Hanover public meetings in 2025

Council Meeting

Council will consider a boundary adjustment agreement with West Grey and hear presentations on the proposed sale of Westario Power Inc. and a police station project update. Several staff reports require action, including appointment of building inspectors, disposal of fire department surplus assets, annual liability and property insurance renewal for 2026, and appointments to boards and committees. Council will also vote on by-laws authorizing the boundary adjustment and confirming the meeting's proceedings.

• Hanover and West Grey boundary adjustment agreement (Item 11.5, by-law 3368-25)
• Westario Power Inc. sale presentation to council (Item 7.1)
• +VG Architects update on Hanover Police Station project (Item 7.2)
• Fire department surplus asset declaration and disposal recommendations (Item 11.2)
• Annual liability and property insurance renewal for 2026 (Item 11.3)

Special Council Meeting

This special meeting of Hanover Town Council is dedicated to considering nine budget amendment motions proposed by council members. The amendments include new staffing positions (Asset Management Coordinator/Financial Analyst and Communications Coordinator), police-related items (Police Service Board budget reduction and new police building), and infrastructure projects (JDSS Sewer Rehabilitation, 2nd Street Construction, and Trail East Loop Development). The meeting also includes a closed session.

• Councillor Hudson proposes Police Service Board Budget Reduction
• Councillor Koebel proposes New Police Service Building
• Deputy Mayor Dickert and Councillor Hudson each propose Asset Management Coordinator/Financial Analyst Position
• Councillor Hudson proposes JDSS Sewer Rehabilitation
• Deputy Mayor Dickert and Councillor Koebel propose Trail East Loop Development

Council deemed the 2026 Mayor's Budget adopted, resulting in an 8.24% levy increase. All proposed budget amendment motions were either defeated, tied, or withdrawn. The meeting was adjourned at 5:04 pm.

• Defeated (tied) motion to remove Asset Management & Financial Analyst role from 2026 budget
• Defeated (tied) motion to defer hiring of Asset Management & Financial Analyst position
• Defeated motion to reduce Hanover Police Service Board operating budget by $70,000
• Defeated (tied) motion to spread new police building levy over four years
• Defeated (tied) motion to delay Communications Coordinator start date to July 1 2026
• Defeated motion to defer former JDSS sewer rehabilitation until property advancement
• Defeated motion (no seconder) to defer 2nd Street construction from 14th Ave to 18th Ave
• Withdrawn motion to defer Trail East Loop development (24th Ave/14th St) and related budget inclusion

Council Meeting

Council will consider reports and by-laws regarding an amendment to the subdivision agreement for Saugeen Cedar Heights West and removal of part lot control for properties at 546 & 548 9th Avenue. The agenda also includes a public meeting under the Planning Act, a closed meeting, adoption of minutes, and various correspondence and committee minutes.

• Report PB-21-25: Amendment to Subdivision Agreement (2501563 Ontario Inc. - Saugeen Cedar Heights West)
• Report PB-22-25: Part Lot Control – 546 & 548 9th Avenue - Lot 47
• By-law No. 3363-25 (Amend Subdivision Agreement) and By-law No. 3364-25 (Remove Part Lot Control)
• Public Meeting under the Planning Act (topic unspecified)
• Correspondence regarding Bill 17 changes and conservation authority consolidation

The council adopted several by‑laws, including an amendment to a subdivision agreement with 2501563 Ontario Inc. and the removal of part‑lot control for two parcels on 9th Avenue. A closed‑session was authorized to discuss agricultural society agreement negotiations. The council also approved consent‑agenda items, supported a community contest, and confirmed the proceedings of this meeting.

• Approved closed session to discuss Hanover, Bentinck and Brant Agricultural Society negotiations (Resolution 203‑25)
• Adopted minutes of the November 17, 2025 regular council meeting (Resolution 204‑25)
• Passed By‑Law No. 3363‑25 amending Subdivision Agreement with 2501563 Ontario Inc. (Resolution 210‑25)
• Passed By‑Law No. 3364‑25 removing Part Lot Control for 546 & 548 9th Avenue (Resolution 211‑25)
• Approved By‑Laws 3363‑25 and 3364‑25 after three readings and sealing (Resolution 213‑25)
• Approved consent‑agenda items, excluding police station minutes, chamber letter, and Coca Cola initiative (Resolution 207‑25)
• Supported Coca Cola Kindest Community Contest initiative with promotion and a letter (Resolution 209‑25)
• Adopted By‑Law No. 3365‑25 confirming proceedings of the December 1, 2025 meeting (Resolution 214‑25)

Special Council Meeting - Budget

Hanover council will convene to review the 2026 Draft Budget Assumptions and the Proposed 2026 Mayoral Budget. The meeting is scheduled for November 24, 2025, and will be held at the Civic Centre.

• Review of 2026 Draft Budget Assumptions
• Discussion of Proposed 2026 Mayoral Budget
• Public delegation from Downtown Improvement Area
• Meeting at Civic Centre, 341 10th Street
• Meeting held via Zoom and in-person

The special council meeting presented the 2026 budget preview and staff reports on budget assumptions, police services, and asset management. No motions or approvals were passed on budget items or projects. The only formal action was the resolution to adjourn the meeting, which was carried.

• Adjourned meeting (carried)

Council Meeting

Council will consider three by-laws: adopting the Emergency Management Program and Emergency Plan, appointing Jelena Savic as Director of Corporate Services and Treasurer, and acquiring property at 294 2nd Street. Staff reports include a Multi-Year Accessibility Plan progress update and a 2025 investment summary. The meeting also includes a closed session regarding a possible development.

• By-law 3361-25 for acquisition of property at 294 2nd Street
• By-law 3360-25 appointing Jelena Savic as Director of Corporate Services and Treasurer
• By-law 3359-25 adopting the Emergency Management Program and Emergency Plan
• Report HR-07-2025 – Multi-Year Accessibility Plan Progress Update
• Report DCS-21-25 – 2025 Investment Summary

The council approved the items on the consent agenda, adopted the updated Emergency Management Plan, and approved the minutes of two committees. Three by‑laws (3359‑25, 3360‑25, 3361‑25) were introduced, read three times and passed. A closed‑session was held to discuss confidential development information, after which the meeting was adjourned.

• Adopted consent agenda items (Resolution 195‑25) – carried
• Approved Hanover Municipal Disaster Emergency Services Plan update (Resolution 196‑25) – carried
• Approved Age Friendly and Emergency Management Committee minutes (Resolution 197‑25) – carried
• Passed By‑law No. 3359‑25 Emergency Management Program – carried
• Passed By‑law No. 3360‑25 Appointment of Director of Corporate Services and Treasurer – carried
• Passed By‑law No. 3361‑25 Acquisition of Property – carried
• Held closed session on confidential development matter (Resolution 199‑25) – carried
• Confirmed proceedings of the meeting with By‑law No. 3362‑25 (Resolution 200‑25) – carried

Council Meeting

The Hanover Town Council will review staff reports proposing new water and sewer rates for 2026 and updated user fees and charges for 2026. It will also consider an easement agreement for 260 7th Street and adopt related by‑laws. Items on the consent agenda include quarterly reports for the water and wastewater treatment plants and minutes from the police service board and other agencies.

• Staff Report DCS-18-25 – 2026 Water and Sewer Rates Proposal
• Staff Report DCS-19-25 – 2026 User Fees and Charges
• By‑law No. 3356‑25 – Easement Agreement with 5053745 Ontario Inc. (260 7th Street)
• By‑law No. 3357‑25 – Establish 2026 Fees and Charges
• Consent agenda: Water Treatment Plant Operations Report (July‑Sept 2025) and Wastewater Treatment Plant Operations Report (July‑Sept 2025)

The council adopted the October 20, 2025 meeting minutes and approved all items on the consent agenda. It authorized an easement agreement for 260 7th Street and passed By‑law No. 3356‑25. The council approved the 2026 water and sewer rate increases and the 2026 user fees and charges, adopting By‑law No. 3357‑25. Additional actions included appointing Lindsay Wilkin to the public library board, approving waste‑management committee minutes, and passing By‑law No. 3358‑25 to confirm the meeting proceedings.

• Adopted Oct 20, 2025 council minutes (Resolution 183‑25) – Carried
• Approved consent agenda items (Resolution 184‑25) – Carried
• Authorized easement agreement for 260 7th Street and passed By‑law 3356‑25 – Carried
• Approved 2026 water and sewer rate increases (Resolution 186‑25) – Carried
• Approved 2026 user fees and charges and passed By‑law 3357‑25 – Carried
• Appointed Lindsay Wilkin to the Hanover Public Library Board (Resolution 188‑25) – Carried
• Approved Hanover/Walkerton Waste Management Committee minutes (Resolution 189‑25) – Carried
• Passed By‑laws 3356‑25, 3357‑25, 3358‑25 (Resolution 190‑25, 192‑25) – Carried

Council Meeting

Council will consider a report on a youth retention plan proposing a community hub concept. Other items include a site plan control agreement for 612 10th Avenue, assuming municipal roads in Saugeen Cedar Heights East, and declaring land surplus. A closed session will address negotiations with West Grey and CUPE labour relations.

• Youth Retention Plan – Community Hub Concept Proposal (Report ED-11-25)
• Site Plan Control Agreement for 612 10th Avenue (Report PB-17-25)
• By-law 3354-25 to assume lands as public highways in Saugeen Cedar Heights East
• Declaration of land surplus to municipality needs (Report PB-19-25)
• Strong Mayor Legislation impact on budget process update (Report DCS-17-25)

The council adopted the October 6 minutes and approved the consent agenda. It approved recycling Option C, assumed several roads as public highways, declared multiple land parcels surplus and set staff to negotiate their sale, and moved the budget amendment deadline to December 1, 2025. Additional actions included directing a youth‑hub study, appointing two councillors to the Committee of Adjustment, and recognizing October 2025 as Rett Syndrome Awareness Month.

• Adopted October 6, 2025 council minutes (CARRIED)
• Approved consent agenda items (CARRIED)
• Approved Blue Box Recycling Option C for non‑eligible sources (CARRIED)
• Passed By‑law 3354‑25 to assume certain lands as municipal roads (CARRIED)
• Declared eight parcels of land surplus and directed sales negotiations (CARRIED)
• Changed budget amendment submission deadline to December 1, 2025 (CARRIED)
• Directed staff to investigate Youth Retention Plan Option 1 (CARRIED)
• Recognized October 2025 as Rett Syndrome Awareness Month (CARRIED)

Council Meeting

The council meeting includes a Public Meeting Under the Planning Act to receive reports on three zoning by-law amendment applications: Z1-25 for 265 10th Avenue, Z2-25 for 862 8th Avenue North, and Z3-25 for 866 8th Avenue North. Staff reports will be considered for selecting a downtown plan consultant, borrowing for a firehall long‑term loan through the Green Municipal Fund, the impact of Strong Mayor legislation on the budget process, and appointing an external municipal auditor for 2025‑2029. A consent agenda contains various board minutes and related reports.

• By-law No. 3348-25 – Zoning By-law Amendment (Z1-25 – 265 10th Avenue)
• By-law No. 3349-25 – Zoning By-law Amendment (Z2-25 – 862 8th Avenue North)
• By-law No. 3350-25 – Zoning By-law Amendment (Z3-25 – 866 8th Avenue North)
• Staff Report DCS-13-25 – Green Municipal Fund borrowing for firehall long‑term loan
• Staff Report DCS-15-25 – Appointment of external municipal auditor 2025‑2029

Council approved three zoning by‑law amendments, changing lots on 265 10th Avenue, 862 8th Avenue North, and 866 8th Avenue North from Residential Type 1 to Residential Type 3. The council also accepted J.L. Richards & Associates as the consultant for the Hanover Downtown Plan and authorized the mayor and CAO to sign the agreement. It approved a long‑term borrowing by‑law with the FCM Green Municipal Fund for the firehall and shortened the budget amendment period to 15 days and the veto‑override period to 8 days. Finally, the council appointed MNP LLP as the external municipal auditor for 2025‑2029.

• Approved By‑Law 3348‑25 rezoning 265 10th Avenue from R1 to R3 (carried)
• Approved By‑Law 3349‑25 rezoning 862 8th Avenue North from R1 to R3 (carried)
• Approved By‑Law 3350‑25 rezoning 866 8th Avenue North from R1 to R3 (carried)
• Accepted J.L. Richards & Associates as consultant for Hanover Downtown Plan and authorized agreement (carried)
• Approved By‑Law for long‑term borrowing with FCM Green Municipal Fund for firehall (carried)
• Shortened budget amendment period to 15 days (carried)
• Shortened mayoral veto‑override period to 8 days (carried)
• Appointed MNP LLP as external municipal auditor for 2025‑2029 (carried)

Special Council Meeting

The Special Council will open with a call to order, followed by a land acknowledgment and disclosure of pecuniary interests. A closed session is scheduled to address a matter related to the criteria or procedures for negotiations concerning growth. The meeting will then adjourn.

• Closed session to discuss criteria for growth negotiations

The council adopted Resolution 152‑25, moving to a closed session to address a position, plan, procedure, criteria or instruction for growth negotiations. The motion was moved by Councillor Sakal, seconded by Councillor Koebel, and was carried. The council then adopted Resolution 153‑25 to adjourn the special meeting at 7:09 p.m., which also carried.

• Approved Resolution 152‑25 to hold a closed session on growth negotiation criteria (carried)
• Approved Resolution 153‑25 to adjourn the special meeting at 7:09 p.m. (carried)

Council Meeting

Hanover council will consider authorizing long-term borrowing for cell tower projects and revising the flag and proclamation protocol policy. The meeting also includes reports on water system finances and the removal of lands from part lot control.

• By-law 3346-25 authorizes long-term borrowing for Trails Lfll Cell No 2 projects
• Report PB-13-25 proposes removing lands from part lot control at 766 & 768 18th Street
• Report CAO-17-25 recommends revisions to the Flag and Proclamation Protocol Policy
• Report PW-17-25 presents a Water System Financial Plan Update
• Report DCS-12-25 recommends declaring and disposing of municipal surplus assets

The council declared identified assets surplus and approved their disposal. It removed part‑lot control on 766 and 768 18th Street to create a right of way and approved the town’s updated water‑system financial plan. Revisions to the Flag and Proclamation Protocol were adopted, including new half‑masting and Pride‑flag provisions. By‑laws 3345‑25 and 3346‑25 were introduced and passed, and the council endorsed Ontario’s natural‑gas expansion consultation.

• Declared municipal surplus assets and approved disposal (Resolution 141‑25)
• Removed Part‑lot Control for 766 & 768 18th Street to create a right of way (Resolution 142‑25)
• Approved the updated Water System Financial Plan (Resolution 143‑25)
• Approved revisions to the Flag and Proclamation Protocol Policy (Resolution 146‑25)
• Amended protocol to half‑mast the flag on Sep 30 for Truth and Reconciliation (Resolution 144‑25)
• Amended protocol to fly the Pride Flag June 1‑7 each year (Resolution 145‑25)
• Introduced and passed By‑law 3345‑25 (remove lands from Part Lot Control) and By‑law 3346‑25 (authorize borrowing) (Resolution 148‑25)
• Supported the Ministry’s Natural Gas Expansion consultation and directed staff to submit comments (Resolution 149‑25)

Council Meeting

Hanover Town Council holds a regular meeting with several action items, including a by-law to authorize a tax increment equivalent grant for 579 9th Avenue. The council will also go into closed session to discuss a letter of intent with Westario Power Inc., citing trade secrets and solicitor-client privilege. Consent agenda items include reports on the Senior Active Living Centre and the 2026 preliminary budget, as well as resolutions from other municipalities on recycling and energy standards.

• By-law 3343-25 authorizing tax increment equivalent grant agreement with 579 9th Avenue Limited
• Closed meeting to discuss a letter of intent with Westario Power Inc. (trade secret and solicitor-client privilege)
• Report PRC-11-2025 on Senior Active Living Centre
• Report DCS-10-25 on 2026 preliminary budget (including capital budget and 5-year forecast)
• Resolution from North Glengarry requesting the province amend recycling regulations

Council adopted a closed‑session resolution to discuss a confidential Westario Power Inc. letter of intent. The council approved a Tax Increment Equivalent Grant agreement with 579 9th Avenue Limited and passed By‑law 3343‑25 to enact it. Additional actions included adopting previous meeting minutes, approving consent‑agenda items, receiving the 2026 preliminary budget report for information, and passing By‑law 3344‑25 confirming the meeting proceedings.

• Approved closed‑session resolution on confidential Westario Power Inc. matter (Resolution 128‑25)
• Adopted August 11, 2025 council meeting minutes (Resolution 129‑25)
• Adopted August 11, 2025 audit committee minutes (Resolution 130‑25)
• Approved consent‑agenda items, excluding the budget report (Resolution 131‑25)
• Received 2026 preliminary budget report for information (Resolution 132‑25)
• Approved Tax Increment Equivalent Grant agreement with 579 9th Avenue Limited and By‑law 3343‑25 (Resolution 133‑25 & 135‑25)
• Approved Emergency Management Program Committee minutes (Resolution 134‑25)
• Passed By‑law 3344‑25 confirming council meeting proceedings (Resolution 136‑25)

Council Meeting

The council will consider and vote on several items including the 2024 draft financial statements and the minutes from the July 14 meeting. Key decisions include approving the Municipal Technical Rescue Agreement with Grey Highlands and the related by‑law 3341‑25, and authorizing a $475,303 contract with Montgomery Industrial Service Limited to replace mechanical rooftop units at the town’s medical clinic. The council will also adopt updates to the Fee Assistance and Labyrinth of Distinction policies, approve a Junior C live‑streaming camera agreement for the P & H Centre, and pass by‑law 3342‑25 confirming the meeting’s proceedings.

• Approve Municipal Technical Rescue Agreement with Grey Highlands (by‑law 3341‑25)
• Authorize $475,303 contract with Montgomery Industrial Service Limited for medical clinic rooftop unit replacement
• Approve Junior C Live Streaming Camera Agreement with Hanover Barons for P & H Centre
• Adopt amendments to Fee Assistance Policy (PRC‑08‑25)
• Adopt amendments to Labyrinth of Distinction Policy (PRC‑09‑25)

The council adopted the 2024 audited financial statements and approved several by‑laws and policy updates. It approved a technical rescue agreement with Grey Highlands and awarded a $475,303.25 contract to Montgomery Industrial Service Ltd for a medical clinic rooftop unit. Additional approvals included a junior‑C hockey live‑streaming camera agreement, fee assistance and Labyrinth of Distinction policy amendments, and the adoption of committee minutes.

• Approved 2024 audited financial statements (Resolution 115-25)
• Approved Committee of Adjustment minutes (Resolution 118-25)
• Approved Municipal Technical Rescue Agreement and By‑law 3341-25 (Resolution 119-25)
• Awarded $475,303.25 contract to Montgomery Industrial Service Ltd for medical clinic rooftop unit (Resolution 120-25)
• Authorized Junior C live‑streaming camera agreement with Hanover Barons (Resolution 121-25)
• Approved amendments to Fee Assistance Policy (Resolution 122-25)
• Approved amendments to Labyrinth of Distinction Policy (Resolution 123-25)
• Adopted By‑law 3342-25 confirming council proceedings (Resolution 126-25)

Council Meeting

The agenda for the Hanover council meeting on August 11, 2025, is currently procedural and does not list specific items for decision.

Audit Committee Meeting

The Audit Committee is meeting to discuss the Town of Hanover's 2024 draft financial statements. The session includes a review of the MNP Audit Findings Report.

• 2024 Draft Financial Statements
• MNP Audit Findings Report

The Audit Committee reviewed the 2024 draft financial statements, noting a $111,715,550 surplus and an $80,389 deficit from Launch Pad and the Saugeen Municipal Airport. Council voted to hold a closed‑session meeting to consider a personal performance issue, and the motion was carried. The meeting was then adjourned by a carried motion.

• Closed‑session meeting on personal performance matter approved (motion carried)
• Meeting adjourned (motion carried)

Council Meeting

Council will consider approving a food truck pilot program running August to September 2025, launching a survey on blue box recycling for non-eligible sources, and giving notice to SMART that Hanover will cease being host municipality for gas tax funding effective January 1, 2026. Several mayoral decisions delegating administrative powers and a consent agenda with reports on provincial bills, strategic plan progress, and board minutes are also on the agenda.

• Food truck pilot program proposed for August–September 2025 (Report ED-08-25)
• Survey and outreach on blue box recycling for industrial, commercial, and institutional sector (Report PW-14-25)
• Notice to Saugeen Mobility and Regional Transit (SMART) to end Hanover's role as gas tax host municipality (Report CAO-16-25)
• Support for 2025 salary and benefits market survey process (Report HR-05-25)
• Four mayoral decisions delegating powers: CAO, committees, organizational structure, and 2026 budget (MDE-2025-001 through 004)

The council adopted the minutes from the June 16 meeting. It approved a food‑truck pilot program for August‑September 2025 and directed staff to conduct a survey and outreach on blue‑box recycling for non‑eligible sources. The council also supported notifying the SMART Board that Hanover will cease to be the host municipality for gas‑tax funding effective Jan 1 2026. A by‑law confirming the proceedings of the June and July meetings was passed.

• Adopted June 16, 2025 council minutes (Resolution 103-25) – carried
• Approved food‑truck pilot program for Aug‑Sep 2025 (Resolution 111-25) – carried
• Directed staff to survey non‑eligible blue‑box recycling sources and report back (Resolution 109-25) – carried
• Supported notice to SMART to cease host municipality status for gas tax effective Jan 1 2026 (Resolution 112-25) – carried
• Passed By‑law 3340-25 confirming June 16 and July 14 council proceedings (Resolution 113-25) – carried

Council Meeting

Council will discuss the 2025 Asset Management Plan and a group benefits renewal. The body is also deciding on several by-laws regarding signs, procedure, and property easements.

• By-law 3336-25: 2025 Final Tax Levy By-law
• By-law 3334-25: Regulation of signs, awnings, advertising devices and marquees
• By-laws 3337-25 and 3339-25: Easement agreements for 837 and 845 22nd Avenue A
• 2025 Asset Management Plan draft report presentation by Watson & Associates Economists Ltd.
• Report HR-04-2025 regarding Group Benefits Renewal

The council adopted Hanover's 2025 Asset Management Plan (Resolution 93-25). It directed staff to review the Flag and Proclamation Protocol and report by November 17, 2025. The council approved a $735,390.88 group benefits proposal for 2025. Several by‑laws, including easement agreements and a sign by‑law, were passed.

• Adopted the 2025 Asset Management Plan (Resolution 93-25) – carried
• Directed staff to review Policy ADM-013 Flag and Proclamation Protocol – carried
• Approved the 2025 Group Benefits Proposal at a cost of $735,390.88 – carried
• Passed By‑law 3334-25 to regulate signs, awnings, advertising devices and marquees – carried
• Passed By‑law 3337-25 and By‑law 3339-25 authorizing easement agreements for storm sewer at 837 and 845 22nd Avenue A – carried
• Introduced and passed By‑law 3338-25 after three readings – carried
• Adopted minutes of May 20, 2025 regular council meeting (Resolution 95-25) – carried
• Held a closed‑session meeting to discuss confidential negotiation matters – carried

Committee of the Whole

The Committee of the Whole will consider staff reports on external borrowing and the 2025 final blended tax rates. Members will also review a draft update to the municipal procedure by-law and a request to proclaim June 15 as World Elder Abuse Awareness Day.

• Staff Report DCS-08-25 on external borrowing
• Staff Report DCS-09-25 on 2025 final blended tax rates with supporting charts
• Report CL-05-2025 on Procedure By-Law review and update
• Request to proclaim June 15, 2025 as World Elder Abuse Awareness Day in Hanover
• Information items include Volunteer Fair, Canada Day 2025, and committee minutes

The council approved several items, including Option #2 for external borrowing and the 2025 blended tax rates. It adopted a procedure by‑law for future adoption and rejected moving regular council meetings to 5 pm. The council proclaimed World Elder Abuse Awareness Day and directed a study of traffic enforcement cameras. It also waived notice requirements and formally declared June 2025 Pride Month, authorizing the Pride Flag to be flown except June 13‑20.

• Approved Option #2 for external borrowing (Resolution 84-25)
• Approved receipt of 2025 final blended tax rates (Resolution 85-25)
• Approved Procedure By‑law to be presented June 16, 2025 (Resolution 86-25)
• Defeated change of council meeting time to 5:00 pm (Resolution 87-25)
• Proclaimed June 15, 2025 World Elder Abuse Awareness Day; flag flown June 13‑20 (Resolution 88-25)
• Directed staff to study feasibility of traffic enforcement cameras (Resolution 89-25)
• Approved waiver of notice requirement for Pride month motion (Resolution 90-25)
• Declared June 2025 Pride Month; Pride Flag to fly except June 13‑20 (Resolution 91-25)

Council Meeting

Council will receive staff reports on a site plan control agreement for 1074 10th St, the Music in the Square 2025 season, and the 2025 Hanover Community Profile. They will also consider by-law 3333-25 to confirm proceedings from the April 22 regular council meeting and hold a closed session regarding a proposed land acquisition or disposition.

• Site plan control agreement for 1074 10th St (Report PB-07-25)
• Music in the Square 2025 season (Report ED-06-25)
• Hanover Community Profile 2025 (Report ED-07-25)
• By-law 3333-25 confirming April 22, 2025 council proceedings
• Closed meeting regarding proposed land acquisition or disposition

The council adopted the minutes from the April 22 council meeting and the May 5 Committee of the Whole meeting. It approved the minutes of several standing committees and passed By‑law No. 3333‑25. In a closed session, council authorized staff to continue the lease for the property at 612 10th Street until December 31 2025 and to proceed with plans for a proposed land acquisition or disposition, with an interim update due by October 20 2025.

• Adopted April 22, 2025 council meeting minutes (Carried)
• Adopted May 5, 2025 Committee of the Whole minutes (Carried)
• Approved minutes of Emergency Management, Police Station Review, Economic/Tourism/Cultural Development, and Waste Management committees (Carried)
• Passed By‑law No. 3333‑25 after three readings (Carried)
• Authorized closed session to discuss land acquisition/disposition and lease matters (Carried)
• Directed staff to continue lease for 612 10th Street to Dec 31 2025, with update by Oct 20 2025 (Carried)
• Adjourned the meeting at 6:48 pm (Carried)

Committee of the Whole

The Committee of the Whole will discuss and potentially decide on several infrastructure and planning items, including a 2025 road resurfacing tender and the reconstruction of 24th Avenue (County Road 28) from 10th Street to 14th Street. Other action items include a draft plan extension for the Georgiou Subdivision and a report on the Saugeen Municipal Airport Memorandum of Understanding. The committee will also receive quarterly reports on finances, water/wastewater operations, and a drinking water system inspection, plus information on strong mayor powers and various public meeting notices.

• 2025 Road Resurfacing Tender (Report PW-09-25)
• Reconstruction of 24th Avenue (County Road 28) from 10th Street to 14th Street Tender (Report PW-10-25)
• Georgiou Subdivision (File No. 42T-2016-08) Draft Plan Extension (Report PB-05-25)
• Proclamation of May 2025 as Building Safety Month (Report PB-06-25)
• Saugeen Municipal Airport Memorandum of Understanding Investment Readiness Review (Report CL-03-25)

The council approved a contract with Omega Contractors Inc. to reconstruct 24th Avenue (County Road 28) from 10th to 14th Street for $1,548,090.43 plus HST. It also accepted a $63,318.00 micro‑road resurfacing tender, extended the Georgiou Subdivision draft plan for one year, proclaimed May as Building Safety Month, declared surplus assets for disposal, and authorized a Memorandum of Understanding for the Saugeen Municipal Airport investment review.

• Approved $1,548,090.43 reconstruction of 24th Avenue (County Road 28) (CARRIED)
• Accepted $63,318.00 micro‑road resurfacing tender (CARRIED)
• Extended Georgiou Subdivision draft plan by one year (CARRIED)
• Proclaimed May 2025 as Building Safety Month (CARRIED)
• Declared identified assets surplus and authorized their disposal (CARRIED)
• Authorized CAO to enter MOU for Saugeen Municipal Airport investment readiness review (CARRIED)
• Authorized staff to provide bi‑annual citizen request portal activity report (CARRIED)

Council Meeting

Council will discuss a report on the final design and a request for proposals for contract administration services for the new police station. Other items include a by-law to authorize a provincial gas tax allocation for public transit, a report on a hybrid planning services model with Grey County, correspondence regarding the Hanover-Walkerton landfill agreement, and a proposed extension of strong mayor powers. The meeting also includes a closed session regarding a proposed land acquisition or disposition.

• Report PB-04-25: New police station final design direction and RFP for contract administration services
• By-law 3332-25: Authorize provincial gas tax allocation agreement for public transit
• Report CAO-10-25: Grey County hybrid planning service delivery model
• Correspondence: Response from Brockton regarding Hanover-Walkerton Landfill Agreement
• Correspondence: Proposed amendment to extend Strong Mayor Powers from MMAH

The council adopted the minutes from recent meetings and awarded the design and contract‑administration services for a new police station to The Ventin Group Ltd (+VG Architects) for $512,000 plus HST. It expressed support for Grey County’s hybrid planning service model and authorized a letter of agreement for the provincial gas‑tax allocation to the Saugeen Mobility and Regional Transit Corporation, passing by‑law 3332‑25. The council also approved several committee minutes, adopted by‑laws 3331‑25 and 3332‑25, and authorized a closed‑session to discuss a land acquisition matter.

• Adopted March 17 regular council minutes (CARRIED)
• Adopted March 17 special council minutes (CARRIED)
• Awarded police station design & contract administration to The Ventin Group Ltd (+VG Architects) for $512,000 + HST (CARRIED)
• Supported Grey County hybrid planning services model (CARRIED)
• Authorized provincial gas‑tax allocation agreement and approved by‑law 3332‑25 (CARRIED)
• Approved committee minutes for Health & Safety, Waste Management, Parks & Recreation, Age Friendly (CARRIED)
• Passed by‑laws 3331‑25 and 3332‑25 (CARRIED)
• Authorized closed‑session to discuss pending land acquisition (CARRIED)

Special Council Meeting

The Town of Hanover Special Council will receive and discuss Staff Report PB-03-25 on the Official Plan Review. The report includes attachments such as comments from the Saugeen Valley Conservation Authority and public notices from February 27 and March 6, 2025. Council may decide on next steps for the Official Plan update.

• Report PB-03-25 on Town of Hanover Official Plan Review
• Comments from Saugeen Valley Conservation Authority attached
• Public notice dates: Feb 27, 2025 and March 6, 2025
• PowerPoint presentation on Official Plan Review included

The council received Report PB-03-25 and formally endorsed the Town of Hanover Official Plan Review project. It appointed a steering committee composed of the Planning Advisory Committee, town planning staff, Liz Buckton of Grey County, and Dana Kieffer of Cobide Engineering. The meeting was adjourned at 4:19 pm.

• Received Report PB-03-25 and endorsed Official Plan Review (carried)
• Appointed Official Plan Review Steering Committee (Planning Advisory Committee, staff, Liz Buckton, Dana Kieffer) (carried)
• Adjourned meeting at 4:19 pm (carried)

Committee of the Whole

The Committee of the Whole will discuss infrastructure upgrades, water quality management, and asset management service levels. The body is also reviewing updates to the electronic monitoring policy and funding for an outdoor ice rink.

• Awarding Hanover Wastewater Treatment Plant Upgrades to Wellington Construction Contractors Inc. for $1,634,000.00 plus HST
• Proposed amendments to HR-007 Electronic Monitoring Policy
• Reallocation of $3,500 from 2025 capital budget savings for an outdoor ice rink
• Annual update and operational plan for the Drinking Water Quality Management System
• Direction on proposed levels of service for the Asset Management Plan (AMP)

Council directed staff to prepare a citizen request and suggestion report and approved the Asset Management Plan’s road service level and a revised HR electronic monitoring policy. It awarded a $1,634,000 contract to Wellington Construction for wastewater treatment plant upgrades, accepted the 2024 drinking water audit and operational plan, and reallocated $3,500 from the capital budget to continue the outdoor ice rink for 2025‑26.

• Directed staff to prepare Citizen Request and Suggestion report (Carried)
• Approved Asset Management Plan road infrastructure level of service alternative 1 and baseline storage level (Carried)
• Approved amendments to HR‑007 Electronic Monitoring Policy (Carried)
• Awarded wastewater treatment plant upgrade contract to Wellington Construction Contractors Inc. for $1,634,000 plus HST (Carried)
• Accepted 2024 drinking water external and internal audits and endorsed updated Operational Plan (Carried)
• Reallocated $3,500 from 2025 capital budget to continue outdoor ice rink project (Carried)

Special Council Meeting

This special council meeting will consider a staff report on youth retention focus group results. Council will then move into a closed session to discuss a proposed or pending land acquisition or disposition and solicitor-client privileged advice on a leased property agreement.

• Staff Report ED-04-25 on youth retention focus group results
• Motion to enter closed session regarding land acquisition/disposition and lease agreement legal advice

Council Meeting

Hanover council will consider a staff report on reconstructing 7th Street from 13th Avenue easterly, with a tender analysis. They will also vote on a technical rescue agreement with Southgate Township and discuss correspondence from Brockton about the Hanover/Walkerton Landfill Agreement capital costs. A delegation from the Hanover and District Hospital Foundation is scheduled.

• Reconstruction of 7th Street from 13th Avenue easterly (Report PW-05-25 with tender analysis)
• By-law 3330-25 authorizing a Technical Rescue Agreement with Township of Southgate
• Correspondence from Municipality of Brockton regarding Hanover/Walkerton Landfill Agreement capital and cost sharing
• Delegation from Mark Rogan, Chair of Hanover and District Hospital Foundation
• Report CAO-07-25 on dissolution of former Launch Pad Skills Training and Technology Centre

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve an electric vehicle charging station host agreement with EGrid Systems Inc. (Swift Charge). Other items include a delegation from the Hanover and District Hospital Foundation and a request to proclaim April 2025 as Organ and Tissue and Blood Donation Month. Several routine reports and future meeting dates are also on the agenda.

• Electric Vehicle Charging Station Host Agreement with EGrid Systems Inc. (Swift Charge) – recommendation to approve and authorize signing
• Delegation from Mark Rogan, Chair of Hanover and District Hospital Foundation
• Request to proclaim April 2025 as Organ and Tissue and Blood Donation Month, fly Be a Donor flag, and light civic centre green
• Closed session regarding Westario Power Inc. shareholder direction
• Correspondence from Municipality of Brockton regarding Saugeen Municipal Airport and related commission minutes

Finance Committee

The Finance Committee will receive a delegation from Watson & Associates on proposed levels of service for a council workshop. Reports include the quarterly financial statement for October–December 2024 and a discussion on internal and external borrowing. The committee will also adopt minutes from November 25, 2024.

• Delegation from Watson & Associates Economists Ltd. on proposed levels of service
• Quarterly financial statement for October–December 2024
• Report on internal and external borrowing
• Adoption of previous minutes (November 25, 2024)

Council Meeting

Council will consider a new by-law to establish and regulate the Town of Hanover fire department, along with a related staff report. They will also vote on authorizing an alternate method of voting for the 2026 municipal election and a new three-year agreement for the Eat Well Farmers' Market. The agenda includes approval of previous minutes, committee reports, and a closed session to discuss negotiations for a mutual municipal prosperity agreement.

• By-law 3328-25 to establish and regulate a fire department
• By-law 3327-25 authorizing alternate method of voting for 2026 election
• Report ED-01-25: Eat Well Farmers’ Market Agreement 2025-2027
• Report FI-03-25 on fire department by-law
• Closed session to discuss mutual municipal prosperity agreement negotiations

Committee of the Whole

Council will consider awarding a $9,039,100 contract to Landmark Structures Co. for construction of the 7th Avenue water tower and discuss the future of the Saugeen Municipal Airport. Several informational reports will be received, including annual water quality, fire department, and building permit statistics.

• Award of $9,039,100 contract for 7th Avenue water tower to Landmark Structures Co.
• Report on future of Saugeen Municipal Airport seeking council direction
• 2024 Annual Water Quality Report to be acknowledged and posted
• Fire Department 2024 Annual Report and Community Risk Assessment Update

Council Meeting

Hanover Council will consider a by-law for the 2025 interim tax levy, a notice of motion regarding a memorandum of understanding with Launch Pad, and annual policy renewals including insurance and workplace safety. The meeting also includes a closed session to discuss a personal matter related to Launch Pad and solicitor-client advice on Saugeen Municipal Airport options.

• By-law 3324-25 - 2025 Interim Tax Levy
• Notice of Motion regarding Memorandum of Understanding with Launch Pad
• Report DCS-02-25 - Annual Liability and Property Insurance Renewal 2025
• Report CL-01-25 - 2026 Municipal Election Voting Method
• By-law 3325-25 - Appoint Deputy Fire Chief R. Hagan