Lucan Biddulph public meetings in 2023

Council Meeting

Council will review proposed 2024 fees and charges to prepare a revised by-law for next meeting. The agenda also includes a presentation on cost apportioning agreements from the Upper Thames River Conservation Authority.

• Proposed 2024 Fees and Charges report (CL-14-2023)
• Upper Thames River Conservation Authority Cost Apportioning Agreement presentation
• By-law 61-2023 to exempt certain lands from part lot control
• November 2023 accounts paid totaling $1,726,891.33
• By-law 60-2023 regarding appointments to various Boards and Committees

Council Meeting

The Council is reviewing several administrative matters including a staff restructuring plan and new job titles. They are also considering lease agreements for farmland in the industrial park and a daycare renewal at the Community Memorial Centre.

• Staff restructuring involving a new Director of Community Services & Facilities position
• Farm lease agreement with Cedar Villa Angus Farms
• YMCA Daycare lease renewal at the Lucan Biddulph Community Memorial Centre
• Replacement ball diamond lights tender for Granton Centennial Park
• Proposed 2024 water and sewer rates

Trails and Connectivity Advisory Committee

The Trails and Connectivity Advisory Committee will review a presentation regarding the Parks and Recreation Master Plan. The committee will also receive a report on a Phased Trail Proposal.

• Parks and Recreation Master Plan presentation by Anand Desai of Monteith Brown Planning Consultants
• Phased Trail Proposal report

Council Meeting

The Council will receive presentations regarding a Fire Service Master Plan, a Community Risk Assessment, and suicide prevention. Additionally, the meeting includes the review of October accounts totaling $897,680.77.

• Fire Service Master Plan and Community Risk Assessment presentation
• Suicide Prevention Middlesex-London Committee presentation
• October 2023 accounts paid: $897,680.77
• Authorization for attendance at 2024 OGRA Conference: $865.00 plus HST

Special Council Meeting

The Council is reviewing the 2024 Capital Budget Planning presentation. Discussion includes budget considerations for multipurpose court alterations and a phased trail proposal.

• 2024 Capital Budget Planning presentation
• Multipurpose Court Alterations (PR-22-2023)
• Phased Trail Proposal (PR-23-2023)
• By-law 53-2023 regarding Council actions and proceedings

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will review the 2024 draft budget for recommendation to Council. The meeting also includes reviewing the Fire Chief's report and accounts paid between May and October 2023.

• Adoption of 2024 draft budget totaling $286,560.00
• Approval of accounts paid totaling $69,542.23 (May 1 – Oct 31, 2023)
• Receipt of Fire Chief's report dated November 10, 2023
• Adoption of June 8, 2023 meeting minutes

Lucan Biddulph Fire Area Board

The board will review the Fire Chief's report and year-to-date budget performance. Members will also consider approving $76,884.78 in accounts paid between May and October 2023. Additionally, the board will consider adopting a 2024 draft budget of $290,148.00 for recommendation to Council.

• Adoption of 2024 draft budget totaling $290,148.00
• Approval of accounts paid totaling $76,884.78 (May 1 – Oct 31, 2023)
• Review of Fire Chief's report dated November 9, 2023
• Adoption of June 8, 2023 meeting minutes

Council Meeting

The Council will review several new municipal policies, including social media and RZone procedures. The meeting includes annual reports from the Ontario Provincial Police and the Lucan Area Heritage Society. Additionally, council will consider a $2 million debenture for community centre renovations.

• By-law 49-2023: $2,000,000 borrowing for Phase 2 Lucan Community Centre renovation
• Adoption of RZone Policy and Procedure (102-11-2023)
• Approval of Social Media Policy (102-10-2023)
• Authorization for lending libraries in municipal parkland
• Appointment of Spriet Associates London Ltd. for Goudy Drain report

Parks and Recreation Advisory Committee

The committee will review several reports including the RZone policy, the Parks and Recreation Master Plan update, and multipurpose court alterations. New business items include updates on All Wheels Park, outdoor exercise equipment, and the Field of Dreams Grant.

• RZone Policy and Procedure report
• Parks and Recreation Master Plan Update
• Multipurpose Court Alterations memo
• Programming Update
• Lending Libraries report

Community Economic Development Committee

The Community Economic Development Committee will review the minutes from the September 27, 2023 meeting. The agenda includes a delegation from the Downtown Business Group and a discussion regarding street pole banner designs. No specific new business items are listed for this session.

• Review of September 27, 2023, meeting minutes
• Delegation from the Downtown Business Group
• Discussion of street pole banner designs

Council Meeting

The Council is reviewing a proposal to sever a commercial lot at 34378 Bradley Street to facilitate the construction of new single-detached dwellings. The agenda also includes several by-laws for temporary road closures during community events and the review of September accounts paid.

• Zoning and consent application for 34378 Bradley Street, Clandeboye
• Temporary road closure for Granton Halloween Walk on King and Queen Street
• Temporary road closure for Remembrance Day on Market Street
• Temporary road closure for Santa Clause Parade on Main Street and Saintsbury Line
• September 2023 accounts paid totaling $2,372,089.39

Council Meeting

The Council will review several staff reports including budget survey results and community profile data. Key decisions include approving various vehicle bids for the Public Works department and amending the tax rate by-law.

• Purchase of a 4x4 Half Ton Pick Up Truck from Huron Motor Products for $58,406.00 + HST
• Purchase of a 4x2 Cab/Chassis Truck from Exeter Chrysler Dodge for $58,642.00 + HST
• Purchase of a Utility Truck Service Box from Commander for $29,282.00 + HST
• Amendment of the tax rate by-law to include a new multi-residential property class
• Financing for the Community Centre Phase 2 Project

Community Economic Development Committee

The committee will review the Environics Community Business Summary and discuss ideas for street pole banners. Members will also receive a budget update for the Community Improvement Plan and hold a discussion regarding downtown businesses.

• Environics Community Business Summary review
• Street pole banner ideas discussion
• Community Improvement Plan budget update
• Downtown business discussion

Trails and Connectivity Advisory Committee

The Trails and Connectivity Advisory Committee is meeting to review the minutes from May 25, 2023. The agenda includes a discussion regarding an off-site trip to the Campanale storm ponds.

• Off-site trip to Campanale storm ponds
• Adoption of May 25, 2023 meeting minutes

Council Meeting

The Council will review a request to remove holding symbols for 26 single detached lots at 7966 Fallon Drive. The agenda also includes discussions on a new Building By-law and sidewalk extensions on Main Street. Additionally, staff may be directed to award janitorial services for the Community Memorial Centre.

• Removal of holding symbol for 26 single detached lots at 7966 Fallon Drive
• Proposed new Building By-law effective January 1, 2024
• Awarding janitorial services for Community Memorial Centre to Clean Crysta Services
• Direction on Main Street sidewalk extension project
• July ($1,115,513.77) and August ($938,549.69) accounts paid

Council Meeting

The Council will review a new video surveillance policy and an agreement for Integrity Commissioner services with Aird Berlis LLP. The agenda also includes by-laws regarding winter maintenance and property rezoning.

• Adoption of Video Surveillance Policy No. 102-09-2023
• Agreement with Aird Berlis LLP for Integrity Commissioner services
• Winter maintenance agreement with Integrated Maintenance and Operations Services Inc.
• Zoning By-law amendment for 112 Kent Avenue

Council approved a new corporate video surveillance policy and directed staff to enter an agreement for Integrity Commissioner services with Aird Berlis LLP. The board also passed by-laws for a winter maintenance agreement and a zoning amendment at 112 Kent Avenue.

• Approved agreement for Integrity Commissioner services with Aird Berlis LLP
• Adopted corporate policy no. 102-09-2023 regarding video surveillance
• Passed By-law 38-2023 for winter maintenance agreement with Integrated Maintenance and Operations Services Inc.
• Passed By-law 206-2023 to amend Comprehensive Zoning By-law for 112 Kent Avenue
• Approved August 8, 2023 meeting minutes
• Passed By-law 39-2023 to confirm all actions of the September 5, 2023 meeting

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss several community initiatives. Items include recruiting for the Youth Advisory Committee and reviewing the Spencer Park Multi-use Court schedule. The committee will also review senior workshops and a summer update.

• Youth Advisory Committee recruitment
• Spencer Park Multi-use Court Schedule
• Learning in Lucan, Seniors Workshops
• Summer Update

The committee adopted the minutes from the June 21, 2023 meeting. Members discussed the Spencer Park court schedule, Youth Advisory Committee recruitment, and facility maintenance. No new policies or budgets were formally approved.

• Adopted June 21, 2023 meeting minutes (Carried)

Community Economic Development Committee

The Committee reviewed resident submissions for the street banner design program. L. deBoer will develop a sponsorship program for the banners to be circulated by late August or early September.

• Reviewed local submissions for street banner designs
• Determined banners will use existing Remembrance Day brackets
• Tasked L. deBoer to develop a banner sponsor program
• Tasked L. deBoer to create an Environics community profile Executive Summary for September

Council Meeting

Council approved an alternative work arrangements policy and updated health and safety policies. The board also approved new fees for minor sports ice and the Lion's Den rental, and donated rental fees for the Granton Pavilion to Villages United Church.

• Adopted alternative work arrangements policy no. 101-23-2023 (Carried)
• Adopted Health & Safety Policy Statement, Roles & Responsibilities, and Respect in the Workplace policies (Carried)
• Approved Minor Ice Sports and Lion's Den rental fees in Fees Bylaw Schedule F (Carried)
• Approved donation of Granton Pavilion rental fees to Villages United Church for Vacation Bible Camp (Carried)
• Authorized training for two staff in Municipal Administration Program at $425 + HST each (Carried)
• Authorized training for Tina Merner in Municipal Clerks Institute Level 1 at $1,075 + HST (Carried)
• Passed resolution supporting efforts to urge the Minister of Health to address the Ontario health care crisis (Carried)
• Approved June 2023 accounts paid totaling $2,810,532.70 (Carried)

Community Economic Development Committee

The Committee discussed modifying a street signage and banner project after an OMAFRA (RED) Grant was not approved. Staff proposed a reduced scope for 2023 and a phased expansion for 2024. No formal vote was recorded on the modified project proposal.

• Adopted May 31, 2023 meeting minutes (Carried)
• Proposed reducing street name sign renewal to Main-William to Main-Market at an estimated $2,500
• Proposed moving forward with a community news sign ($2,500) and up to 10 street pole banners at $320 each
• Proposed expanding street name signs and pole banners to Granton Line core area in 2024

Parks and Recreation Advisory Committee

The committee adopted the minutes from February 23 and April 20, 2023. Members received updates on the community centre, pool, and Spencer Park construction, as well as the status of a new facility booking system and a grant for seniors' workshops.

• Adopted April 20, 2023 and February 23, 2023 meeting minutes (Carried)
• Agreed that proper and clear signage is a priority for new and existing trails

Council Meeting

Council granted a minor variance for a deck at 40 Hardy Court and approved a land severance and zoning amendment in principle for 112 Kent Ave. The board also ratified a contract extension with Tenet Security and directed staff to apply for the Housing Accelerator Fund.

• Granted minor variance for reduced rear yard setback at 40 Hardy Court for deck construction
• Granted consent for land severance of approx. 1,107.8 square metres at 112 Kent Ave
• Approved in principle zoning by-law amendment for 112 Kent Ave to R3-13-H zone
• Ratified contract extension with Tenet Security for by-law and provincial offences services
• Directed staff to submit application to the Housing Accelerator Fund
• Directed staff to provide information report on motorized scooters and bikes
• Directed staff to communicate pedestrian safety best practices via website and social media
• Authorized $1,100 registration for Kathryn Langendyk to attend MFOA 2023 Conference

Lucan Biddulph Fire Area Board

The Board adopted a 2023 budget of $262,953.00 and approved specific wage rates for fire department roles. The Board also approved a new organizational chart and job descriptions. Additionally, the Board decided that local sports title winners may no longer use fire trucks for parades.

• Elected Dave Goddard as Chair
• Elected Daniel Regan as Vice-Chair
• Approved new organizational chart and job descriptions
• Prohibited local Ontario sports title winners from using fire trucks for parades
• Adopted 2023 budget of $262,953.00
• Approved 2023 wage rates including Fire Chief ($12,856) and firefighting hour rate ($34.14/hr)
• Approved payment of payables totaling $140,534.72
• Approved November 10, 2022 meeting minutes

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board elected its leadership and approved a list of payables totaling $95,136.60. The Board adopted the 2023 budget and set specific wage rates for fire department roles. A decision on alcohol sales at the annual Pork Chop fundraiser was tabled.

• Elected Cathy Burghardt-Jesson as Chair
• Elected Bob Wilhelm as Vice-Chair
• Approved November 10, 2022 meeting minutes
• Approved payment of payables totaling $95,136.60
• Approved 2023 wage rates for Chief, Deputy Chief, Captain, Training Officer, and other roles
• Adopted 2023 budget for recommendation to Lucan Biddulph and Perth South Councils
• Tabled decision on alcohol sales for annual Pork Chop fundraising event

Council Meeting

Council accepted the draft 2022 consolidated financial statements and passed a new by-law regarding development charges. The board also approved a cost apportionment agreement with the Ausable Bayfield Conservation Authority and authorized repairs to a wastewater treatment plant blower.

• Accepted draft 2022 consolidated financial statements
• Approved Cost Apportionment Agreement with Ausable Bayfield Conservation Authority
• Directed staff to repeal COVID Vaccine Policy No. 102-05-2021
• Approved repair of Blower #1 at Lucan Waste Water Treatment Plant
• Directed staff to proceed with traffic calming option no. 2 and a resident survey
• Authorized application for Ontario Trillium Fund Grant for an all-wheels park
• Approved agreement with Futuresign Multimedia Displays Inc. for digital locker room signage
• Passed By-law 26-2023 respecting Development Charges

Community Economic Development Committee

The Committee adopted the minutes from the March 29, 2023 meeting. Members received updates on community profile data, grant statuses, and local business promotion projects. No other substantive decisions were recorded.

• Adopted March 29, 2023 meeting minutes (Carried)

Trails and Connectivity Advisory Committee

The committee adopted the March 23, 2023 meeting minutes. Members discussed the need for a risk management strategy for landowners and reviewed potential trail circuits near new soccer fields.

• Adopted March 23, 2023 meeting minutes (Carried)

Council Meeting

Council granted three planning applications for land severance and townhouse development and approved a zoning by-law amendment. The body also denied a request for an extension from Great Escape RV. Additionally, Council expressed support for Bill 5 regarding the harassment of local leaders.

• Granted minor variance for reduced lot area at 33862 Mitchell Line (Carried)
• Granted consent to sever a residence from farmland at 35237 Mitchell Line (Carried)
• Approved removal of holding symbol for nine townhomes on Scotts Drive (Carried)
• Approved zoning by-law amendment for 33823 Saintsbury Line (Carried)
• Denied request for extension from Great Escape RV (Carried)
• Supported resolution from Township of Mulmur regarding Bill 5 (Carried)
• Approved regular council meeting minutes of May 9, 2023 (Carried)