Hanover public meetings in 2024

Council Meeting

Hanover Council will consider approving lease agreements for the P&H Centre and a request for proposals for a splash pad and community outdoor environment (COE). The meeting also includes confirming previous council proceedings and a transfer payment agreement for the Housing-Enabling Water System Fund.

• P&H Centre Lease Agreements Approval
• Splash Pad and Phase 1 COE Request for Proposal
• By-law 3322-24: Housing-Enabling Water System Fund Transfer Payment Agreement
• By-law 3321-24: Confirm Proceedings of November 18 and December 9 Council Meetings
• Report PB-29-24: Site Plan Control Agreement at 453 9th St

Council approved a pre-budget authorization for the Splash Pad and Phase 1 COE project, allowing the Mayor and CAO to sign an agreement with Yard Weasels Inc. for design, supply, and installation at a total cost of $723,150 (exclusive of contingency and taxes). They also approved lease agreements for the P&H Centre with Nubreed Sporting (3-year) and Hanover Family Health Team (1-year). All other items were routine approvals of minutes and by-laws.

• Approved pre-budget approval for Splash Pad and COE projects (carried)
• Authorized agreement with Yard Weasels Inc. for splash pad, washroom upgrades, and park enhancements at $723,150 (carried)
• Approved 3-year lease with Nubreed Sporting for P&H Centre Auxiliary Room (carried)
• Approved 1-year lease with Hanover Family Health Team for P&H Centre Classroom (carried)
• Adopted minutes of Nov 18, Dec 2, and Dec 9 meetings (carried)
• Approved committee minutes and recommendations (carried)
• Passed By-laws 3321-24 and 3322-24 (carried)

Special Council Meeting

Council will discuss the current status of the 2025 budget. The meeting includes a review of approved council reductions from December 9, 2024.

• Staff Report DCS-15-24: Current 2025 Budget Status
• Review of Dec 9, 2024 Approved Council Reductions
• Support letters regarding Adult Learning Centre from LiUNA, Iron Workers Union, POW, and Launch Pad (OYAP)

Council approved the 2025 operating budget of $9,801,000 with a 7.67% levy increase. An amendment re-allocated $95,000 from the Economic Development budget's 'Transfer to YATC' to cover Launch Pad's outstanding loan and deficits. The meeting was adjourned and reconvened to complete the vote.

• Approved $9,801,000 2025 budget with 7.67% levy increase (carried)
• Re-allocated $95,000 from Economic Development budget to cover Launch Pad's 2022 loan, 2023 deficit, and 2024 deficit (carried)
• Adjourned meeting at 3:55pm to reconvene after regular council meeting (carried)
• Adjourned meeting at 6:10pm (carried)

Special Council Meeting - Budget

The Special Council will review the Town’s 2025 budget, including current status, approved cost‑saving measures, and additional adjustments. Staff will present budget documents and discuss PRC budget reduction options. A closed session will address personal matters related to the Launch Pad.

• Review of Current 2025 Budget Status (multiple budget PDFs attached)
• Presentation of Nov 25, 2024 Council‑approved cost savings
• Discussion of Dec 9, 2024 additional 2025 budget adjustments
• Review of 2025 PRC Budget Reduction Options – follow‑up summary
• Closed session on personal matters about Launch Pad

Committee of the Whole

The Committee of the Whole will consider a staff report recommending adoption of proposed revisions to policy FIN-003 on tangible capital asset amortization. It will receive a motion from the Town of Aurora requesting redistribution of the Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding. The council will hear a presentation on the Saugeen Municipal Airport and review minutes from the Police Service Board, Public Library Board, and Source Water Protection Committee. A recommendation is also made for a closed session to address personal matters concerning municipal employees.

• Revisions to Policy FIN-003 Tangible Capital Asset Amortization (staff report and recommendation to approve)
• Town of Aurora Motion requesting redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• Saugeen Municipal Airport presentation by Luigi Presta and Steve Furness
• Police Service Board Minutes – November 18, 2024
• Public Library Board Minutes – September 18, 2024 and October 16, 2024

Council supported a resolution from the Town of Aurora requesting the provincial government redistribute Land Transfer Tax and GST revenue to municipalities for infrastructure funding, and will forward the motion to federal and provincial officials. Council also approved revisions to Policy FIN-003 on tangible capital asset amortization. A delegation from Grey County and Think Compass presented on economic development potential at the Saugeen Municipal Airport, with next steps to follow in early 2025. Council held a closed session on a personnel matter and provided staff direction.

• Approved revisions to Policy FIN-003 Tangible Capital Asset Amortization (Carried)
• Supported Town of Aurora resolution on Land Transfer Tax and GST redistribution (Carried)
• Forwarded motion to Prime Minister, Premier, ministers, MPs, MPPs, and AMO (Carried)
• Met in closed session on organizational review personnel matter (Carried)
• Adjourned meeting at 6:17pm (Carried)

Finance Committee

The Hanover Finance Committee is meeting to discuss the draft 2025 budget, including proposed staffing changes and budget assumptions. The agenda includes a first draft of the 2025 budget, summary charts of levy increases, and a list of possible savings. This is a working session to review and potentially refine the budget before final adoption.

• Staffing Complement Summary Report with proposed staff positions revised or new
• 2025 Budget Assumptions document comparing assumptions vs proposed budget
• Draft 2025 Budget – First Draft (budget package)
• Summary Charts of Levy Increase for 2025
• Listing of Possible Savings for 2025 Budget

Council Meeting

Council will hear a delegation from Launch Pad and announce the HIPP Entrepreneur Business Pitch Competition winner. Key decisions include an Electric Vehicle Fast Charging Station Host Partnership Agreement (Report ED-12-24), a by-law to establish 2025 fees and charges (By-law 3320-24), and a site plan control agreement for properties at 1074 10th St and 100 18th Ave. Also up for discussion are updates on the Blue Box program transition and Grey County's Housing Action Plan. A closed session is planned for a proposed land acquisition.

• Delegation from Launch Pad (youth homelessness support organization)
• Report ED-12-24: Electric Vehicle Fast Charging Station Host Partnership Agreement
• By-law 3320-24 to establish 2025 fees and charges
• Site Plan Control Agreement for 1074 10th St (Neet Rol Investments) and 100 18th Ave (Hanover Volkswagen)
• Grey County Housing Action Plan status update and emerging understandings

Council received a report on a private partnership for a 100kW DC fast EV charging station and directed staff to continue negotiations for a formal agreement. Councillors Hudson and Koebel were appointed to the Committee of Adjustment for 2024-2025. Council also approved committee minutes, passed by-laws including the 2025 fees and charges, and held a closed session on a land acquisition.

• Supported EV fast-charging station partnership in principle, directed staff to negotiate (Carried)
• Appointed Councillors Hudson and Koebel to Committee of Adjustment (Carried)
• Approved committee minutes and recommendations (Carried)
• Passed By-law 3319-24 confirming Oct 21 minutes and By-law 3320-24 establishing 2025 fees (Carried)
• Held closed session on proposed land acquisition (Carried)

Committee of the Whole

The Committee of the Whole is meeting to review a project charter for a new police station and appoint a member to the project team. The body will also receive quarterly operations reports for water and wastewater treatment and municipal law enforcement.

• Approval of New Police Station Project Charter (Report PB-26-24)
• Site Plan Control Agreement for 1092 10th St and 101 10th St
• Quarterly Wastewater Treatment Plant Operations Report (July 1 to September 30, 2024)
• Quarterly Water Treatment Plant Operations Report (July 1 to September 30, 2024)
• Municipal Law Enforcement Quarterly Report (July to September 2024)

Council received and approved Report PB-26-24, the New Police Station Project Charter, and appointed Councillors Hocking and Hudson to the project team. The charter includes consideration of theater box office renovations as a fire escape route and pursuing grant programs. No other substantive decisions were made; other items were informational.

• Approved New Police Station Project Charter (Resolution 168-24)
• Appointed Councillor Hocking and Councillor Hudson to police station project team

Finance Committee

The Hanover Finance Committee will review proposed 2025 capital budgets, user fees, and financial statements for the third quarter of 2024. The meeting includes a presentation on the Launch Pad financial update and a discussion on budget assumptions.

• Review of 2025 Proposed Capital Budget
• Discussion of 2025 User Fees and Charges
• Review of 2025 Budget Assumptions
• Quarterly Financial Statement for July–September 2024
• Launch Pad Financial Update

Council Meeting

The Hanover Council will conduct a public meeting regarding a zoning by-law amendment for 854 24th Ave. The body will also review 2023 audited financial statements and consider several equipment and infrastructure requests for proposal.

• Public meeting and potential approval of Zoning By-law Amendment No. Z5-24 for 854 24th Ave
• Presentation of 2023 Audited Financial Statements by BDO Canada LLP
• Request for Proposal for a front mount commercial mower
• Request for Proposal for evaporative condenser replacement
• Review of Hanover Neustadt Snowmobile Club Trail MOU

Council passed By-law 3318-24, a zoning amendment allowing seven townhouse units or group dwellings at 854 24th Avenue. They also approved the 2023 audited financial statements, awarded contracts for a mower and an evaporative condenser, and approved committee appointments and a snowmobile trail MOU.

• Approved zoning by-law 3318-24 for 7 townhouse units or group dwellings at 854 24th Ave (carried)
• Approved 2023 audited financial statements as presented by BDO Canada LLP (carried)
• Awarded front mount commercial mower contract to Huron Tractor for $61,900 plus HST (carried)
• Approved applications for Community Sport and Recreation Infrastructure Grant for P&H Centre roof repair and Kinsmen Ball Park enhancements (carried)
• Authorized agreement with Black & McDonald Limited for evaporative condenser replacement at P&H Centre for $123,758 plus HST (carried)
• Increased Age Friendly Advisory Committee to 9 members and appointed Cassondra Dillman, Karen Otterbein, and Tony Diaco (carried)
• Approved MOU with Hanover Neustadt Snowmobile Club for trail use from Oct 22, 2024 to Apr 30, 2025 (carried)
• Moved into closed session to discuss Saugeen Municipal Airport options (carried)

Audit Committee Meeting

The Audit Committee is meeting to review the Town of Hanover's audited financial statements for the year ended December 31, 2023. Kevin Tremble of BDO Canada LLP is scheduled to appear as a delegation.

• Review of Town of Hanover Audited Financial Statements for the year ended December 31, 2023

The Audit Committee received the 2023 consolidated financial statements from BDO Canada LLP, which reported an accumulated surplus of $106,837,808 and no control deficiencies. Council also went into closed session to discuss employee performance, then reconvened and adjourned. No formal decisions were made beyond procedural motions.

• Received 2023 audited financial statements from BDO Canada LLP
• Moved to closed session to discuss employee performance (carried)
• Adjourned meeting at 3:38pm (carried)

Committee of the Whole

The committee is considering the naming of a new splash pad in Town Park and authorizing a Request for Proposal for its development. Other items include a report on disc golf course development and shared planning services with the County of Grey.

• Proposed naming of the Town Park splash pad as 'The Canadian Tire Splash Pad'
• Authorization for the Director of Parks, Recreation and Culture to proceed with a splash pad Request for Proposal
• Recommendation to dissolve the Disc Golf Course Development Ad Hoc Committee
• Request from Ontario RETT SYNDROME Association for purple lighting on October 29, 2024
• County of Grey report regarding shared planning services

Council authorized the Director of Parks, Recreation and Culture to proceed with a Request for Proposal for the splash pad project with a flow-through water management system, a separate RFP for the associated washroom facility update, and Phase 1 of the Centre of Excellence. The splash pad was officially named 'The Canadian Tire Splash Pad'. Council also dissolved the Disc Golf Course Development Ad Hoc Committee and approved lighting the Civic Centre in purple for RETT Syndrome awareness.

• Approved splash pad RFP with flow-through water system, separate washroom RFP, and Phase 1 Centre of Excellence (carried)
• Approved name 'The Canadian Tire Splash Pad' for Town Park splash pad (carried)
• Dissolved Disc Golf Course Development Ad Hoc Committee (carried)
• Approved purple lighting of Civic Centre on Oct 29 for RETT Syndrome (carried)

Finance Committee

The Hanover Finance Committee meets to discuss and receive reports on 2025 water and sewer rate proposals, a five-year capital review (2025–2029), and reserve fund status. No formal decisions are listed; the meeting focuses on staff reports and discussion items.

• 2025 Water and Sewer Rates Proposal (FIN-01-24 DCS)
• Capital Review 2025–2029 with individual project sheets
• 2024 Reserves and Reserve Funds year-to-date status
• 2025 Budget Assumptions to date
• 2024 Rates and Charges establishment (3290-23)

The Finance Committee directed staff to prepare 2025 water and sewer rates with a monthly flat water rate of $20.25 and a consumption rate of $1.27 per cubic meter. The committee also received the 2025-2029 capital review and asked staff for more details on options at the next meeting. No other substantive decisions were made; other items were informational or procedural.

• Approved 2025 water rate proposal: flat rate $20.25/month, consumption $1.27/cubic meter (carried)
• Received capital review 2025-2029; staff to provide more info on options at next meeting (carried)
• Adopted July 22, 2024 Finance Committee minutes (carried)
• Adjourned meeting at 5:43pm (carried)

Council Meeting

The Hanover Town Council will conduct a public meeting regarding a zoning by-law amendment for 260 7th St. Council will also consider by-laws for part lot control and review reports on ice direction and site plan agreements.

• Public Meeting for Zoning By-Law Amendment No. 3315-24 (260 7th St)
• By-law 3316-24 regarding Part Lot Control for 746 and 750 18th Street
• Report PRC-12-24 regarding Extended Ice Direction
• Site Plan Control Agreements for 267 10th St and 52 14th Ave
• Delegation from Farah Sheriffdeen of Food Cycle Science Corporation

Council passed By-law 3315-24 to rezone 260 7th St from Residential Type 1 (R1) to Residential Type 4 site specific (R4-50), allowing construction of six street townhouses. The decision followed a public meeting where residents raised concerns about water/sanitary services, setbacks, and density, but staff noted six units were needed to meet Official Plan density thresholds. Council also approved extending ice services until the 2026-2027 season and removing part lot control at 746 and 750 18th Street.

• Approved rezoning of 260 7th St to R4-50 for 6 townhouses (By-law 3315-24)
• Approved extending ice services until end of 2026-2027 season
• Approved part lot control removal for 746 and 750 18th St to create right of way (By-law 3316-24)
• Adopted minutes of August 12, 2024 regular council meeting
• Adopted minutes of September 3, 2024 Committee of the Whole meeting
• Approved recommendations from Parks, Recreation & Culture, Emergency Management, and Waste Management committee minutes
• Passed By-law 3314-24 confirming proceedings of August 12, 2024 meeting
• Held closed session to discuss Westario Power shareholder matters and land acquisition

Committee of the Whole

Hanover Council will decide on a $62,000 contract for LED lighting at the P & H Centre and confirm by-laws for the Saugeen Municipal Airport Commission.

• Award $62,000 contract for P & H Centre LED lighting
• Confirm Saugeen Municipal Airport Commission by-laws
• Approve National Disability Employment Awareness Month proclamation
• Review Hanover organizational structure
• Discuss shared service delivery and efficiencies

Council approved the award of a $62,000 contract to Conrad Lighting Solutions for LED lighting at the P&H Centre, accepted the procurement process, and authorized the Mayor and CAO to sign the agreement. They also approved the Saugeen Municipal Airport Commission's corporate and procedural by-laws, and a proclamation for National Disability Employment Awareness Month. The meeting included a delegation on an organizational review and a closed session on labour relations.

• Approved $62,000 arena LED lighting contract to Conrad Lighting Solutions (carried)
• Approved Saugeen Municipal Airport Commission By-law No. 1 and By-law No. 2 (carried)
• Approved National Disability Employment Awareness Month proclamation (carried)
• Moved to closed session for labour relations and solicitor-client privileged matters (carried)

Council Meeting

Hanover Council will consider a renewal for the P & H Centre concession operation and a request for assistance from the Hanover Curling Club. The meeting also includes a proclamation request from Life Directions regarding the Ontario Disability Employment Network.

• Report PRC-11-24: P & H Centre Concession Operation Renewal
• Report DCS-12-24: Hanover Curling Club Request for Assistance
• Ontario Disability Employment Network Proclamation Request by Monica Singh Soares
• By-law 3313-24 to confirm proceedings of the July 15, 2024 meeting
• Quarterly activity and operations reports for water and wastewater treatment plants

Council approved a three-year agreement with Big Bites to operate the P&H Centre concession, after an amendment to keep the fee at $4,000 was defeated. Council also directed staff to prepare a report on lighting options and a proclamation for National Disability Awareness Month, and to study a potential land purchase from the Hanover Curling Club. Committee minutes from Planning Advisory and Finance were received and approved.

• Approved 3-year P&H Centre concession agreement with Big Bites (carried)
• Amendment to keep concession fee at $4,000 defeated
• Directed staff to report on lighting options and sample proclamation for NDEAM
• Directed staff to report on potential land purchase from Hanover Curling Club
• Approved Planning Advisory Committee minutes (July 9, 2024)
• Approved Finance Committee minutes (July 22, 2024)
• Passed By-law 3313-24 confirming July 15, 2024 council proceedings

Finance Committee

The Hanover Finance Committee will meet to discuss the 2025 budget assumptions, including wage adjustments and cost-of-living impacts, and to set parameters for 2025 rates and fees. The committee will also review the June 30, 2024 budget status report and confirm the 2024 finance committee schedule.

• Review 2025 Draft Budget Assumptions Updated (July 16, 2024)
• Set direction on Cost of Living Adjustment (COLA) for 2025 wage adjustments
• Provide parameters for 2025 rates and fees
• Confirm 2024 Finance Committee Schedule
• Review Budget Status Report as of June 30, 2024

Council Meeting

The council will vote on By-law 3312-24, a zoning amendment affecting the property at 854 24th Avenue. It will also consider By-law 3311-24 for borrowing under the Ontario Infrastructure program and By-law 3310-24 for a municipal funding agreement with the Canada Community Building Fund. Additional items include an exemption request for a condominium plan at 595 1st Street and a report on a floating‑rate line of credit from Infrastructure Ontario.

• By-law 3312-24 – Zoning By‑law Amendment (854 24th Ave)
• By-law 3311-24 – Borrowing By‑law for Ontario Infrastructure
• By-law 3310-24 – Municipal Funding Agreement, Canada Community Building Fund
• Report PB-18-24 – Exemption from Draft Plan of Condominium Approval (595 1st St)
• Report DCS-09-24 – Infrastructure Ontario Floating Rate Capital Line of Credit

Council approved a zoning amendment for a triplex and townhouse at 854 24th Avenue and supported a three-year levy phase-in for a future police station. Other actions included authorizing a capital line of credit and awarding an organizational review contract.

• Approved rezoning of 854 24th Ave to allow a triplex and townhouse (CARRIED)
• Supported a three-year levy increase phase-in starting 2025 for a future police station (CARRIED)
• Authorized staff to secure a floating capital line of credit via Infrastructure Ontario (CARRIED)
• Awarded organizational review project to Linton Consulting Services Inc. for $43,850.00 plus HST (CARRIED)
• Approved Municipal Funding Agreement for Canada Community Building Fund (CCBF) (CARRIED)
• Supported exemption from draft approval for proposed condominium plan at 595 1st St (CARRIED)
• Declared identified municipal assets as surplus and approved disposal (CARRIED)
• Directed staff to report on options for Hanover Curling Club condenser replacement request

Council Meeting

The Council will review several staff reports including the 2024 Levy By-law and a report on the Saugeen Municipal Airport. Discussions also include electric vehicle charging options and an energy conservation plan.

• By-law 3306-24: 2024 Levy
• Zoning By-Law Amendment (File No. Z3-24 - Housekeeping)
• Hanover Police Service Station Review Ad Hoc Committee Report
• Saugeen Municipal Airport Consideration for Future of Service
• Alternate Options for the Installation/Ownership of EV Charging Stations

Council passed a zoning by-law amendment for housekeeping purposes and formally established a new Finance Committee. Members also directed staff to prepare reports on the financing of a proposed new police station and legal options regarding the Saugeen Municipal Airport. Additionally, council approved a $426,205.52 group benefits renewal proposal.

• Passed Zoning By-Law 3308-24 (Carried)
• Established Finance Committee with first meeting set for July 22 (Carried)
• Approved $426,205.52 group benefits renewal with People Corporation (Carried)
• Directed staff to report on new police station financing and timelines (Carried)
• Directed staff to seek legal advice on Saugeen Municipal Airport options (Carried)
• Endorsed Energy Conservation and Demand Management Plan (Carried)
• Supported further exploration of EV charging station partnerships (Carried)
• Approved 2024 Levy By-law 3306-24 (Carried)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports including final blended tax rates. Discussions include a water system SCADA upgrade project and a road resurfacing tender.

• 2024 Final Blended Tax Rates report
• Road Resurfacing Tender: $74,016.00 plus HST to Duncor Enterprises Inc.
• Water System SCADA Upgrade: $703,200.00 plus HST to Actemium Toronto Summa

The Committee awarded a water system SCADA upgrade contract and a road resurfacing tender. Council also received the 2024 final blended tax rates and supported a request to amend provincial blue box regulations.

• Awarded water system SCADA upgrade to Actemium Toronto Summa for $703,200.00 plus HST
• Accepted Duncor Enterprises Inc. tender for road resurfacing for $74,016.00 plus HST
• Received 2024 Final Blended Tax Rates and directed a by-law be presented to council
• Supported Township of Georgian Bluffs request to province to amend blue box regulation
• Approved Labyrinth of Distinction inductee as per Report PRC-07-24

Council Meeting

The Council will review several staff reports including updates to ice surface allocation and rental policies. Additionally, the meeting includes discussions on removing certain lands from part lot control via new by-laws.

• Ice Surface Policies Update (Report PRC-06-24)
• Part Lot Control By-law No. 3303-24 (709 18th Street – Lot 17)
• Part Lot Control By-law No. 3304-24 (760 18th Street – Lot 108)
• Notice of Motion regarding a Budget Review Committee
• By-law 3302-24 to confirm April 15, 2024, meeting proceedings

Council requested a report on establishing a budget review committee to monitor spending and revenue year-round. The board also approved updated ice surface policies and authorized part lot control for two properties on 18th Street.

• Directed staff to provide a report on terms of reference for a budget review committee (Carried)
• Approved updated Ice Surface Allocation Policy for 2024-2025 season (Carried)
• Approved updated Ice Rental Booking Policy and Agreement Terms for 2024-2025 season (Carried)
• Passed By-law 3303-24 for part lot control to create an easement at 709 18th Street (Carried)
• Passed By-law 3304-24 for part lot control to create an easement at 760 18th Street (Carried)
• Approved recommendations from Age Friendly, Parks, Recreation and Cultural, Splash Pad, and Planning committees (Carried)

Committee of the Whole

The Committee of the Whole is reviewing several infrastructure contracts, including street reconstructions and development charge planning. The agenda also includes proposals for changing 2025 meeting dates and installing electric vehicle charging stations.

• Reconstruction of 3rd Street from 11th to 12th Avenue and 12th Avenue south to 4th Street: $1,303,523.00
• 21st Avenue from 14th to 16th Street and 15th Street Close Urbanization: $353,514.55
• Municipal Development Charges and Asset Management Plan contract: $109,280 plus HST
• Proposed change of 2025 Council meeting dates to the 2nd and 4th Mondays
• Installation of an Electric Vehicle Level 3 charging station

Hanover's Committee of the Whole awarded two road construction contracts: $1,303,523.00 plus HST to MacDonnell Excavating Ltd. for reconstruction of 3rd Street from 11th to 12th Avenue and 12th Avenue south to 4th Street, and $353,514.55 plus HST to Harold Sutherland Construction Ltd. for urbanization of 21st Avenue from 14th to 16th Street and 15th Street Close. Council also awarded a $109,280 plus HST consultant contract to Watson & Associates Ltd. for development charges and asset management planning. A proposal to install an Electric Vehicle Level 3 charging station was defeated, and council decided to keep its 1st and 3rd Monday meeting schedule for 2025.

• Awarded $1,303,523.00 plus HST contract to MacDonnell Excavating Ltd. for 3rd Street/12th Avenue reconstruction (carried)
• Awarded $353,514.55 plus HST contract to Harold Sutherland Construction Ltd. for 21st Avenue and 15th Street Close urbanization (carried)
• Awarded $109,280 plus HST consultant contract to Watson & Associates Ltd. for development charges and asset management plan (carried)
• Defeated support for an Electric Vehicle Level 3 charging station and RTO7 GoEV agreement (defeated)
• Kept 1st and 3rd Monday meeting schedule for 2025; amendment to move meetings to Tuesday defeated (carried as amended)
• Supported nomination of Mr. John Fruin to the Source Protection Committee (carried)
• Proclaimed May as Building Safety Month (carried)
• Recognized June as Pride Month and approved flying the pride flag the first, third and fourth weeks of June 2024 (carried)

Council Meeting

The meeting includes discussions regarding provincial gas tax allocations for public transit and a draft plan extension for the Georgiou Subdivision. Council will also consider by-laws for a gas tax funding agreement and the purchase of land from Hydro One. Additionally, there is a request to proclaim June 15 as World Elder Abuse Awareness Day.

• By-law 3300-24: Gas Tax Funding Agreement (SMART)
• By-law 3301-24: Purchase of land at Part of Lot 19, Registered Plan 55
• Provincial Gas Tax Allocation for Public Transit report
• Georgiou Subdivision Draft Plan Extension
• Request to proclaim June 15 as World Elder Abuse Awareness Day

Hanover Council approved a Provincial Gas Tax Allocation agreement for public transit, authorizing the Mayor and CAO to sign with the Ministry of Transportation as host municipality for the Saugeen Mobility and Regional Transit Corporation. Council also granted a one-year extension of draft plan approval for the Georgiou Subdivision (File No. 42T-2016-08) and passed a by-law authorizing the purchase of land described as Part of Lot 19, Registered Plan 55. Council proclaimed June 15, 2024 as World Elder Abuse Awareness Day and approved flying the WEAAD flag from June 10 to 17, 2024. All recorded votes carried; no tallies were recorded.

• Approved Report DCS-06-24 and authorized Mayor and CAO to complete Provincial Gas Tax Allocation Letter of Agreement with MTO (carried)
• Approved By-law 3300-24 for the Gas Tax Funding Agreement (SMART) (carried)
• Granted one-year extension of Draft Plan Approval for Georgiou Subdivision File No. 42T-2016-08 (carried)
• Passed By-law 3301-24 authorizing purchase of land (Part of Lot 19, Registered Plan 55, Part 1 on Plan 16R-11783) (carried)
• Received and approved recommendations from listed boards and committees (carried)
• Proclaimed June 15, 2024 as World Elder Abuse Awareness Day and approved flying WEAAD flag June 10–17, 2024 (carried)
• Held closed session on litigation or potential litigation involving a corporate agreement; direction provided to staff (carried)
• Adopted minutes of March 18, 2024 regular council and April 2, 2024 committee of the whole meetings (carried)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports regarding local infrastructure and municipal services. This includes recommendations for contract awards for street construction and building maintenance, as well as an update to the drinking water management system.

• Construction of 2nd Street east of 18th Avenue awarded to Cedarwell Excavating Inc. for $498,374.00 plus HST
• Civic Facilities Make Up Air Unit Replacement awarded to Montgomery Industrial Services for $163,789.00 plus HST
• Memorandum of Understanding with Launch Pad Skills Training & Technology Centre Board
• Proclamation of April 2024 as Organ and Tissue Donation Awareness Month

The Committee of the Whole approved contracts for road construction and building repairs, totaling over $660,000. They also authorized a Memorandum of Understanding with Launch Pad Skills Training & Technology Centre and endorsed a settlement regarding Official Plan Amendment 11. A closed session was held to discuss land acquisitions and litigation matters.

• Approved $163,789 contract for Civic Facilities air unit replacement
• Authorized Memorandum of Understanding with Launch Pad (May 2024-Dec 2026)
• Approved $498,374 contract for 2nd Street construction east of 18th Avenue
• Accepted 2023 Drinking Water Quality Management System audits and plan
• Proclaimed April 2024 as Organ and Tissue Donation Awareness Month
• Closed session held for land acquisition and litigation discussions
• Endorsed Minutes of Settlement regarding Official Plan Amendment 11

Council Meeting

The Council will hold a public meeting regarding Zoning By-Law Amendment No. 3297-24. The agenda also includes reviews of new building and fence by-laws, as well as a report on the Saugeen Municipal Airport meeting.

• Public Meeting for Zoning By-Law Amendment No. 3297-24
• Proposed Building By-law (By-law 3296-24)
• Proposed Fence By-law (By-law 3298-24)
• Site Plan Control Agreement for 2832983 Ontario Ltd
• Saugeen Municipal Airport Joint Municipal Members Meeting report

Council approved a zoning by-law amendment for 579 9th Avenue, changing the land from Residential Type 3 to a site-specific Residential Type 5 to permit seven additional dwelling units. Council also passed a new Fence By-law, repealing the previous fence regulation. Additionally, Council adopted minutes from previous meetings and confirmed agreement with the agenda for the Saugeen Municipal Airport joint meeting.

• Approved Zoning By-law Amendment No. 3297-24 for 579 9th Avenue (Carried)
• Passed Fence By-law 3298-24 and repealed By-law 1762-3-5-90 (Carried)
• Adopted minutes from February 20, 2024 Regular Council meeting (Carried)
• Adopted minutes from March 4, 2024 Committee of the Whole meeting (Carried)
• Confirmed agreement with Saugeen Municipal Airport Joint Municipal Members Meeting agenda (Carried)
• Received and approved recommendations from six advisory committees (Carried)
• Introduced and passed By-laws 3295-24, 3296-24, 3297-24, and 3298-24 (Carried)

Committee of the Whole

The Committee of the Whole will discuss a capital purchase for fire suppression equipment and several council appointments. The agenda also includes reports on water system operations and financial statements.

• Purchase of Suppression and Rescue Apparatus from Pierce Commercial Emergency Equipment Company for $882,309.21 plus HST
• Appointment of Brianna Schnurr to the Downtown Improvement Area Board
• Appointment of Georgina Barlow to the Economic, Tourism and Cultural Development Advisory Committee
• Zoning By-law Amendment (Z1-24) for 579 9th Avenue

The Committee of the Whole approved the purchase of a new fire suppression and rescue apparatus for $882,309.21 plus HST. Council also voted to support a federal resolution increasing tax credits for volunteer firefighters and search and rescue volunteers. Additionally, two new members were appointed to advisory boards, and the meeting included a closed session regarding litigation.

• Approved purchase of Suppression and Rescue Apparatus for $882,309.21 plus HST
• Supported resolution to increase volunteer firefighting tax credits from $3,000 to $10,000
• Appointed Brianna Schnurr to Downtown Improvement Area Board
• Appointed Georgina Barlow to Economic, Tourism and Cultural Development Advisory Committee
• Received Westario Power quarterly presentation
• Entered closed session to discuss litigation matters

Council Meeting

The Council will review a notice of motion regarding the 2024 operating and capital budget. The meeting includes staff reports on the 2023 annual water quality and drinking water system summaries.

• Notice of Motion Regarding 2024 Operating and Capital Budget
• 2023 Annual Water Quality Report
• 2023 Drinking Water System Summary Report
• Council Appointments to Age-Friendly and Economic, Tourism and Cultural Development Advisory Committees
• By-law 3294-24 confirming previous meeting proceedings

Council reconsidered parts of the 2024 budget. It voted to reinstate the 21st Avenue and 15th Street Close Paving Project at a cost of $365,000, remove $183,700 from the Transfer to Reserve Fund, and use $161,300 from General Reserves to maintain the approved tax levy of $9,102,400. A separate motion to add up to $10,000 for street lighting was defeated. Council also deferred the $20,000 bottle fill stations at the P & H Centre. Other routine items were approved, including committee appointments and receipt of water quality reports.

• Reinstated 21st Avenue and 15th Street Close Paving Project at $365,000 (6-1, Mayor Paterson opposed)
• Removed $183,700 from Transfer to Reserve Fund (part of road project motion, carried 6-1)
• Approved use of $161,300 from General Reserves for road project balance (carried 6-1)
• Defeated motion to add up to $10,000 for street lighting on the road project
• Deferred $20,000 bottle fill stations at P & H Centre (carried)
• Appointed Laura-Lee Ribey-Hicks and Kaela Sale to Age-Friendly Advisory Committee; Alina Rehkopf to Economic, Tourism and Cultural Development Advisory Committee
• Authorized Economic Development Manager to submit request to join SOIC Regional Collaboration Partnership
• Received 2023 Annual Water Quality Report and 2023 Drinking Water System Summary Report

Special Council Meeting

Hanover Council is reviewing a staff report regarding a tender update for the P & H Centre boiler replacement. The meeting also includes standard procedural items such as land acknowledgment and disclosure of interest.

• P & H Centre Boiler Replacement Tender Update (Report PRC-04-24)

Council approved the awarding of a contract to Conestogo Mechanical Inc. for boiler replacement work at the P & H Centre. The project will follow the 'Option 2' work plan.

• Awarded P & H Centre boiler replacement (Option 2) to Conestogo Mechanical Inc. for $428,000.00 plus HST (Carried)

Committee of the Whole

The Committee of the Whole is reviewing several staff reports including a building by-law amendment. Discussions include a boiler replacement project at the P & H Centre and a video streaming agreement for Junior C hockey.

• P & H Centre Boiler Replacement Tender: $428,000.00 plus HST awarded to Conestogo Mechanical Inc.
• Live Streaming Agreement with the Hanover Barons Junior C Hockey Club
• Amendment to Building Bylaw No. 3264-23 regarding construction and demolition permits

Council defeated a proposal to award a boiler replacement contract for the P & H Centre to Conestogo Mechanical Inc. They approved a live streaming agreement for Junior C hockey and amendments to the building by-law. Council also supported a request for direction regarding Conservation Authority fee changes.

• Approved live streaming agreement with Hanover Barons Junior C Hockey Club
• Denied $428,000 boiler replacement contract for P & H Centre to Conestogo Mechanical Inc.
• Approved amendments to Building By-law No. 3264-23 regarding permits and utility disconnection
• Approved support for Municipality of South Bruce recommendation regarding Conservation Authority fee changes

Special Council Meeting

Council will review the 2024 budget overview through various departmental presentations. The meeting also includes a discussion on potential cost savings considerations provided by department heads.

• 2024 Budget Overview and Presentations
• Police Services Budget presentation
• Public Library Budget presentation
• Review of possible cost savings considerations

At a special meeting on January 29, 2024, Hanover Council adopted the 2024 Operating and Capital Budget with changes that reduce the proposed levy increase to 8.18% (a 6.84% tax rate increase). The changes include deferring a $365,000 paving project and making various reductions and additions, totaling $193,900 in savings. The average residential taxpayer will see a municipal tax increase of about $147.25. No other substantive decisions were made.

• Adopted 2024 Operating and Capital Budget with changes (carried)
• Deferred 21st Avenue & 15th Street Close Paving capital project ($365,000)
• Reduced Council Training by $8,400
• Reduced Council Advertising by $1,300
• Reduced Doctor Recruitment Addition by $10,000
• Reduced Admin Summer Student expenses by $6,000
• Added $20,000 for Bottle Filling Station capital project
• Adjourned meeting at 8:58pm (carried)

Council Meeting

The Council is reviewing several by-laws including a 2024 interim tax levy and a zoning amendment for Kevin and Jennifer Graham. Staff reports cover annual workplace health, safety, and violence prevention policies. The agenda also includes budget amendments regarding reserve funds.

• Zoning By-Law Amendment No. 3293-24 (File No. Z5-23-Graham, Kevin)
• By-law 3292-24: 2024 Interim Tax Levy
• Report HR-01-24: Annual Health & Safety Policy Statement and Work Plan
• Report HR-02-24: Annual Workplace Violence and Harassment Policy Statement
• Report DCS-01-24: 2023 Budget Amendments–Transfer to/from Reserves/Reserve Funds

Council passed By-law 3293-24 to rezone 600 11th Avenue from Residential Type 1 to a site-specific zone allowing up to five dwelling units. They also approved 2023 budget amendments transferring funds to and from reserves, adopted annual health and safety policies, and passed a motion urging the Province of Ontario to review municipal fiscal arrangements.

• Approved rezoning of 600 11th Avenue to allow 5 dwelling units
• Passed By-laws 3291-24, 3292-24, and 3293-24
• Approved 2023 Budget Amendments and transfers to/from reserves
• Adopted 2024 Health & Safety Policy Statement and Work Plan
• Adopted 2024 Workplace Violence and Harassment Policy Statement
• Approved recommendations from Joint Health & Safety and Police Station Review committees
• Passed motion requesting provincial review of municipal fiscal arrangements
• Entered closed session for litigation and employee performance matters