Hawkesbury public meetings in 2021

Regular Meeting of Council

Hawkesbury Council is meeting to consider several by-laws and recommendations, including the 2022 budget, a new fee schedule for planning applications, agreements with Champlain Township and Bell Mobility, and a contract award for the water treatment plant clarifier upgrade. The meeting also includes a presentation on a municipal candidates program and a closed session to discuss the CAO's salary.

• Adoption of 2022 budget estimates (By-law 74-2021)
• New fee schedule by-law for planning matters (By-law 73-2021)
• Agreement with Champlain Township for snow storage at Town depot (By-law 71-2021)
• Lease agreement with Bell Mobility Inc. (By-law 72-2021)
• Contract award for Water Treatment Plant clarifier upgrade with purchasing policy deviation

Council awarded the contract for the clarifier and filter No. 3 upgrades at the water treatment plant to Black & McDonald Limited for $6,752,900 (excluding HST), within the preapproved $8M budget. Council also adopted several by-laws, including a new fee schedule for planning matters, a records management by-law, and the 2022 budget. An agreement with Champlain Township for snow storage at the Town's snow depot was approved, and a provisional 1.8% salary increase for the CAO was granted retroactively.

• Awarded $6,752,900 contract to Black & McDonald Limited for water treatment plant clarifier and filter upgrades (carried)
• Adopted By-law 73-2021 for new planning fee schedule (carried)
• Adopted By-law 74-2021 for 2022 budget estimates (carried)
• Adopted By-law 75-2021 for records management (carried)
• Approved agreement with Champlain Township for snow storage at Town's snow depot (carried)
• Granted provisional 1.8% salary increase for CAO retroactive to April 4, 2021 (carried)
• Authorized Treasurer to transfer 2021 surplus over $25,000 (general) and $5,000 (water, sewer, waste) to capital/reserves (carried)
• Approved report on excluded depreciation expenses for 2022 budget (carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Council focused on the 2022 budget. Council will receive presentations on services from the Hawkesbury Public Library and the Hawkesbury Downtown Business Improvement Area. The agenda is otherwise procedural, with no other substantive items listed.

• 2022 Budget presentation: Hawkesbury Public Library
• 2022 Budget presentation: Hawkesbury Downtown Business Improvement Area

This was a procedural special meeting, the third session of the 2022 budget deliberations. Council heard presentations on the 2022 budgets for the Hawkesbury Public Library and the Hawkesbury Business Improvement Area, and the Treasurer addressed adjustments to the operating budget and capital expenditures. No budget was approved or denied at this session; the meeting was adjourned without a vote on the budget itself.

• Opened the special meeting (R-390-21, carried).
• Adopted the agenda as presented (R-391-21, carried).
• Heard 2022 budget presentations from the Hawkesbury Public Library and the Hawkesbury Business Improvement Area.
• Heard Treasurer Philippe Timbers on adjustments to the 2022 operating budget and capital expenditures.
• Adjourned the meeting at 3:14 p.m. (R-392-21, carried).

Regular Meeting of Council

Hawkesbury Council is meeting to consider several items, including a zoning by-law amendment for 290 Champlain Street, a proposal to stop and close part of Industrial Boulevard for a subdivision, and the hiring of a Chief Building Official. They will also vote on by-laws related to a water and sewer warranty program, election sign regulations, and the road closure. The agenda includes a petition about COVID-19 mandates and a closed session for litigation and labour relations.

• Zoning by-law amendment at 290 Champlain Street (File D14-140)
• Stop and close part of Industrial Boulevard for subdivision on former PPG plant site
• By-law 67-2021: agreement with Service Line Warranties of Canada for water/sewer warranty program
• By-law 66-2021: appoint Daniel Tessier as Chief Building Official
• By-law 68-2021: amend By-law 22-2010 regulating election signs

Council adopted a resolution (R-385-21) stating that Mayor Paula Assaly's demonstrations and remarks about a 'toxic' work climate do not represent Council's view, and apologizing to town employees; it passed 4-3. Council also voted 5-2 to keep lawyer Sébastien Huard as legal counsel. Other decisions included approving a zoning amendment for an apartment building at 290 Champlain Street, closing part of Industrial Boulevard, appointing Daniel Tessier as Chief Building Official, and adopting several by-laws.

• Adopted resolution R-385-21 disavowing the mayor's protest actions and apologizing to employees (4-3).
• Approved zoning amendment for apartment building at 290 Champlain Street (R-364-21).
• Closed a portion of Industrial Boulevard for a subdivision project (R-365-21).
• Appointed Daniel Tessier as Chief Building Official (R-367-21, By-law 66-2021).
• Authorized negotiations with Hawkesbury Hawks Jr A to manage the Sports Complex bar (R-368-21).
• Adopted By-law 68-2021 amending election sign rules (R-369-21).
• Authorized negotiations with Township of Champlain for snow depot use (R-370-21).
• Discontinued lifetime $5.00 boat ramp passes (R-377-21).

Special Meeting of Council

This is a special meeting of Hawkesbury Council focused on the 2022 budget. The agenda includes a presentation of services as part of the budget discussion. No decisions are listed; the meeting is for discussion and review.

• 2022 Budget discussion
• Presentation of services

Council approved $8,000,000 for the water filtration plant project and supported a grant application for the connecting link project for Bon Pasteur and McGill Streets. The meeting was a special budget session, held remotely, and was adjourned to resume on December 2, 2021.

• Approved $8,000,000 for the water filtration plant project (R-355-21).
• Supported the grant application for the connecting link project for Bon Pasteur and McGill Streets (R-356-21).

Special Meeting of Council

This is a special meeting of Hawkesbury Council convened to review the 2022 budget. The agenda includes presentations and documents on the 2022 operating budget, capital budget, and a 2021-2022 comparative budget. No decisions are listed on the agenda; the meeting appears focused on discussion and review.

• 2022 operating budget presentation
• 2022 capital budget document
• 2021-2022 comparative budget
• Capital budget technical sheets

The special meeting was the first of several 2022 budget sessions. Council heard presentations from the Treasurer and various departments, including Public Works, Planning, Recreation, and Fire. No budget decisions were made; the meeting adjourned and will resume the next day.

• Opened the meeting (R-353-21, carried)
• Adopted the agenda as presented (R-354-21, carried)

Committee of the whole

The Committee of the Whole is meeting to discuss several items, including a review of the by-law regulating election signs, a strategy on environment, recycling and composting, and an electricity and heating report for Centre Culturel Le Chenail. No presentations or in-camera sessions are scheduled.

• Review of By-law N° 22-2010 to regulate election signs, brought forward by Councillor Yves Paquette
• Discussion of strategy on environment, recycling and composting
• Electricity and heating report for Centre Culturel Le Chenail

The Committee of the Whole withdrew an item reviewing By-law N° 22-2010 on election signs, deferring it to the next regular meeting on November 29, 2021. No other substantive decisions were made; discussions covered hazardous waste collection, composting costs, and the Centre Culturel Le Chenail's utility bill repayment.

• Withdrew review of By-law N° 22-2010 on election signs, deferred to Nov. 29 meeting
• Adopted agenda with the withdrawal of item 5.1
• Opened and adjourned meeting (carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Town Council with a closed session to discuss an Alternative RH report and workplace atmosphere, as well as potential litigation against the corporation. No public decisions or discussions are listed on the agenda.

• Closed meeting item 4.1: Alternative RH report and work atmosphere (under Municipal Act, 2001, s. 239(2)(b))
• Closed meeting item 4.2: Litigation against the Corporation of the Town of Hawkesbury (under s. 239(2)(e))

The special meeting was largely procedural. Council adopted the agenda minus item 4.2, held a closed session to discuss an identifiable individual, and tabled the related item (Alternative RH report and work atmosphere) without substantive action. No other decisions were made.

• Adopted agenda with item 4.2 removed (R-348-21)
• Held closed meeting per Municipal Act s. 239(2)(b) (R-349-21)
• Reconvened into open session (R-350-21)
• Tabled item 4.1 (Alternative RH report and work atmosphere) (R-351-21)

Affordable Housing Committee

The Affordable Housing Committee is meeting to adopt minutes from March 2021 and review draft documents from RDN, including a business case and financial model related to affordable housing. No closed meeting is scheduled. The meeting is largely procedural with one substantive item for discussion.

• Review of Business Case VAK4 - DRAFT
• Review of Hawkesbury Financial Model - VAK3 - DRAFT
• Adoption of minutes from March 15, 2021 meeting

The committee reviewed revised documents from RDN, noting higher construction costs and a tight cost margin, but found them useful. They agreed to present the documents to council for approval. They also discussed inviting two groups—Habitaction, a new not-for-profit supporting housing cooperatives, and UCPR Economic Development, studying using the Prescott Russell residence for minimum-wage workers—to a future meeting.

• Agreed to present revised RDN documents to council for approval
• Agreed to invite Habitaction and UCPR Economic Development to a future meeting

Regular Meeting of Council

This is a regular meeting of Hawkesbury Town Council. Council will consider amendments to the organization recognition and support policy, a proposal to create a new lot at 275-279 Main Street East, and requests for support from the City of Kitchener regarding a vaccine passport program and renovictions. The meeting also includes routine adoption of minutes and a closed session to discuss a coaching report for the mayor.

• Amendments to the organization recognition and support policy
• Creation of a new lot at 275-279 Main Street East (ref. B-079-2021 UCPR)
• Request for support for City of Kitchener's Vaccine Passport Program
• Request for support for City of Kitchener's Renovictions initiative
• Closed meeting to discuss final coaching report for Mayor Paula Assaly

Council adopted two new policies (SL-P-2021-01 and SL-P-2021-02) to replace the previous organization recognition and support policy, making them more inclusive and transparent. It also approved a lot creation at 275-279 Main Street East with conditions, and supported resolutions from the City of Kitchener on vaccine passports and renovictions. A motion to table the final coaching report for Mayor Paula Assaly was defeated, and the report was not received.

• Adopted policies SL-P-2021-01 and SL-P-2021-02 replacing SL-P-2019-03 (carried)
• Approved lot creation at 275-279 Main Street East with road widening conditions (carried)
• Supported City of Kitchener resolution on Vaccine Passport Program (carried)
• Supported City of Kitchener resolution on renovictions (carried)
• Defeated motion to table final coaching report for Mayor Paula Assaly (defeated)
• Resolved not to receive final coaching report for Mayor Paula Assaly (carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Council held to receive general information from Treasurer Philippe Timbers about 2022 budget planning. The agenda is otherwise procedural, with no decisions or public hearings listed.

• Presentation by Treasurer Philippe Timbers on 2022 budget planning
• Budget 2022 presentation document (in French only)

This was a special meeting with no substantive decisions. Council received a presentation from the Treasurer on 2022 budget information and the new Questica budgeting software. The only actions were procedural: adopting the agenda and adjourning.

• Opened meeting at 9:02 a.m. (carried)
• Adopted agenda as presented (carried)
• Adjourned meeting at 10:36 a.m. (carried)

Zoning Amendment Public Meeting

This is a special meeting of Hawkesbury Town Council to hold a public meeting on proposed amendments to the zoning by-law for the property at 290 Champlain Street. The amendments would rezone the property from Residential Zone 2 (R2) to Residential Zone 4 (R4), reduce the required distance between the entrance and the north property line from 1.5 m to 0.5 m, and reduce the minimum landscaped space from 30% to 26.6% of the land area. Members of the public are invited to comment on the proposed changes.

• Rezoning of 290 Champlain Street from Residential Zone 2 (R2) to Residential Zone 4 (R4)
• Reduction of required distance between entrance and north property line from 1.5 m to 0.5 m
• Reduction of minimum landscaped space from 30% to 26.6% of land area
• Public comments invited on proposed zoning amendments

Council held a special public meeting to hear a request by Anthony Assaly to amend the zoning by-law for 290 Champlain Street. No decision was made; the meeting was procedural, with public comments heard and the matter left for a future council decision.

• Adopted meeting agenda (R-333-21)
• Adjourned meeting at 6:39 p.m. (R-334-21)

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a single substantive item: a closed session to discuss an employment contract for the Chief Building Officer. The meeting is otherwise procedural, covering opening, agenda adoption, conflict disclosures, and adjournment.

• Closed meeting to discuss employment contract for Chief Building Officer
• Closed session cited under Municipal Act, 2001, section 239(2)(b) regarding identifiable individual

Council held a closed session to discuss an employment contract for the Chief Building Officer, citing the Municipal Act exception for identifiable individuals. After reconvening, Council confirmed the instructions given in-camera to the Chief Administrative Officer. No other substantive decisions were made.

• Confirmed in-camera instructions to CAO re Chief Building Officer contract (carried)
• Held closed meeting at 3:02 p.m. under Municipal Act s. 239(2)(b) (carried)
• Reconvened into open session at 3:12 p.m. (carried)

Regular Meeting of Council

The Council will review a proposal for the creation of new lots at 367 James Street. The meeting also includes a presentation by the Ontario Provincial Police regarding their detachment action plan.

• Creation of a new lot on lot 59, Registered Plan M-14 and lot 8, Registered Plan M-16 at 367 James Street
• Tax refund application under Section 357 of the Municipal Act 2001 by Paula Assaly
• Presentation of the 2020-2022 Hawkesbury Detachment Action Plan by Inspector Chris McGillis
• Discussion regarding Finance Department operating hours
• Update on costs related to June 16, 2020

Council approved a lot severance application for 367 James Street, supported a tax refund for 545 Industriel Blvd, and voted to close Town Hall during lunch hours. All decisions were carried unanimously.

• Supported severance authorization for lot at 367 James Street (carried)
• Approved tax refund under Section 357 for 545 Industriel Blvd (carried)
• Closed Town Hall during lunch hours to standardize hours (carried)

Special Meeting of Council

This is a special meeting of Council with a single substantive item: a closed session to discuss potential litigation and solicitor-client privileged advice, referencing a letter and email dated October 8, 2021. The rest of the agenda is procedural (opening, adoption of agenda, disclosures, adjournment). No decisions or public discussions are scheduled.

• Closed meeting under Municipal Act sections 239(2)(e) and (f) for potential litigation
• Reference to letter and email of October 8, 2021

Committee of the whole

The Committee of the Whole is meeting to discuss several items brought forward by council members and department heads, including a return to in-person council meetings, a review of the election signs by-law, and preparation of the 2022 budget. Also on the agenda are presentations on a service line warranty program and proposed changes to finance department opening hours. The meeting includes standard procedural items such as adoption of the agenda and disclosures of conflicts of interest.

• Return to in-person Council meetings (item 5.1)
• Review of By-law N° 22-2010 to regulate election signs (item 5.2)
• Hawkesbury Industrial Strategic Development Community Association (item 5.3)
• Budget preparation for 2022 (item 5.5)
• Service Line Warranty Program presentation (item 6.1)

The committee discussed several items but made no formal decisions. Councillor Paquette will present a recommendation on November 29, 2021, to return council meetings to Council Chambers in January 2022, possibly in a hybrid format. A review of the election sign by-law was deferred to the November 16 committee meeting. The committee also discussed the management of the Hawkesbury Industrial Strategic Development Community Association, municipal facility inspections, and the 2022 budget preparation, with no votes taken.

• Agenda adopted as presented (carried)
• Meeting adjourned at 10:52 a.m. (carried)
• Return to in-person council meetings deferred to November 29, 2021, for recommendation
• Election sign by-law review deferred to November 16, 2021, committee meeting
• No action taken on Hawkesbury Industrial Strategic Development Community Association management
• No action taken on municipal facilities inspection report
• No action taken on Service Line Warranty Program
• No action taken on Finance Department opening hours

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a single substantive item: a recommendation to deviate from the town's recruitment policy. The agenda is otherwise procedural, with no closed-session items listed.

• Recommendation to deviate from recruitment policy (SRH-P-05-01)
• Attachments include policy and recommendation documents

Council voted to deviate from its recruitment policy to offer the Chief Building Official position to a candidate retained from a previous competition, as the current official is leaving in November 2021. The motion was carried. No other substantive decisions were made; the meeting was procedural and adjourned shortly after.

• Approved deviation from recruitment policy to hire Chief Building Official from prior competition (R-309-21, carried)
• Adopted meeting agenda (R-308-21, carried)
• Adjourned meeting at 11:35 a.m. (R-310-21, carried)

Special Meeting of Council

This is a special meeting of Council with a closed session covering three items: a proposed resolution from October 8, 2021, potential litigation related to a letter of October 8, 2021, and designating a council member to discuss with a lawyer regarding an email of October 8, 2021. All items are discussed under the Municipal Act, 2001, citing solicitor-client privilege, potential litigation, identifiable individual information, and labor relations. No public decisions or substantive agenda items are listed.

• Closed session discussion on proposed resolution of October 8, 2021
• Closed session on potential litigation re: letter of October 8, 2021
• Closed session to designate council member to discuss with lawyer re: email of October 8, 2021

Council passed a resolution stating that comments made by Mayor Paula Assaly at the September 27, 2021 meeting, after the Integrity Commissioner's report, were made in her personal capacity and do not reflect Council's views. The resolution also affirmed Council's responsibility to provide a workplace free from violence or harassment. The vote was 5 to 1, with Mayor Assaly voting against.

• Adopted resolution disavowing mayor's comments on Integrity Commissioner report (5-1)
• Confirmed in-camera instructions to lawyer Sébastien Huard
• Held closed meeting to discuss litigation, solicitor-client privilege, identifiable individual, and labor relations

Regular Meeting of Council

This is the regular meeting of Hawkesbury Council on October 12, 2021. Council will consider a recommendation to create a new lot at 275-279 Main Street East, discuss a sign for the Le Chenail Cultural Center, and review requests for support from other municipalities. The agenda also includes routine items like minutes, by-laws, and a closed meeting.

• Creation of a new lot at 275-279 Main Street East, lots 52 and 53 of Registered Plan M-20 (B-079-2021 UCPR)
• Le Chenail Cultural Center sign
• Request for support for Township of Champlain regarding Colacem Canada Inc. Environmental Compliance Approval
• Request for support for City of Stratford to phase out Ontario's gas plants
• Natural hazard mapping for Ottawa River and Bear Brook catchment (South Nation Conservation memo)

Council approved a severance application for a new lot at 275-279 Main Street East, supporting the United Counties' recommendation. It also changed the Le Chenail Cultural Center sign foundation from cement to screw pile and adopted Option 1 for collaboration, despite the center's outstanding balance. A memo from South Nation Conservation on natural hazard mapping was received. No other substantive decisions were made.

• Supported severance application for new lot at 275-279 Main Street East (carried)
• Changed Le Chenail Cultural Center sign foundation to screw pile and adopted Option 1 (carried)
• Received memo from South Nation Conservation on natural hazard mapping (carried)

Special Meeting of Council

This is a special meeting of Council with a single substantive item: a closed session to discuss a complaint and potential litigation regarding Human Resources, referenced to the Ministry of Labour under the Occupational Health and Safety Act. The closed session is justified under the Municipal Act for personal matters and labour relations. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment).

• Closed meeting to discuss complaint and potential litigation regarding Human Resources
• Reference to Ministry of Labour under Occupational Health and Safety Act
• Follow-up on May 18, 2021 Committee of the Whole in-camera meeting

The special meeting was largely procedural, with the only substantive action being a resolution to confirm instructions given in-camera to the Clerk to contact Me Sébastien Huard regarding the resolution of Councillor Robert Lefebvre. The meeting also included a closed session to discuss an identifiable individual and labor relations, and was adjourned shortly after.

• Adopted the agenda as presented (R-292-21)
• Held a closed meeting to discuss an identifiable individual and labor relations (R-293-21)
• Reconvened into open session at 10:55 p.m. (R-294-21)
• Confirmed in-camera instructions to the Clerk to communicate with Me Sébastien Huard regarding the resolution of Councillor Robert Lefebvre (R-295-21)
• Adjourned the meeting at 11:00 a.m. (R-296-21)

Regular Meeting of Council

This is a regular meeting of Hawkesbury Town Council. Council will consider several items requiring action, including a request to transfer a portion of Industrial Boulevard for a subdivision project on former PPG land, an exemption from part lot control for properties at 530-532 Mario Street, and the annual re-adoption of the stopping-up and closing of roads policy. Council will also receive a report from the Integrity Commissioner, hear a delegation about paving Stevens Street, and receive a presentation from the UCPR Coalition for Climate Action. The meeting includes a closed session to discuss a water committee service agreement.

• Request to transfer a portion of Industrial Boulevard for subdivision on former PPG land
• Exemption from part lot control for 530-532 Mario Street (By-law 60-2021)
• Annual re-adoption of stopping-up and closing of roads policy (By-law 61-2021)
• Filing of Integrity Commissioner report (File HAWK-2001)
• Delegation from Jim Kamal regarding paving of Stevens Street

Council accepted the Integrity Commissioner's report (5-1) and tabled a proposed sanction requiring a two-thirds majority for management hiring/firing. It also approved a part lot control exemption for 530-532 Mario Street, authorized procedures to close a portion of Industrial Boulevard, and re-adopted the road closure policy.

• Accepted Integrity Commissioner report (5-1)
• Tabled sanction on management team hiring/firing definition
• Approved part lot control exemption for 530-532 Mario Street
• Authorized closure procedures for a portion of Industrial Boulevard
• Re-adopted road stopping-up and closing policy ST-P-2020-01
• Adopted by-law 60-2021 (part lot control exemption)
• Adopted by-law 61-2021 (road closure policy)
• Received monthly reports and accounts payable

Committee of the whole

The Committee of the Whole is meeting to discuss a global zoning by-law amendment related to housing and rentals, and a proposed by-law to regulate temporary car shelters (Tempo). Council members also raised items on composting and accounts payable. The meeting includes an in-camera discussion about a water committee service agreement.

• Global Zoning by-law amendment re: Housing and Rentals
• By-law to govern temporary car shelters (Tempo)
• Compositing item brought by Mayor Assaly
• Accounts payable item brought by Mayor Assaly
• In-camera discussion on water committee service agreement

The Committee of the Whole held a discussion-only meeting with no formal decisions. Councillor Lefebvre will explore a composting partnership and report back in December 2021. Accounts payable will be distributed monthly and adopted at the next regular meeting. A zoning by-law amendment on housing and rentals and a by-law on temporary car shelters were discussed, with changes to be made before future presentations.

• Agenda adopted as presented (carried)
• Closed meeting held to discuss water committee service agreement (carried)
• Council reconvened into open session (carried)
• Meeting adjourned at 11:40 a.m. (carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Town Council with a single substantive item: a closed-session discussion of an Integrity Commissioner report (File HAWK-2001) concerning an identifiable individual and labor relations. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment).

• Closed meeting to discuss Integrity Commissioner report - File HAWK-2001
• Discussion cited under Municipal Act, 2001, sections 239(2)(b) and (d)

The special meeting was largely procedural. Council adopted the agenda, then moved into closed session to discuss an Integrity Commissioner report (File HAWK-2001) concerning an identifiable individual and labor relations, per the Municipal Act. Council reconvened in open session and adjourned without any substantive public decisions.

• Adopted the agenda as presented (R-271-21)
• Held closed meeting at 1:32 p.m. to discuss Integrity Commissioner report (R-272-21)
• Reconvened into open session at 3:50 p.m. (R-273-21)
• Adjourned meeting at 3:53 p.m. (R-274-21)

Regular Meeting of Council

Hawkesbury Council's regular meeting includes proposed amendments to By-law 20-2005 to allow electronic participation in Council meetings, a resolution to recognize September 30 as the National Day for Truth and Reconciliation, and the hiring of a Municipal Facilities Manager. Council will also discuss a report on abandoned houses, a request for support for Rail Safety Week, and hold a closed session on firefighter negotiations and organizational changes.

• Amendments to By-law 20-2005 to allow virtual Council meetings
• Resolution to recognize September 30 as National Day for Truth and Reconciliation
• Hiring of a Municipal Facilities Manager
• Report on abandoned houses in Hawkesbury
• Closed session on firefighter negotiations and organizational chart changes

Council approved amendments to By-law N° 20-2005 to allow members of council, boards, and committees to participate electronically in meetings outside of declared emergencies. Council also committed to recognizing September 30th as the National Day for Truth and Reconciliation, hired Carlos Gnacadja as full-time Municipal Facilities Manager, and supported Rail Safety Week. The meeting included a closed session for discussions on identifiable individuals and labour relations.

• Approved amendments to By-law N° 20-2005 allowing electronic participation in meetings outside declared emergencies
• Committed to recognizing September 30th, 2021 as National Day for Truth and Reconciliation
• Hired Carlos Gnacadja as full-time Municipal Facilities Manager effective September 20, 2021
• Supported national Rail Safety Week from September 20 to 26, 2021
• Received the Joint Recycling Committee report of August 16, 2021, except for accounts payable
• Received the accounts payable from the Joint Recycling Committee report of August 16, 2021
• Adopted By-law N° 57-2021 appointing Sonia Girard as Deputy Division Registrar
• Adopted By-law N° 58-2021 amending By-law N° 20-2005 for governing meetings

Affordable Housing Committee

The Affordable Housing Committee is meeting to adopt its agenda, address conflicts of interest, and then move into a closed session. The only substantive item is a confidential discussion with a potential promoter, justified under the Municipal Act for commercial and financial information. The meeting is otherwise procedural, with no public decisions or reports listed.

• Closed meeting discussion with a potential promoter under Municipal Act s. 239(2)(i)
• Adoption of agenda
• Disclosures of conflicts of interest
• Date of next meeting and adjournment

The Affordable Housing Committee met remotely and adopted its agenda with no conflicts of interest. The committee then held a closed meeting from 1:40 p.m. to 2:50 p.m. to discuss commercial and financial information supplied in confidence, as permitted under the Municipal Act. No substantive decisions were made in open session; the meeting adjourned at 3 p.m.

• Adopted the agenda as presented (carried)
• Held closed meeting to discuss confidential commercial/financial info (carried)
• Reopened the meeting at 2:50 p.m. (carried)
• Adjourned the meeting at 3 p.m. (carried)

Affordable Housing Committee

The Hawkesbury Affordable Housing Committee is meeting to discuss additional funds offered by the Government of Ontario, follow up with the Alberta Rural Development Network, and consider unsold lots on Portelance and Tache Road. They will also explore potential sites at Parks Larocque and Cadieux. The agenda is otherwise procedural, with no decisions or votes listed.

• Discussion of additional funds offered by Government of Ontario
• Follow up with Alberta Rural Development Network
• Unsold lots on Portelance and Tache road
• Potential sites to explore: Parks Larocque and Cadieux

The committee discussed additional Ontario funding for affordable housing, with a September 15th deadline, and heard from UCPR officials about available funds. They also discussed unsold UCPR lots on Portelance and Tache streets, which are being sold to private owners due to soil issues. The committee agreed to recommend that council broaden its mandate to explore affordable housing at Larocque Park, as the current list of sites is not viable.

• Agenda adopted as presented (carried)
• Agreed to recommend broadening committee mandate to include Larocque Park (motion to add to September agenda)
• Meeting adjourned at 2:45 p.m. (carried)

Regular Meeting of Council

Hawkesbury Council is holding a regular meeting with several action items, including appointing a grant administrator for the Community Improvement Plan, delegating responsibility for the Community Safety and Well-being Plan to the UCPR, and considering a part lot control exemption for 1851-1853 Suzie Crescent. Council will also hear a presentation on the 2020 financial statements from MNP and consider several by-laws, including a zoning amendment for Mont Roc and a transfer payment agreement for the ICIP green stream. The meeting includes a closed session to discuss a support request from the Catholic District School Board of Eastern Ontario.

• Appointment of a grant application administrator under the Community Improvement Plan
• Delegation of responsibility for Community Safety and Well-being Plan to the UCPR
• Request for exemption to part lot control for 1851-1853 Suzie Crescent
• By-law N° 53-2021: Zoning amendment for Mont Roc, Part 1 of lot 11 on plan M-18
• By-law N° 55-2021: Transfer payment agreement for ICIP green stream

Council accepted the 2020 financial statements as presented by MNP, with an amendment to item 11 regarding the provincial police contract ending in 2022 instead of 2021. Council also approved several administrative items, including designating the Town's planner as the Community Improvement Plan administrator, delegating responsibility for the Community Safety and Well-being Plan to the UCPR, and granting a part lot control exemption for properties on Suzie Crescent. Three by-laws were passed, including a zoning amendment for Mont Roc and a transfer payment agreement for the ICIP green stream.

• Accepted 2020 financial statements with amendment to police contract end date (carried)
• Designated Town's current Planner as Community Improvement Plan administrator (carried)
• Approved delegation of Community Safety and Well-being Plan responsibility to UCPR (carried)
• Granted part lot control exemption for 1851-1853 Suzie Crescent (carried)
• Passed By-law 53-2021 zoning amendment for Mont Roc (3 readings carried)
• Passed By-law 54-2021 exemption from part lot control for Suzie Crescent (3 readings carried)
• Passed By-law 55-2021 transfer payment agreement for ICIP green stream (3 readings carried, title amended)
• Supported Mississauga's resolution on Canada Day and Human Rights Tribunal ruling (carried)

Special Meeting of Council

This special meeting of Council includes a recommendation to approve service agreements for building inspectors, approval of a supplementary budget and contract award for the McGill retaining wall, and the appointment of three building inspectors and property standard officers. The agenda also includes standard procedural items such as opening, adoption of the agenda, and disclosures of conflicts of interest.

• Service agreements for building inspectors
• Supplementary budget and contract award for McGill retaining wall
• By-law 50-2021 appointing Jessy Hoffman as Building Inspector and Property Standard Officer
• By-law 51-2021 appointing Lino Gambuto as Building Inspector and Property Standard Officer
• By-law 52-2021 appointing Jacques Gauthier as Building Inspector and Property Standard Officer

Council approved a $700,000 budget increase for the McGill Street retaining wall project, bringing the total to $1,750,000, and awarded the contract to Hawkesbury Transport & Excavation Inc. for $1,453,230 (excluding HST). Council also authorized the CAO to negotiate service agreements with Lino Gambuto and surrounding municipalities to fill building inspector vacancies, and passed three by-laws appointing inspectors.

• Approved $700,000 budget increase for McGill retaining wall, total $1,750,000 (R-239-21)
• Awarded McGill retaining wall contract to Hawkesbury Transport & Excavation Inc. for $1,453,230 excl. HST (R-239-21)
• Authorized CAO to negotiate service agreements with Lino Gambuto, Hawkesbury East, and Champlain for building inspectors (R-238-21)
• Adopted By-law 50-2021 appointing Jessy Hoffman as Building Inspector and Property Standard Officer
• Adopted By-law 51-2021 appointing Lino Gambuto as Building Inspector and Property Standard Officer
• Adopted By-law 52-2021 appointing Jacques Gauthier as Building Inspector and Property Standard Officer

Affordable Housing Committee

The Affordable Housing Committee is meeting to follow up on a reference from the Alberta Rural Development Network and to hold a closed session to discuss affordable housing with a potential developer. The closed session is justified under the Municipal Act for confidential commercial and financial information. The rest of the agenda is routine procedural items.

• Follow-up on Alberta Rural Development Network reference
• Closed meeting: affordable housing discussion with a potential developer
• Closed session cited under Municipal Act, 2001, s. 239(2)(i)

The committee discussed follow-up with the Alberta Rural Development Network (ARDN) to help developers apply to CMHC, and agreed to organize a meeting with ARDN and possibly a not-for-profit group. A closed meeting was held to discuss affordable housing with a potential developer. No formal decisions were made beyond adopting the agenda and adjourning.

• Agenda adopted as presented (carried)
• Closed meeting held at 2:00 p.m. to discuss commercial/financial info with potential developer (carried)
• Meeting adjourned at 2:45 p.m. (carried)

Regular Meeting of Council

The Hawkesbury Town Council is meeting to decide on several matters, including a budget for CCTV inspections, amendments to the Community Improvement Plan, and multiple zoning by-law amendments and part lot control exemptions. The council will also consider by-laws related to capital works and delegating powers to the Chief Administrative Officer, as well as requests for support on various issues. A closed session is scheduled to discuss the disposal of municipal land and confidential information about contaminated land on Chenail Boulevard.

• Approval of budget for CCTV inspection in 2021
• Amendment to Zoning By-law for Place Mont-Roc (File D14-138)
• Remodeling lots 187 and 188, 361-379 McGill Street (B-049-2021 UCPR)
• Exemptions from part lot control for properties on Sinclair Street, Paul Crescent, and Jacynthe Street
• By-law 42-2021 to authorize capital work application to Ontario Infrastructure and Lands Corporation (OILC)

Council approved a $200,000 budget for CCTV sewer line inspections, adopted amendments to the Community Improvement Plan, and formed a new grant committee. It also approved a zoning amendment for an apartment building at Place Mont-Roc, supported several part lot control exemptions, and passed multiple by-laws, including one to delegate powers to the CAO. All decisions were carried unanimously.

• Approved $200,000 budget for CCTV sewer line inspection (R-218-21)
• Adopted Community Improvement Plan amendment (R-219-21)
• Formed new CIP Grant Committee with Planning, Construction, Finance (R-220-21)
• Approved zoning amendment for apartment building at Place Mont-Roc (R-221-21)
• Supported consent application for lots on McGill Street (R-222-21)
• Granted part lot control exemptions for Sinclair St, Paul Cres, Jacynthe St (R-223-21 to R-226-21)
• Passed by-laws 42-2021 to 48-2021, including capital works and CAO delegation
• Endorsed motions supporting anti-hate, fire departments, and Lyme disease (R-228-21 to R-230-21)

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a single substantive item: a closed session to discuss the employment contract of the Chief Administrative Officer. The closed session is justified under the Municipal Act for matters involving an identifiable individual and labor relations. The rest of the agenda is procedural (opening, adoption of agenda, disclosures, adjournment).

• Closed meeting to discuss contract of employment of Chief Administrative Officer

The special meeting was held remotely and opened at 1:30 p.m. Council adopted the agenda and then moved into a closed session to discuss an identifiable individual and labor relations, specifically the Chief Administrative Officer's employment contract. After reopening, Council confirmed the instructions given in-camera to lawyer Sébastien Huard. The meeting adjourned at 2:23 p.m.

• Adopted the agenda as presented (R-209-21).
• Held a closed meeting at 1:33 p.m. to discuss an identifiable individual and labor relations (R-210-21).
• Reopened the meeting at 2:21 p.m. (R-211-21).
• Confirmed the in-camera instructions given to lawyer Sébastien Huard regarding the CAO's employment contract (R-212-21).
• Adjourned the meeting at 2:23 p.m. (R-213-21).

Special Meeting of Council

This is a special meeting of Council to consider a subdivision application (010-S-15-004) along with amendments to the Zoning by-law and Official Plan (files D09-44 and D14-139). The agenda includes public notices in English and French and a signed draft plan. No other substantive items are listed.

• Subdivision application 010-S-15-004
• Amendments to Zoning by-law (file D09-44)
• Amendments to Official Plan (file D14-139)
• Public notices in English and French dated 24 June 2021
• Signed draft plan 010-S-015-004

The special meeting was held to receive public input on a subdivision application and related zoning and official plan amendments. No formal decisions were made; the meeting was procedural, with comments noted for consideration. The meeting adjourned without any votes on the application.

• Adopted the agenda as presented (R-214-21)
• Adjourned the meeting at 6:53 p.m. (R-215-21)

Committee of the whole

The Committee of the Whole is meeting to discuss several items, including a proposed new building by-law, a cycling network, food truck regulations, and a request to withdraw from part lot control for properties on Sinclair Street. They will also hear a presentation from the Canada Mortgage and Housing Corporation on affordable housing and consider a council member's item about a police youth program. The meeting includes an in-camera session to discuss declaring municipal land obsolete.

• Proposed new building by-law (report by Marc-André Décoeur)
• Food trucks and refreshment vehicles by-law (report by Myriam Longtin)
• Request to withdraw from part lot control for 1007 and 1009 Sinclair Street
• Presentation by CMHC on affordable housing
• In-camera discussion on declaring municipal land obsolete

The committee heard presentations and discussed several items but made no final decisions. A CMHC presentation covered affordable housing programs. Proposed changes to the construction by-law, cycling network additions, and a food truck by-law were all discussed for future action. A recommendation on a part lot control withdrawal for 1007 and 1009 Sinclair Street will come to the next Council meeting.

• Adopted the agenda as presented (R-205-21)
• Held a closed meeting to discuss disposal of a property (R-206-21)
• Reopened the meeting at 11:10 a.m. (R-207-21)
• Adjourned the meeting at 11:12 a.m. (R-208-21)

Regular Meeting of Council

This is the regular meeting of Hawkesbury Council on June 14, 2021. Council will consider approving a budget for a snowblower in 2022, selling obsolete equipment, and hiring a Human Resources Manager. They will also introduce a by-law to authorize vote counting equipment and hold a closed session for labor relations and firefighter negotiations.

• Approval of budget for a snowblower in 2022
• Sale of obsolete equipment
• Hiring of a Human Resources Manager
• By-law 40-2021 to authorize use of vote counting equipment
• Closed meeting: labor relations and firefighter negotiations

Council approved a $190,000 budget for a snowblower in 2022, allowing the call for tenders to begin. They also authorized the sale of obsolete equipment, hired Renée Périgny as Human Resources Manager, and passed a by-law to authorize vote counting equipment. Council supported requests from Fort Erie and Terrace Bay on federal and provincial matters.

• Approved $190,000 budget for snowblower purchase in 2022 (R-195-21).
• Authorized sale of obsolete equipment per policy (R-196-21).
• Hired Renée Périgny as full-time Human Resources Manager (R-197-21).
• Gave third reading to By-law 40-2021 authorizing vote counting equipment.
• Received Hawkesbury Public Library quarterly report (R-198-21).
• Supported Fort Erie's recommendation against eliminating capital gains tax exemption on primary residences (R-199-21).
• Supported Terrace Bay's request for MFIPPA review (R-200-21).
• Adopted in-camera minutes from previous meetings (R-203-21).

Special Meeting of Council

This special meeting of Council has one substantive item: a proposed Zoning By-law Amendment (File D14-138) for a property at the south-west corner of Spence Avenue and Industrial Boulevard. The application would rezone the land from Institutional (I) to Residential Zone 4 (R4) and reduce required parking from 1.5 to 1 space per dwelling unit, to allow a 24-unit apartment building with mostly underground parking. Council will decide whether to adopt the amendment.

• Rezone from Institutional (I) to Residential Zone 4 (R4) for property at Spence Avenue and Industrial Boulevard
• Reduce parking requirement from 1.5 to 1 space per dwelling unit
• Proposed 24-unit apartment building with mostly underground parking
• File D14-138, Place Mont-Roc

The special meeting was called to order and the agenda was adopted as presented. A proposed amendment to the Zoning by-law for Place Mont-Roc was presented, but no decision was made; the town received no citizen requests or comments. The meeting adjourned without any substantive votes on the amendment.

• Adopted the agenda as presented (R-191-21).
• Adjourned the meeting at 6:15 p.m. (R-192-21).

Regular Meeting of Council

Hawkesbury Council is meeting to decide on a supplementary budget for the 2021 paving contract, a zoning amendment for a property on Chartrand Avenue, and the sale of real property at Christ-Roi. Council will also consider several appointments, including an acting Deputy Clerk and a Deputy Chief Building Official, and will vote on multiple by-laws, including the 2021 tax levy and an agreement with the United Counties of Prescott and Russell.

• Supplementary budget for 2021 paving contract
• Zoning By-law amendment for property on Chartrand Avenue (lots 13 and 14, Concession 1, Broken Front)
• Sale of real property at Christ-Roi
• By-law 36-2021 to levy 2021 tax rates
• By-law 38-2021 agreement with United Counties of Prescott and Russell for road transfer funds

Council defeated a zoning by-law amendment (3-4) that would have allowed stacked townhouses on property at Roch Street and Chartrand Avenue. Council approved a $295,000 supplementary budget for extra paving work, financed by federal gas tax, bringing the total to $700,000. Council also approved the Community Safety and Well-Being Plan, declared the Christ-Roi property surplus, and made several appointments and hires.

• Defeated zoning amendment for stacked townhouses at Roch Street and Chartrand Avenue (3-4)
• Approved $295,000 supplementary budget for paving, financed by gas tax, total $700,000
• Approved Community Safety and Well-Being Plan for the Town of Hawkesbury
• Declared Christ-Roi property surplus to the needs of the Town
• Appointed Lora Gut as acting Deputy Clerk
• Appointed Michel Lalonde as Deputy Chief Building Official
• Hired Geneviève Goulet as full-time project manager, effective September 2021
• Hired Bonnie Jean-Louis as full-time Recreation Coordinator

Committee of the whole

The Committee of the whole is meeting to discuss several items, including an evaluation of the Planning Department's cost efficiency related to public meeting notices, an update on boat ramps, and communications services from the Town of Hawkesbury. The agenda also includes a closed session concerning a council member's email, citing privacy and labor relations. Most items are discussion items rather than final decisions.

• Evaluation of Planning Department's cost efficiency re: public meeting notices in local newspapers
• Update on boat ramps
• Services from Town of Hawkesbury re: communications
• In-camera discussion of council member's email (privacy and labor relations)

The Committee of the whole met remotely and adopted its agenda. No presentations or council member items were made. Department heads provided updates on planning notices, boat ramps, and communications. The committee held a closed session to discuss an identifiable individual and labor relations, then suspended a procedural rule to give instructions to the Clerk, which were confirmed. No substantive public decisions were made.

• Adopted the agenda as presented (R-168-21)
• Held a closed meeting to discuss identifiable individual and labor relations (R-169-21)
• Reopened the meeting at 10:18 a.m. (R-170-21)
• Suspended subsection 53 (2) of by-law No 20-2005 to give instructions to the Clerk (R-171-21)
• Confirmed the instructions given in-camera to the Clerk (R-172-21)
• Adjourned the meeting at 10:21 a.m. (R-173-21)

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a single substantive item: an amendment to the Community Improvement Plan. The rest of the agenda is procedural (opening, adoption of agenda, disclosures, adjournment). No details on the amendment's content are provided in the agenda.

• Community Improvement Plan Amendment (item 4)

Council received a presentation on proposed changes to the Community Improvement Plan (CIP) and discussed affordable housing and development. No formal decision was made on the amendment; the meeting was procedural, with only the agenda adopted and the meeting adjourned.

• Adopted the agenda as presented (R-166-21, carried)
• Adjourned the meeting at 6:45 p.m. (R-167-21, carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a single substantive item: a closed session to receive instructions from lawyers, citing solicitor-client privilege under the Municipal Act. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment). No public decisions or discussions are listed.

• Closed meeting for instructions to lawyers (solicitor-client privilege, Municipal Act s. 239(2)(f))

The special meeting of Council was held remotely, with Councillor Antonios Tsourounakis chairing due to the Mayor's absence. Council adopted the agenda, held a closed session to discuss solicitor-client privileged advice, and confirmed the instructions given to the lawyer in-camera. No other substantive decisions were made.

• Adopted the agenda as presented (R-161-21)
• Held closed meeting for solicitor-client privilege discussion (R-162-21)
• Reopened the meeting after closed session (R-163-21)
• Confirmed in-camera instructions to the lawyer (R-164-21)
• Adjourned the meeting (R-165-21)

Regular Meeting of Council

Council approved several contracts and hires, including a backhoe purchase, a retaining wall project contract, a new public works foreman, and a part-time chief building official. The employment contract for the Chief Administrative Officer was postponed to the May 31, 2021 meeting. The Integrity Commissioner's report was received without a formal resolution.

• Approved backhoe contract to J.R. Brisson Equipement Ltd. for $144,997 (R-150-21)
• Approved WSP as project administrator for McGill Street retaining wall (R-151-21)
• Approved Sylvain Chamaillard as foreman of Public Works (R-152-21)
• Approved 2021 donations to organizations (R-153-21)
• Received report of costs related to June 16, 2020 (R-154-21)
• Supported CN's proposed combination with Kansas City Southern (R-155-21)
• Supported the 2021 Census (R-156-21)
• Hired Marc-André Décoeur part-time as Chief Building Official (R-159-21)

Special Meeting of Council

This is a special meeting of Council with one substantive item: a proposed amendment to the Zoning By-law for vacant lands at the southeast corner of Chartrand Avenue and Omer Street. The amendment would rezone the property from Open Space (OS) to Residential density 3 (R3) to allow four stacked townhouse buildings with a total of 32 dwelling units. Public comments are invited on the proposal.

• Rezoning of vacant lands at southeast corner of Chartrand Avenue and Omer Street from Open Space (OS) to Residential density 3 (R3)
• Development of four stacked townhouse buildings, each with eight dwelling units (32 total)
• Public comment period on the proposed zoning amendment

Council held a public hearing on a proposed zoning by-law amendment for the southeast corner of Chartrand Avenue and Omer Street, hearing resident concerns about traffic, environment, and density. No decision was made; staff announced the recommendation would be postponed from May 10 to May 31 to assess public input. The meeting was otherwise procedural, adopting the agenda and adjourning.

• Adopted agenda as presented (R-147-21, carried)
• Postponed zoning amendment recommendation to May 31 (announced, not voted)
• Adjourned meeting at 7:42 p.m. (R-148-21, carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Town Council, largely held in closed session under the Municipal Act to discuss confidential matters involving identifiable individuals and labor relations. Items include complaints to the Integrity Commissioner and Ombudsman, a confidential report, ongoing litigation, settlements, and sharing of in-camera information. The only public item is an invitation to a May 20, 2021 consultation on municipal codes of conduct.

• Closed session: Complaint to Integrity Commissioner, File HAWK-2001
• Closed session: Alternative RH confidential report - 2018
• Closed session: Employee complaint to Integrity Commissioner
• Closed session: List of ongoing litigations against the Town of Hawkesbury
• Public item: Invitation to Eastern Ontario Municipal Code of Conduct consultation on May 20, 2021

Council held a closed meeting to discuss confidential matters including an integrity commissioner investigation and litigation. It consented to the investigation continuing in English and extended the report deadline by 90 days to August 3, 2021. Councillor Robert Lefebvre was appointed to represent the town at code of conduct consultations on May 20, 2021. No other substantive decisions were made.

• Consented to Integrity Commissioner investigation continuing in English (carried)
• Extended Integrity Commissioner's report deadline to August 3, 2021 (carried)
• Appointed Councillor Robert Lefebvre to represent town at code of conduct consultations (carried)

Special Meeting of Council

This is a special meeting of Hawkesbury Council with a largely procedural agenda. The only substantive item is a closed-session discussion about contamination of vacant land on Chenail Boulevard, held under the Municipal Act exception for confidential commercial and financial information. No decisions are listed on the open agenda.

• Closed meeting discussion: contamination of vacant land on Chenail Boulevard
• Meeting cited under Municipal Act, 2001, section 239(2)(i) for confidential commercial/financial info

The special meeting was held remotely and included a closed session to discuss confidential commercial and financial information about land contamination on Chenail Boulevard. Council confirmed the instructions given in-camera to the Chief Administrative Officer. No other substantive decisions were made.

• Adopted the agenda as presented (R-135-21)
• Held a closed meeting to discuss confidential commercial/financial info on Chenail Blvd land (R-136-21)
• Reopened the meeting at 3:02 p.m. (R-137-21)
• Confirmed in-camera instructions to the CAO regarding land contamination (R-138-21)
• Adjourned the meeting at 3:04 p.m. (R-139-21)

Regular Meeting of Council

Hawkesbury Council is meeting to decide on several routine matters, including an amendment to the parking by-law, the voting method for the 2022 municipal election, sidewalk repairs, and the composition of the OPP detachment board. The agenda also includes a presentation on pawn shop business licence fees, a report on the drinking water system inspection, and a request to support a career transition center. A closed session is scheduled to discuss confidential documents related to an identifiable individual and labor relations.

• By-law 28-2021 to amend parking by-law 27-2005, repealing section on camping and recreational vehicles
• Decision on voting method for 2022 municipal elections
• Sidewalk repairs recommendation
• Composition of OPP detachment board
• Presentation on business licence fees for pawn shops

Council defeated a motion to adopt internet voting for the 2022 municipal elections, instead directing the clerk to prepare a by-law for the voting method. Council also approved amendments to the parking by-law, postponed sidewalk repairs to 2022, and approved the composition of the OPP detachment board.

• Defeated motion to use internet voting for 2022 elections (R-125-21)
• Approved parking by-law amendment (R-123-21, By-law 28-2021)
• Postponed sidewalk repairs and budget to 2022 (R-126-21)
• Approved OPP detachment board composition (R-127-21)
• Received drinking water system inspection report (R-129-21)
• Approved letter of support for Career Transition Center (R-130-21)
• Proclaimed Mental Health Week May 3-9, 2021 (R-131-21)

Regular Meeting of Council

The Hawkesbury Town Council is meeting to consider several routine and substantive items, including renewing a natural gas procurement agreement, amending a site plan agreement for Nouvel Horizon school, reducing planning fees for the former PPG plant site, and adopting the 2021-2030 Fire Master Plan. The agenda also includes a closed session to discuss the disposal of municipal property (Christ-Roi) and the CAO's employment contract.

• Renewal of natural gas procurement agency agreement with LAS
• Second amendment to Site Plan Agreement for Nouvel Horizon Public Elementary School
• Fee reduction for subdivision plan application at former PPG plant site
• Adoption of Fire Master Plan 2021-2030
• By-law 27-2021 to execute agreement with StoneShare Inc.

Council accepted the Fire Master Plan from Pomax Inc. and directed the Fire Chief to develop an implementation action plan. Council also approved several other items, including renewing a natural gas agreement, permitting a second amendment to a site plan agreement, reducing subdivision fees, updating boat launch parking, and accepting leadership training for the Mayor.

• Accepted Fire Master Plan and directed Fire Chief to develop action plan (carried)
• Renewed natural gas procurement agency agreement with LAS (carried)
• Permitted second amendment to 1999 Site Plan Agreement for Nouvel Horizon school (carried)
• Approved minimum fee for subdivision plan application for PPG site (carried)
• Approved updated boat launch parking pass process (carried)
• Accepted leadership training for Mayor at $7,500 from Amberley Gavel Ltd. (carried)
• Approved by-law 26-2021 repealing appointment of acting deputy clerk (carried)
• Approved by-law 27-2021 for agreement with StoneShare Inc. (carried)

Affordable Housing Committee

The Hawkesbury Affordable Housing Committee is meeting to handle routine procedural items and will hold a closed session to discuss affordable housing with a potential developer. The closed session is justified under the Municipal Act for confidential commercial and financial information. No other substantive decisions or discussions are listed on the agenda.

• Closed meeting item 8.1: Affordable housing discussion with a potential developer
• Routine items: adoption of agenda, minutes, disclosures of conflicts of interest
• Public comments noted under Municipal Act section 239(2)(i)

The Affordable Housing Committee met and adopted its agenda. No reports, presentations, or action items were discussed. The committee moved into a closed meeting to discuss confidential commercial and financial information with a potential developer, then adjourned.

• Adopted the meeting agenda as presented.
• Held a closed meeting at 1:34 p.m. to discuss affordable housing with a potential developer, citing section 239(2)(i) of the Municipal Act.
• Adjourned the meeting at 2:35 p.m.

Regular Meeting of Council

This regular meeting of Hawkesbury Council includes several action items: appointing a Chief Administrative Officer, amending a subdivision agreement with Mosselaer Construction Inc., setting donations for 2021, and deciding on non-unionized employee compensation. Council will also receive reports on environmental services, remuneration, and an Ombudsman investigation, and will hold a closed session to discuss organizational changes and a property sale.

• By-law 22-2021 to appoint the Chief Administrative Officer
• By-law 23-2021 to amend a Subdivision Agreement with Mosselaer Construction Inc. (Phase III, West Street, Subdivision Plan 232, Lots 108, 225-238)
• False alarm fines at 219 Main St. E.
• Donations to organizations for 2021
• Grant from the Ontario Fire Marshal

Council approved a 1.8% salary grid increase for non-unionized employees, effective April 4, 2021, matching the CUPE increase. It also extended the engineering services contract with Stantec Consulting Ltd. until approximately December 31, 2021. Council accepted a $7,100 Fire Safety Grant from the Ontario Fire Marshal, approved a subdivision agreement amendment with Mosselaer Construction Inc. for 15 residential lots on West Street, and authorized the Treasurer to negotiate directly with a potential buyer for the property at 193 Nelson St. E. The meeting was held remotely via Microsoft Teams.

• Approved 1.8% salary grid increase for non-unionized employees, effective April 4, 2021 (R-92-21).
• Extended Stantec Consulting Ltd. engineering services contract to approximately December 31, 2021 (R-93-21).
• Accepted $7,100 Fire Safety Grant from the Ontario Fire Marshal for fire prevention and training (R-94-21).
• Approved amendment to subdivision agreement with Mosselaer Construction Inc. for 15 residential lots on West Street (R-95-21).
• Granted permission to Ottawa Riverkeepers for shoreline cleanup, with Town providing bags and two employees (R-96-21).
• Received statement of remuneration and expenses for 2020 (R-97-21).
• Approved changes to the organizational chart (R-103-21).
• Authorized Treasurer to negotiate directly with potential buyer for property at 193 Nelson St. E. (R-104-21).

Special Meeting of Council

The Council is holding a special meeting to discuss legal representations and the employment contract for the Chief Administrative Officer. The meeting includes a closed session to address solicitor-client privilege and a report from the Integrity Commissioner.

• Instructions to lawyers
• Application of sanctions regarding the Report of the Integrity Commissioner
• Legal representations of the Municipal Council
• Employment contract for the Chief Administrative Officer

The special meeting was largely held in camera to discuss solicitor-client privileged advice and personnel matters. Council approved instructions given in camera to lawyers and to the Chief Administrative Officer, and gave a mandate to draft and negotiate the CAO's employment contract. No public substantive decisions were made beyond these procedural approvals.

• Approved agenda as presented (R-83-21)
• Held closed meeting at 2:03 p.m. for solicitor-client privilege and personnel/labor relations (R-84-21)
• Reopened meeting at 3:35 p.m. (R-85-21)
• Approved in-camera instructions to lawyers (R-86-21)
• Approved in-camera instructions to CAO re: Integrity Commissioner report (R-87-21)
• Gave mandate to draft and negotiate CAO employment contract to Me Sébastien Huard (R-88-21)
• Adjourned at 3:48 p.m. (R-89-21)

Committee of the whole

The Committee of the whole is meeting to discuss several council member and department head items, including donations to organizations for 2021, intersection issues, parking concerns, and a by-law on temporary structures. No decisions are recorded in the agenda; items are listed for discussion.

• Donations to organizations for 2021 (Councillor Yves Paquette)
• Intersection of Cameron, Silversky and Amoco streets (Councillor Yves Paquette)
• Parking on Laurier Street (Councillor Robert Lefebvre)
• Parking at Chenail Island (Dominique Dussault)
• By-law to regulate erection of temporary structures (tempo) (Céleste Cordonnier)

The committee of the whole met remotely and adopted its agenda with amendments. No formal decisions were made on substantive items; several items were deferred, including a list of 2021 donation requests, a traffic study for the Cameron, Silversky and Amoco streets intersection, and a parking solution for Laurier Street. The council agreed to add two items to the next special meeting: hiring Me Sébastien Huard to prepare the Chief Administrative Officer's employment contract, and a resolution for Conway Baxter to continue as the Town's legal counsel in a specific file.

• Adopted the agenda after removing items 6.1 and 6.2 and adding items 7.1, 7.2, and 7.3
• Deferred the list of organizations requesting 2021 donations to the next regular council meeting
• Deferred a traffic solution for the Cameron, Silversky and Amoco streets intersection to a future meeting
• Deferred a parking solution for Laurier Street to a future meeting
• Added the CAO employment contract preparation to the next special council meeting
• Added a resolution for Conway Baxter to continue as legal counsel to the next special council meeting
• Adjourned the meeting at 9:48 a.m.

Affordable Housing Committee

The Affordable Housing Committee is meeting to establish its reference terms and review information for the Rural Development Network, including a needs and demand draft, a financial model, and potential project lots. The committee will also discuss a Community Improvement Plan. The agenda is largely discussion and information items, with one action item to establish committee terms.

• Establish committee reference terms
• Review Rural Development Network information including Sustainable Housing Initiative
• Review Hawkesbury Needs and Demand Draft
• Review Hawkesbury Financial Model
• Discuss potential lots including Larocque Park

The committee adopted its agenda and named Yves Paquette as president. Members reviewed information for the Rural Development Network, including a conceptual organizational chart and potential housing lots, and discussed next steps such as organizing a meeting with the Ministry of Housing and a public Zoom meeting once the Community Improvement Plan is amended. No formal decisions were made on housing projects or policies.

• Adopted the agenda as presented.
• Named Yves Paquette as committee president.
• Adjourned the meeting at 3:47 p.m.

Regular Meeting of Council

This is the agenda for the Hawkesbury Council regular meeting on March 8, 2021. Council will consider several staff appointments, including a Deputy Chief Building Official, Fire Chief, and Director of Public Works, as well as a closed session on hiring a Chief Administrative Officer. They will also review dog licence fees, an Integrity Commissioner report, and a grant application for Main Street revitalization.

• Appoint Marc-André Décoeur as Deputy Chief Building Official (By-law 19-2021)
• Appoint Normand Beauchamp as Fire Chief (By-law 20-2021)
• Hiring of a Director of Public Works and Engineering
• Canada Healthy Communities Initiative grant for Main Street revitalization
• Dog licence fees review

Council appointed Dominique Dussault as Chief Administrative Officer, effective with a by-law at the next meeting. It also hired Normand Beauchamp as full-time Fire Chief and confirmed Jonathan Wilson as Director of Public Works. A motion to hire a firm to continue the CAO selection process was defeated.

• Appointed Dominique Dussault as Chief Administrative Officer (5-2).
• Hired Normand Beauchamp as full-time Fire Chief, effective March 15, 2021.
• Confirmed Jonathan Wilson as Director of Public Works and Engineering, effective March 9, 2021.
• Appointed Marc-André Décoeur as Deputy Chief Building Official.
• Accepted the Integrity Commissioner's report and sanctions (File HAWK-2002).
• Extended the Integrity Commissioner's report deadline to May 7, 2021 (File HAWK-2001).
• Delayed dog licence payments until May 31, 2021.
• Extended the ice season at the Sports Complex to May 15, 2021.

Special Meeting of Council

Council will hear presentations regarding the 'Canadian Healthy Communities Initiative' grant and a presentation by Mélanie Desjardins of Contak. The meeting also includes a discussion on a recreational trail on Chenail Island.

• Presentation by Mélanie Desjardins - Contak
• Presentation by the BIA and Vivre Hawkesbury regarding 'Canadian Healthy Communities Initiative' grant
• Discussion on recreational trail on the Chenail Island

Council authorized the Eastern Ontario Health Unit to use the multifunctional room of the sports complex for vaccination clinics. Council also agreed that the Town's administration and the BIA will work together on a grant application for the 'Canadian Healthy Communities Initiative' project. The meeting was held remotely and included a presentation by Contak and a discussion on a recreational trail on Chenail Island.

• Authorized the Eastern Ontario Health Unit to access the multifunctional room of the sports complex for vaccination clinics (R-66-21).
• Agreed that the Town's administration and the BIA will work together on the grant application for the 'Canadian Healthy Communities Initiative' project.
• Adopted the agenda with an added item regarding the vaccination clinic access (R-65-21).
• Adjourned the meeting at 8:16 p.m. (R-67-21).

Regular Meeting of Council

This is the agenda for the Hawkesbury Town Council regular meeting on February 22, 2021. Council will consider several matters requiring action, including temporary winter sidewalk closures, hiring a Director of Recreation and Tourism, recording in-camera meetings, and forming an affordable housing committee. They will also vote on by-laws to authorize sidewalk closures, amend construction permit fees, and amend meeting procedures. The meeting includes a closed session to discuss the selection process for the Chief Administrative Officer.

• Temporary closure of selected sidewalks, pedestrian pathways, and recreational lanes for winter (By-law 15-2021)
• Amendment to By-law 2-2018 regarding construction, demolition, change of use permits and permit fees (By-law 16-2021)
• Amendment to By-law 20-2005 to record in-camera meetings (By-law 17-2021)
• Hiring of Director of Recreation and Tourism
• Affordable housing committee

Council approved the hiring of Samuel Cardarelli as Director of Recreation and Tourism, effective February 25, 2021, with a six-month probationary period. Council also approved recording in camera meetings by video, created an Affordable Housing Committee, and passed several by-laws, including one to temporarily close certain sidewalks and pathways for winter.

• Approved hiring Samuel Cardarelli as Director of Recreation and Tourism (R-57-21)
• Approved recording in camera meetings by video (R-58-21)
• Created an Affordable Housing Committee (R-59-21)
• Approved temporary closure of selected sidewalks, pathways, and recreational lanes for winter (R-60-21)
• Adopted By-law 15-2021 for temporary sidewalk closures
• Adopted By-law 16-2021 amending construction/demolition permit fees
• Adopted By-law 17-2021 amending meeting procedures
• Adopted By-law 18-2021 to confirm proceedings

Special Meeting of Council

The Council is holding a special meeting to discuss an application for judicial review. This portion of the meeting is closed to the public as it relates to potential litigation.

• Closed meeting regarding an application for judicial review

The special meeting was held remotely with Councillor Antonios Tsourounakis chairing in the mayor's absence. Council adopted the agenda, then moved into a closed session to discuss potential litigation regarding an application for judicial review. After reconvening, Council confirmed the instructions given to the lawyer in camera. No other substantive decisions were made.

• Adopted the agenda as presented (R-50-21, carried)
• Held closed meeting to discuss potential litigation under Municipal Act s. 239(2)(e) (R-51-21, carried)
• Reopened the meeting at 9:10 p.m. (R-52-21, carried)
• Confirmed instructions given in camera to the lawyer (R-53-21, carried)
• Adjourned the meeting at 9:11 p.m. (R-54-21, carried)

Committee of the whole

The Committee of the Whole is meeting to hear a presentation on downtown revitalization by Vivre Hawkesbury, and to discuss several council member items including the Downtown Business Improvement Area budget, an ad hoc committee, and street lights. The agenda also includes a department head item on recording in-camera meetings. Most items are for discussion or information, with no final decisions listed.

• Presentation on downtown revitalization by Vivre Hawkesbury (Jean Sirois, Bruno Lecot, Caroline Arcand)
• Hawkesbury Downtown Business Improvement Area Budget (brought by Councillor Yves Paquette)
• Ad hoc committee (brought by Councillor Yves Paquette)
• Street lights (brought by Councillor Raymond Campbell)
• Recording of in-camera meetings (brought by Myriam Longtin)

The Committee of the Whole heard a presentation from the Vivre Hawkesbury team requesting a commitment to the downtown revitalization action plan. Council indicated readiness to commit for 2021 and 2022, with the team to return to the next Council in 2022. No formal resolution was passed on this matter at this meeting.

• Adopted agenda as presented (R-48-21, carried)
• Adjourned meeting at 10:43 a.m. (R-49-21, carried)
• Council expressed readiness to commit to downtown revitalization for 2021-2022 (no formal vote)

Regular Meeting of Council

Hawkesbury Council is meeting to adopt the 2021 budget and set rates for water, sewer, and garbage collection, including a separate rate for non-residential units. They will also consider zoning amendments for properties on Albert and McGill Streets, and revisions to construction permit fees. The meeting includes a closed session for an Integrity Commissioner report on an identifiable individual and labor relations.

• Adoption of 2021 budget estimates (By-law 07-2021)
• Setting water and sewer service rates (By-law 08-2021)
• Setting garbage and recyclable collection rates (By-law 09-2021) and non-residential garbage rate (By-law 10-2021)
• Zoning amendment for conversion of single-detached dwelling at 389 Albert Street (By-law 12-2021)
• Zoning amendment for lots 187 and 188 on McGill Street (By-law 13-2021)

Council adopted the 2021 budget and set water, sewer, and garbage collection rates for the year. A zoning amendment for a conversion project at 389 Albert Street was defeated, while a zoning amendment for McGill Street lots was approved. Consent applications for land divisions on Tupper Street and 925 Tupper Street were approved with a 2% parkland payment condition. The Integrity Commissioner's report was postponed to March 8, 2021.

• Adopted 2021 budget by-law 07-2021 (carried)
• Set water and sewer rates by-law 08-2021 (carried)
• Set garbage collection rates by-law 09-2021 and 10-2021 (carried)
• Dedicated Harden Street as public highway by-law 11-2021 (carried)
• Defeated zoning amendment for 389 Albert Street (by-law 12-2021 rejected)
• Approved zoning amendment for McGill Street lots (by-law 13-2021 carried)
• Approved consent applications for Tupper Street and 925 Tupper Street with 2% parkland payment (carried)
• Postponed Integrity Commissioner report presentation to March 8, 2021 (5-0)

Special Meeting of Council

This is a special meeting of Council with two public zoning by-law amendment items on the agenda. The first is to rezone part of 389 Albert Street from Residential 1 to Residential Exceptional to allow two basement apartment units. The second is to rezone the corner of McGill and Nelson streets from Residential 4 to Commercial Local for a mixed-use building with offices and two apartments. The meeting also includes standard procedural items like opening, adoption of the agenda, and disclosures of conflict of interest.

• Public hearing and potential decision on rezoning 389 Albert St. to allow two basement apartment units
• Public hearing and potential decision on rezoning corner of McGill and Nelson streets to Commercial Local for a mixed-use building
• Rezoning application for 389 Albert St. from Residential 1 (R1) to Residential Exceptional (R1-X)
• Rezoning application for Lots 187 and 188, Plan M-14 from Residential 4 (R4) to Commercial Local (CL)
• Meeting scheduled from 6:00 PM to 9:00 PM

The special meeting was held to consider two zoning by-law amendment requests. The first, for 389 Albert St., drew extensive public opposition from neighbours concerned about parking, traffic, property values, and precedent. The second, for the corner of McGill and Nelson streets, received no public comment. No decisions were made on either request during this meeting; the council only heard presentations and public comments.

• Adopted the meeting agenda as presented (R-35-21, carried)
• Heard presentation and public comments on zoning amendment for 389 Albert St. — no decision recorded
• Heard presentation on zoning amendment for corner of McGill and Nelson streets — no decision recorded
• Adjourned the meeting at 7:27 p.m. (R-36-21, carried)

Special Meeting of Council

This is a special meeting of Council convened primarily to discuss the 2021 Budget. The agenda includes presentations of the final 2021 operating budget, the 2021 capital budget, and the 2021 library budget. The meeting also includes standard procedural items such as opening, adoption of the agenda, disclosures of conflict of interest, a closed session, and adjournment.

• 2021 Budget (final) presentation
• 2021 Capital Budget presentation
• 2021 Library Budget presentation
• Closed meeting session

Council reviewed the proposed 2021 budget and the library budget, with a request to withdraw funds for the council assistant's cell phone. No formal decision was made; adoption is scheduled for the next regular meeting via by-law.

• Adopted meeting agenda as presented (R-33-21)
• Adjourned meeting at 4:10 p.m. (R-34-21)

Regular Meeting of Council

This agenda for the Hawkesbury Council regular meeting of January 25, 2021, contains only procedural boilerplate—minutes, video links, and system placeholders—with no substantive items, decisions, or discussions listed. The document provides no concrete agenda items for residents to track.

Committee of the whole

The Committee of the Whole is meeting to hear a presentation on affordable housing from the Alberta Rural Development Network. Council members will also discuss several items, including a process for naming a building a heritage property, a municipal strategy regarding stores selling non-essential items, a skating track at Confederation Park, governance by committees, and preconsultation fees for development. The meeting will close with in-camera sessions on an Integrity Commissioner report and a municipal property matter.

• Presentation on Affordable Housing by Asad Bhatti and Scott Travis (Alberta Rural Development Network)
• Discussion: Process to name a building a heritage property (Councillor Antonios Tsourounakis)
• Discussion: Municipal strategy re: store selling non-essential items (Councillor Antonios Tsourounakis)
• Discussion: Skating track at Confederation Park (Councillor Antonios Tsourounakis)
• In-camera: Interim report from Integrity Commissioner; Municipal property re: Christ-Roi

The committee of the whole met remotely and adopted its agenda with added items. It received an interim report from the Integrity Commissioner and discussed the disposal of a municipal property (Christ-Roi) and a Facebook item in closed session. No substantive public decisions were made beyond procedural motions.

• Adopted agenda with added items 5.6 and 9.3 (carried)
• Received interim report from Integrity Commissioner (carried)
• Held closed meeting to discuss identifiable individual, labor relations, and property disposal (carried)
• Reopened meeting at 6:09 p.m. (carried)
• Adjourned meeting at 6:10 p.m. (carried)

Special Meeting of Council

The Council will meet for a special session including a presentation by Dr. Paul Roumeliotis. The meeting includes a closed session following the presentation.

• Presentation from Dr. Paul Roumeliotis
• Closed meeting

This was a special meeting of Council held remotely. Council received a presentation from Dr. Paul Roumeliotis, Medical Officer of Health of the Eastern Ontario Health Unit, on the COVID-19 pandemic situation in the region. No formal decisions were made beyond adopting the agenda and adjourning the meeting.

• Adopted the agenda as presented (R-16-21, carried)
• Adjourned the meeting at 1:45 p.m. (R-17-21, carried)

Regular Meeting of Council

This is the regular Council meeting for January 11, 2021. Council will consider a recruitment mandate and an administrative agreement with the SAAQ regarding information sharing, plus receive monthly departmental reports. The meeting also includes a closed session for discussions on a contingency plan for vacant positions and working conditions, citing labor relations and identifiable individuals.

• Recruitment mandate for vacant positions
• Administrative agreement with SAAQ on information communication
• Monthly reports from Clerk, HR, Planning, Environment, Recreation and Tourism
• Joint Recycling Committee meeting notes from December 7, 2020
• Closed meeting on contingency plan for vacant positions and working conditions