Hawkesbury public meetings in 2025

Special meeting

The Hawkesbury Town Council will open the special meeting, adopt the agenda, and disclose any pecuniary interests. It will then consider a motion to hold a closed session to discuss the Hawkesbury Professional Firefighters Association collective agreement, followed by a motion to resume the open meeting, reports from the closed session, and adjournment.

• Motion for a closed meeting
• Discussion of Hawkesbury Professional Firefighters Association collective agreement (document to be provided at meeting)
• Motion to resume open meeting
• Reports from closed session
• Adjournment

Regular Meeting of Council

Hawkesbury Council will hear a delegation on food waste collection services and receive the 2026 budget presentation for the Hawkesbury Public Library. The mayor will issue a direction on the 2026 budget preparation. Council will consider an amended agreement with Automotive Stewardship Inc., a procurement policy for a contract administrator for Water Treatment Plant Filter #4, and adoption of the 2025 Asset Management Plan. Several by-laws, including one to confirm proceedings and one for the amended automotive materials agreement, are up for approval.

• Delegation by Mr. Sundin Esperance on food waste collection services
• 2026 budget presentation for the Hawkesbury Public Library
• Mayoral direction concerning the 2026 budget preparation
• Amendment to the agreement with Automotive Material Stewardship Inc. (By-law 39-2025)
• Procurement policy for contract administrator for Drinking Water Treatment Plant Filter #4

The council adopted the revised Health and Safety Policy and authorized a request to the Ontario Ministry of Labour to recognize the town's joint health‑safety committee. It awarded the design and construction administration of a fourth filter at the drinking water treatment plant to EVB Engineering for $664,838.00. The council also approved an amendment to the automotive materials stewardship agreement, adopted the 2025 Asset Management Plan, and passed By‑law No 39‑2025 to formalize the amended automotive agreement.

• Adopted Health and Safety Policy (carried)
• Authorized request to Ontario Ministry of Labour for joint health‑safety committee recognition (carried)
• Awarded design and construction administration of 4th water‑treatment filter to EVB Engineering for $664,838.00 (carried)
• Amended agreement with Automotive Material Stewardship Inc.; Mayor and Clerk authorized to finalize (carried)
• Adopted 2025 Asset Management Plan (carried)
• Passed By‑law No 39‑2025 to conclude amended automotive materials service agreement (carried)

Special meeting

The Hawkesbury Council will hold a special meeting on November 26, 2025, to discuss a contract for the Fire Station roof replacement and an asset management plan.

• Fire Station Roof Replacement Contract
• Asset management plan

Regular Meeting of Council

The Hawkesbury Council will meet on November 10, 2025, to adopt by-laws for hazardous waste collection and battery recycling, and to consider a report on fire dispatch staffing.

• By-law N° 33-2025: Hazardous products agreement with Product Care Association
• By-law N° 34-2025: Hazardous waste collection agreement with Ryse Solutions Inc.
• By-law N° 35-2025: Battery recycling agreement with Call2Recycle Canada Inc.
• By-law N° 36-2025: Automotive material service agreement with Automotive Material Stewardship Inc.
• Fire Dispatch Staffing and Direction to Review Fire Dispatch Agreement

Special meeting

This special meeting of Hawkesbury Council was largely procedural, with the only substantive action being approval of a confidential staff recommendation regarding a non-disclosure agreement, discussed in closed session. Council voted unanimously on all motions, including moving into and out of closed session.

• Closed session held under Municipal Act to discuss negotiations (section 239(2)k)
• Approval of confidential staff recommendation on a non-disclosure agreement
• Mayor and Clerk authorized to execute necessary documents
• Council members directed to maintain confidentiality of closed session report

The council opened the meeting at 6:00 p.m., adopted the agenda, and approved a closed session at 6:17 p.m. to discuss item 4.1. After the closed session, the council resumed the open meeting at 7:47 p.m., approved a confidential staff recommendation and related authorizations, and adjourned at 7:48 p.m. All motions were carried.

• Open meeting at 6:00 p.m. – Carried
• Adopt agenda as presented – Carried
• Hold closed session at 6:17 p.m. to discuss item 4.1 – Carried
• Resume open meeting at 7:47 p.m. – Carried
• Approve confidential staff recommendation – Carried
• Authorize Mayor and Clerk to execute related documents – Carried
• Direct Clerk and Council to maintain confidentiality – Carried
• Adjourn meeting at 7:48 p.m. – Carried

Special meeting

The Hawkesbury Council is holding a special meeting on October 27, 2025, to discuss a motion for a closed meeting and a non-disclosure agreement update. The meeting is scheduled from 6:00 p.m. to 7:00 p.m.

• Motion for Closed meeting
• Non-disclosure agreement update
• Reports from Closed Session

Regular Meeting of Council

Hawkesbury Council will consider a by-law to execute an agreement with the City of Ottawa for technical rescue services and a by-law to enter into a Housing-Enabling Water Systems Fund grant agreement.

• By-law N° 30-2025: Housing-Enabling Water Systems Fund agreement
• By-law N° 31-2025: Technical rescue services agreement with Ottawa
• Extension of payment deadline for user fee billing
• Request for additional budget for Municipal garage
• World Polio Day proclamation

The council directed the 2026 budget to fund equipment and training for high‑angle and confined‑space rescue for the fire department and authorized a written agreement with the City of Ottawa for technical rescue support. It also approved a $500,000 supplementary budget for the municipal garage, extended the water, sewer and garbage fee payment deadline to November 28, 2025, and adopted the CAPRAC Mini‑gallery project. Financial statements for 2024 and the 2025 audit plan were received, and a proclamation of World Polio Day was made. By‑laws for a housing‑water transfer payment and technical rescue services were carried.

• Approved inclusion of rescue equipment and training costs in 2026 budget (Carried)
• Authorized written rescue services agreement with City of Ottawa (Carried)
• Approved $500,000 supplementary budget for municipal garage (Carried)
• Extended user‑fee payment deadline to November 28, 2025 (Carried)
• Approved CAPRAC Mini‑gallery project (Carried)
• Received 2024 financial statements and 2025 audit plan (Carried)
• Proclaimed October 24, 2025 as World Polio Day (Carried)
• Carried By‑law 30‑2025 (housing‑water fund) and By‑law 31‑2025 (technical rescue) (Carried)

Regular Meeting of Council

The Hawkesbury Council will discuss the implementation of automated speed enforcement cameras and a first draft of the 2025 Asset Management Plan. The body is also deciding on an engineering contract for Main Street West and updates to the town's communications policy.

• Awarding of an Engineering Contract for the rehabilitation of Main Street West
• Implementation of Automated Speed Enforcement (ASE) cameras
• Lot creation at 367 James Street (UCPR B-059-2025)
• By-law N° 24-2025 for an Encroachment Agreement at 1002 Main St. East
• By-law N° 28-2025 to amend disabled person parking at 372 Bon Pasteur Street

The council approved a two‑year pilot for Automated Speed Enforcement with two pole‑mounted cameras and directed administration to install the system, finalize agreements and create a reserve fund for the revenue. It also adopted the final Communications Policy, removed a daytime parking restriction on Ghislain and Stevens Streets, approved a consent application for 367 James Street, appointed a new Screening Officer, awarded an engineering contract for Main Street West, and added two disabled parking spaces at St‑Jude Church.

• Approve two‑year ASE camera pilot with two pole‑mounted cameras (Carried)
• Adopt final Communications Policy SC‑P‑2025‑01 (Carried)
• Remove daytime no‑parking restriction on Ghislain and Stevens Streets (Carried)
• Approve consent application UCPR file B‑059‑2025 for 367 James Street (Carried)
• Appoint Marie‑Perle Berthiaume as Screening Officer for AMPS (Carried)
• Award engineering services contract to EXP Services Inc for $118,010.00 (Carried)
• Approve addition of two Type B disabled parking spaces at 372 Bon Pasteur Street (Carried)
• Proclaim September 12‑21 2025 as Welcome Week (Carried)

Regular Meeting of Council

The Hawkesbury Town Council will discuss several matters, including the 2026 council meeting calendar and a request for approval of the United Counties of Prescott and Russell Community Safety and Well‑being Plan. Other items include a vote on the sale of aquatic equipment and an amendment to the schedule of a civil marriage by‑law. The meeting also contains routine consent items, reports, and a request for support on inter‑municipal tax and veteran income issues.

• Approve council meeting calendar for 2026
• Consider request for approval of United Counties of Prescott and Russell Community Safety and Well‑being Plan
• Vote on sale of aquatic equipment
• Amend Schedule A of By‑law N° 42‑2022 for civil marriage solemnization (By‑law N° 21‑2025)
• Request support for Fair Approach to Inter‑Municipal Property Taxation resolution

The council approved the revised Community Safety and Well‑Being Plan for the United Counties of Prescott and Russell. It also adopted the 2026 council meeting calendar, authorized the sale of obsolete pool equipment, and supported several inter‑municipal tax and veterans‑support initiatives. Additional actions included a recommendation on parking restrictions and the passage of three by‑law amendments.

• Adopted revised Prescott and Russell Community Safety and Well‑Being Plan (Carried)
• Adopted Council meeting calendar for 2026 (Carried)
• Authorized sale of pool slide and diving board (Carried)
• Supported The Nation Municipality on inter‑municipal property tax exemption (Carried)
• Supported The Nation Municipality on tax revenue rebate for former community assets (Carried)
• Supported Town of Aylmer request to raise veterans' income support thresholds (Carried)
• Resolved to obtain confirmation and recommendation on lifting parking restrictions on Ghislain and Stevens Streets (Carried)
• Passed By‑law N°21‑2025 amendment to Schedule A for civil marriage solemnization (Carried)

Special meeting

This special meeting of Hawkesbury Council is largely procedural, with the main purpose being to move into closed session. Council will discuss a non-disclosure agreement update and a memorandum of understanding concerning Champlain Township. No substantive decisions are scheduled in open session.

• Closed session discussion of a non-disclosure agreement update (document to be provided later)
• Closed session discussion of a memorandum of understanding with Champlain Township (document to be provided later)
• Meeting runs 4:00 p.m. to 6:00 p.m. on July 30, 2025

Special meeting

The Hawkesbury Council held a closed session to discuss a non‑disclosure agreement and a memorandum of understanding with Champlain Township. In that session, members voted to approve the instructions given to the Chief Administrative Officer for each document. The meeting then resumed in public before adjourning at 5:15 p.m.

• R‑134‑25: approve in‑camera instructions for a non‑disclosure agreement
• R‑135‑25: approve in‑camera instructions for a memorandum of understanding with Champlain Township
• Closed session held to discuss items 4.1, 4.2 and 4.3 (potential litigation update)
• Motion to resume open meeting at 5:10 p.m.
• Adjournment at 5:15 p.m.

The council opened the special meeting at 4:00 p.m., then voted to suspend Procedural By-law N° 42‑2023 so a new subject could be added to the agenda. The agenda was adopted with the addition of item 4.3 Potential Litigation, and a closed session was held to discuss a non‑disclosure agreement, a memorandum of understanding, and potential litigation. After the closed session the council approved the instructions given to the Chief Administrative Officer and adjourned the meeting.

• Opened meeting at 4:00 p.m. (carried)
• Suspended Procedural By-law N° 42‑2023 to add agenda subject (carried)
• Adopted agenda with addition of item 4.3 Potential Litigation (carried)
• Held closed meeting to discuss items 4.1‑4.3 (carried)
• Resumed open meeting at 5:10 p.m. (carried)
• Approved instructions for non‑disclosure agreement to CAO (carried)
• Approved instructions for memorandum of understanding to CAO (carried)
• Adjourned meeting at 5:15 p.m. (carried)

Regular Meeting of Council

Council will consider awarding contracts for the Cécile bridge renovation and a parks masterplan consultant, along with a lot creation at 343-353 Nelson Street East. Other items include reports on strong mayor powers, OPP cost recovery, speeding on Chenail Boulevard, and adoption of policies on violence/harassment and accessibility. A presentation of the Ontario Senior of the Year Award to Lea Arcand is also scheduled.

• Award of contract for renovation of Cécile bridge
• Awarding consultant contract for Parks and Recreation Masterplan
• Lot creation (severance) at 343-353 Nelson Street East
• Purchase of Mobile Data Terminals for Fire Apparatus
• Request to UCPR for automated speed control cameras installation

The council approved the award of a $668,976.99 contract to KB Civil Construction for the Cécile Bridge rehabilitation and a $90,000 contract to Stantec Consulting for engineering services. It authorized the purchase of three mobile data terminals for fire vehicles at a cost not to exceed $22,500 and received the first draft of a new Communications Policy. The final Accessibility Standards Policy, Human Rights Policy, and the 2025‑2030 Multi‑Year Accessibility Plan were adopted. Additional contracts were awarded for the Parks and Recreation Masterplan and a lot‑creation consent at Nelson Street East.

• Approved $668,976.99 contract to KB Civil Construction for Cécile Bridge rehabilitation
• Approved $90,000 contract to Stantec Consulting for engineering services on Cécile Bridge
• Authorized purchase of three mobile data terminals for fire apparatus, up to $22,500
• Received first draft of Communications Policy; final version to be presented later
• Adopted final Accessibility Standards Policy, Human Rights Policy, and 2025‑2030 Multi‑Year Accessibility Plan
• Awarded $70,000 contract to Sierra Planning and Management for Parks and Recreation Masterplan
• Approved consent application for lot creation at 343‑353 Nelson Street East, pending required reference plan

Special meeting

This special meeting of Hawkesbury Town Council includes one substantive item: a background report on the new Official Plan. The report will be presented under Matters Requiring Action. No decisions are listed; the meeting is for discussion and information.

• Presentation of the New Official Plan Background Report

The council opened the special meeting at 6:00 p.m. and adopted the agenda. It approved receiving the Hawkesbury 2046 Background Report prepared by Fotenn Planning + Design as the next step in updating the town’s Official Plan. The meeting was adjourned at 6:30 p.m.

• Opened special meeting at 6:00 p.m. (Carried)
• Adopted agenda as presented (Carried)
• Received Hawkesbury 2046 Background Report for new Official Plan (Carried)
• Adjourned meeting at 6:30 p.m. (Carried)

Regular Meeting of Council

Council will consider renewing the town's insurance for 2025-2026, awarding a contract for Catherine Street rehabilitation (contractor and amount to be announced), and requesting that certain CUPR roads be designated as community safety zones for automated speed enforcement. The meeting also includes adoption of previous minutes and a confirmation by-law.

• Renewal of town insurance for 2025-2026
• Award contract for Catherine Street rehabilitation (bid results to be added during meeting)
• Request to CUPR to designate certain roads as community safety zones for automated speed enforcement
• Adoption of minutes from May 12, 2025
• Confirmation by-law No. 19-2025

The council awarded the Catherine Street rehabilitation contract to Hawkesbury Transport and Excavation for $1,253,081. It also renewed the town's insurance with BFL for $648,014 plus fees and tax. A request was made to the United Counties of Prescott and Russell to designate certain roads as Community Safety Zones. Several closed‑session items were approved, including adoption of minutes and confirmation of NDA and litigation instructions.

• Awarded Catherine Street rehabilitation contract to Hawkesbury Transport and Excavation for $1,253,081 (Carried)
• Renewed town insurance with BFL for $648,014 plus $250 cyber fee and 8% tax (Carried)
• Requested United Counties of Prescott and Russell to designate identified roads as Community Safety Zones (Carried)
• Approved closed meeting to discuss items 15.1‑15.3 (Carried)
• Adopted minutes of the closed meeting of March 10, 2025 (Carried)
• Confirmed instructions on Non‑Disclosure Agreement follow‑up (Carried)
• Confirmed instructions on litigation update (Carried)
• Passed Confirmation By‑law N°19‑2025 (1st, 2nd, 3rd reading) (Carried)

Regular Meeting of Council

The Hawkesbury Council will adopt by-laws for a Memorandum of Understanding with the BIA and a local improvement levy. The meeting includes discussions on hazardous waste producer agreements, a violence and harassment workplace policy, and a strategic plan final report. A food truck contract for Confederation Park is also on the agenda.

• By-law N° 16-2025 for BIA Memorandum of Understanding
• By-law N° 17-2025 for 2025 local improvement rates
• Strategic Plan final report
• Hazardous waste producer responsibility agreements
• Food truck contract for Confederation Park

The council adopted the Town of Hawkesbury's 2025-2030 Strategic Plan. It approved participation in the Create to Connect children's mural project with a $3,000 spending limit. Several appointments and authorizations were also approved, including new finance staff, accessibility committee members, and a refreshment vehicle at Confederation Park.

• Adopted 2025-2030 Strategic Plan (Carried)
• Approved participation in Create to Connect mural project, authorizing up to $3,000 (Carried)
• Created Tax Coordinator position in Finance Department (Carried)
• Appointed three members to Accessibility Advisory Committee (Carried)
• Granted $28,250 to local nonprofit organizations (Carried)
• Authorized refreshment vehicle at Confederation Park and agreement signing (Carried)
• Appointed three additional Screening Officers for Administrative Monetary Penalties System (Carried)
• Supported Town of Aylmer against expansion of Strong Mayor Powers (Carried)

Special meeting

The Council is holding a special meeting to address one specific matter requiring action. The primary focus is the transfer of Main Street to the UCPR County Road System.

• Transfer of Main Street to the UCPR County Road System

The council approved a resolution to transfer Main Street (3.3 km) to the United Counties of Prescott and Russell road system, effective January 1, 2026. The meeting also adopted the agenda as presented and was adjourned at 3:22 p.m.

• Opened meeting at 3:00 p.m. (carried)
• Adopted agenda as presented (carried)
• Approved transfer of Main Street to United Counties of Prescott and Russell road system, effective Jan 1 2026 (carried)

Regular Meeting of Council

The council will adopt minutes and reports, then discuss several matters requiring action. Items include awarding a contract for rehabilitation work on Île du Chenail, hiring an Environmental Service Operations & Maintenance Foreman, reviewing the Regional Community Investment Fund, and examining the new Official Plan for the Town of Hawkesbury. Presentations will also be given on fluoridation of drinking water, the town's 2025‑2030 Strategic Plan, and a new civil engineering technologist position.

• Awarding of contract for rehabilitation work on Île du Chenail
• Creation of a new position for a civil engineering technologist
• Refreshment vehicle (Food Truck) at Confederation Park
• Presentation on fluoridation of drinking water
• Presentation of the Town's 2025‑2030 Strategic Plan

The council awarded a $237,247 contract to Arnco Construction for the Île du Chenail preservation project. It approved the creation of two new staff positions: a civil engineering technologist and an Environmental Service Operations & Maintenance Foreman. $100,000 from the Regional Community Investment Fund was allocated to park upgrades and cultural events, and a refreshment vehicle was authorized for Confederation Park. Draft accessibility policies and the 2025‑2030 Strategic Plan were received for future adoption.

• Awarded $237,247 contract to Arnco Construction for Île du Chenail preservation (Carried)
• Approved creation of a civil engineering technologist position (Carried)
• Approved creation of a permanent Environmental Service Operations & Maintenance Foreman position (Carried)
• Authorized $50,000 for replacement of play structures at Old Mill Park (Carried)
• Authorized $50,000 for the Hawkesbury Multicultural Festival and Canada Day 2025 (Carried)
• Authorized installation of a refreshment vehicle at Confederation Park for the summer season (Carried)
• Received first drafts of accessibility policies and multi‑year accessibility plan for later adoption (Carried)
• Authorized KSAR Group to finalize the Town's 2025‑2030 Strategic Plan for presentation at the next meeting (Carried)

Special meeting

The Town of Hawkesbury Council is holding a special meeting to address one matter requiring action. The body will consider a by-law to appoint a new Fire Chief.

• By-law N° 14-2025 to appoint Brian E. Wilson as Fire Chief

The council passed By-law N° 14‑2025 to appoint Brian E. Wilson as the Town of Hawkesbury Fire Chief, carrying the first, second and third readings. The council also granted Councillor Julie Séguin an unpaid leave of absence from March 24 to April 28 2025. All motions were carried.

• Approved appointment of Brian E. Wilson as Fire Chief (By-law N° 14‑2025, 3 readings carried)
• Granted unpaid leave of absence to Councillor Julie Séguin (March 24‑April 28 2025, carried)

Regular Meeting of Council

The council will consider a by‑law to extend the lease agreement with Centre culturel Le Chenail for the Maison de l'Île through 2027. It will also review a procurement recommendation to install a variable‑frequency drive on high‑lift pumps. Additional items include adoption of recent meeting minutes, presentation of 2024 environmental service reports, and a statement of remuneration and expenses for 2024.

• By‑law N°12-2025 to extend the lease with Centre culturel Le Chenail for Maison de l'Île (2025‑2027)
• Procurement policy recommendation for Highlift pump VFD installation
• Adoption of minutes from February 10 and February 19, 2025 meetings (consent items)
• Review of 2024 Environmental Service annual reports
• Statement of remuneration and expenses for 2024

Special meeting

This special meeting of Hawkesbury Council includes a presentation of the first draft of the Strategic Plan by Mr. Jean-François Pagé of Groupe Conseil KSAR Consulting Group. The meeting also includes routine procedural items such as adoption of the agenda and disclosures of pecuniary interest.

• Presentation of the first draft of the Strategic Plan by KSAR Consulting Group (Mr. Jean-François Pagé)

Regular Meeting of Council

The Hawkesbury Council will adopt the 2025 budget estimates and an amendment to the waste collection and disposal contract. The meeting also includes the appointment of building officials and the creation of new lots at 275-279 Main Street East.

• By-law N° 4-2025 to adopt budget estimates
• By-law N° 5-2025 to amend waste collection contract
• By-law N° 6-2025 to appoint building officials
• By-law N° 7-2025 to amend MOU with CEPEO
• Lot creation at 275-279 Main Street East

Regular Meeting of Council

Council will vote on By-law No. 1-2025 to set interim tax levies for 2025 and By-law No. 2-2025 to authorize temporary loans from the National Bank of Canada. A service agreement with RSM Building Consultants will also be considered. The meeting includes a closed session for confidential matters.

• By-law No. 1-2025 providing for interim tax levies for 2025
• By-law No. 2-2025 authorizing temporary loans from National Bank of Canada for 2025
• Service agreement with RSM Building Consultants
• Letter from Minister of Municipal Affairs and Housing re Municipal Code of Conduct
• Closed session items: non-disclosure agreement follow-up and organizational restructuring