Lucan Biddulph public meetings in 2022

Council Meeting

The Lucan Biddulph Council is meeting to handle routine business, including approving minutes, receiving correspondence, and passing several by-laws. Key items include a 4% inflationary adjustment to the 2023 municipal salary grid, adoption of the 2023 fees and charges by-law, and a zoning amendment for 34119 Saintsbury Line. The meeting also includes a closed session for personal matters about an identifiable individual.

• By-law 70-2022 to establish various fees and charges for 2023
• By-law 206-2022 to amend the Comprehensive Zoning By-law for 34119 Saintsbury Line (Cabral)
• CAO-21-2022: 4% inflationary adjustment to 2023 Municipal Salary Grid and Confidential Grid
• Accounts paid for November 2022 totaling $2,099,188.18
• Authorization for Rhonda Freiter to enroll in Municipal Tax Administration Program Unit 2 at Seneca College, cost $417.20 including HST

Council approved a 4% inflationary adjustment to the municipal salary grid and passed several by-laws, including new fees for 2023 and a parking enforcement agreement. The meeting also included a retirement recognition for a Parks & Recreation employee and a review of Bill 23's impact on development charges.

• Approved 4% inflationary adjustment to 2023 Municipal Salary Grid (Resolution 2022-304)
• Approved $417.20 for Rhonda Freiter to enroll in Municipal Tax Administration Program Unit 2 (Resolution 2022-306)
• Approved agreement with Tenet Security Group Incorporated for 2023 parking enforcement (By-law 68-2022)
• Approved 2023 fees and charges (By-law 70-2022)
• Approved zoning by-law amendment for 34119 Saintsbury Line (By-law 206-2022)
• Approved temporary use agreement with Fernando Cabral (By-law 67-2022)
• Approved appointment of various Committee and Board members (By-law 69-2022)
• Received November 2022 accounts paid totaling $2,099,188.18 (Resolution 2022-305)

Council Meeting

Council awarded a $249,300 contract for multipurpose courts and rejected a request to allow backyard chickens in urban areas. Several land severances and a zoning by-law amendment for the Ausable Fields subdivision were approved. The Township also adopted Official Plan Amendment No. 11 to implement legislative changes.

• Awarded $249,300 multipurpose court project to Tonda Construction Limited
• Rejected request to amend Zoning By-law to allow backyard chickens in urban areas
• Approved severances B10-2022 and B11-2022 for 33862 Mitchell Line
• Approved severance B-13-2022 and Zoning By-law Amendment Z-7-2022 for Scotts Drive
• Adopted Official Plan Amendment No. 11
• Authorized renewed lease agreement with Quadro Communications for Lucan Water Tower
• Approved $75 Christmas gift certificates for Township employees
• Appointed Dave Frayne as South West group representative for ABCA Source Water Protection Committee

Council Meeting

Council will consider directing staff to issue a Request for Proposal for a Fire Services Master Plan and authorize sending a letter to the Minister of Municipal Affairs and Housing regarding Bill 23. The agenda also includes routine items such as approving minutes, receiving correspondence, and confirming accounts paid for October 2022 totaling $2,986,011.18.

• Fire Services Master Plan RFP (Report CAO-17-2022)
• Bill 23 letter to Minister Steve Clark (Report CAO-18-2022)
• Accounts paid for October 2022: $2,986,011.18
• 45-year service award for Joe Dewan
• 2023 OMPF correspondence

Newly elected Council members took their oaths of office and approved the issuance of a Request for Proposal for a Fire Services Master Plan. Council also authorized a letter to the Minister of Municipal Affairs and Housing regarding the impacts of Bill 23.

• Administered oaths of office to Mayor and four Councillors
• Approved issuance of Request for Proposal for Fire Services Master Plan (Res 2022-271)
• Authorized letter to Minister Steve Clark regarding Bill 23 impacts (Res 2022-272)
• Approved minutes from November 1, 2022 (Res 2022-269)
• Received October 2022 accounts paid totaling $2,986,011.18 (Res 2022-273)
• Passed Bylaw 62-2022 to confirm proceedings of the November 15 meeting (Res 2022-274)

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board is meeting to receive the fire chief's report, approve payment of accounts totaling $137,519.29, review the year-to-date budget, and discuss several fire service items. The board will also consider recommending that Council issue a Fire Services Master Plan RFP and review the Middlesex County Mutual Aid Plan and a risk assessment.

• Approve payment of accounts totaling $137,519.29 paid from Mar 1 to Nov 1, 2022
• Receive Fire Chief's report dated Nov 1, 2022
• Review 2022 year-to-date budget vs actual as of Oct 31
• Recommend Council issue Fire Services Master Plan RFP (draft Nov 2022)
• Review 2022-2026 Middlesex County Mutual Aid Plan

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board is meeting to approve minutes, payables totaling $103,003.74, and a draft Fire Services Master Plan RFP for Council. They will also review the fire chief's report, including incident summaries and radio quotes, and discuss risk assessment, firefighter certification, and the Middlesex County Mutual Aid Plan.

• Approval of payables totaling $103,003.74
• Draft Fire Services Master Plan RFP recommended for Council issuance
• Fire chief's report includes incident summaries and 3-year comparisons
• Review of Simplified Risk Assessment 2020
• Discussion of firefighter certification legacy information

Community Economic Development Committee

The Committee recommended a $15,000 budget for 2023 and a $25,000 budget for the Community Improvement Plan to be presented to Council. Members discussed potential 2023 projects including a mural contest and alleyway activation. A request regarding fencing at the Municipal Parking Lot will be discussed in the new year.

• Recommended 2023 CEDC Budget be set at $15,000 (Carried)
• Recommended $25,000 budget for Community Improvement Plan be brought to Council
• Adopted June 20, 2022 meeting minutes (Carried)

Council Meeting

This is a regular council meeting with several administrative items. Council will receive reports on the third-quarter budget, budget survey results, and an election update. They will also consider adopting the 2023 meeting schedule and two procedural by-laws, and receive the Lucan and Area Heritage Society's financial statements.

• Adoption of 2023 Council Meeting Schedule
• By-law 59-2022 to amend Procedural By-law 30-2020
• By-law 60-2022 for Council Appointed Committees (CACs) Procedural By-law
• Report FIN-08-2022: Budget to Actual (Third Quarter)
• Report FIN-09-2022: Budget Survey Results

Council Meeting

Council approved several planning applications, including a zoning by-law amendment for a mixed-density condo development at 122 Kent Avenue, a minor variance and consent for a lot adjustment at 318 Beech Street, and a zoning amendment for a property at 34119 Saintsbury Line. A streetscape strategy for Lucan and Granton was adopted. A severance application at 33862 Mitchell Line was deferred for further talks with the conservation authority.

• Approved minor variance A-5/2022 and consent B-8/2022 for lot adjustment at 318 Beech Street (carried)
• Approved zoning by-law amendment Z-2/2022 for 34119 Saintsbury Line, rezoning to R1 and temporary holding zone (carried)
• Adopted Lucan Biddulph Streetscape Strategy (carried)
• Adopted Electronic Monitoring Policy No. 101-22-2022 and Collection and Use Policy No. 102-08-2022 (carried)
• Approved by-laws 55-2022 and 56-2022 renaming Queen Street to Scotts Drive and Abbey Lane to Watts Drive (carried)
• Approved by-law 57-2022 for temporary closing of King and Queen Street in Granton (carried)
• Approved accounts paid for September 2022 totaling $2,541,404.62 (carried)
• Deferred severance application B-10/2022 and B-11/2022 at 33862 Mitchell Line for further investigation (carried)

Parks and Recreation Advisory Committee

The Lucan Biddulph Parks and Recreation Advisory Committee is meeting to review the Park and Recreation Master Plan (report PRAC-03-2022) and discuss several operational items. The agenda includes updates on a parks and recreation supervisor, construction, committee membership, soccer fields, and an ice and field allocation policy. No decisions are listed; most items are for discussion or recommendation.

• Review of Park and Recreation Master Plan (PRAC-03-2022)
• Discussion of Parks and Recreation Supervisor position
• Construction update
• Soccer field update
• Ice and field allocation policy discussion

The Parks and Recreation Advisory Committee received updates on the Parks and Recreation Master Plan, construction of the Community Centre (completion moved to February 2023), and progress on the new soccer field. No formal decisions were made; items were discussed for future action.

• Adopted minutes of July 6, 2022 meeting (carried)
• Discussed but did not decide on redoing the Master Plan before 2025
• Noted Community Centre completion date moved to February 2023
• Noted soccer field work nearly complete, lights to be installed later in fall
• Noted ice and field allocation policy meeting with user groups planned for new year
• Adjourned meeting at 6:52 p.m. (carried)

Council Meeting

The Lucan Biddulph Council is meeting to discuss routine business, including receiving operational reports from OCWA on wastewater treatment, approving minutes, and considering several by-laws. The most notable items are by-laws to reduce speed limits in school and park zones, and temporary road closures for Remembrance Day and the Santa Claus Parade.

• By-law 53-2022 to reduce speed limits in school and park zones
• By-law 51-2022 for temporary closing of Market Street on November 11, 2022 (Remembrance Day)
• By-law 52-2022 for temporary road closing of Main Street and Saintsbury Line on December 3, 2022 (Santa Claus Parade)
• OCWA 2nd Quarter Wastewater Operations Reports for Lucan WWTP and Granton RBC
• By-law 54-2022 to confirm council actions

Council passed a bylaw reducing speed limits in school and park zones to 40 km/h. Staff reported that Alice Street construction is on schedule and a new service request program, CitiWide, is live. The meeting also included acceptance of OCWA's 2nd quarter operational reports for information.

• Approved By-law 53-2022 reducing speed limits in school and park zones to 40 km/h (carried)
• Accepted OCWA 2nd quarter operational reports for information (Resolution 2022-231, carried)
• Approved minutes of September 20, 2022 (Resolution 2022-232, carried)
• Received correspondence items for information (Resolution 2022-233, carried)
• Passed By-law 51-2022 for temporary closing of Market Street on November 11, 2022 (carried)
• Passed By-law 52-2022 for temporary road closing of Main Street and Saintsbury Line on December 3, 2022 (carried)
• Passed By-law 54-2022 to adopt and confirm all actions of the meeting (carried)

Council Meeting

Council will hold public meetings and consider consent applications for two properties: one at 192 Spencer Ave. and one at 34119 Saintsbury Line. They will also review a zoning by-law amendment, correspondence, staff reports, and routine administrative items. The agenda includes both approvals and a denial recommendation for the severances.

• Consent applications B-6/2022 and B-7/2022 at 192 Spencer Ave. to sever two vacant parcels, with $1,500 cash-in-lieu of parkland per lot
• Consent application B-3/2022 at 34119 Saintsbury Line to sever a dwelling parcel, with conditions including road dedication and $1,500 cash-in-lieu
• Consent application B-5/2022 at 34119 Saintsbury Line recommended for denial
• Zoning by-law amendment ZBA-2-2022 to rezone severed lands to Residential First Density (R1) and remnant lands to Future Residential – Exception
• By-law 48-2022 to authorize a Municipal Access Agreement with The Glenns Shopping Centre Inc.

Special Council Meeting

This special council meeting is largely procedural, with the main substantive item being a closed session to discuss a proposed or pending land acquisition or disposition. Council will also consider By-law 46-2022 to authorize a confidential Agreement of Purchase and Sale, and By-law 47-2022 to confirm the meeting's actions.

• Closed session under Section 239(2) of the Municipal Act for land acquisition/disposition
• By-law 46-2022: authorize execution of confidential Agreement of Purchase and Sale
• By-law 47-2022: confirm proceedings of the September 13, 2022 special council meeting

Council held a special meeting, went into closed session to discuss a proposed land acquisition, and gave staff direction on the property matter. After returning to open session, Council passed By-law 46-2022 to authorize a confidential Agreement of Purchase and Sale, and By-law 47-2022 to confirm the meeting's actions. No other substantive decisions were made.

• Moved into closed session to discuss land acquisition (Resolution 2022-214)
• Gave staff direction on property matter in closed session
• Passed By-law 46-2022 authorizing confidential Agreement of Purchase and Sale
• Passed By-law 47-2022 confirming all actions of the special meeting

Council Meeting

The Lucan Biddulph Council is meeting to consider routine administrative items, including approving minutes, receiving correspondence and staff reports, and adopting a new parking by-law. Council will also vote on authorizing staff enrollment in professional development courses and will receive the July 2022 accounts paid totaling $2,509,931.77.

• Adoption of Parking By-Law No. 44-2022 to regulate and control parking
• Accounts paid for July 2022 totaling $2,509,931.77
• Authorize Rhonda Freiter to enroll in Municipal Tax Administration Program at $417.20
• Authorize Brett Hodgins to enroll in ORFA Aquatics Facility Operations at $870.00
• Authorize Paul Smith to enroll in ORFA General Concurrent Session Forum at $400.00

Council voted to support resolutions opposing Bill 3 (Strong Mayors, Building Homes Act, 2022), and adopted a new parking bylaw limiting Main Street parking to three hours. Staff were directed to report on options to permit backyard chickens in non-agricultural zones. Council also approved reopening chambers to the public starting September 20.

• Supported opposition to Bill 3 (Strong Mayors Act) via resolutions from Kingsville and Wasaga Beach (carried)
• Adopted Parking By-law No. 44-2022, limiting Main Street parking to 3 hours (carried)
• Directed staff to report on options to amend zoning bylaw to permit backyard chickens in non-agricultural zones (carried)
• Approved minutes of August 9, 2022 (carried)
• Received CAO report on reopening council chambers to the public (carried)
• Received election update report (carried)
• Authorized staff training: Rhonda Freiter ($417.20), Brett Hodgins ($870.00), Paul Smith ($400.00) (all carried)
• Approved accounts paid for July 2022 totaling $2,509,931.77 (carried)

Council Meeting

This Lucan Biddulph council meeting includes public hearings on several planning applications, a draft asset management plan presentation, and decisions on contracts and staff training. Council will vote on zoning amendments for properties on Saintsbury Line, Coursey Line, and Butler Street, as well as a holding symbol removal for the Ausable Fields subdivision. They will also consider approving the 2022 Asset Management Plan, awarding a backhoe tender, and authorizing staff course enrollments.

• Zoning amendment for temporary garden suite at 34007 Coursey Line (Thomas) with $5,000 deposit
• Removal of holding (H) symbol at Ausable Fields subdivision to allow 12 single detached dwellings
• Zoning amendment for condominium at 263 Butler Street (Lucan Woods)
• Award backhoe tender to Toromont Cat for $221,738.34 excluding HST
• Approve 2022 Asset Management Plan presented by Dillon Consulting

Council approved the 2022 Asset Management Plan, several zoning by-law amendments (including a garden suite, removal of a holding symbol, and a site-specific change), and awarded a backhoe tender. They also adopted a new Municipal Complaint Policy and directed staff to contact Main Street vacant property owners about maintenance.

• Approved 2022 Asset Management Plan (Carried)
• Approved zoning amendment for garden suite at 34007 Coursey Line (Carried)
• Approved removal of holding (H) symbol for 12 dwellings in Ausable Fields subdivision (Carried)
• Approved site-specific zoning amendment at 263 Butler St and recommended condominium exemption to County (Carried)
• Awarded backhoe tender to Toromont Cat for $221,738.34 excluding HST (Carried)
• Approved Municipal Complaint Policy 102-07-2022 (Carried)
• Directed staff to contact Main Street vacant property owners regarding maintenance (Carried)
• Approved training courses and fee waivers (Carried)

Council Meeting

Council will hold a public meeting as Committee of Adjustment for a consent application at 206 George Street, then consider staff recommendations on the Timber Ridge Subdivision, including draft plan approval and a zoning by-law amendment. They will also vote on several by-laws, a new criminal records check policy, and authorize conference and training expenses.

• Consent application B-4/2022 by Van Geel Building Co. to sever land at 206 George Street, with $1,500 cash-in-lieu of parkland
• Timber Ridge Subdivision: recommend draft plan approval (39T-LB2002) and zoning by-law amendment (ZBA-12/2020) for Parts of Lots 27 & 28, Concession 5
• By-law 202-2022 to amend zoning by-law for Timber Ridge Subdivision
• By-law 38-2022 to dedicate part of Lot 4, Concession 3 as public highway (315 Main St)
• Authorize $950 for MFOA Conference and $1,900 for PRMC program enrollment

Council deferred a decision on the Timber Ridge Subdivision zoning and draft plan application, asking staff to consult with the developer about dedicated parkland space. The subdivision would include 61 single-detached lots, medium-density blocks, and a multi-purpose trail. Council also approved a consent application for a land severance at 206 George Street, a new Criminal Records Check policy, and several other administrative items.

• Deferred Timber Ridge Subdivision decision to staff for parkland consultation (carried)
• Granted consent application B-4/2022 for land severance at 206 George Street (carried)
• Approved Criminal Records Check policy 100-07-2022, repealing 100-43-2015 and 100-46-2016 (carried)
• Approved LBCMC Renovation Project Community Engagement Event for September 24, 2022 (carried)
• Authorized attendance at 2022 MFOA Conference for two staff at $950 plus HST (carried)
• Authorized enrollment in PRMC program for Paul Smith at $1,900 plus HST (carried)
• Passed By-laws 38-2022 through 40-2022 (carried)

Fundraising Committee

The Lucan Biddulph Fundraising Committee is meeting to review reports and updates. The agenda includes a report regarding campaign fundraising ideas.

• Campaign Fundraising Idea Report July 2022

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee is meeting to review the results of the soccer field change house/washroom tender, discuss a draft terms of reference for a Trails and Connectivity Committee, and receive updates on construction, courts, soccer fields, staffing, pool, and community centre grounds. The agenda is largely routine, with reports and updates rather than final decisions.

• Review of PRAC-02-2022 Soccer Field Change House/Washroom Tender Results
• Discussion of PRAC-03-2022 Trails and Connectivity Committee terms of reference (draft July 5, 2022)
• Construction update
• Multi-purpose courts update
• Soccer field update

The Parks and Recreation Advisory Committee recommended tendering engineering designs for the soccer field change house/washrooms after the only construction tender exceeded budget. It also approved draft terms of reference for a Trails and Connectivity Committee, with amendments, for Council's final approval. The committee noted the Parks and Recreation Master Plan will be reviewed in September and that this committee term ends that month.

• Recommended tendering engineering designs for soccer field change house/washrooms (carried)
• Approved draft terms of reference for Trails and Connectivity Committee, with amendment, for Council approval (carried)
• Adopted minutes from May 19, 2022 meeting (carried)
• Adjourned meeting at 7:11 p.m. (carried)

Fundraising Committee

The Lucan Biddulph Fundraising Committee is meeting to adopt prior minutes, receive construction and fundraising updates, and discuss fundraising events. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Adoption of minutes from April 14, 2022
• Construction update
• Fundraising update including goal and funder list
• Discussion of fundraising events

Council Meeting

Lucan Biddulph Council meets to decide on several planning matters, including two site plan approvals, a minor variance for a mobile home, and a new site plan control by-law. Council will also consider a site alteration by-law, Kent Street repaving, a disconnecting from work policy, and correspondence on splash pad hours and voluntary Russian sanctions. The meeting includes a closed session and a presentation on the Lucan WWTP expansion.

• Minor variance A-4/2022 for a mobile home at 34007 Coursey Line (Thomas) with reduced setbacks
• Site plan approval for Landon Landscaping at 1000 Heenan Court
• Site plan approval for Cloverfield Apartments at 33318 Richmond Street
• By-law 34-2022 to adopt a new Site Plan Control By-law
• Accounts paid for May 2022 totaling $1,301,909.02

Community Economic Development Committee

The Community Economic Development Committee is meeting to review and potentially decide on Community Improvement Plan (CIP) applications from the Lucan Area Heritage & Donnelly Museum. The agenda includes adoption of previous minutes and updates on the CIP application review, with no other new business listed.

• Review of Lucan Area Heritage & Donnelly Museum CIP applications (2 applications with pictures)
• Adoption of previous meeting minutes
• Disclosure of pecuniary interests per Municipal Conflict of Interest Act

The Community Economic Development Committee approved a Community Improvement Plan (CIP) application from the Lucan Area Heritage & Donnelly Museum for $3,900. The committee also discussed streetscape activations for Main Street and Granton Line, agreeing to revisit downtown revitalization ideas after the Streetscape Strategy Design & Accessibility Audit is completed. The meeting was held virtually and adjourned at 7:26 p.m.

• Approved Lucan Area Heritage & Donnelly Museum CIP application for $3,900 (carried)
• Adopted April 20th meeting minutes (carried)
• Agreed to revisit downtown revitalization ideas after Streetscape Strategy Design & Accessibility Audit completion

Council Meeting

Council adopted Official Plan Amendment No. 10, which includes a boundary expansion for the Village of Lucan and policy changes for accessory dwelling units and health clubs in industrial zones. The amendment will be forwarded to the County of Middlesex for final approval. Council also approved several other items, including a tender for the Hardy Drain North reconstruction, a directive to prepare a by-law for 40 km/h speed zones near schools and parks, and a conditional agreement for a boulevard cafe at 163 Main Street.

• Adopted Official Plan Amendment No. 10 (By-law 29-2022) and submitted to County of Middlesex (carried)
• Approved $136,996.40 tender to A.G. Hayter Contracting Ltd. for Hardy Drain North (carried)
• Directed staff to prepare by-law lowering speed limit to 40 km/h near schools and parks (carried)
• Directed staff to approve conditional agreement for boulevard cafe at 163 Main Street for summer 2022 (carried)
• Approved delegation of site plan approval authority to staff (carried)
• Approved hiring of Supervisor of Parks and Recreation at Pay Grade Level 7 (carried)
• Approved noise by-law exemption for Canada Day and Summerfest events (carried)
• Approved updated policies on clothing allowance, mileage, remuneration, conference, and hours of work (carried)

Parks and Recreation Advisory Committee

The committee will receive several project updates regarding local recreational facilities. Discussions include construction, pool status, and soccer field developments.

• Construction Update
• Pool Update
• Multi-Use Court, Unofficial Tender Result
• Soccer Field Update
• Program and Events Update

The committee received updates on construction projects, including the Community Memorial Centre renovation projected to open January 13, 2023, and pool upgrades scheduled for fall. No tenders were received for the Multi-Use Court project, which will be resubmitted with a revised timeline. The committee also discussed various park and facility improvements, but no formal decisions were made beyond adopting the previous minutes.

• Adopted minutes of April 6, 2022 meeting (carried)
• Received construction update: Community Memorial Centre renovation ahead of schedule, grand opening projected Jan 13, 2023
• Noted pool upgrades (accessibility ramp, Myrtha system) planned for fall; operational hours may be modified
• Noted no tenders received for Multi-Use Court; proposal to be resubmitted with adjusted timeline
• Noted soccer field construction underway, expected completion fall 2022
• Discussed potential upgrades to Granton Pavilion, skate park replacement as 2023 capital item, and need for ice allocation policy

Council Meeting

Council will consider several development agreements, including site plan approval for Murals in Metals at 5611 McGillivray Drive, subdivision agreements for Ausable Fields and Olde Clover Village Phase 4B, and a renewed lease for the ambulance station at 188 George Street. They will also vote on accepting a $78,989.83 tender for the Clyman Drain and reconsider a previous Official Plan Amendment motion.

• Site plan approval for Murals in Metals, 5611 McGillivray Drive
• Subdivision agreements for Ausable Fields and Olde Clover Village Phase 4B
• Renewed lease with Middlesex-London Paramedic Service for 188 George Street
• Clyman Drain tender to A.G. Hayter Contracting Ltd. for $78,989.83 including HST
• April 2022 accounts paid totaling $814,425.42

Council approved site plan approval for an addition to the Murals in Metals facility at 5611 McGillivray Drive, and authorized subdivision agreements for Ausable Fields (12 single-family dwellings plus a medium-density block for 76 townhome units) and Olde Clover Village Phase 4B (55 single-family lots), both subject to amended wording in specific sections. Council also authorized a renewed lease with Middlesex-London Paramedic Service for 188 George Street and accepted a tender for the Clyman Drain.

• Approved site plan approval for Murals in Metals addition at 5611 McGillivray Drive (Resolution 2022-125)
• Authorized renewed lease with Middlesex-London Paramedic Service for 188 George Street (Resolution 2022-124)
• Approved Ausable Fields subdivision agreement, subject to amended Section 55 (By-law 25-2022)
• Approved Olde Clover Village Phase 4B subdivision agreement, subject to amended Section 56 (By-law 26-2022)
• Accepted tender from A.G. Hayter Contracting Ltd. for Clyman Drain at $78,989.83 including HST (Resolution 2022-126)
• Directed staff to maintain boulevards at Gilmour Drive/Saintsbury Line and Olde Clover Drive/Richmond Street to lawn and safety standards (Resolution 2022-127)
• Reconsidered previous OPA No. 10 motion and instructed staff to bring it forward at June 7 meeting (Resolutions 2022-128, 2022-129)
• Received April 2022 accounts paid totaling $814,425.42 (Resolution 2022-130)

Council Meeting

Council will consider several staff reports and bylaws, including awarding a $1,250,500 pool upgrade contract to Hollandia Pools and Spa, approving the 2022 tax levy bylaw, and granting conditional site plan approval for 315 Main Street. They will also receive updates on a Canada Post rural service support request, a planning amendment, and correspondence items.

• Pool upgrade award to Hollandia Pools and Spa for $1,250,500 plus HST
• Bylaw 22-2022 to set 2022 tax rates and levy
• Conditional site plan approval for 315 Main Street (The Glenns Shopping Centre)
• Zoning bylaw amendment for 33799 Stonehouse Line (Hills of Dreams Farm Ltd.)
• 2021 budget surplus allocation to road construction reserve

Council approved a $1,250,500 plus HST contract for the pool upgrade project, awarded to Hollandia Pools and Spa. They also directed the 2021 surplus of approximately $90,000 to the road construction reserve, granted conditional site plan approval for a commercial development at 315 Main Street, and approved an additional storm water pond on Township property for the Timber Ridge subdivision. A motion to rescind a previous procedural motion regarding By-law 201-2022 was carried.

• Awarded pool project to Hollandia Pools and Spa for $1,250,500 plus HST (carried)
• Directed 2021 surplus (~$90,000) to road construction reserve (carried)
• Granted conditional site plan approval for 315 Main Street commercial development (carried)
• Approved additional storm water pond on Saintsbury Line property for Timber Ridge (carried)
• Received CUPW request for support (carried)
• Approved minutes of April 19, 2022 (carried)
• Rescinded Motion 2022-106 regarding By-law 201-2022 (carried)
• Passed By-laws 201-2022, 22-2022, and 23-2022 (carried)

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to review two Community Improvement Plan (CIP) applications, from Atchinson and Living Hope, and to adopt prior meeting minutes. The agenda is otherwise routine, with no other substantive items listed.

• Review of Atchinson CIP Application
• Review of Living Hope CIP Application
• Adoption of previous meeting minutes

Fundraising Committee

The Lucan Biddulph Fundraising Committee is meeting to adopt minutes from February and March 2022, receive updates on construction, communications, and groundbreaking plans, and discuss new business. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Adoption of minutes from Feb 24 and Mar 24, 2022 meetings
• Construction update
• Communication update
• Groundbreaking plans

Parks and Recreation Advisory Committee

The committee was informed that GHN Infrastructure Inc. was awarded the contract for new soccer fields at $2,387,621.86 including HST. They also discussed the ongoing construction at the Community Memorial Centre, the upcoming groundbreaking ceremony, and the pool opening process. No formal decisions were made by the committee; the items were informational updates.

• Awarded soccer field development contract to GHN Infrastructure Inc. for $2,387,621.86 including HST (noted by staff)
• Adopted minutes of March 2, 2022 meeting (carried)
• Requested staff continue with pool opening process (requested by committee)
• Adjourned meeting at 7:13 p.m. (carried)

Council Meeting

Council will consider awarding two major construction tenders: $3,575,250.67 for Saintsbury Line and Alice Street road work, and $2,387,621.86 for the soccer complex. They will also discuss a draft Official Plan Amendment No. 10 from the Municipal Comprehensive Review, a subdivision bonding request, and debt financing for 2022 projects.

• Award tender to GHN Infrastructure Inc. for Saintsbury Line and Alice Street work, $3,575,250.67 including HST
• Award tender to GHN Infrastructure Inc. for soccer complex development, $2,387,621.86 including HST
• Receive draft Official Plan Amendment No. 10 (Municipal Comprehensive Review) for information
• Direct Treasurer to pursue long-term debt financing for 2022 projects
• Authorize attendance at 2022 AMO Conference in Ottawa, August 14-17, at $799 plus HST per person

Council received a report on options for expanding the Village of Lucan settlement boundary and directed staff to amend draft OPA No. 10 by re-allocating lands from the east side to the west side (Option 3). Staff will bring a revised map to the April 19 meeting. Council also awarded tenders for the Saintsbury Line and Alice Street project and the soccer complex, and directed staff to include Bill 13 amendments in the Official Plan.

• Directed staff to amend draft OPA No. 10 to re-allocate lands to west side of Lucan (Option 3) (carried)
• Awarded Saintsbury Line and Alice Street tender to GHN Infrastructure Inc. for $3,575,250.67 including HST (carried)
• Awarded soccer complex development tender to GHN Infrastructure Inc. for $2,387,621.86 including HST (carried)
• Directed Treasurer to pursue long-term debt financing for 2022 projects (carried)
• Directed staff to insert Bill 13 amendments into Official Plan update (carried)
• Granted conditional site plan approval for lands owned by 2798409 Ontario Limited c/o Donaldson (carried)
• Authorized attendance at 2022 AMO Conference for 5 officials at $799 each plus HST (carried)
• Adopted minutes of March 15 and March 18, 2022 (carried)

Fundraising Committee

The Lucan Biddulph Fundraising Committee is meeting to discuss a construction update, plan the building campaign kickoff/ground breaking, and build a donor list. The agenda is mostly procedural, with no specific decisions or dollar amounts listed.

• Adoption of February 9, 2022 minutes
• Construction update
• Building campaign kickoff/ground breaking
• Donor list building

Community Economic Development Committee

The Community Economic Development Committee is meeting electronically to review and adopt previous minutes, discuss a Community Improvement Plan grant application from Huron Shores Catering, and plan 2022 events including Summerfest, movie nights, a Main Street Market idea, and a community food truck night. The committee will also discuss new project ideas for 2022.

• CIP grant application - Huron Shores Catering (accessibility audit & streetscape design reports)
• Summerfest 2022 planning
• Movie Nights planning
• Main Street Market idea discussion
• Community Food Truck Night planning

The Community Economic Development Committee approved a Community Improvement Plan (CIP) application from Huron Shores Catering in Granton under the beautification initiative. The committee also adopted the minutes from the October 27, 2021 meeting. Updates were provided on the CIP accessibility audit and streetscape design, 2022 events, and potential 2023 projects, but no other formal decisions were made.

• Approved CIP application from Huron Shores Catering (carried)
• Adopted minutes of October 27, 2021 meeting (carried)

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board is meeting electronically to consider routine business: approving minutes from November 24, 2021, approving accounts paid from November 17, 2021 to February 28, 2022 totaling $28,527.68, and adopting the 2022 draft budget for recommendation to both Lucan Biddulph Township and Perth South Municipality councils. The board will also receive correspondence on firefighter certification and an AMO policy update, plus reports from the fire chief and deputy chief.

• Approve accounts paid Nov 17 2021 to Feb 28 2022 totaling $28,527.68 ($24,210.23 general account, $4,317.45 fire account online)
• Adopt 2022 draft budget for Biddulph Blanshard Fire Area and recommend to Lucan Biddulph and Perth South councils
• Approve minutes of November 24, 2021 meeting
• Receive Firefighter Certification Technical Briefing correspondence
• Receive AMO Policy Update correspondence

Special Council Meeting

This special council meeting is being held electronically to consider two by-laws. The main item is By-law 16-2022, which would rescind the requirement to wear masks or face coverings in enclosed public spaces in the township. The council will also consider a confirming by-law (17-2022) to adopt the meeting's actions. The agenda includes a recommended motion to pass both by-laws in a single reading if no one speaks against them.

• By-law 16-2022 to repeal the face mask by-law
• By-law 17-2022 to confirm council actions from this meeting
• Recommended motion to pass both by-laws on first, second, and third reading

Council passed By-law 16-2022 to rescind the face mask by-law (58-2020), aligning with the province's lifting of masking requirements on March 21, 2022. The repeal was approved on all three readings in a single motion. Council also passed By-law 17-2022 to confirm the meeting's proceedings. No other substantive decisions were made.

• Repealed face mask by-law 58-2020 via By-law 16-2022, effective March 21, 2022 (carried)
• Adopted By-law 17-2022 to confirm meeting proceedings (carried)

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board is meeting to consider the Fire Chief's report, approve payables totaling $102,130.41, and adopt the draft 2022 budget of $243,438.00 along with proposed wage rates. The agenda also includes adoption of previous meeting minutes and routine administrative items.

• Approval of payables totaling $102,130.41 from Nov 2 2021 to Feb 28 2022
• Adoption of 2022 draft budget with revenues and expenses of $243,438.00
• Approval of 2022 wage rates: Fire Chief $12,362, Deputy Chief $3,091, Captain $1,442, Training Officer $1,030, per-hour firefighting rate $32.83, practice rate $25.00, practice bonus $700, Secretary-Treasurer $600, meeting rate $100
• Receipt of Fire Chief's report including attachments on firefighter certification regulation, equipment tender examples, community profile verification, and letter to Strathroy-Caradoc Police Services
• Adoption of November 11, 2021 meeting minutes

Council Meeting

Council will consider several staff reports, including a potential sale of township property on Nicoline Avenue, awarding a tender for the Fallon Drive watermain extension, and exploring options for the Lake Huron Water Supply System. The meeting also includes public meetings for a consent and zoning by-law amendment at 34378 Bradley Street, plus routine approvals of minutes, accounts, and by-laws.

• Potential sale of Township property on Nicoline Avenue (CAO-05-2022)
• Award of Fallon Drive watermain extension tender to Clarence Carter and Sons (PW-05-2022)
• Continued exploration of Lake Huron Water Supply System options: Joint Municipal Services Board or Municipal Services Corporation (PW-06-2022)
• Public meeting for consent application B-1-2022 and zoning by-law amendment Z1-2022 at 34378 Bradley Street (Van Roestel)
• Accounts paid for February 2022 totaling $571,796.06

Council accepted the tender for the Fallon Drive watermain extension and approved continued exploration of governance options for the Lake Huron Water Supply System. It also directed staff to investigate selling a township lot on Nicoline Avenue and to study a site alteration by-law. Several reports were received as information, and a second Summerfest concert was approved.

• Approved Clarence Carter and Sons tender for Fallon Drive watermain extension (carried)
• Approved continued exploration of Lake Huron Water Supply System governance options (carried)
• Directed staff to begin process for selling Nicoline Avenue lot (carried)
• Directed staff to investigate a site alteration by-law (carried)
• Approved agreement for second Summerfest concert on July 22, 2022 (carried)
• Received Infrastructure Ontario loan options report as information (carried)
• Received planning reports for Van Roestel consent and zoning applications as information (carried)
• Approved minutes of March 1, 2022 (carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee met electronically and adopted the minutes from its January 26, 2022 meeting. No formal decisions were made; members received updates on the community centre renovation, fundraising progress, soccer field tender process, and summer staff applications.

• Adopted January 26, 2022 meeting minutes (Resolution 05-2022, carried)

Council Meeting

Council will hear presentations on the 2021 water distribution annual report and on live streaming at the community centre, and will consider a site plan amending agreement for 14196 Elginfield Road. The agenda also includes routine items such as minutes, correspondence, and by-laws.

• Site Plan Amending Agreement with Roestenberg Holdings Inc. for 14196 Elginfield Rd. (report PL-04-2022, By-law 13-2022)
• Presentation of 2021 Lucan Biddulph Water Distribution Annual Summary Report
• Presentation on live streaming at the Lucan Biddulph Community Centre
• Authorize Councillor Daniel Regan to attend 2022 OGRA Conference in Toronto, April 10-13, at a cost of $700 plus HST
• By-law 14-2022 to confirm council actions

Council accepted the 2021 Water Distribution Annual and Summary reports and approved a site plan amending agreement for Roestenberg Welding at 14196 Elginfield Rd. to allow a building addition. They also authorized Councillor Daniel Regan to attend the OGRA Conference in April at a cost of $700 plus HST. A pilot project for a streaming camera at the community centre was discussed but no decision was made.

• Accepted 2021 Water Distribution Annual and Summary reports (Resolution 2022-056)
• Approved site plan amending agreement for Roestenberg Welding at 14196 Elginfield Rd. (Resolution 2022-059)
• Authorized Councillor Regan to attend OGRA Conference, $700 plus HST (Resolution 2022-060)
• Adopted By-laws 13-2022 and 14-2022 (Resolution 2022-061)

Fundraising Committee

The Lucan Biddulph Fundraising Committee meets electronically to adopt draft minutes, hear a presentation from the Children's Health Foundation on donor levels, receive a construction update, and discuss recognition and communication. The agenda is largely routine with no major decisions listed.

• Presentation by Vicki Hayter, Director of Legacy Giving at Children's Health Foundation, on donor levels
• Adoption of February 9, 2022 draft minutes
• Construction update report
• Recognition discussion with Area Project update (Feb. 10)
• Communication discussion

Council Meeting

This is a regular Council meeting with several decisions and discussions. Council will consider a minor variance for townhomes on Miller Drive, approve tenders for gravel and dust control, and vote on a zoning by-law amendment for the Ausable Fields Subdivision. They will also receive reports on development charges, a potential property sale, and election updates, plus adopt several routine by-laws.

• Minor variance to reduce exterior side yard setback to 0.5 m for Ridge Crossing Townhomes Units 12 and 13 on Miller Drive
• Gravel tender to E+W Blane Trucking and Excavating Ltd. for $159,600.00 ($13.30/tonne)
• Dust control tender to Den-Mar Brines Ltd. for $74,210.00
• By-law 200-2022 to amend Zoning By-law for Ausable Fields Subdivision
• Authorize staff to begin background study for new Development Charges By-law

Council Meeting

Council will receive the Treasurer's presentation on the 2022 draft operating and capital budget, which includes a proposed 2% municipal tax rate increase. A public meeting will also be held on proposed 2022 water and sewer rates. Council will consider several staff reports, including a site plan amendment for Big Al's Storage, a wastewater amending agreement with the Ontario Clean Water Agency, and a lifeguard incentive program.

• 2022 draft budget with 2% municipal tax rate increase
• Proposed 2022 water and sewer utility rates (public meeting)
• Site plan amendment for Big Al's Storage at 35384 Saintsbury Line
• Wastewater amending agreement with Ontario Clean Water Agency
• Lifeguard NLS reimbursement incentive program

Council accepted the draft 2022 budget as amended, including a 2% municipal tax rate increase and directing the surplus to construction and parks and recreation reserves. They also approved a 3% increase to water usage rates and a 2% increase to sanitary usage rates, along with 2% increases to capital levies for both. Several other items were approved, including a building permit fee waiver for the Community Centre renovation and a lifeguard incentive program.

• Approved 2022 budget with 2% tax increase (carried)
• Approved 2022 utility rates: $0.053/m3 usage increase, 2% capital levy increase, 3% bulk water increase (carried)
• Approved waiver of building permit fee for Phase 2 of Community Centre renovation (carried)
• Approved 5-year extension of OCWA waste water operator contract (carried)
• Approved lifeguard NLS reimbursement incentive over 2 years (carried)
• Deferred decision on video streaming camera partnership pending further report (carried)
• Approved records management policy update (carried)
• Approved site plan amendment for Big Al's Storage expansion (carried)

Parks and Recreation Advisory Committee

The committee is reviewing a new Lifeguard Incentive Program for recommendation to Council. Discussions also include livestreaming at the Lucan Community Centre, multipurpose court units at Spencer Park, and soccer field designs.

• Lifeguard Incentive Program (Report PRAC-01-2022)
• Livestreaming at the Lucan Community Centre
• Lucan Biddulph Community Centre Renovation
• Spencer Park Multipurpose Courts
• Soccer Field Update and Layout

The Parks and Recreation Advisory Committee recommended a new Lifeguard Incentive Program to Council and directed staff to investigate legal requirements for a live streaming pilot project. The committee also discussed the $8.15M community centre renovation, Spencer Park multipurpose courts, and soccer field plans, but no formal decisions were made on these items.

• Adopted minutes of September 1, 2021 as amended (carried)
• Directed staff to investigate legal requirements for live streaming service and report to Council (carried)
• Recommended Lifeguard Incentive Program to Council for approval before recruitment (carried)
• Adjourned meeting at 7:38 p.m. (carried)

Council Meeting

Council will consider awarding a $9,057,741 tender for the Lucan Biddulph Community Memorial Centre expansion to Tonda Construction Limited, and will hold a public meeting on the Hardy Drain North 2021 drainage report. Several routine items, including correspondence, committee reports, and accounts paid, are also on the agenda.

• Tender award for Community Centre expansion to Tonda Construction Limited at $9,057,741 including HST
• Public meeting to consider Hardy Drain North 2021 drainage report; Court of Revision scheduled for Feb 15, 2022
• By-law 04-2022 to provide for drainage works for Hardy Drain North 2021
• Accounts paid for December 2021 totaling $2,198,647.65
• Correspondence includes Middlesex County resolution on TVDSB trustee distribution and Bill 13 notification

Council awarded the tender for the Lucan Biddulph Community Memorial Centre expansion and revitalization to Tonda Construction Limited at a total cost of $9,057,741.00 including HST. The project is expected to be completed by December 2022. Council also adopted the Hardy Drain North 2021 drainage report and scheduled a Court of Revision for February 15, 2022.

• Awarded $9,057,741 community centre expansion tender to Tonda Construction Limited (carried)
• Adopted Hardy Drain North 2021 drainage report and scheduled Court of Revision for Feb 15, 2022 (carried)
• Supported Middlesex County resolution on TVDSB Trustee Distribution 2022-2026 (carried)
• Approved minutes of Jan 4, 2022 council meeting (carried)
• Received correspondence items 10.1-10.3 for information (carried)
• Received annual Clerks Department update report CL-01-2022 (carried)
• Received accounts paid totaling $2,198,647.65 (carried)
• Passed By-law 04-2022 for Hardy Drain North drainage works (carried)

Finance Committee

The Lucan Biddulph Finance Committee is meeting electronically to handle routine items: approving minutes from two December 2021 meetings and receiving a report on the draft 2022 budget for information. No decisions on the budget are scheduled; the report is for discussion only.

• Approval of minutes from Dec 8 and Dec 10, 2021 meetings
• Report FIN-01-2022: Draft Budget 2022 (received for information)

The Finance Committee reviewed the draft 2022 budget and approved a motion to present it to Council on February 1st. The budget includes a 2% tax increase, a 3% water/sewer rate increase, and a $277,000 surplus to be allocated by Council. No final budget decisions were made.

• Approved minutes from Dec 8 and Dec 10, 2021 meetings (carried)
• Received report FIN-01-2022 for information (carried)
• Directed staff to present draft 2022 budget at Feb 1 Council meeting (carried)
• Adjourned meeting at 1:40 p.m. (carried)

Council Meeting

The Council is reviewing an Official Plan Amendment and a draft agreement to appoint Hillside Kennels as Animal Control Officers. Additionally, the meeting includes discussions on interim tax levies and various committee reports.

• Official Plan Amendment No. 10 (MCR) presentation by Stewart Findlater
• Animal Control Services Agreement with Hillside Kennels effective January 1, 2022
• By-law 01-2022 regarding interim tax levies for the year 2022
• By-law 02-2022 authorizing execution of animal control agreement with Hillside Kennels

Council held a discussion on Official Plan Amendment No. 10, focusing on settlement boundary expansion and growth scenarios. They directed staff to further analyze and review lands for expansion based on Council's comments. Council also approved an animal control agreement with Hillside Kennels and passed interim tax levy and confirmation by-laws.

• Directed staff to analyze lands for settlement boundary expansion (Carried)
• Approved Animal Control Agreement with Hillside Kennels (Carried)
• Appointed Hillside Kennels as Animal Control Officers effective Jan 1, 2022 (Carried)
• Approved minutes of Nov 30, 2021 and Dec 21, 2021 meetings (Carried)
• Received correspondence for information (Carried)
• Passed By-law 01-2022 for interim tax levies (Carried)
• Passed By-law 02-2022 for animal control agreement (Carried)
• Passed By-law 03-2022 to confirm council proceedings (Carried)