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Hawkesbury, ON

Hawkesbury public meetings in 2022

33 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.

Fri Dec 16, 2022 · 9:30 AM

Special Meeting of Council

Council to appoint Jean-Claude Miner as Chief Building Official

This is a special meeting of Hawkesbury Town Council with a single substantive item: a by-law to appoint Mr. Jean-Claude Miner as Chief Building Official and Property Standards Officer. The rest of the agenda is procedural (opening, agenda adoption, conflict disclosures, adjournment).

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✓ Decided: Town of Hawkesbury appoints Jean-Claude Miner as Chief Building Official

Council passed By-law N° 65-2022 to appoint Mr. Jean-Claude Miner as the Chief Building Official and Property Standard Officer for the Town of Hawkesbury. A motion to hold a closed session was defeated.

Agenda (official) · cached copy · Minutes
Thu Dec 8, 2022 · 6:30 PM

Regular Meeting of Council

Council discusses budget timelines, land acquisition, and mutual aid agreements

The Council will review the 2023 budget process and timeline. Discussion items include a land purchase on Spence Ave., an agreement with Grenville-sur-la-Rouge, and several staff appointments.

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✓ Decided: Hawkesbury Council approves $300,000 for new sidewalk machines

Council approved a budget for two sidewalk machines and appointed a new Recycling Coordinator and Integrity Commissioners. They also passed by-laws for a mutual aid agreement with Grenville-sur-la-Rouge and land acquisition from HCISPA.

Agenda (official) · cached copy · Minutes
Thu Nov 17, 2022 · 7:00 PM

Inaugural meeting

Hawkesbury council holds inaugural meeting, swears in mayor and councillors

This is the inaugural meeting of Hawkesbury Town Council, where the mayor and six councillors will be sworn in and deliver addresses. Council will also appoint members to various boards and committees, authorize signing of financial documents, and pass a confirmatory by-law. The agenda is largely procedural and ceremonial.

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✓ Decided: Hawkesbury Council appoints members to boards and committees

The inaugural meeting focused on the swearing-in of the Mayor and Councillors. Council approved appointments to several local boards and committees and authorized specific officials to sign financial documents.

Robert Hartley Sports Complex
Agenda (official) · cached copy · Minutes
Tue Oct 11, 2022 · 7:00 PM

Regular Meeting of Council

Council to vote on zoning, waste by-law, OPP contract, and land deals

Hawkesbury Council is meeting to decide on several items, including zoning and official plan amendments for a research center on Main Street West and the Place de la Station project, a new waste management by-law, the relocation of the municipal garage, and a contract with the Ontario Provincial Police. The agenda also includes a closed session to discuss a potential land acquisition.

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✓ Decided: Council approved zoning changes for a research center and townhouse project

Council adopted Official Plan Amendment No. 7 and a zoning by-law amendment to allow a research center on Main Street West. It also approved zoning changes for a townhouse development at Place de la Station, James and Higginson Streets, reducing setbacks and parking requirements. A new waste management by-law and communications framework were adopted. Council agreed to purchase a 2.54-acre lot adjacent to the snow dump to relocate the municipal garage, and approved a 2-year OPP contract extension at a cost of $2,942,797 for 2023.

Agenda (official) · cached copy · Minutes
Thu Sep 29, 2022 · 7:00 PM

Statutory Public Meeting

Council to consider allowing research centers on Main Street West

This is a statutory public meeting where the Town of Hawkesbury Council will hear comments on proposed amendments to the Official Plan and Zoning By-law No. 20-2018. The amendments would add "research centers" as a permitted use by exception for a property at Part of Lot 13, Concession Broken Front, Main Street West. No decisions are being made at this meeting; it is for public input.

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✓ Decided: Council holds statutory public meeting on zoning amendment for Main Street West

The meeting was a statutory public hearing for a proposed zoning by-law amendment at Part of Lot 13, Concession Broken Front, Main Street West. No public comments were received, and no decisions were made on the application; the meeting was purely procedural.

Agenda (official) · cached copy · Minutes
Thu Sep 29, 2022 · 6:00 PM

Zoning Amendment Public Meeting

Council to consider rezoning for townhouses at Place de la Station

This is a special meeting of Hawkesbury Town Council to hold a public meeting on a zoning amendment application (File D14-141) for properties at Place de la Station, James Street, and Higginson Street. The proposal would rezone lots from Residential Zone 1 (R1) and Residential Zone 2 (R2) to Residential Zone 4 (R4-X) to allow reduced side setbacks for planned townhouses. Public comments are invited.

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✓ Decided: Public hearing held on Place de la Station zoning amendment

Council held a public meeting to consider a zoning bylaw amendment for the Place de la Station development on James and Higginson Streets. No decision was made; the meeting was solely for public input. Written comments raised concerns about parking, traffic, and density, while supporters cited increased housing and land revitalization.

Agenda (official) · cached copy · Minutes
Mon Sep 26, 2022 · 7:00 PM

Regular Meeting of Council

Council to consider dissolving Affordable Housing Committee

The Town of Hawkesbury Council is meeting to consider several items, including the dissolution of the Affordable Housing Committee, a review of the procedural by-law, a report on the May 21, 2022 storm costs, and a request for support regarding a petition about the L'Orignal Cement Plant. The meeting also includes routine items like adopting minutes and a confirming by-law, as well as a closed session for confidential matters.

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✓ Decided: Council dissolves Affordable Housing Committee, lets incoming council decide direction

Council voted to dissolve the Affordable Housing Committee after accepting its final report and in-camera minutes. The committee agreed to disband so the next council can set its own affordable housing priorities. Council also adopted a new procedural by-law for meetings and endorsed a petition against a proposed cement plant in L'Orignal.

Agenda (official) · cached copy · Minutes
Tue Sep 13, 2022 · 10:30 AM

Affordable Housing Committee

Committee to discuss its future and adopt minutes

The Affordable Housing Committee is meeting to adopt the agenda and minutes from February 2, 2022, and to discuss the future of the committee. The meeting also includes a closed session to adopt in-camera minutes from earlier meetings. No substantive decisions or proposals are listed on the public agenda.

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Agenda (official) · cached copy
Mon Sep 12, 2022 · 7:00 PM

Regular Meeting of Council

Council to review waste by-law, garage relocation, West Street rehab

Hawkesbury Council meets to decide on several operational items, including a mutual aid fire agreement with East-Hawkesbury, a waste management by-law review, part lot control for Nelson Street properties, hybrid meeting options, a municipal garage relocation, and awarding an engineering contract for West Street reconstruction. The agenda also includes routine approvals of minutes, by-laws, and reports.

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✓ Decided: Council awards $99,342 engineering contract for West Street reconstruction

Council awarded the engineering service contract for the reconstruction of West Street to EVB for $99,342 (excluding HST). It also authorized a new automatic aid and mutual aid fire agreement with East-Hawkesbury, adopted a new waste management by-law, and suspended hybrid meeting requirements until November 30, 2022. Several other items were approved, including part-lot control for Nelson Street properties and appointment of by-law enforcement officers.

Agenda (official) · cached copy · Minutes
Tue Aug 9, 2022 · 11:00 AM

Special Meeting of Council

Council to hold closed session on lawyer instructions in Assaly lawsuit

This is a special meeting of Hawkesbury Town Council with a single substantive item: a closed session to receive instructions for lawyers regarding the case Assaly v. The Corporation of the Town of Hawkesbury and John Saywell. The closed session is justified under solicitor-client privilege. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment).

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✓ Decided: Council confirms in-camera legal instructions in Assaly lawsuit

The special meeting was held to discuss a single item in closed session: instructions for lawyers in the case Assaly v. The Corporation of the Town of Hawkesbury and John Saywell. Council confirmed the instructions given in-camera, and the meeting adjourned shortly after. No other substantive decisions were made.

Agenda (official) · cached copy · Minutes
Mon Jun 27, 2022 · 7:00 PM

Regular Meeting of Council

✓ Decided: Council approves $90K water intake shoreline restoration plan

Council approved using $90,000 from water treatment reserve funds for the raw water intake shoreline restoration plan, adopted a Management of Surplus Policy, created two new staff positions (Deputy Clerk and civil engineering technologist), and authorized several by-laws including one for civil marriage solemnization and an intermunicipal technical rescue agreement with Ville de Lachute. All decisions were carried unanimously.

Agenda (official) · Minutes
Tue Jun 21, 2022 · 9:00 AM

Committee of the whole

Council to hear options for Robert Hartley Sports Complex future

The Committee of the Whole is meeting to discuss several items, including a presentation from Colliers Project Leaders on potential future options for the Robert Hartley Sports Complex. Council will also consider a donation request for a local soccer player, a four-day workweek pilot project, and a review of the meeting procedures by-law.

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✓ Decided: Council hears presentation on Robert Hartley Sports Complex options

The committee received a presentation from Colliers Project Leaders on potential future options for the Robert Hartley Sports Complex, with council members invited to submit comments. A request for a donation to support an individual athlete was declined under policy, with the mayor to send a letter instead. The four-day workweek pilot project was discussed but no decision was made, and a review of the procedural by-law was proposed with suggestions due by July 25. No formal decisions were made at this meeting.

Agenda (official) · cached copy · Minutes
Mon Jun 13, 2022 · 7:00 PM

Regular Meeting of Council

Council to vote on rooftop signs, taxicab fares, and Lachute fire aid deal

Hawkesbury Council's regular meeting on June 13, 2022, includes several by-law votes: amending the sign by-law to allow rooftop signs, updating taxicab tariffs, and entering an automatic/mutual aid agreement with Ville de Lachute. Council will also consider part lot control for 1781-1783 Suzie Crescent and delegate certain authorities to the CAO during the lame duck period. The meeting includes closed sessions for waste contract negotiations, potential land acquisition, and a harassment complaint report.

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✓ Decided: Council approves automatic/mutual aid fire agreement with Lachute

Council approved several items, including an automatic and mutual aid fire agreement with Ville de Lachute, an amendment to the sign by-law to allow rooftop signs, and a part lot control request for properties on Suzie Crescent. All motions and by-laws were carried unanimously. Council also authorized the Acting CAO to negotiate a waste management contract with Gilles R. Mayer Sanitation Ltd. and confirmed in-camera instructions regarding a harassment complaint.

Agenda (official) · cached copy · Minutes
Mon May 30, 2022 · 7:00 PM

Regular Meeting of Council

✓ Decided: Council rejects Mont Roc subdivision plan over density concerns

Council defeated a motion to approve the preliminary draft plan of subdivision for the Mont Roc project by GD Holding Ltd., citing concerns about density and lack of single-family homes. Council also approved an automatic aid and mutual aid agreement with Grenville-sur-la-Rouge, renewed the town's insurance for $545,435 plus tax, and adopted new policies on disconnecting from work and cellphone use.

Agenda (official) · Minutes
Fri May 20, 2022 · 10:30 AM

Special Meeting of Council

✓ Decided: Council confirms in-camera instructions on firefighters' agreement

Council held a closed session to discuss labor relations with the Hawkesbury Professional Firefighters Association, then reconvened in open session and confirmed instructions given in-camera to the Fire Chief. No other substantive decisions were made; the meeting was procedural and brief.

Agenda (official) · cached copy · Minutes
Tue May 17, 2022 · 9:00 AM

Committee of the whole

✓ Decided: Council directs staff to prepare report on commissions' continuation

The Committee of the Whole discussed continuing municipal commissions (excluding the police services board) until the end of the current council term, and directed staff to prepare a report or by-law for a future meeting before end of June. No formal decisions were made; items were discussed and referred for further action.

Agenda (official) · Minutes
Tue May 17, 2022 · 10:30 AM

Special Meeting of Council

✓ Decided: Council confirms in-camera land acquisition instructions

The special meeting was largely procedural, with Council adopting the agenda and holding a closed session to discuss a potential land acquisition and labour relations. In open session, Council confirmed the instructions given in-camera to the Interim Chief Administrative Officer and Treasurer regarding the land acquisition. No other substantive decisions were made.

Agenda (official) · Minutes
Mon May 9, 2022 · 7:00 PM

Regular Meeting of Council

Council to consider roof repairs, building assessments, capital financing, and interim CAO appointment

This is a regular meeting of Hawkesbury Town Council with several items requiring action, including roof replacement and repair work, hiring a building condition assessment consultant for Town Hall and cultural/recreational buildings, and a capital project financing report. Council will also consider a by-law to appoint Samuel Cardarelli as Interim Chief Administrative Officer, and a notice of motion regarding the 50th anniversary of the Hawkesbury Club d'Âge d'Or 50. The meeting includes standard procedural items such as adoption of minutes, disclosures of conflicts, and a closed session regarding labor relations.

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✓ Decided: Council pauses Town Hall roof replacement pending engineering assessment

Council voted to pause the Town Hall roof replacement project until an engineering building assessment is completed, despite receiving bids ranging from $421,535 to $549,948. They also awarded a contract for building condition assessments to EXP Services Inc. for $18,200, approved a final funding strategy for two capital projects, and appointed Samuel Cardarelli as Interim Chief Administrative Officer. All decisions were carried unanimously.

Agenda (official) · cached copy · Minutes
Wed May 4, 2022 · 10:00 AM

Special Meeting of Council

Council to hold closed session on interim CAO and labor matters

This is a special meeting of Hawkesbury Council with a single substantive item: a closed session to discuss the Interim Chief Administrative Officer, citing legal grounds for confidential discussions about an identifiable individual and labor relations. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment).

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✓ Decided: Council confirms in-camera instructions on interim CAO

The special meeting was procedural, with no substantive decisions made in open session. Council adopted the agenda, held a closed session to discuss an identifiable individual and labor relations, and confirmed instructions given in-camera to the Mayor and Clerk regarding the interim Chief Administrative Officer. The meeting adjourned shortly after reconvening.

Agenda (official) · cached copy · Minutes
Mon Apr 25, 2022 · 7:00 PM

Regular Meeting of Council

✓ Decided: Council approves fire aid agreement with Grenville and rink contracts

Council authorized the mayor and clerk to enter into an automatic and mutual aid agreement with the Municipality of the Village of Grenville, and passed the corresponding by-law. It also awarded a contract to D.E.D Construction Inc. for excavation and concrete slabs for outdoor skating rinks in three parks, approving a $20,000 budget increase from the Sports Complex reserve. A declaration supporting World Oceans Day was adopted. The meeting included a closed session to discuss a harassment complaint report and in-camera minutes.

Agenda (official) · Minutes
Tue Apr 19, 2022 · 9:00 AM

Committee of the whole

✓ Decided: Council discusses food waste pilot, defers decision to waste review

The committee discussed the Foodcycler Science food waste management program, with staff to check on customer satisfaction and include the program in a comprehensive waste management review. No formal decisions were made; the meeting was largely procedural, including a closed session for a harassment complaint report.

Agenda (official) · cached copy · Minutes
Mon Apr 11, 2022 · 7:00 PM

Regular Meeting of Council

✓ Decided: Council approves Mosselaer subdivision agreement for Rachel Street

Council approved a subdivision agreement with Mosselaer Construction Inc. for a new street (Rachel Street), a turning circle, and 16 residential lots. They also approved a supplementary budget of $310,000 for paving, financed by gas tax, and adopted several by-laws related to elections and meeting procedures.

Agenda (official) · Minutes
Mon Mar 28, 2022 · 7:00 PM

Regular Meeting of Council

Council to decide on food waste pilot, fleet leases, salary grids, and 2022 boat launch fees

This is the regular meeting of Hawkesbury Town Council on March 28, 2022. Council will hear a presentation on a residential food waste management pilot program, and will vote on several items including a fleet vehicle lease agreement, salary grid increases for non-unionized staff, 2022 boat launch user fees, and a return to in-person council meetings. The agenda also includes routine approvals of minutes, accounts payable, and a confirming by-law.

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✓ Decided: Council approves 2% salary increase for non-unionized staff

Council approved a 2% salary grid increase for non-unionized employees effective April 3, 2022, and authorized a lease strategy for the town's light vehicle fleet. They also approved new boat launch user fees, adopted the 2021 Environmental Service Annual Reports, and approved the scope of work for the sports complex emergency assessment. Council will return to in-person meetings as of April 25, 2022, with a hybrid option.

Agenda (official) · cached copy · Minutes
Mon Mar 28, 2022 · 6:00 PM

Public Consultation - Plan of Subdivision

Council to hear public comments on subdivision plan for Stevens, Sidney, Thomas Streets and Jacques Circle

This is a special meeting of Hawkesbury Town Council held as a public consultation on an application (SUB-07-2021) to approve a new plan of subdivision. The proposal aims to increase density of the existing 46M-91 plan of subdivision in the area of Stevens, Sidney, Thomas Streets and Jacques Circle. Council is hearing public comments on the proposed plan; no decision is indicated on the agenda.

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✓ Decided: Council hears public opposition to Sidney Street subdivision plan

Council held a public consultation on a proposed plan of subdivision for Stevens, Sidney, Thomas Streets and Jacques Circle. Residents opposed the project, citing concerns about losing the town's only single-family neighbourhood and increased traffic. No decision was made; the meeting was procedural only.

Agenda (official) · cached copy · Minutes
Tue Mar 22, 2022 · 9:00 AM

Committee of the whole

Committee to set 2022 boat launch fees, discuss fire aid and in-person meetings

The Committee of the whole is meeting to discuss several items, including setting 2022 boat launch pass user fees, automatic and mutual fire aid, and a return to in-person council meetings. The agenda also includes a strategy discussion on environment, recycling and composting. No decisions are recorded in the agenda itself.

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✓ Decided: Council agrees to return to in-person meetings April 25

The committee discussed several items but made no final decisions, as most recommendations will be brought to a subsequent council meeting. Council members agreed to return to in-person council meetings on April 25, 2022, with a hybrid option allowing remote participation, and the Rules of Procedures will be amended to allow this. The committee also discussed boat launch fee increases, fire mutual aid, and new grants, but these were only presented or noted for future action.

Agenda (official) · cached copy · Minutes
Wed Mar 16, 2022 · 11:00 AM

Special Meeting of Council

Council to hold closed meeting on organizational chart changes

This is a special meeting of Council with a single substantive item: a closed meeting to discuss changes to the organizational chart. The closed session is justified under the Municipal Act for discussions involving private information about an identifiable individual and labour relations. The rest of the agenda is procedural (opening, adoption, disclosures, adjournment).

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✓ Decided: Council approves new payroll technician position

Council held a special meeting and unanimously approved a resolution allowing the Chief Administrative Officer to create a payroll technician position, as recommended in document 2022_REC_22. The position is needed to ensure continuity of payroll operations after a contractual position becomes vacant on March 25, 2022. No other substantive decisions were made; the meeting included procedural items and a closed session.

Agenda (official) · cached copy · Minutes
Mon Mar 14, 2022 · 7:00 PM

Regular Meeting of Council

Council to award elevator modernization contract at Robert Hartley Sports Complex

Council will consider awarding a contract for elevator modernization at the Robert Hartley Sports Complex, decide whether to join Partners in Climate Protection, and discuss renting tabulators for the 2022 election. A by-law to formalize an agreement with the Hawkesbury Hawks Jr A club is also on the agenda.

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✓ Decided: Council awards elevator modernization contract to Rideau Elevator Services

Council awarded the contract for the elevator modernization at the Robert Hartley Sports Complex to Rideau Elevator Services Inc., approving a $15,000 budget increase funded from the sports complex reserve. Council also joined the Partners for Climate Protection program, appointing the CAO and a councillor as contacts, and authorized the Clerk to sign a tabulator rental agreement with Dominion Voting Systems for the 2022 elections. A by-law was adopted for an agreement with the Hawkesbury Hawks Jr A Hockey Club for liquor sales management at the sports complex.

Agenda (official) · cached copy · Minutes
Mon Feb 28, 2022 · 7:00 PM

Regular Meeting of Council

Council to hear 2021 audit plan, fire plan status, and water rate by-law amendment

This is a regular meeting of Hawkesbury Town Council. Council will hear a presentation from MNP LLP on the 2021 audit plan, receive a status report on the Fire Master Plan recommendations, and consider a by-law to amend water and sewer rates. The agenda also includes routine items such as adoption of minutes, accounts payable, and a closed session for CUPE negotiations.

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✓ Decided: Council ratifies one-year CUPE collective agreement extension

Council ratified a memorandum of understanding to extend the CUPE collective agreement until March 31, 2023, and approved several routine items including the compliance audit committee terms, a fire master plan status report, and administrative support for CASIDH. A motion to support Clearview's infrastructure funding resolution was defeated. The meeting also included a question period about the CAO's dual role and a closed session on labour relations.

Agenda (official) · cached copy · Minutes
Tue Feb 22, 2022 · 9:00 AM

Committee of the whole

Committee to discuss climate partners, recycling, clear-cutting by-law

The Committee of the Whole is meeting to discuss several items, including a presentation on climate protection partnerships, a strategy on environment, recycling and composting, and a potential clear-cutting by-law. The meeting includes standard procedural items like agenda adoption and conflict of interest disclosures.

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✓ Decided: Council backs joining climate protection program at next meeting

The Committee of the Whole agreed to recommend that Council adopt resolutions at the next regular meeting to join the Partners in the Climate Protection Program, following a presentation on February 14, 2022. Council members discussed the need for an environmental strategy and acknowledged the program would be a long-term project. No formal decisions were made; the meeting was procedural and discussion-focused.

Agenda (official) · cached copy · Minutes
Mon Feb 14, 2022 · 7:00 PM

Regular Meeting of Council

Council to vote on zoning change at 290 Champlain St and parkland by-law

Hawkesbury Council's regular meeting on February 14, 2022, includes several action items: adopting a by-law to amend zoning at 290 Champlain Street, a by-law for parkland conveyance or cash-in-lieu, amendments to the organization recognition and support policy, and approving 2022 donations to organizations. Council will also receive a presentation on climate protection, review the Integrity Commissioner's 2021 report, and consider the 2021-22 drinking water system inspection report. The agenda includes routine items like adoption of minutes and a closed meeting.

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✓ Decided: Council approves $5,000 for student bursary program and parkland by-law

Council approved a $5,000 donation to the Prescott Russell Employment Services Center (PRESC) student bursary program, using funds from the 2022 community support budget. Council also adopted By-law 2022-13 for the conveyance of land for parks or cash-in-lieu of parkland, with an amendment to section 7.3. Additionally, Council authorized the Joint Recycling Committee to lease a refuse truck for 16 months at $9,000 per month, subject to unanimous approval of participating municipalities.

Agenda (official) · cached copy · Minutes
Mon Feb 14, 2022 · 6:00 PM

Zoning Amendment Public Meeting

Council to consider draft subdivision plan on Rupert Street

This is a special meeting of Hawkesbury Council to hear public comments on an application by the UCPR for approval of a draft plan of subdivision under Section 51 of the Planning Act, File N° SUB-006-2021, concerning Rupert Street. The meeting is open for residents to comment on the proposed subdivision. No final decision is listed on the agenda; it is a public meeting for input.

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✓ Decided: Council holds public meeting on Rupert St. subdivision plan

Council held a public meeting to consider a draft plan of subdivision for Rupert St. (File SUB-006-2021) under the Planning Act. No public comments were received, and council members asked questions. No decision was made; the matter was only discussed.

Agenda (official) · cached copy · Minutes
Wed Feb 2, 2022 · 1:00 PM

Affordable Housing Committee

Committee hears capital budget strategy and red-tape incentive

The Affordable Housing Committee is meeting to adopt previous minutes, hear a presentation from RDN on a capital budget strategy, and discuss a government incentive to reduce red tape for building new homes. No formal decisions are listed on the agenda.

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Agenda (official) · cached copy
Mon Jan 24, 2022 · 7:00 PM

Regular Meeting of Council

Council to set 2022 water, sewer, garbage fees and interim taxes

Hawkesbury Council is meeting to adopt several 2022 by-laws, including water and sewer rates, garbage collection fees, interim taxes, and temporary borrowing. They will also decide on lot creations, a pawn shop regulation amendment, and a request for support for a transitional housing project.

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✓ Decided: Council adopts 2022 water/sewer rates and interim tax by-law

Council adopted several by-laws including water and sewer rates, garbage collection fees, interim taxes, and temporary loans. It also approved a part lot control for 931-933 Roch Street and supported AMO's recommendations on joint and several liability. A zoning amendment for 290 Champlain Street was postponed to the next meeting.

Agenda (official) · cached copy · Minutes