Lucan Biddulph public meetings in 2024

Special Council Meeting

The Council of the Township of Lucan Biddulph is meeting to discuss the proposed or pending acquisition or disposition of land. The meeting includes a closed session and the confirmation of meeting proceedings via by-law.

• Closed session to discuss proposed or pending acquisition or disposition of land
• By-law 59-2024 to adopt and confirm actions and proceedings of the December 19, 2024 meeting

Council Meeting

Council will receive the 2025 Draft Budget presentation and is asked to give direction on the final municipal tax rate increase. A public meeting will consider a consent application and zoning amendment to sever and rezone land at 6407 Whalen Line. Council will also consider a new fees by-law, industrial park tender results, and enter closed session to discuss litigation regarding Official Plan Amendment No. 10.

• Draft Budget 2025 presented; council to give direction on final tax rate increase.
• Public hearing for consent application B-19/2024 and zoning amendment ZBA-12/2024 at 6407 Whalen Line (Knip).
• By-law 57-2024 to establish updated fees and charges for the Township.
• Staff recommend conditional acceptance of SP Properties Ltd. tender for Lots A & B in Industrial Park; Lot C to be re-tendered.
• Accounts paid November 2024 total $1,743,835.18.

Council received the 2025 draft budget and directed staff to bring back the operating budget in January with a 4.42% municipal tax rate increase. The finance committee reduced the proposed budget by $223,958, leaving a $251,509 shortfall to balance. Council also conditionally accepted tenders for two industrial park lots and approved a consent and rezoning application for a farm severance.

• Directed staff to bring back 2025 operating budget with 4.42% tax increase (2024-364)
• Conditionally accepted tenders for Lots A & B from SP Properties Ltd.; Lot C released for sale at $139,900 (2024-368)
• Granted consent application B-19/2024 for severance at 6407 Whalen Line (2024-371)
• Approved zoning by-law amendment Z-12/2024 for retained and severed lands at 6407 Whalen Line (2024-373)
• Approved donation of main hall rental fees ($420) to Jessica's House Hospice (2024-366)
• Received Middlesex County Procurement Services presentation for information (2024-375)
• Received November 2024 accounts paid totaling $1,743,835.18 (2024-376)
• Adopted minutes of November 29 and December 3, 2024 (2024-365)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will meet to review the adoption of the Recreation Master Plan and its recommendations. The agenda also includes updates on live streaming and a general activity report.

• Parks and Recreation Master Plan adoption and recommendations
• Live Streaming Update
• Activity Report
• Adoption of September 19, 2024 meeting minutes

The Parks and Recreation Advisory Committee met and received three reports for information: a live streaming update using LiveBarn for hockey games, a timeline of the Parks and Recreation Master Plan recommendations, and an activity report. No substantive decisions were made; all items were received as information only.

• Received live streaming update on LiveBarn for hockey games (carried)
• Received Parks and Recreation Master Plan timeline report (carried)
• Received activity report praising Community Service Representatives (carried)
• Adopted minutes of September 19, 2024 meeting (carried)
• Adjourned meeting at 6:41 pm (carried)

Special Council Meeting

The Council will receive a presentation regarding the 2025 Capital Budget Planning. Additionally, the Council is scheduled to enter a closed session to discuss a proposed or pending acquisition or disposition of land.

• 2025 Capital Budget Planning presentation
• Closed session regarding proposed or pending land acquisition or disposition
• By-law 56-2024 to confirm Council actions and proceedings

Council Meeting

Council will vote on a zoning by-law amendment to rezone 34400 Granton Line for residential development, adopt 2025 water/wastewater rates, approve a 2% COLA for staff, and set 2025 fees and charges. A Recreation Master Plan and a livestreaming agreement for the community centre are also up for adoption.

• Zoning by-law amendment Z-9-2024 to rezone 34400 Granton Line from Highway Commercial to site-specific Residential (R3-14-H-5) with holding provisions
• Adoption of projected 2025-2030 water and wastewater rates and 2025-2034 Water Financial Plan
• 2% Cost of Living Adjustment (COLA) for municipal staff effective January 1, 2025
• Approval of proposed 2025 Fees and Charges bylaw
• Adoption of the Lucan Biddulph Recreation Master Plan (October 2024)

Council adopted the projected five-year (2025-2030) water and wastewater rates and approved the 2025-2034 Water Financial Plan, as recommended by Watson & Associates. Council also approved a zoning by-law amendment for a 17-unit townhouse development at 34400 Granton Line, and directed staff to reschedule the Santa Claus parade to December 14th due to snow. Several other reports and fees were approved, including a 2% COLA for staff and new streaming service agreements.

• Adopted 2025-2030 water/wastewater rates and 2025-2034 Water Financial Plan (carried)
• Approved zoning amendment for 17-unit townhouse at 34400 Granton Line (carried)
• Rescheduled Santa Claus parade to Dec 14 pending OPP availability (carried)
• Approved 2025 Fees and Charges, by-law to come (carried)
• Directed staff to apply 2% COLA to salary grid effective Jan 1, 2025 (carried)
• Approved streaming agreements with LiveBarn and NBC Sport Engine (carried)
• Adopted Recreation Master Plan (October 2024) (carried)
• Adopted Option #2 logo for implementation in 2025 (carried)

Special Council Meeting

The special council meeting will move into closed session to discuss a proposed or pending acquisition or disposition of land by the municipality, as permitted under the Municipal Act. The rest of the agenda contains only procedural items such as call to order, disclosure, by-laws, and adjournment.

• Closed session under Section 239(2) of the Municipal Act for a proposed or pending land acquisition or disposition

The special council meeting on November 29, 2024, was held electronically and consisted entirely of a closed session to discuss a proposed or pending land acquisition or disposition. Council gave staff direction on the property matter, but no formal decisions were made in open session. The meeting adjourned shortly after reconvening.

• Moved into closed session to discuss land acquisition/disposition (2024-337)
• Rose from closed session and reconvened regular council (2024-338)
• Adjourned the special meeting at 8:55 a.m. (2024-339)

Community Economic Development Committee

The Community Economic Development Committee is meeting to discuss updates regarding the 2025 budget and related project ideas. The body will also review the Streetscape Strategy and the Community Improvement Plan.

• 2025 Budget update and project ideas
• Streetscape Strategy and 2025 Streetscape Budget Proposal
• Community Improvement Plan
• Street Pole Banner update

Finance Committee

The Lucan Biddulph Finance Committee is continuing its meeting from November 13-14, 2024. The main item is receiving report FIN-13-2024 on the draft 2025 operating budget, including general and parks & recreation budget drafts, for information only. No votes on adoption are scheduled; the report is being presented for review and discussion.

• FIN-13-2024: Operating Draft Budget 2025, with attached 2025 Budget Draft v1 - General and 2025 Budget Draft v1 - Parks and Rec

Council Meeting

Lucan Biddulph Council will meet to adopt a revised drainage assessment for the Whitfield Drain and consider several planning applications, including a land severance and minor variances for residential development.

• Court of Revision to adopt revised Whitfield Drain assessment schedule
• Consent application to sever 0.3 acres at 34399 Granton Line
• Minor variance for reduced frontage at 34397 Granton Line
• Minor variance for townhouse construction at Timber Ridge Subdivision
• Water and Wastewater Rate Study presentation

Council approved a minor variance for a 59-unit one-storey townhouse condo block in the Timber Ridge subdivision, allowing reduced lot frontage, lot area, and increased lot coverage for specific units. Council also approved a revised drainage assessment schedule for the Whitfield Drain 2024, granted a consent to adjust a boundary at Granton Line, and passed resolutions calling on the province to fund rural road safety and OPP costs.

• Approved minor variance A-8/2024 for 59 townhouse units in Timber Ridge Phase 1 (carried)
• Adopted revised Whitfield Drain 2024 assessment schedule (carried)
• Granted consent B-17/2024 for boundary adjustment at Granton Line (carried)
• Approved minor variance A-9/2024 for reduced frontage at 34397 Granton Line (carried)
• Authorized cancellation of consent to amalgamate properties at 175 Stanley St. (carried)
• Received water/wastewater rate study presentation for information (carried)
• Supported resolution requesting Ontario rural road safety program (carried)
• Called on Ontario to reabsorb OPP costs for small rural municipalities (carried)

Finance Committee

The Lucan Biddulph Finance Committee is scheduled to meet on November 14, 2024, to review the Operating Draft Budget 2025. The meeting is a standard procedural session with no specific agenda items listed beyond the budget report.

• Review of Operating Draft Budget 2025 (FIN-13-2024)
• Adoption of previous meeting minutes
• Disclosure of pecuniary interests

Finance Committee

The Lucan Biddulph Finance Committee will receive report FIN-13-2024 on the draft 2025 operating budget for information. The committee will also consider adopting meeting minutes from January 25, January 29, and February 5, 2024. No dollar amounts or specific decisions are mentioned in the agenda.

• Consideration of report FIN-13-2024: 2025 Operating Draft Budget, with attachments for General and Parks and Rec budgets
• Adoption of minutes from January 25, 2024 Finance Committee meeting
• Adoption of minutes from January 29, 2024 Finance Committee meeting
• Adoption of minutes from February 5, 2024 Finance Committee meeting

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will consider adopting the 2025 draft budget totaling $362,095 and approving 2024 wage rates for fire personnel. They will also review year-to-date financial statements, approve accounts paid of $21,902.97, and discuss succession planning, a code of conduct update, and a swift water rescue report from the Town of Minto.

• Adoption of 2025 draft budget with total revenues and expenses of $362,095
• Approval of 2024 wage rates including Fire Chief ($13,242), Deputy Chief ($3,312), and rate per firefighting hour ($35.16/hr)
• Approval of accounts paid from July 1 to Sept 30, 2024 totaling $21,902.97
• Discussion on succession planning for fire board members
• Appointment of new secretary-treasurer for 2025

Council Meeting

Council will discuss the division and sale of approximately 6 acres of Industrial Park Phase 1 lands. The meeting also includes decisions on building services agreements and a municipal access agreement for telephone services.

• Proposed sale of three lots on Fallon Drive and retention of a 3-acre lot for expansion
• Renewal of Building and By-law Enforcement Services Agreement with Municipality of Middlesex Centre (Jan 1, 2025 – Dec 31, 2027)
• Municipal Access Agreement with Northern Frontenac Telephone Midwest Corp
• Request for rental fee exemption for Villages United Church Vacation Bible School at Granton Pavillion
• Adoption of the 2025 Council Meeting Schedule

Council approved dividing the remaining Industrial Park Phase 1 land into four parcels, retaining the largest for future expansion and selling the other three by tender. Council also ratified the building services agreement with Middlesex Centre, supported ABCA's request to lift the fee freeze, and approved a new logo concept. All decisions were carried as recorded.

• Approved division of Industrial Park Phase 1 land into 4 parcels, retaining ~3 acres for future expansion, selling 3 lots by tender (carried)
• Ratified Building and By-Law Enforcement Services agreement with Middlesex Centre for 2025-2027 (carried)
• Supported ABCA request to reverse Minister's freeze on conservation authority fees (carried)
• Approved 2025 Council meeting schedule with 6:00 p.m. start times (carried)
• Approved Concept #2 for new Township logo (3-2)
• Approved municipal access agreement with North Frontenac Telephone Midwest Corp. for fibre optic installation (carried)
• Approved fee exemption for Villages United Church Vacation Bible School at Granton Pavilion (carried)
• Received 3rd quarter building report noting 18 new dwellings and 57-unit apartment underway (carried)

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will meet on October 30, 2024, to hear a presentation on the OFM Essentials Program and discuss procedural matters.

• Presentation on OFM Essentials Program
• Disclosure of pecuniary interest
• Meeting at Biddulph-Blanshard Fire Station

Council Meeting

Council will meet as a Committee of Adjustment to review several consent applications and a minor variance. The meeting includes a public planning session for a temporary use zoning amendment and a resolution regarding provincial transit funding.

• Minor variance for accessory building height at 35088 Coursey Line
• Lot severance application for 1020 Heenan Court including $1,000 parkland dedication
• Lease agreement consent for severed lands at 321 Main Street (McDonald's)
• Boundary adjustment of 0.3 acres at 34399B Granton Line
• Temporary use zoning for a garden suite at 34112 Richmond St. with a $5,000 deposit

Council approved a zoning by-law amendment allowing a temporary mobile home (garden suite) at 34112 Richmond Street for up to 10 years, with a $5,000 deposit required. They also granted four minor variance and consent applications, including a lease for McDonald's and a property severance. A resolution urging the province to continue funding Southwest Community Transit was passed.

• Approved temporary mobile home at 34112 Richmond St. (Z-11/2024) with $5,000 deposit
• Granted minor variance for accessory building height at 35088 Coursey Line (A-07/2024)
• Granted consent to sever 1010 Heenan Court from 1020 Heenan Court (B-15/2024)
• Granted consent for McDonald's lease at 321 Main Street (B-16/2024)
• Granted consent for boundary adjustment at 34399B Granton Line (B-17/2024)
• Passed resolution urging provincial funding for Southwest Community Transit
• Approved $16,453 for Spencer Avenue Park playground installation
• Approved accounts paid for September 2024 totaling $2,142,225.47

Council Meeting

Council will consider the 2024 Engineer's Report for the Whitfield Drain and provide direction on the development of municipally owned lands in the Phase 1 Industrial Park. The meeting also includes a presentation of the final Parks and Recreation Master Plan.

• Review and potential adoption of the Whitfield Drain 2024 report by Spriet and Associates
• Direction on development of municipally owned lands in Phase 1 Industrial Park (EDC-05-2024)
• By-laws 44-2024 and 45-2024 to assume ownership of Olde Clover Village Subdivision Phases 2 and 3
• By-law 46-2024 to dedicate Reserve Block 49 (Plan 33M653) and Reserve Block 27 (Plan 33M748) as public highways
• Presentation of the final Lucan Biddulph Parks & Recreation Master Plan by Monteith Brown Planning Consultants

Council received and adopted the Whitfield Drain 2024 Engineer's Report and directed staff to investigate design options for upsizing the culvert. The decision followed a public meeting where residents raised flooding concerns. Council also received the final Parks and Recreation Master Plan for information and directed staff to draft a letter of support for Jessica's House Hospice expansion. Several by-laws were passed, including those for the Olde Clover Village subdivision phases 2 and 3.

• Adopted Whitfield Drain 2024 report and directed staff to look into culvert design options (carried)
• Received final Parks and Recreation Master Plan for information (carried)
• Directed staff to draft letter of support for Jessica's House Hospice expansion from 3 to 6 beds (carried)
• Directed staff to bring back report on sale options for three industrial park lots and servicing costs (carried)
• Passed By-law 47-2024 for Whitfield Drain 2024 drainage works (first and second reading)
• Passed By-laws 43-2024 through 46-2024 and 48-2024 (first, second, and third reading)
• Approved minutes of September 17, 2024 meeting (carried)

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board will consider adopting a 2025 draft budget of $387,100 and approving specific wage rates for fire department staff. The board will also review financial statements and authorize a fire services agreement with North Middlesex.

• Adopt 2025 draft budget of $387,100
• Approve wage rates for Fire Chief ($13,242) and Deputy Chief ($3,312)
• Authorize execution of Fire Services Agreement with North Middlesex
• Review YTD 2024 financial statements
• Approve payment of payables totaling $69,522.61

Community Economic Development Committee

The Community Economic Development Committee is meeting to review the 2025 budget and project updates. Discussions include the CIP 2021 Final Report and the Lucan-Biddulph Streetscape.

• Review of 2025 Budget/Project Review
• Discussion of CIP 2021 Final Report program pages
• Discussion of Lucan-Biddulph Streetscape
• Adoption of June 26, 2024 meeting minutes

The Community Economic Development Committee recommended that Council allocate $25,000 to the 2025 Community Improvement Plan (CIP) budget and add existing reserves to that total. The committee proposed activating all seven CIP financial incentive programs for applications in 2025.

• Adopted June 26, 2024 meeting minutes (Carried)
• Recommended $25,000 allocation for 2025 CIP Budget to Council (Carried)
• Recommended activation of all CIP programs with funds divided equally (Carried)
• Recommended adding CIP Reserves to the 2025 CIP Budget (Carried)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will meet to adopt prior minutes, discuss live-streaming options for the arena, and consider applying for provincial sport-infrastructure funding to renovate the arena’s home-side dressing room. No major decisions are scheduled; the body will make recommendations to Council.

• Recommend both Sport Engine and LiveBarn livestreaming services for the arena
• Apply for Community Sport and Recreation Infrastructure Fund (CSRIF) Stream 1 to fund home-side dressing room renovation at the arena

The Parks and Recreation Advisory Committee recommended staff proceed with both Sport Engine and LiveBarn livestreaming services for the arena, and recommended Council apply for CSRIF Stream 1 funding for the home side dressing room renovation. Both motions carried. Concerns about feminine hygiene dispensers, sharps containers, and signage were raised for staff investigation.

• Recommended staff proceed with Sport Engine and LiveBarn livestreaming services (carried)
• Recommended Council apply for CSRIF Stream 1 funding for home side dressing room renovation (carried)

Council Meeting

The Lucan Biddulph Council will consider a consent application to sever a parcel on Saintsbury Line, including a $1,500 cash‑in‑lieu payment. It will also vote on a zoning by‑law amendment (Z‑10/2024) to rezone the retained lands to Residential First Density (R1) and a site‑specific Future Residential – Exception 5 (FR‑5) zone. The Court of Revision will adopt the Nagle Drain 2024 drainage assessment schedule, and the meeting will include routine approvals of minutes, accounts and by‑law readings.

• Consent Application B‑14‑2024: sever a parcel on Saintsbury Line; applicant to pay $1,500 cash‑in‑lieu of parkland dedication.
• Zoning By‑law Amendment Application Z‑10/2024: rezone retained portion of the Cabral property to Residential First Density (R1) and the remnant to Future Residential – Exception 5 (FR‑5).
• Court of Revision adopts the Nagle Drain 2024 Drainage Assessment Schedule dated June 12 2024.
• Accounts Paid for August 2024 approved, total amount $605,541.10.
• By‑law 209‑2024 to amend the Comprehensive Zoning By‑law for Kleinfeldt Avenue and Princess Street considered for first, second and third readings.

Council approved a consent application to sever a property at 34119 Saintsbury Line into two lots, subject to conditions including septic system confirmation, and approved a related zoning by-law amendment. A public meeting was held for a proposed 18-townhouse development on Granton Line, but no decision was made. The Court of Revision adopted the Nagle Drain 2024 assessment schedule.

• Approved consent application B-14/2024 to sever 34119 Saintsbury Line into two lots (carried)
• Approved zoning by-law amendment Z-10/2024 for retained and remnant lands at 34119 Saintsbury Line (carried)
• Received report PL-24-2024 for information on proposed 18-townhouse development at 34400 Granton Line (carried)
• Adopted Nagle Drain 2024 assessment schedule as submitted (carried)
• Approved minutes of September 3 and 5, 2024 meetings (carried)
• Received correspondence items for information (carried)
• Received August 2024 accounts paid totaling $605,541.10 (carried)
• Passed By-law 209-2024 (zoning amendment for Kleinfeldt Avenue and Princess Street) and By-law 42-2024 (confirmation of proceedings) (carried)

Special Council Meeting

The Lucan Biddulph Special Council meeting will be held electronically on September 5, 2024. The primary agenda item is a motion to enter closed session to discuss a proposed land acquisition or disposition.

• Closed session to discuss proposed land acquisition or disposition
• Electronic meeting held via YouTube
• Mandatory disclosure of pecuniary interests
• By-laws to be considered
• Adjournment of the meeting

The Lucan Biddulph Council held a special meeting to discuss a proposed or pending land acquisition or disposition. Following a closed session, staff were given direction regarding the property matter.

• Moved into closed session regarding land acquisition/disposition (Carried)
• Risen from closed session with staff direction provided (Carried)
• Adjourned special council meeting (Carried)

Council Meeting

The Lucan Biddulph Council will consider several by-laws, including the adoption of tax rates and a street naming policy. The meeting also includes operational reports on wastewater treatment and budget survey results.

• By-law 40-2024: Adoption of estimates and setting of tax rates
• By-law 39-2024: Adoption of a street naming policy
• By-law 37-2024 and 38-2024: Development agreements with Huls Custom Homes and Van Geel Building
• Report FIN-11-2024: 2025 Budget Survey Results
• OCWA 2024 2nd Quarter Operational Reports for Lucan WWTP and Granton RBC

Council approved regular meeting minutes, received operational and staff reports, and passed several by-laws including the setting of tax rates and development agreements. Delegations presented quarterly wastewater reports and information regarding a support cabin for agricultural workers and first responders. Council also acknowledged correspondence, committee updates, and project statuses.

• Received 2024 2nd quarter operational reports for Lucan and Granton Wastewater Treatment facilities from OCWA (Res. 2024-235)
• Approved regular council meeting minutes of August 13, 2024 (Res. 2024-236)
• Received balance of correspondence for information purposes (Res. 2024-237)
• Received CAO activity report CAO-14-2024 (Res. 2024-238)
• Received mid-year by-law enforcement report BLD-05-2024 (Res. 2024-239)
• Received 2nd quarter building report BLD-06-2024 (Res. 2024-240)
• Received budget survey results report FIN-11-2024 (Res. 2024-241)
• Passed By-laws 36-2024 through 41-2024 covering municipal powers, development agreements, a street naming policy, and tax rates (Res. 2024-243)

Special Council Meeting

The Council is meeting to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. This portion of the meeting is scheduled to be held in a closed session.

• Closed session to discuss proposed or pending acquisition or disposition of land

Trails and Connectivity Advisory Committee

The Trails & Connectivity Advisory Committee will adopt the minutes from the November 23, 2023 meeting. It will hear reports on the Granton Park Trail (TCAC-01-2024) and the Campanale Soccer Complex Trail (TCAC-02-2024). New business includes a discussion of a sidewalk request from George Bowa with the Richmond Site Plan Drawings Request. The meeting will conclude with a round‑table discussion and adjournment.

• Adopt minutes of the November 23, 2023 meeting
• Report on Granton Park Trail (TCAC-01-2024)
• Report on Campanale Soccer Complex Trail (TCAC-02-2024)
• New business: George Bowa sidewalk – Richmond Site Plan Drawings Request
• Round‑table discussion

The Trails and Connectivity Advisory Committee adopted prior minutes and directed staff to investigate a sidewalk concern at 33318 Richmond St. and to begin talks with the school board about adding gates for school-to-residential connectivity. No funding was approved; a $25,000 trail cost estimate was noted for future budget consideration.

• Adopted November 23, 2023 minutes (carried)
• Directed staff to obtain drawings and findings on sidewalk at 33318 Richmond St. (carried)
• Directed staff to begin conversation with school board on adding gates for school connectivity (carried)
• Adjourned meeting at 6:35 pm (carried)

Council Meeting

The Lucan Biddulph Township Council will meet to decide on a $64,413 wastewater plant repair, approve a heritage society lease, and adopt a drainage report for Nagle Drain. Delegations include Big Brothers Big Sisters and Canada Post representatives.

• Approve $64,413 repair quote for Granton Waste Water Plant from Hannah Environmental Equipment Inc.
• Adopt drainage report for Nagle Drain 2024 and schedule Court of Revision for September 17, 2024
• Approve lease renewal with Lucan and Area Heritage Society for 171 Main St
• Approve operating agreement between Lucan and Area Heritage Society and Lucan District Lions Club
• Grant minor variance for accessory building at 34851 Coursey Line (Finch) up to 5.75m height

Council adopted the Nagle Drain 2024 drainage report and scheduled a Court of Revision for September 17, 2024. It also granted a minor variance for an accessory building height increase, approved a $64,413.08 wastewater plant repair, and renewed leases with the Lucan and Area Heritage Society.

• Adopted Nagle Drain 2024 drainage report and scheduled Court of Revision for Sept 17, 2024 (carried)
• Granted minor variance for accessory building height increase to 5.75m at 34851 Coursey Line (carried)
• Approved $64,413.08 repair quote for Granton Waste Water Treatment Plant (carried)
• Approved lease agreement with Lucan and Area Heritage Society and operating agreement with Lucan District Lions Club (carried)
• Approved Ice Allocation Policy as presented (carried)
• Approved Delegation of Powers and Duties Policy draft, to be adopted by by-law at next meeting (carried)
• Appointed Dobbin Engineering Inc. to prepare drainage report for Rollings Drain (carried)
• Approved July 2024 accounts totaling $613,545.15 (carried)

Special Council Meeting

The special meeting consisted entirely of a closed session to discuss a proposed or pending land acquisition or disposition. Council gave staff direction on the property matter but took no public votes on substantive decisions. The meeting adjourned immediately after.

• Moved into closed session to discuss land acquisition/disposition (carried)
• Rose from closed session and reconvened (carried)
• Adjourned meeting at 10:30 a.m. (carried)

Special Council Meeting

The Council is meeting to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. This specific portion of the meeting will be held in a closed session.

• Closed session to discuss land acquisition or disposition

The special meeting was held electronically and consisted entirely of a closed session under the Municipal Act to discuss a proposed or pending land acquisition or disposition. Council gave staff direction on the property matter but made no public decisions or by-laws. The meeting adjourned immediately after reconvening.

• Moved into closed session to discuss land acquisition/disposition (Resolution 2024-205)
• Rose from closed session and reconvened (Resolution 2024-206)
• Adjourned meeting (Resolution 2024-207)

Biddulph Blanshard Fire Board

The Biddulph Blanshard Fire Board will hold its regular meeting at the fire station on Station Street in Granton. Members will review and approve minutes from March 2024, authorize payment of $199,776 in accounts payable, receive a mid-year budget report, and accept the Fire Chief’s report for information.

• Approve payment of $199,776 in accounts payable (Feb 7–Jun 30, 2024)
• Receive 2024 year-to-date budget vs actual report as of June 30
• Approve minutes of March 14, 2024 meeting
• Receive Fire Chief’s report dated July 17, 2024 for information

Council Meeting

The Council will review a minor variance application for a development at 33406 Richmond Street. Other business includes awarding a skate park contract and discussing a draft Parks and Recreation Master Plan.

• Minor variance application A-5/2024 for a retail store, gas bar, and car wash at 33406 Richmond Street
• Awarding RFP # PR-2024-01 for the All Wheels Park at Elm St. Park to Canadian Ramp Company
• Appointment of Spriet Associates London Ltd. for drainage reports on O'Shea, Damen (1977), Damen (1958), and Mitchell drains
• Approval of $2,042,319.95 in accounts paid for June 2024
• Noise by-law exemption for Summerfest on July 20, 2024, from 7:00 p.m. to 1:00 a.m.

Council granted a minor variance for a redevelopment project at 33406 Richmond Street, requiring a 1.0 metre landscape buffer. Other key actions included awarding a skate park contract and directing staff to prepare a servicing agreement for the Timber Ridge subdivision.

• Granted minor variance for retail store, gas bar, and car wash at 33406 Richmond Street (Carried)
• Awarded All Wheels Park RFP to Canadian Ramp Company (Carried)
• Directed staff to prepare servicing agreement for Timber Ridge Phase 1 (Carried)
• Approved updated Memorial Gifts and Donation Policy No. 100-01-2024 (Carried)
• Approved donating rental fees for Granton Pavilion to Villages United Church (Carried)
• Appointed Spriet Associates London Ltd. for O'Shea, Damen (1977), Damen (1958), and Mitchell drains (Carried)
• Authorized noise by-law exemption for Summerfest on July 20, 2024 (Carried)
• Authorized $525 registration for Kathryn Langendyk to attend MFOA conference (Carried)

Parks and Recreation Advisory Committee

The provided document contains only procedural software information and no meeting details. There are no specific topics, discussions, or decisions listed for this Parks and Recreation Advisory Committee meeting.

The committee adopted the minutes from the May 23, 2024, meeting. Members discussed the Parks and Recreation Master Plan recommendations, the Scout Hall, the need for a second ice pad at LMH, and trail connectivity.

• Adopted May 23, 2024 meeting minutes (Carried)

Lucan Biddulph Fire Services Advisory Committee

The committee is reviewing recommendations from the Fire Services Master Plan priority chart. Members are also reviewing several establishing and regulating bylaws. Additionally, the agenda includes a request to consider ice and swift water rescue.

• Review of Fire Services Master Plan (FSMP) Priority Chart
• Review of Establishing Bylaw 67-2001
• Review of Adelaide Metcalfe By-law 46-2023
• Review of North Middlesex By-law 92-2020
• Consideration of Ice & Swift Water Rescue

Community Economic Development Committee

This agenda is primarily procedural and informational. The Community Economic Development Committee will review its May 29 minutes and receive updates on the Main Street Business Survey and an OMAFRA grant. The session also covers upcoming public events and sets the next meeting date. No rezonings, contracts, or public hearings are scheduled.

• Review and adoption of May 29, 2024 meeting minutes
• Summary of the Main Street Business Survey
• Update on an OMAFRA grant
• Overview of upcoming community events including Canada Day, a car show, and Summerfest
• Next meeting scheduled for September 25, 2024

Special Council Meeting

This special council meeting for Lucan Biddulph will be held electronically. The council will enter a closed session to discuss a proposed or pending land acquisition or disposition. Council will also consider By-law 28-2024, which will be passed through its three readings if no one speaks to it.

• Closed session to discuss a proposed or pending land acquisition or disposition
• By-law 28-2024 Confirming, scheduled for first, second, and third reading
• Electronic meeting format scheduled for June 24, 2024
• Standard disclosure of pecuniary interest procedure

Council met electronically to discuss a land acquisition or disposition in a closed session. Following the session, Council passed a resolution providing staff with direction on a property matter.

• Moved into closed session to discuss land acquisition or disposition (Carried)
• Provided staff direction on a property matter (Carried)

Council Meeting

The Council is reviewing the 2023 draft financial statements and a Strategic Plan update. Additionally, several land-use items are on the agenda, including a consent application for Alice Street and a draft plan of subdivision for Kleinfeldt Avenue and Princess Street.

• Consent application for mutual access easement at 146 & 150 Alice Street
• Zoning By-law Amendment ZBA-8-2024 for 35237 and 35247 Mitchell Line
• Draft Plan of Subdivision and Official Plan Amendment for Kleinfeldt Avenue and Princess Street
• Development Charges By-law amendment following Bill 185
• May 2024 accounts totaling $1,341,591.25

Council recommended draft plan approval for a subdivision of 10 single-detached and 2 semi-detached lots, adopted Official Plan Amendment No. 12, and approved Zoning By-law Amendment ZBA 5/2023 for lands at Kleinfeldt Avenue and Princess Street. Council also adopted an updated Strategic Plan, amended the Development Charges By-law to reflect Bill 185, and granted a consent application for a mutual access easement at 146 and 150 Alice Street. Council accepted the 2023 draft consolidated financial statements and received a branding/logo presentation for information.

• Recommended draft plan approval for 12-lot subdivision at Kleinfeldt Avenue and Princess Street (County File 39T-LB2301), subject to conditions and a 5-year lapse period
• Adopted Official Plan Amendment No. 12 for Residential – Special Policy Area 1 on hazard lands at Part of Lot 5, Concessional SLR E
• Approved Zoning By-law Amendment ZBA 5/2023 to rezone lands from Future Residential to site-specific R1 and R2 holding zones and Open Space
• Granted consent application B-12-13/2024 for a mutual access easement at 146 and 150 Alice Street, subject to conditions
• Granted Zoning By-law Amendment ZBA 8/2024 for 35237 and 35247 Mitchell Line (surplus dwelling severance)
• Adopted the updated Strategic Plan as presented by Sierra Planning & Management
• Amended the Development Charges By-law to reflect Bill 185, Cutting Red Tape to Build More Homes Act, 2024
• Accepted the 2023 draft consolidated financial statements as presented

Council Meeting

The Council will review several staff reports regarding financial surpluses, infrastructure, and equipment. Discussions include allocating industrial land sale proceeds to the building reserve and purchasing a new motor road grader.

• Allocation of 2023 industrial land sale proceeds to the building reserve
• Creation of an 'Unfinished Projects' reserve
• Allocation of 2023 general surplus to the road construction reserve
• Purchase of a Motor Road Grader from Brandt Tractor Ltd
• Execution of IT Services agreement with the County of Middlesex

Council authorized the purchase of a motor road grader from Brandt Tractor Ltd and established a new 'Unfinished Projects' reserve. The board also allocated 2023 surplus funds to road construction and community improvement reserves.

• Authorized purchase of Motor Road Grader from Brandt Tractor Ltd
• Created new 'Unfinished Projects' reserve
• Allocated $250,000 of 2023 general surplus to road construction reserve
• Allocated remaining 2023 general surplus to Community Improvement Plan and Streetscape Improvement reserves
• Allocated 2023 industrial land sale proceeds to building reserve
• Appointed Murray Faulkner and Jim Maudsley to Middlesex OPP Detachment Board (2022-2026 term)
• Approved May 21, 2024 meeting minutes
• Passed By-law 23-2024 for IT Services agreement with County of Middlesex

Lucan Biddulph Fire Services Advisory Committee

The Fire Services Advisory Committee will elect a chair and vice chair. Members will also review the current Terms of Reference and the Township of Lucan Biddulph Fire Master Plan to set priorities for twenty-four recommendations.

• Election of Chair and Vice Chair
• Review of FSAC Terms of Reference 2024
• Priority setting for 24 recommendations in the Fire Master Plan

The Lucan Biddulph Fire Services Advisory Committee elected Daniel Regan as Chair and Robert Wilhelm as Vice-Chair. Members reviewed the Fire Services Master Plan's 24 recommendations and began sorting them into critical, short-term and long-term priorities, with staff and both fire chiefs to report back on the status of each. The committee also directed Ron Reymer to speak with Perth South's CAO about advancing an 'ice and swift water rescue' service requested by Biddulph-Blanshard. No decisions were made on the master plan recommendations themselves.

• Elected Daniel Regan as Chair (Resolution No. 01-2024, carried)
• Elected Robert Wilhelm as Vice-Chair (Resolution No. 02-2024, carried)
• Directed staff, with both Chiefs, to bring forward the status of each master plan recommendation
• Instructed Ron Reymer to speak with Perth South's CAO about advancing 'ice and swift water rescue' service
• Set next meeting for June 27 at 9am
• Adjourned at 4:29 p.m. (Resolution No. 03-2024, carried)

Community Economic Development Committee

The Community Economic Development Committee will review the March 27, 2024, meeting minutes. The agenda includes several updates regarding Main Street business surveys, markets, and promotion activities.

• Main Street Business Survey Summary 2024
• Main Street Market Update
• Main Street Promotion Activities
• Business After 5 update

The Committee adopted the March 27, 2024, meeting minutes. Members reviewed a Main Street Business Survey and scheduled a networking session for June 19 and an accessibility workshop for September 18.

• Adopted March 27, 2024, meeting minutes (Carried)
• Set next Business After 5 Networking Session for June 19, 2024
• Scheduled Accessibility for Small Businesses workshop for September 18, 2024

Parks and Recreation Advisory Committee

The committee will review several project updates regarding local recreational facilities. Discussions include progress reports on park and court developments and a report on hockey and sports growth.

• All Wheels Park Update
• Multi Use Court Update
• Soccer Complex Update
• Hockey and Sports Growth Concern
• Summer Programs Update

The Parks and Recreation Advisory Committee adopted previous minutes and reviewed updates on park projects, including the All Wheels Park and soccer complex. Staff reported that a Full Time Operator position was filled and summer program registrations increased. The committee discussed resident requests for trail bins, hockey streaming, and baseball field maintenance, but took no formal decisions on these items.

• Adopted minutes from October 26, 2023 meeting
• Adjourned meeting at 7:30 pm
• No substantive policy or budget decisions recorded

Council Meeting

The Council will meet as a Committee of Adjustment to consider several minor variance applications. Additionally, the body will review a proposal for a water and wastewater system financial plan.

• Minor variance for 5822 William Street (0 metre rear yard setback)
• Minor variance for 5661 Clandeboye Drive (reduced frontage)
• Minor variance for 33812 Roman Line (accessory building height)
• Zoning amendment for 33406 Coursey Line
• Removal of holding symbol for Ausable Fields Block 13 townhouse development

Council granted four minor variance and zoning applications, including a 0-metre rear yard setback at 5822 William Street and a zoning change at 33406 Coursey Line to allow two horses. It approved removing the holding symbol on a 69-unit townhouse development at Ausable Fields Block 13 and recommended a condominium exemption for the same site to Middlesex County. Council also approved a $39,900.00 (excluding HST) water and wastewater rate review proposal from Watson & Associates Economists Ltd. All resolutions carried; no substantive items were denied or tabled.

• Granted minor variance A-2/2024 for 0-metre rear yard setback at 5822 William Street (Van Geel) — carried
• Granted minor variance A-3/2024 for 0-metre frontage at 5661 Clandeboye Drive (Van Geel/Hattayer) — carried
• Granted minor variance A-4/2024 for 6.1-metre accessory building height at 33812 Roman Line (Cassady) — carried
• Approved zoning amendment ZBA 5/2024 at 33406 Coursey Line (McDougall) to allow two horses — carried
• Approved removal of holding symbol for 69-unit townhouse development, Ausable Fields Block 13 — carried
• Approved zoning amendment ZBA 7/2024 at 34851 Coursey Line (Finch) — carried
• Recommended condominium exemption for Ausable Fields Block 13 to Middlesex County — carried
• Authorized $39,900.00 excluding HST water/wastewater rate review contract with Watson & Associates Economists Ltd — carried

Council Meeting

The Council will meet as a Committee of Adjustment to consider two land severance and rezoning applications on Saintsbury Line. Additionally, the Township is considering a resolution to request that the Province reconsider phasing out free private drinking water testing.

• Severance and rezoning for 34119 Saintsbury Line (TVDSB/Fernando Cabral)
• $1,500 cash-in-lieu of parkland for 34119 Saintsbury Line
• Severance and rezoning for 34153 Saintsbury Line (TVDSB/Patrick Ryan)
• $1,500 cash-in-lieu of parkland for 34153 Saintsbury Line
• Resolution to oppose the phase-out of free provincial water testing services

Council approved two consent applications and two zoning by-law amendments from the Thames Valley District School Board to sever and rezone land on Saintsbury Line for a new primary public school. Council also passed a resolution asking the Province to reconsider phasing out free private drinking water testing, and passed the 2024 tax rate by-law and a temporary borrowing by-law. All resolutions carried; no vote tallies were recorded.

• Approved Consent B-10/2024 to sever ~4.85 acres at 34119 Saintsbury Line for a school site (carried)
• Approved Consent B-11/2024 to sever ~2.53 acres at 34153 Saintsbury Line for a school site (carried)
• Approved Zoning By-law Amendment Z-3/2024 to rezone 34119 Saintsbury Line to Institutional and remnant lands to Future Residential exception holding (carried)
• Approved Zoning By-law Amendment Z-4/2024 to rezone 34153 Saintsbury Line to Institutional and remnant lands to Future Residential exception (carried)
• Passed resolution asking Province to reconsider phasing out free private drinking water testing (carried)
• Passed By-law 18-2024 adopting 2024 estimates and setting tax rates (carried)
• Passed By-law 19-2024 authorizing temporary borrowing for 2024 (carried)
• Received reports CAO-08-2024, FIN-07-2024, PW-10-2024 and correspondence for information (carried)

Council Meeting

The Council will review applications for land severances on Clandeboye Drive and Butler Street. They are also considering the removal of a holding symbol for a 57-unit apartment building at 31 Olde Clover Drive. Additionally, staff requested approval for a $181,708.52 purchase of fire air packs.

• Removal of holding symbol for 57-unit apartment at 31 Olde Clover Drive
• $181,708.52 purchase of air packs for Biddulph-Blanshard Fire Area
• Land severance applications for 5661 Clandeboye Drive and 252 Butler Street
• Approval of March 2024 accounts totaling $1,892,366.88

Council granted consent for two residential land sever projects and approved the removal of a holding symbol for a 57-unit apartment building. The board also authorized a single-source purchase for fire department air packs and an IT services agreement with Middlesex County.

• Approved severing three lots at 5661 Clandeboye Drive for single family dwellings (CARRIED)
• Approved severing four lots at 252 Butler Street for eight semi-detached units (CARRIED)
• Approved removal of holding symbol for 57-unit apartment at 31 Olde Clover Drive (CARRIED)
• Approved $181,708.52 single source purchase for Biddulph-Blanshard Fire air packs (CARRIED)
• Authorized IT services agreement with County of Middlesex (CARRIED)
• Approved April 2, 2024 meeting minutes (CARRIED)
• Received March 2024 accounts paid totaling $1,892,366.88 (CARRIED)

Council Meeting

The Council will review the 2023 annual and quarterly operational reports for the Lucan and Granton water treatment plants. Members will also consider adopting a new Council Code of Conduct and Complaint Protocol. Additionally, the Council will consider appointing Scrimgeour & Company as auditor for a five-year term.

• Adoption of new Council Code of Conduct and Complaint Protocol
• Appointment of Scrimgeour & Company as auditor from 2024 through 2028
• Review of 2023 annual and quarterly reports for Lucan and Granton water facilities
• Proposal to move the June 18, 2024, council meeting to June 17, 2024

Council approved a new Code of Conduct and Complaint Protocol for Council and Local Board members. The board also re-appointed Scrimgeour & Company as the township auditor for a five-year term. Additionally, Council supported a request to increase tile drain loan limits.

• Approved new Council Code of Conduct & Complaint Protocol and implementing by-law
• Appointed Scrimgeour & Company as auditor for 2024-2028
• Supported Township of Adelaide Metcalfe request to increase tile drain loan limit
• Moved June 18 regular council meeting to Monday, June 17, 2024
• Approved March 19, 2024 meeting minutes
• Received OCWA 2023 annual and 4th quarter operational reports for information
• Received Annual Repayment Limit (ARL) report FIN-06-2024 for information
• Received Public Works activity update PW-09-2024 for information

Community Economic Development Committee

The provided document contains only procedural software information and no meeting content. There are no specific topics, discussions, or decisions listed for this committee meeting.

The committee appointed Kelsey Coveny to a vacant membership position. Members received updates on Main Street business surveys, upcoming night markets, and pending grant applications for beautification projects.

• Adopted January 31, 2024 meeting minutes (Carried)
• Appointed Kelsey Coveny to the Committee
• Adjourned meeting at 7:55 p.m. (Carried)

Lucan Biddulph Fire Area Board

The Lucan Biddulph Fire Area Board will review the Fire Chief's report and unaudited 2023 financial statements. The board is also scheduled to approve payables totaling $138,299.74 for the period of November 1, 2023, to February 29, 2024.

• Approval of payables totaling $138,299.74
• Review of unaudited 2023 financial statements
• North Middlesex Agreement discussion
• Fire Services Advisory Committee update

Council Meeting

The Council is considering a single-source exemption to purchase air packs for the Biddulph-Blanshard Fire Area. Additionally, the Committee of Adjustment will review several minor variance and consent applications regarding property boundaries and accessory buildings.

• Single source procurement of fire air packs for $181,708.52
• Appointment of Spriet Associates as drainage engineer for the Whitfield Drain
• Minor variance for an accessory building at 34042 Granton Line
• Consent application for boundary adjustment at 34851 Coursey Line
• Consent application for boundary adjustment at 34700 Stonehouse Line

Council granted two land boundary adjustments and a minor variance for accessory buildings. They approved a temporary zoning amendment for 108 Main Street and appointed Spriet Associates for the Whitfield Drain. A request for fire board air packs was deferred, and a resolution supporting housing funding was sent to provincial and federal officials.

• Minor variance for 34042 Granton Line granted
• Land consent for 34851 Coursey Line granted with conditions
• Land consent for 34700 Stonehouse Line granted
• Temporary zoning amendment for 108 Main Street approved
• Spriet Associates appointed for Whitfield Drain report
• Fire board air pack procurement deferred
• Resolution supporting housing funding adopted
• Zoning bylaws 200-2024 and 201-2024 passed

Biddulph Blanshard Fire Board

The board will review $136,360.98 in paid accounts and the 2023 unaudited income and expenditure report. There will also be an update regarding the Lucan Biddulph Fire Services Master Plan.

• Approval of payables totaling $136,360.98
• Review of 2023 unaudited Income & Expenditure Report
• Update on Lucan Biddulph Fire Services Master Plan
• Adoption of November 16, 2023, meeting minutes

The Board halted all capital purchases, including a new pumper truck, pending Fire Services Master Plan reviews. It requested that Lucan Biddulph and Perth South amend bylaws to allow for swift water rescue services. The Board also recommended using reserve funds for a $181,708.52 air pack purchase made outside procurement policy.

• Approved November 10, 2023 minutes with three amendments (Carried)
• Approved payment of payables totaling $136,360.98 (Carried)
• Received 2023 Income & Expenditure Report (Carried)
• Requested Lucan Biddulph and Perth South amend E&R by-laws to allow swift water rescue services (Carried)
• Halted all capital purchases until further notice
• Recommended that MSA Air packs ($181,708.52) be funded from reserve funds (Carried)

Council Meeting

The Council is reviewing several infrastructure tenders including dust control and gravel supply. The meeting also includes motions for various staff professional development courses and the adoption of multiple by-laws.

• Dust Control Tender: $87,540.00 to Den-Mar Brines Ltd. for dust suppressant and road stabilization
• Gravel Tender: $168,520.00 to McCann Redi-Mix Inc. for 'Granular M' gravel supply and spreading
• Legal Awareness course: $550.00 + HST for Abby Vandermuren
• PRO Conference attendance: $985 + HST for Jeff Smale
• Registered Playground Practitioner course: $1,358.00 + HST for Brett Hodgins

Council approved two 2024 public works tenders: dust suppressant and road stabilization products from Den-Mar Brines Ltd. for $87,540.00 (excluding HST), and 'Granular M' gravel supply, delivery and spreading from McCann Redi-Mix Inc. for $168,520.00 ($15.32 per tonne), excluding HST. Council also authorized three staff training expenditures and passed by-laws appointing members to boards, committees and authorities, governing council-appointed committees, and confirming the meeting's actions. All recorded resolutions carried; no substantive items were denied or tabled.

• Approved dust control tender from Den-Mar Brines Ltd. for $87,540.00 excluding HST (carried)
• Approved gravel tender from McCann Redi-Mix Inc. for $168,520.00 ($15.32 per tonne) excluding HST (carried)
• Authorized Abby Vandermuren to enrol in ORFA Legal Awareness 1 course at $550.00 + HST (carried)
• Authorized Jeff Smale to attend 2024 PRO Conference April 16-19 at $985 + HST (carried)
• Authorized Brett Hodgins to attend Registered Playground Practitioner course April 22-26 at $1,358.00 + HST (carried)
• Passed By-law 11-2024 appointing members to boards, committees and authorities (carried)
• Passed By-law 12-2024 governing organization, proceedings and administration of Council Appointed Committees (carried)
• Passed By-law 13-2024 confirming all actions and proceedings of the March 5, 2024 council meeting (carried)

Council Meeting

Council will receive an information report regarding a draft plan of subdivision for Kleinfeldt Avenue and Princess Street. The agenda also includes the purchase of a tandem snowplow truck and road grader, as well as a tax exemption for 171 Main Street.

• Draft plan of subdivision for Kleinfeldt Avenue and Princess Street
• Purchase of a tandem snowplow truck and road grader
• Tax exemption for 171 Main Street (Lucan and Area Heritage Society)
• Appointment of Deputy Mayor as alternate County Council member
• January 2024 accounts paid totaling $951,118.62

Council received report PL-01-2024 on a proposed official plan amendment, zoning by-law amendment and draft plan of subdivision north of Kleinfeldt Avenue and west of Princess Street in Lucan, which would create 10 single-detached lots and 2 semi-detached lots (4 units); the report was received for information only, with the County as approval authority and a holding zone in place until requirements including Conservation Authority conditions are met. Council also authorized staff to accept a Viking-Cives quote to purchase a tandem snowplow truck and a road grader, appointed the Deputy Mayor as alternate County Council member, and passed a motion requesting a provincial social and economic prosperity review. By-laws on council remuneration, a municipal capital facilities agreement for 171 Main Street, and confirmation of the meeting's actions passed.

• Received report PL-01-2024 on subdivision proposal at Kleinfeldt Ave and Princess St for information (no vote tally recorded; carried)
• Authorized staff to accept Viking-Cives quote to purchase a tandem snowplow truck and road grader (carried)
• Appointed Deputy Mayor as Lucan Biddulph's alternate member of County Council (carried)
• Adopted terms of reference for a new Fire Services Advisory Committee and directed staff to amend the Appointment By-law (carried)
• Declared 171 Main Street, Lucan for cultural purposes and public use; authorized a municipal capital facilities agreement exempting the Lucan and Area Heritage Society from municipal, county and education property taxes (carried)
• Appointed Deputy Mayor Paul Hodgins of North Middlesex to the Middlesex County Police Services Board as joint representative (carried)
• Requested the Province of Ontario undertake a social and economic prosperity review with the Association of Municipalities of Ontario (carried)
• Passed By-laws 08-2024 (council remuneration), 09-2024 (Heritage Society agreement) and 10-2024 (confirming actions) (carried)

Special Council Meeting

The Special Council meeting includes a presentation for a strategic planning session. This session will be led by Jonathan Hack, Director of Sierra Planning and Management.

• Strategic Planning Session presentation by Jonathan Hack

Special Council Meeting

The Lucan Biddulph Council will review the draft 2024 budget, which includes a proposed municipal tax increase and a transfer from the tax rate stabilization reserve. The meeting also includes a proposal for a 3% inflationary adjustment to the Municipal Salary Grid policy.

• Review of Draft Budget 2024 (FIN-03-2024)
• Proposed 3% inflationary adjustment to the Municipal Salary Grid policy
• Closed session discussion regarding a Pay Equity Review
• Adoption of By-law 07-2024

Council accepted the 2024 draft budget, which includes a 3.5% municipal tax rate increase. A budgeted shortfall of $84,803 will be covered by a transfer from the tax rate stabilization reserve. Council also approved adjustments to the municipal salary grid.

• Approved 2024 draft budget with 3.5% municipal tax rate increase (Carried)
• Approved funding of $84,803 budget shortfall from tax rate stabilization reserve (Carried)
• Directed staff to implement 3% inflationary adjustment to 2024 Municipal Salary Grid policy (Carried)
• Adopted confidential salary grid policy # 101-20-2024 (Carried)
• Passed By-law 07-2024 to confirm all actions of the February 12, 2024 meeting (Carried)

Council Meeting

The Lucan Biddulph Council is reviewing several staff reports regarding municipal operations. Key discussions include the capacity of the Lucan Wastewater Treatment Plant and the pre-selection of equipment for its expansion.

• Approval of BM Ross to pre-select equipment for the Lucan WWTP expansion
• Authorization to use Canoe Procurement Group to purchase a snow plow tandem truck and a road grader
• Authorization for staff to attend the 2024 AMCTO Conference at $850 + HST
• Authorization for Ron Reymer to attend the OMAA Spring Workshop at $788 + HST
• Presentation by Blue Water Recycling regarding transition to producer responsibility

Council authorized the pre-selection of equipment for the Lucan Wastewater Treatment Plant expansion and approved the use of the CANOE Procurement Group for new heavy machinery. The board also endorsed a resolution from the Town of Orangeville regarding a Social and Economic Prosperity review.

• Approved BM Ross to pre-select equipment for the Lucan WWTP expansion design
• Authorized use of CANOE Procurement Group to purchase a Snow Plow Tandem Truck and a Road Grader
• Endorsed Town of Orangeville resolution for a Social and Economic Prosperity review
• Approved $850 + HST for T. Merner and M. MacGregor to attend 2024 AMCTO Conference
• Approved $788 + HST for R. Reymer to attend OMAA 2024 Spring Workshop
• Approved January 16, 2024 meeting minutes
• Received 2023 building and by-law enforcement reports for information

Finance Committee

The committee will review the 2024 operating draft budget report. This item is presented for information.

• Review of 2024 Operating Draft Budget (FIN-02-2024)

Community Economic Development Committee

The committee will review previous meeting minutes and receive updates on several economic development topics. Discussions include workshops, downtown art and events, the Community Improvement Plan, and business networking.

• Review of October 25, 2023, meeting minutes
• Updates on 2024 Workshops
• Updates on Public Art/Activations Downtown
• Updates on Downtown Events/Promotions
• Updates on Community Improvement Plan and Business Networking Events

The Community Economic Development Committee approved funding for the Community Improvement Plan. Members also discussed plans for business workshops, downtown revitalization projects, and summer night markets.

• Approved $25,000 for the Community Improvement Plan Beautification and Accessibility Stream (Carried)
• Adopted meeting minutes from October 25, 2023 (Carried)

Finance Committee

The Finance Committee is reviewing the 2024 operating draft budget. This includes specific budget drafts for Parks and Rec, Water, and Wastewater.

• FIN-02-2024 Operating Draft Budget 2024
• 2024 Budget Draft V1 - Parks and Rec
• 2024 Budget Draft V1 - Water
• 2024 Budget Draft V1 - Wastewater

Finance Committee

The Finance Committee is reviewing several draft versions of the 2024 operating budget. These drafts cover general operations, parks and recreation, water, and wastewater.

• 2024 Operating Draft Budget (FIN-02-2024)
• 2024 Budget Draft V1 - General
• 2024 Budget Draft V1 - Parks and Rec
• 2024 Budget Draft V1 - Water
• 2024 Budget Draft V1 - Wastewater

Council Meeting

The meeting includes presentations regarding the Lucan Wastewater Treatment Plant expansion and a council compensation review. Council will also consider supporting mosquito larviciding efforts and a cost-sharing agreement with UTRCA.

• Update on Lucan Wastewater Treatment Plant expansion from BM Ross & Associates
• Approval of Cost Apportionment Agreement with Upper Thames River Conservation Authority
• Installation of replacement ball diamond lights at Granton Centennial Park
• Endorsement of provincial funding for a municipal equipment operator course
• December 2023 accounts paid totaling $2,094,244.11

Council authorized the installation of replacement ball diamond lights at Granton Centennial Park and approved a cost apportioning agreement with the Upper Thames River Conservation Authority. The board also endorsed provincial funding for a municipal equipment operator course and supported mosquito larviciding efforts.

• Approved tender from Southwold Diversified for replacement ball diamond lights at Granton Centennial Park
• Approved Cost Apportionment Agreement with Upper Thames River Conservation Authority
• Endorsed request for province to fully fund municipal equipment operator course
• Supported Middlesex-London Health Unit larviciding to reduce West Nile Virus risk
• Authorized $1,235.00 + HST for Tina Merner to enroll in Municipal Clerks Institute Level 2
• Authorized four officials to attend AMO Conference 2024 at $860 + HST each
• Approved December 2023 accounts paid totaling $2,094,244.11
• Received updates on Lucan Wastewater Treatment Plant expansion and Council Compensation Review for information

Council Meeting

The Council will review several by-laws including an interim tax levy for 2024 and a new schedule of fees and charges. The meeting also includes a closed session regarding member education or training.

• By-law 01-2024: Interim tax levies for the year 2024
• By-law 02-2024: Establishment of various fees and charges for The Township of Lucan Biddulph
• By-law 03-2024: Adoption of Council actions and proceedings
• Closed session regarding member education or training

Council held a closed session for training on the Municipal Conflict of Interest Act and the role of the Integrity Commissioner, then received that training for information. In open session, council approved the December 19, 2023 minutes, received correspondence including a Housing-Enabling Water Systems Fund update, and passed three by-laws: the 2024 interim tax levy, a fees and charges by-law, and a by-law confirming the meeting's actions. The minutes record no other substantive decisions.

• Moved into closed session at 6:10 p.m. for training on the Municipal Conflict of Interest Act and Integrity Commissioner role (carried)
• Closed meeting adjourned and returned to open session at 9:14 p.m. (carried)
• Received Integrity Commissioner John Mascarin's training presentations for information (carried)
• Approved December 19, 2023 regular council minutes as circulated (carried)
• Received correspondence items 10.1-10.2 for information (carried)
• Passed By-law 01-2024 providing for 2024 interim tax levies (carried)
• Passed By-law 02-2024 establishing various fees and charges (carried)
• Passed By-law 03-2024 confirming council actions at the January 2, 2024 meeting (carried)