Hanover public meetings in 2023

Council Meeting

Council will consider establishing 2024 rates and charges and reviewing the current 2024 budget status, including potential savings. The agenda includes authorizing a water service agreement with West Grey and Becker Milk Company Limited. Additionally, staff reports regarding revisions to tangible capital asset policies will be presented.

• Establishment of 2024 Rates and Charges (By-law 3290-23)
• Water Service Agreement with West Grey and Becker Milk Company Limited (By-law 3289-23)
• Property transfer to the Town from B. Haack (By-law 3288-23)
• Review of 2024 Budget Status, including possible savings and capital listings
• Revisions to Tangible Capital Asset policies FIN-003 and FIN-007

Committee of the Whole

The Committee of the Whole is reviewing several municipal matters including a $728,299 insurance renewal program. Discussions also include phased planning for the Centre of Excellence Park at Hanover Town Park and the acceptance of a land donation on 24th Ave nue.

• Centre of Excellence Park development planning at 780-7th Ave
• Land donation acquisition at 741 24th Ave nue
• $728,299 total annual cost for insurance renewal program
• Water Services Agreement for 13553 County Road 10 (West Grey)
• Proposed 2024 User Fees and Charges

Council Planning Meeting

The Council Planning Meeting includes a review of the 2024 municipal finance outlook and various budget drafts. Discussion items include year-in-review highlights, strategic plan updates, and long-term reserve fund requirements.

• 2024 Operating Budget draft
• 2024 Capital Budget forecast summary
• 2024-2028 Draft Capital Summary
• 2023-2042 TCA Reserve Fund requirements
• Council's Strategic Plan update and proposed 2024 initiatives

Council Meeting

The Council will discuss revised 2024 water and wastewater rates and consider appointments for the Integrity Commissioner and Committee of Adjustment. The agenda also includes a proposed wastewater agreement with Exceldor Cooperative and a land sale to Larry Lantz.

• Revised 2024 water and wastewater rates
• Appointment of Integrity Commissioner
• Council appointment to Committee of Adjustment
• Wastewater agreement with Exceldor Cooperative
• Sale of lands to Larry Lantz

Committee of the Whole

The Committee of the Whole is reviewing several staff reports, including proposed changes to 2024 water and wastewater rates. The agenda also includes a pilot project for 100 household compost units and new service agreements with the Saugeen Valley Conservation Authority.

• Proposed increase in minimum monthly water rate from $15.00 to $16.50
• Proposed purchase of 100 countertop compost units for a FoodCycler pilot project
• New agreement with Saugeen Valley Conservation Authority for dam inspection and maintenance
• Approval of proposed changes to 2024 user fees and charges
• Execution of an agreement with Exceldor

Council Meeting

The Council will hold a public meeting regarding Official Plan and Zoning Bylaw amendments for Neet Rol Investments at 1074 10th Street. The agenda also includes an update on a new long-term care facility and a request for proposals regarding municipal development charges.

• Official Plan and Zoning Bylaw amendments for 1074 10th Street
• Update on the new Revera long-term care facility
• Request for proposals regarding Municipal Development Charges
• Encroachment agreement for 369 9th Street
• Community Improvement Program update

Committee of the Whole

The Committee of the Whole is reviewing a fundraising plan for the splash pad development. Council will also consider several appointments to local boards and committees, as well as a request regarding Air Cadet Week.

• Approval of the Splash Pad Development Fundraising Plan
• Appointment of Peter Hambly to the Hanover Police Service Facility Review Ad Hoc Committee
• Appointment of Mary Lou Kormann to the Splash Pad Ad Hoc Committee
• Proclamation of October 2nd to 7th, 2023 as Air Cadet Week
• Public meeting for Official Plan and Zoning By-law Amendment at 1074 10th Street

Council Meeting

Council will review staff reports regarding a tender award for Net Zero Fire Hall construction and a site plan agreement for Candue Homes at 696 17th St Cres. The agenda also includes quarterly water treatment plant operations reports and correspondence from Brockton regarding the Saugeen Municipal Airport.

• Tender award for Net Zero Fire Hall Construction (Report PB-23-23)
• Site Plan Agreement for Candue Homes at 696 17th St Cres
• Correspondence from Brockton regarding Saugeen Municipal Airport
• Quarterly Wastewater and Water Treatment Plant operations reports
• By-law 3279-23 to confirm August 14, 2023, meeting proceedings

Committee of the Whole

The Committee of the Whole is reviewing a contract for a storm drain extension at 101 7th Avenue. Members are also discussing the 2024 budget process timelines and terms of reference for a police service station review committee.

• Storm drain extension at 101 7th Avenue awarded to Omega Contractors Inc. for $354,905.14 plus HST
• Approval of proposed 2024 budget process timelines
• Review of Hanover Police Service Station Review Ad Hoc Committee Terms of Reference

Council approved a contract for a storm drain extension and set the 2024 budget process timelines. They also approved the terms of reference for a police station review committee and requested a report on a food waste diversion pilot program.

• Awarded 101 7th Avenue Storm Drain Extension to Omega Contractors Inc. for $354,905.14 plus HST
• Approved proposed 2024 budget process timelines
• Approved amended Terms of Reference for Hanover Police Service Station Review Ad Hoc Committee
• Requested staff report on implementing a Foodcycler Program
• Approved closed session to discuss proposed or pending acquisition of land

Council Meeting

Council adopted the 2023-2027 Strategic Action Plan and directed staff to investigate a new or renovated police station. Other key decisions included approving a splash pad location and awarding a playground retrofit contract.

• Approved Official Plan Amendment No. 5 and rezoning of 100 18th Avenue to Restricted Industrial Site Specific (M1-45)
• Directed staff to establish a committee to investigate renovating or replacing the Hanover Police Station by January 15, 2024
• Approved the 2023-2027 Strategic Action Plan with amendments to bicycle routes and washroom completion dates
• Authorized a light fleet vehicle agreement with Enterprise Fleet Management
• Awarded P & H Centre concession operation to Big Bites for one year
• Awarded playground equipment retrofit to Park N Water Ltd. for $39,965.38 plus HST
• Approved Hanover Town Park (780-7th Ave) for splash pad development contingent on $300,000 fundraising goal
• Supported City of Woodstock motion regarding federal and provincial initiatives for homelessness and opioid crises

Audit Committee Meeting

The Audit Committee met to review the Town's financial statements and the Audit Committee Letter provided by BDO Canada LLP. Representatives from BDO Canada LLP reported that the Town's finances are sound, noting an accumulated surplus of $105,258,458 as of December 31, 2022.

• Adjourned meeting at 3:34pm (Carried)

Council Meeting

Council approved a contract for a new corporate website and accepted a feasibility study for a community splash pad and park. The board also passed several by-law amendments regarding fire services and emergency management.

• Awarded municipal website redesign to UpAnUp Studios Inc. for $50,765.00 plus HST
• Approved 2022 Audited Financial Statements
• Approved firefighter training campaign policies
• Passed amendments to Fire Department By-Law 3223-22 and Emergency Management By-law 3062-19
• Accepted splash pad and Centre of Excellence Park feasibility study
• Approved extending ice for the 2023-2024 season only
• Appointed Jordan Whitmore as Deputy Chief Building Official and Property Standards Officer
• Rescinded By-law 3268-23 Water Services Agreement for 41 Bruce Road 22

Council Meeting

Council approved several infrastructure and service contracts, including road resurfacing and a new ice resurfacer. Two zoning by-law amendments were passed, and the 2023 group benefits renewal was accepted. Anne Hahn was named the 2023 Hanover Senior of the Year.

• Approved $60,138 plus HST road resurfacing contract with Duncor Enterprises Inc.
• Approved $88,990 plus HST for a 2024 Olympia Millennium H ice resurfacer from Resurfice Corp.
• Accepted 2023 Group Benefits Proposal from People Corporation with Canada Life for approximately $369,482.08
• Passed By-Law 3270-23 to rezone 642 10th Avenue from Residential Type 1 (R1) to Residential Type 3 (R3)
• Passed By-Law 3269-23 to amend Comprehensive Zoning By-Law 2912-15 (Housekeeping)
• Appointed Andrew Wilken as Municipal Law Enforcement Officer via By-law 3267-23
• Adopted minutes from May 15, June 5, and May 30 meetings
• Approved recommendations from seven various boards and committees

Committee of the Whole

Council approved the construction of a Net Zero Fire Hall and a remuneration agreement for firefighters spanning 2024 to 2027. Other actions included appointing a municipal law enforcement officer and authorizing a water services agreement with the Municipality of Brockton.

• Approved By-law 3267-23 to appoint Andrew Wilken as Municipal Law Enforcement Officer
• Approved Option #1 for a Net Zero Fire Hall design
• Authorized Mayor and Clerk to sign Tiered Emergency Response Agreements with the County of Grey
• Approved firefighter remuneration agreement for January 1, 2024 to December 31, 2027
• Approved By-law 3268-23 for a Water Service Agreement with Municipality of Brockton and Hosskan Holdings Inc.
• Supported Municipality of South Huron's recommendation for School Bus Stop Arm Cameras

Special Council Meeting

Council members and staff participated in a strategic planning exercise led by Linton Consulting Services. The session focused on sharing ideas and discussing prospective community objectives.

• Adjourned meeting at 1:57pm (Carried)