Lucan Biddulph public meetings in 2021

Council Meeting

Council will hold a closed session for personal matters, then consider several staff reports. Key decisions include whether to formally withdraw from organizing Lucan Baconfest and whether to add winter maintenance for the Campanale Storm Water pond trail. Council will also receive correspondence, committee reports, and approve November 2021 accounts totaling $917,991.50.

• Report EDC-14-2021: Council to consider withdrawing from organizing Lucan Baconfest and developing smaller community events
• Report PW-27-2021: Council to consider adding Campanale Storm Water pond trail to winter maintenance program
• Accounts paid for November 2021: $917,991.50
• Closed session under Section 239(2) of Municipal Act for personal matters about identifiable individual
• Delegation from Brian Horner, Ausable Bayfield Conservation Authority, on municipal levy budget

Council approved staff recommendations to formally withdraw from organizing the Lucan Baconfest and to develop smaller community events instead. Council also directed staff to include the Campanale Storm Water Management pond trail in the township's winter maintenance program. The meeting included a closed session to discuss personnel matters, and accounts paid for November 2021 totaling $917,991.50 were received.

• Approved withdrawal from organizing Lucan Baconfest (carried)
• Authorized staff to develop smaller community events (carried)
• Directed staff to include Campanale trail in winter maintenance program (carried)
• Authorized Mayor and Deputy Clerk to execute agreement with CAO (carried)
• Adopted recommendation regarding Economic Development Officer/Communications Officer position (carried)
• Received accounts paid for November 2021 totaling $917,991.50 (carried)
• Approved minutes of December 7, 2021 (carried)
• Adopted By-law 82-2021 to confirm council proceedings (carried)

Finance Committee

The Lucan Biddulph Finance Committee is meeting electronically to receive report FIN-19-2021, the 2022 Operating Draft Budget, for information. The agenda includes routine items such as call to order, disclosure of pecuniary interests, adoption of minutes, and adjournment. No decisions are proposed beyond receiving the budget report.

• FIN-19-2021 Operating Draft Budget 2022 received for information

The Finance Committee reviewed the proposed 2022 operating budget, including sewer and parks and recreation sections. Members requested staff to present a revised budget with an overall 2% increase, 1% higher than initially presented, to cushion inflation. The report was received for information; no final budget was approved.

• Received FIN-19-2021 Operating Draft Budget 2022 for information (carried)
• Requested staff to revise budget with overall 2% increase (1% higher than presented)
• Agreed to add $10,000 to Repairs and Maintenance line for sanitary sewer (total $48,500)
• Adjourned meeting at 2:30 p.m. (carried)

Finance Committee

The Lucan Biddulph Finance Committee is meeting electronically to review the draft 2022 operating budget (report FIN-19-2021). The only substantive item is receiving this budget report for information; no decisions are listed. The rest of the agenda is routine procedural items.

• Review of FIN-19-2021 Operating Draft Budget 2022

The Finance Committee discussed the proposed 2022 operating budget, which includes a 1% tax rate increase. No formal decisions were made; the budget will be further discussed at a meeting on December 10th before being brought to Council. The committee reviewed various revenue and expense items, including a proposed 3% water rate increase and a 5% fire board increase, with a request for 10% under consideration.

• Adjourned meeting at 9:00 p.m. (carried)

Council Meeting

Council will consider reports on expanding the Lucan Wastewater Treatment Plant, including accepting a recommendation for one additional treatment train and appointing BM Ross for design and contract administration. They will also vote on by-laws for animal control, fees and charges, and the Clandeboye Drain, plus approve the 2022 salary grid and $75 employee Christmas gift certificates.

• PW-25-2021: Accept recommendation for one additional treatment train at Lucan WWTP, direct BM Ross to complete Class EA
• PW-26-2021: Proceed to design stage of Lucan WWTP, appoint BM Ross as engineering contractor
• By-law 79-2021: Animal control licensing and regulation
• By-law 80-2021: Fees and charges for 2022
• CAO-19-2021: Adopt 2022 Municipal Salary Grid

Council approved moving forward with the design stage of the Lucan Waste Water Treatment Plant expansion, appointing BM Ross as the engineering contractor. They also adopted the 2022 salary grid, updated animal control and fees by-laws, and received the OCWA quarterly reports. All votes were carried unanimously.

• Approved Lucan WWTP expansion with one additional treatment train (carried)
• Directed BM Ross to complete Class EA and appointed them for design and contract admin (carried)
• Adopted 2022 Municipal Salary Grid and Confidential Grid (carried)
• Adopted By-law 79-2021 for animal control licensing (carried)
• Adopted By-law 80-2021 for fees and charges (carried)
• Received OCWA 3rd quarter operational reports as information (carried)
• Approved $75 Christmas gift certificates for employees (carried)
• Gave third reading to Clandeboye Drain by-law 66-2021 (carried)

Special Council Meeting

This special council meeting includes a statutory public meeting under the Planning Act to discuss Draft Official Plan Amendment No. 10, part of the Lucan Biddulph Municipal Comprehensive Review. Council will receive the report and public comments as information, then consider a confirming by-law for the meeting's actions. The agenda also includes a closed session and a request from additional landowners.

• Public meeting on Official Plan Amendment No. 10 (PL-28-2021)
• Draft Official Plan Amendment No. 10 - Municipal Comprehensive Review
• Additional land owner requests (memo dated Nov 29, 2021)
• By-law 78-2021 to confirm council proceedings
• Closed session scheduled

Council held a statutory public meeting to review the Municipal Comprehensive Review and Official Plan Amendment No. 10, but made no decisions. Staff and consultants presented a need for 56 additional hectares for residential growth, and multiple landowners made submissions requesting inclusion in the revised settlement boundary. Council received the report and public input as information, and will consider the matter at a future meeting in January.

• Received report PL-28-2021 and public meeting as information (Resolution No. 2).
• Adopted By-law 78-2021 to confirm all actions and proceedings of the Special Council Meeting (Resolution No. 3).
• Adjourned the meeting at 7:33 p.m. (Resolution No. 4).

Fundraising Committee

The Lucan Biddulph Fundraising Committee is meeting electronically to discuss updates on a tender, propose a fundraising goal, and consider a communication strategy. The agenda includes routine items like call to order, disclosure of pecuniary interest, adoption of minutes, and adjournment. No specific decisions or dollar amounts are listed.

• Update on tender
• Proposed fundraising goal
• Ground breaking ideas
• Proposed communication strategy

The committee discussed a proposed fundraising goal of $750,000 for the Lucan Biddulph Community Memorial Centre Renovation Project Phase II, and members asked staff to develop payment options for donations. The tender documents will be released next week, with awarding anticipated in January. The groundbreaking was deferred until the tender is approved. No formal decisions were made; items remain under discussion.

• Discussed proposed fundraising goal of $750,000
• Asked staff to develop payment options for donations
• Deferred groundbreaking until tender is approved
• Discussed donation recognition packages (e.g., plaques/stones)

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board is meeting electronically to approve minutes, review accounts paid from February to November 2021, and discuss year-to-date financial statements. The fire chief will give a verbal update. The meeting is routine administrative business.

• Approve accounts paid Feb 1 to Nov 16, 2021
• Review 2021 year-to-date budget vs actual
• Review 3-year fire loss comparison
• Approve minutes of February 18, 2021

Special Council Meeting

This special council meeting includes a closed session to discuss a proposed or pending land acquisition or disposition, followed by a staff presentation on the 2022 capital budget planning. The council will also consider a bylaw to confirm the meeting's actions.

• Closed session under Section 239(2)(c) of the Municipal Act for land acquisition/disposition
• Staff report FIN-18-2021: 2022 Capital Budget Planning Presentation
• Bylaw 77-2021 to adopt and confirm proceedings of the November 18, 2021 council meeting

Council held a special meeting to review the 2022 Capital Budget Planning presentation (FIN-18-2021) and received it for information. In closed session, staff were given direction on two property matters. No other decisions were made; the meeting adjourned at 7:50 p.m.

• Received report FIN-18-2021 (2022 Capital Budget Planning) for information.
• Gave staff direction on two property matters in closed session.
• Adopted Bylaw 77-2021 to confirm all actions of the November 18, 2021 meeting.
• Moved into closed session to discuss a proposed or pending acquisition or disposition of land.
• Reconvened the regular meeting at 6:05 p.m. after closed session.
• Adjourned the special meeting at 7:50 p.m.

Council Meeting

Council will sit as the Court of Revision to consider the Clandeboye Drain 2021 assessment, with no appeals received, and is expected to adopt the schedule. They will also consider several by-laws, including one for the Clyman Drain 2021, and receive reports on an Ombudsman review, updated administrative policies, and minimum maintenance standards. The meeting includes routine items like minutes, correspondence, and accounts paid for October 2021 totaling $987,683.56.

• Adoption of Clandeboye Drain 2021 assessment schedule dated August 31, 2021
• By-law 60-2021 for Clyman Drain 2021 drainage works
• By-law 75-2021 to adopt minimum maintenance standards for municipal highways
• Approval of updated policies: Memorial Gifts, Retirement Savings, Employee Recognition, Concussion, Accessibility
• Accounts paid for October 2021: $987,683.56

Council formally adopted Ontario Regulation 239/2 Minimum Maintenance Standards for municipal highways, establishing a defined level of service for road and bridge maintenance. Council also endorsed a call for an independent third-party review of OMERS' investment performance and practices over the past ten years. The Court of Revision adopted the Clandeboye Drain 2021 assessment schedule with no appeals received.

• Adopted Ontario Regulation 239/2 Minimum Maintenance Standards (carried)
• Endorsed CUPE's motion calling for independent review of OMERS' investment performance (carried)
• Adopted Clandeboye Drain 2021 assessment schedule as submitted (carried)
• Approved five updated administration policies (Memorial Gifts, Retirement Savings, Employee Recognition, Concussion, Accessibility) (carried)
• Received Ombudsman's report and instructed staff to include regular governance training for Council (carried)
• Approved October 2021 accounts paid totaling $987,683.56 (carried)
• Passed By-law 60-2021 for Clyman Drain 2021 drainage works (carried)
• Passed By-laws 75-2021 and 76-2021 (maintenance standards and confirmation) (carried)

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board is meeting to approve prior minutes, receive the fire chief's update, review accounts paid and year-to-date budget, and discuss the Fire Services Master Plan. The agenda is routine, with no major decisions or public hearings listed.

• Approval of February 11, 2021 minutes
• Fire Chief's Report (Nov 2021)
• Accounts as Paid (Nov 2021)
• Year-to-Date Budget Review (Nov 2021)
• Update on Fire Services Master Plan

Special Council Meeting

This is a special council meeting held electronically. The main item is a presentation from B.M. Ross and Associates on the Municipal Class Environmental Assessment for the Lucan Wastewater Treatment Plant expansion. Council is expected to receive the presentation as information. No other substantive business is listed.

• Presentation by B.M. Ross and Associates on Lucan WWTP expansion
• Municipal Class Environmental Assessment for WWTP expansion
• Conceptual design and schedule for expansion discussed

Council received a presentation from BM Ross and Associates on options for expanding the Lucan Waste Water Treatment plant, including capacity and treatment process changes. No decision was made on the expansion size or process; the presentation was received as information only. The meeting was otherwise procedural, with no other substantive decisions.

• Received BM Ross presentation on wastewater plant expansion as information (carried)
• Adjourned special council meeting at 10:41 a.m. (carried)

Council Meeting

This is a regular council meeting with several staff reports and recommended motions. Council will consider approving credit card payments for municipal services, implementing Questica budget software for five years, and accepting Phase 2 of the Ridge Crossing subdivision, including dedicating roads. They will also receive the 2022 OMPF allocation notice and other correspondence, and hear a presentation from the Lucan Area Heritage Society.

• Approve credit card payments via Moneris for municipal services and facility bookings (FIN-16-2021)
• Approve Questica budget software for five-year term (FIN-17-2021)
• Adopt by-laws to assume Phase 2 of Ridge Crossing subdivision and dedicate reserve blocks as Nicholson Street and Miller Drive (By-laws 72-2021, 73-2021)
• Authorize Alex Westman to attend 2022 OGRA Conference at cost of $700 plus HST
• Receive 2022 OMPF allocation notice and other correspondence

Council approved accepting credit card payments for municipal services and facility bookings, approved a five-year term for Questica budget software, accepted the Ridge Crossing Phase 2 assumption, awarded contracts for a salt/sand storage building and soccer complex engineering, and approved a streetscape improvement strategy. All motions carried unanimously.

• Approved credit card payments via Moneris for municipal services and facility bookings (carried)
• Approved Questica budget software for five-year term (carried)
• Approved Ridge Crossing Phase 2 assumption and implementing by-laws (carried)
• Awarded RFP to Britespan Building Systems for 60x84 ft salt/sand storage building (carried)
• Awarded soccer complex engineering services to B.M. Ross and Associates for $52,800 (carried)
• Accepted RFP from Re: Public Urbanism for streetscape improvement strategy and accessibility audit (carried)
• Approved purchase of storage shed/container for CEDC projects (carried)
• Authorized Alex Westman to attend 2022 OGRA Conference at cost of $700 plus HST (carried)

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to review updates on the 2022 Community Improvement Plan grant programs, RFPs for accessibility audit and streetscape design, and project ideas for RED and Main Street grants. They will also discuss Summerfest 2021/2022. No decisions are listed on the agenda; items are for discussion and update.

• Update on Community Improvement Plan 2022 Grant Programs
• Update on RFPs for Accessibility Audit & Streetscape Design
• RED Grant Application and Main Street Grant Application project ideas
• Summerfest 2021/2022 discussion

The Community Economic Development Committee recommended that Council activate the Accessibility Program and Beautification Program for 2022, focusing on those areas due to ongoing accessibility audits and streetscape work. The committee also discussed grant opportunities and scheduled a special meeting to gather project ideas by November 19, 2021. No other substantive decisions were made.

• Recommended activating Accessibility and Beautification grant programs for 2022 (carried)
• Scheduled special meeting to discuss grant application ideas
• Adjourned meeting at 7:27 p.m. (carried)

Council Meeting

Council received and adopted the Clandeboye Drain 2021 Engineer's report and scheduled a Court of Revision for November 16, 2021. The Court of Revision for the Clyman Drain 2021 adopted its assessment schedule with no appeals. Council also approved several routine items including a temporary road closure for Remembrance Day, a donation of rental fee, and the 2022 Council meeting schedule.

• Adopted Clandeboye Drain 2021 report; Court of Revision set for Nov 16, 2021 (carried)
• Adopted Clyman Drain 2021 assessment schedule with no appeals (carried)
• Approved temporary closure of Market Street for Remembrance Day, Nov 11 (carried)
• Approved $90 rental fee donation to Granton Villages United Church for Halloween (carried)
• Adopted COVID-19 Mandatory Vaccination Policy (carried)
• Adopted 2022 Council Meeting Schedule (carried)
• Approved using Summerfest 2021 surplus for Winterfest, remaining held in reserve (carried)
• Authorized Mayor to attend 2022 ROMA Virtual Conference at $400 registration (carried)

Council Meeting

This is a regular Council meeting with several information items and two by-laws for adoption. Council will receive operational reports from OCWA, a climate change presentation, and correspondence, and will consider a by-law authorizing a Transfer Payment Agreement for ICIP funding related to multi-purpose athletic courts, as well as a by-law to confirm the meeting's proceedings.

• By-law 64-2021: Transfer Payment Agreement for ICIP COVID-19 Resilience Infrastructure Stream (multi-purpose athletic courts)
• By-law 65-2021: Confirming the October 5, 2021 Council meeting
• OCWA 2nd quarter operations reports for Lucan WPCP and Granton RBC
• Presentation on Municipalities and Climate Change by Patti Kemp
• Request from Villages United Church for Granton Halloween Walk

Council endorsed the Villages United Church Halloween Walk on October 30, 2021, subject to health unit protocols, and directed staff to prepare a road closure by-law. Council also received operational reports from OCWA and a climate change presentation as information, and passed by-laws 64-2021 and 65-2021. No other substantive decisions were made; most items were received as information or updates.

• Endorsed Granton Halloween Walk with health unit protocols (carried)
• Directed staff to bring forward road closure by-law for Halloween Walk (carried)
• Received OCWA 2nd quarter operational reports as information (carried)
• Received climate crisis presentation as information (carried)
• Received correspondence items 10.1-10.2 as information (carried)
• Received CAO-15-2021 Fire Services Master Plan RFP report as information (carried)
• Received PR-15-2021 Refrigeration Plant Chiller Efficiency Report as information (carried)
• Passed By-laws 64-2021 and 65-2021 (carried)

Council Meeting

The Lucan Biddulph Council is meeting to decide on several zoning amendments and land severances. The body is also reviewing the discontinuation of the municipal dog licensing program and a land sale in the Industrial Park.

• Proposed $175,000 sale of Industrial Park land (1010 Heenan Court) to Wayne Henry Parry & Thomas Walker Schofield
• Proposed discontinuation of the Township’s dog licensing program effective January 1, 2022
• Consent application to sever land at 175 Stanley St., Lucan, including a $1,000 parkland dedication fee
• Zoning amendments for 175 Stanley St. and 35098 Mitchell Line requiring $5,000 deposits for temporary use agreements
• Proposed draft plan of condominium and rezoning for 7966 Fallon Drive, Granton

Council approved a draft plan of vacant land condominium and rezoning for 26 single-detached lots at 7966 Fallon Drive, with conditions including a 7-metre setback and visitor parking. It also approved two temporary use agreements for accessory buildings, discontinued the dog licensing program, and accepted a $175,000 tender for industrial land. The meeting included a public hearing for a proposed 27-lot subdivision, which was received for information only.

• Approved draft plan of condominium and rezoning for 26 lots at 7966 Fallon Drive (carried)
• Approved consent application B-7/2021 for land severance at 175 Stanley St. with conditions (carried)
• Approved temporary use agreement for accessory building at 175 Stanley St. (ZBA-12-2021) (carried)
• Approved temporary use agreement for second dwelling at 35098 Mitchell Line (ZBA-8-2021) (carried)
• Discontinued dog licensing program effective Jan 1, 2022 (carried)
• Authorized acceptance of $175,000 tender for industrial land at 1010 Heenan Court (carried)
• Received report on proposed 27-lot subdivision at Saintsbury Line for information (carried)
• Passed by-law 212-2021 for rezoning at 7966 Fallon Drive (carried)

Council Meeting

The Council is meeting to discuss drainage reports for the Clyman and Blake drains and a proposal for sanitary flow monitoring. The agenda also includes a noise by-law exemption for a private event and a request for staff training funds.

• Adoption of the Clyman Drain 2021 report and scheduling a Court of Revision for October 5, 2021
• Proposed sanitary flow monitoring with costs to be recovered via a future Development Charge levy
• Noise by-law exemption for a wedding at 192 Spencer Avenue on October 16, 2021
• Authorization of $659.00 (plus HST) for Rhonda Freiter to take a Municipal Finance 101 course
• By-law 58-2021 to authorize a winter maintenance agreement with Integrated Maintenance and Operations Services Inc.

Council received and adopted the Clyman Drain 2021 drainage report and scheduled the first Court of Revision for October 5, 2021. They also approved a noise exemption for a wedding, directed staff to proceed with sanitary flow monitoring, and received several reports and presentations. No major policy changes were made.

• Adopted Clyman Drain 2021 report and scheduled Court of Revision for Oct 5, 2021 (carried)
• Approved noise exemption for wedding at 192 Spencer Ave on Oct 16, 2021 (carried)
• Directed staff to proceed with sanitary flow monitoring, with costs recoverable via future Development Charge levy (carried)
• Received building report BD-02-2021 for information (carried)
• Received sidewalk evaluation report PW-19-2021 for information (carried)
• Authorized Rhonda Freiter to enroll in MFOA Municipal Finance 101 course at $659 plus HST (carried)
• Gave third reading to By-law 41-2021 (Blake Drain Addendum 2021) (carried)
• Adopted By-laws 57-2021 through 59-2021 (carried)

Special Council Meeting

This is a special council meeting held electronically. The main item is a public meeting with a presentation by B.M. Ross and Associates on the Municipal Class Environmental Assessment for the Lucan wastewater treatment plant (WWTP) expansion. No decisions or by-laws are listed on the agenda; the meeting appears to be for information and consultation only.

• Public meeting: Municipal Class Environmental Assessment for Lucan WWTP Expansion
• Presentation by B.M. Ross and Associates Limited
• Discussion topics include need for expansion, plant capacity, alternatives, and next steps

The special council meeting was held electronically and consisted solely of a public presentation by B.M. Ross and Associates on the Municipal Class Environmental Assessment (MCEA) for expanding the Lucan Waste Water Treatment Plant. No formal decisions were made; the meeting adjourned after the presentation and discussion.

• Adjourned the special council meeting at 7:50 p.m. (carried)

Special Council Meeting

The Special Council meeting is scheduled to include a closed session. This session is intended for the purpose of discussing litigation or potential litigation matters affecting the municipality or local board.

• Closed session pursuant to Section 239 (2) (e) of the Municipal Act regarding litigation

Council met electronically with legal counsel and held a closed session to discuss litigation or potential litigation. After reconvening, the only reported action was that the township's solicitor was given direction on a legal matter. No other substantive decisions were made.

• Held closed session for litigation matters (carried)
• Reconvened open meeting at 7:06 p.m. (carried)
• Adjourned meeting at 7:07 p.m. (carried)

Council Meeting

The Lucan Biddulph Council is meeting to decide on land use applications, infrastructure contracts, and noise by-law exemptions. The body will also review budget amendments for the Lucan Community Memorial Centre renovation.

• Consent Application B-6-2021 to sever land at 197 Water St. with a $1,000 parkland dedication fee
• Tender award to A.G. Hayter for the Blake Drain Addendum in the amount of $95,727.95
• Zoning Bylaw Application ZBA-9-2021 and Draft Plan for 7966 Fallon Drive, Granton
• Noise by-law exemptions for MJ's Roadhouse (Aug 28) and Summerfest fireworks (Aug 27)
• Budget amendment for fundraising for phase two renovation of the Lucan Community Memorial Centre

Council granted a consent application to sever land at 197 Water St for two semi-detached dwellings, subject to conditions. They also received a zoning bylaw amendment and draft condominium plan for 26 lots at 7966 Fallon Dr, with public concerns noted. Staff were directed to accept a tender for the Blake Drain Addendum and proceed with several other projects.

• Granted consent application B-6/2021 for land severance at 197 Water St (carried)
• Received report PL-22-2021 for zoning amendment and draft condominium plan at 7966 Fallon Dr (carried)
• Approved noise bylaw exemption for MJ's Roadhouse event on Aug 28, 2021 (carried)
• Authorized staff to accept A.G. Hayter tender for Blake Drain Addendum at $95,727.95 (carried)
• Agreed in principle to stormwater management design for Ausable Fields Subdivision (carried)
• Directed staff to transfer unopened road allowance on McGillivray Dr to private ownership (carried)
• Awarded playground replacement proposals to Open Space Solutions and Henderson Recreation Equipment (carried)
• Approved Market Street Park electrical upgrades funded from Baconfest reserves (carried)

Special Council Meeting

Council will receive a presentation from B.M. Ross and Associates Limited regarding the Lucan Urban Servicing Master Plan. The body will also consider three by-laws, including two severance agreements.

• Presentation of the Lucan Urban Servicing Master Plan covering wastewater, stormwater, and water infrastructure
• By-law 53-2021: Severance agreement for 6441 Whalen Line
• By-law 54-2021: Severance agreement for 35098 Mitchell Line
• By-law 55-2021: Confirmatory by-law

The special council meeting was held electronically to receive a presentation from B.M. Ross and Associates on the draft Lucan Urban Servicing Master Plan, covering water, wastewater, and stormwater infrastructure. No formal decisions were made on the plan; council heard public comments and discussed next steps, including flow monitoring. Three by-laws (severance agreements and a confirmatory by-law) were passed.

• Passed By-law 53-2021 authorizing severance agreement for 6441 Whalen Line (carried)
• Passed By-law 54-2021 authorizing severance agreement for 35098 Mitchell Line (carried)
• Passed By-law 55-2021, Confirmatory by-law (carried)

Special Council Meeting

The Council is meeting to hear presentations from five applicants for a vacancy in Ward 2. The body will consider a by-law to appoint a new council member to fill this position.

• Applicant presentations from Wayne Hall, Jaden Hodgins, Adam Sachs, Andy Van Geel, and Pat Van Geleuken
• By-law 51-2021 to Appoint a New Council Member (Ward 2)
• By-law 52-2021 to confirm all actions and proceedings of the July 20, 2021 meeting

Council held a special meeting to interview five candidates for the vacant Ward 2 Councillor position. After presentations and questions, Council passed a resolution appointing Jaden Hodgins to the seat. Council also passed by-laws 51-2021 (appointing the new member) and 52-2021 (confirming proceedings). The meeting adjourned at 7:43 p.m.

• Appointed Jaden Hodgins to fill the vacant Ward 2 Councillor position (Resolution No. 1, carried).
• Passed By-law 51-2021 to appoint the new Council member (first, second, and third reading, carried).
• Passed By-law 52-2021 to confirm all actions and proceedings of the July 20, 2021 meeting (carried).
• Adjourned the special meeting at 7:43 p.m. (Resolution No. 3, carried).

Special Council Meeting

This is a special council meeting with a closed session for litigation or potential litigation matters. The agenda is mostly procedural, with no public decisions or discussions listed.

• Closed session under Section 239(2)(e) of the Municipal Act for litigation matters
• Meeting held electronically via YouTube

The special meeting was called to meet with legal counsel and discuss litigation or potential litigation matters. Council voted to enter a closed session under the Municipal Act, then reconvened and adjourned without any public decisions or motions.

• Adjourned regular meeting to closed session for litigation matters (Carried)
• Reconvened regular meeting at 6:35 p.m. (Carried)
• Adjourned special meeting at 6:36 p.m. (Carried)

Council Meeting

The Council is deciding on several zoning amendments, a land severance at 315 Main Street, and the adoption of a drainage assessment for the Blake Drain. The body is also reviewing a contract for bridge replacement and the implementation of internet/telephone voting for the 2022 municipal election.

• Contract for Roman Line Bridge (No. 11) replacement with Theo Vandenberk Construction Inc. for $480,492.95
• Consent applications B-4/2021 and B-5/2021 for Westdell Development Corp at 315 Main Street
• Zoning By-law Amendment ZBA-10-2021 for 34119 Saintsbury Line including a $5,000 deposit
• Agreement with Intelivote Systems Inc. for 2022 internet/telephone voting
• Adoption of the May 14, 2021 Drainage Assessment Schedule for the Blake Drain

Council approved two land severance applications (B-4/2021 and B-5/2021) for Westdell Development Corporation, subject to conditions including a shared access easement and cash-in-lieu of parkland. It also approved zoning by-law amendments for a surplus dwelling (ZBA-7/2021) and temporary second dwelling (ZBA-10/2021), and supported a redline amendment for a draft subdivision plan. Council authorized accepting a tender for the Roman Line Bridge replacement and approved several by-laws, including for the 2022 election voting method.

• Approved consent applications B-4/2021 and B-5/2021 for land severance at 315 Main Street, subject to conditions.
• Approved zoning by-law amendment ZBA-7/2021 for a surplus dwelling at 33799 Stonehouse Line.
• Approved zoning by-law amendment ZBA-10/2021 for temporary second dwelling at 34119 Saintsbury Line, requiring a $5,000 deposit.
• Supported redline amendment to draft plan of subdivision 39T-LB1301 (Phase 4B) for 55 lots.
• Adopted the Blake Drain 2021 Addendum assessment schedule.
• Authorized accepting tender from Theo Vandenberk Construction Inc. for Roman Line Bridge replacement at $480,492.95 including HST.
• Approved internet/telephone voting for the 2022 municipal election with Intelivote Systems Inc.
• Passed by-laws 46-2021 through 50-2021 and 207-2021 through 209-2021.

Council Meeting

Council is deciding on infrastructure tenders for the Blake Drain and financing for the Nagle Drive watermain. The body is also reviewing a Community Safety and Well-being Plan and a revised Council Code of Conduct.

• Blake Drain North Portion tender to A.G. Hayter for $252,230.69
• Blake Drain South Portion tender to A.G. Hayter for $465,981.49
• Internal borrowing of $192,150.42 from water reserve for Nagle Drive watermain financing
• Adoption of the Community Safety and Well-being Plan
• Appointment process for a Ward 2 Council vacancy

Council adopted the Middlesex Community Safety and Well-Being Plan and forwarded it to the Ministry of the Solicitor General. They also decided to fill the vacant Ward 2 seat by appointing a qualified elector, and approved the amended policy for vacancy appointments. Tenders for the Blake Drain north and south portions were accepted from A.G. Hayter, totaling $718,212.18 including HST, pending by-law final reading. Council also approved internal borrowing of $192,150.42 from the water reserve for Nagle Drive watermain financing, and approved the revised Council Code of Conduct.

• Adopted the Community Safety and Well-Being Plan (CAO-10-2021) and forwarded it to the Ministry of the Solicitor General.
• Chose to appoint a qualified elector to fill the Ward 2 Council vacancy and approved the amended policy for vacancy appointments.
• Approved the revised Council Code of Conduct (By-law 44-2021).
• Authorized staff to accept the Blake Drain NORTH portion tender from A.G. Hayter for $252,230.69 including HST.
• Authorized staff to accept the Blake Drain SOUTH portion tender from A.G. Hayter for $465,981.49 including HST.
• Instructed staff to internally borrow $192,150.42 from the water reserve for Nagle Drive watermain financing.
• Approved funding the difference for baseball diamond light replacements from the arena (parks & rec) reserve.
• Received the May 2021 accounts paid totaling $966,486.00.