Haldimand County public meetings in 2024

Public Library Board

The Haldimand County Public Library Board will meet on December 19, 2024. The posted agenda does not contain any listed items or decisions. No specific rezoning, contracts, ordinances, fee changes, or public hearings are noted.

Committee of Adjustment

The Haldimand County Committee of Adjustment will approve the November 12 minutes and consider a series of land‑adjustment applications, including boundary adjustments and parcel severances. It will also hear minor variance requests for larger accessory buildings in agricultural and hamlet residential zones. Decisions will be made on each application during the December 17 meeting.

• PLB-2024-019 – Henry Westerveld proposes adding 0.8 ha (1.98 acres) from 802 Diltz Rd to 782 Diltz Rd
• PLB-2024-199 – Kevin and Angela DeBoer seek to sever a parcel for a surplus farm dwelling at 765 2nd Line, Hagersville
• PLB-2024-213 – Elizabeth Reu proposes adding 0.28 ha (0.69 acres) from 4066 Highway 6 to 4072 Highway 6
• PLA-2024-211 – Thomas Vis requests relief from height and area limits for an accessory building at 716 Hutchinson Road
• PLA-2024-240 – Trevor and Cynthia McPherson request an oversized detached garage in the Hamlet Residential zone (North Cayuga Concession 1 NTR Pt Lot 42)

The Committee of Adjustment approved four consent applications (PLB-2024-019, PLB-2024-213, PLB-2024-244, PLB-2024-209) and refused one (PLB-2024-199). One application (PLB-2024-239) was deferred for further discussion with planning staff. All four minor variance applications were approved.

• Approved consent PLB-2024-019 (Westerveld)
• Refused consent PLB-2024-199 (DeBoer)
• Approved consent PLB-2024-213 (Reu)
• Approved consent PLB-2024-244 (Clarke Poultry Farms)
• Deferred consent PLB-2024-239 (Kelly)
• Approved consent PLB-2024-209 (Tilstra)
• Approved minor variance PLA-2024-211 (Vis)
• Approved minor variance PLA-2024-215 (Covlin)

Council Meeting

The council will adopt minutes from previous meetings and receive several advisory committee reports. New business includes an update confirming the 2013 moratorium on wind farms and a draft motion that, in principle, supports nuclear energy development in the Nanticoke Industrial Area. Seven by‑laws will be enacted, covering a zoning amendment for the Byleveld property, a heritage designation for 664 Haldimand Road 32, a by‑election with internet voting, an emergency management program, special drainage rates, and changes to user‑fee schedules.

• Update to Report EDT‑05‑2024 confirming the 2013 moratorium on wind farms remains in effect
• Draft Motion supporting, in principle, nuclear energy development in the Nanticoke Industrial Area
• By‑law amending Zoning By‑law HC 1‑2020 for the property named Byleveld
• By‑law designating 664 Haldimand Road 32, Canfield, as a cultural heritage site
• By‑law requiring a by‑election for Ward 1 and Ward 4 vacancies with internet voting

Council received Report EDT-08-2024 and approved its recommendations, keeping the 2013 moratorium on industrial wind turbines in effect and ensuring that blanket municipal support letters will not apply to wind projects. Council also passed a motion supporting in principle the development of nuclear energy in the Nanticoke Industrial Area and directed staff to gather more information. The by-law to authorize internet voting for the 2025 by-election was deferred to the January 22, 2025 meeting. All other items were routine approvals of minutes, committee reports, and by-laws.

• Approved Report EDT-08-2024, keeping 2013 wind moratorium and excluding wind from support letters (carried)
• Supported in principle nuclear energy development in Nanticoke Industrial Area (carried)
• Deferred internet voting by-law for 2025 by-election to Jan 22, 2025 (carried)
• Adopted minutes of Nov 25, Dec 5, and Dec 10 meetings (carried)
• Received reports from Accessibility, Museums, O.P.P. Board, Heritage, Trails, and Youth committees (carried)
• Enacted By-laws 1395-HC/24, 2470/24, 2572/24, 2573/24, 2574/24, 2571/24 (carried)
• Enacted confirming by-law for Dec 16 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will review its Terms of Reference, choose meeting dates for 2025, hear a presentation on the Economic Development and Tourism Community Improvement Plan for downtown accessibility, discuss the vacant councillor position, consider prospective projects for the 2025 Inclusive Spaces Fund, receive an update on the Cayuga Kinsmen parking lot and entrance, and address any other business.

• Terms of Reference Review – Sandra Trimble to share the new Terms of Reference
• Selection of 2025 meeting dates – four proposed dates with a backup option
• Economic Development and Tourism CIP Program – presentation on making downtown cores more accessible
• Councillor position update – discussion of the empty Accessibility Advisory Committee councillor seat
• Cayuga Kinsmen parking lot and entrance update – Project Manager Jessica Ignaszak to share update

The Accessibility Advisory Committee approved the previous meeting minutes and deferred a vote on its Terms of Reference to February 11, 2025, to allow more review time. It also agreed to the 2025 meeting dates, discussed the Community Improvement Program's accessibility incentives, and reviewed the Cayuga Kinsmen parking lot and ramp replacement plans. No other substantive decisions were made.

• Approved September 10, 2024 meeting minutes
• Deferred Terms of Reference vote to February 11, 2025
• Agreed to 2025 meeting dates

Council in Committee

The Committee will receive and approve the PLZ‑HA‑2024‑099 application to amend the County Zoning By‑law, changing the subject lands from General Commercial (CG) to Urban Residential Type 1‑B Holding (R1‑B(H)) with Special Exception R1‑B.4. It will also approve the Community & Recreation Facilities Strategy and the Energy Conservation and Demand Management Plan. Additional items include a road‑closure and conveyance sale in Selkirk for $11,000 plus HST, and the adoption of the Emergency Management Program and Emergency Response Plan.

• Rezoning of Byleveld‑Cayuga lands to Urban Residential Type 1‑B Holding with Special Exception R1‑B.4 (PLZ‑HA‑2024‑099)
• Approval of the Community & Recreation Facilities Strategy (CDP‑18‑2024)
• Approval of the Energy Conservation and Demand Management Plan (FCA‑02‑2024)
• Road closure and conveyance of lane between Lot 5 and Lot 6 in Selkirk, sold to 14898010 Canada Inc. for $11,000 plus HST and legal costs (LSS‑05‑2024)
• Adoption of the Haldimand County Emergency Management Program and Emergency Response Plan (EMS‑06‑2024)

The committee approved a zoning by-law amendment to rezone lands in Cayuga from General Commercial to Urban Residential Type 1-B (Holding) with a special exception. It also approved the 2024 year-end servicing allocation recommendations, the Energy Conservation and Demand Management Plan, and the Community & Recreation Facilities Strategy, with an amendment to review the feasibility of an additional indoor aquatics centre in 2026. Council selected Option 1 (appointment by application) to fill the vacant Ward 1 and Ward 4 council seats. The wind turbine moratorium repeal was referred back to staff for revisions and will be reconsidered at the December 16, 2024 Council meeting.

• Approved rezoning of Byleveld lands in Cayuga to Urban Residential Type 1-B (Holding) with Special Exception R1-B.4 (carried)
• Approved 2024 year-end servicing allocation recommendations (carried)
• Approved Energy Conservation and Demand Management Plan (carried)
• Approved Community & Recreation Facilities Strategy, with amendment to review indoor aquatics centre feasibility in 2026 (carried)
• Selected Option 1 (appointment by application) to fill vacant Ward 1 and Ward 4 council seats (carried)
• Referred wind turbine moratorium repeal back to staff for revisions (carried)
• Appointed Mayor Bentley to the new Board of Health for Grand Erie Public Health, effective January 1, 2025 (carried)
• Approved road closure and conveyance of lane in Selkirk to abutting landowner for $11,000 plus HST (carried)

Haldimand Museums Advisory Board

The Haldimand Museums Advisory Board will hold a virtual meeting to approve previous minutes, review curator reports for the fourth quarter, and discuss community operating grants and the Grand River Sachem Digitization Project.

• Approval of September 19, 2024 meeting minutes
• Review of Curator's Reports (4th Quarter)
• Discussion of Community Operating Grants
• Grand River Sachem Digitization Project
• Arts and Culture Strategy

Youth Advisory Committee

The Youth Advisory Committee will approve the minutes from its June 6, 2024 meeting, receive updates from Council and the Diversity, Equity and Inclusion Committee, and consider several items for action. Key items include a draft Terms of Reference for the committee, a set of strategic priorities, a communication plan for the website and volunteering, and the scheduling of 2025 meeting dates. The meeting will conclude with any other business before adjournment.

• Draft Youth Advisory Committee Terms of Reference
• Youth Advisory Strategic Priorities
• Communication plan for website and volunteering
• 2025 meeting dates
• Other business

The committee approved its Terms of Reference and confirmed six meeting dates for 2025. Members also heard presentations on a youth forum and a youth action initiative, and discussed strategic priorities, carbon capture and storage, and Hagersville's 150th anniversary events. No other substantive decisions were made.

• Approved Youth Advisory Committee Terms of Reference
• Confirmed 2025 meeting dates: Feb 6, Apr 3, May 29, Sep 18, Nov 6, Dec 4

Special Council

Haldimand County Council approved the 2025 Rate Supported Water and Wastewater Operating Budgets and Capital Forecast. The budgets set user rate revenue requirements and authorize capital expenditures, while also approving new by-laws for water and wastewater fees.

• 2025 Water Operating Budget approved with $8,982,040 revenue requirement
• 2025 Wastewater Operating Budget approved with $8,142,900 revenue requirement
• 2025 Water and Wastewater Capital Expenditures approved at $11,578,930
• By-law 1 enacted to establish water and wastewater fees and service charges
• Council declares a vacancy for Ward 1 Council seat

Council declared a vacancy for Ward 1 council seat and approved the 2025 Rate Supported Water and Wastewater Operating Budget and Capital Forecast. The average household water bill will increase by $6.79 per month. The budget includes $11,578,930 in capital expenditures for 2025 and a 2026-2034 capital forecast of $157,472,720. A by-law establishing water and wastewater fees was enacted.

• Declared Ward 1 council seat vacant (Resolution 186-24, carried)
• Approved 2025 water operating budget with $8,982,040 net revenue from user rates (Resolution 187-24, carried)
• Approved 2025 wastewater operating budget with $8,142,900 net revenue from user rates (Resolution 187-24, carried)
• Approved $11,578,930 in 2025 water/wastewater capital expenditures (Resolution 187-24, carried)
• Approved 2026-2034 capital forecast of $157,472,720 in principle (Resolution 187-24, carried)
• Enacted By-law 2568/24 establishing water and wastewater fees (Resolution 188-24, carried)
• Enacted confirmation by-law for the meeting (Resolution 189-24, carried)

Haldimand O.P.P. Detachment Board

The Haldimand O.P.P. Detachment Board is meeting to review the October 2024 Detachment Commander's report and operational financials. The board is deciding on the proposed 2025 budget and reviewing O.P.P. billing estimates.

• Proposed 2025 budget with a net levy of $36,260 ($33,520 from Haldimand County and $2,740 from Mississaugas of the Credit First Nation)
• Payment of 2025 OAPSB membership dues of $4,642.89 plus HST and Zone 4 dues of $50.00
• Review of O.P.P. Billing Estimate 2025
• Enactment of By-law 1 to govern Board proceedings
• Rescheduling of February 27, 2025 meeting to February 20, 2025

The Haldimand O.P.P. Detachment Board adopted its October 24, 2024 meeting minutes, approved the draft 2025 budget with a net levy of $36,260, and agreed to reschedule its February 27, 2025 meeting to February 20, 2025. The board also enacted By-law 1 to govern its proceedings and received the October 2024 Detachment Commander report alongside financial and billing documents.

• Adopted October 24, 2024 meeting minutes
• Received October 2024 Report from the Detachment Commander
• Rescheduled the February 27, 2025 meeting to February 20, 2025 at 9:30 a.m.
• Received Board Financials and Current Reserve Figures dated November 20, 2024
• Approved draft 2025 Haldimand O.P.P. Detachment Board budget with a net levy of $36,260 ($33,520 for Haldimand County and $2,740 for Mississaugas of the Credit First Nation)
• Approved payment of 2025 OAPSB membership dues of $4,642.89 plus HST and Zone 4 membership dues of $50.00
• Received Memorandum HDB-M01-2024 O.P.P. Billing Estimate 2025
• Enacted By-law 1 to govern proceedings of the board

Heritage Haldimand

The Heritage Haldimand committee is meeting to discuss several local heritage projects and designations. The agenda includes reviews of potential heritage properties and specific memorial and cemetery projects.

• Review of Selected Properties of Potential Heritage Significance
• Dunnville and Port Maitland Storyboards
• Harvard Aircraft Memorial (Dunnville Library)
• Street Cemetery (Designation)
• Insurance for Designated Properties (Deferred to January 27, 2025)

Trails Advisory Committee

The Trails Advisory Committee meeting scheduled for November 27, 2024, has an agenda that contains no listed items. The agenda consists only of placeholders and procedural headings. No decisions, discussions, or proposals are detailed in the provided document.

The Trails Advisory Committee accepted its agenda and September minutes, reviewed its Terms of Reference with a clerk's office representative, and discussed follow-ups on trail software and the Trails Master Plan tender. No substantive decisions were made; the committee will return with concerns about the terms at the next meeting.

• Accepted agenda as moved by L. Rollinson and seconded by D. Lawrence
• Accepted September 11, 2024 minutes as moved by D. McKay and seconded by L. Rollinson
• Reviewed Terms of Reference; committee to bring concerns to next meeting
• Staff to follow up with VIMA 360 and explore similar service providers
• Adjourned meeting as moved by D. Lawrence and seconded by L. Rollinson

Council Meeting

Council will consider declaring a vacancy for the Ward 4 council seat. The meeting also includes the enactment of seven by-laws covering zoning, emergency services, and municipal drains.

• Declaration of a vacant Council seat for Ward 4
• Zoning By-law amendment for 36 Main Street West, Selkirk
• Agreement with Ministry of the Solicitor General for 9-1-1 Central Emergency Reporting Bureau
• Maintenance cost levy for Lindsay, Horseshoe Bay, James Main, Waines, Boulton, North Hutchinson N., and County Rd 3 municipal drains
• Closure and sale of a road allowance at 1801 River Road, Cayuga

Council declared a vacancy for the Ward 4 council seat after receiving a report on options for filling it. The meeting also included routine approvals of previous minutes, committee minutes, and seven by-laws covering zoning, part-lot control, a 9-1-1 agreement, drain maintenance levies, cemetery regulation, user fees, and a road closure. Council then held a closed session to discuss two legal matters and confirmed confidential directions to staff and legal counsel.

• Declared Ward 4 council seat vacant (Resolution 178-24, carried)
• Adopted minutes of Nov 4, 2024 Council meeting (Resolution 172-24, carried)
• Adopted Nov 19, 2024 Council in Committee minutes (Resolution 173-24, carried)
• Adopted closed session minutes of Nov 19, 2024 (Resolution 174-24, carried)
• Received minutes from Agricultural Advisory, Business Development and Planning Advisory, and Seniors Advisory committees (Resolutions 175-24, 176-24, 177-24, carried)
• Enacted By-laws 1393-HC/24 to 1396-HC/24 and 2562/24 to 2566/24 (Resolution 179-24, carried)
• Confirmed confidential direction on OLT File OLT-24-000109, 63 Pyle Road, Lowbanks (Resolution 182-24, carried)
• Confirmed confidential direction on OLT File OLT-24-000417, 40 Cayuga Street, Caledonia (Resolution 183-24, carried)

Agricultural Advisory Committee

The Agricultural Advisory Committee is meeting to hear delegations and review updates on farm emergency preparedness. The body will also consider new terms of reference and the 2025 meeting schedule.

• 2025 International Plowing Match delegation
• RWQP Presentation
• New Terms of Reference for the committee
• EMS - Farm Emergency Preparedness discussion
• 2025 Meeting Schedule

The Agricultural Advisory Committee approved a $1,200 Rural Water Quality Program grant for a 60-acre winter cover crop project (File #138) and rescinded its existing Terms of Reference in favor of a revised version. The committee also approved its 2025 meeting schedule and heard a presentation on the 2025 International Plowing Match, including potential student bus partnerships and volunteer/marketing support requests.

• Approved RWQP File #138 cover crop grant of $1,200 ($20/acre × 60 acres)
• Rescinded existing Terms of Reference and approved revised version
• Approved 2025 meeting schedule
• Approved September 18, 2024 minutes as presented
• Adjourned at 7:58 p.m.

Council in Committee

The Committee will consider a zoning by‑law amendment for a 7‑lot subdivision in Selkirk, adopt new respectful conduct and updated codes of conduct for council and staff, and authorize several financial actions including a $16,159.75 tax adjustment, a $979,749 insurance program for 2025, and the sale of surplus property on Victoria Street in Cayuga.

• Zoning By‑law amendment (PDD‑27‑2024) to rezone Selkirk lands from RH to RH‑H with special exceptions
• Adoption of Respectful Conduct Policy and Service Restriction/Trespass Procedures (CEC‑04‑2024)
• Rescission of old codes and approval of updated Council and Employee Codes of Conduct (CLE‑16‑2024, HRD‑07‑2024)
• Tax assessment adjustments of $16,159.75 approved (FIN‑18‑2024)
• Approval of 2025 insurance program costing $979,749 (LSS‑16‑2024)

Haldimand County Council in Committee approved updated Codes of Conduct for both Council and employees, alongside a new Respectful Conduct Policy. The committee also authorized the sale of surplus road allowance lands in Cayuga and Dunnville and approved a five-year renewal of the 911 Central Emergency Reporting Bureau agreement.

• Approved zoning amendment for 7-lot subdivision in Selkirk
• Supported live streaming of arena games
• Approved 5-year 911 emergency reporting agreement with OPP
• Approved $16,159.75 in tax adjustments
• Authorized sale of surplus Victoria Street lands for $12,200 total
• Authorized sale of Dunnville road allowance for $31,656
• Approved 2025 general insurance program for $979,749
• Approved new Respectful Conduct Policy and updated Codes of Conduct

Business Development and Planning Advisory Committee

The Business Development and Planning Advisory Committee will review updates from council and the chair, revise its terms of reference, and provide budget and project updates for 2024. It will also discuss the allocation of the 2025 budget for the committee. A presentation on a proposed investment attraction project by Banko Creative Studio will be included.

• Investment Attraction (Proposed Project) presentation by Banko Creative Studio
• Council Update
• BDAPAC Terms of Reference Update
• 2024 Budget & Project Updates
• 2025 BDAPAC Budget Allocation Discussion

The Business Development and Planning Advisory Committee approved updated terms of reference to include a focus on the tourism sector and finalized their 2025 meeting schedule, which excludes a July meeting. The committee also approved the minutes from their September 9, 2024, meeting.

• Approved September 9, 2024, meeting minutes
• Rescinded existing Terms of Reference and approved new version
• Approved 2025 meeting schedule excluding July 28

Public Library Board

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. No business actions are listed for this meeting.

Committee of Adjustment

The Haldimand County Committee of Adjustment will consider three consent applications to sever or adjust lots at 2421 North Shore Drive and one consent to sever a lot at 1296 Kohler Road. It will also hear a minor‑variance request to increase the allowable accessory‑building size at 336 Diltz Road. The meeting includes routine items such as approval of the October 15, 2024 minutes.

• PLB-2024-190 & PLB-2024-191 – sever two new lots at 2421 North Shore Drive (0.36 ha and 0.29 ha)
• PLB-2024-193 – boundary adjustment between 2421 and 2409 North Shore Drive for rear‑yard space
• PLB-2024-205 – sever one new lot at 1296 Kohler Road for a single‑family dwelling
• PLA-2024-215 – minor variance to allow a larger residential accessory building at 336 Diltz Road
• Approval of Committee of Adjustment minutes from October 15, 2024

The Committee of Adjustment approved two consent applications (PLB-2024-190/191 and PLB-2024-193) for Nancy Ann Siddall, subject to conditions. It refused application PLB-2024-205 for Jose and Marilyn Matias due to inconsistency with provincial policy and non-conformance with the Official Plan and Zoning By-law, but the refusal motion was defeated and the resolution was deferred. A minor variance application (PLA-2024-215) by Neil Covlin was deferred to allow time to post a required sign.

• Approved consents PLB-2024-190 and PLB-2024-191 (Nancy Ann Siddall) subject to conditions
• Approved consent PLB-2024-193 (Nancy Ann Siddall) subject to conditions
• Refusal of PLB-2024-205 (Jose and Marilyn Matias) defeated; resolution deferred
• Deferred minor variance PLA-2024-215 (Neil Covlin) to allow sign posting

Youth Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific discussion items or decisions are listed.

Seniors Advisory Committee

The Seniors Advisory Committee will review several updates, including a pause to the 64‑bed expansion at Edgewater Gardens in Dunnville because of a provincial funding shortfall. The committee will also consider a draft Terms of Reference for its own operations. Additional items include council updates, a Diversity, Equity and Inclusion advisory update, and discussion of new health and fitness programming for the Hagersville Active Living Center.

• Review draft Terms of Reference for the Seniors Advisory Committee (Draft Terms of Reference Seniors Advisory Committee.pdf)
• Discuss pause of the 64‑bed Dunnville long‑term care expansion at Edgewater Gardens due to funding shortfall
• Updates from Council
• Diversity, Equity and Inclusion Advisory Committee update
• Seek input on accessible health and fitness programs for Hagersville Active Living Center

Council Meeting

Council will receive an update on the Ward Boundary Review and consider 11 by-laws. These include zoning amendments, the assumption of infrastructure for three subdivisions, and the establishment of new user fees and service charges.

• Establishment of user fees and service charges (By-law 11)
• Zoning by-law amendments for EC (Sandusk) GP Inc. and Mattice
• Assumption of infrastructure for Avalon Phases 4 and 5, Hudson Estates, and Wayne Moore Subdivision
• Amendments to Stop Control (Caledonia) and Parking Control (Townsend) by-laws
• Ward Boundary Review update presentation by Watson & Associates Economists Ltd.

Council approved the 2025 ROMA conference delegation requests, including items on business parks, affordable housing, road safety, and water agreements. They also enacted 11 by-laws covering zoning amendments, subdivision assumptions, parking controls, and user fees. A ward boundary review update was received, and all previous meeting minutes were adopted.

• Approved 2025 ROMA delegation requests (Resolution 166-24, amended by 167-24)
• Enacted By-laws 1319-HC/24 to 2560/24 (Resolution 168-24)
• Adopted Council minutes of October 15, 2024 (Resolution 159-24)
• Adopted closed session minutes of October 15, 2024 (Resolution 160-24)
• Adopted Council in Committee minutes of October 29, 2024 (Resolution 161-24)
• Adopted closed session Council in Committee minutes of October 29, 2024 (Resolution 162-24)
• Received minutes from Diversity, Equity and Inclusion Advisory Committee, Heritage Haldimand, and Police Services Board (Resolutions 163-24 to 165-24)
• Received Ward Boundary Review update presentation (Resolution 169-24)

Trails Advisory Committee

The Trails Advisory Committee agenda for Haldimand County on 2024-10-30 contains no listed items, resolutions, or discussions. It appears to be a procedural placeholder without any concrete agenda entries.

Council in Committee

The council will consider and approve additional funding of up to $2.3 million for the Dunnville affordable housing project, bringing the total debt‑financed contribution to $4.6 million. It will also receive and later approve a zoning by‑law amendment to rezone lands in Hagersville to Urban Residential (R4.7) and Open Space. The council will receive reports on a heritage designation for the Street Cemetery at 664 Haldimand Road 32, Canfield, and on installing two new stop signs on Abbey Road in Caledonia. Several capital projects, including a concrete pad for bleachers at Jarvis Lions Park, will be received for future approval.

• Approve up to $2.3 million additional funding for the Dunnville affordable housing project (total $4.6 million debt‑financed).
• Receive zoning by‑law amendment to rezone Hagersville lands to Urban Residential 4 (R4.7) and Open Space (OS.7).
• Receive intention to designate the Street Cemetery at 664 Haldimand Road 32, Canfield as a heritage property.
• Receive proposal to install two stop signs on Abbey Road at Sims Lock Road and Abbey Road Extension, Caledonia.
• Receive request for a $9,100 concrete pad under bleachers at Diamond 2 in Jarvis Lions Park.

Council approved an optimized site plan for affordable housing in Dunnville and authorized additional funding up to $2.3 million. Several zoning amendments were approved for Hagersville and Nanticoke, and the Street Cemetery in Canfield was slated for heritage designation.

• Approved 56-unit affordable housing site plan and up to $2.3M additional funding
• Approved zoning amendment for subdivision in Hagersville (PLZ-HA-2022-081)
• Approved zoning amendment for farm lands in Nanticoke (PLZ-HA-2024-157)
• Approved $46,500 for Alice and Albert Schram Park infield enhancement
• Approved $9,100 for Jarvis Lions Park bleacher concrete pad
• Approved $15,379 grant for 243 Haldimand Highway 54, Cayuga
• Approved 2025 User Fees and Service Charges
• Approved intention to designate Street Cemetery as a heritage property

Heritage Haldimand

The Heritage Haldimand committee will review properties for designation, including 212 Caithness Street E. in Caledonia, and discuss a 2025 operating budget increase.

• Review of properties for potential heritage designation
• 212 Caithness Street E., Caledonia designation
• Dunnville and Port Maitland storyboards
• Street Cemetery designation
• 2025 Operating Budget Increase

Haldimand O.P.P. Detachment Board

The Haldimand O.P.P. Detachment Board will elect a Chair and Vice Chair and appoint Tracey Cassidy as Board Administrator. It will receive and approve the Draft Abuse, Violence and Harassment Policy 2024-01 and forward it to the insurance broker. The board will also review the operational budget documents and receive drafts of a Procedure By-law and Terms of Reference.

• Election of Chair and Vice Chair of the Detachment Board
• Appointment of Tracey Cassidy as Board Administrator
• Approval of Draft Abuse, Violence and Harassment Policy 2024-01
• Review of operational budget (Board Financials and Current Reserve Figures)
• Receipt of Draft Procedure By-law (approval deferred to a future meeting)

The Haldimand O.P.P. Detachment Board appointed its leadership, naming Lorne Boyko as Chair and Nadine LaForme as Vice Chair until the first meeting of 2025. The board also approved an abuse, violence, and harassment policy required for insurance coverage and reviewed the April to September 2024 detachment commander report.

• Appointed Lorne Boyko as Chair until the first board meeting in 2025
• Appointed Nadine LaForme as Vice Chair until the first board meeting in 2025
• Authorized Tracey Cassidy to act as Board Administrator
• Received March 28, 2024 Police Services Board meeting minutes and closed session minutes
• Received April to September 2024 Report from the Detachment Commander
• Approved Abuse, Violence and Harassment Policy 2024-01 and agreed to send it to the insurance broker
• Received Board Financials and Current Reserve Figures as presented
• Received the draft Procedure By-law as amended for future approval

Council Meeting

Council will adopt the minutes from the September 23 meeting and approve six by-law amendments. The amendments modify Zoning By-law HC 1‑2020 for properties owned by Marc Jungas, Armstrong Milling Co. Ltd., Shirton Farms, and 2497540 Ontario Inc., and also amend the Stop Control By‑law (Caledonia) and the recreational vehicle parking by‑law. A confirming by‑law will also be enacted, and a brief closed session will address confidential litigation matters.

• By‑law 1387‑HC/24 – amend Zoning By‑law HC 1‑2020 for property of Marc Jungas
• By‑law 1388‑HC/24 – amend Zoning By‑law HC 1‑2020 for property of Armstrong Milling Co. Ltd.
• By‑law 1389‑HC/24 – amend Zoning By‑law HC 1‑2020 for property of Shirton Farms
• By‑law 1390‑24/HC – amend Zoning By‑law HC 1‑2020 for property of 2497540 Ontario Inc.
• By‑law 2549/24 – amend By‑law 2385/22 – Stop Control By‑law (Caledonia)

Haldimand County Council enacted six by-laws, including four zoning amendments, a stop control regulation for Caledonia, and a recreational vehicle parking regulation. Council also confirmed confidential direction to the County Solicitor regarding an Ontario Land Tribunal file for 11 Featherstone Avenue, Selkirk.

• Enacted four zoning amendment by-laws (1387-HC/24, 1388-HC/24, 1389-HC/24, 1390-24/HC)
• Enacted stop control by-law 2549/24 for Caledonia
• Enacted by-law 2550/24 regulating recreational vehicle parking
• Confirmed confidential direction to County Solicitor regarding OLT-24-000859
• Adopted minutes from September 23, 2024, and October 8, 2024 meetings

Diversity, Equity and Inclusion Advisory Committee

The Diversity, Equity and Inclusion Advisory Committee will hear a verbal update on the launch of a new Haldimand County website. Members will review the DEI page on the county intranet and discuss the future year strategic planning. The meeting also includes other business and an opportunity for public comments.

• Verbal update – new Haldimand County website launch
• Review of Diversity, Equity and Inclusion page on the Haldimand County intranet
• Future year strategic planning discussion
• Other business

The Diversity, Equity and Inclusion Advisory Committee approved the minutes from its September 17, 2024 meeting as presented. Members received a verbal update on the new Haldimand County website, focusing on accessibility and user functionality, and discussed a draft DEI resource page for the intranet. No formal decisions were made on the website or intranet page; both remain in development.

• Approved September 17, 2024 meeting minutes (moved by A. Majid, seconded by H. Patel)
• Adjourned meeting at 8:07 p.m. (moved by J. Pack, seconded by H. Patel)

Committee of Adjustment

The Committee of Adjustment will hold hearings to decide on several land-use applications. These include requests to create new residential lots and variances from the Haldimand County Zoning By-law.

• PLB-2024-182 to 185: Proposal to create four new hamlet residential lots and one retained lot at 146 Erie Street, Nanticoke
• PLA-2024-188: Request for relief from Commercial Greenhouse provisions at 328 Comfort Road, Dunnville
• PLA-2024-189: Request for relief regarding accessory structure area and use of cargo containers at 21 Erie Ave South
• PLA-2024-208: Request for relief to permit a secondary suite taller than permitted at 405 Junction Road, North Cayuga
• PLA-2024-170: Request to increase permitted campsites from 53 to 56 at 1942 North Shore Drive, Lowbanks

The Committee approved minor variance applications for Bulk Growers Holdings Limited, Allison Prest, and 859656 Ontario Ltd. Two other applications were deferred to allow for further reconfiguration or additional documentation.

• Approved minor variance PLA-2024-188 for Bulk Growers Holdings Limited
• Approved minor variance PLA-2024-208 for Allison Prest subject to NPCA permit/letter
• Approved minor variance PLA-2024-170 for 859656 Ontario Ltd. (56 trailer sites)
• Deferred consent applications PLB-2024-182, 183, 184, and 185 for lot reconfiguration
• Deferred minor variance PLA-2024-189 for septic evaluation and setback confirmation
• Approved September 24, 2024 meeting minutes

Council in Committee

Haldimand County Council in Committee is reviewing several planning applications for residential and industrial developments. The body is also discussing a website redesign strategy and updates to parks management funding.

• Proposed rezoning of 80 Caithness Street West and 51 Shetland Street for a four-storey apartment building
• Proposed zoning amendment for an agricultural feed processing facility (Armstrong Milling) in Nelles Corners
• Request for $134,700 and $22,590 in 2025 budget funding for website management and accessibility staffing
• Proposed $338,140 in 2025 grant funding for the Fields & Parks Management Program
• Installation of stop signs at Onondaga Street and Tuscarora Street at Winniett Street, Caledonia

The Council in Committee approved four zoning by-law amendments, including a rezoning to permit a four-storey apartment building in Caledonia, and a rezoning for an agricultural feed processing facility. It also approved stop sign installations, a parking by-law amendment for recreational vehicles, and several funding and policy items. The Canfield Municipal Drain engineer's report was referred back to the engineer for further review.

• Approved rezoning for residential dwelling in Dunnville (PDD-22-2024)
• Approved rezoning for agricultural feed processing facility in Nelles Corners (PDD-23-2024)
• Approved rezoning for Shirton Farms in Canborough (PDD-25-2024)
• Approved rezoning for four-storey apartment building in Caledonia (PDD-26-2024)
• Approved stop sign installations at Onondaga and Tuscarora Streets at Winniett Street, Caledonia
• Approved parking by-law amendment for recreational vehicles (ENG-12-2024)
• Approved $338,140 in 2025 grant funding for fields and parks (CDP-19-2024)
• Referred Canfield Municipal Drain engineer's report back to engineer for review

Youth Advisory Committee

The agenda for the Haldimand County Youth Advisory Committee meeting on 2024-10-03 contains no listed items. It appears to be a procedural placeholder without substantive discussion topics.

Public Library Board

The Haldimand County Public Library Board will review the cash flow statement for June‑August 2024, the branch activity report for the same period, and a report on the proposed New Hagersville Branch. A verbal update on the Fine‑free Initiative will be given by the CEO. No new business or decisions are scheduled for this meeting.

• Cash Flow Statement – June to August 2024
• Branch Activity Report – June to August 2024
• New Hagersville Branch report
• Fine‑free Initiative verbal update from CEO
• Policies Review – Naming and Recognition Signage (no new business)

Haldimand O.P.P. Detachment Board

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Committee of Adjustment

The Committee of Adjustment will hear a consent application to adjust the boundary between 28 Ottawa Street North and 9 Norton Street West. It will also consider several minor‑variance applications, including a larger secondary suite on 81 Younge Road, a long‑term care facility expansion on Broad Street West and Lock Street West, a basement secondary suite and deck at 37 Rainbow Drive, and an accessory garage at 4064 Highway 6 North.

• PLB-2024-165 – boundary adjustment from 28 Ottawa Street North to 9 Norton Street West
• PLA-2024-158 – relief from secondary‑suite size limit in the Agricultural (A) zone at 81 Younge Road
• PLA-2024-159 – relief of setbacks and landscape strip to expand long‑term care facility at 428‑434 Broad Street West & 437 Lock Street West
• PLA-2024-164 – relief to permit a basement secondary suite and rear‑yard deck at 37 Rainbow Drive
• PLA-2024-167 – relief from lot‑coverage and height limits for a two‑storey accessory garage at 4064 Highway 6 North

The Committee of Adjustment approved four minor variance applications and one consent application, with one variance (PLA-2024-164) initially defeated on a tied vote but approved when Chair Brown voted to break the tie. All approvals were subject to conditions where noted. No applications were denied or tabled.

• Approved consent application PLB-2024-165 (Bob Arnold)
• Approved minor variance PLA-2024-158 (Bergeron Tayler)
• Approved minor variance PLA-2024-159 (Edgewater Gardens) with conditions to be addressed in site plan
• Approved minor variance PLA-2024-164 (Joshua & Cecilia Osagie) on chair's tie-breaking vote, subject to removal of unpermitted side entrance and grading plan conditions
• Approved minor variance PLA-2024-167 (Walnut Grove Farms) subject to MTO approval before building permits

Council Meeting

Haldimand County Council is reviewing an Integrity Commissioner report regarding a breach of the Council Code of Conduct. The body is also updating traffic by-laws and managing municipal highway land acquisitions.

• Proposed formal reprimand and apology for Councillor Shirton regarding Code of Conduct breach
• By-laws 2541/24 through 2544/24 to update parking, stop control, winter parking, and speed limits in Caledonia
• By-law 2545/24 to authorize the closure and sale of part of Old Lakeshore Road, Dunnville
• By-law 2546/24 to establish lands as part of Mohawk Point Road, Dunnville
• By-law 2547/24 to establish lands as part of Richert Road, Cayuga

Council received the Integrity Commissioner's report and formally reprimanded Councillor Shirton for breaching the Code of Conduct, with the reprimand serving as an apology. Seven by-laws were enacted, including traffic and road-related changes. Council also confirmed confidential direction on the CAO's performance review.

• Received Integrity Commissioner Report 2024-01 (carried)
• Formally reprimanded Councillor Shirton for Code of Conduct breach (carried)
• Enacted By-law 2541/24 amending Parking Control By-law (Caledonia) (carried)
• Enacted By-law 2542/24 amending Stop Control By-law (Caledonia) (carried)
• Enacted By-law 2543/24 amending Winter Parking Control By-law (Caledonia) (carried)
• Enacted By-law 2544/24 amending Rate of Speed By-law (Caledonia) (carried)
• Enacted By-law 2545/24 authorizing closure and sale of part of Old Lakeshore Road, Dunnville (carried)
• Enacted By-laws 2546/24 and 2547/24 establishing highways (Mohawk Point Road, Richert Road) (carried)

Heritage Haldimand

The Heritage Haldimand committee is meeting to discuss heritage designations and alterations for specific properties. The body will also review the 2025 operating budget and its own terms of reference.

• Application for Designation: 212 Caithness Street E., Caledonia
• Application for Alteration: Ruthven Park
• 2025 Operating Budget
• Dunnville and Port Maitland Storyboards
• Review of Heritage Haldimand Terms of Reference

Youth Advisory Committee

The agenda for the Haldimand County Youth Advisory Committee meeting on 2024-09-19 contains no listed items. It appears to be a procedural placeholder without specific decisions or discussions recorded.

Haldimand Museums Advisory Board

The agenda provides no listed items, descriptions, or attachments. Consequently, no specific decisions or discussions are detailed for this meeting.

Agricultural Advisory Committee

The Agricultural Advisory Committee will consider the RWQP and a Traffic Management Study. It will also review a Terms of Reference update, council updates, survey results, a council presentation, and an Economic Development & Tourism update.

• RWQP
• Traffic Management Study
• Terms of Reference Update
• Survey Results
• Economic Development & Tourism Update

Council in Committee

The Committee will refer the PDD‑16‑2024 zoning by‑law amendment for a four‑storey apartment building in Caledonia to the October 8 Council in Committee meeting to allow staff to address resident concerns. It will approve capital‑grant funding of $14,000 for the Fisherville Parks Committee batting‑cage repair and drainage improvements and $6,545 for eight new benches in Fisherville Lions Park. The 2025 Ambulance Response Time Performance Plan will be adopted and submitted to the Ministry of Health. Tax‑adjustment applications under the Municipal Act will be approved for a total reduction of $5,277.

• Referral of PDD‑16‑2024 zoning amendment for a four‑storey apartment building in Caledonia
• Approval of $14,000 capital grant for Fisherville batting‑cage repair (project budget $40,250)
• Approval of $6,545 capital grant for eight benches in Fisherville Lions Park (project budget $18,700)
• Adoption of the 2025 Ambulance Response Time Performance Plan
• Approval of tax adjustments totaling $5,277 under the Municipal Act

The Council in Committee deferred a zoning by-law amendment for a four-storey apartment building in Caledonia to allow staff to respond to resident concerns. It approved capital grants for Fisherville park improvements, adopted the 2025 ambulance response time plan, approved tax adjustments, and supported a provincial submission to modernize the Municipal Elections Act. A letter will be sent to the Ministry of Transportation about traffic lights at Haldibrook Road and Highway 6.

• Deferred PDD-16-2024 (Caledonia apartment rezoning) to Oct 8, 2024 (carried)
• Approved $40,250 batting cage repair and drainage project at Fisherville Lions Park with $14,000 grant (carried)
• Approved $18,700 for 8 park benches at Fisherville Lions Park with $6,545 grant (carried)
• Received CDP-M02-2024 Community Halls Emergency Repairs (carried)
• Adopted 2025 Ambulance Response Time Performance Plan targets (carried)
• Approved $5,277 in tax adjustments under Municipal Act Sections 357-359 (carried)
• Deferred CLE-13-2024 Council Appointments to Oct 8, 2024 (carried)
• Supported AMCTO submission to modernize Municipal Elections Act (carried)

Diversity, Equity and Inclusion Advisory Committee

The Diversity, Equity and Inclusion Advisory Committee will hold elections for Chair and Vice‑Chair. It will discuss the 2023 Business Retention and Expansion survey results and related action plan. Additional items include finalizing consultation criteria, reviewing new terms of reference, and updating language for facility rentals and council letters.

• Announce Chair and Vice Chair Elections
• Business Retention and Expansion Survey Results and Action Plan
• Finalize Criteria for Consultation
• New Terms of Reference for DEIAC
• Review new wording for County Facility Rentals and gender‑neutral council letters

The Diversity, Equity and Inclusion Advisory Committee approved updated Terms of Reference and rescinded the previous version. The committee also elected G. Bousfield as Chair and H. Patel as Vice-Chair. Other items were discussed or deferred, including a photo contest recommendation and outreach to committees.

• Approved March 19, 2024 minutes (moved by A. Majid, seconded by G. Bousfield)
• Elected G. Bousfield as Chair and H. Patel as Vice-Chair
• Approved updated Terms of Reference, rescinding previous version (moved by H. Patel, seconded by G. Bousfield)
• Adjourned at 9:16 p.m. (moved by G. Bousfield, seconded by M. Knight)

Trails Advisory Committee

The Trails Advisory Committee agenda for the September 11, 2024 meeting does not list any items, descriptions, categories, or attachments. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a procedural placeholder without substantive content.

The Trails Advisory Committee accepted its agenda and April minutes, but the scheduled ATV trails presentation was postponed due to a family emergency. Members discussed trail mapping, the Trails Master Plan tender, and raised cyclist safety concerns, voting to ask Engineering Services to review a road section for traffic calming. No formal decisions were made on substantive items.

• Accepted agenda (moved by D. McKay, seconded by B. Stoneman)
• Accepted April 24, 2024 minutes (moved by D. McKay, seconded by B. Stoneman)
• Moved to ask Engineering Services to review road between Robert Gordon and McClung Roads for traffic calming safety (moved by L. Rollinson, seconded by J. Pack)
• Adjourned meeting (moved by L. Rollinson, seconded by B. Stoneman)

Trails Advisory Committee

The agenda for the Haldimand County Trails Advisory Committee on September 11, 2024 contains no listed items. No decisions, proposals, or discussions are recorded in the provided document. The agenda appears to be a placeholder with only generic headings and no substantive content.

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss several accessibility initiatives and project updates. The body will consider updates regarding funding, ambassador programs, and specific site improvements.

• Inclusive Spaces Fund update
• Accessibility Ambassadors
• Stop Gap Ramp Initiative
• New Website Preview
• Cayuga Kinsmen Hall Parking lot Update

The committee approved the May 7, 2024 minutes. Staff reported on accessibility projects: an adult change table installed at Dunnville Public Library, an accessible picnic table in Port Maitland, and a bench ordered for Grandview Lodge. Automatic door openers at Hagersville arena are scheduled for September 17, with others pending. The committee discussed a potential rebate program for Stop-Gap Ramps, to be explored next year, and previewed the new county website launching in November. No formal decisions were made on these items.

• Approved May 7, 2024 meeting minutes (moved by J. Duggan, seconded by B. Horton)
• Adjourned meeting at 3:34 p.m. (moved by B. Horton, seconded by J. Duggan)

Business Development and Planning Advisory Committee

The Business Development and Planning Advisory Committee is meeting to review budget updates and plan for the upcoming year. The session includes a discussion on 2025 budget allocations and a review of a survey summary.

• 2024 Budget & Project Updates
• 2025 Budget Allocation Discussion
• BDAPAC Survey Summary
• Tourism Attraction Committee discussion
• Election of Chair and Vice Chair

Seniors Advisory Committee

The Seniors Advisory Committee is meeting to appoint a new member, Chair, and Vice Chair. The body will receive presentations on transit and Alzheimer's services and discuss several community strategies and projects.

• Appointment of new committee member, Chair, and Vice Chair
• Presentations from Southern Ontario Transit and Brant Haldimand Norfolk Alzheimer's Society
• Discussion of Community and Recreation Facilities Strategy draft
• Review of Caledonia Pickleball Park Project
• Review of draft S.A.C. Terms of Reference

The committee approved the June 6, 2024 minutes and appointed Valarie Bailey-Phillips as Chair until the first 2025 meeting. The vice-chair appointment was left blank and deferred, with the committee to review its terms of reference. No other substantive decisions were made; items on facilities, pickleball, and caregiver day were discussed but not voted on.

• Approved June 6, 2024 minutes as presented
• Appointed Valarie Bailey-Phillips as Chair until first 2025 meeting
• Deferred vice-chair appointment and terms of reference review

Council Meeting

The council will adopt the minutes from the June 24 meeting and the August 27 committee meetings. It will enact twelve by‑laws, including amendments to the Official Plan and Zoning By‑law for 2780480 Ontario Inc. and Mageran, and lease agreements with the Jarvis and Townsend Lions community centres. The council will also confirm the proceedings of this meeting. No other motions are listed.

• By‑law 1384‑HC/24 – adopt Amendment Number HCOP‑74 to the Haldimand County Official Plan for 2780480 Ontario Inc. (Jonathan Aarts Group)
• By‑law 1385‑HC/24 – amend Zoning By‑law HC 1‑2020 for property of 2780480 Ontario Inc. (Jonathan Aarts Group)
• By‑law 1386‑HC/24 – amend Zoning By‑law HC 1‑2020 for property of Mageran
• By‑law 2531/24 – authorize a lease agreement with the Jarvis Lions Community Centre for the Jarvis Community Centre and Jarvis Lawn Bowling Building
• By‑law 2532/24 – authorize a sublease agreement with the Townsend Lions Community Centre Corp. for the Townsend Lions Hall

Council approved all 12 by-laws on the agenda, including official plan and zoning amendments for properties owned by 2780480 Ontario Inc. (Jonathan Aarts Group) and Mageran, lease agreements with the Jarvis and Townsend Lions community centres, and amendments to parking and speed by-laws in Dunnville and Caledonia. All motions were carried unanimously.

• Adopted Official Plan Amendment HCOP-74 for 2780480 Ontario Inc. (By-law 1384-HC/24)
• Approved zoning amendment for 2780480 Ontario Inc. (By-law 1385-HC/24)
• Approved zoning amendment for Mageran (By-law 1386-HC/24)
• Authorized lease with Jarvis Lions Community Centre (By-law 2531/24)
• Authorized sublease with Townsend Lions Community Centre Corp. (By-law 2532/24)
• Amended parking control by-laws in Dunnville (By-laws 2533/24 and 2534/24)
• Amended speed and parking by-laws in Caledonia (By-laws 2535/24, 2536/24, 2537/24)
• Authorized easement agreement with Rogers Communications for Grand Vista Bridge and Trail (By-law 2538/24)

Haldimand O.P.P. Detachment Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Council in Committee

The Council will receive and approve the 2023 audited financial statements and related audit findings. It will consider planning applications to amend the Official Plan and Zoning By-law for industrial and commercial uses at Oneida and an oversized accessory structure in Selkirk. Several motions of consent will be approved, including the 2025 meeting schedule, parking control by‑law changes, and a resolution for seven‑day gun hunting. Finally, the Council will receive a request to fund the Caledonia Legion Pickleball Park with $157,500.

• Approve $157,500 capital funding for the Caledonia Legion Pickleball Park (CPP project)
• Receive and consider PDD‑18‑2024 Official Plan and Zoning By‑law amendment for industrial/commercial uses at Oneida
• Receive and consider PDD‑24‑2024 Zoning By‑law amendment to permit an oversized accessory structure in Selkirk
• Approve 2025 Council meeting schedule (CLE‑11‑2024)
• Approve Parking Control By‑law amendment for Dover Street Extension, Port Maitland (ENG‑07‑2024)

Council approved a combined Official Plan and Zoning By-law amendment to allow industrial and commercial uses on a site in Oneida, with a holding provision tied to geotechnical stability. It also approved several other items, including a pickleball park in Caledonia, a budget guideline update, and a seven-day-per-week gun hunting motion was defeated.

• Approved PDD-18-2024 rezoning for industrial/commercial uses in Oneida (carried)
• Approved PDD-24-2024 zoning amendment for oversized accessory structure in Selkirk (carried)
• Approved 2025 Council meeting schedule (carried)
• Approved parking by-law amendments for Dover Street Extension, Broad Street West, and Rainbow Drive (carried)
• Approved speed limit reduction on McClung Road (carried)
• Approved $157,500 funding for Caledonia Legion Pickleball Park (carried)
• Defeated motion for seven-day-per-week gun hunting (defeated)
• Approved $15,580 funding for Hagersville Arena scoreboards (carried)

Committee of Adjustment

The Haldimand County Committee of Adjustment will hear several consent applications, including land severances, boundary adjustments, and a lease extension for a battery energy storage facility. It will also consider minor variance requests for residential properties and a previously deferred farm lot severance. Decisions will be made on each application during the meeting.

• PLB-2024-118 – Severance of 0.41 ha land with a dwelling at 270 Moote Road, Dunnville.
• PLB-2024-122 – Boundary adjustment to extend the rear yard of 7 Hutchinson Road, Lowbanks.
• PLB-2024-134 – Application to extend the lease term to 25 years for a battery storage facility at Walpole Concession 11.
• PLB-2024-137 – Boundary adjustment to grant driveway access between 15 and 19 Hawk Street.
• PLA-2024-087 – Minor variance to replace an existing non‑conforming dwelling with a larger one at 318 Front Street East, Dunnville.

The Committee of Adjustment approved six applications (four consents and two minor variances) and refused one minor variance (PLA-2024-095) due to visual impact concerns. One minor variance (PLA-2024-116) was approved with a modified condition allowing a shed to remain. No other substantive decisions were made.

• Approved consent PLB-2024-096 (boundary adjustment) with conditions
• Approved consent PLB-2024-097 with conditions
• Approved consent PLB-2024-128 with conditions
• Approved consent PLB-2024-129 with conditions
• Refused minor variance PLA-2024-095 (sea can) due to visual impact
• Approved minor variance PLA-2024-116 with modified condition (shed to remain)
• Approved minor variance PLA-2024-125
• Approved minor variance PLA-2024-066 (deferred matter)

Committee of Adjustment

The Committee of Adjustment is reviewing several applications for land severances and minor variances from Zoning By-law HC 1-2020. The body will discuss boundary adjustments, residential lot splits, and requests for accessory building permissions.

• Severance of 15 Mary Street from 11-13 Mary Street to create independent lots
• Severance of 11-13 Mary Street for future residential development
• Boundary adjustments and easement creation for 488, 492, and 516 South Coast Drive
• Variance request for cargo containers for storage at 11 Featherstone Avenue
• Variance request for a secondary suite at 24 Sumac Drive

The Committee approved four land consent applications and five minor variance requests. One minor variance application for a sea can was refused due to visual impact concerns.

• Approved boundary adjustment PLB-2024-096 (with conditions)
• Approved consent application PLB-2024-097
• Approved consent application PLB-2024-128
• Approved consent application PLB-2024-129
• Refused minor variance PLA-2024-095 for Mike Balogh
• Approved minor variance PLA-2024-116 (with modified conditions)
• Approved minor variance PLA-2024-125
• Approved deferred minor variances PLA-2024-066 and PLA-2024-094

Haldimand O.P.P. Detachment Board

The provided document contains only procedural boilerplate and software metadata. There are no specific topics, reports, or decisions recorded in this version of the agenda.

Public Library Board

The provided document contains only procedural software interface text and lacks specific meeting topics or discussion items.

Heritage Haldimand

The provided document contains only software interface elements and procedural boilerplate. No meeting topics, decisions, or discussions are recorded in this text.

Committee of the Whole

The Committee of the Whole received a presentation regarding a Traffic Management Plan. The presentation was delivered by Alvaro L. Almuina from R.J. Burnside & Associates Limited.

• Traffic Management Plan presentation

Council Meeting

The Council met to approve committee minutes and enact several by-laws. Key business included establishing 2024 taxation rates and approving various zoning amendments. The meeting also addressed the Canada Community-Building Fund agreement.

• Enactment of 2024 taxation rates and tax subclasses
• Zoning amendments for Haldimand War Memorial Hospital Charitable Corporation
• Authorization of land sale on Winniett Street, Cayuga
• Amendment to the Stop Control By-law in Caledonia
• Update on Canada Community-Building Fund agreement

Council enacted nine by-laws, including the adoption of 2024 tax rates and the authorization of a Canada Community-Building Fund agreement. Members also voted 5-2 to exclude the local MPP from attending provincial ministry delegations at the upcoming Association of Municipalities of Ontario conference. Additionally, Council confirmed legal direction regarding an Ontario Land Tribunal appeal for 63 Pyle Road.

• Adopted 2024 tax rates and ratios (By-laws 2527/24, 2528/24)
• Approved Canada Community-Building Fund agreement (5-2 vote)
• Excluded MPP from provincial delegations at AMO conference (5-2 vote)
• Enacted zoning amendments for hospital and private properties
• Authorized sale of land on Winniett Street, Cayuga
• Confirmed legal direction for 63 Pyle Road OLT appeal

Council in Committee

Council in Committee is deciding on 2024 property tax ratios, tax rate reductions, and the approval of a municipal Asset Management Plan. The body is also reviewing infrastructure updates for Hagersville and various road and budget amendments.

• Approval of the Asset Management Plan for municipal infrastructure
• Adoption of 2024 Tax Ratios, including 2.3274 for Industrial and 0.2500 for Farmland
• Installation of all-way stops at MacLachlan Avenue and Thompson Road in Caledonia
• Sale of road allowance at 1801 River Road, Cayuga to Shelagh Elizabeth Williams for $19,687.50 plus HST
• Approval of $10,291.25 in assessment and tax adjustments

Haldimand County Council approved the Hagersville Master Servicing Plan and the county's Asset Management Plan. The council set 2024 tax ratios for various property classes and authorized budget amendments for the Highway 3 Connecting Links Program and an Imperial Oil watermain project. Several road closures, all-way stop installations, and a motion to exclude the local MPP from provincial delegations were also approved.

• Approved Asset Management Plan update (Report FCA-03-2024)
• Adopted Hagersville Master Servicing Plan and directed budget integration
• Approved all-way stops at four intersections in Avalon Subdivision, Caledonia
• Approved revised budgets for Highway 3 (Talbot Street) Connecting Links Program
• Approved budget amendment for Imperial Oil Raw Watermain Replacement Project
• Set 2024 Tax Ratios and eliminated post-dated cheques for tax payments
• Approved $10,291.25 in assessment and tax adjustments
• Approved closure and sale of road allowance at 1801 River Road, Cayuga for $19,687.50

Council in Committee

The committee reviewed several planning applications, including rezoning requests in Rainham and Caledonia. The meeting also included a presentation on the Community & Recreation Facilities Strategy and approved alterations to Cottonwood Mansion.

• Rezoning 20 Featherstone Avenue, Rainham to permit a secondary suite
• Rezoning 437 Lock Street, Dunnville for Edgewater Gardens expansion
• Rezoning in Dunnville from Disposal Industrial to Light Industrial
• Presentation of Community & Recreation Facilities Strategy findings
• Approved alterations to Cottonwood Mansion in Selkirk

The Haldimand County Council in Committee voted to approve Option 3 regarding the Nanticoke Minister's Zoning Order framework after defeating Option 1. Committee members also approved zoning amendments for properties in Caledonia and Dunnville, rejected a secondary suite application in Rainham, and approved heritage alterations for Cottonwood Mansion. Additionally, the committee received the draft Community & Recreation Facilities Strategy for summer and early fall public feedback.

• Defeated zoning amendment for secondary suite at 20 Featherstone Avenue, Rainham (Recommendation 1)
• Approved rezoning from R1-A to R2 for Caledonia property (Recommendation 2)
• Approved rezoning 437 Lock Street, Dunnville for Edgewater Gardens expansion (Recommendation 3)
• Approved zoning amendment from Disposal Industrial to Light Industrial in Dunnville (Recommendation 4)
• Defeated Option 1 for the Nanticoke Minister's Zoning Order framework (3-4 vote)
• Approved Option 3 for the Nanticoke Minister's Zoning Order framework (4-3 vote, Recommendation 7)
• Approved heritage property alterations for Cottonwood Mansion at 740 Haldimand Road 53, Selkirk (Recommendation 8)
• Approved next steps and public feedback process for the Community & Recreation Facilities Strategy (Recommendation 9)

Business Development and Planning Advisory Committee

The provided document contains only procedural software boilerplate for the committee meeting. No topics, decisions, or discussions are recorded in the text.

The Business Development and Planning Advisory Committee approved a motion giving staff authority to implement $43,000 in 2024 budget items, including $25,000 for the Lower Grand River Visitor Experience Strategy and $5,000 for a local job fair. The committee also agreed to provide financial support and employer connections for a job fair with SOAR Community Services and the Grand Erie Business Centre. Enbridge and Imperial Oil presented on a Carbon Capture, Utilization and Storage project and its Special Project Application; no decision was made on that item. The May 13, 2024 minutes were approved.

• Approved minutes of the May 13, 2024 BDAPAC meeting (moved by G. Naylor, seconded by A. Peet)
• Approved motion giving staff authority to implement $43,000 in 2024 BDAPAC budget items (moved by G. Naylor, seconded by T. Caputo; carried)
• Agreed to provide financial support and employer connections for a local job fair with SOAR Community Services and the Grand Erie Business Centre

Youth Advisory Committee

The Youth Advisory Committee will discuss working group proposals for communication webpages and sustainability best practices. The meeting also covers updates from Council and information regarding local community events.

• Communication webpage working group
• Sustainability working group proposal for Hagersville Active Living Center
• Lower Grand River Visitor Experience Survey
• Trucks to Touch Event 2024 at Jarvis Lions Park
• Volunteer Recognition Night 2024 applications

The Haldimand County Youth Advisory Committee approved the minutes from its April 4, 2024 meeting. Members established a communication working group to update the committee's webpage and propose including youth voices in the county newsletter. The committee also assigned research on sustainable facilities for the Hagersville Active Living Center and deferred a decision on attending the Trucks to Touch event until the next meeting.

• Approved April 4, 2024 meeting minutes
• Formed communication working group (H. Mattice, N. Michaud, M. Baxter, T. Phibbs)
• Assigned M. Baxter to research sustainable facilities for Hagersville Active Living Center
• Deferred decision on Trucks to Touch event participation to next meeting
• Next meeting date to be determined

Seniors Advisory Committee

The Haldimand County Seniors Advisory Committee will discuss a request regarding the Association of Municipalities Ontario conference. The meeting also includes an update from the Diversity, Equity and Inclusion Advisory Committee and discussions on committee communication priorities.

• AMO Conference Request application due June 7, 2024
• Diversity, Equity and Inclusion Advisory Committee Update
• Committee priority regarding webpage working group
• 2024 Volunteer Recognition Night applications
• Lower Grand River Experience Survey

The committee approved the April 4, 2024 meeting minutes and established a website and communication working group. Members identified discussion topics for the Minister of Seniors and Accessibility and Minister of Long Term Care ahead of the AMO conference.

• Approved April 4, 2024 meeting minutes
• Created Website/Communication working group (V. Phillips and M. Knight volunteered)
• Accepted resignation of member W. Waage

Committee of the Whole

The Committee of the Whole is receiving a presentation from Watson & Associates Economists Ltd. on a ward boundary review. The only substantive item is an introductory council workshop on this topic. No decisions are being made at this meeting.

• Presentation by Watson & Associates Economists Ltd. on ward boundary review

The Haldimand County Committee of the Whole held an introductory workshop on the Ward Boundary Review with consultants Watson & Associates Economists Ltd. Council members discussed population data, the Ontario Land Tribunal appeal process, and ward structures before adjourning the meeting.

• Received presentation on Ward Boundary Review (Carried)

Council Meeting

Council will consider approving five delegation requests for the 2024 AMO conference, including funding for the Tri-Party Water Project, a traffic light at Haldibrook Road and Highway 6, the Highway 6 Bypass in Hagersville, the Argyle Street Bridge replacement, and Edgewater Gardens long-term care expansion. The meeting also includes several zoning by-law amendments and the establishment of two new municipal highways in Jarvis.

• Delegation to Ministry of Infrastructure re: Norfolk, Haldimand and Six Nations Tri-Party Water Project Funding
• Delegation to Ministry of Transportation re: Stop Light at Haldibrook Road and Highway 6 in Caledonia
• Delegation to Ministry of Transportation re: Highway 6 Bypass through Hagersville
• Delegation to Ministry of Transportation re: Argyle Street Bridge Replacement
• By-law to establish Craddock Boulevard and Lafayette Street East as municipal highways in Jarvis

Council approved several delegation requests to provincial ministries regarding water funding, road infrastructure, and long-term care. Five zoning and highway by-laws were enacted. Council also confirmed confidential direction regarding land acquisition for a new Caledonia wastewater treatment plant.

• Approved delegations to provincial ministries regarding water funding, highway bypasses, and bridge replacement (CARRIED)
• Approved a placeholder for an additional delegation to the Ministry of Seniors and Accessibility (CARRIED)
• Enacted By-laws 1377-HC/24, 1378-HC/24, and 1379-HC/24 to amend Zoning By-law HC 1-2020 (CARRIED)
• Enacted By-laws 2522/24 and 2523/24 to establish lands as part of municipal highways in Jarvis (CARRIED)
• Confirmed confidential direction to legal counsel and staff regarding land acquisition for a New Caledonia Wastewater Treatment Plant (CARRIED)
• Adopted minutes from May 6 and May 21 Council meetings (CARRIED)

Special Council

This special council meeting will consider three by-laws to exempt specific blocks within the Gateway Subdivision in Caledonia from part lot control. The council will also receive a memorandum on the matter and enact a confirming by-law. The agenda is focused on this single administrative item.

• Memorandum PDD-M02-2024 on part lot control by-laws for Gateway Subdivision – Caledonia
• By-law to exempt Blocks 33-43 on Registered Plan 18M-68 from part lot control
• By-law to exempt Blocks 44-52 on Registered Plan 18M-68 from part lot control
• By-law to exempt Blocks 53-55 on Registered Plan 18M-68 from part lot control

Council received an information memorandum regarding part lot control by-laws for the Gateway Subdivision in Caledonia. They also enacted three by-laws exempting specific lands within Registered Plan 18M-68 from part lot control, along with the confirming by-law.

• Received Memorandum PDD-M02-2024 regarding Gateway Subdivision part lot control
• Enacted By-laws 1374-HC/24, 1375-HC/24, and 1376-HC/24 to exempt blocks within Registered Plan 18M-68 from part lot control
• Enacted Confirming By-law 2521/24

Diversity, Equity and Inclusion Advisory Committee

The Diversity, Equity and Inclusion Advisory Committee meeting scheduled for May 21, 2024 was cancelled. No items were discussed or decided.

Council in Committee

Haldimand County Council in Committee will hold public meetings on four planning applications, including rezoning properties in Caledonia and Selkirk, and a temporary use by-law for the Royal Canadian Legion in Dunnville. Council will also consider a motion to support Six Nations of the Grand River in a dispute with the province over consultation directives, and receive updates on the Hagersville Library and Active Living Centre project, the county's credit rating, and a community drug and alcohol strategy.

• Rezoning 322 Caithness Street East, Caledonia from R1-A to R2 with a holding provision
• Rezoning 2050 Second Avenue, Selkirk to a site-specific Lakeshore Residential zone for a vacation home
• Rezoning 45 Sutherland Street, Caledonia from R3 to R4 and modifying a site-specific R3 zone
• Temporary use by-law for Royal Canadian Legion-Dunnville to allow patio and entertainment for special events until May 2027
• Motion to support Six Nations of the Grand River and demand province cease issuing contradictory consultation directives

Haldimand County Council in Committee approved zoning amendments for properties in Caledonia and Selkirk, allowing for new residential developments. They also approved a temporary use by-law for the Dunnville Legion and a $50,000 tile drainage loan. A rezoning request for 322 Caithness Street East was deferred to allow opponents to discuss concerns with staff.

• Approved rezoning for 2050 Second Avenue, Selkirk (Site Specific Lakeshore Residential)
• Approved rezoning for 45 Sutherland Street, Caledonia (R3 to R4)
• Deferred consideration of rezoning for 322 Caithness Street East, Caledonia
• Approved temporary use by-law for Royal Canadian Legion-Dunnville (3 years)
• Approved $10,150 grant for Caledonia Athletic Softball Association dugout roofs
• Approved $50,000 tile drainage loan for AA Crop Company Limited
• Approved Recreation and Museums Programming Policy for Inclusion and Refunds
• Approved 2.0% cost of living adjustment for volunteer firefighter salaries

Agricultural Advisory Committee

This meeting agenda consists entirely of technical placeholders and embedded content frames with no actual agenda items, decisions, or discussion topics listed. There are no rezonings, contracts, dollar amounts, or policy matters to report.

The Agricultural Advisory Committee voted 5-1 (with 2 abstentions) to oppose lifting restrictions on Sunday gun hunting, citing concerns about trespassing and lack of enforcement. The committee also approved a $3,000 rural water quality project for natural area restoration and accepted updated steering committee terms of reference. Staff reported that the county currently has limited control over maximum animal units per farm due to provincial planning standards.

• Approved $3,000 Natural Area Restoration project (File #134)
• Opposed Sunday gun hunting (5-1 vote, 2 abstentions)
• Accepted updated Steering Committee Terms of Reference
• Approved minutes from March 20, 2024 meeting
• Recommended annual inclusion of Farm Road Safety communications plan

Accessibility Advisory Committee

The Haldimand County Accessibility Advisory Committee is meeting to discuss Access-Ability Week plans, an Inclusive Spaces Fund update, and accessible documentation training. They will also appoint a new Chair and Vice Chair. The next meeting is scheduled for September 10, 2024.

• Access-Ability Week Meet and Greet plans
• Inclusive Spaces Fund verbal update
• Summary of Document Accessibility Training and Remediation
• Appointment of new Chair and Vice Chair
• Next meeting date set for September 10, 2024 at 3pm

The Accessibility Advisory Committee appointed its Chair and Vice Chair through 2025. The committee also approved previous meeting minutes and discussed plans for National AccessAbility Week.

• Approved minutes from March 6, 2024 meeting
• Appointed John Pack as Chair until the first 2025 meeting
• Appointed Audrey Doxtador as Vice Chair until the first 2025 meeting

Council Meeting

This is a regular Haldimand County Council meeting with a full agenda of procedural items. Council will vote on 10 by-laws covering zoning amendments, animal control, stop signs, development charges, tree regulation, road closures, and land sales. The meeting also includes approval of previous minutes and reports from advisory committees, plus a closed session to discuss a union settlement and a potential parkland purchase.

• Zoning by-law amendment for Dabirian Homes Inc. in Trust and Maxim Industrial Corporation
• Zoning by-law amendment for Sheppland Farms Ltd
• By-law to amend animal control regulations (dogs, cats, other animals)
• By-law to authorize closure of parts of Hill Street, Victoria Street, and Snow Street in Cayuga
• Closed session to discuss ratification of CUPE Memorandum of Settlement and potential parkland purchase

Council ratified a Memorandum of Settlement with CUPE Local 4700 and approved increasing By-Law Enforcement staffing to 7.0 FTE. The body also enacted 10 by-laws covering zoning, animal care, road closures, and tree regulation. Additionally, Council confirmed confidential direction regarding a potential parkland purchase.

• Ratified CUPE Memorandum of Settlement (CARRIED)
• Increased By-Law Enforcement staffing from 5.77 to 7.0 FTE (CARRIED)
• Enacted Zoning By-laws 1372-HC/24 and 1373-HC/24 (CARRIED)
• Enacted By-law 2512/24 regarding care of dogs, cats and other animals (CARRIED)
• Enacted By-law 2516/24 regarding trees on County property (CARRIED)
• Enacted By-laws 2517/24, 2518/24, and 2519/24 for road closures and land sales in Cayuga and Dunnville (CARRIED)
• Confirmed confidential direction to staff for parkland purchase negotiations (CARRIED)
• Enacted By-law 2515/24 to appoint a Treasurer (CARRIED)

Council in Committee

Haldimand County Council in Committee will consider a zoning by-law amendment to permit an apartment and townhouse development in Hagersville. The committee will also vote on a pilot license agreement for Grand River Rafting to operate in a municipal park, and a $8,750 grant to the Dunnville Soccer Park Corporation for a replacement mower. Other items include a new all-way stop in Cayuga, a home flood protection assessment program, and 2024 development charge rate adjustments.

• Rezoning for apartment and townhouse development in Hagersville (PDD-03-2024)
• Pilot license agreement for Grand River Rafting to operate in a municipal park (EDT-04-2024)
• $8,750 capital grant to Dunnville Soccer Park Corporation for a replacement mower (CDP-05-2024)
• All-way stop to be installed at Joseph Street West and Cayuga Street South in Cayuga (ENG-04-2024)
• 2024 Development Charges rate adjustment to be brought forward for approval (FIN-06-2024)

Council approved a rezoning application for an apartment and townhouse development in Hagersville and authorized a Home Flood Protection Assessment Program. Other key actions included approving a pilot license for Grand River Rafting and funding for a replacement mower for the Dunnville Soccer Park Corporation.

• Approved rezoning for apartment and townhouse development in Hagersville (CARRIED)
• Approved rezoning to prohibit residential development at 1675 Concession 3, Walpole (CARRIED)
• Approved all-way stop installation at Joseph St W, Cayuga St S, and Ottawa St S (CARRIED)
• Approved $8,750 for Dunnville Soccer Park Corporation replacement mower (CARRIED)
• Authorized Home Flood Protection Assessment Program and revised budget (CARRIED)
• Approved 2024 pilot operations for Grand River Rafting Company LTD (CARRIED)
• Supported resolution to increase annual Tile Loan limit to $100,000 (CARRIED)
• Appointed Brandon Hoto to Accessibility Advisory Committee (CARRIED)

Trails Advisory Committee

This agenda contains only procedural boilerplate and embedded content placeholders. No decisions, discussions, or actionable items are listed for the meeting.

The Haldimand County Trails Advisory Committee met on April 24, 2024 and accepted its February 28, 2024 minutes. Most of the meeting was a presentation by County Engineering Services and G. Douglas Vallee Limited on a proposed Hwy. #54 bridge/Grand Vista Trail connection, with committee members giving feedback; no approval or decision was recorded on that project. Staff updates reported delays and timelines for the Trails Master Plan Strategy, Hagersville Library & Active Living Centre, and the Community & Recreation Facilities Strategy. No substantive motions or votes were recorded beyond accepting the minutes.

• Accepted the February 28, 2024 minutes (all in favour)
• Accepted the agenda as presented
• No decision recorded on the proposed Hwy. #54 bridge/Grand Vista Trail connection; committee feedback only

Council Meeting

Council will consider accepting provincial modifications to the County Official Plan and directing staff to submit the updated plan to the Minister for review. It will also vote on repealing and replacing a by-law for online credit card payment processing fees. Several by-laws are scheduled for enactment, including one to amend user fees and another to authorize service fees for online payments.

• CDS-04-2024: Draft Provincial Modifications to County Official Plan – staff directed to request submission of OPA 69 with modifications to the Minister
• FIN-M01-2024: Repeal and replace By-law 1580/15 for Paymentus online credit card payment processing fees
• By-law to amend Schedule 'O' of By-law 2459/23 User Fees and Services Charges By-law
• By-law to authorize service fees for online credit card payment processing and repeal By-law 1580/15
• Closed session item: CSS-M01-2024 Strengthening Public Health - LPHA Voluntary Merger Update (negotiations)

Council voted to accept modifications proposed by provincial staff to the County Official Plan and directed staff to send Official Plan Amendment 69 with those modifications to the Minister of Municipal Affairs & Housing for review and decision. Council also enacted three by-laws, including one appointing Hunter Gallagher as a Municipal By-law Enforcement Officer and one setting fees for online credit card payment processing that repeals By-law 1580/15. Council received a confidential update on a voluntary local public health agency merger and kept the related direction to staff confidential. Two items from other municipalities — a tile drain load limit request and an accessibility 'Call to Action' — were referred to the April 30, 2024 Council in Committee agenda.

• Accepted provincial staff modifications to the County Official Plan and directed staff to submit OPA 69 with modifications to the Minister of Municipal Affairs & Housing (Resolution 51-24, carried)
• Received memorandum FIN-M01-2024 on Paymentus fees and repealing/replacing By-law 1580/15 (Resolution 52-24, carried)
• Enacted By-law 2508/24 appointing Hunter Gallagher as Municipal By-law Enforcement Officer
• Enacted By-law 2509/24 amending Schedule 'O' of By-law 2459/23 User Fees and Services Charges By-law
• Enacted By-law 2510/24 authorizing service fees for online credit card payment processing and repealing By-law 1580/15
• Received confidential memorandum CSS-M01-2024 on the local public health agency voluntary merger update; direction to staff remains confidential (Resolution 55-24, carried)
• Adopted minutes of the March 25, 2024 Council meeting and the April 9, 2024 Council in Committee minutes (Resolutions 48-24, 49-24, 50-24, carried)
• Referred two items — Adelaide Metcalfe tile drain load limit resolution and Prince Edward accessibility 'Call to Action' resolution — to the April 30, 2024 Council in Committee agenda

Council in Committee

Haldimand County Council in Committee will discuss a new County Tree By-law with proposed user fees, a response to the province on housing targets, and a request to extend the Ontario Heritage Act deadline for designating listed properties. The agenda also includes a closed session for a potential parkland purchase and other confidential matters.

• FPC-03-2024: New County Tree By-law to be approved at a future Council meeting, with amendments to the User Fee By-law for proposed fees.
• CDS-01-2024: Staff to prepare a letter to the Minister of Municipal Affairs and Housing regarding County housing targets and performance.
• CDP-03-2024: Request to support a five-year extension (to 2030) of the deadline under Subsection 27(16) of the Ontario Heritage Act for designating 140 listed properties.
• FIN-05-2024: Investment Status Report showing a $905,143 deficit to be funded from the Investment Income Stabilization Reserve.
• Draft Motion: Waiving the Temporary Use By-law fee for the Dunnville Legion for the Dunnville Mudcat Festival (June 7-9, 2024).

Haldimand County Council in Committee received several staff reports and approved a resolution asking the Province to extend the Ontario Heritage Act's January 1, 2025 deadline for designating listed heritage properties by five years, to January 1, 2030. Council also approved a future County Tree By-law and related user fees, waived the Temporary Use By-law fee for the Dunnville Legion's Mudcat Festival, and authorized the Mayor and Clerk to sign documents tied to a confidential parkland purchase. Most other items were received as information; no planning public meeting or motions of consent were held.

• Approved request that the Province extend Ontario Heritage Act s.27(16) deadline from Jan 1, 2025 to Jan 1, 2030 (carried)
• Directed staff to bring County Tree By-law and related user fees to a future Council meeting (carried)
• Waived Temporary Use By-law fee for Dunnville Legion for the Dunnville Mudcat Festival (carried)
• Authorized Mayor and Clerk to sign documentation for confidential parkland purchase CDS-02-2024 (carried)
• Received Grandview Lodge 2023 Annual Report (carried)
• Received housing targets/MMAH response report; staff to draft Mayor's letter to Minister of Municipal Affairs and Housing (carried)
• Received Investment Status Report; $905,143 of 2023 investment income deficit funded from reserve (carried)
• Received Closed Session Meeting Investigation; Closed Meeting Protocols to be created (carried)

Seniors Advisory Committee

The agenda for this meeting contains only boilerplate administrative items with no substantive decisions or discussions listed. No specific reports, proposals, or public hearings are included.

Police Services Board

The Haldimand County Police Services Board is meeting to review routine reports, hear delegations, and discuss updates on ongoing programs. The board will consider a funding request from Crime Stoppers and a presentation on traffic complaints in Caledonia. It will also receive monthly reports from the detachment commander, ticket issuance statistics, and financial updates. The meeting includes a closed session for a personnel matter.

• Delegation from Crime Stoppers of Haldimand and Norfolk requesting funding
• Delegation from Scott Barrett regarding traffic complaints in Caledonia
• Monthly reports from Detachment Commander for January and February 2024
• Provincial Offences Act ticket issuance statistics
• Closed session for personnel matter under Section 35(4)(b) of Police Services Act

The Board received monthly OPP reports for January and February 2024 and reviewed ticket issuance statistics. Members discussed the transition to the Community Safety and Police Act and received updates on traffic enforcement in Caledonia and on Haldibrook Road.

• Adopted January 25, 2024 regular and closed meeting minutes
• Received funding request from Crime Stoppers of Haldimand and Norfolk
• Received traffic complaint correspondence from Scott Barrett
• Received OPP monthly reports for January and February 2024
• Received Provincial Offences Act ticket issuance reports for January and February 2024
• Received Board Financials and Current Reserve Figures dated March 19, 2024
• Received confidential personnel matter correspondence dated January 31, 2024

Council Meeting

This is a regular council meeting with procedural items including adoption of previous minutes, a bylaw to amend taxi fare regulations, and a confirming bylaw. No substantive policy decisions or public hearings are listed on the agenda.

• Adoption of March 4, 2024 council minutes
• Adoption of March 19, 2024 committee minutes
• Bylaw to further amend By-law 2139/20, regulating fares for licensed vehicles
• Confirming bylaw to formalize proceedings

Haldimand County Council met on March 25, 2024 and adopted minutes from its March 4 and March 19 meetings, including confidential closed-session minutes. Council enacted By-law 2506/24 amending By-law 2139/20 on fares for licensed vehicles, and enacted By-law 2507/24 confirming the meeting's proceedings. Mayor Bentley gave notice of a motion to waive the Temporary Use By-law fee for the Dunnville Legion for the Dunnville Mudcat Festival, to be considered April 9, 2024. The meeting adjourned at 6:12 p.m.

• Adopted March 4, 2024 Council meeting minutes (carried)
• Adopted March 4, 2024 closed session minutes, to remain confidential (carried)
• Adopted March 19, 2024 Council in Committee minutes (carried)
• Adopted March 19, 2024 closed session Council in Committee minutes, to remain confidential (carried)
• Enacted By-law 2506/24 amending By-law 2139/20 regulating fares for licensed vehicles (carried)
• Enacted By-law 2507/24 confirming the March 25, 2024 proceedings (carried)
• Adjourned the meeting at 6:12 p.m. (carried)

Haldimand Museums Advisory Board

The agenda for the March 21, 2024 meeting of the Haldimand Museums Advisory Board contains only boilerplate and technical elements, with no substantive items for discussion or decision. No specific reports, motions, or public hearings are listed.

The Board approved the agenda, previous minutes, and Curator reports. Staff reported successful Community Museums Operating Grant renewals and discussed a proposal to digitize historical newspapers. Strategic planning and a t-shirt project were deferred to later in 2024.

• Agenda approved
• Minutes from Nov 23, 2023 approved
• Curator’s Reports approved
• Strategic Planning deferred to later in 2024
• T-Shirt Project deferred to June 2024
• Grand River Sachem digitization proposal noted as supported

Council in Committee

Haldimand County Council in Committee will discuss a capital grant of up to $58,800 for lighting repairs at the Dunnville Soccer Park, contingent on a new management agreement. The meeting also includes reports on tax adjustments, insurance activity, and resolutions on catch-and-release laws, a suicide crisis hotline, and blue box regulations.

• Capital grant of $58,800 (35% of $168,000 project) for Dunnville Soccer Park field lights, conditional on a new management agreement
• Tax adjustments approved totaling $2,671.70 under Sections 357, 358, 359 of the Municipal Act
• Council to consider supporting resolutions on catch-and-release laws, the 9-8-8 suicide crisis hotline, and blue box regulation amendments
• Appointments to the Caledonia Business Improvement Area Board of Management for the term ending November 14, 2026
• Closed session items include personal matters, labour negotiations, and litigation claims

Council approved up to $58,800 in capital funding for repairs to the Dunnville Soccer Park field lights. The body also ratified a Memorandum of Settlement with UFCW Local 175 and approved $2,671.70 in tax adjustments.

• Approved up to $58,800 for Dunnville Soccer Park field lights (conditional on new management agreement)
• Ratified Memorandum of Settlement with UFCW Local 175
• Approved $2,671.70 in assessment and tax adjustments
• Appointed Celina Dixon and Anita Samadian to Caledonia BIA Board of Management
• Supported resolution from City of Clarence-Rockwell regarding 9-8-8 National Suicide and Crisis Hotline
• Supported resolution from Township of Perry regarding Blue Box Regulation amendments
• Referred resolution from City of Cambridge regarding Catch and Release Laws to a future meeting

Diversity, Equity and Inclusion Advisory Committee

The agenda contains only procedural boilerplate with no substantive items, decisions, or discussions listed. No rezonings, contracts, ordinances, fee changes, or public hearings are included.

Haldimand County's Diversity, Equity and Inclusion Advisory Committee met on March 19, 2024, and carried its previous minutes as-is. Ballots for the 2024 Chair and Co-Chair were distributed, but the results were not finalized because not all votes had been received; the decision was deferred to the next meeting. The committee also discussed a staff DEI toolkit, accessibility training, a proposed photo contest, and outreach to other committees, with several items postponed or sent back for further work.

• Carried previous minutes as-is (no vote tally recorded)
• Chair/Co-Chair election not finalized; deferred to next meeting pending receipt of all votes
• DEI staff toolkit: to be brought back to committee once documents are completed
• Coffee with a Cop: Police Service Board recommended revisiting in the fall after new legislation; Harsit to inquire again then
• Accessibility training: committee members to provide feedback; Erin to return once training is developed
• Photo contest: to be reviewed at next meeting and formalized as a recommendation to staff
• Social media platforms: staff to bring committee feedback to communications about investigating additional platforms such as Instagram
• Outreach to committees/awareness of DEIAC: postponed until next meeting

Committee of the Whole

The agenda contains only procedural boilerplate and no specific items for discussion or decision.

Accessibility Advisory Committee

The Haldimand County Accessibility Advisory Committee is meeting to approve previous minutes, receive updates on picnic table and web accessibility projects, and hear a presentation on the Inclusive Spaces Fund. No votes or decisions are listed on the agenda.

• Picnic Table Update
• Web Accessibility Update
• Inclusive Spaces Fund Presentation and Discussion
• Selkirk Community Centre Signs
• Update on Haldimand County Signs

The Accessibility Advisory Committee approved the relocation of a parking sign at the Selkirk Community Centre. Members received updates on the installation of 10 accessible picnic tables and the status of a new website scheduled for late 2024.

• Approved minutes from December 6, 2023 meeting
• Approved relocating pole mounted accessible parking spot sign at Selkirk Community Centre to the side of the building
• Approved adjournment of meeting

Council Meeting

Council approved seven by-laws covering parking control, waste collection, land sales, and the appointment of an Integrity Commissioner. The body also confirmed confidential direction to the County Solicitor regarding water line servicing for White Oaks and Hagersville Business Park.

• Enacted By-laws 2498/24 and 2499/24 amending Parking Control By-law for Jarvis and Caledonia
• Enacted By-law 2500/24 amending Winter Parking Control By-law for Caledonia
• Enacted By-law 2501/24 for waste and other materials collection
• Enacted By-law 2502/24 to authorize sale of road allowance lands in Dunnville
• Enacted By-law 2503/24 to authorize sale of lands on Hill Street, Cayuga
• Enacted By-law 2504/24 to appoint an Integrity Commissioner
• Confirmed confidential direction to County Solicitor regarding Report FDS-02-2024 (Private Water Line Servicing White Oaks and Hagersville Business Park)
• Adopted minutes from February 12, February 27, and February 29 meetings

Special Council

Council approved the 2024 Tax Supported Operating Budget with a net levy of $86,097,640. The budget includes funding for community paramedic enhancements and several new staff positions. Council also enacted by-laws to update user fees and reserve funds.

• Approved 2024 Tax Supported Operating Budget at a net levy of $86,097,640
• Approved $136,800 for one community paramedic vehicle and equipment (100% MOHLTC funded)
• Approved 2.0 FTE Permanent Community Paramedics at a cost of $254,570 (100% MOHLTC funded)
• Approved $150,000 budget shift from Emergency Measures to Policing for court security
• Approved $221,800 in capital amendments for new staff equipment and furniture
• Approved BIA levy requirements for Hagersville ($14,400), Dunnville ($31,740), and Caledonia ($52,950)
• Adopted revised salary grid framework for non-union employees effective March 9, 2024
• Enacted By-laws 2495/24 and 2496/24 regarding reserve funds and user fees

Trails Advisory Committee

The agenda for the February 28, 2024 meeting of the Haldimand County Trails Advisory Committee contains no substantive items. The document consists entirely of embedded video and software interface elements with no listed decisions, discussions, or reports.

The Trails Advisory Committee accepted the January 10, 2024 minutes and heard a presentation from the Grand Valley Trails Association. Members discussed potential topics for the Trails Master Plan Strategy tender, including connectivity, parking, and signage. No new business was raised, and staff provided updates on the Hagersville Library project and Community & Recreation Facilities Strategy.

• Accepted January 10, 2024 minutes (motion by D. MacKay, seconded by D. Lawrence)
• Reviewed agenda as presented
• Discussed potential items for Trails Master Plan Strategy tender
• Discussed possibility of incorporating GVTA as a partner in Trails Master Plan
• L. Rollinson declared potential conflict of interest regarding Engineering Services legal matter

Council in Committee

The Council is reviewing several municipal matters including business retention plans, parking by-law amendments, and water quality reports. Discussions also include a request for a provincial social and economic prosperity review and support for a resolution to cancel the carbon tax.

• Business Retention and Expansion Project Update
• Parking By-law Amendment for Jarvis Meadows, Phase 3B and 3C, Jarvis
• Parking By-law Amendment for Whithorn Crescent, Caledonia
• Solid Waste By-law Revision and Curbside Collection enactment
• Budget Amendment for Caledonia Fire and EMS Station Site Remediation

Council approved the appointment of Boghosian & Allen LLP as Integrity Commissioner for two years. The meeting also resulted in the approval of a revised Solid Waste By-law and several parking by-law amendments.

• Appointed Boghosian & Allen LLP as Integrity Commissioner for two years
• Approved revised Curbside Collection of Waste and Other Materials By-law
• Approved parking by-law amendments for Jarvis Meadows and Whithorn Crescent
• Authorized pawnbroker licence for JF Pawn at 7B-322 Argyle Street South
• Approved budget amendment for Caledonia Fire and EMS Station site remediation
• Supported City of Sarnia resolution requesting federal government cancel carbon tax
• Approved Business Retention + Expansion 2023 Survey Results and Action Plan
• Approved road conveyance for part of Moray Street (Mallett Estate)

Public Library Board

The agenda for the February 22, 2024, Public Library Board meeting contains only procedural elements and no substantive items for decision or discussion. No rezonings, contracts, fee changes, or public hearings are listed.

Council Meeting

Haldimand County Council is meeting to approve routine procedural items including minutes from previous meetings, several by-laws, and a Council Information Package. Key actions include enacting an interim tax levy and authorizing borrowing to cover 2024 expenditures until revenues are received.

• By-law 2492/24 to provide for an interim tax levy and penalties for non-payment
• By-law 2493/24 to authorize borrowing to meet 2024 current expenditures
• By-law 1370-HC/24 and 1371-HC/24 to exempt lands in Plan 18M-68 from part lot control
• By-law 2491/24 to accept infrastructure for Avalon Phase 4 subdivision in Caledonia (Plan 18M-58)
• Adoption of Council minutes from January 24 and February 1, 2024

Haldimand County Council approved five by-laws, including land exemptions from part lot control and the acceptance of Avalon Phase 4 subdivision infrastructure in Caledonia. The council also authorized interim tax levies and borrowing for 2024 expenditures. Two items regarding natural gas and carbon tax correspondence were deferred to a future committee meeting.

• Approved By-law 1370-HC/24 exempting Blocks 60-64 from part lot control
• Approved By-law 1371-HC/24 exempting Blocks 73-80 from part lot control
• Approved By-law 2491/24 accepting Avalon Phase 4 subdivision infrastructure in Caledonia
• Approved By-law 2492/24 for interim tax levy and payment provisions
• Approved By-law 2493/24 authorizing borrowing for 2024 expenditures
• Deferred Enbridge Gas correspondence to Feb 27 committee meeting
• Deferred Sarnia carbon tax resolution to Feb 27 committee meeting
• Adopted previous council and committee minutes

Council in Committee

Haldimand County Council in Committee will discuss and potentially decide on several financial and operational items, including the 2024 interim tax levy and temporary borrowing, a lease renewal for the Port Maitland Pier, and a road closure in Dunnville. The agenda also includes a presentation on the 2023 BMA Municipal Study results and a draft motion to permit seven-day gun hunting during hunting season.

• FIN-02-2024: Interim Tax Levy and Temporary Borrowing for 2024, with attached interim tax rates
• FPC-02-2024: Port Maitland Pier Lease Renewal
• LSS-01-2024: Road closure and conveyance of road allowance between First and Second Range from the Grand River, Dunnville
• Draft motion to permit seven-day gun hunting during gun hunting season
• CDS-M01-2024: Jarvis Community Hospice Update

Council established the 2024 interim tax levy and payment schedule. The board also approved a five-year lease for the Port Maitland Pier and the sale of a road allowance in Dunnville.

• Adopted 2024 combined interim tax rates with payments due March 28 and May 31 (Carried)
• Set 2024 tax penalty and interest rate at 1.25% per month (Carried)
• Approved 5-year Port Maitland Pier lease at $500 annual rent plus HST (Carried)
• Approved sale of road allowance in Dunnville to abutting owners for $11,250 plus HST (Carried)
• Approved 2024 Occupational Health and Safety Program and Policy (Carried)
• Appointed Councillor Lawrence as alternate to Health and Social Services Advisory Committee (Carried)
• Directed staff to report on permitting seven day gun hunting during hunting season (Carried)

Special Council

Haldimand County Council is holding a special meeting to review the 2024 tax-supported capital budget and the 2024-2033 capital forecast. Presentations will cover the budget overview, an Office 365 modernization project, and a budget amendment for window replacement at Edinburgh Square Heritage & Cultural Centre. The meeting includes a closed session and a confirming by-law.

• 2024 Tax Supported Capital Budget Overview presentation
• 2024-2033 Tax Supported Capital Forecast
• Office 365 Modernization Capital Project presentation
• CDP-01-2024 Budget Amendment for Edinburgh Square Heritage & Cultural Centre Window Replacement
• Confirming By-law to confirm Council proceedings

Council approved the 2024 Tax Supported Capital Budget and a long-term forecast through 2033. The budget includes a 1% levy increase for capital purposes and various transfers to capital reserves. Council also approved a specific budget amendment for window replacements at the Edinburgh Square Heritage & Cultural Centre.

• Approved $48,765,260 for 2024 tax supported capital expenditures (CARRIED)
• Approved 2025-2033 Capital Forecast in principle for $295,979,220 (CARRIED)
• Approved 1.00% levy increase for capital purposes (CARRIED)
• Approved $185,000 for window replacement at Edinburgh Square Heritage & Cultural Centre (CARRIED)
• Approved $3,000,000 transfer from Investment Income Stabilization Reserve to Capital Replacement Reserve – Roads (CARRIED)
• Approved $371,740 inflation adjustment for various reserves (CARRIED)
• Approved issuance of Development Related Debt for Caledonia Fire and EMS Station projects (CARRIED)
• Approved transfers to Fleet ($53,260), Community Halls ($80,000), and General ($200,000) capital reserves (CARRIED)

Seniors Advisory Committee

The agenda for the Haldimand County Seniors Advisory Committee meeting on February 1, 2024, consists only of procedural boilerplate and embedded content placeholders. No decisions, proposals, or discussions are listed.

Police Services Board

The Haldimand County Police Services Board will elect a Chair and Vice Chair, review monthly reports from the Detachment Commander for November and December 2023, and consider Provincial Offences Act ticket issuance statistics and board financials. The board will also discuss a personnel matter in a closed session under Section 35(4)(b) of the Police Services Act.

• Election of Chair and Vice Chair
• Monthly reports from the Detachment Commander (Nov & Dec 2023)
• Haldimand County Provincial Offences Act ticket issuance statistics
• Board financials and current reserve figures
• Closed session for update on personnel matter

The Haldimand County Police Services Board reappointed Lorne Boyko as Chair and Kelly Shaw as Vice Chair until the first 2025 meeting. The Board received monthly police reports, financial figures, and ticket issuance statistics for November and December 2023. A closed session was held to discuss a personnel matter, and the Board noted that the Safe Streets Program depends on a study included in the 2024 Tax Capital Budget.

• Lorne Boyko appointed Chair (Carried)
• Kelly Shaw appointed Vice Chair (Carried)
• November 23, 2023 meeting minutes approved (Carried)
• November/December 2023 OPP reports received (Carried)
• November/December 2023 ticket issuance reports received (Carried)
• Board financials and reserve figures received as information (Carried)
• Closed session convened for personnel matter (Carried)
• Meeting adjourned at 11:39 a.m. (Carried)

Council Meeting

Haldimand County Council approved the expropriation of approximately 98 acres at 4300 River Road in Caledonia to build a new wastewater treatment plan. The council also enacted zoning amendments and speed limit changes, and adopted minutes from previous meetings that included integrity commissioner investigations involving Mayor Bentley and Councillor Patterson.

• Approved expropriation of 98 acres at 4300 River Road for Caledonia wastewater plant
• Enacted By-law 2488/24 authorizing land acquisition application
• Enacted By-law 1369-HC/24 amending zoning for property of Taelor Armstrong and Drew Anthony
• Enacted By-law 2486/24 amending speed limits on Brookers Road, Rainham
• Enacted By-law 2487/24 appointing Chad Curtis as Clerk
• Adopted minutes from Jan 16 Council in Committee, including integrity commissioner reports
• Adopted Confirming By-law
• Adjourned meeting at 6:34 p.m.

Court of Revision

The Haldimand County Court of Revision is meeting to hear 13 property assessment appeals submitted by the deadline. The court will deliberate and issue decisions on each appeal.

• Appeal by Tom Beischlag
• Appeal by Andrew Lawrence
• Appeal by Lorne Mattice
• Appeals by Andrew Phibbs; Bob, Cheryl and Marlene Phibbs (three roll numbers); Cheryl and Bob Phibbs; Cheryl, Bob and Allan Phibbs; David Phibbs; Raymond Phibbs
• Appeals by Marjorie Slack, Peter Thomson, Doug Wilson, and Sante Zizza

Haldimand County's Court of Revision for the Harrop Municipal Drain heard 15 appeals against the drainage assessment schedule on January 18, 2024. The Court decided the runoff calculation on Page 9 of the Engineer's Report should be changed from 33% to 20%, which staff said would shift more of the assessment onto the Hagersville Waste Water Treatment Plant. The Court received the appeals and directed appellant Andrew Lawrence to appeal to the Drainage Tribunal directly. No individual assessment amounts were changed at this meeting; the engineer was directed to revise the schedule.

• Received appeals from Tom Beischlag, Andrew Lawrence, Lorne Mattice, Andrew Phibbs, Bob/Cheryl/Marlene Phibbs, Cheryl and Bob Phibbs, Cheryl/Bob/Allan Phibbs, David Phibbs, Raymond Phibbs and Marjorie Slack (carried)
• Directed the Engineer to revise the assessment schedule, changing the precipitation-that-becomes-runoff calculation on Page 9 of the Engineer's Report from 33% to 20% (carried)
• Directed appellant Andrew Lawrence (Appeal 2) to appeal to the Drainage Tribunal directly (carried)
• Adjourned the meeting at 3:47 p.m. (carried)

Council in Committee

This Council in Committee meeting includes a public hearing for a zoning by-law amendment to rezone land in Fisherville from Community Institutional to Hamlet Residential. Council will also receive reports on Integrity Commissioner investigations into Mayor Bentley and Councillor Patterson, and consider updates on accessible design standards, a solid waste program costing review, and a speed limit reduction on Brookers Road in Rainham.

• PDD-02-2024: Zoning by-law amendment to rezone from Community Institutional to Hamlet Residential in Fisherville
• CAO-01-2024 and CAO-02-2024: Integrity Commissioner investigations into Mayor Bentley and Councillor Patterson
• ENV-01-2024: Solid Waste Program Costing Review
• ENG-01-2024: Speed limit reduction on Brookers Road, Rainham
• CEC-01-2024: Accessible Design Standards

Haldimand County Council in Committee on January 16, 2024 approved a zoning amendment to rezone lands in Fisherville from Community Institutional to Hamlet Residential, and authorized up to $200,000 from the reforestation reserve over five years for the Niagara Peninsula Conservation Authority Trees for All Program. It also directed staff to prepare a Solid Waste Management Master Plan with 2024 budget funding, amended the speed limit by-law on Brookers Road in Rainham, and adopted Corporate Customer Service Standards and Accessible Design Standards. Council voted to reimburse Mayor Shelley Ann Bentley $16,240.77 in legal costs tied to Integrity Commissioner Report 26575, funded from the Self-Insurance Reserve. All recommendations carried; final consideration was set for the January 24, 2024 Council meeting.

• Approved rezoning in Fisherville from Community Institutional to Hamlet Residential (PLZ-HA-2023-182) — carried
• Directed staff to undertake a Solid Waste Management Master Plan with 2024 budget funding — carried
• Authorized up to $200,000 from reforestation reserve over five years for NPCA Trees for All Program — carried
• Amended Rate of Speed By-law 2356/22 on Brookers Road, Rainham — carried
• Adopted Corporate Customer Service Standards; revision authority delegated to Senior Management Team — carried
• Approved Accessible Design Standards; revision authority delegated to Senior Management Team — carried
• Reimbursed Mayor Shelley Ann Bentley $16,240.77 in legal costs from Integrity Commissioner Report 26575, funded from Self-Insurance Reserve — carried
• Supported Town of Plympton-Wyoming resolution to revoke Strong Mayor Powers — carried

Diversity, Equity and Inclusion Advisory Committee

This agenda for the Haldimand County Diversity, Equity and Inclusion Advisory Committee meeting on January 16, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The committee approved the previous meeting's minutes and selected a photo for the Guiding Principles document and webpage. Members discussed creating resources for staff regarding consultation criteria and planned for upcoming Chair and Vice Chair elections.

• Approved previous meeting minutes
• Selected photo for Guiding Principles document and DEIAC webpage

Trails Advisory Committee

The agenda for this meeting contains only procedural boilerplate and no specific items for decision or discussion. No rezonings, contracts, public hearings, or other concrete matters are identified.

The Trails Advisory Committee accepted its November 22, 2023 minutes and reviewed a proposed 2024 meeting schedule. Staff reported the Trails Master Plan Strategy tender will be drafted in late January or early February, and the committee's Terms of Reference will be revised for possible February review. The committee agreed to invite the Grand Valley Trails Association to its February meeting, with other groups suggested for March and April. No funding, contracts, or policy changes were decided.

• Accepted November 22, 2023 minutes (moved by D. McKay, seconded by L. Rollinson)
• Accepted the agenda as presented
• Agreed to invite the Grand Valley Trails Association (GVTA) to the February meeting
• Suggested the Haldimand-Norfolk Health Unit meet with the committee in March
• Staff to invite the Quad Niagara ATV Club for April
• Reviewed the proposed 2024 meeting schedule; no formal approval recorded