Zoning Bylaw Review. The committee is also tasked with providing comments on the draft proposed review to staff and Council for consideration.

• Comprehensive Zoning Bylaw Review Presentation

The Planning Advisory Committee received a staff presentation on the Comprehensive Zoning Bylaw Review and voted to forward its comments on the draft bylaw to staff and Council for consideration. The committee also approved the October 27, 2021 minutes with a correction to a member's name. No other decisions were made.

• Approved the October 27, 2021 minutes as amended, correcting the spelling of Lisa Mactaggart's name.
• Received the staff presentation 'Comprehensive Zoning Bylaw Review'.
• Forwarded committee comments on the draft zoning bylaw to staff and Council for consideration.
• Adjourned the meeting at 7:50 p.m.

Property Standards Committee

This agenda for the Guelph Property Standards Committee meeting on November 23, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents to review.

Guelph Sports Hall of Fame Board of Directors

The Guelph Sports Hall of Fame Board of Directors is holding a routine remote meeting. The agenda contains only standard procedural items such as call to order, approval of minutes, announcements, and adjournment, with no substantive discussion items listed.

• First Nations Acknowledgment
• Disclosure of Pecuniary Interest
• Approval of Minutes
• Chair and Staff Announcements

The Guelph Sports Hall of Fame Board approved the final version of its nomination form, with all members in favour, and directed Adam Stewart to update the submission email and post the form on the City's website. The Board discussed relocating the Hall of Fame plaques from the Old Quebec St. Mall, with a six-to-nine month notice expected, and heard from Guelph Museums manager Tammy Adkin about potential live display cases and grant funding. No final decision was made on purchasing new or second-hand display cases or on the plaque relocation design.

• Approved the final version of the Hall of Fame Nomination Form, all in favour.
• Directed Adam Stewart to change the form's submission email to the Sports Hall of Fame address and notify Coralee to post it on the City's websites.
• Approved the October 26, 2021 minutes, moved by Larry Townsend and seconded by Adam Stewart.
• Approved the November 23, 2021 agenda, moved by Adam Stewart and seconded by Carolyn Lee.
• Adjourned the meeting, moved by Mike MacIntyre and seconded by Adam Stewart.
• Deferred decisions on display case purchase (new vs. second-hand) and plaque relocation design to a future meeting.

CAO Recruitment, Selection and Performance Sub-committee

This is a procedural agenda for the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee. The main item is a motion to move into a closed meeting to discuss the CAO's 2021 performance evaluation and set objectives for 2022, citing personal matters and labour relations. No decisions or public discussions are listed.

• Closed meeting to consider CAO Performance Evaluation for 2021 and Objectives Setting for 2022
• Meeting held electronically due to COVID-19, live streamed on guelph.ca/live
• Phone access available at 1-416-216-5643, access code 2344 403 7030

The sub-committee met in closed session to discuss the CAO's 2021 performance evaluation and 2022 objectives. It voted unanimously to forward the final 2021 evaluation results to Council for a decision on December 20, 2021. It also voted unanimously to bring the amended 2022 CAO objectives back to the committee in December for final discussion before the December 20 Council meeting.

• Moved into closed meeting under Municipal Act sections 239(2)(b) and (d) (carried 4-0)
• Forwarded final 2021 CAO performance evaluation results to Council for decision on Dec. 20, 2021 (carried 5-0)
• Agreed to bring amended 2022 CAO objectives back to the committee in December for final discussion (carried 5-0)
• Adjourned the meeting at 4:55 p.m. (carried 5-0)

City Council

City Council is scheduled to approve a contract transferring the management of the Guelph Farmers' Market to 10 Carden Shared Space, including $500,000 in transitional funding. The body will also vote on a one-time pilot for Remote Accessible Vote by Mail for the 2022 election and direct staff to create an exemption process for parking recreational trailers in residential driveways.

• Guelph Farmers' Market: Agreement with 10 Carden Shared Space to manage operations, with $500,000 transitional funding over six years.
• 2022 Election: Approval of Remote Accessible Vote by Mail as a one-time pilot, funded by a $40,000 transfer from unused conference funds.
• Trailer Parking: Direction to create an exemption process for short-term parking of recreational trailers in residential driveways.
• Dixon's Distilled Spirits: Support for a By the Glass Manufacturer’s Limited Liquor Sales Licence for the brewery at 355 Elmira Road, Unit 106.
• By-laws: Passage of amendments to the Downtown Business Improvement Area Board of Management and Traffic By-law.

Council voted 10-0 to delegate authority to the Deputy CAO to enter an agreement with 10 Carden Shared Space to manage and operate the Saturday Farmers' Market at 2 Gordon Street, with 10 Carden assuming all operating costs and paying percentage-based rent. The city will provide $500,000 in transitional funding over six years (2022-2027), and the existing market by-law will be repealed on December 31, 2022. Council also approved appointments to advisory committees, confirmed minutes, adopted consent items, and directed staff to report on trailer parking options and to research accessible voting enhancements for 2026.

• Approved delegation of authority to enter agreement with 10 Carden Shared Space to operate the Guelph Farmers' Market (10-0).
• Approved $500,000 transitional funding to 10 Carden Shared Space over 2022-2027 (10-0).
• Approved appointments to 17 advisory committees and local boards (12-0).
• Confirmed minutes of October 12, 18, and 20, 2021 meetings (12-0).
• Adopted consent items including Use of Corporate Resources policy update and support for Dixon's Distilled Spirits liquor licence (12-0).
• Directed staff to report by Q2 2022 on options for parking recreational vehicles and trailers in residential driveways (12-0).
• Approved continuing vote by mail and home vote pilot for 2022 election; denied Remote Accessible Vote by Mail (12-0).
• Approved Internal Audit Work Plan 2022-2024 and requested Guelph Police Services participate in discussions (12-0).

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. No information reports are listed, and no decisions are being made at this meeting. The package includes correspondence and provincial consultation notices for council's awareness.

• City of Guelph letter to Waterloo Regional Airport on airplane noise
• Provincial consultation on proposals to fix long-term care
• Provincial consultation on proposed exemptions for low-risk sewage works
• Provincial consultation on proposed changes to Ontario's Building Code
• Correspondence from Kitchener, Vaughan, and LaSalle on various resolutions

Special Council Meeting - Budget

This special meeting is scheduled to host public delegations regarding the 2022 and 2023 City of Guelph budgets. Representatives from the Guelph Neighbourhood Support Coalition and the Guelph Humane Society are scheduled to speak.

• Public delegations for 2022 and 2023 City of Guelph Budget

This was a special council meeting held solely to receive public delegations on the 2022 and 2023 City of Guelph budget. No decisions were made; the meeting adjourned without any budget votes or other substantive actions.

• Adjourned meeting at 9:35 p.m. (12-0)

Special Council Meeting - Budget

This special council meeting is dedicated to reviewing the proposed 2022 and 2023 city budget, with recommendations to be referred to the December 2, 2021 council meeting. The budget includes operating and capital expenditures, fee changes, and tax levy increases. Presentations from city staff and local agencies will be followed by council questions.

• 2022 operating budget gross expenditure of $481,067,796 with 3.64% tax levy increase over 2021
• 2023 operating budget gross expenditure of $500,734,742 with 4.69% tax levy increase over 2022
• Stormwater base charge increase to $7.00/month in 2022 and $7.60/month in 2023
• Water volume charge of $1.87/cubic meter in 2022 and $1.95 in 2023; wastewater $1.99 and $2.05
• Guelph General Hospital levy of $750,000 budgeted for second of six years

Council referred the 2022/23 operating and capital budgets to the December 2, 2021 meeting for approval. The proposed operating budget includes gross expenditures of $481,067,796 (2022) and $500,734,742 (2023), with property tax levy increases of 3.64% and 4.69% respectively. The capital budget is proposed at $141,423,650 (2022) and $161,907,150 (2023). No final decisions were made; the motion to refer carried 13-0.

• Referred 2022/23 operating budget to Dec. 2 meeting (13-0)
• Referred 2022-2023 capital budget to Dec. 2 meeting (13-0)
• Referred Downtown Guelph Business Association budgets to Dec. 2 meeting (13-0)
• Referred creation of three reserve funds to Dec. 2 meeting (13-0)
• Referred 2024-2031 capital forecast to Dec. 2 meeting (13-0)

Council Remuneration and Support Advisory Committee

The Council Remuneration and Support Advisory Committee is meeting to discuss historical council compensation, plan its information-gathering process, and consider a letter from Councillor Mark MacKinnon suggesting changes to remuneration. The meeting is largely discussion-oriented with no decisions listed on the agenda.

• Discussion of council compensation historical review
• Planning for information gathering process
• Letter from Councillor Mark MacKinnon on remuneration suggestions
• Approval of minutes from November 2, 2021 meeting

The committee reviewed historical information and discussed the process for receiving consultant materials. They determined the process they would follow to conclude their task. No substantive decisions were made; the meeting was procedural and informational.

• Approved minutes of November 2, 2021 meeting
• Adjourned meeting at 6:44 pm

Special Council Meeting

This special council meeting focuses on the Guelph Transit Action Plan – Route Review Recommended Plan. Council will consider approving the staff-recommended 'Future Ready Plan' for implementation in spring 2022, pending budget approval, and will refer financial implications to the 2022 and 2023 budget deliberations. The agenda also includes adoption of by-laws and standard procedural items.

• Approve Future Ready Plan (staff recommended) for transit route changes, implementation spring 2022
• Refer financial implications to 2022 and 2023 budget deliberations on December 2, 2021
• Approve Guelph Transit Service Guidelines (Attachment 1, Section 6)
• Pause Revenue to Cost ratio targets for fare increases until Transit Fare Strategy completed
• Authorize staff to execute ICIP Public Transit Stream Transfer Payment Agreement with Province of Ontario

Council approved the Guelph Transit Action Plan's Future Ready Plan (staff-recommended) for spring 2022 implementation, pending budget approval, and adopted the Guelph Transit Service Guidelines (Section 6.1). A motion to refer parts of the plan to the December 2 budget meeting was defeated. Council also directed staff to explore partnerships/grants for interregional transit and passed two by-laws.

• Approved Future Ready Plan for transit implementation, pending budget (13-0)
• Approved Guelph Transit Service Guidelines Section 6.1 (13-0)
• Defeated referral of clauses 2 and 5 to December 2 budget meeting (4-9)
• Directed staff to explore partnerships/grants for interregional transit (13-0)
• Passed By-laws (2021)-20646 and (2021)-20647 (13-0)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It contains no information reports for discussion, but includes correspondence, provincial consultation responses, and minutes from boards and committees. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Joint City, Police, CMHA-WW follow-up letter on IMPACT program, including $2M cost analysis
• City submissions on active transportation and innovative vehicle consultations
• Response to provincial proposal on administrative penalties regulation
• Provincial consultation on exemptions for low-risk sewage works
• Resignation of Kesia Kvill from Heritage Guelph

Committee of Adjustment

The Guelph Committee of Adjustment is holding a public hearing for applications under sections 45 and 53 of the Planning Act. The only current application is a consent request to create two new residential lots at 167 Alice Street. The meeting is being held remotely due to COVID-19, with public comments and speaking opportunities available.

• Consent application B-23/21 and B-24/21 for 167 Alice Street to create two new residential lots
• Public hearing for applications under sections 45 and 53 of the Planning Act
• Remote meeting live streamed on guelph.ca/live
• Public comments due by noon on November 10, 2021

The Committee of Adjustment approved two consent applications (B-23/21 and B-24/21) to sever 167 Alice Street into two parcels, each subject to 18 conditions covering design, stormwater, servicing, and other requirements. The approvals were moved by J. Smith and seconded by M. Allison, and carried. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved consent B-23/21 to sever a 336 sq m parcel at 167 Alice Street (carried)
• Approved consent B-24/21 to sever a 275 sq m parcel at 167 Alice Street (carried)
• Approved minutes of October 14, 2021 meeting (carried)
• Adjourned meeting at 4:25 p.m. (carried)

Property Standards Committee

This agenda for the Guelph Property Standards Committee meeting on 2021-11-10 contains only boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

Council Planning

Guelph City Council's Planning meeting will consider one main item: receiving the first draft of the Comprehensive Zoning Bylaw Review, presented by staff. The meeting is held electronically due to COVID-19 and includes standard procedural items like the call to order, O Canada, and disclosure of interests. The only substantive discussion is the zoning bylaw draft, which is being released for public input.

• Comprehensive Zoning Bylaw Review: Phase 3 Public Release of First Draft (Report IDE-2021-308)
• Staff presentation by Jayne Holmes and Abby Watts on the zoning bylaw draft
• Attachment: Phase 2 Community Engagement Staff Response Chart
• Attachment: Summary of Council Parking Workshop, April 14, 2021

Council received the first draft of the new Comprehensive Zoning Bylaw, as presented in report IDE-2021-308, with a unanimous vote of 13 to 0. The draft was discussed as part of Phase 3 of the review, with an overview of the timeline, key principles, and next steps. No other substantive decisions were made; the meeting also included passing two by-laws and adjourning.

• Received first draft of Comprehensive Zoning Bylaw (13-0)
• Passed by-laws 2021-20641 to 2021-20642 (13-0)

CAO Recruitment, Selection and Performance Sub-committee

The CAO Recruitment, Selection and Performance Sub-committee will meet to conduct a performance evaluation for the 2021 Chief Administrative Officer. The committee also intends to set objectives for the year 2022 during a closed session.

• Chief Administrative Officer Performance Evaluation for 2021
• Setting of objectives for 2022

The sub-committee voted unanimously to enter a closed meeting to discuss the Chief Administrative Officer's 2021 performance evaluation and 2022 objectives, citing personal matters and labour relations. After returning to open session, the mayor reported that direction was given to staff, with further discussion scheduled for November 22 and a report to full council in December. No other substantive decisions were made.

• Approved motion to move into closed meeting (5-0)
• Discussed CAO performance evaluation and 2022 objectives in closed session
• Gave direction to General Manager, Human Resources and Mayor on CAO evaluation
• Scheduled follow-up meeting for November 22, 2021
• Adjourned meeting (5-0)

Heritage Advisory Committee

The Heritage Guelph Committee is meeting remotely to discuss heritage matters, including a proposed designation for 919 York Road, a letter from the Guelph Hiking Trail Club about the Ontario Reformatory Wood Trestle Bridge, and an update on the Ontario Reformatory designation. The committee will also approve minutes from previous meetings. Delegations may present opinions with prior registration.

• 919 York Road: proposed heritage designation under Ontario Heritage Act, deferred from October 12 meeting
• Letter from Guelph Hiking Trail Club re: Ontario Reformatory Wood Trestle Bridge
• Update on Ontario Reformatory designation
• Approval of minutes from October 12, 2021 Heritage Guelph and October 25, 2021 Designation Working Group meetings

Heritage Guelph voted to advise City Council to publish a Notice of Intention to Designate 919 York Road under the Ontario Heritage Act, with an amendment limiting heritage attributes to the property's stone gate and driveway. The committee also deferred discussion of the Wooden Trestle Bridge to January 2022 and approved minutes from previous meetings.

• Approved motion to recommend designation of 919 York Road (carried)
• Approved amendment limiting heritage attributes to stone gate and driveway (carried)
• Approved motion as amended for 919 York Road designation (carried)
• Deferred Wooden Trestle Bridge discussion to January 2022 (carried)
• Approved October 12, 2021 minutes (carried)
• Approved October 25, 2021 Designation Working Group minutes (carried)

Information Items

This meeting consists of information items for public and Council review. The agenda contains no new reports, intergovernmental updates, or committee items, only correspondence from Kitchener.

• City of Kitchener Resolution: Vaccine Passport Program
• City of Kitchener Resolution: Renovictions

Council Remuneration and Support Advisory Committee

The Council Remuneration and Support Advisory Committee is meeting remotely to review a historical memo on council compensation, confirm its 2021/2022 meeting schedule, and receive training on the code of conduct and meeting management. The committee will also select a chair and vice-chair. This is an organizational and informational meeting, not a decision-making session on specific policies.

• Review of Memo - Council Compensation Historical Review
• Confirmation of 2021/2022 Committee Schedule
• Training on Code of Conduct, Policies and Meeting Management
• Selection of Chair and Vice-Chair
• Strategic Plan overview of initiatives and council objectives

The Council Remuneration and Support Advisory Committee held an introductory meeting, approving its 2021-2022 meeting schedule. Kevin Bowman was appointed Chair and Mark Schneider Vice-Chair. The meeting also included training on the Code of Conduct and an overview of council compensation history, but no substantive policy decisions were made.

• Approved 2021-2022 committee schedule (carried)
• Appointed Kevin Bowman as Chair (carried)
• Appointed Mark Schneider as Vice-Chair (carried)

Committee of the Whole

The Committee of the Whole is reviewing several municipal updates, including proposed changes to trailer parking regulations in residential driveways. Members are also considering voting methods for the 2022 municipal election and a liquor sales licence application for Dixon's Distilled Spirits.

• Proposal for an exemption process for short-term parking of recreational trailers and vehicles in residential driveways
• Decision on whether to use Remote Accessible Vote by Mail for the 2022 municipal election
• Support for Dixon's Distilled Spirits’ liquor sales licence application at 355 Elmira Road, Unit 106
• Approval of the Internal Audit Work Plan for 2022-2024
• Update on the Guelph Farmers' Market 10Carden Shared Space negotiation

The Committee of the Whole approved delegating authority to the Deputy CAO to enter an agreement with 10 Carden Shared Space to manage and operate the Saturday Farmers' Market at 2 Gordon Street, with 10C assuming all operating costs and paying rent based on a revenue percentage. The City will provide $500,000 in transitional funding over six years (2022-2027), and the existing market by-law will be repealed on December 31, 2022. The committee also approved a one-time pilot project for Remote Accessible Vote by Mail for the 2022 municipal election, subject to testing, and directed staff to create an exemption process for short-term trailer parking in residential driveways.

• Approved delegation of authority to enter agreement with 10C Shared Space for Farmers' Market operations (9-0)
• Approved $500,000 transitional funding to 10C over six years (9-0)
• Approved Remote Accessible Vote by Mail as one-time pilot for 2022 election, subject to testing (12-1)
• Approved continuing vote by mail and home vote service pilot for 2022 election (10-3)
• Approved support for Dixon's Distilled Spirits liquor sales licence application (12-0)
• Directed staff to bring back Delegation of Authority Bylaw amendments for future brewery/wine licence support (10-2)
• Directed staff to create exemption process for short-term recreational trailer parking in driveways (11-1)
• Approved Internal Audit Work Plan 2022-2024 (13-0)

Information Items

This is the City Council's weekly information package, distributed electronically for public and Council review. It includes status updates on major city projects, a report on a potential small business property tax subclass, and a consultation notice on administrative penalties. Council members may request any item be moved to a future Committee of the Whole meeting for discussion.

• Tier One Project Portfolio Status Update, Third Quarter 2021 (2021-331)
• Small Business Property Tax Sub-class report (2021-334)
• Consultation: Administrative Penalties Regulation under the Resource Recovery and Circular Economy Act (2021-299)
• Guelph Police Services Board minutes from September 16, 2021
• Economic Development Advisory Committee resignation of Kevin McDermott

Arts and Culture Advisory Committee

This agenda for the Guelph Arts and Culture Advisory Committee meeting on October 28, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Guelph Museums Advisory Committee met on September 23, 2021, and adopted the meeting agenda and the June 24, 2021 minutes. The committee discussed the Manager's Report, including staff changes and policy updates, and reviewed a draft of the Strategic Operating Plan (2021-2023), with a revised draft to be circulated before the next meeting. No substantive decisions were made beyond routine approvals.

• Adopted meeting agenda (Motion 2021/20, carried)
• Adopted June 24, 2021 meeting minutes (Motion 2021/21, carried)
• Adjourned meeting at 7:12pm (Motion 2021/21, carried)

Planning, Environment and Water Advisory Committee

The Planning Advisory Committee is reviewing a draft Official Plan Amendment for the Clair-Maltby Secondary Plan. The committee will also discuss new policies for advisory committees of Council and review provincial legislative changes affecting local planning.

• Review of draft proposed Official Plan Amendment for the Clair-Maltby Secondary Plan
• Presentation on Advisory Committees of Council Policy Review
• Discussion regarding local planning decision making and provincial legislative changes
• Approval of minutes from May 25, 2021 meeting

The Planning Advisory Committee approved forwarding its comments on the draft Official Plan Amendment for the Clair-Maltby Secondary Plan to staff and Council for consideration. The committee also agreed to review previous city comments on provincial planning consultations and consider providing advice on local planning decision making at a future meeting. The minutes of the May 25, 2021 meeting were approved. No other substantive decisions were made.

• Approved minutes from May 25, 2021 meeting (carried)
• Forwarded Clair-Maltby Secondary Plan comments to staff and Council (carried)
• Agreed to review previous city comments on provincial planning consultations (carried)
• Agreed to consider providing advice on local planning decision making at a future meeting (carried)

Tourism Advisory Committee

This agenda for the Guelph Tourism Advisory Committee meeting on October 26, 2021, contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed in the provided text.

Guelph Sports Hall of Fame Board of Directors

The agenda contains only procedural items for the Board of Directors meeting. No specific discussion topics or decisions are listed in the provided document.

The Guelph Sports Hall of Fame Board voted unanimously to move forward with planning the May 18, 2022 dinner for the 2020 inductees, based on provincial guidelines suggesting vaccine passports and masks may no longer be required by then. The board also discussed relocating the Hall of Fame plaques due to Old Quebec Street Mall renovations, with a six-month lead time before moving. No other substantive decisions were made; remaining items were procedural or action-item updates.

• Approved motion to proceed with planning May 18, 2022 dinner for 2020 inductees (all in favour)
• Approved August 17, 2021 minutes (moved by Adam Stewart, seconded by Larry Townsend)
• Approved October 26, 2021 agenda (moved by Carolyn Lee, seconded by Garrett Duvall)

Economic Development and Tourism Advisory Committee

This agenda contains only procedural boilerplate and embedded content placeholders; no substantive items, decisions, or discussions are listed.

The Economic Development Advisory Committee voted to support staff recommendations to implement the Municipal Accommodation Tax for Guelph. The committee also supported the City entering into an agreement with 10C to run the Saturday farmers' market and activate underutilized market space, with one abstention. The September meeting minutes were approved.

• Approved September meeting minutes (carried)
• Supported Municipal Accommodation Tax implementation (carried)
• Supported agreement with 10C for farmers' market activation (4 in favor, 1 abstained)

City Council

City Council is reviewing several reports, including the approval of new environmental credit policies and a tree permit refusal. The meeting also includes decisions on allocating funds for supportive housing projects and updates on city-owned real estate assets.

• $884,000 awarded to Guelph Welcome In Drop In Centre for Grace Gardens at 721 Woolwich Street
• $383,646 awarded to Wyndham House Incorporated for Youth Supportive Housing at 51 Bellevue Street
• Approval of Leak Forgiveness and Sewer Abatement Credit Policies
• Refusal of tree permit for 649 Scottsdale Drive
• Application for York Road Phase 3 reconstruction via MTO Connecting Links Program

City Council approved $884,000 for Grace Gardens supportive housing at 721 Woolwich Street and $383,646 for Wyndham House youth supportive housing at 51 Bellevue Street, both from the Affordable Housing Reserve. Council also approved several policies and appointments, including environmental credit policies and a revised Public Petitions Policy. The meeting included procedural votes on minutes and a closed session.

• Approved $884,000 to Guelph Welcome In Drop In Centre for Grace Gardens supportive housing (13-0)
• Approved $383,646 to Wyndham House for Youth Supportive Housing Program (13-0)
• Approved Leak Forgiveness and Sewer Abatement Credit Policies (13-0)
• Approved Public Petitions Policy as amended (13-0)
• Revoked Councillor Gibson's appointment to Downtown Guelph Business Association Board (13-0)
• Appointed Councillor Goller to Downtown Guelph Business Association Board (13-0)
• Directed staff to report on Downtown Business Improvement Area governance review (13-0)
• Authorized Bell fibre expansion agreement negotiations (13-0)

Designation Working Group - Heritage Guelph

This agenda for the Designation Working Group of Heritage Guelph contains only procedural boilerplate and embedded media placeholders, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but the agenda provides no substantive content for public review.

The Designation Working Group met remotely and received verbal presentations on a draft subcommittee terms of reference and a priority list for individual heritage designations. Discussion was facilitated using an ORID format. No formal decisions were made; the items were only discussed.

• Discussed draft subcommittee terms of reference (no vote)
• Discussed priority list for individual designation (no vote)

Information Items

This is the City Council's weekly information package, distributed for public awareness. No decisions are made; council members may request items for future discussion. Items include a Community Benefit Agreement report, a provincial consultation on administrative penalties, and correspondence from other municipalities.

• Community Benefit Agreement 2020 report and 2021 temporary summary
• Consultation on Administrative Penalties Regulation under Resource Recovery and Circular Economy Act
• Township of Puslinch resolution on Guelph Water Supply Master Plan 2021 Update
• City of Vaughan resolution on National Teen Driver Safety Week
• Ontario Energy Board notice on Enbridge natural gas rate increase

Transportation Advisory Committee

The Guelph Transit Advisory Committee is meeting remotely to discuss transit route reviews, business services, general transit updates, and committee vacancies. They will also review advisory committee policies and hear updates on social media, electric buses, and fare collection. The meeting includes approval of previous minutes and staff presentations.

• Route Review Discussion led by Supervisor of Transit Planning and Scheduling
• Business Service Update by Manager of Business Services
• General Transit Update by General Manager of Transit
• Update on City of Guelph Advisory Committee Policies
• Discussion on Electric Buses and Infrastructure

Special Council Meeting

This special council meeting is primarily a public meeting under the Development Charges Act to discuss a proposed amendment to the 2021 Development Charges By-law (2021-264). Council will consider approving an updated Development Charges Background Study and an amending by-law, with final recommendations referred to the December 13, 2021 council meeting. The agenda also includes routine items like call to order, O Canada, and disclosure of interests.

• Public meeting on 2021 Development Charges By-law Amendment 2021-264
• Proposed approval of Development Charges Background Study dated September 17, 2021
• Updated capital projects set out in Chapter 4 of the Background Study
• Draft Amending Development Charges By-law (Attachment-4) to be considered
• Recommendations referred to December 13, 2021 City Council meeting

Council held a public meeting on the 2021 Development Charges By-law Amendment and voted unanimously (12-0) to refer the proposed recommendations to the December 13, 2021 City Council meeting. The recommendations include approving the Development Charges Background Study dated September 17, 2021, updated capital projects, and the amending by-law. No final decision on the by-law was made at this meeting.

• Referred 2021 Development Charges By-law Amendment recommendations to Dec. 13, 2021 Council meeting (12-0)
• Passed by-law 2021-20639 (12-0)

Accessibility Advisory Committee

This is the agenda for the Guelph Accessibility Advisory Committee meeting on October 19, 2021. The agenda contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions. No substantive business is identified.

The Accessibility Advisory Committee discussed the Baker Street Library development and passed a motion to review coverage design options for two Type A accessible parking spaces on Chapel Lane before agreeing to the on-street accessible parking layout. The committee also provided feedback on the proposed bike skills facility and splash pad at Eastview Park, and received updates on speed cushions and the Remote Accessible Vote by Mail report.

• Motion to review coverage design options for two Type A accessible parking spaces on Chapel Lane (carried)
• Motion to approve agenda (carried)
• Motion to approve minutes of August 17, 2021 (carried)
• Motion to extend meeting by 10 minutes (carried)
• Motion to adjourn (carried)

Solid Waste Management Master Plan Advisory Committee

The provided document contains only procedural metadata and software interface text. There are no specific topics, decisions, or discussions listed for the Solid Waste Management Master Plan Advisory Committee meeting on 2021-10-19.

Council Orientation and Education Workshop

This is a Council Orientation and Education Workshop, not a decision-making meeting. Council will discuss 2022 budget priorities and affordability, based on pre-survey findings, with facilitated discussion and a budget strategy presentation. No formal votes or decisions are scheduled.

• 2022 City Budget Workshop - Prioritization and Affordability, 2021-310
• Service Delivery Priority Discussion with pre-survey Council findings
• Affordability Discussion with pre-survey Council findings
• Budget Strategy presentation by Tara Baker, General Manager, Finance/City Treasurer

Council held a workshop on the 2022 City Budget, including facilitated discussions on service delivery priorities and affordability, and a presentation on the budget process. The only formal decision was to receive the workshop presentation, which passed unanimously (13-0). No budget amounts or specific service decisions were made at this meeting.

• Received 2022 Budget Workshop presentation (13-0)

Information Items

This is the City Council's weekly information package, distributed for public awareness. It includes reports on the Downtown Parking Master Plan update and the Cities Race to Zero initiative, plus correspondence and minutes. No votes or decisions are scheduled; council members may request items for future discussion.

• Downtown Parking Master Plan Update - 2021-307 with accomplishments 2015-2021
• Cities Race to Zero - 2021-309
• Consultation on Administrative Penalties Regulation under Resource Recovery and Circular Economy Act
• Municipality of Leamington resolution on long-term care homes
• Committee of Adjustment minutes from September 9, 2021

Committee of Adjustment

The Committee of Adjustment is holding public hearings for several applications regarding property variances and lot severances. The agenda includes requests for building additions, new uses, and property modifications.

• 408 Willow Road: Request for a new detached garage and related parking and height variances
• 82 Woodlawn Road West: Variance to permit an animal boarding establishment
• 40 Extra Street: Variances for setbacks regarding a proposed hot tub and decking
• 29-31 Fountain Street West: Consent to create a new lot by separating an existing semi-detached dwelling
• 264 Crawley Road: Variances for office/medical use, parking, building size, and servicing for an addition

The Committee of Adjustment approved four applications and withdrew one at the request of the applicant. Approved: a minor variance to build a detached garage in the front yard at 408 Willow Road; a variance to allow an animal boarding establishment at 82 Woodlawn Road West; a consent for severance at 29-31 Fountain Street West; and variances for an office/medical office with private septic at 264 Crawley Road. Application A-50/21 for 40 Extra Street was withdrawn by the applicant.

• Approved variances for a 53.5 sq m detached garage in the front yard at 408 Willow Road, subject to conditions (moved by K. Meads, seconded by M. Allison).
• Approved a variance to permit an animal boarding establishment at 82 Woodlawn Road West, with conditions including no overnight boarding (moved by S. Dykstra, seconded by K. Meads).
• Approved consent for severance of Part Lots 174 and 175 at 29-31 Fountain Street West, subject to conditions including a parkland payment (moved by M. Allison, seconded by J. Smith).
• Approved variances at 264 Crawley Road to permit an office/medical office with private septic and reduced parking, subject to conditions (moved by S. Dykstra, seconded by K. Meads).
• Withdrawn: Application A-50/21 for 40 Extra Street at the applicant's request.
• Approved the minutes from the September 9, 2021 meeting as circulated (moved by K. Meads, seconded by S. Dykstra).

Council Planning

The Planning Committee is reviewing a request to extend the draft plan of subdivision for Hanlon Creek Business Park. The agenda also includes a proposal for the demolition of a detached dwelling at 239 Elizabeth Street.

• Extension request for Hanlon Creek Business Park Subdivision (File: 23T-03501) with a proposed lapsing date of November 8, 2026
• Proposed demolition of a detached dwelling at 239 Elizabeth Street
• Presentation of Urban Design Awards by Jayne Holmes and David DeGroot

Council approved a five-year extension for the Hanlon Creek Business Park draft plan of subdivision, with a new lapsing date of November 8, 2026, and made administrative updates to the conditions. A motion to approve the demolition of the detached dwelling at 239 Elizabeth Street was defeated (6-7), and a subsequent motion to direct staff to publish a notice of intent to designate the property under the Ontario Heritage Act was carried (7-6). Three by-laws were passed (12-1).

• Approved Hanlon Creek Business Park subdivision extension with lapsing date Nov 8, 2026 (13-0)
• Approved administrative/technical revisions to draft plan conditions (13-0)
• Determined no public notice required for minor condition changes (13-0)
• Denied demolition of detached dwelling at 239 Elizabeth Street (6-7)
• Directed staff to publish notice of intent to designate 239 Elizabeth Street under Ontario Heritage Act (7-6)
• Passed by-laws 2021-20631, 2021-20636, 2021-20637 (12-1)

Heritage Advisory Committee

The committee will receive updates on 797 Victoria Road North and the Couling Architectural Inventory. The meeting also includes a presentation on the Brooklyn and College Hill Survey and deferred training regarding the Ontario Heritage Act.

• Update from General Manager/Chief Planner regarding 797 Victoria Road North
• Brooklyn and College Hill Survey presentation
• Ontario Heritage Act training (deferred from September 13, 2021)
• Update on Couling Architectural Inventory

Heritage Guelph approved two motions recommending that Guelph City Council create and enforce an enhanced property standards bylaw for all properties on the Municipal Register of Cultural Heritage Properties, and begin active enforcement of property standards for those properties. The committee also deferred the proposed designation of 919 York Road to its November 8, 2021 meeting, and received presentations on the Brooklyn and College Hill survey and the Couling Architectural Inventory.

• Recommended enhanced property standards bylaw for registered heritage properties (carried)
• Recommended active enforcement of property standards for registered heritage properties (carried)
• Deferred proposed designation of 919 York Road to November 8, 2021 meeting (carried)
• Received Brooklyn and College Hill HCD Survey presentation (carried)
• Received Couling Architectural Inventory update presentation (carried)
• Approved September 13, 2021 minutes as amended (carried)

Information Items

This is the City Council's weekly information package, distributed for public awareness. It includes staff reports on a property at 797 Victoria Road North and a bird-friendly design guideline, plus a provincial consultation on administrative penalties. No decisions are being made; council members may request items for future discussion.

• 797 Victoria Road North staff report (2021-286) with site photographs
• Bird-friendly Design Guideline, partial completion of Natural Heritage Action Plan priority action 11 (2021-288)
• Consultation on Administrative Penalties Regulation under the Resource Recovery and Circular Economy Act (2021-299)
• Natural Heritage Advisory Committee resignation of Erica Wilkinson

Special Council Meeting

This is a special City Council meeting with a single substantive item: an introduction by Mayor Guthrie regarding 797 Victoria Road North. Council will also consider passing by-law (2021)-20635, which confirms the proceedings of this meeting. The agenda is otherwise procedural, including electronic participation notice, call to order, and adjournment.

• Introduction of item regarding 797 Victoria Road North by Mayor Guthrie
• Consideration of by-law (2021)-20635 to confirm meeting proceedings

Council affirmed the draft minutes of the September 30, 2021 special meeting (7-5) and approved releasing the staff report on 797 Victoria Road North to the public with closed-session information removed by noon Friday (9-2). Council also corrected the address listing for 797 Victoria Road North in the Municipal Register of Cultural Heritage Properties (10-0) and passed By-law (2021)-20635 (6-4).

• Affirmed draft minutes of Sept 30 special meeting (7-5)
• Approved release of 797 Victoria Rd N staff report by noon Friday (9-2)
• Corrected heritage register address for 797 Victoria Rd N (10-0)
• Passed By-law (2021)-20635 (6-4)

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a real estate assets update, a refusal to issue a tree permit, an application for provincial road funding, and updates to environmental policies. The meeting is being held electronically due to COVID-19.

• Real Estate Assets Update: proceed with open proposal for 72 Farquhar Street (Drill Hall), stabilize 341 Forestell Road and Carter Farm over next three years
• 649 Scottsdale Drive: support staff refusal to issue tree permit under Private Tree Bylaw
• MTO Connecting Links Program 2022-2023: apply for reconstruction of York Road from Stevenson Street to Victoria Road
• Environmental Policies Update: approve Leak Forgiveness Credit Policy and Sewer Abatement Credit Policy
• Public Petitions Policy: approve new policy

The Committee of the Whole approved a plan for several city-owned properties, including soliciting uses for 72 Farquhar Street (Drill Hall), stabilizing 341 Forestell Road and Carter Farm over two years, and starting an Expression of Interest for Carter Farm in Q1 2022. The committee also approved a Public Petitions Policy, authorized a grant application for York Road reconstruction, and approved environmental credit policies. A staff refusal to issue a tree permit at 649 Scottsdale Drive was upheld.

• Approved real estate plan for Drill Hall, Forestell Road, Carter Farm (13-0)
• Approved Public Petitions Policy (13-0)
• Authorized MTO Connecting Links application for York Road Phase 3 (13-0)
• Approved Leak Forgiveness and Sewer Abatement Credit Policies (13-0)
• Upheld refusal of tree permit at 649 Scottsdale Drive (11-2)
• Approved amendments to real estate motion: Drill Hall secured as is (9-4), two-year stabilization (12-1), Carter Farm EOI in Q1 2022 (8-5)

Information Items

This is the City Council's weekly information package, distributed for public awareness rather than discussion. It includes a 4-month update on the Guelph Transit microtransit service model, a payroll follow-up audit, a status report on outstanding management action plans, a list of outstanding council resolutions, and a service rationalization review with a KPMG digitization report. Council members may request any item be moved to a future Committee of the Whole meeting for discussion.

• Guelph Transit Microtransit Service Delivery Model 4-month update (2021-282)
• Payroll follow-up audit (2021-293)
• Status of Outstanding Management Action Plans, Q2 2021 (2021-294)
• Outstanding Resolutions of City Council, October 2021 (2021-297)
• Service Rationalization Review – Digitization Roadmap and Payment Report (2021-303)

Natural Heritage Advisory Committee

The Natural Heritage Advisory Committee is meeting remotely to approve prior minutes, hear a presentation on new advisory committee governance policies, and receive an update on the Clythe Creek Subwatershed Study. Members' comments on the study will be forwarded to staff for use in preparing the project's terms of reference. The agenda is otherwise routine, with announcements and adjournment.

• Approval of May 13, 2021 meeting minutes
• Presentation on Advisory Committees of Council Policy Review by Donna Tremblay
• Clythe Creek Subwatershed Study Update presented by Leah Lefler
• Comments on Clythe Creek study to be provided to staff for terms of reference

The Natural Heritage Advisory Committee approved the minutes from its May 13, 2021 meeting. The committee received a staff presentation on the Clythe Creek Subwatershed Study Update and voted to provide its comments to staff for consideration in preparing the project's terms of reference. No other formal decisions were made.

• Approved the minutes from the May 13, 2021 meeting.
• Received the staff presentation on the Clythe Creek Subwatershed Study Update.
• Agreed to provide committee comments on the study update to staff for the terms of reference.

Special Council Meeting

The City Council will hold a special meeting conducted via electronic participation. The agenda includes a request to enter a closed session to discuss property security and legal advice related to 797 Victoria Road North.

• Closed meeting discussion regarding 797 Victoria Road North
• By-law (2021)-20634 to confirm proceedings of the meeting

Council voted 7-4 to reconsider its September 27 decision to remove 797 Victoria Road North from the heritage register and approve demolition of the stone farmhouse, but the motion was defeated because it needed a two-thirds majority. The original decision stands. Council then passed by-law 2021-20634 and adjourned.

• Motion to reconsider 797 Victoria Road North heritage removal and demolition defeated (7-4)
• By-law 2021-20634 passed (11-0)
• Closed meeting held to discuss 797 Victoria Road North and solicitor-client advice
• Meeting adjourned (11-0)

Public Art Advisory Committee

This agenda for the Guelph Public Art Advisory Committee meeting on September 28, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Water Conservation and Efficiency Public Advisory Committee

This agenda for the Guelph Water Conservation and Efficiency Public Advisory Committee meeting on September 28, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee discussed proposed changes to the All-Season Rainwater Harvesting Rebate terms and conditions and reviewed water supply master plan updates, including conservation scenarios. No formal decisions were made; the meeting minutes from February 3, 2021, were not approved due to lack of quorum.

• Meeting minutes from February 3, 2021, not approved (no quorum)
• Discussed proposed changes to All-Season Rainwater Harvesting Rebate terms and conditions
• Reviewed water supply master plan update with conservation scenarios

City Council

Guelph City Council is meeting to consider several consent agenda items, including authorizing trail license agreements with the Guelph Hiking Trail Club, amending business licensing to include payday loan establishments, and forwarding a COVID-19 impact update to senior governments. The meeting also includes a closed session for items such as compensation review and a property matter, followed by an open session with minutes confirmation and by-laws.

• Third-party trail license agreements with Guelph Hiking Trail Club and Grand River Conservation Authority
• Amend By-law (2009)-18855 to license payday loan establishments and By-law (2020)-20550 for fees
• Update to 2015 Long-Term Care Services Agreement with The Elliott Community
• Forward COVID-19 Update 9 report to federal and provincial officials
• Closed session items: non-union compensation review and 797 Victoria Road North

Council approved a special resolution to remove 797 Victoria Road North from the Municipal Register of Cultural Heritage Properties and approve demolition of the stone farmhouse, with conditions for documentation and salvage. The vote was 8-5. Council also adopted the Committee of the Whole consent report, including trail agreements, payday loan licensing, and a COVID-19 update, and passed a resolution recognizing September 30 as the National Day for Truth and Reconciliation.

• Approved removal of 797 Victoria Rd N from heritage register and demolition of stone farmhouse (8-5)
• Adopted Committee of the Whole consent report including trail agreements, payday loan licensing, and COVID-19 update (13-0)
• Passed resolution recognizing September 30 as National Day for Truth and Reconciliation (13-0)
• Appointed five members to City Council Remuneration and Support Advisory Committee (13-0)
• Confirmed minutes of previous open and closed meetings (13-0)
• Passed by-laws 2021-20626, 20628, 20630, 20632 (13-0)

Information Items

This is the City Council's weekly Information Items publication for September 24, 2021, distributed electronically for public and council awareness. It includes several information reports and other items, but no decisions are being made at this meeting. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Bill 177 - Transfer to Municipalities of Certain Part III Provincial Offences Act Prosecutions
• Litigation Status Report (as of September 17, 2021)
• Emergency Fund Annual Report - 2021-285
• Transit - Electronic Fare Management System Update - 2021-290
• Update to the Waste Free Ontario Act - Municipal Hazardous or Special Waste (MHSW)

Arts and Culture Advisory Committee

This agenda for the Guelph Arts and Culture Advisory Committee meeting on September 23, 2021, contains only procedural boilerplate and no substantive items for decision or discussion.

The Guelph Museums Advisory Committee met on June 24, 2021, and adopted the meeting agenda and the May 27, 2021 minutes. The committee discussed the museum's reopening timeline, which is dependent on provincial step 3, and noted that outdoor programming and a revised strategic plan are being considered. No substantive decisions were made beyond the procedural adoptions.

• Adopted meeting agenda (Motion 2021/17)
• Adopted May 27, 2021 meeting minutes (Motion 2021/18)

Waste Resource Innovation Centre Public Liaison Committee

The Waste Resource Innovation Centre Public Liaison Committee is meeting remotely to discuss several items, including updates on the Advisory Committee of Council Policy, fall recruitment of new members, an update on the organics facility operations, an overview of odour complaints, and the impact of COVID-19 on the Solid Waste Resources department. The committee will also consider approving the minutes from the June 24, 2021 meeting.

• Approval of minutes from June 24, 2021 meeting
• Advisory Committees of Council Policy review presentation
• Fall recruitment of new committee members
• Organics facility operations update
• Overview of odour complaints since last meeting

The Waste Resource Innovation Centre Public Liaison Committee approved the minutes from its June 24, 2021 meeting. Staff reported that the organics facility processed 7,872.19 tonnes of source-separated organics from June 18 to September 17, 2021, shipped out 2,471.02 tonnes of finished compost, and had 4 rejected loads contaminated with blue box material. No substantive decisions were made beyond the minutes approval; the meeting was procedural and informational.

• Approved June 24, 2021 meeting minutes (carried)
• Approved September 23, 2021 agenda (carried)

Special Council Meeting

This is a special council meeting held electronically, with the sole substantive item being a statutory public meeting to hear comments on the proposed Clair-Maltby Secondary Plan, a city-initiated official plan amendment. The meeting includes presentations from staff and delegations from developers and consultants. The only recommendation is to receive the staff report; no decisions are being made at this meeting.

• Statutory public meeting for Clair-Maltby Secondary Plan Official Plan Amendment 2021-265
• Draft Clair-Maltby Mobility Plan included as attachment
• Correspondence from developers and consultants on properties including 132 Clair Road W, 99 Maltby Rd, 2007 Victoria Rd S, 2270 Gordon St, and Springfield Golf Course
• Meeting held electronically due to COVID-19, with phone access available

Council held a statutory public meeting to hear delegations on the proposed Clair-Maltby Secondary Plan (Official Plan Amendment 2021-265). After presentations and public comments, Council voted unanimously to receive the staff report, which is a procedural step. No final decision on the plan was made; the item remains under consideration.

• Received staff report on Clair-Maltby Secondary Plan (13-0)
• Passed by-law 2021-20629 (13-0)

Planning, Environment and Water Advisory Committee

The Planning Advisory Committee is meeting to discuss and provide comments on the draft Clair-Maltby Secondary Plan, review new policies for advisory committees, and consider advice on provincial legislative changes. The meeting is remote and open to the public.

• Review of draft Official Plan Amendment for Clair-Maltby Secondary Plan
• Presentation on Advisory Committees of Council Policy Review
• Discussion on local planning decision making and provincial legislative changes
• Approval of minutes from May 25, 2021 meeting

The Planning, Environment and Water Advisory Committee meeting on September 21, 2021, was adjourned at 6:48 p.m. due to lack of quorum, as only two members were present. All agenda items were deferred to the October 27, 2021 meeting. No substantive decisions were made.

• Meeting adjourned at 6:48 p.m. due to lack of quorum
• All agenda items deferred to October 27, 2021 meeting

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It contains no information reports or intergovernmental items, only a resolution from the City of Sarnia regarding renovictions and minutes from local boards and committees. Council members may request any item be placed on the next Committee of the Whole meeting for discussion.

• City of Sarnia Resolution on Renovictions
• Heritage Guelph Minutes - July 12, 2021
• Heritage Guelph Minutes - July 26, 2021
• Committee of Adjustment Minutes - August 12, 2021

Transportation Advisory Committee

This agenda for the Guelph Transportation Advisory Committee meeting on September 16, 2021, contains only procedural boilerplate and embedded content placeholders. No specific decisions, discussions, or agenda items are listed in the provided text.

The Transit Advisory Committee met and received updates on transit operations, including the zero-emission bus pilot, on-demand service, and hiring for full service in September 2021. No formal decisions were made; the only motion was to adopt the previous minutes. The committee discussed future engagement on the Route Review and planned to act as delegates to City Council in the fall.

• Adopted minutes from April 15, 2021 (moved by Kathryn Hofer, seconded by Ran Zhu)
• No other formal decisions or votes were recorded

Heritage Advisory Committee

The Heritage Guelph Committee is meeting to discuss several heritage matters, including proposed demolitions at 239 Elizabeth Street and 70 Hayes Avenue, and to provide comments on draft heritage policies for the Clair-Maltby Secondary Plan. The committee will also review results of a prioritization exercise and consider a three-phase strategy for its work. The meeting is procedural and includes approval of previous minutes and routine updates.

• 239 Elizabeth Street: proposed demolition — committee to support staff recommendation
• 70 Hayes Avenue: house demolition by City — verbal update
• Clair-Maltby Secondary Plan heritage policies — comments on draft Section 11.3.4
• Prioritization exercise results and next steps — three-phase strategy approval
• Ontario Heritage Act training presentation

Heritage Guelph recommended that 239 Elizabeth Street be considered for individual designation under the Ontario Heritage Act. The committee also approved a three-phase strategy to address prioritized opportunities, including adding a Council member, exploring community communication, and adding a heritage staff resource. Comments on the Clair-Maltby Secondary Plan heritage policies were approved for staff and Council consideration. The meeting was extended and the Ontario Heritage Act training item was deferred to the next meeting.

• Approved minutes from July 12 and July 26, 2021 meetings
• Carried motion to propose 239 Elizabeth Street for individual designation under the Ontario Heritage Act
• Carried motion to provide comments on Clair-Maltby Secondary Plan heritage policies to staff and Council
• Approved three-phase strategy for prioritized opportunities, including adding a Council member and a heritage staff resource
• Carried motion to extend meeting to 2:30 p.m.
• Deferred Ontario Heritage Act training item to October 12, 2021 meeting

Council Planning

Guelph City Council's Planning meeting on September 13, 2021, will start in closed session to discuss a transit union agreement and a legal update, then open to the public at 6:30 p.m. The main business includes a consent agenda with a zoning bylaw amendment for 29-31 Fountain Street and a technical bylaw amendment, followed by statutory public meetings for proposed zoning changes at 710 Woolwich Street, 103-105 Victoria Road North, and 151 Bristol Street. The council will also adopt by-laws and hear mayor's announcements.

• Zoning amendment for 29-31 Fountain Street to change from R.1B to R.2 to recognize existing semi-detached dwelling
• Technical amendment to Bylaw (2019)-20366 to address pre-1989 conveyances for Planning Act conformity
• Public meeting: 710 Woolwich Street — mixed-use development with commercial space and 96 stacked townhouses (OZS21-010)
• Public meeting: 103-105 Victoria Road North — 44-unit cluster townhouse development plus 3 single detached dwellings (OZS21-008)
• Public meeting: 151 Bristol Street — zoning bylaw amendment for Lots 35 & 36, Plan 42 (OZS21-011)

Council approved a zoning bylaw amendment for 29-31 Fountain Street, changing the zone from Residential Single Detached (R.1B) to Residential Semi-Detached/Duplex (R.2) to recognize an existing semi-detached dwelling. They also approved a technical amendment to Bylaw (2019)-20366 to address pre-1989 conveyances, ensuring conformity with the Planning Act. Both items were carried unanimously (12-0).

• Approved zoning amendment for 29-31 Fountain Street (R.1B to R.2) (12-0)
• Approved technical amendment to Bylaw (2019)-20366 for pre-1989 conveyances (12-0)
• Received report for 710 Woolwich Street mixed-use development with 96 stacked townhouses (12-0)
• Received report for 103-105 Victoria Road North cluster townhouse development (44 units) and 3 single detached dwellings (12-0)
• Received report for 151 Bristol Street zoning bylaw amendment (12-0)
• Passed by-laws (2021)-20623 to (2021)-20625 and (2021)-20627 (12-0)

Information Items

This is the City Council's weekly Information Items publication for September 10, 2021, distributed electronically for public and council information. It includes a progress update on 11 Guelph master plans, two resolutions from other Ontario municipalities, and notices of resignations from three city advisory committees. No decisions are being made at this meeting; council members may request items be placed on a future Committee of the Whole meeting for discussion.

• Guelph Master Plans Update (2021-268) with progress summaries for 11 plans including Transportation, Parks and Recreation, and Water Supply
• Municipality of Trent Lakes resolution regarding OHIP eye care
• City of Stratford resolution to phase out Ontario's gas plants
• Resignation of David Gundrum from Committee of Adjustment
• Resignations of Sarah Mathison (Accessibility Advisory Committee) and Ran Zhu (Transit Advisory Committee)

Committee of Adjustment

The Guelph Committee of Adjustment will hold a public hearing for applications under sections 45 and 53 of the Planning Act. The agenda includes four property applications: a consent and variances at 130 Oxford Street (deferred from August), variances at 78 Glasgow Street North, consents at 156 Palmer Street, and a variance at 135 Niska Road. The committee will also discuss administrative and fee refund policies and a deferral fee refund request.

• B-17/21, A-42/21, A-43/21: Consent and variances at 130 Oxford Street to create a new lot with reduced lot area, frontage, and setbacks (deferred from Aug 12)
• A-46/21: Variances at 78 Glasgow Street North for reduced exterior and rear yard setbacks for a single-storey addition
• B-18/21, B-19/21: Consents at 156 Palmer Street to create lot additions
• A-47/21: Variance at 135 Niska Road for reduced left side yard setback for an existing accessory structure
• Discussion of proposed Committee of Adjustment Administrative Policy and Fee Refund Policy

The Committee of Adjustment approved all applications on the agenda, including a consent to sever 130 Oxford Street into two parcels and associated minor variances, as well as consents for lot additions at 156 Palmer Street and variances for 78 Glasgow Street North and 135 Niska Road. The Committee also repealed and replaced its Administrative Policy, approved a new Fee Refund Policy, and granted a partial deferral fee refund for the Oxford Street applications.

• Approved consent B-17/21 to sever 130 Oxford Street (carried)
• Approved minor variance A-42/21 for retained parcel at 130 Oxford Street (carried)
• Approved minor variance A-43/21 for severed parcel at 130 Oxford Street (carried)
• Approved minor variance A-46/21 for 78 Glasgow Street North (carried)
• Approved consent B-18/21 for lot addition at 156 Palmer Street (carried)
• Approved consent B-19/21 for lot addition at 156 Palmer Street (carried)
• Approved minor variance A-47/21 for 135 Niska Road (carried)
• Approved new Administrative Policy and Fee Refund Policy; repealed old policy (carried)

Economic Development and Tourism Advisory Committee

This agenda for the Economic Development and Tourism Advisory Committee contains only procedural boilerplate and no substantive items for decision or discussion. No specific projects, contracts, or reports are listed.

The Economic Development Advisory Committee approved the minutes from its June 29, 2021 meeting and unanimously endorsed the revised terms of reference dated September 7, 2021. The committee also heard a presentation from Resonance consultancy on the Economic Development and Tourism Strategy, with discussion covering goals such as living wages, co-operative business models, and local promotion. No other formal decisions were made.

• Approved the June 29, 2021 meeting minutes
• Endorsed the revised terms of reference for the Guelph Economic Development Advisory Committee dated September 7, 2021 (unanimous)
• Adjourned the meeting

Committee of Management for the Elliott

The Committee of Management for the Elliott is meeting remotely to handle routine business: confirming June 2021 minutes and receiving the 2021-Q2 quarterly report on operations of the Elliott Long-Term Care Residence. No votes on new policy or spending are on the agenda.

• Confirmation of June 7, 2021 meeting minutes
• Receive CME-2021-3: Elliott Long-Term Care Residence Quarterly Report 2021-Q2

The Committee of Management for the Elliott received the 2021-Q2 quarterly report on the operations of the Elliott Long-Term Care Residence. The meeting was largely procedural, with no substantive decisions beyond confirming minutes and receiving the report. Staff announced the Great Escape fundraiser and CARF accreditation.

• Confirmed June 7, 2021 minutes (13-0)
• Received 2021-Q2 Elliott Long-Term Care Residence quarterly report (13-0)

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a COVID-19 update, licensing for payday loan establishments, trail agreements, and an energy initiative progress report. The meeting will also move into a closed session to discuss IT security and the Community Energy Initiative. Several items are on the consent agenda and may be approved together unless pulled for separate discussion.

• Amend By-law (2009)-18855 to license payday loan establishments and By-law (2020)-20550 for licensing fees
• Authorize three-party trail license agreement with Guelph Hiking Trail Club and Grand River Conservation Authority
• Direct staff to update 2015 Long-Term Care Services Agreement with The Elliott Community
• Receive Our Energy Guelph Annual Report for year ending August 31, 2021
• Closed session on IT security assessment results and Community Energy Initiative update

The Committee of the Whole approved amendments to By-laws (2009)-18855 and (2020)-20550 to license payday loan establishments and set their licensing fees. Council also authorized a three-party license agreement with the Guelph Hiking Trail Club and Grand River Conservation Authority, and authorized future similar agreements for the Guelph Trail Master Plan. The committee received the COVID-19 update and forwarded it to senior government officials, and received the Our Energy Guelph progress report. A motion to overturn the chair's ruling on a delegation was carried, allowing a delegate to speak.

• Approved amending By-law (2009)-18855 to include licensing of Payday Loan Establishments.
• Approved amending By-law (2020)-20550 to include licensing fees for Payday Loan Establishments.
• Authorized a three-party license agreement with the Guelph Hiking Trail Club and Grand River Conservation Authority.
• Authorized future three-party license agreements for the Guelph Trail Master Plan.
• Carried a motion to overturn the chair's ruling, allowing a delegate to speak.
• Forwarded the COVID-19 Update 9 report to provincial and federal officials.
• Received the Our Energy Guelph Annual Report for the year ending August 31, 2021.
• Directed staff to initiate an update to the 2015 Long-Term Care Services Agreement with The Elliott Community.

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes a report on the Property Assessed Clean Energy (PACE) energy efficiency retrofit program, plus correspondence from other municipalities. No decisions are being made at this meeting; items are for information only.

• Information report 2021-77 on Property Assessed Clean Energy – Energy Efficiency Retrofit
• Attachment listing energy efficiency programs (Appendix A)
• City of Hamilton resolution on noise concerns and expiry of extended construction hours
• City of Brantford resolution declaring 2022 as Year of the Garden

Information Items

This publication provides updates for City Council members regarding corporate reports and committee changes. It includes the 2021 Corporate Environmental Sustainability Report and a mid-year investment performance report.

• 2021 Corporate Environmental Sustainability Report
• 2021 Mid Year Investment Performance Report
• Planning Advisory Committee resignation: Scott Moriarty
• Community Grant Allocation Panel resignations: Chidi Nwene, Vanessa Lodge, and Daniella Johnson

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It includes a land sale notice for Block 5 of the Hanlon Creek Business Park and the Second Quarter 2021 Budget Monitoring Report. Council members may request any item be placed on the next Committee of the Whole meeting for discussion. No items are listed under intergovernmental information or boards and committees.

• Hanlon Creek Business Park – Block 5 land sale notice (2021-251)
• Second Quarter 2021 Budget Monitoring Report (2021-260)
• Second Quarter 2021 Capital Spending attachment
• Second Quarter 2021 Capital Budget Adjustments attachment
• Perth County resolution regarding relationship with MPAC

Property Standards Committee

This agenda for the Guelph Property Standards Committee meeting on 2021-08-18 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

Guelph Sports Hall of Fame Board of Directors

This is a routine procedural meeting of the Guelph Sports Hall of Fame Board of Directors, held remotely via Webex. The agenda contains only standard items: call to order, land acknowledgment, disclosure of interests, approval of minutes, announcements, and adjournment. No substantive decisions or discussions are listed.

• Meeting held remotely via Cisco Webex due to COVID-19
• First Nations Acknowledgment on agenda
• Disclosure of Pecuniary Interest on agenda
• Approval of minutes on agenda
• No items listed under 'Items for Discussion'

The board voted unanimously to cancel the November Hall of Fame dinner due to COVID-19 concerns, including capacity limits, vaccination uncertainty, and financial viability. They also approved moving the event to May 18, 2022, and extended board member terms by two years. The board decided to report to Council only once per term of Council instead of yearly.

• Cancelled November Hall of Fame dinner (all in favour)
• Set May 18, 2022 as next dinner date (all in favour)
• Extended board member terms by 2 years (all in favour)
• Decided to report to Council once per term of Council (all in favour)

Accessibility Advisory Committee

This agenda for the Guelph Accessibility Advisory Committee meeting on 2021-08-17 contains no substantive items. It is only procedural boilerplate with no listed decisions, discussions, or attachments.

The Accessibility Advisory Committee received updates on several items, including a proposed hiking trail agreement, transit electrification, and on-street parking changes near the Farmer's Market. No formal decisions were made; all items were for information, discussion, or engagement. The committee also discussed updates to governance policies and planned a special meeting for the Baker Street Public Library design.

• Approved agenda and minutes of July 6, 2021 (motions carried)
• Received update on Guelph Transit bus electrification RFP closing August 23
• Discussed proposed tertiary hiking trail agreement with GHTC and GRCA
• Noted 3 vacant AAC positions to open for applications in September
• Reviewed updates to Advisory Committees of Council Governance Policies
• Discussed closed captioning improvements for Council meetings
• Reviewed proposed on-street parking changes near Farmer's Market
• Deferred items on Public Library Design and Site Plan Review to special/next meetings

Information Items

This publication provides updates on intergovernmental responses and municipal correspondence for City Council. It includes reports regarding environmental guidelines, transit service gaps, and various municipal resolutions.

• City of Guelph response to odour mixture guidelines in Ontario
• City of Guelph response to MECP environmental compliance practices
• MTO response to joint letter regarding Greyhound closure service gaps
• Committee of Adjustment minutes from July 8, 2021

Committee of Adjustment

The Guelph Committee of Adjustment will hold a public hearing on August 12, 2021, to consider four applications under the Planning Act. These include variances for accessory structures, a consent to create a new lot, and a parking variance. One application (A-33/21 at 94 York Road) has been withdrawn.

• A-41/21: Variance for a shed in the exterior side yard at 54 Milson Crescent
• B-17/21, A-42/21, A-43/21: Consent to create a new lot and variances for reduced lot area, frontage, landscaped open space, and parking setback at 130 Oxford Street
• A-44/21: Variances for an existing detached garage, driveway, and proposed additional dwelling unit at 9 Mercer Street
• A-45/21: Variance for off-street parking requirements at 30 Hanlon Creek Boulevard
• A-33/21 at 94 York Road: Application withdrawn

The Committee of Adjustment approved minor variance applications for 54 Milson Crescent, 9 Mercer Street, and 30 Hanlon Creek Boulevard, each meeting the four tests under the Planning Act. Applications for 130 Oxford Street were deferred sine die at the applicant's request, with a 12-month withdrawal policy and deferral fee noted. No other substantive decisions were made.

• Approved variance for accessory shed at 54 Milson Crescent (carried)
• Approved variances for parking, driveway, and dwelling unit at 9 Mercer Street, with conditions (carried)
• Approved parking variance at 30 Hanlon Creek Boulevard (carried)
• Deferred B-17/21, A-42/21, A-43/21 for 130 Oxford Street sine die (carried)

Accessibility Advisory Committee

This agenda for the Guelph Accessibility Advisory Committee meeting on August 10, 2021, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

The sub-committee determined the audience for Appendix A (new Accessibility Advisory Committee members) and drafted an introduction emphasizing the fluidity of disability. They reviewed member-drafted sections on Blind, Deaf-blind, Mental Health, and Learning, and agreed to draft sections on Service Animals, Cognitive, and Neurodivergence/Neurodiversity for submission to the City Liaison. The goal is to have Appendix A ready for review and approval at the October AAC meeting. No formal decisions were made beyond approving the agenda.

• Approved agenda (carried)
• Determined audience for Appendix A: new AAC members
• Drafted introduction to Appendix A
• Reviewed sections: Blind, Deaf-blind, Mental Health, Learning
• Agreed to draft sections: Service Animals, Cognitive, Neurodivergence/Neurodiversity
• Set goal for Appendix A review at October AAC meeting

Heritage Advisory Committee

This agenda contains no substantive items — only embedded video and software interface text from eSCRIBE. The Heritage Advisory Committee meeting on 2021-08-09 appears to be procedural boilerplate with no listed decisions, discussions, or reports.

Information Items

This is the weekly information package for Guelph City Council, distributed for public awareness. It includes reports on 2020 Ontario Ombudsman complaints, execution of a purchase and sale agreement for Hanlon Creek Business Park, and responses to provincial consultations on water and wastewater regulations. No decisions are being made at this meeting; council members may request items for future discussion.

• 2020 Ontario Ombudsman complaints and investigations report (2021-230)
• Hanlon Creek Business Park agreement of purchase and sale execution (2021-247)
• City response to proposed wastewater operator licensing regulation amendments
• City response to proposed drinking water operator certification amendments
• Heritage Guelph Advisory Committee resignation of Arlin Otto

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. The only item is a status update on Tier 1 projects for the second quarter of 2021, covering major initiatives like the police headquarters renovation, transportation master plan, and downtown revitalization. No decisions are being made at this meeting; council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Tier 1 Project Portfolio Status Update, Second Quarter 2021 (2021-233)
• Guelph Police Service Headquarters Renovation Project Q2-2021
• Transportation Master Plan Q2-2021
• South End Community Centre Project Q2-2021
• Baker District Redevelopment Project Q2-2021

Solid Waste Management Master Plan Advisory Committee

This agenda contains only procedural boilerplate and no substantive items. The meeting of the Solid Waste Management Master Plan Advisory Committee appears to be scheduled, but no decisions, discussions, or specific agenda items are listed in the provided text.

The Solid Waste Management Master Plan Advisory Committee met to review public feedback on waste management options and discuss Individual Producer Responsibility (IPR) for the Blue Box program. No decisions were made because quorum was lost partway through the meeting; discussions proceeded but any decisions will need to be made at a future meeting with quorum. The committee reviewed survey results showing overall support for most options but less support for user pay, fees, enforcement, and bans.

• No decisions made due to lost quorum after 7:45 pm
• Discussed single-use plastics options including potential paper bag fees
• Reviewed survey feedback on program enhancements and funding approaches
• Discussed five potential Blue Box IPR transition scenarios
• Noted Guelph's IPR transition scheduled for January 1, 2025
• Scheduled final PAC meeting for September to review financial analysis and final options

Heritage Guelph Special Meeting

Heritage Guelph Committee is meeting to receive a final report and presentation from consultant Michael Wildman on committee facilitation and best practices. The committee will discuss next steps, including a prioritization exercise on improvement opportunities at a future meeting.

• Receive Heritage Committee Facilitation Summary and Best Practices Review report and presentation
• Presentation by Michael Wildman, Principal Consultant, Municipal Government Wayfinders
• Discussion of next steps for prioritization exercise at upcoming meeting
• Next meeting scheduled for August 9, 2021 at 12:00 p.m.

The committee received the Heritage Committee Facilitation Summary and Best Practices Review report and presentation by Michael Wildman, and approved a motion to conduct a prioritization exercise on 27 improvement opportunities at an upcoming meeting. No other substantive decisions were made; the meeting was otherwise procedural.

• Received Heritage Committee Facilitation Summary and Best Practices Review report (carried)
• Approved prioritization exercise for 27 improvement opportunities at upcoming meeting (carried)

Information Items

This is the City Council's weekly Information Items publication for July 23, 2021, distributed electronically for public and Council awareness. It includes an external auditor performance review, several resolutions from other municipalities on topics like affordable housing and land transfer tax, an Ontario Energy Board notice about natural gas rates, and resignations from the Public Art Advisory Committee. No decisions are being made; Council members may request items be placed on a future Committee of the Whole meeting for discussion.

• External Auditor Performance Review - 2021-235
• City of Woodstock Resolution: Affordable Housing Crisis in Canada
• Municipality of Shuniah Resolution: Municipal Land Transfer Tax
• Ontario Energy Board Notice: Increase of Natural Gas Rates for Enbridge Gas Inc. Customers
• Public Art Advisory Committee resignations: Mike Barker, Erin Szikora

Special Council Meeting

This special council meeting includes a closed session to discuss the Baker District project, followed by an open session where council will consider approving the Urban Design Master Plan for the Baker District redevelopment, $15.9 million for underground parking, and a Sustainable Neighbourhood Action Plan. The meeting is held electronically due to COVID-19.

• Approve Urban Design Master Plan for Baker District Redevelopment
• Approve $15.9 million for two levels of underground public parking, funded $7 million from parking rates and $8.9 million from taxation
• Approve Sustainable Neighbourhood Action Plan (One Planet Action Plan) for Baker District
• Direct staff to work with Windmill Development Group Ltd. on Green Municipal Fund project
• Closed meeting for Baker District Project Update (2021-231) under Municipal Act sections 239(2)(c) and (f)

Council approved the Urban Design Master Plan for the Baker District Redevelopment, along with $15.9 million for two levels of underground public parking, funded by $7 million from parking rates and $8.9 million from taxation. The Sustainable Neighbourhood Action Plan (One Planet Action Plan) was also approved, directing staff to work with Windmill Development Group Ltd. on a Green Municipal Fund project. A separate motion directed staff to review downtown parking demand during the upcoming Parking Master Plan.

• Approved the Urban Design Master Plan for the Baker District Redevelopment (13-0).
• Approved $15.9 million for two levels of underground public parking, funded by $7 million from parking rates and $8.9 million from taxation (11-2).
• Approved the Sustainable Neighbourhood Action Plan (One Planet Action Plan) and directed staff to work with Windmill Development Group Ltd. on the Green Municipal Fund project (13-0).
• Directed staff to review downtown parking demand and identify solutions during the upcoming Parking Master Plan (13-0).

Special Council Meeting

This special Council meeting focuses on the Service Rationalization Review, with a presentation from staff and KPMG. Council will consider receiving the KPMG final report, approving the Priority Opportunity Action Plan, and approving 26 remaining opportunities for future work plans and budgets. The meeting includes a closed session for confidential matters related to the review.

• Presentation on Service Rationalization Review by staff and KPMG
• Recommendation to receive KPMG Service Rationalization Final Report
• Recommendation to approve Priority Opportunity Action Plan
• Recommendation to approve 26 remaining opportunities for future work plans and budgets
• Closed meeting for confidential items under Municipal Act sections 239(2)(b), (d), (i)

Council received the KPMG Service Rationalization Final Report and approved the Priority Opportunity Action Plan, amended to include opportunity #29 (Enterprise Risk Management), for a total of 11 priority action items. The remaining 25 opportunities were approved for incorporation into future work plans and budgets. A referral of clause 3 to the 2022 term of Council was defeated.

• Received the KPMG Service Rationalization Final Report (Attachment-1) unanimously.
• Approved the Priority Opportunity Action Plan (Attachment-2), amended to include opportunity #29 (Enterprise Risk Management), 11-1.
• Approved the remaining 25 opportunities (Attachment-3) for future work plans and budgets, 10-2.
• Defeated a referral of clause 3 to the 2022 term of Council, 1-11.

City Council

Guelph City Council is meeting remotely to consider a consent agenda covering items like a new sign by-law, speed limit reductions, an organics waste facility contract extension, and a proposed agreement for the Guelph Farmers' Market. The meeting also includes closed-session items, including an update on litigation regarding 75 Dublin Street.

• Approve 2022 Council and Committee Meeting Schedule
• Extend Wellington Organix Inc. organics waste processing contract to September 2023
• Support refusal of tree removal permit at 649 Scottsdale Drive
• Direct staff to negotiate agreement with 10 Carden Shared Space to manage Guelph Farmers' Market
• Approve new Sign By-law and delegate minor variance authority to staff

Council adopted a new Sign By-law, repealing the old one and delegating minor sign variance authority to staff. The by-law was amended to allow mobile sign permits for 30 days, set separation distances between signs, remove a ban on neon mobile signs, and limit window sign coverage to 50% of ground-floor windows. Council also approved several other items, including extending the organics waste facility contract, supporting a tree permit refusal, and approving a refreshed vision for the Guelph Farmers' Market.

• Adopted the new Sign By-law (repealing By-law (1996)-15245) with amendments, including a 30-day mobile sign permit period and a 50% window sign coverage limit.
• Approved a two-year extension of the Operations and Maintenance Services Agreement with Wellington Organix Inc. for the Guelph Organic Waste Processing Facility, ending September 2023.
• Approved the 2022 Council and Committee Meeting Schedule and directed staff to reschedule meetings following FCM or AMO conferences.
• Supported the staff-issued Refusal to Issue Permit under the Private Tree Bylaw for 649 Scottsdale Drive.
• Approved the Guelph Farmers' Market refreshed Vision, Mission, Goals, and Objectives and directed staff to negotiate an agreement with 10 Carden Shared Space to manage and operate the market.
• Directed staff to bring forward a revised Traffic By-law with speed limit changes and community safety zones, and approved an Automated Speed Enforcement program with four cameras.
• Approved a boundary adjustment for the Dolime lands and requested a Minister's Zoning Order to rezone the lands for residential use in principle.
• Approved $263,100 in in-year base budget to hire two permanent positions for equity, anti-racism, and Indigenous initiatives.

Information Items

This is the City Council's weekly information package, distributed electronically for public and council awareness. No decisions are being made; council members may request any item be placed on a future Committee of the Whole meeting for discussion. The package includes one staff report and several items of correspondence from other municipalities and a First Nation.

• Continuous Improvement Office Update report (2021-232)
• City of Kitchener resolution on Banning Symbols of Hate Act, Bill C-313
• City of Kitchener resolution on cost of building materials
• City of Vaughan resolution on raising legal age for licensed drivers
• Mississaugas of the Credit First Nation letter on Dolime Quarry settlement pathway

Heritage Advisory Committee

The Heritage Guelph Committee is meeting remotely to approve minutes from June 14 and receive a verbal update from Senior Policy Planner Stacey Laughlin on the Clair-Maltby Secondary Plan. The agenda is otherwise routine, with no other substantive items or public hearings listed.

• Approval of June 14, 2021 meeting minutes
• Verbal presentation on Clair-Maltby Secondary Plan update by Stacey Laughlin, Senior Policy Planner

The Heritage Guelph Committee met remotely and approved the minutes from its June 14, 2021 meeting. Members received a verbal update on 60 Albert Street and a staff presentation on the Clair-Maltby Secondary Plan, with no formal decisions made on these items.

• Approved minutes from June 14, 2021 meeting (carried)
• Received Clair-Maltby Secondary Plan staff presentation (carried)

Council Planning

Guelph City Council's Planning meeting on July 12, 2021, will decide on several consent agenda items, including a zoning by-law amendment for a 36-bedroom supportive housing development at 65 Delhi Street and multiple sign variances. The meeting also includes statutory public meetings for a proposed 194-unit, 14-storey apartment building at 93 Arthur Street South and a zoning amendment for driveway access at 300 Grange Road. The meeting begins with a closed session to discuss a potential land sale at Hanlon Creek Business Park.

• Zoning amendment decision for 36-bedroom supportive housing at 65 Delhi Street (Report 2021-191)
• Public meeting for 194-unit, 14-storey apartment building with ground-floor commercial at 93 Arthur Street South (OZS21-007)
• Public meeting for zoning amendment to permit private driveway access at 300 Grange Road (OZS21-006)
• Heritage permits for new detached garage at 17 Mary Street and new dwelling at 60 Albert Street
• Sign variance requests/refusals at 1886 Gordon St, 25 Wellington St W, 74 Elizabeth St, and 9 Woodlawn Rd E

Council approved a zoning by-law amendment for a 28-bedroom supportive housing development at 65 Delhi Street, on behalf of the County of Wellington, after amending the original proposal from 36 to 28 bedrooms. The amendment was carried unanimously. Council also approved several consent agenda items, including heritage permits and sign variances, and received public meeting reports for zoning amendments at 93 Arthur Street South and 300 Grange Road.

• Approved a zoning by-law amendment for a 28-bedroom supportive housing development at 65 Delhi Street (amended from 36 bedrooms).
• Approved a heritage permit for a new detached garage at 17 Mary Street.
• Approved a heritage permit for a new single detached dwelling at 60 Albert Street.
• Approved sign variances for 1886 Gordon Street, 25 Wellington Street West, and 74 Elizabeth Street.
• Refused three illuminated building sign variances at 9 Woodlawn Road East, but approved a freestanding sign variance.
• Received a public meeting report for a proposed 14-storey, 194-unit apartment building at 93 Arthur Street South.
• Received a public meeting report for a zoning amendment to permit a private driveway at 300 Grange Road.
• Passed by-laws (2021)-20617, (2021)-20618, and (2021)-20619.

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes reports on the Hanlon Creek Business Park land purchase agreement, intergovernmental letters on transportation and infrastructure, and correspondence from external bodies. No decisions are being made; council members may request items for discussion at a future Committee of the Whole meeting.

• Hanlon Creek Business Park – Agreement of Purchase and Sale Execution (2021-218)
• Greater Golden Horseshoe Transportation Plan Discussion Paper
• Joint letter on service gaps from Greyhound closure to MTO
• Federal engagement paper on National Infrastructure Assessment (Build the Canada We Want in 2050)
• Our Energy Guelph quarterly progress report (Q1 and Q2 2021)

Committee of Adjustment

The Committee of Adjustment is holding public hearings for several planning applications. These include requests for lot severances, building additions, and changes to land use.

• 32 Surrey Street West: Variance for a reduced left side yard setback for a rear deck
• 102 Kathleen Street: Building addition with attached garage and parking space setbacks
• 15 Stevenson Street North: Consent for a new lot and reduced parking space setback
• 223 Victoria Road South: Permission for a 2-storey building addition
• 110 Stevenson Street South: Variance to permit a storage facility use

The Committee of Adjustment approved all seven applications on the agenda, including variances, consents, and permissions to extend legal non-conforming uses. Each approval was carried without opposition, and no public comments were made on any application.

• Approved variance for uncovered porch at 32 Surrey Street West (carried)
• Approved extension of legal non-conforming use and variances at 102 Kathleen Street (carried)
• Approved consent for severance at 15 Stevenson Street North with 16 conditions (carried)
• Approved variance for parking setback at 15 Stevenson Street North (carried)
• Approved extension of legal non-conforming use at 223 Victoria Road South (carried)
• Approved variance to permit storage facility at 110 Stevenson Street South with 2 conditions (carried)
• Approved extension of legal non-conforming use for basement unit at 15 Clearview Street (carried)

Accessibility Advisory Committee

This is the agenda for the Guelph Accessibility Advisory Committee meeting on July 6, 2021. The provided text contains only procedural boilerplate and embedded content placeholders, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is detailed in the agenda.

The Accessibility Advisory Committee elected Mike Greer as Chair and Lorelei Root as Vice-Chair. The committee approved a motion recommending a traffic study on accessible parking, drop-off locations, and pedestrian impacts for downtown road alterations lasting over 48 hours during the Seasonal Patio Program. They also approved adding a pre-consultation site plan accessibility guidance document to the city's website. The committee discussed speed cushions on Starwood Dr., noting concerns about accessibility and agreeing to further conversation with the Manager of Transportation Engineering.

• Elected Mike Greer as Chair and Lorelei Root as Vice-Chair by acclamation.
• Approved motion to recommend a traffic study on accessible parking, drop-off, and pedestrian impacts for downtown road alterations over 48 hours during the Seasonal Patio Program.
• Approved motion to add the Pre-Consultation Site Plan Submissions – Accessibility Guidance document to the city's website.
• Approved the agenda and minutes of April 20, 2021.
• Approved motion for the sub-committee reviewing the New Member Orientation Manual to meet two more times for one hour each.
• Deferred the FADM Update Program and Diversity Opportunity from The Guelph Lab to a future meeting.
• Discussed speed cushions on Starwood Dr., with staff proceeding with temporary installation and AAC raising accessibility concerns.
• Noted Council's referral of electronic ballot marking to the Clerk's Office for review and report by Q4 2021.

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on several items, including a new sign by-law, speed limit reductions, and a proposed boundary adjustment for the Dolime lands. They will also consider updates to advisory committee policies, the 2022 meeting schedule, and a contract renewal for the organics waste facility.

• Approve new Sign By-law and delegate minor sign variances to staff
• Direct staff to bring forward revised Traffic By-law with speed limit changes, including 30 km/h on neighbourhood streets and downtown, and approve Automated Speed Enforcement with four cameras
• Approve Dolime Settlement boundary adjustment and request Minister's Zoning Order to rezone for residential use
• Extend Operations and Maintenance Services Agreement with Wellington Organix Inc. for two years to September 2023
• Support refusal of permit for tree removal at 649 Scottsdale Drive

The Committee of the Whole approved a new Sign By-law, replacing the old one, and delegated authority to staff for minor sign variances. They also directed staff to bring forward a revised Traffic By-law with speed limit changes and approved an Automated Speed Enforcement program with four cameras. Council approved a refreshed vision for the Guelph Farmers' Market and directed staff to negotiate an agreement with 10 Carden Shared Space to manage and operate it. The committee also approved a boundary adjustment for the Dolime lands and requested a Minister's Zoning Order to permit residential use in principle.

• Approved the new Sign By-law and delegated authority to staff for minor sign variances.
• Directed staff to bring forward a revised Traffic By-law with speed limit changes and community safety zones.
• Approved the Automated Speed Enforcement program with four cameras, to be considered in the 2022 budget.
• Approved the Guelph Farmers' Market refreshed vision and directed staff to negotiate an agreement with 10 Carden Shared Space.
• Approved the Dolime Settlement Pathway boundary adjustment and requested a Minister's Zoning Order for residential use in principle.
• Approved the 2022 Council and Committee Meeting Schedule, with a directive to reschedule meetings following FCM or AMO conferences.
• Approved a two-year extension of the Operations and Maintenance Services Agreement with Wellington Organix Inc. for the Organic Waste Processing Facility.
• Supported the staff-issued Refusal to Issue Permit for 649 Scottsdale Drive under the Private Tree Bylaw.

Information Items

This is the City Council's weekly Information Items publication for July 2, 2021, distributed electronically for public and council awareness. It includes status reports on management action plans, several City responses to provincial regulatory consultations (wastewater and drinking water operator licensing, a permit to take water, environmental assessment modernization), and correspondence from other municipalities. No decisions are being made; council members may request items be placed on a future Committee of the Whole meeting for discussion.

• Status of Outstanding Management Action Plans – Q1-21 (2021-211)
• City response to proposed amendments to Wastewater Operator Licensing Regulation (ERO 019-3515)
• City response to Triton Water Canada Holdings, Inc. Permit to Take Water (ERO 019-3531)
• City response to proposed amendments to Drinking Water Operator and Water Quality Analyst Certification
• City response to expansion of IMPACT Program to 24/7 coverage in Guelph

Economic Development and Tourism Advisory Committee

This agenda for the Guelph Economic Development and Tourism Advisory Committee contains only procedural boilerplate and no substantive agenda items. No decisions, proposals, or discussions are listed for this meeting.

The Economic Development Advisory Committee approved the May 25th meeting minutes and received presentations on the Solid Waste Management Master Plan and the Economic Development and Tourism Strategy. No formal decisions were made on these items; the committee also discussed changes to the 2022 recruitment schedule for new members.

• Approved May 25th 2021 meeting minutes (carried)
• Adjourned meeting (carried)

City Council

Guelph City Council is meeting to consider a consent agenda with several reports, including the Guelph Trail Master Plan, a process for awarding up to $1.5 million from the Affordable Housing Reserve, an update to the Subsidy Policy with a proposed $250,000 pilot, and the 2020 consolidated financial statements. The meeting also includes a closed session for items like non-union compensation review and public appointments, and an open session with items for discussion such as a Vote from Home Service Pilot for the 2022 municipal election.

• Approve Guelph Trail Master Plan (May 2021) and consider funding in future budgets
• County of Wellington to lead annual intake for Affordable Housing Reserve, up to $1.5 million in 2021 RFP
• Update Subsidy Policy to accept additional income documents; consider $250,000 second-tier pilot in 2022 budget
• Retain Guelph Community Sports Dome as municipally-owned recreation facility
• Approve 2020 Consolidated Financial Statements and External Audit Findings Report

Council approved the Guelph Trail Master Plan, a one-year pilot for a three-tier Affordable Bus Program subsidy, and the immediate conversion of 16 contract positions to permanent roles. It also approved the 2020 financial statements, a new Budget Policy, and various appointments to advisory committees. A motion to study mail-in voting for the 2022 election was referred to staff.

• Approved the Guelph Trail Master Plan (11-1), with funding to be considered in future budgets.
• Approved a one-year pilot for a three-tier bus pass subsidy program, estimated at $385,000, for the 2022 budget.
• Approved converting 16 of 22 contract positions to permanent full-time, with 37 more approved in principle for future budgets (11-1).
• Approved the 2020 Consolidated Financial Statements and External Audit Findings Report.
• Repealed and replaced the General Operating and Capital Budget Policy, amending it to require a simple majority for budget revisions in confirmation years.
• Referred the matter of mail-in voting with marked electronic ballots to the City Clerk's Office for review and report by Q4 2021.
• Approved appointments to various advisory committees, including the Elliott Board of Trustees and the Natural Heritage Advisory Committee.
• Approved the Guelph. Future Ready Progress Report.

City Council as Shareholder of GMHI

City Council, acting as shareholder of Guelph Municipal Holdings Inc. (GMHI), will meet to receive the 2020 annual report and audited financial statements, and to consider appointing KPMG LLP as external auditor for 2021-2024. The meeting includes a closed session for confidential matters, including a district energy update, before returning to open session.

• GMHI 2020 Annual Report to Shareholders presentation
• 2020 GMHI Audited Financial Statements received for information
• Appointment of KPMG LLP as external auditor for fiscal years 2021 through 2024
• Authorization for CFO to execute annual engagement letter with KPMG LLP
• Closed meeting to discuss district energy update and solicitor-client privileged advice

Council as shareholder of Guelph Municipal Holdings Inc. received the 2020 audited financial statements and appointed KPMG LLP as external auditor for fiscal years 2021 through 2024. The meeting also confirmed prior open and closed minutes, and received an update on district energy with staff direction given. All votes were carried unanimously.

• Received the 2020 GMHI audited financial statements for information.
• Appointed KPMG LLP as external auditor for GMHI for fiscal years 2021 through 2024.
• Authorized the Chief Financial Officer to annually execute the engagement letter with KPMG LLP.
• Adopted the closed meeting minutes from May 31, 2021.
• Confirmed open minutes from June 22, 2020, April 6, 2021, and May 31, 2021.
• Received the GMHI 2020 Annual Report to Shareholders as a presentation.
• Received a district energy update and gave staff direction (closed session).

City Council as Shareholder of GJR

City Council, acting as sole shareholder of Guelph Junction Railway Limited, will receive the 2020 audited financial statements, approve the 2020 annual report, and appoint KPMG LLP as external auditor for 2021-2024. The meeting is largely procedural, with no public hearings or major policy decisions.

• Receive 2020 GJR audited financial statements for information
• Appoint KPMG LLP as external auditor for fiscal years 2021-2024
• Authorize CFO to execute engagement letter with KPMG annually
• Receive and approve GJR 2020 Annual Report

City Council as Shareholder of Guelph Junction Railway approved the 2020 annual report and received the audited financial statements. KPMG LLP was appointed as external auditor for 2021-2024. The meeting was procedural with no substantive policy decisions.

• Approved GJR 2020 Annual Report (12-0)
• Received 2020 audited financial statements (10-0)
• Appointed KPMG LLP as external auditor for 2021-2024 (10-0)
• Authorized CFO to execute annual engagement letter with KPMG (10-0)

Information Items

This meeting consists of information items distributed for public and Council review. These items include financial reports, corporate updates, and various intergovernmental resolutions.

• 2020 Building Permit Revenue, Expenditures and Building Services OBC Stabilization Reserve Fund report
• Corporate Update on Equity, Diversity and Inclusion Initiatives
• Our Energy Guelph: 2020 Annual Report
• Heritage Guelph Minutes - May 10, 2021

Waste Resource Innovation Centre Public Liaison Committee

This is the agenda for the Waste Resource Innovation Centre Public Liaison Committee meeting on June 24, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Waste Resource Innovation Centre Public Liaison Committee met and received updates on organics processing, odour complaints, and capital projects. No formal decisions were made; the meeting was informational and procedural.

• Approved January 21, 2021 minutes
• Approved agenda without objection
• No action items from previous meeting
• No delegations or matters arising
• No disclosures of pecuniary interest

Arts and Culture Advisory Committee

This agenda for the Guelph Arts and Culture Advisory Committee meeting on June 24, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content for residents to review.

The Guelph Museums Advisory Committee adopted the meeting agenda and the April 22, 2021 minutes. Staff reported that physical sites remain closed, with digital programs successful, and that the museum could reopen in Stage 4 as early as July 26, 2021, pending provincial confirmation. Outdoor programming may resume July 5, with Backyard Theatre possibly postponed to late August. The committee discussed the 2021-2024 Strategic Operating Plan, aiming to approve a draft in Fall 2021.

• Adopted the meeting agenda (Motion 2021/14, carried)
• Adopted the April 22, 2021 meeting minutes (Motion 2021/15, carried)
• Adjourned the meeting at 6:10pm (Motion 2021/16, carried)

Transportation Advisory Committee

This is the agenda for the Guelph Transportation Advisory Committee meeting of June 24, 2021. The agenda text contains only procedural boilerplate and no substantive items, decisions, or discussion topics are listed.

The Transit Advisory Committee received updates on transit operations, including the launch of on-demand service on May 2, 2021, which has increased ridership by 189% in areas previously served by the Industrial Route and reduced fuel costs, kilometres driven, and CO2 emissions. The committee also discussed the return of full service in September 2021, with more operators to be hired and Route #99 returning to 10-minute service. No formal decisions were made beyond adopting the previous minutes and adjourning.

• Adopted the minutes from April 15, 2021.
• Noted that charging station installation for electrification is expected by end of 2021.
• Agreed that a summer meeting could be arranged to prepare TAC members as delegates for the Route Review at City Council.
• Adjourned the meeting at 6:22 pm.

Arts and Culture Advisory Committee

This agenda for the Guelph Arts and Culture Advisory Committee meeting on 2021-06-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

Special Council Meeting

This special council meeting will consider the final report of the City Council Composition and Ward Boundary Review, including recommendations to have eight councillors plus the mayor, one councillor per ward, full-time councillor status, and revised ward boundaries for the 2022 election. Council will also consider staff recommendations on a remuneration advisory committee and referral of cost implications. The meeting is held electronically due to COVID-19.

• Recommendation for 8 councillors plus mayor, one per ward
• Recommendation for full-time councillor employment status
• Approval of revised ward boundaries (Option 8-1) for 2022 election
• Approval of City Council Remuneration and Support Advisory Committee Terms of Reference
• Referral of costs of composition change to advisory committee, report due Q2 2022

Guelph City Council voted 12-1 to expand its membership from 10 to 12 councillors plus the mayor, with two councillors elected per ward, effective for the 2022 municipal election. The decision also referred the employment status of councillors to the City Council Remuneration and Support Advisory Committee and approved revised ward boundaries (option 6-2). The committee will report on costs in the first quarter of 2022, and a ward boundary review is scheduled for the 2026-2030 term.

• Approved a council size of 12 councillors plus the mayor, with two per ward (12-1).
• Referred councillor employment status to the Remuneration and Support Advisory Committee (10-3).
• Approved revised ward boundaries (option 6-2) for the 2022 election (11-2).
• Directed the Remuneration Committee to consider comparator municipalities (12-1).
• Scheduled a ward boundary review for the 2026-2030 term (12-1).
• Approved the Remuneration Committee's terms of reference (13-0).
• Referred cost analysis to the Remuneration Committee, reporting in Q1 2022 (13-0).
• Passed by-laws 2021-20613 (as amended) and 2021-20614 (13-0).

Special Council Meeting

Guelph City Council is holding a special meeting to consider the final report of the City Council Composition and Ward Boundary Review. The main decision is whether to approve a council of eight councillors plus the mayor, one councillor per ward, full-time councillor status, and revised ward boundaries (Option 8-1) for the 2022 election. Council will also consider terms of reference for a remuneration advisory committee and refer cost questions to that committee.

• Approve council composition of 8 councillors plus mayor
• Approve one councillor per ward and full-time status
• Approve revised ward boundaries (Option 8-1) for 2022 election
• Approve Terms of Reference for City Council Remuneration and Support Advisory Committee
• Refer cost implications to advisory committee for report in Q2 2022

Council voted 13-0 to refer all recommendations from the City Council Composition and Ward Boundary Review Phase Two to the June 23, 2021 Special City Council Meeting. The recommendations include reducing council to eight councillors plus the mayor, electing one councillor per ward, making the role full-time, and approving new ward boundaries for the 2022 election. Staff recommendations on remuneration and costs were also referred. No final decisions were made at this meeting.

• Referred all recommendations from the ward boundary review to the June 23, 2021 Special City Council Meeting (carried 13-0)
• Referred the recommendation for eight councillors plus mayor to the June 23 meeting
• Referred the recommendation for one councillor per ward to the June 23 meeting
• Referred the recommendation for full-time councillor employment status to the June 23 meeting
• Referred the proposed ward boundaries (Attachment-3) to the June 23 meeting
• Referred the Terms of Reference for the City Council Remuneration and Support Advisory Committee to the June 23 meeting
• Referred the cost analysis for council composition changes to the June 23 meeting

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes reports on wildlife tunnel effectiveness from road projects, and notices of external consultations on water permits, accounting standards, and infrastructure. No decisions are made; council members may request items for future discussion.

• Wildlife tunnel effectiveness report from City-led road reconstruction projects (2021-188)
• Consultation on Permit to Take Water for Triton Canada Water Holdings Inc. (2021-164)
• Public Sector Accounting Board Conceptual Framework Revision Consultation (2021-149)
• National Infrastructure Assessment Consultation (2021-160)
• Correspondence: City of St. Catharines resolution on Lyme Disease Awareness Month

Accessibility Advisory Committee

This is the agenda for the Guelph Accessibility Advisory Committee meeting of June 15, 2021. The agenda text is only procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is detailed in the provided document.

The Accessibility Advisory Committee meeting on June 15, 2021, could not proceed because quorum was not met, so the meeting was rescheduled to July 6, 2021. No substantive decisions were made. The minutes also explain the committee's terminology for information, recommendation, discussion, and engagement items.

• Rescheduled meeting to July 6, 2021 due to lack of quorum

Council Planning

This is a Guelph City Council Planning meeting with a closed session to discuss a potential land sale at Hanlon Creek Business Park, followed by an open session. Council will consider a heritage permit for 62 Mary Street, hold a public meeting for a zoning bylaw amendment at 29-31 Fountain Street West, and discuss a notice of intention to designate the Ontario Reformatory at 785 York Road as a heritage property.

• Closed meeting to consider Hanlon Creek Business Park potential land sale/offer
• Heritage permit for new accessory structure at 62 Mary Street
• Public meeting for zoning bylaw amendment at 29-31 Fountain Street West (Van Harten Surveying Inc.)
• Notice of intention to designate Ontario Reformatory at 785 York Road under Ontario Heritage Act
• Listing of potential heritage resources including G.M. Frost Centre at 328 Victoria Road South

Council voted unanimously to authorize a notice of intention to designate the Ontario Reformatory at 785 York Road under the Ontario Heritage Act, and to list several related heritage resources on the Municipal Register. It also directed staff to prepare a heritage conservation easement agreement for future owners, initiated a heritage conservation district study for the old Reformatory Lands, and paused the Ward West study. A motion to send a letter to the Ontario Government about protecting the lands also passed unanimously.

• Approved heritage permit for new accessory structure at 62 Mary Street (10-0).
• Received report on proposed zoning by-law amendment for 29-31 Fountain Street West (12-0).
• Authorized notice of intention to designate 785 York Road (Ontario Reformatory) under the Ontario Heritage Act (13-0).
• Directed listing of built heritage resources at 785 York Road, Reformatory quarry, trestle bridge, and G.M. Frost Centre on Municipal Register (13-0).
• Directed preparation of heritage conservation easement agreement for future owners of 785 York Road (13-0).
• Initiated heritage conservation district study for old Ontario Reformatory Lands (13-0).
• Paused Ward West heritage conservation district study until Reformatory study completed (13-0).
• Directed Mayor to write letter to Ontario Government on protecting Reformatory Lands (13-0).

Heritage Advisory Committee

Heritage Guelph Committee is meeting remotely to decide on a heritage permit for a detached garage at 17 Mary Street, and to discuss the Brooklyn and College Hill Heritage Conservation District satisfaction survey and the Official Plan Review. The committee will also approve minutes from the May 10, 2021 meeting.

• Heritage permit HP21-0007 for a rear yard detached garage at 17 Mary Street
• Comments on Brooklyn and College Hill Heritage Conservation District Satisfaction Survey
• Comments on Official Plan Review policy approaches
• Approval of May 10, 2021 meeting minutes

Heritage Guelph defeated a motion to support a proposed single-family dwelling at 60 Albert Street (HP21-0004), then carried a motion recommending the proponent address concerns in a redesign, including massing, landscaping, stone cladding, roof form, materials, pedestrian access, and letters of support. The committee also supported a rear yard garage at 17 Mary Street (HP21-0001) and approved comments on a heritage district survey. It recommended Council retain the committee's roles in the Official Plan.

• Approved minutes from May 10, 2021 meeting
• Supported rear yard garage at 17 Mary Street (HP21-0007)
• Defeated support for new dwelling at 60 Albert Street (HP21-0004)
• Carried motion recommending redesign of 60 Albert Street with specific concerns
• Approved comments on Brooklyn and College Hill Heritage Conservation District survey
• Carried motion to provide comments on Official Plan Review policy approaches
• Recommended Council retain Heritage Guelph roles in Official Plan
• Extended meeting by 10 minutes and adjourned at 2:06 p.m.

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes a Q2 2021 update on 12 master plans, several intergovernmental consultations, a resolution from Township of Rideau Lakes, and minutes from the Committee of Adjustment. No decisions are made; council members may request items for discussion at a future Committee of the Whole meeting.

• Guelph Master Plans Update Q2 2021 (2021-179) with progress summaries for 12 plans including Transportation, Parks and Recreation, and Water Supply
• Consultation on Permit to Take Water for Triton Canada Water Holdings Inc. (2021-164)
• Public Sector Accounting Board Conceptual Framework Revision Consultation (2021-149)
• National Infrastructure Assessment Consultation (2021-160)
• Township of Rideau Lakes Resolution re Cemetery Funding

Committee of Adjustment

The Guelph Committee of Adjustment will hold a remote public hearing on June 10, 2021, to consider eight applications under the Planning Act. These include requests for consent to create new lots, minor variances for setbacks, parking, and other zoning relief, plus a fee refund request. The meeting is being held electronically due to COVID-19, with public participation by written comment or phone.

• Consent to create a new lot at 64 and 68 Queen Street (deferred from Dec 10, 2020)
• Consent and variances for driveway and parking at 18-20 Grove Street (deferred from Feb 11, 2021)
• Variance for reduced side yard setback at 26 Paul Avenue
• Variance to reduce off-street parking for commercial building at 710 Woolwich Street
• Consent and variances for lot creation at 124 Ferguson Street

The Committee of Adjustment approved two consent applications (B-2/18 and B-3/18) for 64 and 68 Queen Street, allowing the severance and merging of parcels to create a new residential lot. The approval is subject to 36 conditions covering engineering, environmental, and servicing requirements. The committee also approved a consent application for 18-20 Grove Street (B-5/21) and a related minor variance (A-15/21) after an initial motion on the consent failed due to a tie vote.

• Approved consent B-2/18 for 68 Queen Street to sever a parcel to be merged with 64 Queen Street, subject to 36 conditions.
• Approved consent B-3/18 for 64 Queen Street to sever a parcel to be merged with 68 Queen Street, subject to 36 conditions.
• Approved consent B-5/21 for 18-20 Grove Street to sever a parcel for a new dwelling, subject to 27 conditions.
• Approved minor variance A-15/21 for 18-20 Grove Street to allow front yard parking and a wider driveway, subject to 3 conditions.
• Approved minor variance A-29/21 for 26 Paul Avenue to allow a reduced side yard setback and no landscaped open space beside the driveway.
• Approved minor variance A-30/21 for 710 Woolwich Street to permit 31 parking spaces instead of the required 38 for a proposed commercial building.
• Approved consents B-13/21 and B-14/21, and minor variances A-31/21 and A-32/21 for 124 Ferguson Street, subject to conditions.
• Approved minor variance A-36/21 for 60 Kathleen Street to permit an existing front yard fence up to 2.19 metres in height.

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including the Guelph Trail Master Plan, the future of the Guelph Community Sports Dome, and a COVID-19 update. They will also consider consent agenda items such as paramedic service performance, a subsidy policy update, and funding from the Affordable Housing Reserve. The meeting includes presentations and recommendations on these topics.

• Approve Guelph Trail Master Plan (May 2021) and consider funding in future budgets
• Retain Guelph Community Sports Dome as municipally-owned facility; operate via Recreation Division
• County of Wellington to lead annual intake for Affordable Housing Reserve, up to $1.5 million in 2021 RFP
• Update Subsidy Policy to accept additional income documents for sudden economic events
• Approve 2020 Consolidated Financial Statements and External Audit Findings Report

The Committee of the Whole approved the Guelph Trail Master Plan, including an amendment to prioritize Project 12 for short-term connectivity solutions. It also decided to retain the Guelph Community Sports Dome as a municipally-owned facility, approved updates to the Subsidy Policy and a $250,000 pilot program, and approved the 2020 Consolidated Financial Statements. The Capital Program Resourcing Strategy was approved despite a tied referral vote, and the Budget Policy was updated to require a simple majority for budget revisions in confirmation years.

• Approved Guelph Trail Master Plan (11-2) with amendment prioritizing Project 12
• Retained Guelph Community Sports Dome as municipal asset (13-0)
• Approved Subsidy Policy update and $250,000 pilot program (12-0)
• Approved County of Wellington to lead Affordable Housing Reserve intake (12-0)
• Approved 2020 Consolidated Financial Statements and External Audit Findings (12-0)
• Repealed and replaced Budget Policy, amended to simple majority for revisions (12-0)
• Approved Capital Program Resourcing Strategy (9-3)
• Forwarded COVID-19 Update 8 report to provincial and federal officials (13-0)

Committee of Management for the Elliott

The Committee of Management for the Elliott is meeting electronically to confirm minutes from March 1, 2021, and receive the 2021-Q1 quarterly report on operations of the Elliott Long-Term Care Residence. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Confirmation of March 1, 2021 minutes
• Receive CME-2021-2: Elliott Long-Term Care Residence Quarterly Report 2021-Q1

The Committee of Management for the Elliott met remotely and confirmed the March 1, 2021 minutes as recorded. It received the 2021-Q1 quarterly report on operations of the Elliott Long-Term Care Residence. No other substantive decisions were made; the meeting adjourned shortly after.

• Confirmed March 1, 2021 open meeting minutes (12-0)
• Received 2021-Q1 quarterly report on Elliott Long-Term Care Residence operations (12-0)

Information Items

This is the City Council's weekly information package, distributed for public awareness. It includes reports on the Transit Advisory Committee's 2020 annual report and a proposed Vote from Home Service Pilot for the 2022 municipal election, plus several consultation notices and resolutions from other municipalities. No decisions are being made at this meeting; council members may request items be placed on a future Committee of the Whole agenda for discussion.

• Transit Advisory Committee 2020 Annual Report (2021-154)
• Vote from Home Service Pilot for the 2022 Municipal Election (2021-170)
• Triton Canada Water Holdings Inc. - Permit to Take Water consultation (2021-164)
• Town of Fort Erie resolution on capital gains tax on primary residence
• Town of Halton Hills resolution on elimination of LPAT

City Council

Council approved the municipal-owned site at the northwest corner of Watson Parkway South and Stone Road East as the location for the future City Operations Campus, and directed staff to proceed with site preparation, servicing, and facility planning. The decision was carried 13-0, with Councillor Bell voting against the site preparation and planning/design clauses. Council also adopted the consent report, including a new Additional Residential Dwelling Unit Registration By-law, and approved the 2020 year-end operating budget surplus allocation and deficit funding.

• Approved Watson Parkway South and Stone Road East site for City Operations Campus (13-0)
• Approved site preparation and servicing for City Operations Campus (12-1)
• Approved planning and design of future City Operations Campus facilities (12-1)
• Approved detailed Site Plan review for Operations Campus at various design stages (13-0)
• Adopted Additional Residential Dwelling Unit Registration By-law 2021-118 (13-0)
• Approved 2020 year-end operating deficit funding and surplus allocation (13-0)
• Approved 2020 year-end capital budget reallocations and $240,000 net increase (13-0)
• Approved one-time strategy for On-Site and Excess Soil Regulation cost overruns (13-0)

City Council as Shareholder of GMHI

This is a procedural agenda for a City Council meeting held as shareholder of Guelph Municipal Holdings Inc. The main item is a motion to move into a closed session to discuss an update on Alectra Inc., citing solicitor-client privilege and confidential commercial information. The meeting will also confirm minutes from a previous closed meeting and later provide a summary of the closed session.

• Closed meeting to consider Alectra Inc. update
• Confirmation of minutes from April 6, 2021 closed meeting
• Motion to close meeting under Municipal Act sections 239(2)(f) and (i)

The meeting was largely procedural: Council unanimously moved into closed session to discuss solicitor-client privileged and confidential commercial matters, including an update on Alectra Inc. After returning to open session, Council confirmed the closed minutes and gave staff direction on the Alectra update. No substantive public decisions were made.

• Moved into closed session (13-0)
• Adopted closed meeting minutes from April 6, 2021
• Gave staff direction on Alectra Inc. update (2021-121)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. Council is not voting on these items; members may request any item be placed on a future Committee of the Whole meeting for discussion. The package includes reports on the 2020 year-end investment performance, a driver certification program audit, the Spring 2021 debenture issue, and proposed AMO conference delegations, plus intergovernmental consultations and correspondence from other municipalities.

• 2020 Year-end Investment Performance Report (2021-155)
• 2020 Operations Driver Certification Program Validation Audit Report (2021-162)
• Spring 2021 Debenture Issue with term sheet and repayment schedule (2021-166)
• Proposed AMO Conference Delegations (2021-171)
• Consultation: Triton Canada Water Holdings Inc. Permit to Take Water (2021-164)

Solid Waste Management Master Plan Advisory Committee

This is the agenda for the Solid Waste Management Master Plan Advisory Committee meeting on May 27, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The committee reviewed draft evaluation results for 21 waste management options, with all scoring high. No formal decisions were made; the PAC will provide feedback by June 1, 2021. The Downtown Services Review will continue as an internal staff initiative, with a potential door-to-door pilot pending further consultation.

• Reviewed draft evaluation results for 21 waste management options
• PAC feedback on draft results due June 1, 2021
• Downtown Services Review to continue as internal staff initiative
• Potential door-to-door pilot collection project to be explored pending consultation

Arts and Culture Advisory Committee

This is the agenda for the Guelph Arts and Culture Advisory Committee meeting on May 27, 2021. The agenda contains only standard procedural elements such as video access, details, and history, with no listed discussion items, reports, or decisions. No substantive business is identified.

The Guelph Museums Advisory Committee met remotely on April 22, 2021, and adopted the agenda and previous minutes. The museum remains closed due to the provincial COVID-19 shutdown, and staff are launching educational videos. No substantive policy decisions were made; the meeting was largely procedural.

• Adopted meeting agenda (Motion 2021/11, carried)
• Adopted minutes of March 25, 2021 meeting (Motion 2021/12, carried)
• Adjourned meeting at 6:16 pm (Motion 2021/13, carried)

Transportation Advisory Committee

This agenda for the Guelph Transportation Advisory Committee meeting on May 27, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of content beyond standard eSCRIBE interface text.

• No agenda items listed
• No reports, motions, or presentations
• No dollar amounts or project names
• Meeting appears to be procedural only

The Transit Advisory Committee received updates on COVID-19 impacts, including reduced ridership and ongoing safety protocols. The micro-transit On-Demand project will have a soft launch the week of April 19, 2021, and go live on May 2, 2021. The committee also discussed collaboration on social media, electric buses, and fare collection, with further reports expected at the May meeting.

• Adopted minutes of February 18, 2021 meeting (carried)
• Adjourned meeting at 6:06 pm (moved by Kathryn Hofer)

Special Council Meeting

This special council meeting focuses on a single substantive item: the Transportation Master Plan. Staff recommend Council approve Alternative 3, the 'Sustainability and Resiliency Focus', as the preferred solution, and direct staff to develop an implementation plan, policies, and financial strategy for approval in December 2021. The meeting is held electronically due to COVID-19.

• Approve Alternative 3 'Sustainability and Resiliency Focus' as preferred Transportation Master Plan solution
• Direct staff to develop implementation plan, policies, and financial strategy for December 2021
• Presentations by staff and Dillon Consulting consultant

Council approved Alternative 3, the 'Sustainability and Resiliency Focus', as the preferred solution for the Transportation Master Plan, with a vote of 8 to 5. Council also directed staff to develop an implementation plan, policies, and financial strategy for this alternative, to be presented for approval in December 2021, with a vote of 12 to 1. A by-law (2021-20606) was passed unanimously.

• Approved Alternative 3 'Sustainability and Resiliency Focus' as preferred Transportation Master Plan solution (8-5)
• Directed staff to develop implementation plan, policies, and financial strategy for Alternative 3 (12-1)
• Passed by-law 2021-20606 (12-0)

Planning, Environment and Water Advisory Committee

The Planning Advisory Committee is meeting to receive a staff presentation on the Official Plan Policy Review and to provide comments on proposed policy approaches. The committee will also consider approving the minutes from the April 27, 2021 meeting. The meeting is being held remotely via Cisco Webex.

• Official Plan Policy Review presentation by Madeline Gibson, Planner I, Policy
• Committee to provide comments on proposed policy approaches for the Official Plan
• Approval of minutes from April 27, 2021 meeting
• Next meeting scheduled for September 21, 2021

The Planning Advisory Committee approved the April 27, 2021 minutes and received a staff presentation on the Official Plan Policy Review. The committee provided comments on proposed policy approaches, including Indigenous engagement, affordable housing definitions, employment area transitions, and green infrastructure. No formal decisions were made beyond these procedural actions.

• Approved April 27, 2021 minutes (carried)
• Received staff presentation on Official Plan Policy Review (carried)
• Provided comments on Official Plan Review question (carried)

Economic Development and Tourism Advisory Committee

This agenda for the Guelph Economic Development and Tourism Advisory Committee meeting on 2021-05-25 contains only procedural boilerplate and no substantive agenda items. There are no listed decisions, discussions, or reports for the committee to address.

The Economic Development Advisory Committee approved the April 27, 2021 meeting minutes and discussed the Economic Development and Tourism Strategy, including consultant selection and engagement schedule. Members reviewed a presentation on advisory committee best practices and agreed to a draft schedule for remaining 2021 meetings, including rescheduling June and August meetings and cancelling July.

• Approved April 27, 2021 meeting minutes (carried)
• Agreed to new schedule dates for Economic Development and Tourism Strategy engagement
• Rescheduled June 22 meeting to June 29
• Cancelled July 27 meeting, combined with August meeting
• Rescheduled August 24 meeting to August 10

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It contains information reports on the 2021 Community Grant program and first-quarter budget monitoring, plus several intergovernmental consultations and correspondence from other municipalities. No decisions are being made at this meeting; council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Community Grant 2021 Report (2021-161) with recipient list
• First Quarter 2021 Budget Monitoring Report (2021-163) with capital spending and budget adjustments
• Triton Canada Water Holdings Inc. permit-to-take-water consultation
• Environmental Assessment Modernization consultation
• Correspondence on carbon tax, CERB tax breaks, invasive phragmites, Greenwater Provincial Park reopening

Accessibility Advisory Committee

The Accessibility Advisory Committee's Municipal Election Sub-Committee held its final meeting, approving the agenda and minutes from April 6, 2021. Members debriefed the April AAC meeting and reviewed legislation supporting alternative voting methods. They discussed next steps for an Information Report to Council recommending electronic ballot marking for the 2022 Municipal Election, including how AAC members can delegate as residents. No formal decisions were made beyond routine approvals.

• Approved meeting agenda (motion by Ted, seconded by Brooke)
• Approved minutes from April 6, 2021 (motion by Ted, seconded by Brooke)

Guelph Sports Hall of Fame Board of Directors

This agenda contains only boilerplate interface text and no substantive items. The meeting is a procedural placeholder with no decisions or discussions listed.

The Guelph Sports Hall of Fame Board approved a motion to form a diversity and inclusion sub-group of three board members to work with community groups. They also confirmed the 2022 Hall of Fame dinner will be held in May 2022, and approved a motion to contact the University of Guelph about a student volunteer for social media support. No other substantive decisions were made; several items were deferred to the August meeting.

• Formed diversity and inclusion sub-group (all in favour)
• Confirmed 2022 dinner to be held in May 2022 (all in favour)
• Approved contacting University of Guelph for student volunteer (all in favour)

Council Orientation and Education Workshop

This is a Council workshop, not a decision-making meeting, focused on the multi-year budget. Council will hear presentations on budget highlights, review budget policy methodology, and participate in a panel discussion with external speakers. No votes or decisions are scheduled.

• Multi-Year Budget Workshop 2021-146
• Draft Budget Policy attachment
• Presentations by Mayor Dave Jaworsky of Waterloo and Treasurer Tara Baker
• Panel discussion with Councillor Josh Morgan (London), CFO Filipa Reynolds (Waterloo), and Tony Haddad (Strategy Corp.)

The meeting was a workshop on multi-year budgeting, with presentations from City staff and external speakers from Waterloo and London. No formal decisions were made; the only motion was to adjourn, which carried 13-0.

• Adjourned meeting at 7:58 p.m. (13-0)

Information Items

This is the weekly Information Items publication for Guelph City Council, distributed electronically. No information reports are listed, and the agenda consists solely of consultation notices, correspondence from other municipalities, and minutes from city boards and committees. No decisions or votes are scheduled; council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Environmental Assessment Modernization Consultation (2021-152)
• Public Sector Accounting Board Conceptual Framework Revision Consultation (2021-149)
• National Infrastructure Assessment Consultation (2021-160)
• Chatham-Kent resolution on changes to Municipal Freedom of Information and Protection of Privacy Act
• Committee of Adjustment minutes (April 8, 2021) and Heritage Guelph minutes (April 12, 2021)

Committee of Adjustment

The Guelph Committee of Adjustment is holding a public hearing for applications under sections 45 and 53 of the Planning Act. The committee will consider four applications: variances for additional uses and parking reductions at 60 Ontario Street and 698-702 Woolwich Street, a consent to create new lots and easements at 816 Woolwich Street, and a consent for severance with a related variance at 745 Stone Road East. The meeting is being held electronically due to COVID-19, with public participation by written comment or phone.

• A-26/21: Variances to permit additional uses and reduce off-street parking at 60 Ontario Street (owner: Watir Holdings Corp.)
• B-10/21 and B-11/21: Consent to create new lots and easements for access and parking at 816 Woolwich Street (owner: The Guelph Curling Club Ltd.)
• B-12/21 and A-27/21: Consent for severance as lot addition and variance for reduced rear yard setback at 745 Stone Road East (owners: John and Helen Drolc)
• A-28/21: Variance to permit additional uses at 698-702 Woolwich Street (owner: Avila Investments Ltd.)

The Committee of Adjustment approved a minor variance for 60 Ontario Street to allow a personal service establishment, take-out restaurant, and convenience store with zero off-street parking, subject to installing permanent planters. It also approved two consents for severance at 816 Woolwich Street (Guelph Curling Club) with conditions, and a variance for 698-702 Woolwich Street to permit medical and personal service uses. A deferral was granted for 745 Stone Road East.

• Approved minor variance at 60 Ontario St for additional uses and 0 parking spaces, with planter condition
• Approved consent B-10/21 for severance at 816 Woolwich St (21,735 sq m lot) with conditions
• Approved consent B-11/21 for severance at 816 Woolwich St (4,792 sq m lot) with conditions
• Approved minor variance at 698-702 Woolwich St for medical clinic, office, pharmacy, personal service uses, limited to 400 sq m each
• Deferred B-12/21 and A-27/21 for 745 Stone Road East sine die

Natural Heritage Advisory Committee

The Natural Heritage Advisory Committee received staff presentations on the Five Year Review of the Official Plan and the Guelph Parks and Recreation Master Plan, and provided comments for staff consideration. The committee also approved the minutes from the December 9, 2020 meeting. No formal decisions were made beyond receiving the presentations and approving the minutes.

• Approved minutes from December 9, 2020 meeting (carried)
• Received staff presentation on Five Year Review of Official Plan (carried)
• Received staff presentation on Guelph Parks and Recreation Master Plan (carried)

Tourism Advisory Committee

This agenda for the Guelph Tourism Advisory Committee meeting on 2021-05-13 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Tourism Advisory Committee approved the February 4, 2021 meeting minutes. Members received presentations on the Economic Development and Tourism Strategy, the Guelph Farmers' Market review, and updates on the Tourism Recovery Fund. No formal decisions were made beyond the minutes approval.

• Approved February 4, 2021 meeting minutes (carried)

Heritage Advisory Committee

Heritage Guelph voted not to recommend individual designation for the buildings at 9 King Edward Place under the Ontario Heritage Act. The committee supported a Cultural Heritage Conservation Plan for 65 Delhi Street and recommended sympathetic upgrades, including consideration of 55 Delhi Street. It also approved a rear-yard accessory building at 62 Mary Street and supported prioritizing or concurrently funding a Reformatory HCD study.

• Approved minutes from April 12, 2021 meeting (carried)
• Recommended against designation of 9 King Edward Place (carried)
• Supported CHRIA recommendation for a Cultural Heritage Conservation Plan at 65 Delhi Street (carried)
• Congratulated County of Wellington on development plan, recommended sympathetic upgrades and consideration of 55 Delhi Street (carried)
• Supported construction of rear-yard accessory building at 62 Mary Street (carried)
• Supported Council decision to prioritize Reformatory HCD study or fund both Reformatory and Ward West studies (carried)
• Adjourned at 1:18 p.m. (carried)

Council Planning

This is the agenda for the May 10, 2021 Guelph City Council Planning meeting, held remotely. Council will hold public meetings for two zoning by-law amendments (65 Delhi St and 33-41 Arkell Rd/1408 Gordon St) and discuss a decision on a zoning amendment for 85-89 Willow Rd to permit a five-storey, 32-unit supportive housing building. They will also consider approving the York Road/Elizabeth Street Land Use Study and listing certain properties on the Municipal Register of Cultural Heritage Properties.

• 85-89 Willow Rd: Zoning amendment to R.4B-26, R.4B-27, R.4B-28(H) for 5-storey, 32-unit supportive housing (SkyDev Inc.)
• 65 Delhi St: Public meeting for zoning amendment to allow transitional housing in existing building (County of Wellington)
• 33-41 Arkell Rd & 1408 Gordon St: Public meeting for zoning amendment (ASC Guelph Facility LP)
• York Rd/Elizabeth St: Approve land use study and list properties on heritage register
• Places of Worship by-law exemption report on consent agenda

Council approved a zoning by-law amendment for 85 and 89 Willow Road, allowing a five-storey building with 32 supportive housing units. The vote was 11-0, with two councillors recusing themselves due to pecuniary interests. Council also approved the York Road/Elizabeth Street Land Use Study and received reports on transitional housing at 65 Delhi Street and a retirement community at 33-41 Arkell Road.

• Approved zoning amendment for 32 supportive housing units at 85-89 Willow Road (11-0)
• Approved York Road/Elizabeth Street Land Use Study (12-1)
• Listed properties in York Road/Elizabeth Street study on Municipal Register of Cultural Heritage Properties (7-6)
• Directed staff to consider Community Improvement Plan for York Road/Elizabeth Street area (13-0)
• Received report on transitional housing zoning at 65 Delhi Street (13-0)
• Received report on retirement community zoning at 33-41 Arkell Road and 1408 Gordon Street (13-0)
• Amended Parkland Dedication By-law to exempt places of worship and cemeteries (13-0)
• Extended meeting to 11:59 p.m. (11-2)

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It includes reports on the Parks and Recreation Master Plan update, advocacy for Safe Restart transit funding, and consultations on environmental assessment modernization and public sector accounting. No decisions are made; council members may request items for future discussion.

• Parks and Recreation Master Plan Update (2021-143)
• Safe Restart Transit Funding Advocacy letter to province
• Environmental Assessment Modernization Consultation (2021-152)
• Public Sector Accounting Board Conceptual Framework Revision Consultation (2021-149)
• Town of Perth letter on provincial hospital funding for major capital equipment

Committee of the Whole

The Committee of the Whole is reviewing several infrastructure and financial reports. Key discussions include a proposed site for the future City Operations Campus and various year-end budget monitoring and surplus allocations.

• Approval of Watson Parkway South and Stone Road East as the future City Operations Campus site
• Proposed Additional Residential Dwelling Unit Registration By-law - 2021-118
• Allocation of $947,524 net operating deficit to various reserve funds and grants
• Budget adjustment of $240,000 for the 2021 approved capital budget
• Core Asset Management Plans - 2021-116

The Committee of the Whole approved the municipal-owned site at the northwest corner of Watson Parkway South and Stone Road East for the future City Operations Campus, and directed staff to proceed with site preparation, servicing, planning, and design. The committee also approved the Core Asset Management Plans, the 2020 year-end operating budget surplus allocation and deficit funding, and several consent agenda items, including the Additional Residential Dwelling Unit Registration By-law and capital budget adjustments.

• Approved Watson Parkway South and Stone Road East site for City Operations Campus (13-0)
• Approved site preparation and servicing for City Operations Campus (12-1)
• Approved planning and design of City Operations Campus facilities (12-1)
• Approved Core Asset Management Plans (13-0)
• Approved Additional Residential Dwelling Unit Registration By-law, repealing Two-unit House Registration By-law (13-0)
• Approved 2020 year-end operating budget deficit allocation and surplus funding, including $3.8M Safe Restart Transit grant for Transit Services (13-0)
• Approved amendment to allocate $350,000 each to Tourism Rebuild Fund and Community Investment Program Emergency Fund from Safe Restart Operating grant (8-5)
• Approved capital budget reallocations and $240,000 net increase for 2021 capital budget (13-0)

Information Items

This is the City of Guelph's weekly information package for April 30, 2021. Council is not voting on anything; items are distributed for information only, and any member may request an item be placed on a future Committee of the Whole agenda. The package includes one information report and several pieces of correspondence from other Ontario municipalities.

• Alectra Annual Progress Report to the City of Guelph Regarding 2020 (report 2021-141)
• Attachment: Report to the City of Guelph regarding the Alectra GREAT Centre
• Town of South Bruce Peninsula resolution on lottery licensing to assist small organizations
• Town of Shelburne letter on universal paid sick days
• Planning Advisory Committee minutes from March 2, 2021

Planning, Environment and Water Advisory Committee

The Planning Advisory Committee is meeting to receive a staff presentation on the Shaping Guelph Growth Management Strategy and to provide comments on proposed growth scenarios. Members will discuss an evaluation framework, criteria, and which areas should be strategic growth areas. The meeting is largely advisory, with no binding decisions expected.

• Receive staff presentation on Shaping Guelph Growth Management Strategy growth scenarios
• Discuss proposed growth scenario evaluation framework and missing criteria
• Provide comments on preferred growth scenario and challenges
• Review proposed urban structure for strategic growth areas
• Approve minutes from March 1, 2021 meeting

The Planning Advisory Committee received a staff presentation on growth scenarios for the Shaping Guelph Growth Management Strategy and provided comments for Council's consideration. No formal decisions were made; the committee approved the minutes and received the presentation as information.

• Approved minutes from March 2, 2021 meeting (carried)
• Received staff presentation on Shaping Guelph Growth Management Strategy (carried)

Economic Development and Tourism Advisory Committee

This is a procedural agenda for the Economic Development and Tourism Advisory Committee meeting on April 27, 2021. No specific agenda items, reports, or decisions are listed in the provided text, so the meeting appears to be limited to routine administrative matters.

The Economic Development Advisory Committee approved the March 23, 2021 meeting minutes. Members received updates on the Guelph Farmers' Market public consultation, tourism grant distribution, and the Economic Development and Tourism Strategy RFP. No substantive decisions were made beyond the minutes approval.

• Approved March 23, 2021 meeting minutes (carried)

City Council

Guelph City Council is meeting remotely to consider a consent agenda that includes approving the 2022 budget plan, a $115 million debenture issue for capital projects, and a response to the province on growing the Greenbelt. The meeting also includes a closed session for litigation and labour relations matters, including an update on Official Plan Amendment 48 appeals and a bargaining mandate for the Amalgamated Transit Union.

• 2022 Budget Planning report approval and meeting dates
• 2021 Debenture Issue: up to $115 million debt financing for capital projects, plus $2,000,000 loan/guarantee for Guelph Cemetery Commission
• Endorsement of City response to provincial consultation on growing the Greenbelt (ERO# 019-3136)
• Acceptance of $37,100 Ontario Fire Safety Grant for remote training and court technology
• Closed meeting items: Official Plan Amendment 48 LPAT appeals update and ATU bargaining mandate

Council approved the 2022 budget plan and authorized up to $115 million in debentures for capital projects, with debt servicing funded from capital reserves. It also endorsed a response to the provincial Greenbelt consultation, accepted a $37,100 fire safety grant, and approved commemorative naming recommendations, including renaming Hammill Family Park to Hammill Park. All votes were unanimous (13-0).

• Approved 2022 budget plan and meeting dates (13-0)
• Authorized up to $115M debenture issue for capital projects (13-0)
• Approved $2M loan/guarantee to Guelph Cemetery Commission (13-0)
• Endorsed response to provincial Greenbelt consultation (13-0)
• Accepted $37,100 Ontario Fire Safety Grant (13-0)
• Approved commemorative naming recommendations, amended Hammill Family Park to Hammill Park (13-0)
• Passed By-laws 20599-20602 (13-0)

Information Items

This is the weekly information package for Guelph City Council, distributed for review rather than discussion. It includes reports on the Hanlon Creek Business Park land purchase agreement, Q1 2021 status updates for major city projects, and outstanding management action plans. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Hanlon Creek Business Park – Agreement of Purchase and Sale Execution (2021-127)
• Tier 1 Project Portfolio Q1 2021 Status Update (2021-125) covering police headquarters, transportation master plan, smart cities challenge, South End Community Centre, Baker District, downtown revitalization
• Status of Outstanding Management Action Plans – Q4-20 (2021-126)
• Guelph Wellington Local Immigration Partnership info report (2021-131)
• Correspondence: resolutions from other municipalities on paid sick leave, cannabis licensing, invasive phragmites, suicide hotline, carbon tax

Arts and Culture Advisory Committee

This agenda contains no substantive items — only boilerplate interface text from the eSCRIBE system. The meeting is scheduled for 2021-04-22, but no decisions, discussions, or reports are listed.

The Guelph Museums Advisory Committee met remotely and adopted the agenda and previous minutes. The manager's report noted a change in online attendance tracking, school program revamps, a new community relations coordinator hire, and a $29,000 provincial grant. No substantive decisions were made beyond routine approvals.

• Adopted meeting agenda (Motion 2021/08, carried)
• Adopted minutes of February 25, 2021 meeting (Motion 2021/09, carried)
• Adjourned meeting at 6:25 pm (Motion 2021/10, carried)

Council Orientation and Education Workshop

This is a Council orientation and education workshop, not a decision-making meeting. Council will receive presentations and discuss growth scenarios for Guelph, including a proposed evaluation framework and urban structure, as part of the Shaping Guelph process. No votes or formal decisions are scheduled.

• Shaping Guelph growth scenarios workshop (item 2021-98)
• Proposed Growth Scenario Evaluation Framework
• Proposed urban structure overview
• Presentations by planning, water, and wastewater staff and consultants

The meeting was an orientation and education workshop on growth scenarios for Guelph, with presentations from staff and consultants on housing, water, wastewater, and urban structure. No formal decisions were made; the only action was adjournment, which was carried unanimously.

• Adjourned meeting at 8:12 p.m. (13-0)

Solid Waste Management Master Plan Advisory Committee

This agenda contains only procedural boilerplate and no substantive items. The meeting of the Solid Waste Management Master Plan Advisory Committee is scheduled, but no decisions or discussions are listed.

The Solid Waste Management Master Plan Advisory Committee met to review and gather feedback on proposed single-use plastics reduction options and 21 program enhancement options for Guelph's waste management plan. No formal decisions were made; the meeting was for discussion and feedback collection. The consulting team will use the feedback to revise options and conduct an initial evaluation, with draft results to be shared at the next meeting in May.

• Reviewed single-use plastics options (targeted ban vs. expanded program with fees)
• Reviewed 21 program enhancement options across 7 categories
• Gathered feedback on implementation approaches for each option
• Scheduled next meeting to review draft evaluation results

Accessibility Advisory Committee

This agenda for the Guelph Accessibility Advisory Committee meeting on 2021-04-20 contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed in the provided text.

The Accessibility Advisory Committee approved a motion recommending that the City of Guelph offer mail-in voting with an electronic ballot marking option, such as OmniBallot, as the primary accessible method for the 2022 municipal election. The recommendation includes supplementary options like vote-from-home and traditional mail-in voting, with accommodations for training, translation, and contactless delivery. The committee also approved a sub-committee to debrief on the election discussion and next steps, and deferred the election of Chair and Vice-Chair to the June meeting.

• Approved motion recommending electronic ballot marking for 2022 municipal election (carried)
• Approved sub-committee to debrief on 2022 election discussion and report back in June (carried)
• Deferred election of Chair and Vice-Chair to June meeting (carried)
• Approved sub-committee to review Orientation Manual update (carried)

Council Orientation and Education Workshop

This is a Council workshop, not a decision-making meeting, focused on systemic racism. Council will hear presentations from the Guelph Black Heritage Society, the Guelph-Wellington Local Immigration Partnership, and a panel of experts, then discuss how municipalities and partners can address systemic racism. No formal decisions or votes are scheduled.

• Presentation: Systemic Racism - Local Data and Municipal Leadership - 2021-97.pdf
• Guelph Black Heritage Society's Anti-racism Summit presentation
• Community Data on Race and Discrimination presentation
• Conversation panel with municipal and institutional partners
• Questions from Council and wrap-up

The meeting was an educational workshop on systemic racism, featuring presentations from the Guelph Black Heritage Society, local immigration data, and a panel discussion. No formal decisions or votes were taken, aside from adjourning the meeting.

• Adjourned meeting (13-0)

Information Items

This is a weekly information package for Guelph City Council, distributed electronically. It includes reports on the Smart Cities Office, the city's response to provincial guidance on brownfield cleanup and records of site condition, a provincial consultation on expanding the Greenbelt, and a resolution from Kitchener about Planning Act timelines. No decisions are being made; council members may request items for discussion at a future Committee of the Whole meeting.

• Smart Cities Office Information Report - 2021-130
• City of Guelph Response: Guidance on Brownfield Clean up and Records of Site Condition - 2021-134
• Provincial Consultation on Growing the Size the Greenbelt - 2021-91
• City of Kitchener Resolution: Planning Act Timelines

Transportation Advisory Committee

This agenda for the Guelph Transportation Advisory Committee meeting on April 15, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Transit Advisory Committee received updates on Guelph Transit operations, including the upcoming micro-transit On-Demand project. The service will have a soft launch the week of April 19, 2021, and go live on May 2, 2021, with the app now available for download. The committee also adopted the minutes from the February 18, 2021 meeting and heard reports on social media, electric buses, and fare collection initiatives.

• Adopted minutes of February 18, 2021 meeting (carried)
• Noted On-Demand micro-transit soft launch week of April 19, 2021 and live launch May 2, 2021
• Heard update on COVID-19 cleaning protocols and HVAC effectiveness on buses (94% regular, 96% with $10,000 additional unit)
• Received updates on social media, electric bus, and fare collection consultation work

Council Orientation and Education Workshop

This is a Council workshop, not a decision-making meeting, focused on the Comprehensive Zoning Bylaw Review's proposed parking regulations. Council will receive a presentation and participate in exercises to discuss parking context, aspirations, and provide feedback on recommendations. No formal decisions are expected.

• Workshop on Comprehensive Zoning Bylaw Review: Proposed Parking Regulation (2021-85)
• Presentation by Abby Watts, Project Manager, and Krista Walkey, General Manager, Planning and Building Services
• Council feedback exercises: 'KnoWonder' and 'AIMM' (advantages, impediments, mitigation, maybes)

The meeting was an educational workshop on the Comprehensive Zoning Bylaw Review, focusing on proposed parking regulation changes. No formal decisions were made; it was a discussion and information session. Council participated in exercises and heard presentations from IBI Group on parking recommendations.

• Adjourned meeting at 8:24 p.m. (13-0)

Council Planning

Guelph City Council's Planning meeting will consider three consent agenda items: a commemorative naming report, and two zoning decisions. The most consequential is a proposal to rezone 166-178 College Avenue West for a six-storey, 110-unit apartment building with a seniors day use or day care centre. Council will also vote on a zoning amendment to allow 32 supportive housing units at 721 Woolwich Street, and approve a list of recommended names for municipal assets.

• 166-178 College Ave W: Official Plan and zoning amendments for 110-unit, 6-storey apartment building with seniors day use/day care
• 721 Woolwich Street: Zoning amendment for 32 supportive housing units by Guelph Welcome Drop In Centre
• Municipal Property and Building Commemorative Naming Report - 2021-84: approval of recommended asset names
• Public notice waived for minor modifications to both zoning by-law amendments

Council approved an Official Plan and Zoning By-law amendment for 166-178 College Avenue West, allowing a six-storey, 110-unit apartment building with a ground-floor seniors day use or day care centre. Council also approved a zoning amendment for 721 Woolwich Street to permit 32 supportive housing units. Commemorative park naming recommendations were approved with amendments, including renaming a park to No. 2 Construction Battalion Park.

• Approved Official Plan and Zoning By-law amendment for 166-178 College Ave W (110-unit apartment building) (13-0)
• Approved Zoning By-law amendment for 721 Woolwich St (32 supportive housing units) (13-0)
• Approved commemorative naming recommendations, amending Hammill Family Park to Hammill Park (13-0)
• Referred naming of Courtney, Goines and Mallott Park to No. 2 Construction Battalion Park to Naming Committee (13-0)
• Passed by-laws (2021)-20594 to (2021)-20598, as amended (13-0)

Heritage Advisory Committee

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The meeting appears to be a routine session with no listed agenda items.

The Heritage Guelph Committee held a special meeting to receive presentations and correspondence about the Ontario Reformatory (785 York Road) and its cultural heritage designation. The committee voted to forward all received materials to the next Committee of the Whole or City Council meeting where the designation will be discussed. No final decision on the designation was made.

• Extended meeting to 3:00pm (carried)
• Received staff presentation on Ontario Reformatory heritage policies (carried)
• Extended meeting as needed past 3:00pm (carried)
• Directed chair to forward presentations and correspondence to next Committee of the Whole or City Council meeting (carried)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes reports on museums, public art, growth management and affordable housing, and growth scenarios, plus responses to provincial consultations and correspondence. No decisions are being made; council members may request items for discussion at a future Committee of the Whole meeting.

• Guelph Growth Management and Affordable Housing Monitoring Report 2020
• Shaping Guelph - Growth Scenarios and Urban Structure report with water and wastewater master plan updates
• Response to Provincial Consultation on Bill 257 and MZOs
• Provincial Consultation on Growing the Size the Greenbelt
• Resolutions from Hudson and Caledon supporting fire departments and the Ontario Fire College

Public Art Advisory Committee

This is the agenda for the Public Art Advisory Committee meeting on April 8, 2021. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Public Art Advisory Committee recommended Anita Cazzola for the City of Guelph Artist in Residence position for 2021, after reviewing three shortlisted candidates. The committee also adopted its agenda and previous minutes, and discussed updates on public art projects, including a bird-safe mural at City Hall and repairs to the Family Fountain. A review of the committee's Terms of Reference was deferred to the next meeting.

• Recommended Anita Cazzola for the 2021 Artist in Residence position (Motion 2021/11, carried).
• Adopted the agenda (Motion 2021/07, carried).
• Adopted minutes from February 24, 2021 meeting (Motion 2021/08, carried).
• Moved into closed session to review Artist in Residence submissions (Motion 2021/09, carried).
• Reopened the meeting from closed session (Motion 2021/12, carried).
• Adopted closed meeting minutes from February 24, 2021 (Motion 2021/10, carried).
• Adjourned the meeting at 5:54 pm (Motion 2021/13, carried).

Committee of Adjustment

The Guelph Committee of Adjustment is holding a public hearing for three applications under the Planning Act, seeking minor variances for properties on Golfview Road, Watson Road, and Suffolk Street. The meeting will be held remotely due to COVID-19, with public comments accepted in writing or by phone.

• A-23/21: 17 Golfview Road – variance for right side yard for proposed single-car attached garage
• A-24/21: 144 Watson Road – variance to reduce visitor parking spaces
• A-25/21: 150 Suffolk Street – variances for two driveway accesses, off-street parking location, and minimum parking spaces

The Committee of Adjustment approved all three applications on the agenda. A-23/21 at 17 Golfview Road was approved with conditions, allowing a reduced side yard setback. A-24/21 at 144 Watson Road North was approved with a condition, reducing visitor parking requirements. A-25/21 at 150 Suffolk Street West was approved, permitting reduced parking and other variances for an additional dwelling unit.

• Approved A-23/21 (17 Golfview Road): variance for a 0.77m right side yard setback (by-law requires 1.5m), subject to conditions including a grading/drainage plan and hydro service relocation.
• Approved A-24/21 (144 Watson Road North): variance to reduce visitor parking to 15% (24 spaces) of required 160 spaces (by-law requires 20%), subject to submitting a red-lined site plan within 3 months.
• Approved A-25/21 (150 Suffolk Street West): variances to permit 1 parking space for two units, two driveway accesses, and a rear yard parking space 0m from the property line.
• Approved the minutes from the February 25, 2021 and March 11, 2021 meetings as circulated.

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including approving up to $115 million in debenture financing for capital projects, endorsing the city's response to the provincial Greenbelt consultation, and reviewing the 2021 Transportation Engineering Program. The meeting also includes a closed session to discuss the Baker District Redevelopment Project and staff recognitions.

• Approve 2021 debenture issue up to $115 million for capital projects
• Approve $2,000,000 loan or guarantee to Guelph Cemetery Commission
• Endorse city response to provincial consultation on growing the Greenbelt
• Review 2021 Transportation Engineering Program including traffic signals, crossovers, and speed cushions
• Approve 2022 budget planning process and meeting dates

The Committee of the Whole approved the 2021 Debenture Issue, authorizing up to $115 million in debt financing for capital projects and a $2 million loan or guarantee to the Guelph Cemetery Commission. The 2022 budget plan and meeting dates were approved. The City's response to the provincial Greenbelt consultation was endorsed, with an amendment asking the province to allow stronger local policies to supersede less restrictive Greenbelt rules. A motion to defer traffic calming on Downey Road and Ptarmigan Drive was defeated.

• Approved 2021 Debenture Issue: up to $115 million in debt financing for capital projects, terms not exceeding 20 years.
• Approved $2,000,000 loan or guarantee to the Guelph Cemetery Commission, subject to due diligence.
• Approved the 2022 budget plan and meeting dates.
• Endorsed the City's response to the provincial consultation on growing the Greenbelt, including an amendment for stronger local protections.
• Defeated motion to defer traffic calming measures on Downey Road and Ptarmigan Drive.

Accessibility Advisory Committee

This is the agenda for the Guelph Accessibility Advisory Committee meeting on April 6, 2021. The agenda text is entirely procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. No substantive business is scheduled or described.

The Accessibility Advisory Committee's Municipal Election Sub-Committee met and approved a motion to recommend that the City of Guelph offer mail-in voting with an electronic ballot marking option as the primary method to accommodate people with disabilities in the 2022 municipal election. The recommendation includes supplementary options like vote-from-home and traditional vote-by-mail, along with specific accommodations such as library computer access, free printing, phone assistance, and contactless ballot pick-up/drop-off. This recommendation will be presented to the full Accessibility Advisory Committee at its April 20 meeting.

• Approved the agenda and the minutes from March 9 and March 23 meetings.
• Carried a motion to recommend that the AAC recommend to the City that they offer mail-in voting with an electronic ballot marking option as the first and foremost accommodation for the 2022 municipal election.
• Included supplementary options in the recommendation: vote from home and traditional vote by mail.
• Included specific accommodations in the recommendation: extended library hours, free ballot printing, phone assistance, and contactless ballot pick-up/drop-off.

City Council as Shareholder of GMHI

This is a brief meeting of City Council acting as shareholder of Guelph Municipal Holdings Inc. The agenda is largely procedural: it includes a motion to move into a closed session to discuss a confidential Alectra Inc. update, confirm prior closed minutes, and disclose pecuniary interests. The only substantive item, the Alectra update, will be discussed behind closed doors under solicitor-client privilege, with a summary to be provided when the open meeting resumes.

• Closed meeting to consider Alectra Inc. Update (2021-120)
• Confirmation of minutes from July 22, 2020 closed meeting
• Disclosure of pecuniary interests
• Closed session authorized under Municipal Act Section 239(2)(f)

The City Council, acting as shareholder of Guelph Municipal Holdings Inc., held a closed meeting under solicitor-client privilege, then reconvened in open session. In the open session, the council adopted the minutes from the July 22, 2020 closed meeting and received information regarding an Alectra Inc. update. No other substantive decisions were made.

• Held a closed meeting under Section 239(2)(f) of the Municipal Act (solicitor-client privilege), carried 8-0.
• Adopted the minutes of the closed meeting of July 22, 2020.
• Received information regarding the Alectra Inc. update (2021-120).
• Adjourned the meeting at 1:23 p.m., carried 8-0.

Information Items

This is the City Council's weekly information package, distributed for public awareness. Council members may request any item be placed on a future Committee of the Whole meeting for discussion. Items include updated wellhead protection area delineations, off-leash dog park operations, water and wastewater fees, and several provincial consultations. No decisions are being made at this meeting.

• Updated Wellhead Protection Area delineations for Cambridge East wellfields (2021-89)
• Off Leash Dog Park Operations report (2021-105)
• Water and Wastewater Miscellaneous Fees and Charges report (2021-117)
• Provincial consultation on proposed changes to MZOs and the Planning Act (Bill 257)
• Provincial consultation on growing the size of the Greenbelt

City Council

City Council is meeting to consider a consent report covering COVID-19 updates, sign variances, water services, building by-law changes, property tax policy, and a seasonal patio program. The most substantial item is the proposed 2021-2023 Seasonal Patio Program, which includes $112,500 in funding, new patio fees, and road closure options. Council will also discuss a resolution from St. Catharines on universal paid sick days.

• Approve 2021-2023 Seasonal Patio Program with $112,500 transfer from Tax Operating Contingency Reserve #180
• Create seasonal patio parking stall rental fee of $3.00 per square meter, waived for 2021
• Approve 2021 property tax ratios, subclass discounts, and rates
• Decline to implement property tax deferral programs beyond those legislatively required
• Approve sign by-law variances at 190 Hanlon Creek Boulevard and 1886 Gordon Street

Council approved the 2021-2023 Seasonal Patio Program, with an amended start date of April 1 and rolling installations before May. Road closures will use Option 3 (Intermittent Road Closure) from May 21 to September 6, 2021, funded by up to $294,700 from the Safe Restart Grant. A new $3.00 per square meter patio parking stall rental fee was created, with fees waived for 2021. Council also endorsed a motion calling on Ontario to legislate universal paid sick days.

• Approved the 2021-2023 Seasonal Patio Program with an amended start date of April 1 and rolling installations before May.
• Directed staff to implement road closure Option 3 (Intermittent Road Closure) from May 21 to September 6, 2021.
• Approved up to $294,700 from the Safe Restart Grant for the 2021 Seasonal Patio Program.
• Created a new annual seasonal patio parking stall rental fee of $3.00 per square meter, with fees waived for 2021.
• Delegated authority to the CAO until October 31, 2023, to implement and revise the Seasonal Patio Program.
• Directed staff to prepare a temporary use by-law and liaise with provincial ministries to extend its authority.
• Directed staff to complete traffic studies on streets impacted by downtown road alterations over 48 hours.
• Endorsed a motion calling on Ontario to permanently legislate universal paid sick days for all workers.

Information Items

This is the City Council's weekly Information Items publication, distributed electronically for public review. No decisions are being made at this meeting; members may request any item be placed on a future Committee of the Whole meeting for discussion. The package includes information reports, intergovernmental correspondence, and board minutes.

• Robertson Booster Pump Station Environmental Assessment (2021-94) with detailed evaluation table
• Litigation Status Report as of March 18, 2021 (2021-95)
• 2020 City Council Attendance, Meeting Statistics and Remuneration Report (2021-103)
• 2020 Delegation of Authority Report (2021-104)
• Provincial consultations on Bill 257 (MZOs and Planning Act), Greenbelt expansion, and water management

Waste Resource Innovation Centre Public Liaison Committee

This is the agenda for the Waste Resource Innovation Centre Public Liaison Committee meeting on 2021-03-25. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

The committee elected Jenn Packer as chair for a year. It approved the September 24, 2020 minutes and revised the Terms of Reference to allow filling vacant resident positions with other community members if no applicants from within 2 km apply. The organics facility processed 10,411.96 tonnes of source-separated organics from September 21, 2020 to January 16, 2021, with no odour complaints since the last meeting.

• Elected Jenn Packer as Chair for a year (unanimous).
• Approved the September 24, 2020 meeting minutes.
• Approved revised Terms of Reference wording allowing the City to fill vacant resident positions with other community members if no applicants from within 2 km apply.
• Agreed the City would send a link to annual reports on the City website to committee members.

Arts and Culture Advisory Committee

This agenda is procedural boilerplate from the eSCRIBE meeting management system. It contains no listed agenda items, decisions, or discussion topics for the Guelph Arts and Culture Advisory Committee meeting. The document is essentially empty of substantive content.

Economic Development and Tourism Advisory Committee

This agenda for the Guelph Economic Development and Tourism Advisory Committee meeting on 2021-03-23 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Economic Development Advisory Committee approved the February 23, 2021 meeting minutes as moved by Member Duvall and seconded by Member Birdsell. The committee also received a high-level overview from Christine Chapman on the 2021-2023 Seasonal Patio Program, including three road-closure options presented to Council. No other decisions were made; the meeting was adjourned at 3:38 p.m.

• Approved the February 23, 2021 meeting minutes (moved by Duvall, seconded by Birdsell).
• Discussed the Seasonal Patio Program and its three road-closure options (no vote taken).

Heritage Advisory Committee

This agenda for the Guelph Heritage Advisory Committee meeting on March 22, 2021, contains only procedural boilerplate and no substantive items for discussion or decision. The document provides no details on specific heritage matters, proposals, or actions.

The Heritage Guelph Committee held a special meeting to receive a staff presentation and public delegations on the Ontario Reformatory (785 York Road), including cultural heritage policies and the block plan process. The committee voted to forward all correspondence and presentations from the meeting to the next Committee of the Whole or City Council meeting where the heritage designation will be discussed. No substantive decisions on the designation itself were made.

• Extended meeting to 3:00pm (carried)
• Received staff presentation on Ontario Reformatory (carried)
• Extended meeting as needed past 3:00pm (carried)
• Directed chair to forward correspondence and presentations to next Committee of the Whole or City Council meeting (carried)

Special Council Meeting

This special council meeting focuses on the 2018-2022 Mid-term Governance Review, with recommendations to approve several policy and by-law changes. Council will consider amendments to the Procedural By-law, revised terms of reference, and new policies for municipal officer recruitment and appointments. The meeting is held electronically due to COVID-19.

• Approve Procedural By-law amendments (Attachment-1)
• Approve revised Committee of Whole Terms of Reference
• Approve revised City Council Vacancy Policy
• Approve Recruitment, Appointment and Contract Administration for Municipal Officers Policy
• Delegate Integrity Commissioner recruitment authority to CAO

Council approved multiple governance changes from the 2018-2022 Mid-term Governance Review, including a new Procedural By-law, revised Committee of the Whole Terms of Reference, and a revised City Council Vacancy Policy. It also delegated authority to the City Clerk to act as head under the Ontario Ombudsman Act and to the CAO for Integrity Commissioner recruitment. All votes were unanimous (13-0).

• Approved Procedural By-law and directed electronic petition policy development (13-0)
• Approved revised Committee of the Whole Terms of Reference; repealed City Council Terms of Reference (13-0)
• Approved revised City Council Vacancy Policy; repealed Information Flow Protocol (13-0)
• Approved Municipal Officers recruitment policies; repealed CAO hiring/appraisal policies (13-0)
• Delegated City Clerk as head under Ontario Ombudsman Act (13-0)
• Delegated CAO to recruit/appoint Integrity Commissioner (13-0)
• Directed staff to bring revised Elliott By-law to Council (13-0)
• Passed by-laws 2021-20581 and 2021-20584 (13-0)

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It includes one information report on the RIM Strategy Update and several provincial consultation notices on topics like producer responsibility, planning changes, and the Greenbelt. Council members may request any item be placed on the next Committee of the Whole meeting for discussion. No decisions are being made at this meeting.

• RIM Strategy Update (Report 2021-88)
• Provincial consultation on producer responsibility regulation for hazardous and special products
• Provincial consultation on proposed changes to MZOs and the Planning Act (Bill 257)
• Provincial consultation on growing the size of the Greenbelt
• Correspondence: Municipality of Tweed letter on joint and several liability reform; Township of South Glengarry resolution on provincial vaccine rollout

Transportation Advisory Committee

The provided text contains only interface labels and boilerplate from an eSCRIBE agenda system, with no actual agenda items, decisions, or discussion topics. The meeting appears to be procedural or the content was not captured in the source.

Guelph Sports Hall of Fame Board of Directors

This agenda contains no substantive items — only boilerplate interface text from the eSCRIBE meeting software. No decisions, discussions, or reports are listed for the Guelph Sports Hall of Fame Board of Directors meeting on 2021-03-16.

The board approved the minutes from January 8, 2021, and the agenda for the current meeting. They reviewed action items, noting several completed tasks, including booking a dinner date and posting media releases. A discussion was held on encouraging nominations from visible minority groups, with Lynne Briggs assigned to contact the Black Heritage Society of Guelph. The meeting adjourned with no other business.

• Approved the January 8, 2021 minutes
• Approved the March 16, 2021 agenda
• Noted completion of action items: dinner booking, media release draft, Twitter posts
• Discussed outreach to visible minority groups for nominations
• Assigned Lynne Briggs to contact Black Heritage Society of Guelph by March 31, 2021
• Adjourned the meeting

Information Items

This is the City Council's weekly information package, distributed electronically for public and council review. It includes progress updates on multiple master plans, a performance management framework update for the Guelph Future Ready strategic plan, and several provincial consultation notices. Council members may request any item be placed on the next Committee of the Whole meeting for discussion.

• Guelph Master Plans Update Q1 2021 covering 10 plans including trails, parks, transportation, and water supply
• Guelph Future Ready Strategic Plan performance management framework update with KPI readiness assessment
• Provincial consultation on proposed changes to MZOs and the Planning Act (Bill 257)
• Provincial consultation on growing the size of the Greenbelt
• Township of Brock resolution on cannabis licensing and enforcement regarding Bill C-45

Committee of Adjustment

The Committee of Adjustment is holding a public hearing on March 11, 2021, to consider six applications under the Planning Act. These include requests for variances to zoning bylaws and consents to create lots or easements. The meeting will be held remotely and live-streamed, with public comments accepted.

• A-19/21: Variances for reduced side yard setbacks at 12 Glasgow Street North
• B-7/21 & A-54/20: Consent for sanitary sewer easement and variances at 63 Durham Street
• A-20/21: Variances for parking and loading spaces at 101 Cooper Drive
• B-8/21 & B-9/21: Consent to create new lot and easements at 963-1045 Paisley Road
• A-21/21: Variances for reduced parking and increased floor area at 492-502 Edinburgh Road South (University of Guelph)

The Committee of Adjustment approved all eight applications on the agenda, including variances for residential additions at 12 Glasgow St N, 63 Durham St, 38 Hearn Ave, and 101 Cooper Dr, as well as consents for easements and a severance at 63 Durham St and 963-1045 Paisley Rd. A variance for the University of Guelph property at 492-502 Edinburgh Rd S was also approved. All motions were carried without opposition.

• Approved variances for 12 Glasgow St N (side yard setbacks) with conditions (carried)
• Approved consent B-7/21 for sanitary sewer easement at 63 Durham St (carried)
• Approved variances A-54/20 for 63 Durham St (setbacks, porch, parking) with conditions (carried)
• Approved variances for 101 Cooper Dr (loading space location, parking for office) (carried)
• Approved consent B-8/21 for severance and easement at 963-1045 Paisley Rd (carried)
• Approved consent B-9/21 for two easements at 963-1045 Paisley Rd (carried)
• Approved variances for 492-502 Edinburgh Rd S (parking spaces, floor area) with condition (carried)
• Approved variances for 38 Hearn Ave (side yard setbacks) with conditions (carried)

Accessibility Advisory Committee

This is the agenda for a Guelph Accessibility Advisory Committee meeting. The document contains only interface text and placeholders, with no actual agenda items, reports, or decisions listed. The meeting appears to be scheduled, but no business is described in the provided text.

The sub-committee discussed and determined that OmniBallot, an online marking software that prints a paper ballot, removes barriers and is extremely accessible for mail-in voting. They decided to prepare a brief presentation for the Clerk's Office to recommend this method at the April 20 AAC meeting. The presentation will emphasize that OmniBallot is not online voting but a mail-in system with paper ballots, and that it has been tested with various assistive technologies.

• Approved the agenda and minutes of the previous meeting.
• Discussed OmniBallot's compatibility with assistive technologies, noting it has been tested with over 600 software.
• Determined OmniBallot removes barriers and is extremely accessible for mail-in voting.
• Decided to move forward with a brief presentation or script for the Clerk's Office ahead of the April 20 AAC meeting.
• Assigned Leanne to develop a brief presentation using PowerPoint.
• Scheduled a meeting with Clerks (Jennifer Slater) for the brief presentation on Thursday, March 18 at 2:30 p.m.

Wellbeing Grant Allocation Panel

This is a meeting of the Wellbeing Grant Allocation Panel. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Grants Allocation Panel approved the minutes from the March 2, 2021 meeting. The panel discussed applications but made no decisions on them. The next meeting is scheduled for April, with the date and time to be confirmed, and will be a debrief of the application process. The meeting adjourned at 8:04pm.

• Approved the March 2, 2021 minutes (motion carried).
• Discussed applications; no decisions recorded.
• Scheduled next meeting for April, date/time to be confirmed.

Heritage Advisory Committee

This is the agenda for the Guelph Heritage Advisory Committee meeting on March 8, 2021. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

The committee deferred the election of Chair and Vice-Chair until after a facilitation process, approved minutes from three prior meetings, and approved the 2021 meeting schedule with the October 11 meeting moved to October 12. They received a staff presentation on the Ontario Reformatory at 785 York Road and passed a motion to schedule a special meeting to address committee questions on the item. No other substantive decisions were made.

• Deferred the election of Chair and Vice-Chair until after the facilitation process (moved by A. Otto, seconded by J. Smith, carried).
• Approved minutes from November 9, 2020, December 8, 2020, and January 18, 2021 meetings (moved by J. Smith, seconded by K. Kvill, carried).
• Approved the 2021 meeting schedule with the October 11 meeting changed to October 12 (moved by K. Kvill, seconded by J. Smith, carried).
• Approved a motion to receive the staff presentation on the Ontario Reformatory at 785 York Road, direct questions to staff, and schedule a special meeting to address committee questions (moved by J. Smith, seconded by B. Foster, carried).

Council Planning

Guelph City Council's Planning meeting on March 8, 2021, includes statutory public meetings for three proposed zoning by-law amendments: 85 and 89 Willow Road (32 supportive housing units), 304 Kathleen Street, and 111-193 Silvercreek Parkway North (two six-storey buildings with 148 residential units and commercial space). Council will also discuss the York Road/Elizabeth Street Draft Land Use Strategy. The meeting is held electronically due to COVID-19.

• Public meeting for zoning amendment at 85 and 89 Willow Road to permit a five-storey, 32-unit supportive housing building (File OZS21-001)
• Public meeting for zoning amendment at 304 Kathleen Street (File OZS20-014)
• Public meeting for zoning amendment at 111-193 Silvercreek Parkway North to allow two six-storey buildings: 70 and 78 residential units plus 605 sq m of ground-floor commercial space (File OZS20-017)
• Discussion of York Road/Elizabeth Street Draft Land Use Strategy (2021-23)

Guelph City Council held statutory public meetings and received three zoning by-law amendment reports: 85-89 Willow Road (32 supportive housing units), 304 Kathleen Street (semi-detached residential unit), and 111-193 Silvercreek Parkway North (two six-storey buildings with 148 units and commercial space). All three reports were received unanimously. Council also received the York Road/Elizabeth Street Draft Land Use Study and passed by-laws 2021-20577 to 2021-20580.

• Received zoning amendment report for 85-89 Willow Road (supportive housing, 11-0)
• Received zoning amendment report for 304 Kathleen Street (semi-detached unit, 12-0)
• Received zoning amendment report for 111-193 Silvercreek Pkwy N (two 6-storey buildings, 12-0)
• Received York Road/Elizabeth Street Draft Land Use Study (12-0)
• Passed by-laws 2021-20577 to 2021-20580 (12-0)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes status updates on major capital projects, the 2021 transportation engineering program, and the public sector salary disclosure for 2020. Council members may request any item be discussed at a future Committee of the Whole meeting.

• Tier 1 Project Portfolio Q4 2020 status update, including Guelph Police Service Headquarters Renovation, South End Community Centre, Wilson Street Reconstruction and Market Square Parkade, Baker District Redevelopment, and Transportation Master Plan
• Transportation Engineering Program 2021, with maps for traffic signals, pedestrian crossovers, all-way stops, traffic calming, and Downey Road speed cushions
• Public Sector Salary Disclosure for taxation year 2020
• Provincial consultations on hazardous waste producer responsibility, Resource Productivity and Recovery Authority operating agreement, and Records of Site Condition updates
• Resolutions from other municipalities on capacity limits, homelessness, landfill approvals, and the Ontario Fire College

Planning, Environment and Water Advisory Committee

This meeting agenda contains no actual agenda items, decisions, or discussion topics. The text consists entirely of software interface labels and boilerplate from the eSCRIBE agenda system. There is nothing for the committee to decide or discuss in the provided document.

• No agenda items listed
• No reports, resolutions, or motions present
• No dollar amounts or contracts mentioned
• No rezonings or land-use items
• Document is procedural placeholder only

The Planning Advisory Committee approved two motions guiding the Shaping Guelph Growth Management Strategy: one directing staff to consider growth scenarios with more than 50% of growth in the built-up area to preserve greenfield land beyond 2051 and accommodate more mid-rise housing, and another to keep downtown as the focus for the major transit station area while exploring inclusion of lands within 800 metres based on walking distance. The Employment Lands Strategy presentation was referred to a future meeting. No other substantive decisions were made.

• Approved motion to consider growth scenarios directing more than 50% of growth to built-up area and more mid-rise housing (carried)
• Approved motion to keep downtown as focus for major transit station area, explore lands within 800m based on walking distance (carried)
• Referred Employment Lands Strategy presentation to a future meeting (carried)

Wellbeing Grant Allocation Panel

This agenda is empty of any actual agenda items. It contains only interface text from the eSCRIBE software system, such as labels for video, details, and vote result windows, with no meeting content, decisions, or discussion topics listed.

• No agenda items listed

The Grants Allocation Panel held a routine virtual meeting. Members approved the minutes from the February 23, 2021 meeting. They confirmed the next meeting for Tuesday, March 9, 2021, and adjourned. No funding decisions were made.

• Approved the February 23, 2021 minutes
• Confirmed next meeting for March 9, 2021
• Adjourned the meeting

Committee of the Whole

The Committee of the Whole is meeting remotely to discuss and decide on several items, including the 2021-2023 Seasonal Patio Program, which proposes road closures and a one-time $112,500 transfer from the Tax Operating Contingency Reserve. The committee will also consider consent agenda items such as sign by-law variances, the 2020 Water Services Annual Report, a Building By-law update, and the 2021 Property Tax Policy. A COVID-19 update from the Medical Officer of Health is scheduled as a presentation.

• 2021-2023 Seasonal Patio Program: approve program, road closure Option 1, $112,500 transfer, $3.00/sq meter fee, waive 2021 fees
• COVID-19 Update Number 7: presentation by Dr. Nicola Mercer and Scott Stewart
• Sign by-law variances for 190 Hanlon Creek Boulevard and 1886 Gordon Street
• 2021 Property Tax Policy: approve ratios, subclass discounts, and tax rates
• Property Tax Relief and Deferral Program Options: recommend no deferral programs beyond legislative requirements

The Committee of the Whole approved the 2021-2023 Seasonal Patio Program, including road closure Option 1 (Special Events Only), a one-time $112,500 transfer from the Tax Operating Contingency Reserve, a new $3.00 per square meter patio parking stall rental fee (waived for 2021), and delegated authority to the CAO to administer the program. Amendments to use more extensive road closures (Options 2 and 3) were defeated. Council also approved consent items including sign by-law variances, the 2020 Water Services Annual Report, a Building By-law update, the 2021 Property Tax Policy, and decided not to implement additional property tax deferral programs.

• Approved the 2021-2023 Seasonal Patio Program with road closure Option 1 (Special Events Only).
• Approved a one-time $112,500 transfer from Tax Operating Contingency Reserve #180 for the 2021 patio program.
• Created a $3.00 per square meter seasonal patio parking stall rental fee, waived for 2021.
• Delegated authority to the CAO to implement and revise the Seasonal Patio Program until October 31, 2023.
• Directed staff to prepare a temporary use by-law for the patio program and liaise with provincial ministries.
• Defeated amendments to implement road closure Option 2 (Seasonal Road Closure) and Option 3 (Intermittent Road Closure).
• Approved sign by-law variances for 190 Hanlon Creek Boulevard and 1886 Gordon Street.
• Approved the 2020 Water Services Annual and Summary Report and the Building By-law update.

Committee of Management for the Elliott

The Committee of Management for the Elliott is meeting remotely to confirm minutes from December 2020 and January 2021, and to receive the Q4 2020 quarterly report on operations of the Elliott Long-Term Care Residence. No decisions on new business are on the agenda.

• Receive The Elliott Long-Term Care Residence Quarterly Report 2020-Q4
• Confirm minutes of December 7, 2020 and January 25, 2021 meetings

The Committee of Management for the Elliott confirmed minutes from December 7, 2020 and January 25, 2021, and received the 2020-Q4 quarterly report on the Elliott Long-Term Care Residence operations. No substantive decisions were made beyond these procedural items.

• Confirmed minutes of December 7, 2020 and January 25, 2021 (11-0)
• Received 2020-Q4 quarterly report on Elliott Long-Term Care Residence (12-0)

Information Items

This is the City Council's weekly information package, distributed for public awareness. It includes an information report on the 2020-2021 assessment base, several provincial consultation notices, and correspondence from other municipalities. No decisions are being made; council members may request items for future discussion.

• Assessment Base Management 2020 report (2021-68) with assessment change summary
• Provincial consultation on Resource Productivity and Recovery Authority operating agreement
• Provincial consultation on producer responsibility regulation for hazardous and special products
• Provincial consultation on updates to Records of Site Condition
• Correspondence from Township of Tiny and Town of Mono on Ontario Fire College closure

Committee of Adjustment

The Guelph Committee of Adjustment will hold a public hearing for four applications under sections 45 and 53 of the Planning Act. The committee will consider variances for a fence, a lot severance, parking spaces, and a garage, with public comments accepted in writing or by phone.

• A-58/20: Variance for existing fence height at 61 Mary Street (deferred from Dec 10, 2020)
• B-6/21 & A-16/21: Consent for severance as lot addition and variance for reduced lot size at 218 Paisley Street
• A-17/21: Variance to reduce off-street parking spaces at 222 Speedvale Avenue East
• A-18/21: Right side yard variance for proposed garage at 86 Arthur Street North

The Committee of Adjustment approved all four applications on the agenda: a fence height variance at 61 Mary Street, a consent for severance and a lot area variance at 218 Paisley Street, a parking space reduction at 222 Speedvale Avenue East, and a side yard setback variance at 86 Arthur Street North. All decisions were carried unanimously with no recorded opposition.

• Approved fence height variance at 61 Mary Street (carried)
• Approved consent for severance at 218 Paisley Street (carried)
• Approved lot area variance at 218 Paisley Street (carried)
• Approved parking reduction from 42 to 40 spaces at 222 Speedvale Avenue East (carried)
• Approved side yard setback variance at 86 Arthur Street North (carried)

Arts and Culture Advisory Committee

This agenda contains only procedural boilerplate with no listed agenda items, reports, or decisions. The meeting appears to be a routine administrative session with no substantive business described.

The Guelph Museums Advisory Committee met remotely and adopted its agenda and the minutes from the January 28, 2021 meeting. Staff reported that the Civic Museum reopened on February 16, 2021 and McCrae House on February 17, 2021, with March Break activities rescheduled to April. The committee provided advice on social media and e-newsletter content, and discussed the 2021-2024 strategic planning process. No substantive policy decisions were made.

• Adopted meeting agenda (Motion 2021/05, carried)
• Adopted minutes of January 28, 2021 meeting (Motion 2021/06, carried)
• Adjourned meeting at 6:16 pm (Motion 2021/07, carried)

Public Art Advisory Committee

This agenda for the Guelph Public Art Advisory Committee meeting on 2021-02-24 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Public Art Advisory Committee selected three artists to advance to Stage 2 of the 2021 Artist in Residence program. The committee also reviewed proposed changes to its Terms of Reference, with a draft to be circulated for input. Several project updates were provided, including the Golden Guelph project and temporary removal of underpass murals.

• Selected Anita Cazzola, Curtis Walker, and Michael James Castledine for Stage 2 of Artist in Residence 2021 (closed session)
• Adopted agenda (motion 2021/01, carried)
• Adopted minutes of Dec 10, 2020 meeting (motion 2021/02, carried)
• Moved into closed session to discuss Artist in Residence submissions (motion 2021/03, carried)
• Reopened meeting (motion 2021/05, carried)
• Adjourned meeting (motion 2021/06, carried)

Wellbeing Grant Allocation Panel

This is a procedural meeting of the Wellbeing Grant Allocation Panel with no substantive agenda items listed. The agenda contains only boilerplate interface text and no decisions, discussions, or grant allocations are specified.

The Grants Allocation Panel met virtually and approved the minutes from its February 9 and 16, 2021 meetings. No funding applications were decided; the panel only confirmed its next meeting date. The meeting adjourned at 8:01pm.

• Approved the February 9 and 16, 2021 meeting minutes
• Confirmed next meeting for March 2, 2020 (sic), 6:00pm to 8:00pm
• Adjourned the meeting at 8:01pm

Economic Development and Tourism Advisory Committee

This agenda for the Guelph Economic Development and Tourism Advisory Committee meeting on 2021-02-23 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The Economic Development Advisory Committee approved the January 26, 2021 meeting minutes with an amendment to add a member's name to the attendance field. Members received presentations on the Downtown Infrastructure Revitalization Program and the draft Economic Development and Tourism Strategy consultant Terms of Reference. No substantive decisions were made; the meeting was procedural and informational.

• Approved January 26, 2021 meeting minutes with amendment to add Dorothe Fair to attendance (carried)
• Adjourned meeting at 4:15 p.m. (carried)

City Council

Guelph City Council is meeting remotely to consider several items, including a report on the Prudent Investor Standard that could change how the city invests funds, and an internal audit work plan. The meeting also includes closed-session discussions on union bargaining and a report on IATSE negotiations.

• Direct staff to prepare for Joint Investment Board option under Prudent Investor Standard
• Approve amendments to Investment Policy to expand access to ONE Investment
• Approve 2020 Internal Audit Summary and 2021 Work Plan
• Closed meeting to discuss IATSE bargaining report (2021-55)
• Closed meeting to discuss union bargaining considerations (2021-56)

Council approved the 2020 Internal Audit Summary and 2021 Work Plan, and directed staff to prepare for a Joint Investment Board option under the Prudent Investor Standard, with final policy recommendations due within two years. Council also passed four by-laws and confirmed prior minutes. Closed session items included union bargaining reports, with no direction given on one and direction provided on another.

• Approved 2020 Internal Audit Summary and 2021 Work Plan (13-0)
• Directed staff to prepare for Joint Investment Board option and report back within two years (12-1)
• Approved amendments to Investment Policy to expand access to ONE Investment (12-1)
• Passed by-laws (2021)-20573 to (2021)-20576 (13-0)
• Confirmed minutes of open meetings from January 11, 18, and 25, 2021 (13-0)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically for public review. It includes reports on the 2020 driver certification audit, COVID-19 impacts, a housing analysis and strategy, and several provincial consultation submissions. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• 2020 Driver Certification Program Compliance Audit Report
• Shaping Guelph - Housing Analysis and Strategy
• City of Guelph Submission to 2021 Provincial Pre-Budget Consultation
• Joint Guelph Chamber of Commerce and City of Guelph letter to Minister Bethlenfalvy on pre-budget consultation
• Guelph Police Services Board minutes from January 21, 2021

Transportation Advisory Committee

This agenda contains no substantive items—only boilerplate interface text from the eSCRIBE system. The meeting is listed as the Guelph Transportation Advisory Committee on 2021-02-18, but no decisions, discussions, or agenda items are provided.

The committee received staff updates on transit operations, including the EFMS implementation, MicroTransit pilot, and COVID-19 measures. No formal decisions were made; the vice-chair position was deferred to the next meeting.

• Adopted previous minutes (motion by F. Conibear, seconded by S. Steeves)
• Deferred vice-chair election to next meeting (no volunteers or nominations)

Special Council Meeting

This special council meeting focuses on a single substantive item: choosing voting systems and alternative voting methods for the 2022 municipal and school board election. Staff recommend adopting by-laws to support the use of vote tabulators and vote-by-mail. The meeting includes a presentation, a delegation, and a recommendation for council to vote on these by-laws.

• Recommendation to adopt by-law supporting vote tabulators in 2022 election
• Recommendation to adopt by-law supporting vote-by-mail in 2022 election
• Presentation by City Clerk Stephen O'Brien and Deputy City Clerk Jennifer Slater
• Delegation by Brad Howcroft
• Attachments include cost comparison and survey reports on voting methods

Guelph City Council approved the use of vote tabulators and vote-by-mail as the alternative voting method for the 2022 municipal and school board election. Council also supported a potential pilot for a home visit program during the election and directed the Mayor to write to the province advocating for certification standards for online voting systems. All decisions were made at the special meeting on February 17, 2021.

• Approved by-law for vote tabulators in 2022 election (13-0)
• Approved by-law for vote-by-mail as alternative voting method in 2022 election (13-0)
• Supported potential pilot for home visit program during 2022 election (13-0)
• Directed Mayor to write province advocating for online voting certification standards (8-5)
• Passed By-law (2021)-20572 (13-0)

Accessibility Advisory Committee

This is the agenda for the Guelph Accessibility Advisory Committee meeting of February 16, 2021. The agenda text is only procedural boilerplate from the eSCRIBE software interface, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is documented in the provided text.

The Accessibility Advisory Committee formed a sub-committee to recommend ways to improve accessibility of the 2022 municipal election, with advisory-only powers and a chair appointed. The committee also approved motions to review the Facility Accessibility Design Manual update and develop a patio accessibility standard, both to be reported back at the April meeting. No final decisions were made on voting methods or patio guidelines; these remain under discussion.

• Formed sub-committee to recommend accessibility improvements for 2022 municipal election (carried)
• Approved review of FADM update program, report back at April meeting (carried)
• Approved patio standard development with Site Plan Sub-committee input, report back at April meeting (carried)
• Approved sub-committee to update AAC Orientation Manual, assigned at April meeting (carried)
• Approved agenda (carried)
• Approved minutes of December 22, 2020 (carried)

Wellbeing Grant Allocation Panel

This is the agenda for the Wellbeing Grant Allocation Panel meeting. The agenda contains only procedural boilerplate and no substantive items are listed.

The Grants Allocation Panel met virtually and reviewed grant applications. No decisions were made; the panel confirmed its next meeting for February 23, 2021, and adjourned.

• Reviewed grant applications (no vote recorded)
• Confirmed next meeting for February 23, 2021
• Adjourned at 8:15pm (motion carried)

Information Items

This is the weekly information package for Guelph City Council, distributed electronically. It includes reports on property tax receivables, interregional transportation, a growth revenue bylaw update, and a draft federal budget submission, plus correspondence from other municipalities. No decisions are being made at this meeting; council members may request items be discussed at a future Committee of the Whole meeting.

• Property Tax Receivables and Collections report (2021-38)
• Interregional Transportation Update (2021-45)
• Growth Revenue Bylaw Update (2021-54)
• City of Guelph Proposed 2021 Federal Budget Consultation Submission (2021-58)
• Correspondence: resolutions on MFIPPA review, paid sick days, greenhouse gas emissions, and Ontario Fire College

Committee of Adjustment

The Guelph Committee of Adjustment will hold a public hearing for applications under sections 45 and 53 of the Planning Act. The agenda includes seven applications for minor variances and consents, plus a fee refund request. The meeting is being held electronically due to COVID-19.

• A-13/21: Variances for reduced common amenity area, side yard setbacks, and parking location for a proposed apartment building at 106 Sunnylea Crescent
• A-14/21: Variance for reduced right side yard setback for a two-storey addition at 18 Southampton Street
• A-47/20: Variances for reduced front yard setback and porch projection at 523 Kortright Road West
• B-1/21, B-2/21, B-3/21, B-4/21: Consents for technical severances to re-establish lot lines at 42/46-48 Nottingham, 91/93 Grange, and 29/31/33 College Avenue West
• B-5/21 and A-15/21: Consent to create a new lot and variances for driveway width and parking at 18-20 Grove Street

The Committee of Adjustment refused a minor variance application for a proposed six-unit apartment building at 106 Sunnylea Crescent, determining the requested variances did not meet the four tests under the Planning Act. The committee approved a variance for a two-storey addition at 18 Southampton Street and approved four consent applications for technical severances on Nottingham, Grange, and College Avenue West. Two applications were deferred at the applicant's request, and a partial fee refund was approved for withdrawn applications.

• Refused minor variances for 6-unit apartment at 106 Sunnylea Crescent
• Approved side yard variance for addition at 18 Southampton Street (with condition)
• Approved technical severance at 42 and 46-48 Nottingham Street
• Approved technical severance at 91 and 93 Grange Street
• Approved technical severance and easement at 31 College Avenue West
• Approved technical severance and easement at 29 College Avenue West
• Deferred applications B-5/21 and A-15/21 for 18-20 Grove Street sine die
• Approved 90% ($1,700) fee refund for withdrawn applications A-1/21 and A-2/21

Wellbeing Grant Allocation Panel

This agenda contains only boilerplate interface text from the eSCRIBE system with no actual agenda items, decisions, or discussion topics listed. The meeting appears to be scheduled but no substantive business is documented in the provided text.

The Grants Allocation Panel approved the minutes from the February 2, 2021 meeting and confirmed the next meeting for February 16, 2021. No grant applications were presented or decided at this meeting.

• Approved February 2, 2021 minutes (moved by Kuusta, seconded by Vanessa)
• Confirmed next meeting for February 16, 2021

Heritage Advisory Committee

This agenda for the Guelph Heritage Advisory Committee meeting on February 8, 2021, contains only procedural boilerplate and no substantive items. The text is limited to system-generated placeholders and interface labels, with no listed agenda items, reports, or decisions.

Heritage Guelph deferred providing comments on the proposed listing of heritage properties in the York/Elizabeth study area until a list of actual properties and justifications is available. The committee also declined to recommend individual heritage designation for 38 Foster Avenue and 14 Jane Street, and deferred the election of Chair and Vice-Chair to the next meeting.

• Deferred comments on York/Elizabeth heritage property listings (carried)
• Declined to recommend heritage designation for 38 Foster Avenue (carried)
• Declined to recommend heritage designation for 14 Jane Street (carried)
• Deferred election of Chair and Vice-Chair to next meeting (carried)
• Approved friendly amendments procedure for future meetings (carried)

Council Planning

Guelph City Council's Planning meeting on Feb 8, 2021, is holding statutory public meetings for four planning applications: a zoning amendment to convert a motel at 721 Woolwich Street into 32 supportive housing units, a city-initiated official plan amendment for a pedestrian bridge between Emma and Earl Streets, an official plan and zoning amendment for two 7-storey apartment buildings (141 units) plus commercial space at 265 Edinburgh Road North, and a zoning amendment for 30 townhouses and a 5-storey apartment building (40 units) at 78-82 Eastview Road. The council will receive staff reports and hear delegations on each application.

• 721 Woolwich St: zoning amendment to convert motel into 32 supportive apartment units (File OZS20-015)
• Emma to Earl Street pedestrian bridge: city-initiated official plan amendment (2021-28)
• 265 Edinburgh Road North: two 7-storey apartment buildings with 141 units plus 2-storey commercial building (File OZS20-012)
• 78-82 Eastview Road: 30 cluster townhouses and 5-storey apartment building with 40 units (File OZS19-004)

Information Items

This is the City Council's weekly information package, distributed electronically for public and Council review. It includes a draft land use study for York Road and Elizabeth Street, a debrief on the 2021 budget with survey responses, and several intergovernmental and correspondence items. No votes or decisions are scheduled; Council members may request items be moved to a future Committee of the Whole meeting for discussion.

• York Road and Elizabeth Street Draft Land Use Study (2021-43)
• 2021 Budget Debrief with Council and community survey responses (2021-51)
• City of Guelph response to provincial consultation on MZOs and site plan matters (2021-57)
• Provincial and federal pre-budget consultation submissions
• Correspondence from MPAC, Perth County, and townships on assessments, fire college, and infrastructure

Tourism Advisory Committee

This agenda for the Guelph Tourism Advisory Committee meeting on February 4, 2021, contains only procedural boilerplate and no substantive items for discussion or decision. No specific topics, reports, or actions are listed.

Water Conservation and Efficiency Public Advisory Committee

This agenda for the Water Conservation and Efficiency Public Advisory Committee meeting on February 3, 2021, contains only procedural boilerplate and no listed agenda items, reports, or decisions. The document is essentially empty of substantive content.

The committee approved the September 14, 2020 meeting notes and received the Water Services Annual and Summary Report. Staff reported that 2020 water efficiency targets were missed due to COVID-19 restrictions, but the five-year target was met. The committee also discussed the Environmental Services reorganization and the 2021 work plan, with no formal decisions on those items.

• Approved September 14, 2020 meeting notes (carried)
• Received Water Services Annual and Summary Report (no vote recorded)
• Discussed Environmental Services reorganization (no action)
• Reviewed 2021 Water Efficiency Work Plan (no action)

Wellbeing Grant Allocation Panel

This is a procedural meeting of the Wellbeing Grant Allocation Panel. The agenda contains no substantive items, only standard meeting logistics and embedded content.

The Grants Allocation Panel met virtually and approved the minutes from its January 13, 2021 meeting. The panel reviewed meeting procedures, including time limits and conflict-of-interest breakout rooms, but made no substantive funding decisions. The next meeting was scheduled for February 9, 2021.

• Approved January 13, 2021 minutes (carried)
• Adjourned meeting at 8:01pm (carried)

Committee of the Whole

The Committee of the Whole approved a motion directing staff to prepare for the Joint Investment Board option under the Prudent Investor Standard, report back with final investment policy recommendations within two years, and amend the current Investment Policy to expand access to professionally managed investments through ONE Investment. The motion carried 11 to 1. The committee also approved the 2020 Internal Audit Summary and 2021 Work Plan unanimously.

• Approved motion to ready City for Joint Investment Board option and amend Investment Policy for ONE Investment (11-1)
• Approved 2020 Internal Audit Summary and 2021 Work Plan (12-0)

Solid Waste Management Master Plan Advisory Committee

This is a procedural agenda for the Solid Waste Management Master Plan Advisory Committee meeting. No specific decisions or discussion items are listed; the agenda contains only standard meeting information and embedded content placeholders.

The Solid Waste Management Master Plan Advisory Committee met to review revised evaluation indicators and test scoring methods for waste management options. Members practiced scoring two mock options using a MURAL board and provided feedback on the process. No formal decisions were made; the committee will submit additional feedback via a Google Sheet to refine the evaluation approach.

• Reviewed revised evaluation indicators and scoring guide
• Tested scoring approach with two mock options
• Gathered feedback on proposed evaluation method
• No formal decisions made; feedback to be submitted via Google Sheet

Information Items

This is the City Council's weekly Information Items publication for January 29, 2021, distributed electronically for public and council awareness. It includes information reports, intergovernmental consultations, and correspondence; no decisions are being made at this meeting. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Outstanding Resolutions of City Council - January 2021 (2021-40) with attachments by department
• City of Guelph Proposed 2021 Provincial Budget Consultation Submission (2021-42) with draft submission
• 2020 Annual Report of the Integrity Commissioner (2021-47)
• Provincial consultations on MZOs and Site Plan Matters, and Water Quantity Management Framework
• Correspondence from Town of Bracebridge on infrastructure funding and Municipality of Grey Highlands on insurance rates

Arts and Culture Advisory Committee

This is the agenda for the Guelph Arts and Culture Advisory Committee meeting on January 28, 2021. The agenda contains only procedural elements such as video and document viewing options, with no listed agenda items or decisions. It appears to be a placeholder or technical page rather than a substantive agenda.

The Guelph Museums Advisory Committee met on November 26, 2020, and adopted the agenda and previous minutes. The committee discussed the City of Guelph Strategic Plan and the museum's 2017-2020 plan, and received a recommendation to create a task force for the 2021-2024 strategic operating plan. No formal decisions were made on substantive matters; the meeting was procedural and informational.

• Adopted agenda (Motion 2020/14, carried)
• Adopted minutes of October 22, 2020 meeting (Motion 2020/15, carried)
• Adjourned meeting (Motion 2020/16, carried)

Economic Development and Tourism Advisory Committee

The provided document contains no meeting details, topics, or business items. It consists of empty administrative fields and software placeholders.

Council Planning

Guelph City Council's Planning meeting on January 25, 2021, will decide on two development applications. The first is a proposal to add a fifth storey with 30 apartment units to an existing building at 120 Huron Street. The second is a proposal to add two single detached residential lots to an approved draft plan at 1159 Victoria Road South. Council will also hold a public meeting to hear a proposal for a 24-unit stacked townhouse development at 77 Victoria Road North and consider approving the Cultural Heritage Action Plan.

• 120 Huron Street: proposed fifth storey and 30 additional apartment units
• 1159 Victoria Road South: red-line amendment for two additional single detached lots
• 77 Victoria Road North: public meeting for 24 stacked townhouse units
• Cultural Heritage Action Plan approval and Ward West heritage study initiation
• Meeting held electronically due to COVID-19

Council approved an Official Plan and Zoning By-law amendment for 120 Huron Street, allowing a fifth storey with 30 additional apartment units on an existing four-storey building. The approval included an amendment requiring secure, interior bicycle parking accessible by ramp. Council also approved a red-line amendment for two additional lots at 1159 Victoria Road South and adopted the Cultural Heritage Action Plan with several related directives.

• Approved Official Plan and Zoning By-law amendments for 120 Huron St. fifth storey with 30 units (12-0)
• Approved amendment requiring secure, interior bicycle parking at 120 Huron St. (11-1)
• Approved red-line amendment for two additional lots at 1159 Victoria Rd S (12-0)
• Approved Cultural Heritage Action Plan (12-0)
• Approved initiating Ward West heritage conservation district study (12-0)
• Approved hiring independent facilitator for staff-Heritage Guelph relations (9-3)
• Approved directing staff to bring forward heritage financial incentive program (10-2)
• Approved identifying further heritage resources for 2022 budget (10-2)

City Council

Guelph City Council is meeting electronically to consider several routine items, including three sign by-law variances for properties on Westwood and Willow Roads, a request to join the Coalition of Inclusive Municipalities, and appointments to the Grand River Conservation Authority and Downtown Guelph Business Association boards. The meeting begins with a closed session to discuss personal matters, litigation, and land acquisition, followed by an open session at 6:00 p.m. Council will also confirm minutes from previous meetings.

• Sign by-law variances for 225-245 Westwood Road, 244-246 Willow Road, and 85-87 Westwood Road
• Request to join Coalition of Inclusive Municipalities and endorse its 10 Common Commitments
• Rescind Councillor Goller's appointment to Grand River Conservation Authority; appoint replacement
• Appoint three directors to Downtown Guelph Business Association Board of Management
• Closed meeting for personal matters, litigation, and land acquisition updates

Council appointed Councillor Downer to the Grand River Conservation Authority Board, rescinding Councillor Goller's appointment. It also approved three sign by-law variances, joined the Coalition of Inclusive Municipalities, and appointed three directors to the Downtown Guelph Business Association board. All decisions were carried unanimously (12-0).

• Appointed Sandy Clipsham, Nicole Hogg, and Tim Plunkett as Downtown Guelph Business Association directors (12-0)
• Approved sign by-law variance at 225-245 Westwood Road (12-0)
• Approved sign by-law variance at 244-246 Willow Road (12-0)
• Approved sign by-law variance at 85-87 Westwood Road (12-0)
• Approved joining the Coalition of Inclusive Municipalities (12-0)
• Rescinded Councillor Goller's appointment to GRCA board and appointed Councillor Downer (12-0)
• Passed by-laws (2021)-20560 to (2021)-20565 (12-0)

Information Items

This is the City of Guelph's weekly Information Items publication for January 22, 2021, distributed electronically for public and council awareness. It contains no information reports and no items for decision; council members may request any item be placed on a future Committee of the Whole meeting for discussion. The package includes correspondence from other municipalities and provincial consultation notices.

• City of Guelph letter on Blue Box transition date advocacy, with Jan. 20, 2021 letter to Minister Jeff Yurek
• Provincial consultation on Minister's Zoning Orders (MZOs) and site plan matters
• Provincial consultation on proposed implementation of updates to Ontario's Water Quantity Management Framework
• Provincial pre-budget consultation process
• Correspondence from municipalities on topics including small business reopening, automatic speed enforcement, and Line 5 oil pipeline

Transportation Advisory Committee

This agenda for the Guelph Transportation Advisory Committee meeting on January 21, 2021, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific topics are listed.

The Transit Advisory Committee accepted resignations, approved Susan Carey as chair, and discussed plans for microtransit service to Hanlon Creek Business Park. Staff reported that City Council directed Guelph Transit to introduce on-demand microtransit for the business park and replace Community Bus North and South. The committee also sought volunteers for projects including social media monitoring, fleet electrification, and fare collection.

• Accepted resignations of Bonnie Burgess and Amanda Stevenson
• Approved Susan Carey as Chair (motion by K. Hofer, seconded by S. Steeves)
• Deferred Vice Chair nomination to next meeting
• Adopted previous minutes (motion by K. Hofer, seconded by F. Conibear)

Waste Resource Innovation Centre Public Liaison Committee

This is the agenda for the Waste Resource Innovation Centre Public Liaison Committee meeting on January 21, 2021. The agenda contains only procedural boilerplate and embedded media placeholders, with no listed agenda items, reports, or decisions. No substantive business is scheduled for discussion.

• No agenda items listed
• No reports or presentations scheduled
• No decisions or votes on the agenda

Heritage Advisory Committee

This is the agenda for the Guelph Heritage Advisory Committee meeting on January 18, 2021. The agenda contains only procedural boilerplate and no specific items for discussion or decision. No rezonings, contracts, or other concrete matters are listed.

Heritage Guelph defeated a motion to endorse the Cultural Heritage Action Plan (CHAP) but carried an amended motion supporting a heritage conservation district study for Ward West (CCHL-23) and recommending investigation of Old Downtown (CCHL-18) and Catholic Hill (CCHL-19) for the Municipal Register. The committee also passed motions urging consultation with minority groups, re-evaluation of the CHAP, and enhanced property standards bylaw to prevent demolition by neglect.

• Defeated motion to endorse Cultural Heritage Action Plan (0-7)
• Carried amended motion supporting Ward West heritage study and recommending CCHL-18 and CCHL-19 additions (5-2)
• Carried motion recommending consultation with Six Nations, Mississauga of the Credit, and BIPOC communities (7-0)
• Carried motion recommending re-evaluation of Cultural Heritage Action Plan (7-0)
• Carried motion recommending enhanced Property Standards Bylaw for Part 4 designated properties (7-0)

Information Items

This is the weekly information package for Guelph City Council, distributed for public awareness. It includes a proposed update to the Parkland Dedication Bylaw's Schedule A, a provincial update on water quantity management, and correspondence from other municipalities about insurance premiums. Council members may request any item be placed on a future Committee of the Whole meeting for discussion.

• Parkland Dedication Bylaw – 'Schedule A' update (2021-11) with draft amending bylaw
• Proposed Implementation of Updates to Ontario's Water Quantity Management Framework (2020-251)
• Township of Larder Lakes and Municipality of Charlton and Dack resolutions re: insurance premiums
• Resignations from Accessibility Advisory Committee (Harold Grace) and Elliott Board of Trustees (Dale Whiteside)
• Committee of Adjustment Minutes – December 10, 2020

Committee of Adjustment

The Guelph Committee of Adjustment is holding a public hearing for applications under sections 45 and 53 of the Planning Act. The committee will consider eight variance requests, including driveway widths, setbacks, fence heights, and an accessory apartment size. The meeting is being held electronically due to COVID-19 and live streamed on guelph.ca/live.

• Variance for driveway width at 73 Keating Street (Cityview Subdivision)
• Variances for 74, 78, and 82 Silurian Drive (driveway width)
• Variance for front porch projection and setback at 18 Central Street
• Variance for existing fence height at 1 Calgary Avenue
• Variance to increase employee limit for hair salon at 254 Edinburgh Road South

The Committee of Adjustment approved all nine minor variance applications on the agenda, including driveway width increases for a Cityview subdivision, a front-yard fence height variance, and several setback and parking variances. It also approved a 75% fee refund for a withdrawn application and elected K. Ash as Chair and D. Kendrick as Vice Chair for 2021.

• Elected K. Ash as 2021 Chair and D. Kendrick as Vice Chair (carried)
• Approved driveway width variance to 6m at 73 Keating St (A-3/21)
• Approved driveway width variance to 6m at 74 Silurian Dr (A-4/21)
• Approved driveway width variance to 6m at 78 Silurian Dr (A-5/21)
• Approved driveway width variance to 6m at 82 Silurian Dr (A-6/21)
• Approved driveway width variance to 6.5m at 83 Silurian Dr (A-7/21)
• Approved porch setback variances at 18 Central St (A-50/20)
• Approved fence height variance at 1 Calgary Ave (A-8/21)

Wellbeing Grant Allocation Panel

This is the agenda for the Wellbeing Grant Allocation Panel meeting on January 13, 2021. The agenda contains only procedural boilerplate and no specific items for decision or discussion.

The Grants Allocation Panel held an orientation session and made two decisions: Kuusta Laird was appointed Chair and Jillian Cockburn Vice-Chair, and the January 26, 2021 meeting was cancelled due to member conflicts. The panel also discussed orientation topics, application review procedures, and noted conflicts of interest that will be reassigned.

• Appointed Kuusta Laird as Chair and Jillian Cockburn as Vice-Chair
• Cancelled January 26, 2021 meeting (carried)
• Noted conflicts of interest for Hannah and Jillian; applications to be reassigned

Committee of the Whole

The Committee of the Whole is meeting remotely to discuss and vote on several items, including the approval of the Cultural Heritage Action Plan and three sign by-law variances. The meeting also includes a presentation on the Chief Administrative Officer's 2021 objectives and a recommendation to join the Coalition of Inclusive Municipalities.

• Approve Cultural Heritage Action Plan and initiate heritage conservation district study for Ward West candidate cultural heritage landscape (CCHL-23)
• Sign by-law variance for 225-245 Westwood Road: non-illuminated freestanding sign, 1m setback, 1.73m2 area, 2.87m height
• Sign by-law variance for 244-246 Willow Road: non-illuminated freestanding sign, 1m setback, 1.73m2 area, 1.92m height
• Sign by-law variance for 85-87 Westwood Road: non-illuminated freestanding sign, 1m setback, 1.73m2 area, 2.23m height
• Recommendation to join Coalition of Inclusive Municipalities and endorse its 10 Common Commitments

Information Items

This is a weekly information package for Guelph City Council, with no items for discussion or decision. It includes reports on Ontario's water quantity management framework updates and a COVID-19 update, plus resolutions from other municipalities on gas plants, small business support, landfill approvals, veterans' property tax, and insurance premiums. Council members may request any item be placed on a future Committee of the Whole meeting.

• Proposed implementation of updates to Ontario's Water Quantity Management Framework
• City of Guelph COVID-19 update report
• Motion to phase out gas plants
• Town of Kingsville letter of support for small businesses
• Region of Peel resolution on veterans property tax exemption

Guelph Sports Hall of Fame Board of Directors

This agenda for the Guelph Sports Hall of Fame Board of Directors meeting on January 8, 2021, contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or specific agenda items are listed in the provided text.

The Guelph Sports Hall of Fame Board tentatively booked November 24, 2021 for the induction dinner of 2020 nominees, with a final decision on whether it can proceed deferred to July 2021. The board also decided to issue its own media release about nominations, separate from the City of Guelph, and reconfirmed that virtual events remain off the table.

• Tentatively booked Nov 24 for 2020 induction dinner (motion by David Durbin, seconded by Garrett Duvall)
• Deferred final decision on dinner to July 2021
• Decided not to use City's News Page for media release; board will send separate release
• Reconfirmed virtual events remain off the table
• Approved November 3, 2020 minutes (moved by Garrett Duval, seconded by Chris Cassolato)
• Approved January 12, 2021 agenda (moved by Larry Townsend, seconded by David Durbin)